EXECUTIVE SESSION – 6:30 P.M. A. Real Estate Negotiations AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS FEBRUARY 9, 2016 – 7:00 P.M. LINCOLN CENTER HEARING ROOM ONE MEETING AGENDA 1. MEETING CALLED TO ORDER. 2. AWARDS AND PRESENTATIONS. 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting) 4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Actions, January 5, 2016 – Regular Meeting B. Minutes, January 5, 2016 – Regular Meeting C. Minutes, January 26, 2016 – Policy Briefing Meeting D. Minutes, January 28, 2016 – Special Meeting 5. COMMUNICATIONS. 6. REPORTS. A. Manager’s Report. 1. Summer Camp Report B. Other Reports. 1. Cheney Hall Foundation - findings of the Strategic Plan Organization and Strategic Plan Marketing Committees 7. PRESENTATION OF BID WAIVER REQUESTS. 8. PUBLIC HEARINGS (formally advertised). * A. Appropriations to Special Projects as follows: 1. Federal Asset Forfeiture Account .................................................................... $12,870 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. 2. Police Donations Revenue Account – R.A.D. Program ....................................... $737 to be funded by donations which are gratefully acknowledged and accepted. 3. State Asset Forfeiture Account .......................................................................... $1,239 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. * B. Appropriations to Education Special Projects as follows: 1. MCC/Adult Education Transitional Strategies (REACT II) - FY 15/16 ....... $204,451 to be financed by the Connecticut Board of Regents for Higher Education. 2. Title II - Part A Grant (2015-2017)................................................................ $182,704 to be financed by a grant from the Connecticut State Department of Education to ensure that all students are performing at or above grade level. 3. TITLE I Improving Basic Programs Grant (2015-2017) ........................... $1,746,972 to be financed by the Connecticut State Department of Education for instructional curriculum coaches and support staff. 4. Hartford Foundation for Public Giving Grant Number 20151837 (FY 15-17)..... $750,500 to support the Family and Community Partnership Plan. C. Approval of an ordinance which provides for an abatement of real property taxes for qualified housing that is used solely for low or moderate-income persons or families. A copy of the proposed ordinance may be seen in the Town Clerk's office during regular business hours.
Transcript
EXECUTIVE SESSION – 6:30 P.M. A. Real Estate Negotiations
AGENDA
REGULAR MEETING OF THE BOARD OF DIRECTORS FEBRUARY 9, 2016 – 7:00 P.M.
LINCOLN CENTER HEARING ROOM
ONE MEETING AGENDA
1. MEETING CALLED TO ORDER. 2. AWARDS AND PRESENTATIONS. 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE
HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting)
4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Actions, January 5, 2016 – Regular Meeting B. Minutes, January 5, 2016 – Regular Meeting C. Minutes, January 26, 2016 – Policy Briefing Meeting D. Minutes, January 28, 2016 – Special Meeting 5. COMMUNICATIONS. 6. REPORTS. A. Manager’s Report. 1. Summer Camp Report B. Other Reports.
1. Cheney Hall Foundation - findings of the Strategic Plan Organization and Strategic Plan Marketing Committees
7. PRESENTATION OF BID WAIVER REQUESTS. 8. PUBLIC HEARINGS (formally advertised). * A. Appropriations to Special Projects as follows: 1. Federal Asset Forfeiture Account .................................................................... $12,870 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. 2. Police Donations Revenue Account – R.A.D. Program ....................................... $737
to be funded by donations which are gratefully acknowledged and accepted. 3. State Asset Forfeiture Account .......................................................................... $1,239 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. * B. Appropriations to Education Special Projects as follows: 1. MCC/Adult Education Transitional Strategies (REACT II) - FY 15/16 ....... $204,451 to be financed by the Connecticut Board of Regents for Higher Education. 2. Title II - Part A Grant (2015-2017). ............................................................... $182,704 to be financed by a grant from the Connecticut State Department of Education to ensure that all students are performing at or above grade level.
3. TITLE I Improving Basic Programs Grant (2015-2017) ........................... $1,746,972 to be financed by the Connecticut State Department of Education for instructional curriculum coaches and support staff. 4. Hartford Foundation for Public Giving Grant Number 20151837 (FY 15-17) ..... $750,500 to support the Family and Community Partnership Plan.
C. Approval of an ordinance which provides for an abatement of real property taxes for qualified housing that is used solely for low or moderate-income persons or families.
A copy of the proposed ordinance may be seen in the Town Clerk's office during regular business hours.
Board of Directors February 9, 2016 Agenda Page 2 9. CONSENT CALENDAR. 10. ACTION ON ITEMS OF PUBLIC HEARING. 11. UNFINISHED BUSINESS. A. Appointments to Boards and Commissions which have members with terms expiring in November 2015:
Board/Commission Name Term Expiring Cheney Hall Foundation, Inc. Rob Huestis, 31 Birch Tr, Glastonbury (R) November 2016 Ethics Commission Vacancy November 2017 Housing and Fair Rent Commission Zachary Davis, 252 Redwood Dr (R) November 2018
12. NEW BUSINESS. * A. Appointment of a regular member (Julian Stoppelman) and an alternate member (Timothy Bergin) to the Capitol Region Council of Governments (CRCOG) Regional Planning Commission. * B. Reappointment of William Gochee (R) to the Golf Course Lease Oversight Committee with a term expiring January 2019. * C. MHS UST Replacement
1. Establish a building committee (designate the Permanent Building Committee to this project).
2. Authorize at least the preparation of schematic drawings and outline specifications. 3. Authorize the filing of the grant application.
* D. Acceptance of resignation of Gail Dunnrowicz (R) from the Library Advisory Board with a term expiring November 2017.
E. Appointment of a member to the Library Advisory Board with a term expiring November 2017 to fill the vacancy left by Gail Dunnrowicz (R).
F. Project endorsement: Roundabout – Woodbridge and North Main. G. Transition Proposal: Rebuilding Together. H. Approval of the Property Tax Agreement for Squire Village. I. Appointment of Auditor. J. Controlling goose population at Manchester Country Club. 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR
FUTURE AGENDA OR OF GENERAL CONCERN. 14. ADJOURNMENT. CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a Director are approved under item #9 of this Agenda.
ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS
JANUARY 5, 2016 – 7:00 P.M. LINCOLN CENTER HEARING ROOM
ONE MEETING AGENDA
PRESENT: Mayor Moran, Deputy Mayor Hackett, Secretary Kissmann, Directors Devanney,
Eckbreth, Galligan, Gates, Greene, and Jones. ALSO: General Manager Shanley and Town Attorney Ryan Barry. EXECUTIVE SESSION The Board went into Executive Session at 6:30 p.m. to discuss Real Estate and Pending Litigation and concluded at 7:05 p.m. Present were Mayor Moran, Deputy Mayor Hackett, Secretary Kissmann, Directors Devanney, Eckbreth, Galligan, Gates, Greene, Jones, General Manager Shanley, Dede Moore, Director of Administrative Services, Chris Silver, Director Leisure, Families and Recreation, Town Attorney Ryan Barry, and Attorney Alexandria Voccio – Howd and Ludorf. No votes were taken.
1. MEETING CALLED TO ORDER. The meeting was called to order at 7:06 p.m. All in attendance participated in the Pledge of
Allegiance to the Flag, led by Mayor Moran.
