Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

New Athletic New Athletic Directors WorkshopDirectors Workshop

CIACCIACpresentation forpresentation for

Athletic DirectorsAthletic Directors

CAAD ConferenceCAAD ConferenceMarch 2010March 2010 1

Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

TopicsTopics Eight Semester Rule Start and end of the season for student-

athletes Review of when a transfer waiver form

is required What a school/coach can and cannot do

with 9th graders and others not on the eligibility list

Review of rules regarding determining academic eligibility

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

TopicsTopics Protocol to follow when there is a dispute

with officials Review of “non-school team” rules Student-athletes with a 504 Plan or IEP –

what you need to know Review of when an athlete can play with or

for a team from another school

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

TopicsTopics Information Items

Sanctioning procedures NFHS – Equipment, facilities, uniform

and rule changes by sport * Background checks for officials Cooperative team regulations Lessons / clinics during the season Changes in CIAC by-laws to date * Concussion management guidelines * Basketball Hall of Fame “3 Point Circle” Recognition

Program*

Handouts4

Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

Eight Semester RuleEight Semester Rule Affecting all students who entered grade 9 in

Sept. 2006 and after

(8) consecutive semesters or four (4) consecutive years of eligibility

Not eligible or elect to not participate - no fifth year

of eligibility

15 days or more, may apply for consideration of a hardship waiver

Hardships Involve serious documented medical situations Not able to attend school at all or become incapacitated Injuries sustained in playing a sport – not grounds for a

medical hardship

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

Eight Semester RuleEight Semester Rule If a waiver is granted, the semester granted must be

the same as the semester waived

Non participation no justification for waiver

8 semester (4 year) attendance rule

Exception

Required military service

CSIET approved foreign study program for up to two semesters – if there is no participation in sports while out of the country

CIAC approval is required6

Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

What is the “official” CIAC season?What is the “official” CIAC season? The official start of the season The official end of the season

If on or off a tournament roster

If team does not qualify for the tournament

Practices after the regular season if not in a tournament

Exceptions: individual sports – national competitions

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

Transfer waiver FormTransfer waiver Form Must be initiated by receiving school when

the student is NOT immediately eligible by rule

Waiver Purpose – to insure that transfer was not for athletic reasons

To reduce wait period from 365 to 30 days Example – The student played the sport(s)

in present or preceding season in grades 10, 11, or 12 and did not move to a new school district or service area. ND to WH

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

Transfer waiver FormTransfer waiver Form Call CIAC if uncertain as to eligibility

status of transfer students or to determine if the transfer waiver form is required

Waiver form not required when… 9th grade transfers

Transfers that move to a new school district with parent or guardian

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

Transfer waiver FormTransfer waiver Form Waiver form not required when… (con’t)

Student has not played the sport in grades 10,11,12

Student is eligible by rule or satisfies one of the exceptions to the transfer rule

One that can slip through the cracks and does require the transfer waiver form 10th grader that played soccer at sending school

transfers prior to baseball season…

Ruling – Immediately eligible for Baseball

Would have wait period in soccer10

Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

What a school/coach can and can’t do What a school/coach can and can’t do with students not on an eligibility listwith students not on an eligibility listDuring the summerDuring the school yearStatus on a “non-school team” when the high school coach is involvedLessonsConditioning

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

When Is Academic Eligibility Determined?When Is Academic Eligibility Determined? Fall sports – final grades from previous

school year Other seasons – when report cards are

distributed or the fourteenth day after the marking period ends

Incompletes – 10 school day rule Summer school grades Student-Athletes with a IEP or 504 Plan

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

COMMUNICATION PROTOCOL BETWEEN COMMUNICATION PROTOCOL BETWEEN MEMBER SCHOOLS & OFFICIALS’ GROUPS MEMBER SCHOOLS & OFFICIALS’ GROUPS

To enhance the personal and professional relationship between member schools and officials’ groups To keep the lines of communication open for mutual benefit and to solve problems

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

COMMUNICATION PROTOCOL (continued)COMMUNICATION PROTOCOL (continued)Lodging a complaint – member schools to officials’ groupsAthletic director contact the assignerLocal board should look into the matterFollow up with the athletic director

Lodging a complaint – officials’ groups to member schoolsAssigner contact athletic director Athletic director look into the matter Follow-up with assigner

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

COMMUNICATION PROTOCOL (continued)COMMUNICATION PROTOCOL (continued)ResolutionThe goal is for all parties to be satisfied that the concern was addressed appropriately and through proper channels at the local levelIf an impasse results related to any of the conditions of any agreement, the matter can be referred to the CIAC Officials Committee

Complete protocol - CIAC Handbook pgs 162 & 163

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

““Non-school team” Rule – Common Non-school team” Rule – Common misconceptionsmisconceptionsSeason – when / lengthTeam vs. individual contactRequirement of school to report

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

What the school administration and What the school administration and athletic director need to know about athletic director need to know about athletes with an IEP or 504 Planathletes with an IEP or 504 PlanWhen the athlete’s participation becomes a federally protected rightWhat to avoid in the IEP or 504 Plan

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

Rules that allow an athlete to play Rules that allow an athlete to play withwith or or forfor another school another schoolSchool choice rulesSpecial Education placements or alternative educationTeams of oneCooperative team programs

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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2010March 2010

Information Items Sanctioning procedures NFHS – Equipment, facilities, uniform

and rule changes by sport * Background checks for officials Cooperative team regulations Lessons / clinics during the season Changes in CIAC by-laws to date * Concussion management guidelines * Basketball Hall of Fame “3 Point Circle”

Recognition Program19