ASME Pressure Vessels & Piping Division Operation Guide

ASME PVP DIVISION OPERATION GUIDE – APRIL 2013

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ASME Pressure Vessels & Piping Division

Operation Guide April 2013 PVP Division Approval: April 5, 2013 Technical Group Approval: August 22, 2013 . Superseded Revisions

November 2009 October 2004

January 2002 (with April 2002 modifications) January 2000

November 1997 March 1996 July 1995 May 1992 November 1990 June 1988 October 1987 June 1987 March 1987 September 1983 April 1983


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Contents

I. RECORD-OF-REVISIONS .............................................................................................................................. 3

II. INTRODUCTION, OBJECTIVES, AND ACTIVITIES ....................................................................................... 4 II.A Introduction ........................................................................................................................................ 4 II.B. Goals. ............................................................................................................................................... 4 II.C Activities. ........................................................................................................................................... 4 II.D Voting and Approval of Actions. ........................................................................................................ 4 II.E Terms of Office. ................................................................................................................................. 4 II.F Removal from Office. ......................................................................................................................... 4 II.G Bylaws and Operation Guide. ............................................................................................................ 4 II.H Conference Registration Fee Exemption. .......................................................................................... 4 II.I PVPD Memorial Scholarship. ............................................................................................................ 4 II.J The Rudy Scavuzzo Student Paper Competition and Symposium. ................................................... 4 II.K Custodian Fund ................................................................................................................................. 6

III. ORGANIZATION ............................................................................................................................................. 6 III.A Executive Committee ......................................................................................................................... 6

III.A.1 Division Chair ...................................................................................................................... 6 III.A.2 Division Vice-Chair .............................................................................................................. 7 III.A.3 Division Secretary ............................................................................................................... 7 III.A.4 Senate Select ...................................................................................................................... 7

III.B Administrative Committees ................................................................................................................ 8 III.B.1 Program Committee ............................................................................................................ 8 III.B.2 Communications Committee ............................................................................................... 8 III.B.3 Honors & Awards Committee ............................................................................................ 10 III.B.4 Professional Development Committee .............................................................................. 16 III.B.5 Division Senate and Senate Select ................................................................................... 16 III.B.6 Membership Committee .................................................................................................... 17 III.B.7 Liaison Representatives .................................................................................................... 18 III.B.8 International Chair ............................................................................................................. 18 III.B.9 Role of PVP Spouses ....................................................................................................... 18

III.C General Committee ......................................................................................................................... 19 III.C.1 Technical Committees ....................................................................................................... 19 III.C.2 Special Technical Committees .......................................................................................... 19

ANNEX A – List of Past PVP Chairs ............................................................................................................................ 20

ANNEX B—List of PVPD Conference Chair, Date, Locations ..................................................................................... 22

End of PVP Division Operation Guide (excluding Appendices) ................................................................................... 23 Appendix A: Operation Guide for Technical Committees ............................................................... Separate Document Appendix B: Programs and Publications Guidelines ..................................................................... Separate Document


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I. RECORD-OF-REVISIONS A Record-of-Revision shall be provided that summarizes revisions of the current document as compared to the revision it supersedes. The Procedures shall be named with a revision date in the form of Month and Year, e.g., March 2009, prominently displayed on the document's title page, and on each page of the document, as practical. Copies of revisions shall be distributed by the Executive Committee Member charged with maintenance of the Procedures; full or partial copy distributions may be made as practical, i.e., only pages affected by changes versus complete new copies. A list of previous (superseded) revisions shall be listed on the cover page, indicating the month and year of the superseded versions. Changes are noted with respect to the November 2009 Version. 1. Reorganized Sections to match Bylaws Sections. 2. Change Materials & Structures Group/Operating Board to K&C Governing Organization. 3. Change Council on Engineering to Knowledge and Communities Sector ("K&C") throughout. 4. Change Operating Procedures to Operation Guide to be consistent with ASME terminology 5. Change “Publications” to “Communications” throughout. 6. Move various “what” items to Bylaws. 7. Delete Publicity Committee. 8. Remove terms of office (moved to Bylaws). 9. Add approval voting of actions. 10. Delete ICPVT – no longer considered a PVP related organization. 11. Move Fellow Membership to Senate. 12. Changed all “Chairman” terminology to “Chair” terminology. 13. Change “Transactions” terminology to JPVT, Transactions of the ASME terminology. 14. Change review of Bylaws and Operating Procedures to after the Spring Retreat Meeting. 15. III.A.1.8, remove “two” delegates. 16. Add Executive Committee selection criteria (moved from Bylaws). 17. III.B.2.8; delete Pamphlet Papers from Communications Committee responsibilities. 18. III.B.2.14; delete reference to two issues of the Newsletter. 19. III.B.3.2; add Honors & Awards Committee Meeting Minutes requirements. 20. Rename Sam Y. Zamrik Literature Award to G.E.O Widera Literature Award. 21. Rename PVP Medal to ASME S.Y. Zamrik Pressure Vessels and Piping Medal, a Society award. 22. III.C.1.2; delete term of office (moved to Bylaws). 23. III.B.5; change Historian to Senate Vice-Chair/Historian. 24. Add Annex A List of Division Chairs. 25. Add Annex B List of Conference Chairs, Dates, Locations. 26. Add II.F Removal from Office. 27. Add II.J. Rudy Scavuzzo Student Paper Competition and Symposium details.


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II. INTRODUCTION, OBJECTIVES, AND ACTIVITIES II.A Introduction This Operation Guide provides procedures by which the Executive Committee, the General Committee

and those committees that report to them operate to fulfill the Bylaws of the Division. The Bylaws and these procedures contain the same main headings to provide one-to-one correspondence of items. The objective of the Operation Guide is to provide the “how” for the Bylaws “what.”

These procedures are based on current Division practice, and as changes to that practice are made,

appropriate changes should be made to the document. Ideally, whenever a procedure change is recommended, corresponding changes to this document should already be prepared to describe the change as its means of documentation.

A yearly review (after the Spring Executive Committee Retreat meeting, but before the Annual

Conference) of these Procedures shall be made by an Executive Committee member appointed by the Chair, and revisions recommended to the Executive Committee.

These Procedures are maintained on a word-processing system (MS WORD) by a Senate Select

member who has been assigned the responsibility for maintenance. These Procedures shall be posted on the ASME-PVP website after approval by the K&C Governing

Organization. II.B. Goals. No Operation Guide.

II.C Activities. No Operation Guide.

II.D Voting and Approval of Actions. No Operation Guide.

II.E Terms of Office. No Operation Guide. II.F Removal from Office. No Operation Guide. II.G Bylaws and Operation Guide. The Operation Guide shall conform to ASME Policy 4.12 on Operation Guides and K&C Operation Guide

Section 21.

II.H Conference Registration Fee Exemption. No Operation Guide.

II.I PVPD Memorial Scholarship. No Operation Guide. II.J The Rudy Scavuzzo Student Paper Competition and Symposium.

1. The Student Paper Competition was initiated in 1993 to give college and university students the opportunity and experience of writing and presenting papers, to allow the students to


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attend a professional engineering conference with an international audience, and to foster their interest in the Society. The name was changed to the Rudy Scavuzzo Student Paper Competition and Symposium in 2010.

2. Students registered at an accredited college or university, either as graduate or undergraduate students, are eligible to submit papers. While co-authorship with other students and faculty advisers is permitted, a lead student author must be identified for communications purposes. Not more than three (3) authors (i.e., the lead author and two co-authors) are allowed. Student authors of each paper must provide verification that they were registered students at the time the paper was submitted.

3. A 150–200 word abstract must be submitted by the Lead Student Author. 4. Abstracts shall be submitted through the Conference Webtool. A Student Paper Symposium

and Competition session shall be contained within each of the PVPD Technical Committee Tracks. Abstracts shall be entered into one of the Student Paper Competition and Symposium sessions. Only papers submitted directly to the Student Paper Competition and Symposium Topics, within the individual Technical Committee Tracks, are eligible for the Student Paper Competition. Papers submitted to non-student technical sessions are NOT eligible for the Student Paper Competition.

