Anglican Parish of

Northern Albury

Debutante Balls

INFORMATION KIT

Your complete guide to ensure the success of your very special evening.

Contents Introduction .....................................................................................................................................................

Essential Details ........................................................................................................................................... Dates and Location .................................................................................................................................... Training ......................................................................................................................................................... Rehearsal ...................................................................................................................................................... Registration ..................................................................................................................................................

General Information .................................................................................................................................. Ball Attire ...................................................................................................................................................... Dance Training ............................................................................................................................................ Formal Proceedings .................................................................................................................................. Guest Tickets ............................................................................................................................................... Meals and Drinks ....................................................................................................................................... Payments ....................................................................................................................................................... Photographs ............................................................................................................................................... Profiles ......................................................................................................................................................... Security ........................................................................................................................................................ Special Duties ............................................................................................................................................ Tables............................................................................................................................................................ Table Decorations .................................................................................................................................... Table Decorations – Dos and Don ts .................................................................................................

Important Dates for Your Diary .........................................................................................................

Appendix ........................................................................................................................................................

Registration Form .................................................................................................................................

Debutante and Partner Profiles ....................................................................................................

Guest Invitation List.............................................................................................................................

Confirmation of Guest Numbers ....................................................................................................

Introduction The Anglican Parish of Northern Albury is pleased to be hosting their annual debutante balls for on Friday nd and Saturday rd September. A debutante ball has traditionally been held to introduce young women into society. Debutante is actually a French word meaning female beginner . The significance of the debutante ball however has changed over the years and today represents a transition towards adulthood. The ball provides debutantes, their partners, family and friends the opportunity to celebrate this transition. Participation in the ball requires debutantes and partners to be highly organised, having to attend regular dance training sessions, organise their formal attire, arrange for the attendance of guests and to ultimately present themselves with dignity to our Guest of Honour in the presence of family and friends. Many volunteers are involved with the organisation of the balls. They work tirelessly to ensure the success of your very special event and hope that it will be a night that you will never forget with many happy memories. We are delighted that you have chosen to make your debut with the Anglican Parish of Northern Albury and thank you for your participation. The balls are a major fund-raising event for the parish.

Essential Details Dates and Location

Ball : Friday nd September Generally designated for Trinity College students along with other community members and also Albury High School students, depending on numbers. Ball : Saturday rd September Generally designated for Albury High School students along with other community members. Trinity College students may also participate on this evening if the date is more appropriate for them. Both balls are held at the Albury Entertainment Centre, Swift Street, Albury.

Training Training sessions are held every Sunday and these commence on Sunday th July. There are training sessions, all held in the Albury High School hall. Ball : Training runs from . – . pm

Ball : Training runs from . – . pm

Schedule of Training Dates th July th August st July st August

th August th August

Rehearsal One rehearsal session is held at the Albury Entertainment Centre prior to the ball. Date: Thursday st September

Time:

. – . pm – Ball

. – . pm – Ball

Registration To participate in the ball you will need to complete: • a registration form,

• a debutante and partner profile,

• and pay a registration fee. Payment of this fee will secure your place. Registration forms must be submitted by th June . Please return: Via email: aponadebball@gmail.com or Post to: Anglican Parish of Northern Albury

PO Box , LAVINGTON NSW Payment can be made by cheque or EFT preferred . Details for Electronic Funds Transfer Account Name: Anglican Parish of Northern Albury BSB: - Account Number: Reference: Debutante and/or Partner Name When making payments by EFT please send an email to aponadebball@gmail.com advising:

amount of payment

name for whom payment is being made

confirmation that it is for registration Payment by cheque: Please make cheques payable to: 'Anglican Parish of Northern Albury' If you can only pay by cash, please note this on your registration form and pay on the first night of training th July .

General Information Ball Attire Debutantes: • Long white dress

• High heeled shoes in either white, ivory or silver – suitable for dancing

• Long white gloves approximately elbow length

Please ensure that your dress has sufficient clearance from the floor for ease of dancing and walking etc. Dresses with straps or sleeves are preferred for comfort and ease of dancing , but are not compulsory. Please wear your shoes to practice.

Partners:

• Formal suit hired from Ferrari Formal Wear & Bridal • Located at Shop / Dean Street, Albury ph:

• Cost of hire is approximately $

• Hire of the suit includes shirt, tie, shoes and white gloves

• PLEASE SUPPLY YOUR OWN BLACK SOCKS

• Suits must be measured by no later than Wednesday rd August

• Please return suits to Ferrari after the ball by no later than Wednesday th September. Partners, please wear neat dress shoes/school shoes to practice

Colour Theme Our colour theme this year is Pink and Silver. The stage will be decorated by a church committee. We invite you to decorate your own tables. Wrist corsages will be provided for each debutante. Button holes will be provided for each partner. These will be available when you arrive for your photos.

