IG/REV.A 01/2017
i
UNIVERSITI MALAYSIA PERLIS
INTRA GUIDELINE
IG/REV.A 01/2017
ii
[Type a quote from the document or the summary of an interesting point. You can position the text box
anywhere in the document. Use the Text Box Tools tab to change the formatting of the pull quote text
box.]
ACKNOWLEDGEMENT
We would like to acknowledge the contributions by the Deans of all the School of Engineering and
also those involved directly or indirectly in producing this Industrial Training (InTra) Guide. This
publication of this guide would never been possible without their inputs and comments. The InTra
Programme is one of the main components in the academic learning curriculum of Universiti
Malaysia Perlis (UniMAP) and it has always been a mission of the Centre of Industrial and
Governmental Collaboration, UniMAP to produce this guide which will enable students and staff to
be well informed about the procedures and activities carried out throughout the InTra programme.
This document is prepared by UniMAPs InTra Coordinator :
Prof. Madya Dr. Yufridin B. Wahab
Prof. Madya. Dr. Mohd Rozailan Bin Mamat @
Ibrahim
Prof. Madya Dr. Mukhzeer Bin Mohamad
Shahimin
Mej. Prof. Madya Dr. Vithyacharan A/L
Retnasamy
Dr. Norsuria Binti Mahmed
En. Muhamad Izmer b. Yusof
En. Mohd Asyraf b. Che Doi
Dr. Mohd Sofian Bin Mohammad Rosbi
En. Mohd Rosli b. Abd Ghani
En. Ahmad Mukhlis Bin Abdul Rahman
Pn. Siti Nur Idayu Binti Alias
En. Kamarudin b. Mat Arsad
En. Mohd Shahfi b Ismail
Dr. Neoh Siew Chin
En Mazlee b.Mazalan
Pn Noraini bt. Othman
Pn Safizan bt. Shaari
Pn Siti Zarina bt Md Naziri
Pn. Norhayati bt. Sabani
Cik Bibi Nadia bt. Taib
En. Mohamad Fahrurrazi b. Tompang
En. Lee Boon Beng
En. Hirun Azaman Bin Ismail
Cik Khalilah Binti Mohamad Yusuff
Pn. Noor Shazliana Aizee Bt Abidin
En. Abdul Halim b. Ismail
En. Anas b. Abdul Rahman
Pn Norazian bt Abdul Razak
En. Hassrizal b. Hassan Basri
En. Muhamad Khairul b. Ali Hassan
En. Mohamad Hanif b. Abd Hamid
Pn. Sakinah bt. Zakaria
Pn. Nooraizedfiza Zainon
Pn. Norashiken bt. Othman
En. Hasnulhadi b. Mohammad Jaafar
IG/REV.A 01/2017
iii
En. Leong Kean Wei
En. Mohd Azaman b. Md Deros
Pn. Sara Yasina Bt Yusuf
En. Mohd Zulham Affandi b. Mohd Zahid
En. Muhammad Shakir bin Laili
En. Norjasmi b Abdul Rahman
En. Nasrul Helmei b Halim
Pn. Nur Adyani bt Mohd Affendi
En. Muhd Hafizi b. Idris
Dr. Yeoh Cheow Keat
Dr. Teh Pei Leng
Pn. Siti Hawa bt Mohamed Salleh
Pn. Yusrina bt Mat Daud
En. Mohd Tajuddin b. Mohd Idris
Cik Hasneeza Liza bt. Zakaria
En. Zahari b. Awang Ahmad
Pn. Hasnah bt.Ahmad
Cik. Syahida bt. Kamil
En. Mohd Juraij b. Abdul Rani
En. Raziff b. Jamaluddin
Pn. Tengku Suriani bt. Tengku Yaakub
Dr. Shaifudin Bin Abdul Hamid
Dr. Mohd Sazli Bin Saad
En. Steven A/L Taniselass
Dr. Ruzelita Binti Ngadiran
Dr. Shaiful Rizam Bin Shamsudin
Pn. Mazwim Bin Mazlan
Cik. Nurul Ashikin Binti Abdul Halim
Pn. Noor Azira Binti Mohd Noor
Dr. Mohd Hafizuddin Bin Mat
Dr. Rosemizi B. Abd Rahim
En. Ahmad Mukhlis Bin Abdul Rahman
Pn. Nur Azila Binti Azahari
Pn. Nurul Afifah Bin Shuib
Dr. Siti Kartini Enche Bin Ab Rahim
Pn. Norawanis Binti Abdul Razak
En. Mohamad Rizal Bin Abdul Rejab
With special thanks to all who have contributed directly and in directly to the production of this
guide booklet
IG/REV.A 01/2017
iii
ABSTRACT
Industrial training (InTra) is one of the main components of the academic learning curriculum
of Universiti Malaysia Perlis (UniMAP). The purpose of this Industrial Training Guide is to serve as a
source of reference and a guide to students who are about to embark on their industrial training.
Students are expected to fully utilize the guidelines given to handle situations and problems that may
arise during the course of their training.
1) Revision 4: Jun 2013 - Endorsed by Jawatankuasa Pengurusan Akademik (JPA) : 2 Ogos 2013 2) Revision A : Januari 2017
IG/REV.A 01/2017
iv
TABLE OF CONTENTS
Page
ACKNOWLEDGMENT
ABSTRACT
TABLE OF CONTENTS
CHAPTER 1 INTRODUCTION
1.1 Introduction
1.2 Industrial Training Outcomes
1.3 Definitions
1.4 Training Components
1.5 Roles and Responsibilities
CHAPTER 2 INDUSTRIAL TRAINING PREPARATION
2.1 Registration
2.2 InTra Application Briefing
2.3 InTra Placement Application Procedure
2.4 InTra Placement
2.5 InTra Leadership Workshop (Bengkel Kepimpinan InTra)
CHAPTER 3 GUIDELINES DURING INDUSTRIAL TRAINING
3.1 Reporting on Duty at the Host Company
3.2 Documents and Submissions
3.3 Change of Address
3.4 Industrial Training Duration
3.5 Change of Training Venue
3.6 Log Book
3.7 Attendance
3.8 Leaves of Absence
3.9 Insurance
3.10 Organizational Secrecy and Non-Disclosure
3.11 Termination and Dismissal
3.12 InTra Report
3.13 Training Completion
3.14 Performance Evaluation Forms
ii
iii
iv
1
1
2
2
3
6
6
6
8
8
9
9
9
9
10
10
10
10
11
11
11
11
12
IG/REV.A 01/2017
v
CHAPTER 4 INDUSTRIAL TRAINING EVALUATION Page
4.1 Confirmation of Training Completion
4.2 InTra Prerequisites
4.3 Assessment during Training
4.4 Industrial Training Grades
4.5 Industrial Training Results
CHAPTER 5 INDUSTRIAL TRAINING RULES AND REGULATIONS
5.1 Discipline and Conduct
5.2 Pre-InTra Rules and Regulations
5.3 Rules and Regulation during InTra
5.4 Post-InTra Rules and Regulation
5.5 Disciplinary Actions
5.6 Appeals
CHAPTER 6 GUIDELINES FOR INDUSTRIAL TRAINING REPORT WRITING
6.1 Introduction
6.2 Purpose
6.3 InTra Report
6.3.1 General Guidelines
6.3.2 Binding
6.3.3 Cover Page
6.3.4 Language
6.3.5 Submission
6.3.6 Length of Report
6.3.7 Typing Format and Spacing
6.3.8 Margins
6.3.9 Pagination
6.3.10 Sub-divisions
6.3.11 Tables and Figures
13
13
14
14
14
18
18
18
18
18
19
19
19
19
19
20
20
20
20
15
15
15
16
16
17
17
IG/REV.A 01/2017
vi
6.4 Layout of Contents
6.4.1 Preliminaries
6.4.1.1 Title Page
6.4.1.2 Host Company Verification Statement
6.4.1.3 Acknowledgement
6.4.1.4 Abstract
6.4.1.5 Table of Contents
6.4.2 Main Body (Text)
6.4.2.1 Introduction
6.4.2.2 Industrial Training Projects and Main Activities
6.4.2.3 Discussion and Recommendation
6.4.2.4 Conclusion
6.4.3 References
6.4.4 Appendices
CHAPTER 7 GUIDELINE FOR INDUSTRIAL TRAINING LOG BOOK WRITING
7.1 Introduction
7.2 Items to be reported in the Log Book
7.2.1 Work/Duties that are carried out by the student
7.2.2 Work/Duties that are observed
7.2.3 Work/Duties that are heard
7.3 Example of Log Book Writing
CHAPTER 8 CONCLUSION
8.1 Conclusion
24
24
24
24
25
25
26
21
21
21
21
21
21
22
22
22
22
23
23
23
23
IG/REV.A 01/2017
vii
APPENDICES Page
Appendix A (i) Flowchart for InTra Application Procedure
Appendix A (ii) Sample of Resume
Appendix A (iii) Application Letter for InTra
Appendix A (iv) InTra Information Sheet
Appendix A (v) InTra01 (Acknowledgement of Acceptance Industrial Training Application
Result )
Appendix B (i) Sample of Host Company Offer Letter
Appendix B (ii) Sample of Placement Letter to Host Company
Appendix B (iii) Sample of Withdrawal Letter to Host Company
Appendix B (iv) Sample of Replacement to Host Company
Appendix C (a) Diploma Form
Appendix C (i-a) InTra 02 Form (Host Company Evaluation Form)
Appendix C (ii-a) InTra03 Form (InTra Monitoring Evaluation Form)
Appendix C (iii-a) InTra04 Form (Oral Presentation Form)
Appendix C (iv-a) InTra05 Form (Report & Logbook Form)
