2018 Training for Departmental Parking Representatives

Parking & Transit Services

Mark Hairr, Director Parking & Transit Services Moira Bindner, Communications & Customer Service Manager

Jill Brown, Permit Manager

Meeting Agenda • Welcome • 2017/18 – Updates, accessible, QR codes, and un-dated

visitor parking • Cone Zone & Campus Construction Maps • 2018/19 – New garage, Changes, and Emeritus • Staff Allocation Process

• Dates & Responsibilities • Step by step

• Special Event Parking • Candy, Takeaways, Questions

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How did 2017-18 go?

Strong Hall, Middle Way Dr gate, accessible update,

QR Codes for Vol Hall and Un-dated One-Day Permits

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FYI on 2017-18

• Strong Hall opening – more S12 in White Ave

• Middle Way Drive Access Gate UTPD has full control • Up for the summer • Down for the school year

• Authorization required

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Requirements for accessible /handicapped parking sticker

Sticker on driver’s side front window

Hang placard from rearview mirror

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Accessible Violations 2016 to 2018

• Accessible violations significantly reduced with new program • Accessible violations 2015-16 = 255 • Accessible violations 2016-17 = 109 • Accessible violations 2017-18 = 127

• Accessible appeals submitted also reduced • Appeals 2015-16 = 129 • Appeals 2016-17 = 48 • Appeals 2017-18 = 22

• Response from the accessible/handicapped staff

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QR codes • Why - New gate technology at Vol Hall

garage & audit requirement • How - Request via email (2 weeks in advance)

• Department Name • Account Number (OR Pay on Exit if you need

$5 Conference Rate) • Event Name (if applicable) • Number of Vouchers needed • Contact Name and Phone Number

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QR codes

• Usage – • Enter Vol Hall garage and take a ticket (DO

NOT scan the QR code at this time) • When you leave:

1. Insert parking ticket 2. Scan your QR code

• Either the department will be charged the $5 rate OR

• The guest will be charged the $5 conference rate

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Un-dated One-Day Visitor Permits 1. One-Day Permits will be issued with a log sheet that is required to be returned.

2. Departments are required to complete this log sheet as each permit is distributed.

Please return any permits written in error to Parking & Transit no later than the next

business day for replacement. (Either Circle Park Booth or Parking & Transit Office)

(Please use a fine tip, black marker and DO NOT try to correct errors on

permits! Any altered permits could result in your visitor receiving a citation.)

3. Additional permits cannot be issued until the completed log sheet is submitted.

4. VISITORS ONLY! Do not issue these permits to UT Knoxville faculty, staff, or

students.

5. All visitor permits expire each year on July 31. Unused permits must be returned

on/before July 31 for credit.

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Cone Zone and Campus Construction Maps

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What’s New 2018-2019

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New Terrace Ave Garage at 1800 Lake Avenue

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PARKING CHANGES

Lake Avenue Garage (G11): • Entire garage will be only Non-Commuter Parking (N6)

LAKE AVE GARAGE (G11)

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PARKING CHANGES

New Terrace Avenue Garage (G17) Located at 1800 Lake Ave: • Commuter (C12) & Staff Parking Throughout Garage • Free Public Parking Weekdays 6:00pm-3:00am and Weekends

All Day until 3:00am

TERRACE AVE GARAGE (G17)

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PARKING CHANGES

N18 Gravel Lot closing Summer of 2018

N16 Renumbered to N11

Non-Commuter Gravel Lot N18 To Close Summer of 2018

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PARKING CHANGES

Commuter parking will continue to be parking allowed in GF2, 3 & 4 Weekdays 7am-5pm

C Parking Ok in GF2, 3 & 4

Weekdays

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PARKING CHANGES

Commuter C18 Lot No Longer UT Parking (Lease Expired)

C Parking Ok in GF2, 3 & 4

Weekdays

C18 Lease Ends No Longer UT Parking

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PARKING CHANGES

Staff 7 along 2nd Creek Converting to Student Commuter (C18) Parking Aug 1

C Parking Ok in GF2, 3 & 4

Weekdays

Staff 7 to Convert to Student Commuter

(C18) Parking

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C15/S7 To Be Staff 7 Only

PARKING CHANGES

C15/S7 Across from UT Rowing Converting to Staff 7 Parking Only Aug 1

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PARKING CHANGES

Staff 9 On-Street Spaces in front of Claxton & Bailey Eliminated Permanently Due to Streetscape Project

Staff 9 On-Street Spaces

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Special note of 2018-19 changes impacting staff parking

• Loss • S9 on Volunteer Blvd (Peyton Manning to

Pedestrian Walkway) • S7 at 2nd Creek – next to Min Kao becomes

C18 • Additions

• C15/S7 across from boathouse becomes S7 • Terrace Ave garage will have S12

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Rates, Dates and updated Emeritus Policy for 2018-19

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Important Dates • July 16th at10 am Online sales for staff permits

• July 23rd at 10 am Office sales for staff permits • Those unable to purchase only

• July 31st 2017-18 Permit expires

• August 1st 2018-19 NEW permit year begins

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UT Emeritus Permit Policy

Emeritus Permit Policies:

1. Are issued every 3 years. 2. Are NOT valid in public pay garage, Circle Park, or other

reserved spaces. 3. Are valid for occasional parking only and should not be used

to park daily on campus. 4. Are not valid during special events or sporting events

including football and basketball games. 5. Are for the use of the retiree only and may not be loaned,

sold or used by anyone other than the retiree. It is not transferable.

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UT Emeritus Permit Policy

Eligibility:

1. Regular employees must have a minimum of fifteen (15) years of service with the University of Tennessee Knoxville to qualify.

2. Employee must be officially retired from the University, not just retirement age, when terminating employment.

3. Should the retiree return to work in a part-time, term or contract position for which they are compensated, the retiree will be required to purchase the appropriate permit.

4. Retirees that regularly volunteer on campus will be required to display a regular staff parking permit.

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UT Emeritus Permit

Process

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Staff Allocation Process

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Special Events

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Office of Special Events Kathy Stallings Special Events Manager 974-6365 kstalli1@utk.edu

Jake Brown Special Events Supervisor 974-4726 jbrow172@utk.edu

We look at the big picture and help to make your event more successful!

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Did you know we can do all this and more?

• Vol Hall Event Parking (QR Codes)

• Block Spaces • Display Electronic

Message Sign • Create Banners • Customize Signage • Provide Attendants

• Close Road or Areas (special permission needed)

• Coordinate Shuttle Buses

• Assist in promotion of event or notify staff/students of impact on campus.

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How do I make these requests? Special Events Request Form http://parking.utk.edu/special-events/special-events-parking-form/ Request Large or Small Bus http://ridethet.utk.edu/special-event-bus-service-request/ Lane or Road Closure Request (needs administrative approval) http://operations.utk.edu/laneroad-closure-requests/ Vol Hall Garage QR Code Request Email Jill Brown @ jbrown10@utk.edu and include the following information: • Department Name • Account Number (OR Pay on Exit if you need $5 Conference Rate) • Event Name (if applicable) • Number of Vouchers needed • Contact Name and Phone Number

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Thank you for attending We look forward to working with you

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