5. Each student author shall be identified as a Ph.D., MS or BS student. Papers in the BS/MS category must be authored by students with BS or MS status at the time the paper was submitted. Papers in the Ph.D. category must be authored by students with Ph.D. status at the time the paper was submitted. Upon acceptance of the abstract, a draft paper, which will be reviewed in accordance with ASME peer-review procedures, must be submitted. Comments from the reviewers will be forwarded to the lead author.

6. Draft papers that meet the acceptance criteria will be invited for full paper submission. The final paper must be written in accordance with the ASME Publication Guidelines, and all reviewers’ comments must be resolved. Accepted final papers will be published in an appropriate Conference Publication, and will be invited for presentation at the Student Paper Symposium.

7. The lead student author must present the paper in one of the Student Paper Symposium sessions at the Conference. Authors who do not present their papers, for any reason, are NOT eligible for the travel compensation, awards, competition prizes or certificates.

8. Early April of the year of the Conference, the Senate Review Committee will identify, for presentation at the Rudy Scavuzzo Student Paper Competition and Symposium, a total aggregate of 16 student papers selected as finalists for the Competition from the two separate categories — the Ph.D. level and the BS/MS level —, and another total aggregate of 16 student papers selected for the Symposium as honorable mentions. Only accepted final papers will be considered for participation to the Rudy Scavuzzo Student Paper Competition and Symposium. Accepted final papers from finalists and honorable mentions will be published in an appropriate Conference Publication and will be invited for presentation at the Student Paper Symposium. Accepted final student papers not selected for the Symposium will be forwarded to, and will be presented at, the regular Conference sessions.

9. A travel allowance of $1000 will be awarded to the presenting author of each finalist paper, and a travel allowance of $700 to the presenting author of each honorable mention paper.

10. Only one finalist may be selected from each participating academic institution for each category.

11. Finalists from previous conferences may only be re-selected as finalists in a different category, i.e., BS/MS to Ph.D.


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12. Finalist papers will be judged, along with others in the finalist sessions, based on written technical content and presentation effectiveness. The Student Paper Competition Judges will select, at their discretion, in each category (Ph.D. and BS/MS), one Outstanding Student Paper, one First Runner-Up Student Paper and one Second Runner-Up Student Paper.

13. Each student author of the finalist papers will receive a PVP Certificate of Recognition or a Special Certificate (for the winning papers). All student authors attending the Conference are expected to attend — and will be recognized at — the PVP Honors & Awards Luncheon on Wednesday. Luncheon tickets will be provided.

14. In addition, in each category (Ph.D. and BS/MS), $1000 will be awarded to the presenting author of the Outstanding Student Paper ; $800 will be awarded to the presenting author of the First Runner-Up Student Paper, and $500 will be awarded to the presenting author of the Second Runner-Up Student Paper.

15. Student authors must pay the registration fee, which includes a CD ROM of the Conference, Proceedings and one ticket to the Honors & Awards Luncheon. Faculty advisors attending with the student authors must pay the full appropriate (e.g., ASME member) registration fee.

16. One year’s FREE membership in ASME will be provided to all Student Paper Competition and Symposium student authors and student co-authors.

17. Student Paper Symposium attendees are invited to attend the Conference-Wide Reception. 18. All student authors must make their own arrangements for travel and hotel accommodations.

. II.K Custodian Fund

A reserve fund of money from various programs sponsored by the Division shall be kept on deposit in a Custodian Fund with the Society Treasurer. Use of this money shall be decided by the Executive Committee, and any payment from the Custodian Fund requires written authorization signed by two members of the Executive Committee, by the Chair or appropriate designee and another member of the Executive Committee of the Division. The Custodian Fund shall be administered according to Society Policy 2.1.

III. ORGANIZATION III.A Executive Committee III.A.1 Division Chair

1. The Division Chair is responsible to the Society for the operation of the Division, serving both

the elements of the Division and the relevant administrative and policy units of the ASME K&C Governing Organization.

2. The Chair is the principal contact with the Society staff and resources. 3. In addition, the Chair performs the following:

a. Calls and presides over the meetings of the General and Executive Committees, and plans and guides the progress of the Division during the term of office.

b. Serves as a Division Representative to the K&C Governing Organization Operating Board after approval by the K&C Governing Organization Operating Board and appointment by the Group Leader.

c. Submits an Annual Report of the Division to the K&C Governing Organization Leader by May 15 each year.

d. Writes a Chair's Message for editions of the Division Newsletter in accordance with the


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Newsletter requirements. e. Signs, with additional Executive Committee member signature, requests for withdrawals

or transfers of funds from the Division Custodian Account. f. Processes all Division Officer nominations and appointments, submitting completed

forms and attachments and confirmations in accordance with Society Procedures. g. Reports on Technical Committees activities at Executive Committee Meetings. h. Reviews presentation information and performs required actions. i. Ensures that the Division Bylaws and Operation Guide are reviewed and maintained up-

to-date, and without conflict with Society Policies. j. Ensures that a smooth transition from activities from one year to the next occur, including

transfer of materials and information between out-going and in-coming personnel, such as Administrative Committee Chairs and Technical Committee Chairs.

k. Is the only person to directly contact potential candidates for membership on the Executive Committee. This approach is taken to maintain the confidential nature and sensitivity of the new member deliberations and the need to convey consistent information. Contact should be limited only to those persons that the Executive Committee has identified in previous deliberations, and initially to the one person chosen as the leading candidate.

l. Reviews budgets for conferences in which the Division participates. PVP Division Conference Budget Guidelines are provided in Executive Committee Guidelines.

m. Delegates the review of the Custodian Account activities summary prepared periodically by ASME Engineering Programs to a Senator Select. Member.

n. Coordinates liaison with Society committees and functions concerned with finances and budgets.

o. Ensures all communications adhere to ASME Policy 15.1 concerning public policy statements.

p. Approves Conference site/hotel visits in advance including accompanying costs. q. Approves and signs the Events Planning form (EPAT) for the ASME Events Committee.

4. In making its selection for nomination of the new incoming member, the Executive Committee

shall determine that: a. Each person so considered has had experience in one of the Technical Committees or

Special Technical Committees of the Division, preferably as Chair b. The nominee has necessary financial resources for support to attend all meetings of

the Executive Committee, and carry out assignments as required c. The nominee is willing and committed to serve in the capacities described in Section

III.A.1 for the benefit of the PVP Division d. The nominee is a corporate member of the Society in good standing

III.A.2 Division Vice-Chair

In the absence of the Chair, the Vice-Chair acts in all matters of Division interest.

III.A.3 Division Secretary

The Secretary keeps the minutes of all meetings of the General and Executive Committees; maintains the Division membership list, distributes information, reports, and instructions on the operation of the Division to all members of the General Committee and the K&C Governing Organization Chair and works with the Chair on matters of Division interest. The Chair designates one of the Executive Committee members to be the Secretary each year.

III.A.4 Senate Select


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The Senate Select is an integral part of the Executive Committee and is a group of approximately 10 senators who act in an advisory capacity to the Executive Committee. These senators perform duties at the discretion of the Executive Committee. (See Section III.B.5 of the Bylaws and Section III.B. 5 of this Operation Guide for discussion on the Senate Select history and duties).

III.B Administrative Committees III.B.1 Program Committee

1. The Program Chair monitors all programs in which the Division participates to assure that important topics are adequately covered.

2. The Program Chair’s duties include, in general, administration, social programs, reporting, and

general coordination of all programs during his/her term.

