The AIM Enterprise Project Management Office's (EMPO) Bi-Monthly Newsletter is a handcrafted newsletter created for people who "put people at the center of their work." Check out the latest updates pertinent to the AIM EPMO team.
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AIM-ENTERPRISE PROJECT MANGAGEMENT OFFICE NEWSLETTER Issue 1 July 2016 Issue 1 BE PREPARED. BE INFORMED. BE EMPOWERED BI-MONTHLY NEWSLETTER AIM–Enterprise Project Management Office is adopting new project management tools and standard operating procedures. We have created an IT Governance Program that consists of project tailoring, Idea intake assessment process and stage gate quality assurance. Our efforts of continuous improvement also include a process to determine project work types and support level. A phased approach will allow us to effectively implement these changes. Phase One – will consist of the following: Pilot of agile management tool with customized PM processes Pilot of tool and processes used to support the intake of new ideas The Pilot of stage gating tool and review process for quality assurance of project delivery. This initiative will optimize our current processes and also ensure up-to-date best practice are provided to our customers. New tools, resources, and training opportunities are available and more on the way! ABOUT AIM–ENTERPRISE PROJECT MANAGEMENT OFFICE The Enterprise Project Management Office (EPMO) is part of the Department of Atlanta Information Management Services. Our goal is to ensure that project management is applied consistently and effectively across IT and enterprise projects. Our mission is to help AIM increase productivity, reduce cycle time, and ensure delivery of quality IT solutions by providing training, change management resources, quality control, and governance oversight. The EPMO supports effective project management by applying project methodology, project management tools and standards, and project support and training. Project Methodology The EPMO tailors project delivery with process standardization for large, medium and small projects which allow projects to be managed effectively and be delivered on time, on scope, and on budget with right-sized processes and procedures. Project Management Tools and Standards The EPMO provides a library of Project Management templates and tools that will help guide a project manager to success. Project Support and Training The EPMO assists with project management specific training to help bolster one’s knowledge, experience, and skills in project management. What's New in the EPMO! EPMO “We're committed to Delivering Innovative Solutions in Excellence Using Project Management Standards and Best Practices”
BE PREPARED. BE INFORMED. BE EMPOWERED BI-MONTHLY NEWSLETTER
AIM–Enterprise Project Management Office is adopting new project management tools and standard operating procedures. We have created an IT Governance Program that consists of project tailoring, Idea intake assessment process and stage gate quality assurance. Our efforts of continuous improvement also include a process to determine project work types and support level. A phased approach will allow us to effectively implement these changes.
Phase One – will consist of the following:
Pilot of agile management tool with customized PM processes
Pilot of tool and processes used to support the intake of new ideas
The Pilot of stage gating tool and review process for quality assurance of project delivery.
This initiative will optimize our current processes and also ensure up-to-date best practice are provided to our customers.
New tools, resources, and training opportunities are available and more on the way!
ABOUT AIM–ENTERPRISE PROJECT MANAGEMENT OFFICE
The Enterprise Project Management Office (EPMO) is part of the Department of Atlanta Information Management Services. Our goal is to ensure that project management is applied consistently and effectively across IT and enterprise projects. Our mission is to help AIM increase productivity, reduce cycle time, and ensure delivery of quality IT solutions by providing training, change management resources, quality control, and governance oversight.
The EPMO supports effective project management by applying project methodology, project management tools and standards, and project support and training. Project Methodology The EPMO tailors project delivery with process standardization for large, medium and small projects which allow projects to be managed effectively and be delivered on time, on scope, and on budget with right-sized processes and procedures. Project Management Tools and Standards The EPMO provides a library of Project Management templates and tools that will help guide a project manager to success. Project Support and Training The EPMO assists with project management specific training to help bolster one’s knowledge, experience, and skills in project management.
What's New in the EPMO!
By [Article Author]
EPMO
“We're committed to Delivering Innovative Solutions in Excellence Using Project Management Standards and Best Practices”
AIM-EPMO BI-MONTHLY NEWSLETTER | Issue 1 2
The City’s Department of Atlanta
Information Management (AIM)
Enterprise IT Governance Program
has a primary objective of partnering
with stakeholders from across the
city to ensure good stewardship of
the technology investments.
CIO Samir Saini continues to work
with COO Dan Gordon and his top
staff to ensure we methodically
review our technology investments
and projects with our business
partners across multiple Service
Delivery Areas (SDA).
The Enterprise Project Governance Board (EPG) is the executive managing board for all IT investment. Participants include Senior Executives and departmental Commissioners. This board manages risks/issues of top COO/Mayoral technology initiatives. The board is chaired by the COO with AIM DCIO’s and Program Directors as presenters. EPG takes place every 4th Thursday of the month. Our SDA’s are Public Safety and
Justice Services (PSJ), City
Administrative Services (CAS), City
Operations Services (COS), AIM
Centralized Services (ACS), and
Watershed Management Services
(WMS). They serve as a conduit for
improved relationships with the
business and IT as managed by our
Deputy CIO's and Program Directors
for each of the respective SDA.
Each SDA holds a monthly Project
Review Board (PRB) meeting to
review key business projects. The
Commissioners or their designee of
the respective SDA and AIM DCIOs,
serve on each of the project review
boards to make decisions regarding
projects in their portfolio. The PRB’s
give visibility to Enterprise project’s
risk, issues and overall health. It also
informs departments of city-wide IT
solutions and is where approval of
new projects occur. Department
representatives are encouraged to
attend.
PRB meetings occur on the 3rd
Thursday of the month.
There is also an Architecture Review
Board (ARB) which serves as an IT
governance function to assure the
technical design, build, or purchase of
IT solutions is aligned with City of
Atlanta’s Enterprise Architecture or
Technology “Blueprint.” The board
is chaired by AIM’s Chief Technology
Officer, Jason Watkins and includes
the IT Steering Committee Chairs
from the organization’s 6 primary IT
steering committees.
