AIESEC in Albania Member Committee Team Application Booklet: Term 2014 -

2015

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“AIESEC for Albania, Ready

for the World”

AIESEC in Albania Member Committee Team Application

Booklet: Term 2014 - 2015

!"Dear Candidate,!"My name is Carl Chiang the MCP-elect of AIESEC in Albania for the term 2014-2015.

I have been bestowed this great honor to be part of the people who will drive for growth in this amazing and high potential entity present in a country that is as much beautiful and awe inspiring as it is warm, diverse and welcoming. Having spent a short amount of time in Albania prior to my election I can say that it is a entity that will amaze and inspire you with a membership that is filled with talented and young driven individuals who are

just full of life and have an unquenched thirst for knowledge and purpose. !It is with that in mind that I am proud to open applications for MCVP and MCTM

(MC Team Manager) roles hoping that you would be one of the select people who have the passion, skills and mindset that could help this young entity grow like it has never grown before. If you are a person with a deep yearning for personal growth, with a drive for functional excellence and an advocacy towards organisational relevance and exposure then I urge you on and wish you luck in the process. !

This experience will not be easy but it will be relevant, there will be no better feeling of accomplishment that contributing to an entity like this, one that is just in it’s infancy an has shown great potential for growth growing 1,000+ percentages in one year across the board is just proof of it’s amazing drive and you can be part of the term that takes it to a whole new level. One AIESEC Alabnia, Ready for the World.!"Sincerely,!Carl Chiang!MCP-Elect AIESEC in Albania 14-15!""

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Words from the MCPe

"!General Description of the Member Committee " The Member Committee’s (MC) role is to provide strategic direction for AIESEC in Alabnia and to guide the country in ways that will aid increase in capacity of operations rooted in the local committees and the overall growth of the national entity. The MC team as a whole is generally responsible for strategy formation as well as implementation and management of plans, initiatives and learning directly working with the Local Committee Team Leader responsible. "MC General Responsibilities "General operations

• Direction and strategy creation• Implementation of national/international strategies• Supporting LC operations• Research and training for MC and LC development• Preparing and participating in MC meetings• MC planning and review• Regular evaluation of performance and progress• MC team events and evaluations• MC succession planning• MC transition• Review and revision of the AIESEC Albania compendium • Submission of Global surveys and reports

Information management and internal communication

• Reporting and general national communication• International communication, contact to AI and other countries• Office management (documentation, physical knowledge and information systems management)• Virtual knowledge and information management (myaiesec.net)

Team and management

• Managing national functional teams• LC/LCVP coaching

Internal and external events

• Conference management, participation and facilitation• National functional meetings• Representation in international events • External presentation of AIESEC Albania at events

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Role of the Member Committee

Basic Requirements

"Background

• Must have been a Local Committee Executive Board member or part of a National Support Team or OC Team.

• Must be an LC member/LCEB member/MC member/returned EP of the current AIESEC fiscal year at the time of his/her application

• Must be a MyAIESEC.net user certified upon his/her application

"Knowledge

• TheAIESEC Way

• AIESEC 2015

• AIESEC’s Impact Model

• AIESEC Experience and Programs

• AIESEC Albania Compendium

• Global Compendium

• Global Reality

• Regional Reality

• Country Reality

• Local Committee Realities

"! !""""""""""

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MC Profile

"General Skills Requirements

Effective Communication

Can clearly and effectively convey messages and express oneself

Team Management & Development

Capacity to coordinate a team to achieve the set goals, while supporting the personal development of each team member and ensuring the unity and welfare of the team as

a whole

Brand Ambassadorship

Ability to represent AIESEC and its values well and can maintain good relationships among both internal and external stakeholders

Functional Expertise

Personal effectiveness in one’s position and is a good role model, trainer and consultant to his/her teammates and functional

members

Professionalism

Can maintain a disciplined and emotionally sound work ethic and good working relations with others

Results Orientation

Focus on goal attainment and understanding of how the MoS leads to fulfilment of the national vision

Resilience

Ability to cope with stress and uncertainty without giving up easily

Enjoyment in Participation

Ability to infuse or participate in an enjoyable working environment, as well as having effective and adaptive interpersonal or relational skills with people from different backgrounds

Work-life Balance

Capacity to balance one’s professional and personal well-being, whether inside or outside AIESEC

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MC Profile

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""*Roles Highlighted in Red are Open for Both Current Members of AIESEC in

Albania and International Applications. !*Those in Orange are only open for members of AIESEC in Albania.!* Those is Grey have been filled!"""""""""""""