Appendix C (v-a) InTra06 Form (Overall Evaluation Form)
Appendix C (b) Degree Form
Appendix C (i-b) InTra 03 Form (Host Company Evaluation Form)
Appendix C (ii-b) InTra 04 Form (InTra Monitoring Evaluation Form)
Appendix C (iii-b) InTra 05 Form (Industrial Training Evaluation Form)
Appendix C (iv-b) InTra 06 Form (Overall Evaluation Form)
Appendix C (i-b.i) InTra FTK 03 Form (Host Company Evaluation Form)
Appendix C (ii-b.i(A)) InTra FTK 04(A) Form (InTra Monitoring Evaluation Form)
Appendix C (ii-b.i(B)) InTra FTK 04 (B) Form (InTra Monitoring Evaluation Form)
Appendix C (iii-b.i) InTra FTK 05 Form (Industrial Training Evaluation Form)
Appendix C (iv-b.i) InTra FTK 06 Form (Overall Evaluation Form)
Appendix C (v) Confirmation Form of InTra Completion
Appendix D (a) Rubrics Diploma Form
Appendix D (i-a) Rubric InTra 03 Form (InTra Monitoring Evaluation Form)
Appendix D (ii-a) Rubric InTra 04 Form (Oral Presentation Form)
Appendix D (iii-a) Rubric InTra 05 Form (Report & Logbook Form)
Appendix D (b) Rubrics Degree Form
Appendix D (i-b) Rubric InTra 04 Form
Appendix D(ii-b) Rubric InTra 05 Form
27
28
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
61
62
63
64
65
69
IG/REV.A 01/2017
viii
Appendix D (i-b.i) Rubric InTra FTK 03 Form
Appendix D(ii-b.i) Rubric InTra FTK 04(A) Form
Appendix D(ii-b.i) Rubric InTra FTK 04(B) Form
Appendix D(iii-b.i) Rubric InTra FTK 05 Form
Appendix E (i) Host Company Satisfaction Survey OMR Form
Appendix E (ii) Student Industrial Training Satisfaction Survey OMR
Appendix F (i) Cover Page Format
Appendix F (ii) Text Report Format
Appendix F (iii) Title Page Format
Appendix F (iv) Abstract Format
Appendix F (v) Tables of Contents Format
Appendix F (vi) Reference System Number System
Appendix G InTra Log Book Format
65
69
70
72
76
77
78
79
80
81
82
84
88
1
CHAPTER 1
INTRODUCTION
1.1 Introduction
Industrial training (InTra) is one of the major courses in the academic curriculum outlined by
Universiti Malaysia Perlis (UniMAP). Students are required to pass Industrial Training to be eligible
for graduation and to be conferred the Bachelor Degree and Diploma in UniMAP. Students will be
placed in a specific organization to enable them to be exposed to the real working environment.
The purpose of this Industrial Training Management Guideline for Bachelor Degree and
Diploma is to serve as a source of reference and guide for students who are about to embark on their
Industrial Training program. Students are expected to fully utilize this guideline to handle situations
and problems that may arise during the training period.
1.2 Industrial Training Outcomes
The course outcomes of Industrial Training are listed in the HEA-01 Forms for DIT 361, BIT
190, BIT 290, BIT 291, EIT 302, KIT 432, PIM 400 and PIT 304 courses.
2
1.3 Definitions
Terms used in this guideline are defined as in Table 1.1 below.
Table 1.1: Terms used in this guideline
Industrial Training A course which is taken by students to fulfill their
programmes requirement where they will be placed in a
selected industry/host company for a period of 12 weeks
(between semester 6 and 7).
Application for Placement A process where students apply for Industrial Training
placement to Host Companies which have been endorsed
by the respective Schools.
Confirmation of Placement A process where an official confirmation of placement to
a specific Host Company to selected student(s) is
produced by the staff of the respective Schools.
Students Evaluation A process where students who registered for Industrial
Training are evaluated by Supervisors from their
respective Schools and Host Company Supervisors.
1.4 Training Components
The InTra should have the following features:
a) Practical and project based training.
b) Research and development based.
c) Communication and management skills.
d) Costing and safety awareness.
e) Exposure to data collection, troubleshooting, improvement, design and development of
system.
f) Understanding on system operation as a whole.
3
1.5 Roles and Responsibilities
Roles and responsibilities of different parties involved in Industrial Training are elaborated in
Table 1.2.
Table 1.2: InTra Roles and Responsibilities
Director of CIGC
Responsible for the overall planning and execution of
Industrial Training for UniMAP students at the
University level
Dean of schools Responsible for the overall planning and execution of
Industrial Training for UniMAP students at the
respective School level
Programme Chairman
(CIGC)
Responsible for monitoring all activities that are related
to Industrial Training in UniMAP.
Coordinator for Industrial
Networking and Quality
Management (PJIPK)
Responsible for monitoring all activities that are related
to Industrial Training in UniMAP at his/her respective
School level
School Supervisor Responsible for the evaluation of selected Industrial
Training students that have been assigned to them.
Host Company Supervisor Responsible for the evaluation of selected Industrial
Training students that have been assigned to them at the
Host Company.
Assistant Registrar (CIGC) Responsible for recording updates of all activities that
are related to the Industrial Training in UniMAP
Assistant Registrar
(Schools)
Responsible for the preparation, record and updates of
all activities that are related to Industrial Training at
his/her respective School level
Administrative Assistant
(CIGC)
Responsible for assisting the Assistant Registrar in
preparation, record and updates that are related to the
Industrial Training in UniMAP.
Administrative Assistant
(Schools)
Responsible for assisting the Assistant Registrar in the
preparation, record and updates of activities that are
related to the Industrial Training at his/her respective
School level.
4
1.5.1 Centre for Industrial and Governmental Collaboration (CIGC)
a) Planning and coordinating Industrial Training.
b) Planning the training scopes and guidelines.
c) Coordinating the collaboration between students school supervisor and the host
company supervisor.
d) Preparing the evaluation procedures.
e) Briefing students on their roles and responsibilities.
f) Coordinating the industry visit by the school supervisors.
g) Assisting the Schools in conducting visits and discussion with the Host Company
Supervisor, monitoring students progress, assessment and presentation.
h) Reviewing and analyzing the feedback from company, supervisor and students
before, during and after InTra.
i) Assessing students evaluation form.
j) Responsible for students welfare during InTra.
1.5.2 Schools
a) Each school will select one coordinator for the students.
b) Each coordinator will monitor various relevant aspects of the InTra.
c) Conduct visits and discussion with the Host Company Supervisor, monitor
students progress, assessment and presentation.
d) Each School Coordinator will assess students performance during InTra.
e) Each School Coordinator has to develop and maintain good rapport with the Host
Company Supervisor, review the logbooks and final report.
f) Each School coordinator will submit the evaluation form upon completion of the
InTra to the School Coordinator.