3. The Program Chair’s responsibilities related to the annual Conference are as follows: a. Pre-Conference Responsibilities: May-July

1. Create Blue Session Chair Report Form 2. Create Green Session Evaluation Form 3. Create Yellow Conference Evaluation Form 4. Forms sent to ASME Meetings Manager

a. Session Packet (Blue and Green) b. Conference Participant Packet (Yellow)

5. Appreciation Dinner arrangements under the guidance of an appointed Senate Select Member

b. Conference responsibilities: July or August 1. Create and distribute Attendance Forms For EC Meetings (Sunday and Thursday) 2. Setup and host the Appreciation Dinner (Tuesday) 3. Conduct Conference Evaluation Meeting (Thursday): Take notes on attendee’s

comments; allow three minutes per person to speak uninterrupted c. Post-Conference responsibilities: August – November

1. Collect information from Session Chair Reports 2. Session Evaluation Form 3. Conference Evaluation Form 4. Session Attendance Form 5. Final Conference Evaluation Meeting Comments 6. Previous Year’s Conference Evaluation Report (no-show information)

d. Write and distribute the Conference Evaluation Report 1. Session statistics 2. Comments and ratings from participants 3. No-Shows and history 4. Indicate honors quality sessions, honors and Journal quality papers

4. See Appendix B for additional Guidelines.

III.B.2 Communications Committee

1. The Communications Committee serves an administrative committee function to support the Division technology transfer objectives. The Division Communications Committee consists of:

a. Division Communications Chair (Executive Committee Member) b. Technical Editor of the Transactions of the ASME Journal of Pressure Vessel

Technology (JPVT) c. Division Newsletter Editor


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d. Division Membership Chair e. A Representative from each Technical Committee

2. The Division Communications Chair is responsible for all publications of the Division, including pamphlet papers, symposium or proceedings volumes, special publications (e.g., the PVP Technology series, formerly the Decade of Progress series), the Division Newsletter, the Division Brochure and any other publications deemed appropriate by the Executive Committee to meet Division objectives.

3. The Journal of Pressure Vessel Technology (JPVT) is a repository for permanent interest

papers from a variety of sources.

a. The Editor of the JPVT is responsible for the JPVT in accordance with Society Policy.

b. The Editor of the JPVT is responsible to ensure that positions of Associate Editors of the JPVT are filled by qualified, responsible persons.

c. Authors may submit original papers directly to the Editor for consideration. Papers published in symposium volumes may also be considered for publication in the JPVT. See Section B.11 of Appendix B for details for preparing publication of JPVT papers.

4. Symposium, proceedings, and JPVT volumes contain reviewed technical papers. Symposium and proceedings volume papers are for "current-interest" topics whereas JPVT papers are for "permanent interest" topics. Each of these types of publications require THREE (3) peer reviews, at least two of which must be positive for approval of the publication. A JPVT Associate Editor or symposium volume editor may be one of the three reviewers, as appropriate.

5. Symposium and proceedings volumes contain a number of papers on related topics that are

sponsored by a Technical Committee and developed with the approval of the Conference Technical Program Chair and the Division Communications Chair. Papers are generally solicited by session developers and collected by volume editors. Papers included in symposium or proceedings volumes that contain material of permanent interest may also be submitted to the JPVT for consideration. See Section B.2 of Appendix B for details in developing symposium volumes in conjunction with conference programming.

6. Special Publications such as the PVP Technology series (formerly the Decade of Progress

series 1972, 1978, and 1982) was developed on an ad hoc basis to meet specific needs identified by individuals, the Communications Committee, or the Executive Committee. In 1992, the series became PVP Technology for the 1990s, developed by a Chief Editor appointed by the PVPD Communications Chair with the approval of the Executive Committee. The Chief Editor coordinates Contributing Editors' contributions from the participating Technical Committees (usually 3 or 4). The Communications Chair is responsible to the Executive Committee for organizing the development, setting guidelines for the developers, assuring proper review, and assuring completion on schedule.

7. Proceedings Volumes are used to publish the entire publication record of a conference or

meeting. Their contents may be reviewed at an appropriate level.

8. The Division Newsletter is published to communicate Division activities to primary and secondary members of the Division and others with interest in activities of the Division. The Newsletter is normally published once a year to be available for distribution prior to the Annual PVPD Conference.


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9. The Communications Committee handles publicity and public relations activities as assigned by the Executive Committee. a. The Communications Chair coordinates Division publicity, particularly that associated

with Conferences. Conference publicity includes preparation and issue of conference publicity announcements for ASME News, the ME Magazine and other publications, press releases, etc.

b. Conference publicity is approved by the Conference General and the Conference Technical Program Chairs before release. The Communications Chair should provide the various ASME Short Course Instructors who teach courses related to PVP Technology, copies of PVP Division publicity materials to be set out at the Short Courses.

c. Publicity should be provided principally on the ASME-PVP website. Paper copies and emailed copies (cost per email) should be minimized.

10. A Division Brochure is published periodically for distribution at meetings, etc.

III.B.3 Honors & Awards Committee

1. The Division Honors & Awards Committee Chair is responsible for: a. the initiation, review, and submittal of recommendations to the Division General and

Executive Committees for ASME Honors b. the forwarding of nominations to the Society Committee on Honors c. the administration of Division Awards.

2. The Honors & Awards Committee Chair writes Meeting Minutes of the PVPD Honors &

Awards Committee Meetings and distributes them to the PVPD Executive Committee and PVPD Honors & Awards Committee members.

3. The Honors & Awards Committee Chair organizes and presides over Division Honors &

Awards Assemblies, and prepares suitable printed programs. 4. Each Technical Committee, through its Chair, is responsible for bringing to the attention of the

Honors & Awards Committee persons in its area of activity considered by the committee to be meritorious.

5. The Division Honors & Awards Committee is responsible for soliciting, accumulating and

screening recommendations from various elements of the Division concerning persons and papers for honors and awards. The Honors & Awards Committee initiates, reviews, and submits recommendations, for approval, to the Division Executive Committee for Society honors and awards, and administers the Pressure Vessels and Piping Division awards.

6. The Honors & Awards Committee issues revisions to these procedures, as necessary, with

the approval of the Executive Committee. 7. The Honors & Awards Committee Chair makes or arranges all award presentations at the

Division Conference.


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8. The Technical Committees and Special Technical Committees may sponsor their own awards as provided in their Operation Guide. These awards are approved by the Executive Committee.

9. In the case of Society Awards, the Honors & Awards Committee Chair presents

recommendations to the Executive Committee, and if so instructed, processes the recommendations to the Society Committee on Honors.

10. The Honors & Awards Committee Chair annually requests the ASME Staff to prepare a Board

of Governors Award for the outgoing Chair of the Executive Committee. This is normally awarded at the Division Conference.

11. Refer to the latest Society Honors Publication for additional information on Honors and

Awards to Division personnel. 12. The Pressure Vessels and Piping Division Medal was renamed the ASME S.Y. Zamrik

Pressure Vessels and Piping Medal by the Society Committee on Honors and the Board of Governors in 2009, upon recommendation by the PVPD Executive Committee, and became a Society medal. This medal recognizes outstanding contributions in pressure vessel and piping technology, including, but not limited to, research, development, and teaching coupled with significant service to the PVP Division. The Honors & Awards Committee is expected to consider at least two candidates for the Medal, and nominate one person each year for this award. a. The presentation of the Medal is at the Division Honors & Awards Luncheon. b. Approval of a candidate for the Medal must include consideration of whether the

candidate has recently received another high level award such as the PVP Outstanding Service Award or an ASME Dedicated Service Award, or another Society Award, particularly any Codes and Standards Medals or awards. There should be three years between receipt of such awards, i.e., the Medal should not be awarded less than three years following receipt of one of the higher level awards.

c. The Medal honorarium is set by the Society subject to recommendations by the Honors & Awards Committee Chair and the Executive Committee.

13. The Pressure Vessels and Piping Division sponsors the following Division Awards:

a. Certificates of Recognition b. Certificates of Appreciation c. The S.S. Chen PVP Outstanding Service Award d. The G.E.O. Widera Literature Award, the Editor's Choice Award. e. Conference Outstanding Paper Awards f. The PVP Jim Farr Outstanding Conference Session Award

g. The PVP Dr. Heki Shibata Outstanding International Technical Session Award h. The Rudy Scavuzzo Student Paper Competition and Symposium Awards

14. Certificates of Recognition.

a. The Pressure Vessels and Piping Division Certificate of Recognition is given in recognition of outstanding contributions within the Division, especially within a Technical Committee, Special Technical Committee, or other specific committee. Certificate of Recognition nominations typically originate from such committees.

b. The Certificate of Recognition is given for contributions such as acting as chair of the PVPD part of a technical meeting, or something similar, including authorship of an outstanding conference paper(s) (see also the Conference Paper Awards). The Certificate of Recognition places most emphasis on a specific accomplishment of the candidate and less on the length of service.


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c. The candidate, the candidate's qualifications, and the nomination are reviewed with the Honors& Awards Committee Chair to decide what action and voting are necessary. In general, no one may receive the same certificate more than once within two years.