Dance Training Dance training is conducted by Bronwyn Robertson from the Albury-Wodonga Dance Centre. Bronwyn is assisted by Eathan Gardiner. Couples will learn formal dances, the Charmaine and the Gypsy Tap. There will also be informal dances. We request that you wear appropriate footwear for each training session. NO THONGS, SLIP ONS or SNEEKERS ETC. Debutantes, please purchase your shoes as soon as possible and wear them to training. Until you have your actual shoes, wear other shoes that may be similar. Partners, please wear neat dress shoes/school shoes for each practice. Please note: To ensure that you enjoy your training and are well-prepared for the ball, please be respectful to our trainers and pay close attention. This will make it easier for the trainers to transform you effortlessly into seasoned dancers. Next step..........Dancing with the Stars! Formal Proceedings

• On the evening of the ball guests are requested to be seated by pm. • Following the introduction of the official party debutantes and their partners are formally presented to the Bishop of the Anglican Diocese of Wangaratta. During the presentation a short profile of both the Debutante and their Partner is read out by the MC. These profiles

must be prepared and returned with your registration form.

• After the conclusion of the presentations the two formal dances are completed. Dinner will then be served

• After dinner the Debutantes and Partners return to the dance floor for the cutting of the cake, speeches and presentation of gifts. • The informal dances will take place after the formal proceedings and will be followed by dessert.

Guest Tickets

Ticket Type Price Adults $ . Children under $ . Children and under $ . Viewing Tickets* $ .

• The cost of the ticket includes entry, entertainment, a course meal, tea and coffee. • Guests are requested to arrive from . pm and be seated by . pm. The presentation of debutantes and their partners will commence shortly afterwards. • Entertainment concludes at . pm. • Tables seat or guests remember to include the debutante and partner in these numbers . • A limited number of viewing tickets* are available for those people who are unable to attend the whole evening suitable for young children, older guests etc . No food is provided

• Guests with viewing tickets assemble in the foyer by . pm and will be escorted to the viewing area in front of the bar at pm. At the conclusion of the presentation and formal dances they will be escorted out of the hall. Please note that seats are not provided for those with viewing tickets.

• Guest numbers must be confirmed by Sunday st August. • Tickets are issued at the last training session on Sunday th August. • Tickets can only be issued if payments have been received by the APONA ball committee. • When inviting guests please complete the following forms you will find them in the appendix .

Meals and Drinks A two course meal is provided. Drinks are available for purchase at the bar – beer, wine and soft drinks. The bar will be open from . , with service closing during the formal presentation. Sandwiches and water are provided for Debutantes and Partner whilst they are waiting in the photography area. Special Dietary Requirements The Albury Entertainment Centre is able to cater for special dietary requirements.

Forms to be completed for tickets

Guest Invitation List This provides you with a record of your guest numbers, payments and special dietary requirements. Retain for your records

Complete this form when inviting your guests. Records which guests will be attending and if they have special dietary requirements. Records if payment has been received from your guest and when you have paid this to APONA

Confirmation of Guest Numbers This form is used to confirm final numbers, payments and special dietary requirements to the APONA ball committee. This form must be returned to

APONA by NO LATER THAN SUNDAY st August

Use this form to provide final ticket numbers for adults, children, viewing etc. The numbers are for the combined guests of both the debutante and the partner. One form per couple please.

It is your responsibility to check if your guests require special meals. You will need to note any special requirements along with the guest's name on your 'Confirmation of Guest Numbers' form. Examples include: • Vegetarian

• Shellfish allergy

• Nut allergy

• Gluten Free

• Egg allergy etc, etc.......... Please note that catering cannot be changed on the evening and will be set once you have handed in your 'Confirmation of Guest Numbers' form by st August. Payments Registration Fees

• Payments for registration fees can be paid by cheque or EFT preferred .

• See below for EFT details. • Registration fees must be received along with your registration form and debutante and partner profiles by no later than th June .

• If you are only able to pay by cash, please note this on your registration form and ensure payment is made at the first training session on th July.

Guest Tickets

• Payments for guest tickets can be paid by cash, cheque of EFT preferred . • Please make cheques payable to: 'Anglican Parish of Northern Albury' • You can start inviting your guests and collecting the ticket money when training starts. You are able to pay for the tickets as the money is collected on a weekly basis.

