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Materials Needed 2013 combined DCCM and TA manual
and the ACCM from 2010-2011 Please have all manuals available This is a technology free training
zone. Please silence your cell phones. Note taking only on iPads or computers.
Facts about EOCs
Subject based tests – not grade based Started with students that entered high
school in the fall of 2011 as freshman Up to 15 tests required for graduation Tests have performance levels of:
Level 1 – Unsatisfactory Unsatisfactory Met minimum (score can be used in cumulative)
Level 2 – Satisfactory Level 3 - Advanced
Facts about EOCs
Students currently completing an EOC subject that are EOC graduates
Students that are “Level I” will be re-tested
Students that scored Satisfactory or Advanced may elect to re-test for a higher score
Students will always keep the highest score they have made
Facts about EOCs
Students that arrive from out of state or private schools do not have to take the EOC for a subject that the school awards them transfer credit in
Students that are EOC eligible and take a CBE in an EOC subject must take the test during the next administration
Students that are EOC eligible and complete course work must take the EOC during the next administration
Facts about EOCs
Students that are scheduled to test in April that are under Special Education and/or LEP programs, must have the committees review accommodations and testing requirements prior to the April EOCs. To take STAAR L, students must meet eligibility requirements: 4th year students who took STAAR L in December, are not qualified to take STAAR L in April.
Facts about EOCs
Campus are responsible for identifying all students that need to test
The 15% rule has been waived for the 2012-2013 school year
Facts about EOCs
ELL students must have a TEA special provision form for English I or II in their permanent records
4 hour timed tests Allowable make-up within the TEA
established windows Tests are given three times a year Tests cannot be used as CBEs English test dates cannot be
changed by districts
Manuals
This training does NOT replace the requirement of thoroughly reading and being familiar with
the appropriate Test Administrator Manual and
identifying the correct section of the manual for the specific
administration.
Standards
• Student did not meet Level 2: REQUIRED to Retest
• Student met minimum score, but did NOT meet Level 2:
Recommended to Retest, but not required
• Student met LEVEL 2 Can OPT to retest• Student met LEVEL 3 Can OPT to retest
Precoded labels will be provided for any student that has not met Level 2 and previously tested within
our district.
Who is testing?
• Students who are in a course that has an EOC test and are going to earn WHOLE course credit in the semester.
• Students who have passed an EOC test at a Level 2 or higher and have opted to retest.
• Students who have tested previously that DID NOT score at a Level 2 will receive a label, however: If a student is scheduled to test or a required re-
tester and are absent you code them A - absent; If a student MET MINIMUM but has stated they do
NOT want to RETEST, or are ABSENT, you VOID their answer document.
WHO IS TESTING?
All students that have only achieved Level I (unsatisfactory and met minimum), took a CBE in an EOC subject, or will complete an EOC subject course this spring, or have elected to re-test for a higher score.
Who is responsible for identifying students that need to test? - counselors, administrators, teachers, and CTCs.
Security and Confidentiality
Account for all secure materials before, during, and after each test administration
Protect the contents of all tests booklets and student answer documents
No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals No person providing an oral administration may write notes, calculations, or any other marks in a test booklet or in any other location Test materials’ inventory must be retained
DayDate
Monday April 1st
TuesdayApril 2nd
Wednesday
April 3rd
Thursday
April 4th
FridayApril 5th
EOCs
English I, III Writing
English I, III
ReadingMake-up English I, III Writing
English II Writing Make-up English I,
III
English II ReadingMake-up English
I,III English II Writing
ONLY AMMake-Ups
ALL MATERIALS MUST BE
RETURNED NO LATER THAN
4:30.
EOC TESTING DATES - April
All English Reading and Writing dates CANNOT be changed! Dates set by TEA.
Test Administrations must be trained by March 28, 2013
Additional Orders Deadline
Review your test materials order Determine if you will need additional materials
ADDITIONAL ORDER DEADLINE:
Thursday, March 21, 2013
Something to Think About……
Scheduling Issues More than one test session a day:
AM session 8:30-12:30 All extra time students would have to start at
8:30
PM session 1:30-5:30 Can go beyond the school day for afternoon
sessions Use the same test administrators for both test
sessions.