1.5.3 Host Company
a) Planning and scheduling InTra.
b) Selecting and assigning the students Host Company Supervisor.
c) Planning and discussing with students on details of InTra.
d) Liaising with the School Supervisor during visits.
e) Supervising and guiding students during InTra.
f) Assessing students logbooks (Appendix G) and periodically reviewing their
report (Appendix F(i) to F(vi)).
5
g) Evaluating students performance using InTra02 Form for Diploma (Appendix
C(i-a)) and InTra03 Form for Degree (Appendix C(i-b)).
h) Providing the necessary physical facilities to the students to carry out the tasks
assigned to them.
1.5.4 Students
a) Attend the InTra Leadership Workshop.
b) Adhere to the University and Host Companys rules and regulation.
c) Identify the suitable company and apply for placement.
d) Attend InTra at Host Company from start till the end, and not changing Host
Company under any circumstances, unless permitted by the Host Company
AND the University as in Appendix B(iv).
e) Maintain good discipline and personal conduct.
f) Adhere to training schedules and complete the assigned duties and tasks on time.
g) Regularly update their report and logbook.
h) Develop and maintain good rapport with company staff.
i) Acquire as much knowledge and skills as possible.
j) Inform Host Company and School Coordinator if faced with any problem.
k) Upkeep the image of University and Host Company.
l) Submit the logbook and report to the Schools at the end of InTra.
6
CHAPTER 2
INDUSTRIAL TRAINING PREPARATION
2.1 Registration
Students are required to register for the Industrial Training as according to the registration
instructions. Students who failed to do so will NOT BE ALLOWED to undertake the course.
2.2 InTra Application Briefing
Students are required to attend the briefing, which purpose is to explain about the guidelines
of choice and application for Industrial Training. The overall flow for application process is
provided in Appendix A (i).
2.3 InTra Placement Application Procedures
Application for placement needs a resume (Appendix A (ii)), an official application letter
that is issued by their respective Schools (Appendix A (iii)), and Acknowledgement of Acceptance
Industrial Training Application Form (Appendix A (v)). Potential organizations can be identified
either by referring to the Database of Companies that is available at the CIGC portal/UniMAP
website, by contacting the organization directly, or going through online sources.
For organizations that are not listed in the Database of Companies, students are advised to
get detailed information before applying for placement at that company. As a guide, details that are
required are:
a) Background of the Organization
b) Types of Activities
c) Service that are provided by the company
d) Types of products that are produced by the company
7
After gathering all information and the organization is deemed suitable, students must get
approval from their School Coordinators before applying. Upon approval the next steps are
as follow:
a) Students must contact the organizations Human Resource Department
b) Students must introduce themselves, and to let them know about the reasons for
contacting them.
c) Students must submit the official application letter, resume and relevant documents to
the organization.
d) Students must prepare for an interview (if required) on theoretical knowledge,
practical and UniMAPs general information.
e) If the organization could not provide an immediate decision, students are advised to
leave the application documents and follow up on the application later.
After the placement has been confirmed, students must present a copy of the Acknowledgement
of Acceptance Industrial Training Application Form (Appendix A (v)) and/or the Companys
Offer Letter (Appendix B (i)) as soon as possible to the School Coordinator for record purpose.
Students are advised to consult School Coordinator on matters related to the selection and
problems that may arise in application for placement.
Upon the confirmation of placement there are several regulations to be followed:
a) Students are NOT ALLOWED to accept more than one training place at a time.
b) Students are NOT ALLOWED to change training placement venue after the
confirmation of placement letter (Appendix B (iii)) has been issued by respective
Schools.
c) Once placement is offered by the Host Company, students are required to response to the
offer within the stipulated period, or the soonest possible.
d) Students are NOT ALLOWED to ask potential companies about allowances.
8
2.4 InTra Placement
Student placements will be approved once the students have met ALL the following
criterias:
a) Attended the InTra Leadership Workshop and related briefings.
b) Achieve the active status (with a CGPA of at least 2.0).
c) Completed minimum to start the Industrial Training course is as follows:
i. DIT 361 92 unit
ii. BIT 190 30 unit
iii. BIT 290 60 unit
iv. BIT 291 60 unit
v. EIT 302 60 unit
vi. KIT 432 106 unit
vii. PIT 302 100 unit
d) Require directives issued by the University.
The Coordinator for Industrial Networking and Quality Management, will issue an Official
Application Letter (Appendix A (iii)). The letter should contain:
a) The name, address, phone and fax number of the school
b) The names of the responsible officer/contact persons
c) The phone and fax number of the University
d) The Industrial Training start-end dates and duration of the attachment
PLI will also send an official Confirmation of Placement Letter (Appendix B (ii)) to the
organization to inform them of the Trainees Name, and the date-time that the students are due to
report for duty.
2.5 InTra Leadership Workshop (Bengkel Kepimpinan InTra)
All students that are due to register for the Industrial Training are expected to attend InTra
Leadership Workshop (Bengkel Kepimpinan InTra). The attendance is COMPULSORY. This
workshop serves as a guide to the students on the procedures that need to be undertaken while
undergoing training in the organizations. Students will also be briefed on the methods and guidelines
for writing their Log Books and Industrial Training Reports.
9
CHAPTER 3
GUIDELINES DURING INDUSTRIAL TRAINING
3.1 Reporting for Duty
Students are required to report for duty at their respective organization at the specified time
and date students are required to submit InTra Verification Form. They are also required to dress up
properly and appropriately, to show a high level of enthusiasm and to protect the image of the
University at all times.
3.2 Documents and Submissions
When reporting for duty, students are required to produce the following documents to the Host
Company:
a) Host Company Offer Letter (Appendix B (i))
b) Student Matric Card
c) Confirmation of Placement Letter (Appendix B (ii))
d) Industrial Training Log Book (Appendix G)
3.3 Change of Address
Any change of training venue (ONLY upon instruction by the organization/host company)
or house address MUST be reported in writing to the University immediately.
3.4 InTra Duration
Students are required to go on the industrial training within the required duration. Students
can start their training earlier. However, students are NOT ALLOWED to end their training before
the date stated in the Letter of Acceptance/Offer Letter. Students who leave their training earlier
than the ending date (even with the organizations/host companys approval) shall be required to
repeat their training and disciplinary action will be taken against them. However, final decision will
be made upon discussion with Dean and Director of CIGC.
10
3.5 Change of Host Company
Students are NOT ALLOWED to change training venue, except for health problem
(medical report) and sexual harassment and forced labour (police report & evidence). Those reasons
must have written permission from the Director of CIGC AND respective Schools Dean AND
approval from the present company.
3.6 Log Book
Students must always keep their log book with them at all times during training for ease of
making activity recording and daily updates. The log book must be handed to the Host Company
supervisor AT LEAST once in every two weeks for review and acknowledge by signature, and
must be presented to the School Supervisor during their visit.
3.7 Attendance
Students are required to be present for work daily throughout the period of the Industrial
Training and to obey all work and organizational rules and regulations set by the Host Company.
3.8 Leaves of Absence
Students are ineligible for any leaves of absence and annual leaves. However, students may
seek for approval from the Host Company AND Coordinator for Industrial Networking and Quality
Management approval for any pre-planned leaves of absence. In the case of an emergency, students
are required to inform their Host Company supervisors AND Coordinator for Industrial Networking
and Quality Management immediately and to apply for official leave once they are back from the
emergency leave.
The University will only recognize medical certificates from government hospital or
UniMAP panel clinics. A copy of the medical certificate MUST be pasted in the Industrial Training
Log Book on the day of leave, and another copy MUST be submitted to Coordinator for Industrial
Networking and Quality Management.
Student who is absent from work without valid reason prior to the approval of Host
Company will have to face the disciplinary action by the university or be disqualified from their
11
Industrial Training course.
3.9 Insurance
The University will provide group insurance coverage for all students who are will perform
their Industrial Training. In the event of any accidents during training, the student or their
representative is required to contact the Schools Coordinator, Centre for Industrial and
Governmental Collaboration and Students Affair Department (HEPA) immediately. Students are
advised to be extra cautious about their safety throughout their training.