4. ADOPTION OF MINUTES OF PREVIOUS MEETING. #001-16 A. ADOPTED - Minutes, December 1, 2015 – Special Meeting #002-16 B. ADOPTED - Actions, December 8, 2015 – Regular Meeting #003-16 C. ADOPTED - Minutes, December 8, 2015 – Regular Meeting Galligan/Gates Nine Voted in Favor 9. CONSENT CALENDAR (Item 12.D removed). #004-16 8A. Appropriation to Education Special Projects as follows: 1. Manchester Head Start – Free and Reduced Lunch program (FY 15/16) ....... $119,453 to be financed by a grant through the State of Connecticut Department of Education. #005-16 8B. Appropriation to Fire Reserve/Capital Outlay (CERT Team) .................................... $500 to be funded by a donation from Cruisin’ on Main which is gratefully acknowledged and accepted. 12A. Appropriation to Special Projects (under $500) as follows: #006-16 1. Public Safety - Police Department ........................................................................ $100 to be funded by a donation which is gratefully acknowledged and accepted. #007-16 2. Public Safety - Police Department ........................................................................ $200 to be funded by a donation for purchase of four Christmas trees for the needy which is gratefully acknowledged and accepted. #008-16 3. Police Donations Revenue Account - Manchester Police Explorer Post ............. $225 to be funded by dues ($125.00) and a donation ($100.00) which is gratefully acknowledged and accepted.
4.A
Board of Directors January 5, 2016 Agenda Page 2 #009-16 12B.Approval of the Town Clerk’s application to participate in the State Elections Enforcement Commission’s “Municipal Filing Program Pilot Program”. #010-16 12C. Approval of revised job description for Field Maintenance Manager. Galligan/Gates Nine Voted in Favor 11. UNFINISHED BUSINESS. A. Appointments to Boards and Commissions which have members with terms expiring in November 2015: Board/Commission Name Term Expiring Cheney Hall Foundation, Inc. A – Darryl Thames, 27 Philip Road (D) November 2018 #011-16 Gates/Kissmann Nine Voted in Favor T - Rob Huestis, 31 Birch Tr, Glastonbury (R) November 2016 #012-16 Eckbreth/Galligan Nine Voted in Favor Ethics Commission T - Vacancy November 2017 #013-16 Eckbreth/Gates Nine Voted in Favor Housing and Fair Rent Commission T - Zachary Davis, 252 Redwood Dr (R) November 2018 #014-16 Eckbreth/Galligan Nine Voted in Favor 12. NEW BUSINESS #015-16 D. APPROVED - Approval of settlement of the claim of Amanda Leroux vs. Town of Manchester Board of Education in the amount of $38,000. Gates/Eckbreth Eight Voted in Favor (Director Jones abstained) 14. ADJOURNMENT. The meeting was adjourned until the February 2, 2016 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. #016-16 Galligan/Hackett Nine Voted in Favor
Adjournment: 9:20 p.m. cm APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors
MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS
JANUARY 5, 2016 – 7:00 P.M. LINCOLN CENTER HEARING ROOM
ONE MEETING AGENDA
PRESENT: Mayor Moran, Deputy Mayor Hackett, Secretary Kissmann, Directors Devanney,
Eckbreth, Galligan, Gates, Greene, and Jones. ALSO: General Manager Shanley and Town Attorney Ryan Barry. EXECUTIVE SESSION The Board went into Executive Session at 6:30 p.m. to discuss Real Estate and Pending Litigation and concluded at 7:05 p.m. Present were Mayor Moran, Deputy Mayor Hackett, Secretary Kissmann, Directors Devanney, Eckbreth, Galligan, Gates, Greene, Jones, General Manager Shanley, Dede Moore, Director of Administrative Services, Chris Silver, Director Leisure, Families and Recreation, Town Attorney Ryan Barry, and Attorney Alexandria Voccio – Howd and Ludorf. No votes were taken.
1. MEETING CALLED TO ORDER. The meeting was called to order at 7:06 p.m. All in attendance participated in the Pledge of
Allegiance to the Flag, led by Mayor Moran. 2. AWARDS AND PRESENTATIONS. A. Presentation of lamp to Lisa O’Neill.
Mayor Moran presented a lamp to Director O’Neill in appreciation for her many years of service to the Town as a Member of the Board of Education from 2000 to 2005 and the Board of Directors from 2005 to 2015.
Director O’Neill thanked everyone for making it a wonderful 15 years of service and she knows the Town is in good hands with the current Board.
Deputy Mayor Hackett thanked Director O’Neill for her diligence and service, noting her advocacy for the educational system. Her service on both boards has positively impacted this Town in many ways. She also thanked Lisa’s husband Colin for supporting her during her many years of public service.
Director Eckbreth commented that she believes Director O’Neill will be back serving the Town in some capacity as it is her nature to be involved in public service.
Director Gates thanked Director O’Neill and wished her good health and good luck in the future.
Secretary Kissmann said it was a pleasure to serve on the Board with Director O’Neill. He will think fondly of the times they would campaign together.
Director Greene stated that even though it has been a short time he has been serving with her, he appreciates her kindness, wisdom, and patiently answering questions.
4.B
Board of Directors January 5, 2016 Agenda Page 2
Director Devanney thanked Director O’Neill for the service she has given the Town and appreciates the last two years he has worked with her.
Director Jones expressed her appreciation to Director O’Neill for supporting her campaign this past election season.
Director Galligan stated that fifteen years is a long time to serve the public. Many don’t know the dedication that is involved in serving on the Board and he appreciates her service to the residents of Manchester.
3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE
HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting)
Lynn Sottile, 983 Main Street, spoke about her initial desire to have the Wall That Heals displayed in Manchester. She was hoping it would educate the public about the Vietnam War and she wanted to include the community in this event. She was overwhelmed with the amount of support by sponsors and volunteers who contributed to the success of this five day event. All of it wouldn’t have been possible without the support and generosity from the Town of Manchester and the Board of Directors. She presented a framed flag with a commemorative coin to honor the14 souls from Manchester lost in the Vietnam War.
Mike Farina, 54 Robert Road, is concerned about the proposed renovations for Charter Oak Park. The plans show a small area for a playground and he is hoping this could be a bigger playground similar to what is at Northwest Park.
General Manager Shanley stated that an analysis was done and there will be a significant playscape at Charter Oak Park.
Mary Fischer, 81 Richard Road, noted that she has lived in Manchester for over a decade and she loves Charter Oak Park. It is very diverse and her family uses it often; she plays tennis and her children play on the playscape. She is concerned about the proposed loss of tennis courts and wants to ensure the playscape stays in its current location. She urges the Board to reconsider the current proposal.
Bonnie Schuetz, 12 Conway Road, wished the Board a Happy New Year. She spoke about Downtown Main Street snow removal. She understands and respects the Downtown Manchester Special Services District’s (DMSSD) concerns, but stated that older people usually won’t go out in bad weather. The equipment changes to Town vehicles needed to handle the snow removal the way DMSSD would like from the town is not feasible. The landlords on Main Street should be responsible, as are all other residents in Manchester, for snow removal from sidewalks. She also thanked the Veterans and the volunteers for the Wall That Heals event.
4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. ADOPTED - Minutes, December 1, 2015 – Special Meeting B. ADOPTED - Actions, December 8, 2015 – Regular Meeting C. ADOPTED - Minutes, December 8, 2015 – Regular Meeting Galligan/Gates Nine Voted in Favor
Board of Directors January 5, 2016 Agenda Page 3 5. COMMUNICATIONS – NONE. 6. REPORTS. A. Manager’s Report.
General Manager Shanley clarified that DMSSD raises its own funds for snow removal, and there are no outward appropriations from the Town.
B. Other Reports. 1. The Wall that Heals (Manchester).
Bob Bycholski, Chairman of The Wall That Heals Committee, gave an overview of The Wall That Heals events. He thanked the Board for its initial support for this event back in 2014. The committee that coordinated this was a small yet dedicated group of individuals who worked very well together to make it a success. The goal was to raise $42,000 and the event successfully raised $54,000. A grant program was initiated and $17,000 was donated during the month of December. He stated that he was very proud of the committee, the volunteers and the sponsors who all did a great job to make this a success.
Mayor Moran thanked Lynn Sottile for bringing this idea before the Board back in 2014, as well as the committee for all its hard work on this event. The opening ceremony was such a proud moment for Manchester and he feels the goal was accomplished. He thanked the Veterans for their work on this project as well. He appreciated being able to spend time with the families of the 14 young men from Manchester killed in the Vietnam War.
