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Accounts Receivable Presentation.pdf

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    July 2007

    This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. No

    disclosure or use of any portion of these materials may be made without the express written consent of Osource.

    Accounts Receivable

    PresentationOsource (India) Private Limited An ISO 9001:2008 Certified Organization

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    About Osource

    2

    Osource provides customized solutions to an eclectic range of industry verticals

    namely, Banking & Financial Services, Media & Entertainment, Logistics, Hospitality &

    Health Care, Travel & Foreign Exchange, Legal, Print & Publication, Telecom &

    Networking, Pharmaceutical, Manufacturing, FMCG, Cosmetics, Mall & Retails

    companies, Online Retail, Petrochemical, Software & Business Process Outsourcing.

    Osource is one of the leading

    providers of outsourcing andtechnology solutions. Osource blends

    its deep process expertise and best

    practices with optimum technology

    deliver a comprehensive solution.

    Owing to strong focus on coupling

    business processes & technology

    platforms, Osource has been one of

    the first organizations to have offered

    platform-based outsourcing solutions.

    The services are offered and

    seamlessly delivered from multiple

    delivery centers to meet clients

    business objectives, process

    enhancement and cost optimization

    goals.

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    Service Domains

    3

    FAOHRO

    IT

    Operations

    Consulting

    End - to - End Accounting

    Ready Web Based Technology Solutions

    Offsite & Onsite Execution 550+ Employees

    Hire-to-Retire

    Ready Web Based Technology Platform

    300+ Employees

    Existing Product Framework Service Oriented

    Engagement Models Outright Purchase & SaaS

    Customizable Suit Requirements Bespoke Software Development/Integration

    120+ Employees

    Industry Specific Operations

    Automation Focus

    Rule Based Processing

    Process Design & Mapping

    SSC Setup Process Audits & Advisory

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    Accounts Receivable Invoice Generation

    4

    InvoiceGeneration

    Trigger forInvoicing

    Collect the details

    Key the details

    GenerateInvoices

    Invoice proofing

    Direct Posting /

    Batch postingreleased

    DiscrepancyManagement

    2

    SupportServices

    Follow up for Invoice

    Receipt by Client

    Printing

    Mailing /Electronicdelivery

    Delivery Confirmation

    ContactAdministration

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    Accounts Receivable Invoice Processing

    Compliance with Level I Check list for preparation Invoices

    Update Transaction

    Handover to Checker process

    Processing - Maker

    Compliance with Level II Check list for preparation of Invoices

    Validate the transaction

    Handover to Quality Team

    Processing - Checker

    Selective Checks of Invoices prepared

    High Value Invoice

    Discrepancy Management

    Processing - Quality

    5

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    Accounts Receivable Outward Management of Invoices

    6

    Gather Collection of

    processed Invoices

    Segregation ofInvoices as per duedate

    Dispatch

    Dispatch of InvoicesVia courier and mail

    Acknowledgement ofInvoice receipt

    Follow up

    Payment follow up

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    Accounts Receivable Collection and Reconciliation

    8

    AccountsReceivableProcessin

    g

    Receipt ofCheques/Advice

    Acknowledgementof Cheques/Advice

    Validation of Amount

    Entry of AccountingSystem

    Generation ofReceipt Voucher

    DiscrepancyManagement

    Bank Cheque andReturn Advice

    B

    2SupportServices

    Collection recording

    Support - Email &Inbound Telephonic

    MIS Reports

    Collection Report

    TDS CertificateCollection

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    Accounts Receivable Outstanding

    9

    AccountsReceiva

    bleProcessin

    g

    Credit period forCollection

    Display of AgeingDetails

    Outstanding Followup

    A/R Analysis

    Stratification &Reporting

    2SupportS

    ervices

    Client Query

    Support - Email &Inbound Telephonic

    Collection LetterService

    MIS Reports

    Ageing DebtorReports

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    Accounts Receivable Cheque/Advice Processing

    Compliance with Level I Check list of Cheques/Advices

    Update Transaction

    Handover to Checker process

    Processing- Maker

    Compliance with Level II Check list of Cheques/Advices

    Validate the transaction

    Handover to Quality Team

    Processing -Checker

    Selective Checks

    High Value Cheques/Advices

    Discrepancy Management

    Processing- Quality

    10

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    Accounts Receivable - Outward Management of Cheques /Advices

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    Gather

    Collection of processedCheques/Advice

    Dispatch

    Banking of Cheque and

    Return of Advice

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    Exception Management

    12

    Verification of

    Cheques/Advices/Invoices

    Ascertaining thediscrepancy or missing

    information

    Seek information or

    clarification

    Follow-up for Hold Cases

    Sign-Off & Handover

    Receipt of Query

    Access information fromavailable systems

    Follow up on OutstandingAmounts

    Reply and close

    MIS ReportsDiscrepancy

    Help

    Desk

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    Differentiating Factors

    13

    Platform BasedOutsourcing(Ready Web

    BasedTechnology

    Applications)

    ProactiveFollow Up &

    Closures

    Focus on

    Quality

    Complete AuditTrail & Sign

    Offs Inward,

    Processing,Review &Outward

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