3.10 Organizational Secrecy and Non-Disclosure
Students are strictly prohibited to expose any information to any third parties without a
proper written permission from the organization. Students are also strictly prohibited to produce
their own copies and pictures of any documents and equipments which are confidential and deemed
as the trade secret of the organization without written permission.
3.11 Termination, Dismissal and Fail
Students who failed to obey their respective organizational rules and regulations will be
disqualified from their Industrial Training course. Major disciplinary problem (e.g: complaints from
Host Company (HC), failure to submit logbook, report and required documents on time, and
involvement/accusation of crimes) will be liable for disciplinary action according to UniMAPs
Industrial Training Guidelines (as stated in Chapter 5).
3.12 InTra Report
Students are expected to submit their full Industrial Training Report by the end of the
training. Thus, they are advised to update their reports in stages throughout the training period. The
University will not entertain any kind of appeal for late submission of report.
3.13 Completion of Training
At the end of the training period, students are required to obtain a SIGNED
VERIFICATION OF COMPLETION as in Appendix C (v) from respective Host Company
12
Supervisors. Students who are unable to produce this form to the School Coordinators will be
considered to have not completed or attended the Industrial Training, and will be asked to repeat.
3.14 Performance Evaluation Forms
Students are required to submit their Performance Evaluation Forms (InTra02 Form for
Diploma (Appendix C (i-a)) and InTra03 Form for Degree (Appendix C (i-b))) to their Host
Company Supervisors a month prior to the completion of training for evaluation purposes.
Completed forms must be submitted to the School Supervisors during their visit to the company OR
as per School Coordinators instructions.
13
CHAPTER 4
INDUSTRIAL TRAINING EVALUATION
4.1 Confirmation of Training Completion
Students who have completed their training are required to submit the following documents:
1. Log Book
2. Industrial Training Report
3. Acknowledgement Letter of training completion from host company
4.2 Industrial Training Pre-requisites
Before starting their training, students need to fulfil the following criteria:
a) Must be in the active status (with a CGPA of at least 2.0).
e) Completed minimum to start the Industrial Training course is as follows:
i. DIT 361 92 unit
ii. BIT 190 30 unit
iii. BIT 290 60 unit
iv. BIT 291 60 unit
v. EIT 302 60 unit
vi. KIT 432 106 unit
vii. PIT 302 100 unit
b) Other directives issued by the University.
c) Subjected to Deans approval if students do not fullfil the criteria mentioned above
Students will be disqualified from attending their Industrial Training if he/she does not meet
ALL the requirements stated above.
14
4.3 Industrial Training Assessment
The Diploma assessment breakdowns are as follow:
a) Performance Evaluation by Host Company Supervisor - 30%
b) Monitoring Evaluation - 10%
c) Log Book - 20%
d) Presentation after Completion - 20%
e) Industrial Training Report - 20%
TOTAL 100%
The Degree assessment breakdowns are as follow:
a) Performance Evaluation by Host Company Supervisor - 30%
b) Log Book - 20%
c) Monitoring Evaluation - 20%
d) Industrial Training Report - 30%
TOTAL 100%
Students MUST submit all the required materials and documents for the assessment above.
4.4 Industrial Training Grades
Degree students will be given Pass or Fail according to the Universitys Examination
Evaluation System. Meanwhile, Grades will be given to Diploma student based on UniMAP
examination grading system.
4.5 Industrial Training Results
Result Slip will be issued by the University after approval by the Universitys Examination
Board. Students who failed MUST repeat the training.
For any appeal for re-assessment of the results, terms and conditions in Chapter 3 shall be
observed.
15
CHAPTER 5
INDUSTRIAL TRAINING RULES & REGULATIONS
5.1 Discipline and Conduct
Students are responsible to show a high level of discipline and conduct worthy of a
University student both within and away from the Host Company/organization.
5.2 Pre-InTra Rules and Regulation
Students need to make ample preparation prior to their Industrial Training. Items that need to
be taken into careful consideration are as follows:
a) To register the course (Industrial Training) within the stipulated registration period.
b) To attend InTra Leadership Workshop.
c) To attend any briefing related to Industrial Training at the specified time and date.
d) To apply for placement according to the regulations determined.
e) To accept only ONE offer during Industrial Training Placement.
f) Not to reject/change verbally/written accepted offers without the consent of the Schools
Coordinators.
g) Not to falsify any documents that is being submitted to the Host Company, School and/or
CIGC.
Students may refer to the Flowchart for InTra Application Procedure as in Appendix A (i).
5.3 Rules and Regulation During InTra
Students who have satisfied all requirements in paragraph 5.2 will be eligible to go on an
Industrial Training within the stipulated period.
Items that need to be taken into careful consideration are as follow:
a) To obey all University and Host Companys Rules and Regulations.
16
b) To report in for duty at the Host Company at the specified date and time.
c) To complete the Industrial Training at the specific Host Company until the completion
date. Any applications and appeals for shortening the duration of training will not be
entertained.
d) Not to change the Host Company without any written permission from the Director of
CIGC AND respective Schools Dean.
e) To fill-up and submit all related forms and documents within the stipulated submission
period without forgery.
f) To observe organizational secrecy with care.
g) Not to take any leave of absence without prior approval from Host Company or
University or both.
5.4 Post-InTra Rules and Regulation
Students who have completed the Industrial Training course successfully, without any
disciplinary problems will pass the course. However, the official results for the training will be
issued after the endorsement made at School and University levels.
Items that need to be taken into careful consideration after completion of the training are as
follow:
a) To submit the following documents on the completion of InTra at the stipulated date and
time:
i. Log Book
ii. Industrial Training Report
iii. Acknowledgement Letter of training completion from host company
b) To submit the Industrial Training Report and Log Book without any falsification and
forgery.
5.5 Disciplinary Actions
Student who failed to obey the rules in paragraph 5.2, 5.3 and 5.4 will be punished with the
following actions:
17
a) Official Warning Letter OR
b) Cancellation of Industrial Training Registration OR
c) Mark deduction not more than 50% OR
d) Fail and liable to repeat the InTra Programme in next session OR
e) Others decision(s) decided by University.
*Notes: Official Warning Letter must be Carbon Copied to Dean, Deputy Dean of HEPA,
RPS, InTra Coordinator and CIGC.
5.6 Appeals
Students have the right to submit an appeal letter upon the disciplinary actions taken on
them. The appeal letter must be submitted to the respective Dean of the Schools, and carbon copied
(cc) to the Director of the CIGC within 14 days from the date stated on the disciplinary action letter
that is issued to them.
18
CHAPTER 6
GUIDELINES FOR INDUSTRIAL TRAINING REPORT WRITING
6.1 Introduction
This chapter will explain the guidelines in writing and formatting an Industrial Training
Report. This report is part of the assessment requirement and the following guidelines are set out to
ensure the format and final form of the report will meet the minimum requirements in order to
complete the Industrial Training. Students MUST follow these guidelines when preparing the
report.
6.2 Purpose
All details stated in this document are intended to guide students in preparing a high-quality
official report of their Industrial Training.
6.3 Industrial Training Report
6.3.1 General Guidelines
a) Report should be typewritten on white papers and placed in a proper order.
b) Paper used must be of A4 size (210 x 297mm), and the minimum weight of the paper is
80 grams.
c) Capital letters must be used at the start of every sentence and noun. After comas and full
stops, ONE blank space must be provided prior to the next word.
6.3.2 Binding
The final report must be stapled-bind with black tape at the side. Transparent Plastic covers
should be used for the front and the back of the report.
19
6.3.3 Cover Page
The students name and Programme, the School, the University, and the year of
submission should be typed on the front cover and printed out in block letters of 18 point size
(Times New Roman).
The cover and back pages for each school is as follow:
Programme Cover pages colour
School of Mechatronic Engineering Light Blue
School of Manufacturing Engineering Purple
School of Material Engineering Yellow
School of Microelectronic Engineering Orange
School of Computer and Communication Engineering Red
School of Electrical Systems Engineering Green
School of Bioprocess Engineering Pink
School of Business Innovation and Technopreneurship Brown
School of Environmental Engineering Peach
School of Human Development and Communication
Technology Light Green
Faculty Engineering Technology White
Refer to Appendix F (i) for cover page text format.