Director Eckbreth noted how amazing Manchester is in coming together to honor Veterans. A few years ago a home was built for a deserving Veteran, and recently hosting a moving version of the Vietnam Wall. The speakers and testimonies at the opening ceremony were amazing and she feels this is one of Manchester’s most memorable events. Director Galligan said the opening ceremony was a very proud moment for him as a member of the Town’s Board of Directors. The pamphlets that were printed gave a wonderful and personal insight into the 14 young men from Manchester. Secretary Kissmann has been on many committees in his 40 years with the Town, but this was the best group he ever worked with. Chief Bycholski did an outstanding job and was backed up by a phenomenal group of volunteers. It was very rewarding to serve on this committee. Mayor Moran stated that with the Martin Luther King Jr. Celebration taking place in a few weeks, it is important to remember one of his most memorable quotes which is, “Life’s most persistent and urgent question is what are we doing for others?”. What this committed group of volunteers and sponsors did for the Vietnam Veterans of our community by bringing The Wall That Heals to Manchester was priceless.
7. PRESENTATION OF BID WAIVER REQUESTS – NONE.
Board of Directors January 5, 2016 Agenda Page 4 8. PUBLIC HEARINGS (formally advertised). A. Appropriation to Education Special Projects as follows: 1. Manchester Head Start – Free and Reduced Lunch program (FY 15/16) ....... $119,453 to be financed by a grant through the State of Connecticut Department of Education. B. Appropriation to Fire Reserve/Capital Outlay (CERT Team) .................................... $500 to be funded by a donation from Cruisin’ on Main which is gratefully acknowledged and accepted. Mayor Moran opened the floor for public comment at this time. There being no public comment, the public hearing on the above items was closed. 9. CONSENT CALENDAR (Item 12.D removed). 8A. Appropriation to Education Special Projects as follows: 1. Manchester Head Start – Free and Reduced Lunch program (FY 15/16) ....... $119,453 to be financed by a grant through the State of Connecticut Department of Education. 8B. Appropriation to Fire Reserve/Capital Outlay (CERT Team) .................................... $500 to be funded by a donation from Cruisin’ on Main which is gratefully acknowledged and accepted. 12A. Appropriation to Special Projects (under $500) as follows: 1. Public Safety - Police Department ........................................................................ $100 to be funded by a donation which is gratefully acknowledged and accepted.
2. Public Safety - Police Department ........................................................................ $200 to be funded by a donation for purchase of four Christmas trees for the needy which is gratefully acknowledged and accepted. 3. Police Donations Revenue Account - Manchester Police Explorer Post ............. $225 to be funded by dues ($125.00) and a donation ($100.00) which is gratefully acknowledged and accepted. 12B. Approval of the Town Clerk’s application to participate in the State Elections Enforcement Commission’s “Municipal Filing Program Pilot Program”. 12C. Approval of revised job description for Field Maintenance Manager. Galligan/Gates Nine Voted in Favor 10. ACTION ON ITEMS OF PUBLIC HEARING – NONE. 11. UNFINISHED BUSINESS. A. Appointments to Boards and Commissions which have members with terms expiring in November 2015:
Board/Commission Name Term Expiring Cheney Hall Foundation, Inc. A – Darryl Thames, 27 Philip Rd (D) November 2018 Gates/Kissmann Nine Voted in Favor T - Rob Huestis, 31 Birch Tr, Glastonbury (R) November 2016 Eckbreth/Galligan Nine Voted in Favor
Board of Directors January 5, 2016 Agenda Page 5 Ethics Commission T - Vacancy November 2017 Eckbreth/Gates Nine Voted in Favor Housing and Fair Rent Commission T - Zachary Davis, 252 Redwood Dr (R) November 2018 Eckbreth/Galligan Nine Voted in Favor 12. NEW BUSINESS D. APPROVED - Approval of settlement of the claim of Amanda Leroux vs. Town of Manchester Board of Education in the amount of $38,000. Gates/Eckbreth Eight Voted in Favor (Director Jones abstained) E. MACC services update.
Beth Stafford, Executive Director of MACC, explained that in March 2015, the State of Connecticut offered funding to shelters which didn’t contain a “sobriety clause”. Because of this, on April 1st, the MACC Board decided to decline the State funding which caused the closure of the shelter. Since then, MACC has implemented a program which included hiring an Executive Chef and launching a culinary program that included eight students, all of whom had either been in the shelter or received services from the community kitchen, and that had culinary background or interest. Four of the eight students will graduate at the end of January and two of those have already received employment in Town. The Chef has put together a wonderful 12 week curriculum, and with a small grant from the Hartford Foundation, the students were given a chef coat and hat. Upon graduation, they will receive a full uniform including shoes which will enable them to secure employment until their first paycheck. MACC also obtained a catering license and the students were able to cater a small event, earning $500 for their curriculum. MACC prepared the meals for the members of the Senior Center during its annual shut down and got rave reviews.
The Community Kitchen, Pantry, and Thrift Shop all continue to serve the needs of the
community. There is currently a hot meal served at lunch during the week in Manchester. The Salvation Army does it ten months out of the year, and MACC does it the other two months.
The Season of Sharing worked with 298 families to provide a full holiday meal at both
Thanksgiving and Christmas or Chanukah. MACC continues to assist families with rent, utilities, or medical emergencies which enables families to stay in their current housing. MACC works closely with schools as well in an effort to break the cycle of poverty.
The homeless population within the borders of Manchester is known by the MACC
outreach workers who continue to work with the Town’s Human Services Department. The Library, Police, Probation Officers, CHR, and Main Street merchants are also keeping a closer eye on this population. MACC does allow the homeless to use their showers twice a week as well as do their laundry once a week. The only cost for these services is to have a consultation with the outreach worker to discuss future plans. There are currently 12 individuals that MACC works directly with, most of who have income with a few unwilling to use their money on housing. There are others who prefer to stay out in the
Board of Directors January 5, 2016 Agenda Page 6
elements as it allows them continued use of drugs or alcohol and MACC does continue to check on these individuals as well.
Doug McDonough, Director of Library Services, has reported that since the shelter has
closed, there is a significant drop in the number of homeless occupying space at the Mary Cheney Library.
MACC and the Town’s Human Services Department meets once a month to review the
status of the homeless and share resource information such as housing, mental health, and addiction services. A few of these individuals are currently working with CHR, MACC, and the Town assisting with housing applications, employment, or other resources to improve their lives. Hopefully, by coordinating efforts, MACC and the Town will continue to be effective in helping people regain a better quality of life.
Mayor Moran thanked Ms. Stafford for the great work that MACC does for our
community. MACC and the Town’s Human Services Department have a very good understanding of the needs of the homeless population in our Town. There will always be homeless individuals who refuse outreach. It is important that individuals know the 211 system is there to assist those who may need shelter.
Director Eckbreth noted that when the shelter first closed, there was quite a bit of unfair
criticism directed towards MACC. MACC and the Town’s Human Services Department have done a great job and there is more cooperation between MACC and the Human Services Department to work towards a solution for the homeless. The Town continues to do outreach and the community has a very strong non-profit base. She would like the Board to have a tour of MACC’s culinary program.
Deputy Mayor Hackett applauds MACC for upholding its mission. She appreciates the
culinary program and was wondering if that will be a continuing program. What items does the Church Mouse (the MACC thrift store) take? And finally, are there any gaps in the services provided?
Ms. Stafford said the store takes bedding, dishes, small household items, and clothing; car
seats and electrical appliances are not taken due to safety concerns. Trying to stay true to the mission of basic needs, figuring out how to break through the cycle of poverty, and getting to the root cause of poverty are the main concerns that MACC is working on.
Director Galligan stated that he is impressed with the way MACC is attacking barriers for
employment and starting up the culinary program. He feels there is so much more the public needs to know about what MACC has to offer.