15. Certificates of Appreciation.

a. The Pressure Vessels and Piping Division Certificate of Appreciation is granted in recognition of outstanding contributions to pressure vessel and piping engineering through research, practice and/or teaching and service to the profession or the Division over a period of years.

b. A Certificate of Appreciation is awarded for the following: 1. Conference Chair 2. Conference Technical Program Chair

3. Technical Committee or Special Technical Committee Chair who have successfully completed their appointments.

4. Associate Journal Editors who have successfully completed their appointments.

5. Developers of Tutorials or Professional Development Courses. 6. The PVP Jim Farr Outstanding Conference Session Award 7. The PVP Dr. Heki Shibata Outstanding International Technical Session Award 8. Conference Paper Awards.

c. Nominations for the Certificates of Appreciation may be proposed by letter through the Honors & Awards Committee Chair or directly to the Executive Committee of the Pressure Vessels and Piping Division.

16. The S.S. Chen PVP Outstanding Service Award recognizes unusual outstanding voluntary

service to the Pressure Vessels and Piping Division marked by outstanding performance, prolonged and committed service, devotion, enthusiasm and faithfulness. The S.S. Chen PVP Outstanding Service Award is administered in accordance with the documentation within the Division Honors & Awards Committee. The Award is a Certificate and an honorarium is set by the Executive Committee. The Honors & Awards Committee is expected to consider at least two candidates for the S.S. Chen PVP Outstanding Service Award, and nominate one person each year for this award.

17. Journal Literature Awards

a. The following Journal Literature Awards are granted annually by the Pressure Vessels and Piping Division: 1. The G.E.O. Widera Literature Award. 2. The Editor's Choice Award.

b. The Journal Literature Award was established in 1999 and renamed to the Sam Y. Zamrik Literature Award in 2005 and subsequently renamed the G.E.O. Widera Literature award in 2011 is for an outstanding original paper of permanent interest or for an original survey or review paper of current literature, or both published in the Journal of Pressure Vessel Technology.

c. The awards are presented during the Honors & Awards Luncheon during the Division Conference each year. Special Certificates are usually issued.

d. Recipients are approved by the Executive Committee on recommendation by the Journal Editor.

e. An author can receive only one award each year. f. The contributions must be original and current having been presented to the Society

during the two (2) calendar years prior to the date of the award. The papers must have been published or accepted for publication by the Society and may or may not be a contribution to the permanent literature of engineering. Joint authorship is permissible. Although it is not mandatory, it is desirable that the authors be corporate members of the


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Society. g. Each year, prior to December 15, the Technical Editor of the Journal of Pressure Vessel

Technology (JPVT) sends to each Associate Editor a list of all papers accepted for publication during the year along with a request that the Associate Editor identify the top 15% in the editor's cognizant area.

h. The Technical Editor collates the lists from the Associate Editors and screens the compiled list based on any additional knowledge the editor may have, and passes the final list on to the Honors & Awards Committee with recommendations by February 15.

i. Upon receipt of the nominations, the Honors & Awards Committee reviews the recommendations and decides on the final selection of awards. Written recommendations are made to the Executive Committee whose approval is required.

18. The Conference Outstanding Conference Paper Awards, the PVP Jim Farr Outstanding

Conference Session Award, and the PVP Dr. Heki Shibata Outstanding International Technical Session Award are for papers presented and published, and for sessions developed at the previous year’s annual PVPD Conference. a. The nominations rest with the Technical Committees, the International Committee, and

the Conference Technical Program Chair. The session chairs are asked to recommend paper and session awards to Technical Committee Chairs, at the approximate rate of 1 session and 1 paper for every 10 sessions sponsored by the committee. These sessions and papers are forwarded to the Technical Program Chair for consideration. The International Committee recommends the Outstanding International Technical Session. The Technical Program Chair makes the final selections.

b. The Technical Program Chair of a PVPD Conference recommends the Conference Outstanding Paper Awards (for each Technical Committee) and the two Outstanding Session Awards to the Honors & Awards Committee Chair for approval by the Executive Committee.

19. Awards for the Rudy Scavuzzo Student Paper Competition and Symposium are discussed in

Section II.J. Certificates of Recognition are considered for these awards.

20. Any person may recommend awards to the Honors & Awards Committee.

21. There are deadlines that must be met by the Honors & Awards Committee each year, to execute the applicable Society and Division Awards. Most of the burden of meeting these deadlines rests with the Honors & Awards Committee Chair. Table III.B.3.1 shows these deadlines.

ASME PVP Operation Guide – April 2013

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Table III.B.3.1 Honors & Awards Committee Deadlines

MONTH

PLACE

DUTY

July

PVPD Conference

1. Schedule Honors & Awards Committee meeting. 2. Select ASME S.Y. Zamrik Pressure Vessels and Piping Medal, S.S.

Chen PVP Outstanding Service Award, and other awards recipients for approval by the Executive Committee.

3. Discuss and make assignments for awards for the next year. 4. Make final plans for the Honors & Awards Luncheon and assure all

arrangements have been made; host luncheon; head table confirmation, photographers, presentation logistics.

August

1. Write minutes of the Honors & Awards Committee meeting and mail

to Executive and Honors & Awards Committees. 2. Mail awards to those who could not attend the Honors & Awards

Luncheon to receive their awards. 3. Prepare a letter to Headquarters for recommendation of the Board of

Governors Award for the outgoing Division Chair. September October

Fall Meeting

1. Prepare a nomination package for the ASME S.Y. Zamrik Pressure

Vessels and Piping Medal award. A nominating cover sheet with 4 to 5 letters and recipient's resume are needed. This package must be mailed to Society Headquarters by October 1.

January

1. Write to the Honors & Awards Committee and PVPD Chair about

award certificates of the preceding year to obtain the final list. February

1. Prepare a list of awards for the approval of the Executive Committee

at the Spring meeting. Obtain addresses of all recipients and awarding committees for Certificates of Recognition.

March April

Spring Retreat

1. Obtain approval of the awards list and publish the final list for

Honors & Awards Committee review. 2. Prepare list of Honors & Awards Committee Members for ASME

approval by the end of March. 3. Confirm ASME has notified the PVP Medalist and follow-up with a

letter from the Division Honors & Awards Committee Chair, instructing the medalist of what is expected; when to arrive, hotel arrangements, what type of "lecture" to prepare, i.e., the level of technical sophistication for an Honors & Awards Luncheon, time limit (10-15 min.).

April

1. Send the final list of Certificates to ASME Headquarters 6 weeks

before the PVPD Conference. Confirm correct spelling, etc 2. Invite the Society President to the Honors & Awards Luncheon in

coordination with the Conference General Chair. 3. Invite all award Recipients to the Honors & Awards Luncheon. 4. Invite introducers to the Honors & Awards Luncheon for the major

awards (ASME S.Y. Zamrik Pressure Vessels and Piping Medal, S.S Chen PVP Outstanding Service Award, Outstanding Conference


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Session, Outstanding International Technical Session, Outstanding Papers, G.E.O. Widera Literature Award, Editor’s Choice Award).

5. Prepare the Final Honors & Awards Luncheon Program and mail it to the ASME Meetings Manager 6 weeks before the Honors & Awards Luncheon. Confirm correct spelling, etc.

6. Obtain a copy of all awards for use at Honors & Awards Luncheon presentation.

7. Coordinate Honors & Awards Luncheon head-table seating and reserved seating tables for honored guests and award recipients with the Division Chair and Conference General Chair.

8. Obtain information on Fellow Award recipients for presentation ceremony; e.g., for introductions, etc.


Page 16 of 23

III.B.4 Professional Development Committee

1. The Division Professional Development Chair is the Chair of the Division Professional Development Committee and, as such, is responsible for the initiation, review, and submittal of recommendations to the Division General and Executive Committees for professional development activities, and the administration of these activities, e.g., Tutorials, Satellite Programs and Short Courses. The Division Professional Development Chair works with other units of the Society and within the Division to determine the professional development needs of the Society in pressure vessels and piping technology and related disciplines.

2. The Division Professional Development Committee consists of the Division Professional

Development Chair and the Technical Committee Professional Development Representatives. The Professional Development Committee serves an Administrative Committee function to support the Division objectives in continuing education and professional growth in pressure vessels and piping technology.