6.3.4 Language
Reports must be fully written in English.
6.3.5 Submissions
Students are required to submit ONE hardcopy of stapled bound report and ONE softcopies
in CDs, to their respective Schools.
6.3.6 Length of the report
The final report should not exceed 60 pages (excluding appendices).
6.3.7 Typing Format and Spacing
Report should be typed, one and half-spaced, on one side of the paper using Word-processed.
20
The acceptable font and font size format are Times New Roman and font size 12 pt, justified. Single
spacing is used for Table, Figure, notes, footnotes and references.
6.3.8 Margin
Top Edge : 2.5 cm or 1 inch
Bottom Edge : 2.5 cm or 1 inch
Right Side : 2.5 cm or 1 inch
Left Side : 3.5 cm or 1.35 inch
Refer to Appendix F (ii) for margin of report format.
6.3.9 Pagination
All the pages are numbered consecutively at the centre bottom of each page. The
Preliminaries are numbered in consecutive lower case Roman numerals (i, ii, iii, etc). The title page
at the front of the report is considered to be page i, but the number is not typed. Roman numeral ii,
appears on the next page after the title page. The text and all References and Appendices pages are
numbered consecutively in Arabic numerals (1, 2, 3, 4, etc) beginning with 1 on the first page of the
text.
6.3.10 Subdivision
The internal organization of the text should be used consistently throughout the report. It is
recommended that the text should be divided into chapters. Text in each chapter should be organized
based on chapter numbers and content numbers in sequence. For example are Chapter 1, Chapter 2,
Chapter 3 and Chapter 4. Sub-divisions are also permitted.
Content of each chapter may be divided under headings and sub-headings such as 1.1, 1.2, 1.3, and
so on.
6.3.11 Tables and Figure
Tables must be properly centered on the page within the prescribed margin. Each table must
bear a reference number (in Arabic numeral) and a caption. The number must correspond to a
similar number in the text. It may be useful to place tables in each chapter very close after to the
discussion related to the table and number them in sequence, i.e; table found in Chapter 3 should be
numbered Table 3.1, Table 3.2, and so on.
21
The word Table, its number and its caption appear above the table (font 12, single-spaced).
If any table continued onto the following or subsequent pages, the top line of the pages reads: Table
1.2 continued. The caption is not repeated. If the table is reproduced, the reference must be cited.
The word Figure or Fig. is numbered in Arabic numeral, and its caption is placed below
the figure (font 12, single-spaced).
6.4 Layout of Contents
Final Report Project is composed of four parts, which are explained below:
6.4.1 Preliminaries
The Preliminaries are made up of a number of sections such as title page, acknowledgement,
Company Verification Statement, table of contents and abstract.
6.4.1.1 Title Page
Important information to be included at the front page University, course name and
code, name of the student, matric no, programme, academic year of submission, Host
Companys name and address. Reports must be entitled Industrial Training Report.
Refer to Appendix F (iii) for title page format.
6.4.1.2 Host Company Verification Statement
Refer Acknowledgement Letter of training completion from Host Company.
6.4.1.3 Acknowledgement
Acknowledge any help you received throughout your project. These include helps
from staff personnel as well as the facility provided for the project.
6.4.1.4 Abstract
Abstract is short, information packed summary of the activities throughout the
training/project. In one or two paragraphs, students should state the purpose of the project, the
essentials of the project or the outcomes of the project in brief. Abstract should be
22
informative, as it should serve as a substitute for the whole report. Abstract must concretely
summarized and shall be written in one page.
Refer to Appendix F (iv) for abstract format.
6.4.1.5 Table of Contents
The titles of parts, sections or chapters and their principal subdivisions should be
listed in the Table of Contents and must be worded exactly as they appear in the body of the
report.
Refer to Appendix F (v) for table of contents format.
6.4.2 Main body (Text)
6.4.2.1 Introduction
In introduction, the host companys background should be highlighted. This includes
its organizational structure, top management team, corporate profile and etc. It is also
desirable to include an organizational chart of the management/departmental hierarchy. This
section should include the scope of work of the department where the student is attached, the
tasks (e.g main activities), and the projects involved.
(Students are advised to discuss with their Host Companys management/supervisors before
writing and reporting on confidential matters so that it may not go against the policy of the
organization)
6.4.2.2 Industrial Training Project and Main Activities
A detailed description of the methodology and materials used (inclusive design and
testing phases) should be given. Any interesting and important steps taken in
solving/troubleshooting problems should be included.
Then, the obtained results from daily/periodic duty and tasks must be presented in the
report. Students must give specific explanation about the topics, and be creative in presenting
their results. Every detail of duties and task must be supported by tabulated data, graphs,
diagrams, charts or pictures and theoretical knowledge learned during study.
23
These contents must also be factual and accurate, based on references from
magazines, books, journals, manuals, work instructions etc. Students are also required to
relate their practical experience to their theoretical knowledge learnt in the course of their
study.
6.4.2.3 Discussion and Recommendation
Students should emphasize evaluation on the subject/material/process/problem faced.
The significance of challenges and limitations of findings/solutions should be discussed.
6.4.2.4 Conclusion
This is usually treated as the last major division of the text. Students are to conclude
their work and findings in this section. Further improvements or suggestions for future work
should also be mentioned. The text should not be more than one page.
6.4.3 References
References must be presented according to the number system.
Refer to Appendix F (vi) for references format.
6.4.4 Appendices
Each part has several sections which may be arranged in a numerical sequence of chapters.
24
CHAPTER 7
GUIDELINES FOR INDUSTRIAL TRAINING LOG BOOK WRITING
7.1 Introduction
The Log Book is an important assessment component in the Industrial Training course. A
Log Book is usually used to record ideas, engineering processes, experimental tests, results and
observations. If properly organized and maintained, it can help to recall important information that
might be useful in report writing. It is a good practice for the students to update their Log Book on a
daily basis and to get their Host Companys supervisors verification on a fortnightly basis.
7.2 Items to be reported in the Log Book
Entries that are written in the Log Book are usually short and precise. Information that is
usually entered into a Log Book is as follows:
7.2.1 Works carried out by the student
Work and duties that are carried out personally should be detailed out from the start to the
end. All explanations and reporting are best supplemented by sketches of diagrams, pictures or
calculations.
7.2.2 Works that are observed
The organization usually does not allow students to carry out dangerous and highly
specialized job. In these situations, students are allowed to observe and note down in details every
step that is taken in carrying out the job by the co-worker or authorized personnel. Learning through
observation is also an essential part of the training.
7.2.3 Work/Duties that are heard
In established organizations, some of the settings of important equipments that are the
backbone of the companys operation are too critical to be risked for demonstration purposes. Thus,
it is also important for the student to learn and report about duties and operations of certain
equipments/systems through listening.
25
7.3 Example of Log Book Writing
a) Record down the instructions given by the Host Companys Supervisor
b) List down all equipments/documents that are required to carry out the task
c) List down each detailed step one-by-one from the start until the end
d) Relate the activities with theoretical knowledge
e) Sketch all equipments and components that are involved, and calculations done
f) Details of the task conducted and results gathered
g) References
h) Make a conclusion, summary, comments and perhaps suggestions on how the task may
be improved.
26
CHAPTER 8
CONCLUSION
8.1 Conclusion
Students are always advised to contact the University in the event of any problem that arises
during the course of their Industrial Training. The contact person could be the Schools
Coordinators, or CIGC personnel through the addresses, e-mail addresses and telephone numbers
that are listed in the Industrial Training Log Book.
The University wishes all students the best in their Industrial Training and hopes that all
students will be able to benefit greatly from this experience. The exposure and knowledge that will
be acquired throughout this duration will surely help the students in their future undertakings.
Students need to show a high level of commitment and discipline during their training as they will
reflect on the Universitys image to the industry and community.