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MCP

MCVP TXP MCVP OGX MCVP ICX MCVP BD

MCTM MaC

MCTM FLA

MC Team Structure

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General Description

The MC VP TXP as its role will be in charge of setting the strategic direction for Talent Management as a function and ensures the delivery of its main processes in the national and local level. S/he is also in charge of the managing the national TM team in and the well-being of the human resource management of the MC team.

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Background & Competencies Required

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"Main Responsibilities

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Main Responsibilities Key Activities

TM Strategy and Process Delivery • Continuously asses TM realities and build strategies for growth in talent capacity to meet ELD goals!

• Co-design team experiences with different functions along with customised delivery of needed TM processes!

• Coach and deliver recruitment to high standards!• Member Education and learning plan

development

Management of the national TM Team • Train and Coach LCVP TMs!• National TM strategy alignment!• Ensure sustainable succession pipeline and

transition planning

National team TM Responsibility • Overall HR manager of MC team!• Performance: Tracking and Appraisal

management development for entity

MCVP for Team Experiences

Team Manegment Training and Facilitation Skills

TM Processes myAIESEC.net usage

Performance Tracking and Management

Strategic thinking and Development Skills

Measure of Success

"Expected Outputs

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"Key Learning Points

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Aligned Recruitment Effort (Plan, Execution and Timeline)

Regular departmental meetings

Induction process for the LC National Rewards and Recognitions system

Member learning plan Aligned transition framework

National Education Cycle(s) Strong active membership pool

Strategic Plannings Organisational Development Experience

Needs assessment skills Motivate to perform

Training, Coaching and Facilitation Skills Experience in Change Management

Team Management Skills National overview and synergy in AIESEC

Member efficiency in ELD programs % of leadership selection rate

% of National member retention rate # of TMP/TLP Ra, Ma, Re

% of recruited members retention rate NPS of TXP programs

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""General Description

The Member Committee Vice President for Incoming Exchange is responsible for the overall direction, strategy, and LC delivery of the exchange programs. He/she must be able to drive sustainable growth in exchanges through driving program relevance in the internal and external market. Main activities include sales, accounts management, operations management, LC management, strategy development and quality control. He/she must also ensure a clear pipeline of ICX specialists for the following term.

Background & Competencies Required

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"Main Responsibilities

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MCVP for Incoming Exchange

1 year ICX operations experience

Accounts Management

Supply and Demand Knowledge

Risk and Crisis Management

Networking Quality Control

Team Management, Leadership & Training

Comprehensive knowledge go ICX processes and XPP

Main Responsibilities Key Activities

TN Sales • Create and drive national initiative and strategies!• Maintain CRM for national accounts

Matching and International Relations • Manage global EP supply and local TN demand!• Facilitate national matching strategies!• Create and maintain country partners!• Functional representation for AIESEC Albania

Servicing • Maintain and uphold servicing standards!• Housing management!• Strategic partnerships for servicing

LC Management • Deliver training on processes and leadership skills!• Troubleshooting for issues raised to National Team!• MyAIESEC and systems education!• Financial Issues

Quality Control • EP Management!• XPP management and education!• Case solving and consultancy!• Implementation of TN post-evaluation

Strategy development and management

• Industry research and analysis!• Supply and demand analysis!• Facilitate national matching strategies!• Drive national raising strategies

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Measure of Success

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Expected Outputs

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"Key Learning Points

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Create an ICX Sales kit and Sales portfolio Servicing trackers and evaluation

Learning Materials for members and external Networking and matching activities and evaluation

Reception booklet and Wiki CYP Development

Sales and Negotiation Supply and Demand Management

Coaching and Mentoring Team Manegement

Negotiation and Troubleshooting Intercultural Communication

Strategic Planning Operations Management

# of GIP TN, RA, MA ,RE RA-MA efficiency

TN Satisfaction RA-RE Ratio

NPS of EP Satisfaction No of New CYPs and old CYPs maintained

No. of new raised accounts No. of ICX-related issues resolved

MC Team Manager for Finance Legal Administration "

General Description

The Member Committee Team Manager for Finance and Legal Administration (FLA) is responsible for the overall direction, strategy, and LC delivery of Financial and Legal sustainability. This includes financial management, knowledge management, MC administration, finance and legal education, and legal management.