3. Section B.13 of Appendix B provides Guidelines for PVP Division-Sponsored Tutorials.

III.B.5 Division Senate and Senate Select

1. The presiding officer shall be called the Senate President. The Division Senate and Senate Select are integral to the Executive Committee. The Senate Select is a group of Senators who possess unique qualifications and have supported and continue to support and oversee the Division activities. They use their experience gained while being the Division Chair to advise the Executive Committee.

2. The out-going Division Chair becomes the Senate Vice-Chair/Historian and is responsible for recording the Division activities and history during their period serving as Vice-Chair/Historian. This Division history is added to the previous Division history and passed to the next Senate Vice-Chair/Historian for continuation. The Historical Records, for which the Senate Vice-Chair/Historian is responsible, is principally a set of documents containing the records from prior years. This set of records is passed from Senate Vice-Chair/Historian to Vice-Chair/Historian, or maintained at convenient location(s), as appropriate. The typical historical records include: a. The Senate Vice-Chair/Historian may write an introduction and conclusion. This

document should summarize the significant accomplishments and difficulties for the Division during the previous year, i.e., the Senate Vice-Chair’s/Historian's term as Division Chair.

b. Copies of the Division Newsletter(s), with appropriate commentary. c. Copy of the Division Officer's Chart used while the Senate Vice-Chair/Historian was

Division Chair. d. Copies of the Executive Committee and General Committee Minutes. e. Copy of the PVPD Conference Program Brochures, Advance Flyer, and Final Program for

the Conference developed during the Senate Vice-Chair/Historian's term as Division Chair. For a July Conference, this will be the Conference occurring when the Senate Vice-Chair/Historian first becomes a member of the Senate. A copy of the corresponding Honors & Awards Luncheon Program from the Conference.

f. A list of publications from the year, particularly the Conference Volumes. g. Copy of the appropriate portions of the ASME Congress Program Brochure, with any

appropriate commentary.


Page 17 of 23

h. Commentary on other important events, including special honors, such as PVP members who have received other Society Awards, e.g., J. Hall Taylor Medal, Codes & Standards Medal, etc.

i. Update the PVPD History every 10 years, or as needed. The 25th Anniversary document was published in JPVT. The 20th Anniversary document exists with the 1986 History file (on paper and electronically).

3. The Senate may nominate Fellows, as well as members for other awards.

a. The Fellow membership grade is technically considered by the Society to be a grade of membership one step beyond that of Member. Fellow grade membership carries with it recognition by the Society for eminence in the mechanical engineering profession. The Pressure Vessels and Piping Division Honors & Awards Committee may nominate any number of qualified candidates for the grade of Fellow each year. A nomination by the Senate, or any others, need not go through the Honors & Awards Committee, but is coordinated with the nominating activities of the Honors & Awards Committee Chair to avoid duplication of effort.

b. See the ASME Website (http://www.asme.org/about-asme/honors-awards/fellows) for Fellows nomination information.

III.B.6 Membership Committee

1. The Membership Chair heads the Division Membership Committee, and reports at least once each year to the Executive Committee on significant activities. The Chair of the Membership Committee shall represent the Division in all Society membership development activities.

2. The Membership Committee develops membership interest and participation in the Society

and the PVP Division.

3. The Membership Committee ensures the PVPD letters of welcome to new Division members from the PVPD Chair are current and routinely issued by the Society.

4. The Membership Committee receives and evaluates membership information from ASME,

e.g., a monthly list, as appropriate, of newly declared PVP members.

5. The Membership Committee encourages Technical Committee and Special Technical Committee membership and interaction, encouraging voting and non-voting membership categories.

6. The Membership Committee handles interest survey methods such as that published on

Conference session cards and interest surveys and articles in the Newsletter.

7. The Membership Committee recommends activities to encourage participation to the Executive Committee for approval.

8. After the annual Division Conference, the Membership Committee reviews the membership

interest side of the Green Conference Session Evaluation cards, and prepares a list of persons interested in Society membership, and/or Technical Committee or Special Technical Committee membership. The list(s) are sent to the appropriate organization for action; for Society membership to the ASME Membership Department, and for committee membership to the appropriate Technical Committee or Special Technical Committee.


Page 18 of 23

9. The Membership Committee maintains liaison with the Section and Regional Membership Development Chairs, as appropriate.

10. The Membership Committee assists the Division Secretary in maintaining an up-to-date roster

of Division committee members (all levels) based on the Technical Committee membership rosters.

11. The Membership Committee works with the Communications Committee in preparing the

Division Newsletter and Brochure. III.B.7 Liaison Representatives

1. The Division Executive Committee may nominate a Division representative to the ASME Codes and Standards Board on Pressure Technology (BPTCS) as a Liaison member of the board (Voting). The nominee should be involved in PVPD code liaison activities. The PVPD BPTCS Ex-Officio member reports to BPTCS on activities within PVPD areas of interest to the BPTCS in its capacity as the supervisory board of non-nuclear pressure technology codes and standards. Such reporting includes lists of appropriate papers and presentations relating to codes and standards activities. Abstracts of significant codes and standards papers are provided along with appropriate comment.

2. The BPTCS Ex-Officio member reports to the Division and its organizations involved in code

functions on activities from the Board, and prepares brief articles for the PVPD Newsletter. III.B.8 International Chair

The International Chair heads the International Committee, and reports at least once each year to the Executive Committee on significant activities. The duties of International Chair are to:

1. Foster friendship in PVPD with regards to international Conference attendees

2. Recommend Executive Committee actions to recognize international participants

3. Coordinate such activities approved by the EC working with the Conference General Chair

4. Prepare written reports for all General Committee and Executive Committee meetings

5. Recommend Outstanding International Technical Session

III.B.9 Role of PVP Spouses

The EC and Senate spouses may be asked to provide assistance to aid the EC/Senate members and ASME staff; examples of such assistance include, but are not limited to:

1. Welcoming spouses of PVP Conference attendees and providing background and procedural information about spousal social events and conference outings.

2. Monitoring the Guest / Spousal Breakfast held each morning of the PVP Conferences to ensure that authors do not confuse the Guest / Spousal Breakfast for the Author’s Breakfast Briefing.

3. Distributing table assignments and dinner selection indicators at the annual appreciation dinner.


Page 19 of 23

4. Participating in any other requested assignments that support efficient functioning of the annual PVP Conference or other organized PVP Division activities.

III.C General Committee

1. The General Committee has the following duties and responsibilities:

a. Coordinate activities among the Technical Committees. The Division is involved in a wide variety of activities related to information dissemination, professional development, recognition of achievement, membership development, etc., that require coordination.

b. Receive reports (see Committee Chair duties) from each unit, which include standing

committees, Administrative Committees, Technical Committees, ad hoc program committees, and representatives and liaison contacts with the K&C Governing Organization.

2. One meeting shall be at the annual PVP Division Conference, in coordination with meetings of the

Executive Committee.

3. The Meeting Agenda and Minutes are sent (see Division Secretary duties) to the General Committee Membership and meeting attendees and others as specified for a particular meeting. The Meeting Agenda is distributed at least three weeks prior to a General Committee Meeting, and Minutes should be mailed within four weeks after the meeting. Unless otherwise specified, this meeting agenda and minutes schedule applies to other meetings of the Division and its Committees.

III.C.1 Technical Committees

1. The Chair of each Technical Committee is appointed by the Executive Committee after receipt of at least two nominations from the outgoing Technical Committee Chair. The selected Chair should preferably be one of the two nominees, or may be another appointed by the Executive Committee. Candidates should be experienced and effective in operation of Technical Committees, particularly regarding technical session planning. The nominee shall be a corporate member of the Society in good standing.

2. The voting members of the Technical Committee shall be appointed by the Technical

Committee Chair, subject to approval of the Executive Committee of the Division. It is the responsibility of each Technical Committee Chair to maintain adequate and active Committee membership, and to promote members to assume higher levels of responsibility.