27
Appendix A(i) - Flowchart for InTra Application Procedure
Documents for submitting application
1. Resume (Appendix A(ii)) 2. Application letter (Appendix A(iii)) 3. InTra information (Appendix A(iv))
4. Feedback Form InTra 01 (Appendix A(v))
Start
School briefing to the students by
InTra Coordinator
Resume submission
Application letter uploaded in the
School Portal
Resume reviewed
by InTra
Coordinator
Follow up by students
Result from Industry in
InTra 01
(Appendix A(v))
Inform to InTra Coordinator
Record
End
New application
Record
Accepted
Rejected
Rejected
Accepted
28
Appendix A(ii) Sample of resume
29
30
Appendix A(iii) Application letter for InTra
31
Appendix A(iv) InTra Information Sheet
INDUSTRIAL TRAINING PROGRAMME (InTra)
INTRODUCTION
Industrial Training program (InTra) is a program that is much similar to conventional industrial
training in renowned universities. In UniMAP, every student has to undergo compulsory practical
work in term of industrial training prior to the completion of their studies.
OBJECTIVE
To expose the students to Engineering practice and professional work style. To introduce students the relationship between theory and real application. To expose students to the actual working environment. To expose students build and improve creativity. To provide a channel for sharing/exchange of ideas between the students and other staff of
the industry.
PROGRAM DETAIL
The details of the Industrial Training (InTra) are as follows:
Tentative Date : 2nd May 2011 22th July 2011
Duration : 12 weeks (However, extension of training period is
acceptable through formal notification).
Attendance : If any attitude problem please contact programme coordinator.
Program : Bachelor of Engineering (Mechatronic Engineering).
Student : 3rd year student.
Credit Hour : 6 credit hours.
QUERY
If you have any doubt, please do not hesitate to contact us at:
Muhamad Khairul Bin Ali Hassan,
Industrial Coordinator,
Mechatronic Engineering Programme,
School of Mechatronic Engineering,
Universiti Malaysia Perlis,
02600 Ulu Pauh, Perlis, MALAYSIA
Tel (O) : 604-9885244 Tel (HP) : 6019-5048644
Fax : 604-9885167 Email : [email protected]
mailto:[email protected]
32
Appendix A(v) Acknowledgement of Acceptance Industrial Training Application Result
(InTra 01)
Universiti Malaysia Perlis
UniMAP
School of Environmental Engineering
Acknowledgement Of Acceptance Industrial Training Application Result
Thank you for supporting our Industrial Training Program. We appreciate if you can complete and return this form to us
within 3 weeks upon receiving this application form: Dr. Irnis Azura Zakarya
Industrial Coordinator,
Environmental Engineering Programme,
School of Environmental Engineering,
Universiti Malaysia Perlis,
02600 Ulu Pauh, Perlis, MALAYSIA
Tel (O) : 604-9885128 Tel (HP) : 6013-3064928
Fax : 604-9885134 Email : [email protected]
Student Name: Status
1) Accepted Rejected KIV
2).. Accepted Rejected KIV
3) .... Accepted Rejected KIV
4) .... Accepted Rejected KIV
Training Duration: 12 Weeks Others Please state ......
Student Reporting Date: 2nd May 2011 or .....
Report at : .......
Benefit Provided: .......
Comments /Suggestions /Remarks:
........
Confirmed By:
Name :
Designation :
Company :
Contact No. :
Fax :
mailto:[email protected]
33
Appendix B(i) Sample of Host Company (HC) Offer Letter
34
Appendix B(ii) Sample of Placement Letter to Host Company (HC)
35
Appendix B(iii) Sample of Withdrawal Letter to Host Company (HC)
36
Appendix B(iv) Sample of Replacement Letter to Host Company (HC)
37
Appendix C (a) Diploma Form
DIPLOMA FORM
38
Appendix C (i-a) Industrial Training Host Company Evaluation Form (InTra02)
InTra 02 Diploma
INDUSTRIAL TRAINING EVALUATION FORM
(To be filled by the Host Company) Student Name :
IC No. :
Programme :
Matric No. :
Host Company Name : _____________________________________________________________________
Please answer all items and tick () at
POOR
UNSATISFA
CTORY AVERAGE GOOD EXCELLENT
1 2 3 4 5
A. Performances
1 Knowledge about Workplace
2 Understand the Job Scope
3 Work Quality
4 Time taken to acquire work skills
5 Minimal Supervision
6 Ability To Apply Knowledge
B. Personality and Attitude
1 Initiative
2 Motivation
3 Work Attitude
4 Commitment
5 Discipline/Punctuality
6 Responsibility/Adaptability to duty
7 Professional Appearance/Self Confidence
C. Skills
1 Presentation /Writing
2 Decision Making
3 Leadership
4 Problem Solving
5 Negotiation
6 Stress Management
7 Teamwork
TOTAL MARKS ( /100) x 30% =
Will you hire this student upon his graduation from UniMAP? YES NO
If NO, please specifies the reason:
........................................................................................................................................................................................... ........................................................................................................................................................................................... Signature
Name
Position
: __________________________________
: __________________________________
(Please endorsed with official stamp)
: __________________________________
39
Appendix C (ii-a) Industrial Training Monitoring Lecturer (InTra03)
InTra 03
Diploma
INDUSTRIAL TRAINING MONITORING EVALUATION FORM
(To be filled by the School Evaluator)
Information:
Student Name*
Programme Code/
Programme Name*
School*
Evaluator Name*
Method* Visit / Phone/ Skype(etc)
*To be filled by student
Evaluation:
Question Content Mark
Q1 The level of motivation of student towards
Industrial Training. /4
Q2 The level of response towards questions
regarding overall task performed. /4
Q3 The level of suitability student with the
industry. /4
Q4 The level of students communication skill. /4
Total marks (20 %) ( /16)*20 =
Evaluator Name :
Position :
Signature & Stamp :
Date :
40
Appendix C (iii-a) Industrial Training Oral Presentation (InTra04)
InTra 04
Diploma
INDUSTRIAL TRAINING -SCHOOL ORAL PRESENTATION
filled by Visiting Lecturer)
Student Name
IC No.
Programme
Matrix No.
Host Company Name
Date
Aspects
Detail
Mark
Appearance
Appearance, facial expression and gestures
/3
Content
Structure (overview of the outline, objectives of project and/or presentation,
discussion, recommendations and conclusion) Continuity of content (ability of audience to follow presentation)
/3
Clarity
English (pronunciation, grammar, etc.)
Tone of voice (monotonous, intonation)
Pace of presentation
Use of visual aids to enhance clarity
/3
Q&A
Ability to listen
Attitude towards person asking the question (defensive, respect)
Ability to handle question
Ability to respond if cannot answer question
/3
Total Marks -------------- x 20 % =
12
Comment (If any): _____________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Name : _________________________________ Designation: ________________________
Signature: _________________________________ Date : ________________________
41
Appendix C (iv-a) Industrial Training Report & Logbook (InTra05)
InTra 05 Diploma
INDUSTRIAL TRAINING REPORT & LOGBOOK
(To be evaluated by i
Student Name
IC No.
Programme
Matrix No.
Host Company Name
Date
LOG BOOK ITEM ASSESSMENT MARK
1 Summary of weekly report /3 2 Format (Summary of weekly report, date, time, week, activity title,
supervisor,department) /3
3 Content of the full report /3 4 Activities Report /3 5 Relate activities with the theoretical knowledge /3 6 Attach pictures, diagrams, drawing etc as evidence /3 7 Signatures of the supervisor for verification purposes /3
Mark (20%) ---- x 20 % =
21
REPORT
Aspect Detail Mark
Introduction Front page, list of contents and abstract /5
Background Company background information and the structure /5
Training Training and experience gained /5
Activities and
Project
Objectives, relation between theory and practical and activities and
project information
/5
Comment and
Conclusion
Problem, suggestion, conclusion and references /5
Writing Skill Grammar, language and relevant picture and appendices /5
Report Format According to InTra guidelines /5
Marks (20%) ----- x 20% =
35
Comment (If any): _____________________________________________________________
______________________________________________________________________________
Name : _________________________________ Designation: ____________________
Signature: _________________________________ Date : ____________________
42
Appendix C (v-a) Industrial Training Evaluation (InTra06)
InTra 06 Diploma
INDUSTRIAL TRAINING - EVALUATION
Student Name
IC No.
Programme
Matrix No.