Background & Competencies Required

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Main Responsibilities

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Main Responsibilities Key Activities

Financial Management • Accounting and Auditing!• LC Finance Integration!• Budgeting and Risk Planning

Knowledge Management • Finance and Legal Reporting, Documents Consolidation!

• Quality Evaluation!• Pricing Re-Evaluation

MC Operational Administration • National Finance Administration!• Financial Coordination!• Cash collection and disbursement

Finance and Legal Education • Financial management!• Educational partner management!• Evaluation and Coaching!• LC preference management

Legal Management • Legislation and compendium updating and guidance!

• Governance structuring, processing and administration!

• National Policy Creation!• Compendium contracts and policy enforcement!• Stakeholder management

Academic Background in: Accounting, Finance and Obligations and Contracts or any equivalence or experience

Partnership Management

1 year TLP experience Risk and Crisis Management

Networking Quality Control

Team Management, Leadership & Training

Communications Skills

"Measure of Success

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"Expected Outputs

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"Key Learning Points

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# of months reserves ROI

amounts of revenue Completion of Legal Registration (entity, trademark etc.)

dispcrepncy of budget projections Return of Assets

efficiency of disbursements and collections Secured pipeline

Team management Legal Administration

Coaching and Mentoring Team Manegement

Intercultural Communications Presentation Skills

Strategic Planning Financial Administration

Financial Model and Pricing Schemes Paper trail (receipts, contracts, request forms, etc.)

Financial Service Plan Updated compendium

Financial statements and reports Budget projections, consolidated MC investment and risk plan

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MC Team Manager for Marketing and Communications "

General Description

The MCTM for Marketing and Communications is responsible for strategically managing AIESEC Albania’s marketing activities. This includes creating and assuring the implementation of marketing programs for each ELD program and various strategic initiatives. This person is also responsible for managing and building the brand of AIESEC Albania through national brand education, market research initiatives, and public relations efforts. Moreover, this person is also the chief driver of the global branding guidelines and direction set by AIESEC International.

The MCTM for Marketing and Communications may also be in charge of coaching certain local committees, depending on the system decided by the MC Team of 13-14.

Background & Competencies Required

"Main Responsibilities

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Excellent oral and written communication skills

Basic market research

Proficient in social media marketing

Understanding of AIESEC brand

at least intermediate marketing communications knowledge

Familiarity wil ELD programs

Basic information management

Creatives management

Main Responsibilities Key Activities

Strategic Marketing Management • Develop an integrated Marketing Plan for AIESEC Albania and the AIESEC ELD programs!

• Supervise Marketing initiative implementation!• Communicate and align AIESEC Albania

integrated brand direction and strategy!• Marketing team formation and management!• Creatives creation or management

Internal Communication • Create long-tern internal communications strategy and implementation of such

Brand Management • Chair of National Brand Committee!• Drive for AIESEC global brand direction in

Albania!• Develop and Implement brand audits and present

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Measure of Success

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Expected Outputs

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Key Learning Points

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# of social media reach (likes, follows) # of campaigns and creatives output

# of youth engaged # of media channels AIESEC in publicised

Marketing success of ELD programs Brand positivity

Website Social media accounts

Long-Term marketing plan of AIESEC Albania and ELD programs

Brand architecture or guidelines for AIESEC Albania and ELD programs

Modules for marketing education Brand audit analysis

Crisis Management Campaign creation and implementation

Social Media Management Strategic marketing management

Networking Strategic brand management

MCVP: !"Start of Term: 1st of July 2014 End of Term: 30th June 2015 Working Hours Per Week: 40 Hours Per Week Official Days Off: "• Weekends are free apart from team days, conferences or

other planning meetings. • MC members have 24 days off during the year except of official holidays.

Conferences are not counted as days off. "Rest Days Post Conferences: "3 Days after Local Conference, 5 Days after international conference "Compensation: "All MCVP receives an equal salary, with no bonus system or performance based remuneration scheme currently in operation but is subject to change and improvement.

MC members receive the salary of 100 EUR every month. The salary is enough to live, assuming you keep control over your monthly expenses. Level of salary might change according to budget implementation.