• Following our nd training session we will provide you with payment slips to use when making payments by cash or cheque. When you arrive at training simply hand the payment slip with the cash/cheques to our treasurer or ball co-ordinator. Receipts will be provided to you at the end of training.

Guest tickets must be confirmed and paid for by August st

Details for Electronic Funds Transfer Account Name: Anglican Parish of Northern Albury BSB: - Account Number: Reference: Debutante and/or Partner Name Important Note: Each time you make a payment via EFT please email apo ade all@g ail. o confirming the following:

• Amount paid

• Debutante and Partner's name that it relates to

• If it is for registration fee or guest tickets

• For guest tickets, the number and type of tickets paid for: Example: x Adult tickets = $ x child under = $ x viewing ticket = $ Total paid = $

Photographs The parish engage the services of a professional photographer for both formal photographs as well as photos of the presentation and dances. Our photographer is Rob Lacey Photography. Rob Lacey Photography offer various packages. Please note that arrangements for purchase of photos are between yourselves and Rob Lacey Photography and does not involve the parish. Each debutante and partner is required to pay a deposit of $ if they wish to proceed with the formal photographs. Deposits are collected by Jude or Rob at the last training session and also at the rehearsal evening from . – . pm . Each couple will be allocated a time for their formal photography session names drawn from a hat . Photos are taken upstairs at the Albury Entertainment Centre. Please note that photography sessions can start as early as pm depending on the number of debutantes and partners involved. Couples with earlier session times up until . pm are permitted to leave the venue after their photos but must return NO LATER THAN

. PM.

Please note that you and your parents are responsible for you if you leave the venue after your photos have been taken and before you return.

IMPORTANT NOTE: If you have consumed any alcohol prior to the presentation you will be unable to participate in the evening and will be asked to leave. Security will be doing regular checks. A group photo will be taken at approximately . pm, just prior to the presentation. Note: The photographer requests that you do not use your phones in the photography area. The signals are disruptive to the flash mechanism and can ruin photos! Sandwiches and water are available for Debutantes and their partners while they are waiting in the photography area.

Please note that personal items cannot be secured in the photography area during the formal presentation. Please arrange for personal items to be handed to family or friends before the start of the ball. For those of you with earlier photo sessions who choose to leave the venue you may wish to go to other locations for informal photographs. Locations such as the Railway Station, the Gardens or River are popular. Please note that if it has been raining at any time during the week prior to the ball, the ground could be very wet/muddy. Don't ruin your shoes, dress or suit. Head for somewhere you know will be dry! Guests are welcome to take photos of your presentation etc. Family portraits are available upstairs in the photography area after the formal presentation.

Profiles As each Debutante and her partner is presented our MC will read out a short profile. These profiles must be completed and returned with your registration form. The profile is to provide a short insight into your lives and we request that you provide sensible information! Profiles should include: • Where you go to school or where you work and how old you are. • Pastimes/hobbies/sports

• Aspirations for the future. As an example: Mary Smith Mary is years old and is in Year at Albury High School. Mary likes studying maths and science. On the weekends she enjoys shopping and playing with her pug. Mary hopes to go to Melbourne University to study Zoology. Please note: The ball is a formal, elegant affair and the eyes of the community will be upon you. Please provide a sensible profile that shows the audience who you are. If necessary our MC will edit your profile to ensure it is appropriate.

Security Security guards are engaged to check guest tickets, monitor guest behaviour and enforce rules in relation to the service of alcohol. Young people over the age of who wish to purchase alcohol will have their identification checked by security and will be issued with wrist bands. Under-age drinking is not condoned and rules in relation to service of alcohol is strictly enforced by the AEC. Under-age drinkers will be removed from the venue. Anyone caught purchasing drinks for people under-age will also be removed. Please note that whilst you will have access to the hall from pm to decorate tables and also after your photographs , the hall is cleared and locked at pm. Security then do a sweep of the hall checking for alcohol and other food. This is a requirement of the Albury Entertainment Centre.

Special Duties Debutantes and their partners are invited to volunteer for some special duties on the evening. These include: • Thank you speech presented by a Debutante representative and their partner a helpful guideline will be provided . • A Debutante and their partner to announce the presentation of gifts a guide will be provided . • A number of Debutantes and their partners to present various gifts

• A Debutante representative and their partner to cut the Debutante cake. If you wish to volunteer for one of these duties please indicate this on the registration form. Each duty will be allocated by drawing of names from a hat.

