Authority Control in dPanther - Part II:Preferred Names for Corporate Bodies

Zhonghua DuMetadata and Cataloging Services LibrarianFlorida International University Libraries

-- Metadata Authorities Workshop of the dPanther Users’ GroupJuly 31, 2015

Outlines1. Corporate body and corporate name2. Preferred name and preferred source3. Capitalization and transcription4. Initial articles5. Different forms of the same name6. Multiple languages7. Name change8. Direct name or subordinate name9. Consistency in dPanther

1. Corporate body and corporate name

Corporate body refers to an organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act as a unit.Examples include associations, institutions, non-

profit enterprises, governments, etc. Corporate names are the names for corporate

bodies.

2. Preferred name and preferred source

The preferred name is the commonly known form of the name; The forms found in preferred sources are assumed to be the commonly known form

The RDA glossary defines the preferred name for the corporate body as: the name or form of name chosen as the basis for the authorized access point representing that body.National Gallery of Art (U.S.)

3. Capitalization and transcription - A

Refer to RDA Appendix A 2Global Water for Sustainability Program

For names with unusual capitalization, follow the capitalization of the commonly known form

eBay (Firm)

3. Capitalization and transcription - B

Diacritical marks: record them as they appear; add them if it is certain that they are integral to the name but were omitted in the source. E.g., Éliphas Lévi

Hyphens: Retain if used by the body Space of initials: do not add space between initials

B.B.C. Symphony Orchestra

4. Initial articles

Omit initial articles unless the name is to be accessed under the article

110 2_ the Library Associationbut110 2_ Los Angeles String Orchestra

5. Different forms of the name

Choose the name on the preferred source if variant forms of the name are found in resources associated with the body

Choose the name that is presented formally as the preferred name if variant names appear in the preferred source of information

Giersch Engineering CompanyNot: Giersch Engineering Co

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6. Multiple languages

If the name appears in different languages, choose the form in the official language of the body as the preferred name.

Comité français de la dansenot French Committee of the Dance

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If a corporate body changes its name. Use the earlier form with resources associated with it; and the later form with resources associated with it.

Loft, inc. => Pepsi-Cola Company => PepsiCo, inc.

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7. Name change

8. Direct name and subordinate nameDirect name: record the name directly unless its

name belongs to any type listed under RDA 11.2.2.14.

American Society for Engineering EducationSubordinate name: record the name

subordinately if the name meets the criteria listed under RDA 11.2.2.14.

Florida International University. Libraries

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Subordinate nameOmit from the subdivision the name of the higher

body, unless …Stanford University. Stanford University Archives

the omission would result in a name that does not make sense

American Library Association. Activities Committee on New Directions for ALA

Subordinate name -- RDA 11.2.2.14.1

Corporate name that implies it is part of another (e.g., Department, Division, Section , Branch)

Name: Department of HistoryFlorida International University. Department

of Education

Subordinate name – RDA 11.2.2.14.2

Corporate name that implies administrative subordination (e.g., Committee, Commission)

Canada. Royal Commission on Banking and FinanceNot: Royal Commission on Banking and Finance

[Apply only if the name of the higher body is required for the identification of the subordinate body]

Honolulu Committee on AgingNot: Honolulu (Hawaii). Committee on Aging

Subordinate name – RDA 11.2.2.14.3

Corporate name that is general in nature (e.g., contains neither distinctive proper nouns or adjectives, nor subject words) or that simply indicates a geographic, chronological, or numbered or lettered subdivision of a parent body.

Name: Research InstituteAmerican Dental Association. Research

Institute

Subordinate name – RDA 11.2.2.14.4

Corporate name that does not convey the idea of a corporate body and does not contain the name of the higher body

Name: Science, Technology, and BusinessBritish Library. Science, Technology, and Business

Subordinate name -- 11.2.2.14.5

Corporate name of university faculty, school, college, institute, laboratory, etc., that simply indicates a particular field of study

Name: College of MedicineSyracuse University. College of Medicine

Subordinate name -- 11.2.2.14.6

Corporate name of non-governmental body that includes the entire name of the higher or related body

Name: Annual Meeting of the International Whaling Commission

International Whaling Commission. Annual Meeting

Direct name or subordinate name In case of doubt about whether the corporate body is

subordinate or whether it falls within the scope of a specific instruction, record the name of the body directly

Name: National Portrait GalleryNational Portrait Gallery (Australia)not Australia. National Portrait Gallery

RDA 11.13.1.4 -- Associated Institution

Add the name of an associated institution if needed to distinguish one access point from

another if the institution's name is commonly associated

with the name of the corporate body. Optional: if the addition assists in the

identification of the body.Global Water for Sustainability Program (Florida

International University)

9. Consistency in dPantherWe could search dPanther before inputting

names If the name already existed in dPanther, it’s

better to use it unless:It’s different from the authorized access pointIt’s not recorded appropriately and you

prefer a different form of preferred name In the above cases, the best practice is to

notify dPanther manager to update the name and prevent duplicate names in dPanther

A case study in dPanther

Global Water for Sustainability Program, Florida International University 60

Global Water for Sustainability Program 12Global Water for Sustainability Program, Florida

International University (FIU-GLOWS) 5Global Water for Sustainability Program, Florida

International University ( Producer ) 2

1. Preferred names and preferred sources -- example

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First Authority Record for dPanther Digital Collections

born on July 29, 2015

Corporate names and NACO Authority FileFor important corporate bodies in your collection,

you have the option to create authority records for them and add them to NACO Authority File

For further information and help, contact Zhonghua Du: zdu@fiu.edu

Questions?