All MC members are not paying for house rent: accommodation and basic living stuff is provided. Expenditures connected with working travels inside the country, statutory conferences, meetings and team days are covered but is subject to investment strategy and state of the budget.

Expenditures connected with international conferences might be covered according to the investment strategy and state of the budget.

International MCs are also personally responsible for cost inline with acquisition of Visa, Working and Residence Permit as well as travel to Albania.

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MCTM:!"Start of Term: 1st of July 2014 End of Term: 30th June 2015 Working Hours Per Week: 20 Hours Per Week Official Days Off: "• Weekends are free apart from team days, conferences or

other planning meetings. • MC members have 24 days off during the year except of official holidays.

Conferences are not counted as days off. "Rest Days Post Conferences: "3 Days after Local Conference, 5 Days after international conference "Compensation: "All MCTM receives an equal salary provided they are based in Albania, with no bonus system or performance based remuneration scheme currently in operation.MCTMs based in Albania receive the no salary every month (Level of salary might change according to budget implementation); MCTM internationally based receives no monetary compensation.

All MC members are not paying for house rent: accommodation and basic living stuff is provided. Expenditures connected with working travels inside the country, statutory conferences, meetings and team days are covered but is subject to investment strategy and state of the budget.

Expenditures connected with international conferences might be covered according to the investment strategy and state of the budget.

International MCs are also personally responsible for cost inline with acquisition of Visa, Working and Residence Permit as well as travel to Albania.

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GENERAL REQUIREMENTS

Application Package: "1. Questionnaire – it should include 5 general and 5 specific questions (10 questions Total, Maximum of 10 Pages; 1 inch margin on all sides, single spaced, justified; minimum font size: 10, Maximum Font size 12).

2. Your CV – max size 1 page (it must have your contact data, AIESEC and general working experience).

3. 2 Endorsement Letters. For internationals: one from your MC and one from any international entity with contact details of the author. For Albanians: one from AIESEC in Albania MC and one from your local entity with contact details of the author.

4. Video introduction (Details Stated Below)

5. Accomplished Belbin and MBTI Excel Files

6. General Plan of Action - Outlining your proposed plans for the term which include your vision, focus, action steps, key activities etc. (Maximum of 3 pages)

"VIDEO INTRODUCTION

Introduce yourself via video during which you will present you as a person and answer on the question: What would you like to see yourself doing in 5 years from now, and why? How do you see that your term as MC VP of AIESEC in Albania will contribute to achieve this goal?

Those questions need to be answered by video with maximum length of 3 minutes. Several things you need to have in mind for the video are:

 make sure that your verbal communication skills are showcased in the video;

 you need to upload your video in YouTube and put its link in your application;

 any video longer than 3 minutes will not be accepted;

 pay extra attention to the technical quality that video will have;

 make sure you check that the link of the video, that you have placed at the application works, after submitting the application if the link doesn’t work, it is considered as non submitting it at all.

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Application Requirements

""""""General Questions: "1. What is driving you to continue with AIESEC? Why have you decided to run for the MC of AIESEC in Albania (please include both why MC and why in Albania)?

2. Please describe your top three strengths as a team member and three areas to develop. How can the team benefit of your strengths and how will you overcome your weaknesses so that they do not stop the team from achieving higher results?

3. What is the most difficult / challenging experience you have lived through in AIESEC so far? What did you take out of this experience? Rank the three main areas where you had the most experience in your AIESEC XP and mention three top achievements supported by numerical results.

4. What is success for AIESEC in 2015? How can AIESEC in Albania make a positive impact on Albanian society and AIESEC as organisation (locally and nationally)?

5. Analyse the external environment of AIESEC in Albania and then list opportunities and threats by identifying 3 key trends in the country that are shaping the network. How can AIESEC capitalise on the main opportunities or threats?

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Application Questionnaire

Specific Questions: "TXP: "1. What are the 3 main TM Strategies that would directly boost X departments development?

Explain how they should be delivered /implemented. How would you recommend to measure this contribution?

2. Perform a SWOT analysis of the Talent Management Function in EACH of the 2 LCs according to:

• Program Activities; • Organizational Structure and • External Realities

3. Which are the main current focuses in TM in AIESEC Albania? Based on those and on your SWOT analysis, what will be your 3 proposed functional focuses for M in AIESEC Albania next term? Please provide strategies and action steps for each of these.