3. See Appendix A for Committee Operation Guides.

III.C.2 Special Technical Committees

1. Special Technical Committees operate similarly to Technical Committees, and as approved by the Executive Committee.


Page 20 of 23

ANNEX A – List of Past PVP Chairs

List of Past PVP Chairs

No. Year

Division Chair Name

1 1966-67 Dana Young* 2 1967-68 Vito Salerno* 3 1968-69 Gunther P. Eschenbrenner 4 1969-70 Charles F. Larson 5 1970-71 Robert J. Cepluch* 6 1971-72 Danos Kallas * 7 1972-73 Irwin Berman* 8 1973-74 Charles V. Moore 9 1974-75 Robert L. Cloud

10 1975-76 Harold H. Waite 11 1976-77 Pedro V. Marcal 12 1977-78 David H. C. Pai 13 1978-79 Roger F. Reedy 14 1979-80 Robert E. Nickell 15 1980-81 L. Eugene Hulbert 16 1981-81 Richard H. Gallagher* 17 1982-83 Donald S. Griffin 18 1983-84 Charles F. Nash 19 1984-85 James R. Farr 20 1985-86 Don B. Van Fossen 21 1986-87 Jeffrey T. Fong 22 1987-88 Alexander H. C. Marr 23 1988-89 Robert W. Swindeman 24 1989-90 Robert H. Mallet 25 1990-91 G. E. Otto Widera 26 1991-92 Sam Y. Zamrik 27 1992-93 Rudy J. Scavuzzo 28 1993-94 Carl E. Jaske 29 1994-95 Greg L. Hollinger 30 1995-96 Shoei-Sheng Chen* 31 1996-97 Richard C. Gwaltney 32 1997-98 William E. Short, II 33 1998-99 Thou-Han Liu 34 1999-00 Robert F. Sammataro* 35 2000-01 A. G. (Jack) Ware 36 2001-02 Joseph Sinnappan 37 2002-03 Howard H. Chung 38 2003-04 William J. Bees 39 2004-05 Ismail T. Kisisel 40 2005-06 M. K. Au-Yang 41 2006-07 Judith A. Todd


Page 21 of 23

List of Past PVP Chairs

No. Year

Division Chair Name

42 2007-08 James F. Cory Jr. 43 2008-09 Artin A. Dermenjian 44 2009-10 Luc H. Geraets 45 2010-11 Young W. Kwon 46 2011-12 Ronald S. Hafner 47 2012-13 Michael E. Nitzel 48 2013-14 Michael E. Nitzel 49 2014-15 50 2015-16 51 2016-17 52 2017-18

* deceased


Page 22 of 23

ANNEX B—List of PVPD Conference Chair, Date, Locations

List of PVP Conferences

No.

PVP Conference Chairs

Year

Conference City

1 Dana Young Div Chair*? 1966 No Conference – Organizing Year 2 Vito Salerno*? 1967 With Metals Eng. Conf., Houston, TX 3 Gunther P. Eschenbrenner? 1968 Dallas, TX 4 Charles F. Larson? 1969 Delft, The Netherlands 5 Robert J. Cepluch*? 1970 Denver, CO 6 Danos Kallas*? 1971 San Francisco, CA 7 Irvin Berman*? 1972 New Orleans, LA 8 Charles V. Moore? 1973 San Antonio, TX 9 Robert L. Cloud ? 1974 Miami Beach, FL

10 Harold H. Waite? 1975 San Francisco, CA 11 Pedro V. Marcal? 1976 Mexico City, Mexico 12 David C. Pai? 1977 Houston, TX 13 Roger F. Reedy? 1978 Montreal, QC, CA 14 Robert E. Nickell? 1979 San Francisco, CA 15 L. Eugene Hulbert? 1980 San Francisco, CA 16 Richard H. Gallagher*? 1981 Denver, CO 17 Donald S. Griffin? 1982 Orlando, FL 18 Charles F. Nash? 1983 Portland, OR 19 ? 1984 San Antonio, TX 20 ? 1985 New Orleans. LA 21 James R. Farr 1986 Chicago, IL 22 Don B. Van Fossen 1987 San Diego, CA 23 Jeffrey T. Fong 1988 Pittsburgh, PA 24 Alexander H.C. Marr 1989 Honolulu, HI 25 Robert W. Swindeman 1990 Nashville, TN 26 Sam Y. Zamrik 1991 San Diego, CA 27 Rudy J. Scavuzzo 1992 New Orleans, LA 28 Carl E. Jaske 1993 Denver, CO 29 Greg L. Hollinger 1994 Minneapolis, MN 30 Shoei-Sheng Chen* 1995 Honolulu, HI 31 Richard C. Gwaltney 1997 Montreal, QC, Canada 32 William E. Short, II 1998 Orlando, FL 33 Thou-Han Liu 1998 San Diego, CA 34 Robert F. Sammataro* 1999 Boston, MA


Page 23 of 23

List of PVP Conferences

No.

PVP Conference Chairs

Year

Conference City

35 A. G. (Jack) Ware 2000 Seattle, WA 36 Joseph Sinnappan 2001 Atlanta, GA 37 Howard H. Chung 2002 Vancouver, BC, Canada 38 William J. Bees 2003 Cleveland, OH 39 Ismail T. Kisisel 2004 La Jolla, CA 40 M. K. Au-Yang 2005 Denver, CO 41 Judith A. Todd 2006 Vancouver, BC, Canada 42 James F. Cory, Jr. 2007 San Antonio, TX 43 Artin A. Dermenjian 2008 Chicago, IL 44 Luc H. Geraets 2009 Prague, Czech Republic 45 Young W. Kwon 2010 Bellevue (Seattle), WA 46 Ronald S. Hafner 2011 Baltimore, MD 47 Michael E. Nitzel 2012 Toronto, ON, Canada 48 Ronald S. Hafner/ Michael E. Nitzel 2013 Paris, France 49 Daniel T. Peters 2014 Anaheim, CA 50 2015 51 2016 52 2017

* deceased

End of PVP Division Operation Guide (excluding Appendices)

November, 2009 PVP Op. Proc. (App. A) – Page i

Appendix A Technical Committee Operating Procedures (Pressure Vessels & Piping Division)

November, 2009 (same as October, 2008) Contents A.1 Scope ............................................................................................................................................................. 1 A.2 Organization .................................................................................................................................................. 1 A.3 Functions ....................................................................................................................................................... 2 A.4 Responsibilities .............................................................................................................................................. 2

A.4.1 Committee Chair .............................................................................................................................. 3 A.4.2 Vice Chair/Secretary ........................................................................................................................ 4 A.4.3 Subcommittee/Task Group Chairs .................................................................................................. 4 A.4.4 Technical Program Representatives ............................................................................................... 5 A.4.5 Communications Representative .................................................................................................... 5 A.4.6 Honors Representative .................................................................................................................... 6 A.4.7 Professional Development Representative ...................................................................................... 6 A.4.8 International Coordination Representative ........................................................................................ 6

A.5 Liaison with Other Committees ...................................................................................................................... 7 A.6 Supplemental Procedures ............................................................................................................................. 7

A.6.1 Codes and Standards ...................................................................................................................... 8 A.6.2 Computer Technology ..................................................................................................................... 9 A.6.3 Design and Analysis ...................................................................................................................... 10 A.6.4 Fluid Structure Interaction .............................................................................................................. 11 A.6.5 High Pressure Technology ............................................................................................................ 12 A.6.6 Materials and Fabrication ............................................................................................................... 13 A.6.7 Operations, Applications and Components ................................................................................... 14 A.6.8 Seismic Engineering ...................................................................................................................... 15

END of PVPD Operating Procedures Appendix A ...................................................................................................... 15

Appendix A -- Technical Committee Operating Procedures

November, 2009 PVP Op. Proc. (App. A) – Page 1

A.1 Scope

The principal purpose of the Technical Committee is to provide technical exchange through activities covering the subject matter listed in the Division Bylaws. The scope of each Committee is included only in the Bylaws, and must be maintained and supported by Committee activities. Whenever a modification to the scope of a Committee is needed, it shall be approved by the Executive Committee, and issued as a change to the Division Bylaws.

The major Division activities in terms of papers, panels, seminars, books, etc., take place in the technical committees for the various disciplines covered. Each Technical Committee must include the program and publication capabilities: to locate, attract, and review papers of high quality; develop panels and seminars at meetings; contribute to the development of the publications of the Division and Society. In addition, honors, membership development, professional development and other such activities assigned by the General or Executive Committees are to be carried out by the Technical Committees. Activities may include development of sessions for Division Conferences, IMECE (WAM) and other meetings or conferences, liaison with other Division Committees, other ASME Divisions, other Societies and organizations.