F. Water/Sewer Rate Study. Scott Shanley, General Manager, explained that the last study was conducted in
2006/2007. The analysis done at that time provided a plan for seven to eight years of how rates would be calculated so the Town would be in a position to support major capital investments. The plan also recommended, and the Board adopted, a 180 day working capital reserve target for both the Water Fund and Sewer Fund, which was achieved. The significant changes to Fire Service Rates at that time turned out to be very positive and there is no significant change to that at this time. This overview will allow the Board to see what changes will be needed and give the Board a plan going forward.
Board of Directors January 5, 2016 Agenda Page 7 Brian Wolverton, Budget & Research Officer, said the study looked at revenue
requirements, financial plan, rate design, customer impact and connection fees. The principles are that it should be self-supporting while maintaining adequate reserves and keeping the rates as low as possible. The operating budget FY2016 was used in this study.
Mr. Wolverton explained that the major findings are that rate increases will be necessary
to keep up with operating costs. There is a recommendation to increase fixed fees in order to reduce reliance on variable charges. Sewer connection fees are significantly below the cost of providing new connections due to the investments in the new Wastewater Treatment Plant.
Patrick Kearney, Water & Sewer Administrator, said the amount of money going
towards infrastructure is not something that was taken into consideration in the 2006 study. Mr. Wolverton added that annual increases of approximately 3% will be required for the
Water Fund. The debt in the Water Fund will increase significantly in 2020 largely due to meter replacements in the Town; however, this could be funded over multiple years.
Mr. Kearney explained that another reason for the increase in debt would be major
projects such as a treatment facility at New State Road as well as a treatment facility at Charter Oak Park, both of which are not currently priorities. The Town has been investing approximately $600,000 per year in pipe replacements. In 2020, that cost is estimated to jump to $2.3 million due to aging infrastructure. The study reflects an 80 year replacement plan so everything before 1940 should be replaced.
Mr. Wolverton stated that in our current year, the revenue requirements are approximately
$7 million. In 2020, the requirements are expected to be $8.1 million. Mr. Kearney explained usage for the meters is mostly residential. Water usage has
remained flat for residential users over the past couple of years and the commercial users are all relatively small. Regarding sewer usage, the customer base is smaller due to the Eighth District, which has a couple of thousand customers.
Mr. Wolverton stated that the consultants are recommending 6% increases in the Water
Fund from FY17 through FY20, which is based on the projected capital plans. They also proposed a rate alternative looking at what percentage should be fixed revenues versus variable revenues. The current rate structure generates approximately 11% of revenues through fixed charges. The consultants are recommending a target of 16% of revenues being attributed to fixed charges. If the charges were changed to meet the 16%, the monthly fixed charge per meter in the current fiscal year would be $4.40. As a result of this, the variable rate would drop and per usage charge would decrease.
Mr. Kearney explained the Fire Protection charges are recommended based on industry
standards. This accounts for 18.5% of the Water Department’s budget and pays for the water capacity which must always be available.
Mr. Wolverton explained the consultants estimate $2,500 as the cost of each 5/8 meter,
and the current fee structure will cover these costs. The annual increases for the Sewer Revenue Requirements ranges between 2.4% and 3.1%. Sewer Debt Service Payments are relatively stable until FY2021 which is attributed to meter replacements which will be done
Board of Directors January 5, 2016 Agenda Page 8
over several years to avoid a single large increase. Similar to the Water Fees, the consultants are proposing an annual 6% increase from FY2017 through FY2020. These increases will be sufficient to revenues over expenses by FY2020.
An increase will be needed in the Sewer Connection Fees to cover the per-meter cost as
well as infrastructure costs in the sewer system. There currently isn’t a fixed charge in the rate structure for the sewers. The consultants are recommending establishing a fixed sewer charge of 14%.
Director Galligan confirmed this would be a fixed charge in addition to the variable cost
for 100 cubic feet. Mr. Kearney stated that the current agreements with the Eighth District and Bolton Lakes
don’t contain fixed rates. The agreements would need to be renegotiated to include the fixed rates.
Director Eckbreth understands the minimum charge. Has a meter charge been looked at
separate from the user rate? Mr. Kearney said the only charge is for the installation of the meters. There is not an
ongoing charge for the cost of the meters, but a meter charge is something the Town could look into.
Mr. Wolverton explained the consultants recommended a fixed fee with a lower variable
charge, or another option is a minimum usage charge. So if a resident’s usage falls below a certain threshold, they would be charged for the minimum.
Mayor Moran said he doesn’t like the minimum usage charge because it negatively effects
residents who are conserving water. Director Eckbreth stated that the infrastructure costs are outpacing the user fees. She
would like to see fees structured differently for commercial users versus residential users, and out-of-town users should be paying a higher premium for the Town’s water usage.
Mr. Kearney explained that due to State law, if the Town charges a high rate to other
towns, the Town would have to pay taxes on all the property the Town owns in that town. MDC allocates a certain amount of cost to each town using their service. Each town then breaks it down into a mill rate and it is included in the town’s tax base. MDC also will add a surcharge to customers for capital projects.
Mr. Wolverton said the customer impact for water usage would be approximately
$2.50/quarter per residential customer and for sewer usage it would be approximately $7.46/quarter.
Mr. Kearney added both the current and proposed water rates are lower than many of the
surrounding towns, and the sewer rates are higher because of the Waste Water Treatment plant and other upgrades.
Director Galligan asked why Vernon’s rates are much higher.
Board of Directors January 5, 2016 Agenda Page 9 Mr. Kearney explained that Vernon’s supplier is Connecticut Water which is a private
entity with shareholders, so essentially they need to make a profit. Mr. Kearney said that 34% of the system infrastructure will need to be replaced because it
is over 80 years old. He also stated that the last rate study did not take into account the amount of money spent on the Waste Water Treatment Plant, which included added costs for the tertiary system.
Director Galligan verified that the difference between the number of sewer meters and
water meters is due to the number of septic systems in Town. General Manager Shanley reminded the Board that by having relatively moderate
increases over the years, the Town is able to accommodate larger capital projects without having to issue one large increase. He also suggested that Director Greene and Director Kissmann meet with the consultants to go over different options and come back with a recommendation for the Board during the budget process.
Deputy Mayor Hackett would like to have this information refined and presented to the
Board. 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR
FUTURE AGENDA OR OF GENERAL CONCERN.
General Manager Shanley stated that the Town has met with the DMSSD regarding snow removal. A concept was created which would enable both the Town and DMSSD to work together to clear the barriers created when snow builds up between the sidewalks and the curbs. The Town and DMSSD will meet again to discuss improving that process and costs for the Board to consider in the future.
Director Eckbreth remarked about the discussion Ms. Fischer had during Public Comments. Because the number of tennis courts is reduced doesn’t mean the opportunity to play has been reduced. A large factor was due to the Parks and Recreation utilization of these courts for their own program. If the tennis courts at Robertson were rehabbed, the Parks and Recreation programming could be shifted there which would free up and allow more utilization time at Charter Oak tennis courts.
Deputy Mayor Hackett inquired as to when the improvements to the Robertson tennis courts would be done.
General Manager Shanley said the cost for upgrading the Robertson tennis courts would be approximately $40,000 and it is being budgeted in the FY16/17 budget.
Mayor Moran requested an update from the Field House Committee at the next Board meeting.
Director Gates asked about the Board of Education Budget Presentation.
Director Eckbreth stated that the Board of Education will be presenting its proposed budget at its Monday, January 11th regular meeting. The meeting will be at 7:00 p.m. and held in the Hearing Room at Lincoln Center. Director Eckbreth encourages Board members to attend this meeting.
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14. ADJOURNMENT. The meeting was adjourned until the February 2, 2016 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. Galligan/Hackett Nine Voted in Favor
Adjournment: 9:20 p.m. cm APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors
BOARD OF DIRECTORS Policy Briefing Meeting
Tuesday, January 26, 2016
8:00 a.m.