Tables Tables seat or . When working out numbers please include the debutante and partner. For example, a table of will seat guests, the debutante and her partner. When inviting guests you do not have to restrict yourselves to these numbers. For example, if you only invite guests giving a total of on your table , you will be able to share a table with a friend who has invited more than guests and their overflow can go onto your table. Alternatively, if you have guests, you can have a table of , with your overflow going on to another table. To simplify the allocation of tables however, it is preferred if you have either a full table of or . Table Decorations You are invited to decorate your own tables. Tables are rectangular. Tables of are made up of trestles. Tables of are made up of trestles. Each trestle is . m long and . m wide. Tables are dressed by the AEC with white table cloths, white napkins, cutlery, plates and glasses. You are able to access the hall from pm on the day of the ball to decorate your table. If you have an earlier photograph session you can also decorate/check on your table after your photos. Note: The hall is cleared and locked by security from pm.

Table Decorations – Dos and Don ts Please note when decorating tables: • DO NOT bring in any food however, you can scatter lollies, chocolates etc on the table. • DO NOT use any glitter or glitter type products. This involves an extra cleaning fee which we will have to charge back to you. • DO NOT bring in any alcohol. A bar service is provided. • You are able to use candles however ALL CANDLES MUST BE

ENCLOSED, ie in a vase etc. Some ideas for decorations include potted flowers, vases of flowers, enclosed candles, table runners, balloons, tinsel etc.

Important Dates for Your Diary

Registration forms AND Debutante and Partner profiles to be returned Registration fees

Friday th June

Training Sunday evenings at Albury High School Hall Ball : 5. 5 – . pm

Ball : . – . 5 pm

July July

August August August August

Partners to be fitted for their suits at Ferrari Formal Wear

By Wednesday rd August

Confirmation of Guest Numbers AND Final payment for guest tickets

No later than Sunday st August

Guest Tickets Issued

Sunday th August

Payment of $ deposit for photographs

Sunday th August at training OR Thursday st September at rehearsal

Rehearsal at the Albury Entertainment Centre Ball : . – . pm Ball : . – . pm

Thursday st September

Ball Ball

Friday nd September Saturday rd September

Partners suits to be returned to Ferrari Formal Wear

No later than Wednesday th September

Appendix

Anglican Parish of Northern Albury

Registration Form

To be returned by Friday th June Email to aponadebball@gmail.com Or Post to: PO Box , LAVINGTON NSW

Debutante

Name: Email: Phone:

Partner

Name: Email: Phone:

Debutante’s parent contact details

Name: Email: Phone:

Date of Ball

Registration Fees paid for BOTH Debutante & Partner

☐Paid by EFT confirmation email sent

☐Paid by Cheque

☐Paid by Cash

☐Only able to pay by cash at first training session on July th

We would like to volunteer for:

☐Speech

☐Presentation of Gifts

☐Cutting of Cake

Tick one or more

Debutante & Partner Profiles

☐Profile form completed and attached

Debutante and Partner Profiles

Debutante

Name

Age School & Year / Occupation

Hobbies / Pastimes

Future Aspirations

Partner

Name

Age

School & Year / Occupation

Hobbies / Pastimes

Future Aspirations

Note: The profiles should be short and simple. They will be edited if

required to ensure they are appropriate.

APONA Debutante Ball

Guest Invitation List

Guests arrive from 6.30 pm, seated by 7.00 pm

Formal attire

Entertainment finishes at 11.45 pm

Adults

Name Paid $80

Special Dietary Needs

Date paid to APONA

Children (Under 12)

Name Paid $40 Special Dietary Needs

Date paid to APONA

Children (3 & under)

Name Paid $20 Special Dietary Needs

Date paid to APONA

Viewing Tickets

Name Paid $10 Special Dietary Needs

Date paid to APONA

Summary

Tickets Number Total Amount

Cash paid to APONA

EFT to APONA

Adults @ $80each $ $ $

Children under 12 @ $40 each $ $

Children 3 & under

@ $20 each $ $ $

Viewing tickets @ $10 each $ $ $

Total Guests $ $ $

Retain this summary for your own records

APONA Debutante Ball

Confirmation of Guest Numbers

To be emailed to aponadebball@gmail.com or

handed in at training by Sunday 21st August

Debutante and Partner Combined Totals

Debutante Name:

Partner Name:

Date of Ball:

Summary of combined guest numbers

Tickets Number EFT to

APONA

Cash/chq

paid to

APONA

Total Amount

Paid

Adults @ $80 each $ $ $

Children under

12

@ $40 each $ $ $

Children 3 and

under

@ $20 each $ $ $

Viewing

Tickets

@ $10 each $ $ $

Total Guests

for both Deb

and Partner

$ $ $

Special Dietary Requirements

Name Adult or Child Special dietary requirements