The Technical Committee shall operate under the direction of the PVP Division Executive Committee and the Technical Committee Chair reports to the Chair of the Executive Committee.

A.2 Organization

A.2.1 Each Technical Committee Organization Structure is provided in a separate appropriate subsection of Section A.6, of this Appendix.

A.2.2 The Technical Committee is to have at least six additional members and the following Officers; a

Chair, a Vice-Chair, a Secretary, (or Vice-Chair/Secretary).

A.2.3 The Committee shall appoint Representatives to the following Division Committees.

a. Technical Conference Programs b. Communications c. Honors d. Professional Development e. International Coordination

In the absence of any of these positions or functions, the Chair of the Technical Committee is responsible.

A.2.4 Technical Subcommittees/Task Groups may be established by the Technical Committees.

Subcommittee/Task Group Chairs are appointed by the Committee Chair, and approved by the Committee by a majority vote, then submitted to the Executive Committee for approval. Such groups are to be headed by a Chair, to discharge specific technical aspects of the Subcommittee/ Task Group. These shall be identified on the Organizational Structure or Supplemental Procedures of the Technical Committee.

A.2.5 The Officers of the Technical Committee consist of Chair, Vice Chair and Secretary (or Vice

Chair/Secretary).



A.2.6 The Committee Chair is appointed by the PVPD Executive Committee in accordance with Division

Procedures (III.D.1). The other Officers and any Subcommittee/Task Group Chairs are appointed by the Technical Committee Chair, to serve one two-year term. An individual may serve a maximum of two consecutive terms in the same position.

A.2.7 Technical Subcommittee/Task Group members need not be members, voting or otherwise, of the

Technical Committee. They may be members, if explicitly identified thus, and they are subject to all membership requirements.

A.2.8 Voting Members of the Technical Committee include its Officers, Subcommittee/Task Group

Chairs, and others approved by vote. The voting membership of the Technical Committee consists of such members "in good standing," and as listed on the Technical Committee Roster.

A.2.9 A quorum of the voting body, or duly authorized representatives, is required for voted committee

actions. A quorum is one-half of the voting members as indicated on the Technical Committee Roster.

A.2.10 Voting members must demonstrate continued interest through participation on the Technical

Committee and in its activities, and regular attendance of Technical Committee meetings. A person may be a voting member of only one Technical Committee of the Division. Technical Committees may appoint "associate members," who are not voting members. Past Chairs of a Technical Committee should remain voting members, subject to the conditions in this paragraph. Membership lists should be kept up-to-date, and members whose participation lapses should be dropped from the roster. Each Technical Committee should develop its own criteria for dropping members who have ceased to attend meetings.

A.2.11 The Technical Committee shall hold at least one meeting per year, which shall be during the

Annual (Summer) PVPD Conference. Additional meetings may be held during the IMECE (WAM) or as voted by the Technical Committee. The General Committee shall be notified of additional meetings, for coordination purposes. Teleconferencing may be used for meetings, if effective.

A.3 Functions: The following functions are considered the principal responsibility of the Technical Committee:

A.3.1 Provide support to the PVP Division as described in the Bylaws of the Division, particularly by promoting exchange of technical information appropriate for the Committee, e.g., through development of technical sessions at meetings and conferences.

A.3.2 Maintain Technical Committee Supplemental Operating Procedures.

A.3.3 Approve Technical Committee members.

A.3.4 Recommend Certificates of Recognition and other Awards.

A.3.5 Help identify and sponsor members to become ASME Fellow members.

A.4 Responsibilities: The following responsibilities of the Technical Committee Officers, Subcommittee/Task

Group Chairs, and Division Committee Representatives:



A.4.1 Committee Chair: Responsibilities of the Technical Committee Chair are:

A.4.1.1 The Technical Committee Chair presides over all meetings of the Technical Committee.

A.4.1.2 The Technical Committee Chair is responsible for preparing a written article of committee

activities for inclusion in the PVPD Newsletter. The article is to be sent to the Newsletter Editor, in accordance with a request from the Newsletter Editor.

A.4.1.3 The Technical Committee Chair is responsible for a brief yearly report of Committee

Activities to be sent to the Executive Committee Chair for use in preparation of the Division's Annual Report. This report must be provided to the Executive Committee Chair by April 15, or as explicitly requested.

A.4.1.4 The Technical Committee Chair is a member of the General Committee to represent the

Technical Committee, and is responsible for reporting on Committee Activities and needs at General Committee meetings (usually one per year). A suitable alternate shall be provided when the Technical Committee Chair cannot attend any of these meetings.

A.4.1.5 The Technical Committee Chair shall:

a. Arrange Technical Committee meetings and instructing the Vice Chair/Secretary to

prepare and distribute meeting notices, agenda, and minutes.

b. Appoint qualified persons to fill membership, subcommittee or task group positions. Maintain adequate and active membership and promoting members to assume higher levels of responsibility.

c. Monitor Technical Committee activities and recommending replacement of any inactive

members as necessary.

d. Assign special tasks to members as appropriate.

e. Recommend the Technical Committee Organization Structure to the PVP Executive Committee for approval.

f. Coordinate activities among other Technical Committees.

g. Provide direction and leadership to ensure that Subcommittees/Task Groups are active.

h. Coordinate with the Technical Conference Chairs to ensure proper participation by the

Committee in PVPD Conferences.

j. Nominate two potential replacements for the Technical Committee Chair prior to completion of the term of office by February 15 (or when requested) preceding the end of office. The nominations, with concise technical biographies are to be sent to the Executive Committee Chair. The outgoing Technical Committee Chair determines the nominees' willingness to serve. An important consideration is the nominees' ability and



commitment to organize, attend and conduct Technical Committee meetings. The nominees are to have their affiliation's approval and support for attending the General Committee meetings (usually one, during the Annual Conference) during the year.

k. Assure that a smooth transition from activities from one year to the next occurs, including

transfer of materials and information between out-going and in-coming personnel.

A.4.2 Vice Chair/Secretary: The Vice Chair/Secretary shall:

A.4.2.1 Act for the Technical Committee Chair when so requested.

A.4.2.2 Assist the Technical Committee Chair to provide direction and leadership to ensure that all committee responsibilities are met.

A.4.2.3 Make nominations to the Technical Committee Chair on vacancies in

Subcommittees/Task Groups.

A.4.2.6 Record the minutes of all Technical Committee meetings and mail copies of same to all designees within six weeks of the meeting. Unless otherwise specified, designees include all persons attending the meeting (members and guests), PVPD Executive Committee members, all Technical Committee Chairs.

A.4.2.7 Maintain Technical Committee records, including a Technical Committee Roster which

identifies membership category or status, and turning them over to the incoming Vice Chair/Secretary at termination of office.

A.4.2.8 Prepare correspondence as directed by the Technical Committee Chair.

A.4.2.9 Notify all members of Technical Committee meetings by letter, with an agenda at least

three weeks in advance of the meeting. A.4.3 Subcommittee/Task Group Chairs: A Subcommittee/Task Group Chair shall:

A.4.3.1 Maintain a list of technical session developers and paper reviewers and provide direction

to session developers in accordance with Conference Technical Program Chairs.

A.4.3.2 Seek active members for the Subcommittee/Task Group, and nominate new members for Technical Committee approval.

A.4.3.3 Encourage members to be active.

A.4.3.4 Nominate replacements for the position at expiration of the Subcommittee/Task Group

Chair's term or on resignation.

A.4.3.5 Maintain effective organization of the Subcommittee/Task Group.

A.4.3.6 Coordinate technical sessions, both within the Technical Committee and with other Technical Committees.



A.4.4 Technical Program Representative: A Technical Program Representative (TPR) shall be

appointed by the Technical Committee Chair for each Conference [PVP Conference, IMECE (WAM), ICPVT, and any other conferences in which the Technical Committee participates], subject to approval by the Technical Program Chair of the corresponding conference. The TPR coordinates all program activities and provides support required by the Technical Program Chair for each conference. TPRs should be appointed at least 30 months prior to each conference.