Hearing Room Lincoln Center 494 Main Street
Manchester, CT 06040
BOARD OF DIRECTORS PRESENT: Mayor Moran, Directors Galligan, Gates, Greene, and Jones. ABSENT: Secretary Kissmann, Directors Devanney, Eckbreth and Hackett. STAFF PRESENT: General Manager Scott Shanley, Battalion Chief Joshua Beaulieu, Chief David Billings, Mark Carlino, Assistant Fire Chief Dan French, Pat Kearney, Lieutenant Gordon Macmillan, Jack McCoy, Firefighter Cezary Milewicz, Chief Marc Montminy, Dede Moore, and Tim O’Neil. ALSO PRESENT: Kym Soper (Journal Inquirer) and Jesse Leavenworth (The Courant).
AGENDA
1. Medical emergency response demonstration Meeting adjourned at 8:45 a.m. APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors
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MINUTES SPECIAL MEETING OF THE BOARD OF DIRECTORS
Thursday, January 28, 2016
7:00 P.M. MANCHESTER ROOM – TOWN HALL
41 Center Street Manchester, Connecticut
PRESENT: Mayor Moran, Deputy Mayor Hackett, Secretary Kissmann, Directors Devanney,
Eckbreth, Galligan, Gates, Greene, and Jones. ALSO: General Manager Shanley, Senator Steve Cassano, Representatives Jeff Currey,
Kelly Luxenberg, Jason Rojas, and Mark Tweedie. EXECUTIVE SESSION The Board went into Executive Session at 6:37 p.m. to discuss Labor Negotiations and concluded at 6:58 p.m. Present were Mayor Moran, Deputy Mayor Hackett, Secretary Kissmann, Directors Devanney, Eckbreth, Galligan, Gates, Greene, Jones, General Manager Shanley, Director of Administrative Services Dede Moore, Director of Finance Greg Simmons, and Attorney Kevin Roy, Shipman and Goodwin. No votes were taken.
1. MEETING CALLED TO ORDER. General Manager Shanley stated the purpose of this meeting was for the Board of
Directors to discuss issues that directly affect Manchester with the Town’s State Legislators.
1. Blight legislation/liens on residence of violating landlord.
General Manager Shanley stated that many communities have been dealing with blight issues. The Town of Bridgeport brought before the legislature an agreement between towns which would enable a town to lien an out-of-town principal residence of a landlord who has blighted property in their community. This is getting much support across the State from many communities as it sends a clear message to landlords that they cannot shirk their responsibility in the upkeep of properties they own. Manchester would benefit greatly from this piece of legislation.
2. NARCAN availability/ treatment beds for opioid addiction/out of state. General Manager Shanley explained that heroin and opioid addiction is a major concern in both Connecticut and New England. One of the best ways to keep people alive who have an addiction is through the use of NARCAN. The availability of NARCAN in Connecticut is different than in other states. Chief Montminy has convened a large group of individuals who are interested in dealing with this problem and the consensus is that NARCAN should be more readily available, even to family members. The State of Massachusetts allows NARCAN to be distributed by pharmacies. Currently, the Town of Manchester’s Emergency Medical Technicians carry NARCAN. Treatment of addition is also an important issue. The availability of help for addicts in Connecticut is extremely limited. There is a greater need for treatment beds in the State of Connecticut for individuals who are fighting an opioid addiction, as well as treatment
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beds out of State for people on State Aid.
3. CT GIG Project/Funding CEN General Manager Shanley stated that the Town has been working on this for a number of years. The CEN Network and Public Safety Fiber Network got involved to make broadband more available and less expensive in the State of Connecticut. This will give businesses in Town a competitive advantage and allow residents the benefit of less expensive internet. Jack McCoy can meet with the legislators at any time to explain this in more detail. Director Gates asked what next steps the Board can make as the impact of this is substantial. This happened in Chattanooga, Tennessee and it has been very successful on both an economic development level as well as for consumers. Jack McCoy, Director of Information Systems, said there is a legislative log jam in both Connecticut and across the country. The networks available for internet access are copper networks which have limitations. The network the Town hooked into fifteen years ago is a fiber optic network which has immense capacity and is very inexpensive. There are other towns in the State that are looking into this as well. The economic development impact is immense and home values would increase by approximately $1,500 for the Fibernet connection. The Town has saved millions of dollars over the past fifteen years with Fibernet. General Manager Shanley reiterated this is a statewide issue. For $20 to $30 million, Manchester could make this investment, but this has become a statewide challenge. Mayor Moran stated that the Town needs to make sure if there are any towns that haven’t had success, the Board needs to know about that before proceeding with such a substantial investment. Director Hackett asked about the specific outcomes for Manchester residents. Mr. McCoy stated that there would be increased access at residential addresses as well as allowing businesses in Manchester to connect to the business owner’s residence. Senator Cassano believes it could take a long time if the State were to agree on this. He believes the best chance of this coming to fruition would be if it were regionally done and with the support of CRCOG.
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4. Concrete foundation problems - Eastern CT General Manager Shanley stated that there is nothing the legislature can do at this point. The State is currently awaiting a three phase study from UCONN. The first phase will be completed soon, the second one will be completed at the end of Spring, and the final one will be in the Fall.
Representative Luxenberg asked how many houses in Manchester are affected.
General Manager Shanley said he wasn’t sure but he is aware that there are two condominium complexes affected as well as individual homes here and there. Many might still not be aware their home has this issue.
Senator Cassano asked about the provider of the cement – was it the same for all reported issues? That is one question that has not been answered yet, but the identified homes all used a contractor located in Stafford. Manchester Sand and Gravel has not been identified as using this type of faulty cement mixture and they were used for most of the homes in Manchester.
General Manager Shanley explained that the Building Inspector’s Office was under no obligation to determine the origin of the cement, and the Town has no record determining where the cement came from.
Mayor Moran asked about the discussion at the State level.
Representative Currey stated that the Lieutenant Governor convened a meeting two weeks ago which included the Department of Consumer Protection as well as the Attorney General, the Commissioner of Insurance and the Banking Commissioner. Currently, the State is awaiting the results of the study from UCONN at which time the legislature can obtain the recommendations from the State agencies to see what action could be taken. It is important to note that any resident who thinks they may have a problem with their concrete foundation should report it to the Department of Consumer Protection so it can be on file with the State. The Commissioner of Insurance had 55 claims that had been filed and no one was denied.
Representative Luxenberg stated that there is a subdivision where 95% of the homes had foundations poured by the contractor linked to the faulty concrete. The question remains what happens to those affected and how can the Town prevent something like this from happening again. Perhaps more can be done in the future as far as regulating the industry.
Mayor Moran stated there are many factors that need to be taken into consideration. Beside the issue of the concrete being faulty, this issue could also be related to what the weather was like on the day it was poured and what the mixture ratio was.
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Senator Cassano explained that this could be in the courts for four to five years and chances of getting Federal funding for this issue are small due to the fact that it is a localized concern. Representative Currey said there is a possibility to obtain FEMA dollars for this. There are many ideas being floated around. Director Devanney asked if homeowners are going to be responsible for having a home inspection or will the State send someone out to assess the foundation. Representative Currey stated the homeowner could bring in a structural engineer who can determine if the concrete is faulty. Representative Luxenberg asked if there were any actions the Town could take to ensure this doesn’t happen in the future. General Manager Shanley said currently the Town is waiting to find out what action the State takes regarding the requirement for Building Inspectors to know the contractor responsible for pouring the concrete and where the concrete comes from. The Town’s Building Inspector has talked about using mitigation techniques to reduce or eliminate the deterioration, such as gutters and drainage.