Host Company Name
Date
No Items Aspects Evaluator Percentage %
Mark
1 InTra 02 Host Company Evaluation
HC Supervisor
30
2 InTra 03 Monitoring Lecturer
School Supervisor
10
3 InTra 04 Oral Presentation School Supervisor
20
4 InTra 05 Report & Log Book School Supervisor
40
Total Mark 100
Comment (If any):______________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Name : ______________________________________ Designation: _________________
Signature: _____________________________________ Date : ________________
43
Appendix C (b) Degree Form
DEGREE FORM
44
Appendix C (i-b) Industrial Training Host Company Evaluation (InTra 03)
InTra 03
Ijazah
INDUSTRIAL TRAINING EVALUATION FORM
(To be filled by the Host Company)
Student Name :
IC No. :
Programme :
Matric No. :
Host Company Name : _____________________________________________________________________ Please answer all items and tick () at
POOR
UNSATISFAC
TORY AVERAGE GOOD EXCELLENT
1 2 3 4 5
A. Performances
1 Knowledge about Workplace
2 Understand the Job Scope
3 Work Quality
4 Time taken to acquire work skills
5 Minimal Supervision
6 Ability To Apply Knowledge
B. Personality and Attitude
1 Initiative
2 Motivation
3 Work Attitude
4 Commitment
5 Discipline/Punctuality
6 Responsibility/Adaptability to duty
7 Professional Appearance/Self
Confidence
C. Skills
1 Presentation /Writing
2 Decision Making
3 Leadership
4 Problem Solving
5 Negotiation
6 Stress Management
7 Teamwork
TOTAL MARKS /100
Will you hire this student upon his graduation from UniMAP? YES NO
If NO, please specifies the reason:
...........................................................................................................................................................................................
...........................................................................................................................................................................................
Signature
Name
Position
: __________________________________
: ___________________________ (Please endorsed with official stamp) : __________________________________
45
Appendix C (ii-b) Industrial Training Monitoring Form (InTra04)
InTra 04
Ijazah
INDUSTRIAL TRAINING MONITORING EVALUATION FORM
(To be filled by the School Evaluator)
Information:
Student Name*
Programme Code/
Programme Name*
School*
Evaluator Name*
Method* Video Presentation
*To be filled by student
Evaluation:
Question Content Mark
Q1 The level of motivation of student towards
Industrial Training. /4
Q2 The level of response towards questions
regarding overall task performed. /4
Q3 The level of suitability student with the
industry. /4
Q4 The level of students communication skill. /4
Total marks (20 %) ( /16)*20 =
Evaluator Name :
Position :
Signature & Stamp :
Date :
46
Appendix C (iii-b) Industrial Training Evaluation Form (InTra05)
InTra 05 Ijazah
INDUSTRIAL TRAINING EVALUATION
(To be evaluated by Lecturer/Panel) Student Name*
IC No.*
Programme*
Matrix No.*
Host Company Name*
Date*
*To be filled by student
ITEM ASSESSMENT MARK
A LOGBOOK
1 Summary of the weekly report /3
2 Format (Summary of the weekly report, date, time, week,
activity title,supervisor, department) /3
3 Activities Report /3
4 Relate the activities with theoretical knowledge /3
5 Attach pictures, diagrams, drawing etc as evidence /3
6 Signatures of the supervisor for verification purposes /3
SUB-TOTAL (20%)
---- x 20 % =
18
B FINAL REPORT: STRUCTURE/FORMAT
1
Apply knowledge of basic math, science &
engineering/business & management/ basic communication,
interpersonal management and new media
/3
2 Activities Report /3
3 Relate the activities with theoretical knowledge /3
4 Work quality / problem solving /3
5 Describe new knowledge / experience gained /3
6 Project /3
SUB-TOTAL (30%)
---- x 30 % =
18
TOTAL MARKS (50%)
Comment (If any):
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Signature
Name
Date
: __________________________________
:______________________________ (Please endorsed with official stamp)
: __________________________________
47
Appendix C (iv-b) Industrial Training Overall Evaluation Form (InTra06)
InTra 06
Ijazah
INDUSTRIAL TRAINING OVERALL EVALUATION
Student Name
IC No.
Programme
Matric No.
Host Company Name
Date
No Aspect Evaluator Full Mark (%) Mark (%)
1 Host Company Evaluation Host Company Supervisor 30
2 Monitoring Evaluation Panel of Examiner 20
3 Log Book & Report InTRA Coordinator 50
Total Marks 100
Comment (If any):
________________________________________________________________________________________
__________________________________________________________________________________
________________________________________________________________________________________
__________________________________________________________________________________
Signature : __________________________________
Name : __________________________________ (Please endorsed with official stamp)
Date : __________________________________
48
Appendix C (i-b.i) Industrial Training Host Company Evaluation (InTra FTK 03)
InTra FTK 03 Ijazah
INDUSTRIAL TRAINING EVALUATION FORM
(To be filled by the Host Company)
Student Name :
IC No. :
Programme :
Matric No. :
Host Company Name: ___________________________________________________________________________
Please answer all items and tick () at
0 1 2 3 4 5
A. Communication Skills/ Performance
1 Formal and informal communications skills
2 Capability of following instruction
3 Contribution of new ideas to be implemented in organization
4 Minimal Supervision (Independence)
B. Technical Knowledge
1 Ability to demonstrate technical knowledge and practical
skills
2 Initiative to add new skill and knowledge
3 Understanding the industry job scope
4 Quality of work in industry
5 Creative critical thinking & problem solving
C. Personality & Attitude
1 Personality & appearance (Attitude, professional appearance,
motivation and self confidence)
2 Discipline (Punctuality, attendance, responsibility)
3 Ability to adapt with the working environment
4 Team Spirit
TOTAL MARKS
/65
Will you hire this student upon his graduation from UniMAP? YES NO If NO, please specifies the reason:
...........................................................................................................................................................................................
...........................................................................................................................................................................................
Signature Name
Position
: __________________________________ : __________________________________ (Please endorsed with official stamp)
: __________________________________
Please return the completed form to the student/the sealed envelope/email to industrial coordinator)
49
Appendix C (ii-b.i (A)) Industrial Training Monitoring Form (InTra FTK 04 (A))
InTra FTK 04(A)
Ijazah
INDUSTRIAL TRAINING MONITORING EVALUATION FORM
(To be filled by the School Evaluator)
Information:
Student Name*
Programme Code/
Programme Name*
School*
Evaluator Name*
Method* Visit / Phone/ Skype(etc)
*To be filled by student
Evaluation:
Question Content Mark
Q1 The level of motivation of student towards
Industrial Training. /4
Q2 The level of response towards questions
regarding overall task performed. /4
Q3 The level of suitability student with the
industry. /4
Q4 The level of students communication skill. /4
Total marks (20 %) ( /16)*20 =
Evaluator Name :
Position :
Signature & Stamp :
Date :
50
Appendix C (ii-b.i(B)) Industrial Training Monitoring Form (InTra FTK 04 (B))
InTra FTK 04 (B) Ijazah
INDUSTRIAL TRAINING MONITORING EVALUATION FORM
(To be filled by Monitoring Lecturer/Panel)
Student Name
IC No.
Programme
Matric No.
Host Company
Name
Date
*To be filled by student
ITEM ASSESSMENT MARK
1 Overall contents /5
2 Technical knowledge /5
3 Critical thinking and problem solving /5
4 Ethics and Moral / Discipline /5
5 Presentation skills /5
SUB-TOTAL (20%) ---- x 20 % =
25
Signature : __________________________________
Name : __________________________________ (Please endorsed with official stamp)
Date : __________________________________
51
Appendix C (iii-b.i) Industrial Training Evaluation Form (InTra FTK 05)
InTra FTK 05 Ijazah
INDUSTRIAL TRAINING EVALUATION
(To be evaluated by Lecturer/ Panel)
Student Name*
IC No.*
Programme*
Matrix
No.*
Host Company
Name*
Date*
*To be filled by student
ITEM ASSESSMENT MARK
A LOGBOOK
1 Summary of activities /5
2 Technical Knowledge /5
3 Formatting /5
4 Verification /5
SUB-TOTAL (20%)
---- x 20 % =
20
B FINAL REPORT
1 Abstract/ Summary of Activities /5
2 Introduction/Company Background /5
3 Technical Knowledge / Content / Relate Theory With Activity /5
4 Training Task/ Project /5
5 Conclusion / Suggestion / Idea / Problem solving /5
6 Format & Writing / Systematic Content Structure /5
7 Describe New knowledge/ Experience Gained
SUB-TOTAL (30%)
---- x 30 % =
35
TOTAL MARKS (50%)
Comment (If any):
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Signature : __________________________________
Name : __________________________________ (Please endorsed with official stamp)
Date : __________________________________
52
Appendix C (iv-b.i) Industrial Training Overall Evaluation Form (InTra FTK 06) InTra FTK 06
Ijazah
INDUSTRIAL TRAINING - OVERALL EVALUATION
Student Name
IC No.