Technical Program Representatives shall:

a. Serve as the Technical Committee representative on the Conference Committee and act

as Technical Committee liaison for all matters relating to the Conference.

b. Recruit competent session developers in cooperation with the Technical Committee and its Subcommittee/Task Group Chairs.

c. Coordinate with the Conference Technical Program Chair and TPRs of other Technical

Committees, including co-sponsorship of sessions.

d. Provide Conference instructions promptly to each Developer, and to the Technical Committee Chair, or Vice Chair/Secretary.

A.4.5 Communications Representative: The Technical Committee Communications Representative is

responsible for coordinating publications of the Technical Committee. The Communications Representative is a member of the Division Communications Committee. The Technical Committee Communications Representative provides the support required by the Executive Committee Communications Chair. Duties include:

a. Review requests for conference publications volumes and other special publications in

which the Technical Committee has participation.

b. Maintain a list of paper reviewers for the Technical Committee.

c. Maintain a log of current status of papers submitted to the Technical Committee for review.

d. Recommend papers for honors to the Technical Committee Honors Representative.

e. Keep the Technical Committee informed of the plans and status of all conference

symposium volumes and/or CDs in which the Technical Committee contributes papers. f. Recommend publicity material and means for the Technical Committee and for

Conferences.

g. Recommend updates for the Division Brochure, particularly regarding the Technical Committee description in the Brochure.

h. Maintain contact with the Division Communications Chair for all items related to



communications, publications, and publicity.

i. The JPVT Associate Editor from the Technical Committee (appointed by the Editor of JPVT) arranges for the review of JPVT papers submitted by the Journal (JPVT) Technical Editor, in accordance with JPVT Procedures.

A.4.6 Honors Representative: The Honors Representative is a member of the Division Honors

Committee. The Technical Committee Honors Representative provides the support required by the Executive Committee Honors Chair. Duties include:

a. Recommend Certificates of Recognition or Appreciation in accordance with Division

Operating Procedures to acknowledge the efforts and service to the Committee. Examples include:

- Successful completion of Subcommittee/Task Group Chair duties, or other

similar activities. - Conference papers or sessions - Meritorious Committee activities

Recommendations shall be approved by the Technical Committee and forwarded to the

Division Honors Committee for approval and processing.

b. Solicit Nominations for ASME Fellow Grade of Membership, and inform the Division Honors Committee of such activity. The Division Honors Committee may assist.

c. Recommend PVPD members for Society Awards.

A.4.7 Professional Development Representative: The Professional Development Representative is a member of the Division Professional Development Committee. The Technical Committee Professional Development Representative provides the support required by the Executive Committee Professional Development Chair. Duties include:

a. Recommend and approve Tutorials sponsored by the Technical Committee for

presentation at PVP or other Conferences or meetings.

b. Approve Tutorial Notes and Presentations prior to scheduling at a Conference or meeting.

c. Help Tutorial Leaders follow the Division Operating Procedures for Tutorials.

A.4.8 International Coordination Representative: The International Coordination Representative is a member of the Division International Coordination Committee. The Technical Committee International Coordination Representative provides the support required by the Division International Coordinator. Duties include:

a. Assist the Technical Committee Honors Representative in recommending the Best

International Paper and Session.

b. Assist the Division International Coordinator and the Technical Committee Honors



Representative in recognizing international participants.

c. Recommend activities to promote international fellowship to the Technical Committee Chair and/or the Division International Coordinator.

A.5 Liaison with Other Committees: Liaison with other PVPD Technical Committees shall be accomplished by

designated persons, or through the interchange of meeting minutes with other Committees. Liaison persons are encouraged to attend other Technical Committee meetings and report appropriate items to the Committee. The Committee Vice-Chair/Secretary forwards the minutes of each Technical Committee meeting to the Chairs of the other PVPD Technical Committees and as specified in Section A.2.

A.6 Supplemental Procedures: The Technical Committee shall provide appropriate supplemental Operating

Procedures, approved by the Executive Committee and included in the following appropriate sub-paragraphs. The supplemental procedures for each Technical Committee shall include an organizational structure (a chart or list) showing the reporting structure of Subcommittees/Task Groups. Names of persons filling positions are NOT included. Additional supplemental procedures identified by the Technical Committee shall be unique and necessary for the operation of the specific committee. When a given supplementary procedure becomes generic to several, or all Technical Committees, it should be considered for incorporation into this Appendix, as appropriate, for all Technical Committees. Supplemental Procedures shall not conflict with any portion of the Division Bylaws or Operating Procedures.

Revisions to supplementary procedures of a Technical Committee shall be approved by a majority vote of the Technical Committee, at a general or special meeting, or by letter ballot, and subject to the approval of the PVPD Executive Committee. Any Technical Committee member may request a revision by submitting a written request to the Technical Committee Vice Chair/Secretary in time to be put on the agenda for discussion at the next meeting. Approved revisions shall be forwarded to the Executive Committee for approval and subsequent issue in the Division Operating Procedures.



A.6.1 Codes and Standards Technical Committee Supplemental Operating Procedures

Officers

Representatives

-- Technical Programs

-- Honors

-- Professional Development

-- Communication

-- International Coordination

Technical Task Groups

1. Boiler and Pressure Vessel Code

2. Piping Codes

3. Pressure Vessel Research Council

4. Board on Pressure Technology Codes and Standards

5. Materials Properties Council

6. Metrication

7. Advisory Panel on PVP International C&S

8. Japan



A.6.2 Computer Technology Technical Committee Supplemental Operating Procedures

Officers

Representatives


-- Honors


-- Communication -- International Coordination

-- Committee Liaison

Technical Subcommittees

1. Robotics, CAD/CAM/AI

2. Computer Program Evaluation, QA

3. Computational Methods



A.6.3 Design and Analysis Technical Committee Supplemental Operating Procedures

Officers

Representatives


-- Honors



-- Committee Liaison


1. Composite Material Structures

2. Elevated Temperature

3. Erosion of Vessels, Piping and Components

4. Expansion Joints

5. Fatigue and Fracture

6. Life Extension and Monitoring

7. Piping Dynamics

8. Piping and Components

9. Stress Classification

10. Structural Dynamics

11. Vessels and Components



A.6.4 Fluid Structure Interaction Technical Committee Supplemental Operating Procedures

Officers

Representatives


-- Honors




1. Flow-Induced Vibration and Noise

2. Fluid-Solid Interaction

3. Fluid Dynamics

4. Shock and Wave Propagation

5. Dynamical Systems

6. Advanced Topics



A.6.5 High Pressure Technology Technical Committee Supplemental Operating Procedures

Officers

Representatives


-- Honors




1. Design and Analysis

2. Operations Maintenance Inservice Inspection

3. Materials, Properties, Testing, NDE

4. Application and Process



A.6.6 Materials and Fabrication Technical Committee Supplemental Operating Procedures

Officers

Representatives


-- Honors



-- Advisory

Technical Subcommittees 1. Liaison to Codes and Standards Committee 2. Liaison to Computer Technology Committee 3. Liaison to Design and Analysis Committee



A.6.7 Operations, Applications and Components Technical Committee Supplemental Operating Procedures

Officers

Representatives


-- Honors




1. Safety, Reliability, and Risk Assessment

2. Qualification and Testing

3. Monitoring, Diagnostics, and Inspection

4. Toxic Substances: Storage and Transportation

5. Pumps and Valves

6. Operation and Maintenance of Pressure Vessels, Heat Exchangers and Structures

7. Piping and Supports

8. Plant Life Extension: Aging and Life Management

9. Regulations, Codes and Standards



A.6.8 Seismic Engineering Technical Committee Supplemental Operating Procedures

Officers

Representatives


-- Honors




1. Damping and Energy Dissipation

2. Seismic Isolation

3. Seismic System Responses and Interactions

4. Structural Reliability and Probabilistic Risk Assessment

5. Seismic Testing & Analysis Verification

6. Component and Structural Responses

7. Seismic Equipment Qualification

8. Seismic Fluid and Solid Interaction

9. Lifeline Engineering

10. Structural Dynamics **************************************************************** END of PVPD Operating Procedures Appendix A ****************************************************************

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ASME Pressure Vessels & Piping Division Operation Guide

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