Student Overlaps: If scheduling more than one test session a day, are there students that would test in AM and then again in PM?
STAAR Scheduling Reminders
English dates are set by the state and CANNOT be changed. English I, II, and III Writing can be combined for
make-ups. English I, II, and III Reading can be combined
for make-ups.
TIMED TESTS 4 hour test Must stop individual times for nurse
visits Time does not stop for restroom or other
personal breaks Time stops for lunch All time starts and stops must be
documented on the seating chart Student with extended time
accommodation must stop testing at the end of the normal school day
If you go over the 4 hours, report it immediately to DTC
Test Administrator Directions
TA directions are the SAME for:
STAAR STAAR Modified
But be sure TA reads correct call out boxes for specific test subject and type.
Test Administrator Directions
TA MUST know what students they are testing PRIOR to testing day!
Directions require TA to read specific call out boxes for different tests and are dependent upon student population.
Test Administrator Directions Must ALWAYS be followed VERBATIM, absolutely
NO deviation.
Students must write their first and last name on test booklet and booklet number onto answer document.
Manual states when the 4-hour time limit begins. Start and stop time must be notated on seating chart.
Booklet and form numbers MUST be on seating charts.
TA Required Materials
TA Manual 2013 (flagged or highlighted to indicate correct section of
administration)
Student Rosters Verification Absence Form Seating Charts Accommodations Envelopes (with appropriate and correct materials)
Optional Materials: Scratch paper – see definition in OTPM Blank index cards or post-its Highlighters
DICTIONARY USE Refer to TEA Dictionary Policy and
the Linguistic Accommodations for ELLs
Students must use school dictionaries
Testing Time Begin testing no later than 9:30 AM.
Late arrivals AFTER 9:30 AM will be held over for a second session.
Have TA prepared for second sessions Second group monitored at all times Second group eats lunch BEFORE releasing
first group
Late arriving students placed in testing rooms AND testing by 1:30 PM. Must be separate room from students in AM session.If students arrive late for PM session, they can test on designated make-up day.
Accommodation Type 2: Extra Time
Must start by 9:30 AM
Students do NOT test at noon if they arrive late.
Late arrivals will test on make-up day.
EOC Answer Documents
All demographics must be entered if label not used. Overwrite label by bubbling in that which needs to be changed. Cannot overwrite name, PEIMS, DOB, or gender.
All test must have the date they were taken by the student bubbled in
Score code and accommodations must be bubbled in as needed. “O” can only be used with DTC approval.
Accommodations Coding
Accommodations for Students with Disabilities
Blank bubble for accommodation not specifically listed.
Refer to TEA Accommodation resources webpage or directions on recording accommodation codes.
Local Use Coding
1 = RETEST“Required” Testers OnlyDo not bubble for “Recommended” Testers
2 = FIELD TESTLanier, Travis, Cooper Only
Oral Administration
TA MUST: read Appendix B for specific directions, Read the entire Special
Instructions/Considerations section of the applicable accommodation policy
sign the “Viewing Secure Content” section of their oath,
explain level of reading support to student prior to beginning test, and
have same test booklet form number as student
STAAR and STAAR M MUST be tested separately for OA.
Oral Administration
Level of reading support:
ALL questions and answer choices.
PART questions and answer choices.
Option to CHANGE reading level support during the administration at student request if documented in IEP/IAP.
Oral Administration For reading tests, only the questions
answer choices may be read aloud. The student must read the selection first. Test questions and answer choices must be read in the order they are are presented.
Reading selection must never be read aloud to the student.
For writing, an oral administration is NEVER allowed for any part of the revising and editing passages, questions, or answer choices. However, reading aloud the reading prompt is an optional procedure.
Oral Administration
Refer to Appendix B for full training Ensure that the same test form is used by
student and TA If student receives a full oral the TA needs a
booklet If the student receives a partial oral, the TA reads
over the student’s shoulder Must sign the bottom part of oath prior to the
testing date Only questions and answers on the English
reading test may be provided after the student has read the reading selection
Oral Administration
Refer to Appendix B for full training No oral is allowed on the revising and editing
section of the English writing tests, the writing prompt may be allowed
Reference material may be read aloud to an eligible student
May read as many times as the student needs Test administrator must not rephrase, clarify, or
interpret any test content Test administrator must keep voice inflection
neutral
Transcribing
If the student has the accommodation, TA must be trained and sign additional box on oath. When the transcription has been accomplished, note on the top of the answer document the reason for the transcription and the name of person that transcribed. Not included in the 4 hour window for basic transcription.