5. Group homes General Manager Shanley stated that there was movement towards an analysis and study to determine how group homes are placed in the State and what if any coordination exists between the State agencies. Mayor Moran said that Representative Tweedie had a bill in front of the committee and the consensus was that too many group homes are being placed in certain communities. Representative Rojas explained the bill did get out of the House, but there are many advocates who are not for the bill and who lobbied against it. Senator Cassano stated a bill like this one takes three to five years with great effort. The term “group home” covers everything from the severely disabled to a serious convict. Unfortunately, the terminology is a Federal guideline and this poses the biggest obstacle for the Legislature. All the group homes are tax exempt and with 69 group homes in Manchester, this is a hit on the property tax. There is talk about restitution from the agencies to the town, but stopping group homes from coming into the community is near impossible. Mayor Moran stated there is a significant cost to the community which should entitle the community to some form of reimbursement from the agencies. There are many great group homes in our Town. Unfortunately, with the one that just shut down on Nutmeg Drive, there were many issues and the police were called there numerous times. When something like that is happening, it effects the property values for the surrounding homes. Another issue is that these group homes pop up without any warning to the
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surrounding community. Senator Cassano stated about ten years ago, there was a group home proposal in Vernon that would have housed four blind people and the neighborhood came out against it. After that, the State started to make it tougher to allow communities to vote against it. Director Galligan thanked the legislators for co-sponsoring this bill (House Bill 6483). It passed through the House with ease, but went into limbo when it got to the Senate. How can it be pushed through in the next session so it can be voted on in the Senate? It shows it was moved to the foot of the calendar in the June session. Representative Rojas stated that placing the bill at the foot of the calendar is a leadership decision. When the leadership feels that a bill has no chance of passing, it gets put to the foot of the calendar. Senator Cassano stated that the decision was generally agreed upon by both parties. This is a controversial subject which many members of the legislature didn’t want to deal with. The process is an ugly process and getting these bills before the legislators to vote on is not easy. He would like to see the process change and become more efficient. Director Galligan asked what steps the Board could take to help push this along, and if it would be possible to find out where group homes are located throughout the State. Representative Rojas stated the Office of Legislative Research has a listing by agency of the group homes. General Manager Shanley stated that the Town knows where the group homes are placed; the question is how is the decision made as to where they are placed and who is coordinating it. There needs to be some kind of formula to make sure that too many homes are not placed in the same neighborhood. The agencies involved need to know what the other one is doing. Senator Cassano said that the five or six agencies that are placing group homes don’t talk to each other. There needs to be coordination among the agencies. Deputy Mayor Hackett noted that the State can serve needs better by looking at the operational silos. This will take time to make the State run more efficiently and questions need to be asked. Senator Cassano noted the vast majority of group homes are run by MARC, Inc., which is overseen by DDS (Department of Developmental Services). Representative Tweedie explained that any group home is considered the same thing as a single family home and does not need to go before Planning and Zoning. That is why they can show up in neighborhoods. Most of these group homes were either DDS, DSS (Department of Social Services) or DCF (Department of Children and Families). When you have well run group homes, it is not a problem. The problem was when you had
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numerous police calls to one group home in Manchester and also when you had four sex offenders placed in a neighborhood and the Police Chief was not informed ahead of time. Secretary Kissmann asked if there is a way the State and Legislators can get all the agencies talking to one another. It seems like all the issues in Town stem from the fact that one agency didn’t know what another agency was doing. Deputy Mayor Hackett stated that many administrators talk about this issue. It would be great to have an initiative to solve this problem. Director Eckbreth stated that this bill was perceived as “anti-group home”. It should have been presented as a public safety issue. She would like to see the bill amended so that an oversaturation does not occur in some communities. This is not healthy for our community but also for those placed in our community. When these individuals can be placed in different areas, there are more resources available to them and an ability to assist with their transition. Senator Cassano agreed with Director Eckbreth. He would like to see coordination between agencies and a system that sets up the number of homes allowed in a specific community which would ease the oversaturation problem currently in Manchester. Representative Rojas explained that both the rural and urban communities don’t want these homes in their communities. He stated that a working group could be formed and data can be requested from the agencies. This ensures that when this issue goes before the legislature, all the data will be available for review. General Manager Shanley stated that there is no thoughtful process currently among the agencies. Mayor Moran agreed, but also added that many of the owners of the group homes live in other communities. This is frustrating for the residents that own homes in those areas. It seems like just a handful of communities are housing these group homes. Representative Rojas asked if there was a map that shows all the current locations of group homes in Manchester. Chief Montminy stated that they have a map and it is broken down by the particular agency that runs it. Representative Luxenberg stated she likes the idea of restitution and would like to see if that is a possibility. Deputy Mayor Hackett likes the idea of shared responsibility among communities. It shouldn’t just be a handful of communities housing these group homes while other communities won’t. Representative Rojas suggested setting up a meeting with all the agencies to discuss this
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this issue. Senator Cassano stated a good first step is to get a coordinated effort to identify where these homes are located and under what agency. Chief Montminy reiterated the problems are the Department of Corrections (DOC), DCF, and DMS. They take up enormous amounts of Town services. Most of these agencies are looking for a town close to a highway, with a hospital and rental real estate available.
6. Car tax replacement formula/spending cap Brian Wolverton, Budget Director, stated that this is part of Public Act 15-244 (The Implementer). The tax cap takes effect with the Grand List of October 2015 and this will affect the budget year approaching (2016/2017). This will cap motor vehicle taxes at 32 mills in the first year and drops it to 29.6 mills in subsequent years. There is a grant included in the legislation that is intended to cover the Town’s shortfall. The first year of implementation shows the grant will be pretty close to closing the gap. However, in subsequent years, the grant stays fixed as the Town’s mill rate increases and the gap gets larger. This doesn’t account for a growth in the Grand List or growth in the mill rate. If this were implemented in the current fiscal year, the Town would be $366,000 short. In FY2017, if the mill rate increases from 1% to 3%, the shortfall would be closer to $750,000. General Manager Shanley stated the municipality does not get made whole by this agreement. CCM is concerned about the spending cap and they are hoping to get the cap moved to 2020 to be able to make refinements. Senator Cassano stated there is a task force that is looking into the spending cap.
7. Alliance Grant/Magnet Schools
General Manager Shanley explained the magnet schools do not assist with racial balancing in Manchester; if anything they disrupt racial balancing because families are moving in and moving out. Representative Rojas stated magnet schools have not helped the racial balancing issue in East Hartford either. It seems that construction of magnets schools has slowed down significantly and there is still an ongoing lawsuit. Senator Cassano stated that the lawsuit CCJEF (Connecticut Coalition for Justice in Education), will have a significant role in how the Town deals with the magnet school problem. Director Eckbreth stated that this year $2M of the Town’s budget is going towards magnet schools. There are approximately 800 students who have left the Manchester Public School system. These magnets were not built in our community. Currently, the Town of Manchester is only paying a percentage of that. Why is the State not looking at
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equity in how the magnet schools are paid for? There appears to be an injustice in that all communities should be sharing in the cost. Representative Rojas stated that the State is paying for the vast majority of the cost of magnet schools. The bulk of the magnet schools are in Hartford so both East Hartford and Manchester are seeing the demographic shifts in both poverty and race. Unfortunately, there was no rule book when magnet schools were started. Representative Currey stated East Harford had 1,200 students leave the public school system, leaving their cost at $3.3 million, with no decrease in their student population. Deputy Mayor Hackett noted that many Superintendents and Board of Education members have spoken about this for a long time. There is not a neutrally based criteria for this lottery. The most engaged parents are enrolling their children in the lottery and it should be all children enrolled automatically. Representative Rojas stated it would be helpful to have the Superintendent come to Hartford to testify. East Hartford has been fighting this alone. Representative Tweedie stated the costs of both public schools and magnet schools are going up, and the costs of the magnet schools are going up at a much quicker rate. Director Eckbreth stated that the magnet schools offer free pre-K as well as after school programs. General Manager Shanley stated the Town struggles to maintain appropriate racial balance in every school and the Board of Education has accomplished this. It was not easy and the Town applied for Diversity Funding for part of the Town’s multi-elementary school project. The Town was rejected for this funding because the Town is currently racially balanced. Director Greene mentioned the cost of funding the magnet schools continues to go up and with the loss of students at the public schools, shouldn’t the budget numbers reflect that. General Manager Shanley stated that legislation passed last year - MBR (Minimum Budgetary Requirement) will allow the Town to reduce the budget if it can show the student population has decreased. There is a formula you can apply to reduce the Minimum Budgetary Requirement. Representative Rojas mentioned that Manchester receives an ECS (Education Cost Sharing) Allocation for every student, even the ones going to a magnet school. General Manager Shanley asked the legislators what their thoughts were on the future of the Alliance Grant. Representative Rojas stated that a large number of legislators support the Alliance
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Grant so it will be difficult for the State to discontinue it. Director Devanney stated the Town is approaching the end of the five year life span of the Alliance Grant. What is the future of the program? Representative Rojas stated it most likely will be extended in the next budget session as either an Alliance Grant or rolled into ECS.