ARB meetings are held on the 2nd and
4th Tuesdays of each month. With our
continued maturity, the meeting
cadence may change soon. Dates will
be provided by our Enterprise Project
Management Office and it’s DCIO
Errin Baugh.
All AIM employees are members of Technology Association of Georgia
You can expand your Network in
Georgia's Largest Technology Community
Enhance your Personal and
Professional Development by Attending Upcoming Events
JIRA is a web-based project management tool that will allow an agile approach to
successfully complete projects. Currently, the EPMO is piloting this tool with various project teams. JIRA is coming to give our
business a lean approach to project delivery.
With FLAGPOLE, customers can now easily submit project idea requests, track the
project readiness scoring, strategic alignment, and track approval status in one web-based location. FLAGPOLE users will have more visibility into the full portfolio of
all project ideas and review up to the moment status of their submittals.
Quality Control = Best Results! STAGETRAK
is a customized business process workflow engine that will allow the EPMO to specify
deliverables from project teams. The deliverables are based on standard project
documents as well as a unique set of analysis questions that ensure standardized delivery
based on established best practices.
So, what does it mean for you? With JIRA, that means having access to a
tool that will support projects that may not fit the waterfall methodology. It also means
having easy-visibility to real-time information.
For you, FLAGPOLE & STAGETRAK will
improve communication and coordination within the organization. It will also decrease project failures and increase project success
rates!
What’s next? We’ll get you trained and ready for the
changes, also keep you informed along the way.
We need your support to be successful!
WATCH FOR MORE DETAILS COMING SOON!
“The Renew Atlanta Program
was implemented to address the City of Atlanta’s backlog of
infrastructure repairs, improvements, and upgrades to its transportation and municipal
facilities. When this initiative began, the AIM project team
immediately provided technological support and engagement that has been
nothing short of outstanding. As the City of Atlanta embarks on smart city goals and infrastructure
repairs I am elated to work with this group!”
Reginald Baldwin
AIM Partial Suite Renovation Flatiron Building Women’s Entrepreneurship Initiative
Diane Badger
Expansion of Video Integration Zone 1234 & 6 Westside TAD Video Storage POC
Cynthia McCall
Sympro Upgrade
Hazel Nevils
Uploading of Large Meter Data into Hansen
Adi Powers
Windows 2003 Core Infrastructure Server 72 Marietta Data Center HVAC Upgrade
Manage Engine
Isaac Vines, PMP Business Systems Analyst, Sr.
Renew Atlanta
Customer Satisfaction Corner Where We Meet Strategic Goals of Excellence
RECENT PROJECT CLOSE-OUTS! GREAT JOB TEAM!
AIM-EPMO BI-MONTHLY NEWSLETTER | Issue 1 4
Be the Glue!
I remember my first meeting with CIO Saini probably 60 days into his start with DIT (before AIM rebranding). We were scheduled to meet for 15 minutes in his office to discuss the recent resignation of the former EPMO Director. He welcomed me in and began sharing his immediate need for the EPMO and he asked me a question that I will never forget “Can You Be the Glue?” He then followed up with a statement “I need you to be the glue.” My immediate response was “Yes, I can.”
As I embarked upon this new opportunity to lead at another level, my mind began to think about my past successes and failures. “What would I do differently and how could I make the greatest impact?” These are the questions I posed to myself. Although CIO Saini’s initial request was temporary/trial-like in his ask, I knew that in order to prove my value and to assure him that I could be the glue, I had to be the glue that really STICKS!
Glue (by design) is an adhesive that stabilizes, bonds, strengthens, repairs, stains and sometimes absolves. We usually look for glue when we want to build and construct when we need to hold things together that are coming apart or perhaps some things that just need a little TLC.
Eighteen months later as I look back at the beginning of this journey, I am pleased with the goals that have been accomplished and confident that my work is not finished. We are further along than we were in November 2014. We are made to STICK!
How do we achieve the glue effect in our daily lives?
Stick-to-itiveness (Yes, I made this up)-
No Quitting!! The ability to stay the course to stand during adversity and change;
Trust-trust the process if you built it,
trust it; if you did not build it and it works, trust it;
Inspire and Influence-use your influence
to inspire others to do great work; look for inspiration in every daily encounter- if you search for it, you will find it.
Courage-take courage and care in your
daily tasks. It takes courage to accept more responsibility, to be vulnerable as a leader, to challenge the process, to break a rule, to make hard decisions, to tell the truth, but we must take Courage;
Kindness-show kindness to others; your
respect, kindness and appreciation for others will take you further than your credentials can support you.
Share-share your knowledge,
experiences, and resources to make your team the best that it can be. Don't take it with you, leave a deposit!
I challenge you to BE THE GLUE that really STICKS!
EPMO TRAINING HIGHLIGHTS
Crystal Wilborn, PMP
Crystal Wilborn, pictured above with Roger Campbell, AIM Performance & Metrics Manager conducted a 5-day PMP boot camp for AIM. Crystal taught Project Management courses at Kennesaw State College in partnership with the Edge Connection under Wiser Generations International, (WGI). She is a veteran of the United States Army and launched her woman-owned minority business in 2007. In 2009, she launched into corporate training of PMP® Exam Prep and Franklin Covey Courses. Currently, WGI has a 98% first-time pass rate with her PMP® Exam Prep students.
PMP BOOT CAMP
Various AIM project managers attending a
Project Management Professional Boot Camp instructed by Crystal Wilborn.
DCIO Mason Jar Message by Errin Baugh, Deputy CIO
AIM–EPMO Contact:
If you have suggestions or questions, please contact us at
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