Programme
Matric No.
Host
Company Name
Date
No Aspect
1 Host Company
Evaluation
2 Monitoring Evaluation
3 Log Book & Report
Evaluator
Host Company
Supervisor
Panel of Examiner
InTRA Coordinator
Full Mark (%) Mark (%)
30
20
50
Total Marks 100
Comment (If any):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Signature : __________________________________
Name : __________________________________ (Please endorsed with official stamp)
Date : __________________________________
53
Appendix C (v) Confirmation form of InTra Completion
Date :
Centre of Industrial Collaboration
Universiti Malaysia Perlis Dear Sir/Madam,
Acknowledgement of Completion of Industrial Training
This is to certify that (Student Name) of UniMAP
with IC number:..has completed his/her industrial training successfully in
....(Company Name). The duration of the training is
..weeks.
Thank you.
Yours sincerely,
Name:
Position:
54
Appendix D (a) Rubrics Diploma Form
RUBRICS DIPLOMA FORM
55
Appendix D (i-a) Rubric InTra03
Rubric InTra 03 Diploma
Rubric Monitoring Evaluation
No
Assessment criteria
4
(Excellent)
3
(Good)
2
(Average)
1
(Poor)
Q1
Student exhibits high
motivation
Student exhibits
moderate
motivation
Student exhibits low
motivation
Student exhibits
poor motivation
Q2
Student exhibits high
response and feedback
with sufficient
explanation
Student exhibits
moderate response
and feedback but
lack of explanation
Student exhibits low
response and feedback
Student exhibits
poor response
and feedback
Q3
Student exhibits high
suitability with
industry
Student exhibits
moderate
suitability with
industry
Student exhibits low
suitability with
industry
Student exhibits
poor suitability
with industry
Q4
Student exhibits high
communication skill
Student exhibits
moderate
communication
skill
Student exhibits low
communication skill
Student exhibits
poor
communication
skill
56
Appendix D (ii-a) Rubric InTra04
Rubric Oral Presentation Rubric InTRA04 Diploma
No.
Criteria
Assessment
3
2
1
1.
Appearance
Formally and neatly
dressed and shown
courtesy behavior.
Dressed formally
but with less neat
and shown courtesy
behavior.
Improper dress and
shown disrespecting
behavior.
2.
Content
Presentation slide
meet all contents
criteria.
Presentation slide
moderately meet
contents criteria.
Presentation slide
poorly meet contents
criteria.
3.
Clarity
Well verse and
excellent English
fluency. Clear
explanation with
examples and
evidence.
A good English
fluency. Clear
explanation with
some examples.
Uses conversational
English with some
hesitation and
difficulty. Shows
efforts of explaining.
4.
Q & A
Arguments shows
extensive knowledge
and understanding
Arguments shows
considerable
knowledge and
understanding.
Arguments shows
some knowledge but
poor understanding
57
Appendix D (iii-a) Rubric InTra05
Rubric Logbook Rubric InTRA05 Diploma
No
Criteria
Assessment
1
2
3
1
Summary of the
weekly report
Significantly
missing content
Poorly stated
Complete content
Significantly
have repetition in
activities
Fairly stated
Complete content
Different
activities
Clearly stated
2
Format
(Summary of the
weekly report,
date, time,
week, activity
title, supervisor,
department)
Poorly complete
the requirement
Unorganized
Fairly complete
the requirement
Neat
Complete all the
requirement
Neat
3
Content of the full
report
Less than 1/4
Complete less
than 3/4
Complete up to
the last week
4
Activities Report
Major error,
missing content,
very sloppy
A significant
omission of error,
Neat
Fairly no error
Neat
5
Relate the
activities with
theoretical
knowledge
Relationship
between the
theory and
activity is not
stated.
Relationship
between the
theory and
activities are
clearly.
Relationship
between the
theory and
activities are
clearly stated.
6
Attach pictures,
diagrams,
drawing etc as
evidence
Irrelevant
attachment
Attach with little
explanation
Attach with
satisfactory
explanation
7
Signatures of
the supervisor
for verification
purposes
Verified 1 to 3
times
Verified 4 to 6
times
Verified 7 times
and above
58
Rubric - Report (Content)
No.
Criteria
Assessment
5
4
3
2
1
1.
Introduction
Distribution of title and
sub title was in order
according to criteria set
by standard.
Very few elements
were not in order
according to criteria
set in standard.
Some elements were
not in order
according to the set
criteria.
Some elements did
not comply
according to set
criteria.
Report does not
comply at all
according to format
arrangement set by
standard.
2.
Background
All background including
research field, problem
statement, proposed
solution, expected result
was accurate, clearly and
concisely stated.
All background
accurate and
concisely stated but
not very clear.
Not all background
stated but statement
was accurate, concise
and clear.
Many background not
stated and statement
was not accurate and
not clear.
Background is not
relevant to project
work.
3.
Training
Methodology takes
suitable approach, fully
thorough, procedures
arranged properly and in
logical order, detailed
and clearly
understandable.
Criteria as (5)
accept less
thorough.
Criteria as (4)
except procedures
detailing was
satisfactory only.
Only part of
methodology
understandable,
procedures not arranged
properly and detailing
was unsatisfactory.
Procedures were not
arranged properly,
most of the
procedures were not
understandable,
incomplete and
confusing.
59
4.
Activities
and
Project
Activities and
Project are
thorough, covering
all elements,
following
proper procedure, in
logical order, detailed
and clearly
understandable.
Criteria as (5)
accept less
thorough.
Criteria as (4)
except procedures
detailing was
satisfactory only.
Activities and Project
not relevant, not
suitable and not
satisfactory.
No Activities and
Project shown in
the report.
5.
Comment
and
Conclusion
Conclusion and
comment is very
relevant to problem
statement of the
project.
Conclusion and
comment
satisfactory,
complete and
accurate in term of
research success and
understandable.
Conclusion and
comment given
with fair research
outcome.
Not clear conclusion
and comment. No link
was made with the
problem statement of
the project.
Conclusion and
comment was
unsatisfactory.
6.
Writing Skill
Sentences used were
clear, understandable,
concise, and accurate
and has no
grammatical error.
Criteria as (5)
accept some
grammatical error.
Sentences used were
quite clear, but
understandable with
some additional
explanation needed,
some errors on
words spelling and
word selection.
Sentences used not
very clear, and
sometimes too long,
not easily
understandable and
too much
grammatical error.
Sentences used
could not convey
the message.
60
7.
Report
Format
Activities are discussed
in detail, providing an in-
depth look into the task
performed. Personal
reactions/comments are
provided for at least some
entries
Criteria as (5)
accept some
discussed in detail
An appropriate
amount of detail is
used to explain the
activities logged/
observed, etc. No
personal reactions/
comments stated.
Not appropriate amount
of detail is used to
explain the activities
logged/ observed
Details are missing
or fail to illustrate
what activities were
logged/observed etc.
61
Appendix D (b) Rubrics Degree Form
RUBRICS DEGREE FORM
62
Appendix D (i-b) Rubric InTra04
Rubric InTra 04 Ijazah
Rubric Monitoring Evaluation
No
Assessment criteria
4
(Excellent)
3
(Good)
2
(Average)
1
(Poor)
Q1
Student exhibits high
motivation
Student exhibits
moderate
motivation
Student exhibits low
motivation
Student exhibits
poor motivation
Q2
Student exhibits high
response and feedback
with sufficient
explanation
Student exhibits
moderate response
and feedback but
lack of explanation
Student exhibits low
response and feedback
Student exhibits
poor response
and feedback
Q3
Student exhibits high
suitability with
industry
Student exhibits
moderate
suitability with
industry
Student exhi