4. Have you realized that more than 90% of the students we recruit don’t stay? At the best they spend one month and leave. Give the main reasons of this problem and give some advices

(issues) to overcome this! Be clear and constructive/realistic in your answer. 5.What would be the AIESEC culture and behaviour that you’d want in the members of AIESEC Albania? How would you strive to achieve it? Be S.M.A.R.T. in your answer. "

ICX: "1.Analyse the external environment of AIESEC in Albania

and then list opportunities and threats by identifying 3 key trends in the country that are shaping the network. How can AIESEC capitalise on the main opportunities or threats? 2.Create 1 iGCDP project you want to implement in AIESEC in Albania in term 13-14. What is its relevance for Albanian market and society? What are benefits of project in selling for corporate sector and TN takers? 3.3 Define main iGIP sub products which you are going to capitalise on. Describe your strategy among them. Provide the list of min 15 companies that in your opinion are potential TN takers. Why those companies? What kind of benefits you will propose them?

4.Describe 3 main initiatives you want to implement in your term. Explain why exactly those, how they are going to be implemented, what kind of outcome you expect?

5. What is the role of national / local cooperations (partnerships)? Name main national / local cooperation partners you envision in term 13-14. Why those entities? Describe the way of cooperations setting, tracking and implementation you will drive. """"""""""

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MC Life and Role Details

"MCVP!

""FLA: "1. Please write down your 3 main strategies as MCVP F & L that will help AIESEC Albania in its

sustainability. State reasons why these strategies are relevant. Identify and evaluate the difficulties in their implementation.

2. Review the Finance Model and pricing policies. Make all the comments and suggest all the improvements you consider. Each suggestion or comment must be justified.

3. What is your general observation on Albanian Laws? How to capitalize on them in helping AIESEC Albania in being a beneficiary. "

MaC: " 1. One of the most important responsibilities of the MCVP for Marketing and Communications

2013 - 2014 is to be able to come up with a solid marketing program for each of the ELD programs and other strategic initiatives. Thus, it is crucial that the MCTM has substantial understanding of how each program operates. With this said, thoroughly break down all

ELD programs and explain how each works. You may use various frameworks to communicate your answer (e.g. business model canvas, business process map, service blueprint, etc.). The objective is to be able to showcase your holistic understanding of AIESEC's services. ELD Programs: TMP, TLP, iGCDP, oGCDP, iGIP, oGIP

2. The demand for more and better functional experts in Marketing and Communications has been

significantly increasing nationally for the past few years. Give your recommendations as to how AIESEC can satisfy this demand sustainably. How can we have more and better functional experts who are satisfied and productive in the organization?

Areas of Consideration:

• Type of specialisation under the function and which to prioritise• Integration with different talent management processes (recruitment,

performance management, training and development, R&R, etc) • Different MAC needs of LCs • We need MAC leaders also, not just experts• Outsourcing our work versus letting our members handle them

The objective is to prove your capacity to create more Marketing and Communications leaders in the organization.

3. Design an ideal timeline for Marketing Initiatives to support peak preparations of the 4 programs in AIESEC in Albania with corresponding key activities and expected output

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MC Life and Role Details

"MCTM!

Election Procedures "Process Timeline

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DEADLINE IS April 26, 2014 11:59PM (GMT +1) • You can use any design to prepare your application package.

• All documents in the Application package should be in English. The format of all documents – PDF. Each document should be named like this: Name_Surname_Part of package.pdf (Valeriia_Kulko_CV.pdf).

• The whole application package should be sent in one zip file named as following: Name_Surname_MCVP application package.zip (Valeriia_Kulko_MCVP application package.zip).

• Send it to chiang.carl@aiesec.net and valeriia.kulko@aiesec.net by the DDL. Each of candidates will receive conformation e- mail within 12 hours after the DDL if the application package has been received.

"Presentation and Elections Period

• All applicants will receive detailed information about it after application DDL and if their application accepted.

"Please Join the Facebook Group at: tinyurl.com/Albania1415Forum for easier communication with the current national team in Albania and to keep updated

on information about the process ""

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Application Deadline""

April 26

Convocations Elections Day"

"May 2-3

THANK YOU AND WE WISH YOU THE

BEST OF LUCK! "

For any questions please direct them to: chiang.carl@aiesec.net

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