Material Return
Sort EACH SUBJECT AREA test booklets by type: STAAR
Reading Writing
STAAR Modified Reading Writing
Band answer documents by type: Reading Writing
*Refer to handout on materials return.*
Paper Banding
Band answer documents by 100.
Do NOT band over 100.
Place hand grids behind header sheets.
Only 1 GREEN header sheet required!
Complete PACKAGE _____ OF ______ on paper band correctly!
REFERENCES
STAAR DCCM STAAR ACCOMMODATIONS STAAR OPTIONAL PROCEDURES TIME POLICY SECURITY MANUAL DICTIONARY POLICY STAAR TEST ADMINISTRATORS
INSTRUCTIONS
Prior Training
Refer to prior training for responsibilities …Packing …Seating Charts …Security and Confidentiality
Test Administrations There are TWO TAKS test administrations for April
TAKS Exit – first time enrolled 11th grade students that have never taken the Exit test (unless scheduled to graduate by summer 2013). Must be PEIMS coded 11th grade only. Test Math/Science/Social Studies Only
TAKS Exit Re-Test – students that have not passed one of more Exit test required for graduation. Grades 11 or 12 that have taken the Exit tests prior or are first time Exit TAKS takers that are scheduled to graduate by summer 2013. All subjects test during the week.
DayDate
Monday April 22
TuesdayApril 23
Wednesday
April 24
Thursday
April 25
FridayApril 26
TAKS
ELA (Re-test
only)
Math (Exit and
Exit Re-test)
Science (Exit and Exit Re-
test)
Social Studies
(Exit and Exit Re-test)
All material
s returned
Holiday
TAKS TESTING DATES - April
Dates CANNOT be changed! Dates set by TEA. Test Administrations must be trained by April 22, 2013No make-ups
Materials for Testing Sessions See DCCM page 64
Number 2 pencils only Highlighters may be provided for all
tests Math and science charts – if marked,
destroy Dictionary and calculators- see page 65
Dictionary and Calculator Use
Combined dictionary/thesaurus Ratio 1 to 5 LEP students may also use an ESL dictionary
(not a bilingual dictionary) Calculators
For math, graphing calculators on a 1 to 1 ratio. Must be cleared prior to and after test
For science, graphing, scientific, or four function may be used on a 1 to 5 ratio. If graphing calculators are shared they must be “hard” cleared prior to each student’s usage
Accommodations By the book (note Use 2010-2011 ACCM) Oral – (not allowed on TAKS or TAKS
Accommodated ELA) must train separately (see appendix C of DCCM/TA manual)
Used in classroom on a routine basis Documentation – note IEP/IAPs CTC must be notified in writing of each
student’s accommodations
Test Booklets
There are three test versions for the TAKS Exit test administrations for April TAKS TAKS Accommodated TAKS Modified
There are only two test versions for the TAKS Exit Re-test administrations for April TAKS TAKS Accommodated
Labels If name, date of birth, gender, or PEIMS is incorrect – a
new answer document must be submitted Score codes for Exit Re-test
A is for Absent X if the student’s ARD committee has determined and
documented in the IEP that the student should not participate in the TAKS or TAKS Accommodated exit level re-test
P is for Previously met passing standards – (not used for prior “X”)
O is for other – you need my permission to use this code
Answer Documents
Be sure that test taken, enrolled grade, accommodations, and score codes are filled in
Exit Re-test Answer Documents
Material Return
Sort test booklets and answer documents by test administration:
TAKS Exit TAKS TAKS Accommodated TAKS Modified
TAKS Exit Answer documents TAKS and TAKS Accommodated TAKS Modified
TAKS Exit Re-test Answer documents Sorted by grade level
*Refer to handout on materials return.*
Paper Banding
Band answer documents by 100.
Do NOT band over 100.
Place hand grids behind header sheets.
Only 1 GREEN header sheet required!
Complete PACKAGE _____ OF ______ on paper band correctly!