8. Other discussion topics
Chief Montminy, Manchester Police Department, said that there are several individuals expressing their constitutional right by walking down Main Street with an exposed weapon. The legislation that exists today does not prohibit it, so open carry of a handgun is allowed. The Statute clearly states that the Police are not allowed to demand to see the individual’s pistol permit. It should be appropriate and prudent for a police officer to be able to ask for someone to produce a pistol permit; similar to if they were asked to produce a driver’s license or even a fishing license.
Representative Currey stated this issue went before the legislators and there was much debate from both sides of the aisle. Not sure where it stands at this point, but this topic is tough to gain consensus on.
Representative Luxenberg asked if there was any way the Town could implement this change, via ordinance.
Representative Rojas replied that this is State law, which can’t be superseded by local ordinances.
Chief Montminy noted the only way the police can ask for the permit would be if there were probable cause and the statute makes that clear.
General Manager Shanley stated there is a piece of property that should have been transferred back in the 1990’s on Hillstown Road (near MCC). The Town will be adding a sidewalk as part of a project the State will be doing. The Town needs to obtain ownership of the piece of land before the work is done. This will be part of the Conveyance Bill that goes before the legislators.
Board of Directors Special Meeting January 28, 2016 Page 10 9. ADJOURNMENT.
A motion was made by Director Galligan which was seconded by Director Eckbreth to adjourn the meeting at 8:48 p.m. The motion was passed unanimously.
APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors
Department of Leisure, Family and Recreation
Recreation Division MEMO TO: Scott Shanley, General Manager
FROM: Chris Silver, Director of Leisure, Family and Recreation DATE: February 9, 2016 RE: Summer Camps Planning for the 2016 Summer Camp season is well underway. The program at all sites will provide campers with the opportunity to enjoy old friends, make new friends and participate in arts, crafts, sports, games, swimming, trips and special events. The Recreation Department’s FY 16/17 Budget request includes funding to operate four sites for ages 5–11 at Buckley, Martin, Robertson and Bowers, one for ages 11-13 at Illing, one for ages 13-15 at the Community Y, and the Recreation Leader in Training (RLT) Program for 14 and 15 year olds at Nathan Hale. The proposed 2016 summer camp program offers 560 daily camp slots, a decrease of 35 slots from 2015 due to disbanding the S.H.O. program. The 2016 schedule has camp beginning on Monday, June 27 and ending on Friday, August 5. (6 weeks of camp). Below are the proposed changes for 2016:
• Mahoney Recreation camp site for ages 5-11 will not be used due to abatement work and will be moved to Buckley as the fourth camp site for ages 5-11.
• S.H.O. will be discontinued for 13-15 year olds and reconfigured to the traditional 13-15 year old
camp with a maximum capacity of 40. It will be held at the Community Y, its former location.
• Mahoney Recreation camp site will not be used due to abatement work.
• Illing will be reinstated as the 11-13 year old camp site. The 2016/17 summer camp budget request $328,896 is $11,354 greater than the FY 2015/16 adopted camp budget of $317,542. The 3.58% increase reflects adjustments for minimum wage increase and one extra day of camp, an increase due to transportation of Buckley campers to swim twice per week. There is also a projected increase in custodial services for Buckley, due to Mahoney being offline. The total estimated revenue from the proposed 2016 camp fees is $190,835. This estimate is based on 560 campers per day with 30% registering for before and aftercare. It reflects the multi-child discount and assumes a 10% loss in revenue due to fee waivers for regular day and extended day registrations. Listed below are fees charged for the regular camp day and extended day. No increase is proposed for summer 2016: 2015/Proposed 2016 $55 per week regular day $45 per week additional child $50 per week before and after
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Scott Shanley - 2 - February 2, 2016 Re: Summer Camps The regular camp day is 9:00 a.m. to 3:00 p.m. Before care is 7:30 a.m. to 9:00 a.m. and after care is 3:00 p.m. to 5:30 p.m. It has been the longstanding policy of the Board of Directors that residents not be denied access to Recreation programs due to economic hardship or other extenuating circumstances. The Recreation Department and the Human Services Department work closely on this issue. When a fee waiver request is received, it is evaluated by a Social Worker and a recommendation for full waiver, partial waiver or no waiver is made to the Director of Parks and Recreation or his designee. The Director or his designee then makes the final decision. The proposed 2016 publicity/registration schedule for camp is as follows: Summer Camp announcement flyers will be sent home through the elementary schools the week of February 8. The flyers contain basic information including where and when to pick up registration packets. The information will be provided to the press, sent to the Recreation Department’s E-Rec email subscribers and announced on the Department’s web site, Face Book page and Twitter account. Registration packets will be available beginning March 1st online at recreation.townofmanchester.org, from the Customer Service Center, Center Springs Office, Bennet Leisure Center, Community Y and the Mahoney Recreation Center. Registration will be mail-in only through March 31. The Department will begin processing registrations on April 4. It is expected that all mail-in registrations will be processed by April 30. In order to meet the proposed schedule, the Board of Directors must provide a consensus to move forward with a Summer Camp Plan before the budget review process. Therefore, I am requesting that an item be placed on the Board’s agenda for their February meeting. S.A.A.M. PROGRAM In 2015 the Recreation Department worked very closely with BOE on the Summer Advantage Academy of Manchester Program (S.A.A.M.) for children grades K-3 and the Summer Students Have Options Teen Program (S.H.O.) for ages 13-15. Both programs provide participants with an opportunity to take part in a summer program that combined academics and recreational activities. During the summer 2016, the Recreation Department and BOE will once again work together on S.A.A.M. and transition from the S.H.O program to our traditional 13-15 year old teen camp. The S.A.A.M. program will run for five weeks, Monday, July 5 through Friday, August 5 and operate from 8:00 a.m.-6:00 p.m. each day using Highland Park, Verplanck and Waddell as sites. The S.A.A.M. program provides academics and recreation. The Academic portion is overseen by BOE, running from 8:15-11:15 a.m. at Highland Park. The Recreation portion, supervised by the Recreation Department, will be held from 11:15 a.m.-6:00 p.m. at Highland Park, Verplanck and Waddell. The BOE will contract with the Recreation Department to provide a program modeled after the Department’s Summer Camp Program. There is no registration fee for S.A.A.M. and registration for both the academic and recreation portions of the program will be BOE’s responsibility. Only children registered for academic classes will be allowed to attend the afternoon Recreation portion during the five weeks of the S.A.A.M. academic and recreation program (July 5 through August 5). Under an agreement between the Board of Education and the Recreation Department, BOE will reimburse the
Scott Shanley - 3 - February 2, 2016 Re: Summer Camps Town for all direct costs associated with providing the Recreation portion of the S.A.A.M. Program. The 2016 budget estimate for the S.A.A.M. Recreation Program is $175,535. Residents seeking information on S.A.A.M. including questions about transportation and lunch should contact Heather Elsinger at 860-647-3489 or via email at [email protected]. Those seeking information on the Summer Rec Camp Program should contact the Recreation Department at 860-647-3084. SS/jld Attachment cc: Matt Geary, Superintendent of Schools
Patricia Brooks, Assistant Superintendent, Finance and Management Amy Radikas, Assistant Superintendent, Curriculum and Instruction
Dede Moore, Director of Administrative Services Greg Simmons, Director of Finance Scott Garman, Assistant Director of Recreation
Liz Tracy, Recreation Supervisor Kathy McGuire, Recreation Supervisor Karen Gubbins, Recreation Supervisor Calvin Harris, Recreation Supervisor Nico Arias, Recreation Supervisor Brian Wolverton, Budget & Research Officer Peter Staye, Facilities Director Donna Huot, Executive Assistant Colleen Munzu, Confidential Executive Secretary
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R E S O L U T I O N
(1) RESOLVED, that the Manchester Board of Directors authorizes the Manchester Board of Education to apply to the Commissioner of Education and to accept or reject a grant for the UST Replacement at Manchester High School. (2) RESOLVED, that the Permanent Building Committee is hereby established as the building committee with regard to the UST Replacement at Manchester High School. (3) RESOLVED, that the Manchester Board of Directors hereby authorizes at least the preparation of schematic drawings and outline specifications for the UST Replacement at Manchester High School. Dated at Manchester, Connecticut this 9th day of February, 2016.
___________________________ Rudolph C. Kissmann, Secretary Board of Directors Town of Manchester
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PROPERTY TAX AGREEMENT
THIS AGREEMENT, made this ___ day of February, 2016, is by and between the
TOWN OF MANCHESTER, a municipal corporation having its territorial limits within the
County of Hartford and State of Connecticut (hereinafter referred to as “Town") and RAHF
SQUIRE PRESERVATION, LLC, a Delaware limited liability company (hereinafter referred
to as "RAHF'').
WHEREAS, pursuant to Connecticut General Statutes (“C.G.S.”) §8-215, the Town
has adopted an ordinance in Chapter 285 of the Code of Ordinances of the Town of
Manchester, Article III, Sections 285-30 through 285-31 (hereinafter referred to as the
“Ordinance”) which provides for an alternate means of taxation for property operating under
the Low Income Housing Preservation and Resident Homeownership Act (herein referred to as
“LIHPRHA”); and,
WHEREAS, RAHF owns real and personal property in the Town located at 20-82
Spencer Street and known as Squire Village Apartments (hereinafter collectively referred to as
the "Property") which it operates as a LIHPRHA affordable housing property pursuant to a
LIHPRHA Use Agreement dated May 18, 1995 (hereinafter referred to as the “Use
Agreement”; and,
WHEREAS, RAHF will be improving the quality and design of the Property and will
be providing necessary related facilities and/or services at the Property in accordance with the
plans and special exception approved by the Town of Manchester Planning and Zoning
Commission at its January 20, 2016 meeting; and
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WHEREAS, C.G.S. §8-215 and the Ordinance require a written agreement between
the Town and RAHF to implement the alternate means of taxation; and,
NOW, THEREFORE, in consideration of the mutual promises and covenants
contained herein, it is agreed by and between the Town and RAHF as follows:
1. The Town agrees to tax the Property in accordance with the
Ordinance and this Agreement for the Grand Lists specified in
Exhibit A attached hereto provided that the Property continues to
qualify and is operated as a regulated LIHPRHA property pursuant
to the Use Agreement. The Agreement applies to real property taxes
only and does not include any personal property taxes.
2. RAHF agrees to provide the Town with such evidence of
qualification as reasonably required by the Town to verify that the
Property receiving the benefit of the relief granted by the Ordinance
continues to function as a regulated LIHPRHA property pursuant to
the Use Agreement.
3. RAHF will submit the annual independent financial audit for the
Property to the Director of Assessment and Collection of the Town
every year by June 1 for the preceding calendar year in full
compliance with C.G.S. §12-63c.
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4. The Town and RAHF agree that taxes for the Property beginning with
the Grand List of October 1, 2015 shall be as set forth in Exhibit A
attached hereto.
5. The taxes on the Property as set forth in Exhibit A attached hereto
shall be billed and payable as required by law.
6. This Agreement shall terminate and all of its provisions deemed null
and void in the event RAHF fails to complete all of the
improvements, modifications and additions as set forth in Special
Exception Modification No. 2015-111 as approved by the Town’s
Planning and Zoning Commission on January 20, 2016, with said
completion date being on or before the end of the twelfth month
following the recording of the deed of the conveyance of the
Property to RAHF.
7. If the Property is sold in its entirety by RAHF to an unrelated entity
while this Agreement remains in full force and effect but in no event
later than December 31, 2031, RAHF shall pay the Town five
percent (5%) of that portion of the total purchase price, if any, in
excess of $81,000,000 that is net of the conveyance tax due the
Town and the State. Any such payment shall be made by RAHF to
the Town within thirty (30) days of the closing of the sale of the
4
Property. The transfer of title to the Property as the result of
foreclosure proceedings or by means of a deed in lieu of foreclosure
shall not be considered a sale for the purpose of this provision.
8. After the expiration or termination of this Agreement, the Property
shall be assessed and taxed in accordance with prevailing State
Statutes for taxation and RAHF shall have all of the appeal rights
regarding such assessments and taxes as provided by then existing
law.
9. This Agreement shall be construed in accordance with the laws of the
State of Connecticut.
10. This Agreement shall bind the parties and their respective successors
and assigns.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
first written above.
TOWN OF MANCHESTER
RAHF SQUIRE PRESERVATION, LLC
By: __________________________ Its General Manager
By:_____________________________ Jonathan F. P. Rose Duly Authorized
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Grand List Year First Installment (July 1) Second Installment (January 1)
From: Matt Gomez [[email protected]] Sent: Wednesday, January 27, 2016 12:04 PM To: Gregory Simmons; Tim O'neil Cc: [email protected]; [email protected] Subject: MCC goose permitting summary for February 9th at 7 pm
Good afternoon Greg and Tim, I have put together a quick email discussing our goose issue here at MCC. I hope you can forward to the Directors prior to February 9th so they can have some background information. If you feel anything else is needed from me prior to the meeting please let me know. Thank you To The Manchester Board of Directors; Thank you for allowing MCC to discuss this problem during the February Directors meeting. The problem of unsanitary conditions resulting from goose droppings has been an ongoing issue at the course for many years. Historically we have tried many tactics to distract geese from the property. The long term results have been poor and ultimately the resident goose population returns. The following is a list of the tactics we have used in the past. Bird Bangers to scare away the geese Border collie to chase the geese off the property Remote control cars and boats to scare geese off Coyote decoys to scare the geese off Fishing line stretched all along the waters edge Hanging aluminum pie pans as a deterrent Addling eggs The problem is that all of these measures are a short term fix and the geese return in a short period of time. I have been in contact with Min Haung and Kelly Kubik from the CT Department of Energy and Environmental Protection. We have been discussing this issue and trying to improve the conditions. Through our conversations we have been informed that there is a state permitting process to round up the pest and remove. The geese are euthanized and the meat shall be donated to area soup kitchens. We have exhausted all other measures and it is very important to do everything we can to provide clean, sanitary conditions for our guests. I am happy to say that one of the state experts, Kelly Kubik, is willing to join us on February 9th at the Directors Meeting. He will be able to explain the permitting process and field any questions that arise. This certainly is one of our most common complaints. This is an important step in the permitting process. To start the process the permit needs permission of the land owner. During this meeting we will be asking for permission from the town of Manchester, as the land owner, to apply for this state permit. I would like to thank you in advance for this opportunity to discuss and request permission. Sincerely, Matthew Gomez Director of Operations Manchester Country Club, Inc. 305 South Main Street Manchester CT 06040 860-649-5172 fax: 860-646-8985 email: [email protected] www.mancc.com
