BEOGRAD WOODVILLE SPORTS SOCIAL CLUB BUILDING REDEVELOPMENT · BEOGRAD WOODVILLE SPORTS & SOCIAL...

City of Charles Sturt 145. CL Report 8/09/14

BEOGRAD WOODVILLE SPORTS & SOCIAL CLUB – BUILDING REDEVELOPMENT Item 6.154

APPENDIX B Appendix B consists of 88 pages.

COPYRIGHT All rights are reserved. No part of this work may be reproduced or copied in any form or by any means, electronic or

mechanical, including photocopying without the written permission of Royal Park Salvage. The distribution of this document is also to be approved by Royal Park Salvage.

PROJECT MANAGEMENT PLAN

Frank Mitchell Reserve Clubroom Upgrade

AUTHORISATION FOR ISSUE

This edition of the PMP Revision F, is approved and authorised for issue by

Petar Jurkovic Managing Director Royal Park Salvage

Date

Rev. Details Date Issued

Developed By Authorised By

F This manual contains WHSE & QA processes and procedures specific to Royal Park Salvage

March 2014

RPS Systems Petar Jurkovic

This document defines Royal Park Salvage Principle Safety, Environmental and Quality Policies and Objectives, and outlines the procedures and work practices which are to be routinely followed by all personnel to ensure that we effectively manage any risk of injuries or illness associated with our operations.

UNCONTROLLED COPY IF PRINTED

COPY NUMBER 1

ISSUED TO


Royal Park Salvage Print Date: July 15, 2014 Rev: F PMP [V01R01] – 2014 – 03 Page 2 of 88

Amendment and Distribution Register

Date Section Amendment Details Revision Issue Date

6 March 11 All Review PMP against current requirements as V1 was issued September 2010. Update of Risk register and combine Civil and Demolition.

B 6 March 11

30 March 11

All Review PMP against outcomes of FSC audit findings and auditor recommendations

B 6 March 11

6 July 11 PMP Changes to Org Chart, roles and responsibilities, PMP procedures and review process to include new Project Manager Bill Rutai

B 6 July 11

1/2013 All Update to reflect requirements of WHS Act and Regulations, new Codes of Practice

C January 13

2/2013 All Review, revise and update PMP, Corporate procedures.

D Feb 13

5/2013 All Update and addition of additional forms (40-52) D May 13

8/2013 All Update and addition of forms 53-55 D Sept 13

2/2014 All Modify plant and equipment certification procedures to include site arrival and departure inspection. (Change form 14)

E February 2014

3/2014 All

Amalgamation of Safety Improvement Notice and Non Conformance Report to a single form (35). Form to be issued to RPS and subcontractors alike.

F March 2014

Copy Number

Document Recipient Issue Date Revision Status Recipient Location

1 Mark Hennessy Electronic – server D

2 Bruce Harris Electronic – server D

3 Hard copy on site D



Review of Project Management Plan

Project Management Plan Review:

Mark Hennessy

Systems Manager Signature Date

Sam Daniel

Operations Manager Signature Date

Bruce Harris

Project Manager Signature Date

Site Supervisor Signature Date

WHSE Supervisor Signature Date

Review Agenda Items Comments

Changes in Scope of Work or Design

Risk Register/SWMS Amendments

Adequacy of Emergency Planning & Emergency Procedures/First Aid etc

Currency/Availability of Legislation, standards etc

Environmental Protection Measures

Client Comments

Results Internal and External Audits

Training Evaluations and Training Needs

Project Personnel Suggestions and Comments

Incidence and Frequency of Nonconformance

Incident Investigation Outcomes

Necessity for Corrective or Preventative Action

Management Reviews/Project Performance (Measurement Reports)

Status of Objectives and Targets for Project



Induction Register

Project Management Plan Induction Register – All members of the Project Team are to sign below, acknowledging they have read and understood their roles and responsibilities documented within

Annexure B of this PMP.

Name Signature Date

Mark Hennessy

Sam Daniel

Bruce Harris



Table of Contents

AMENDMENT AND DISTRIBUTION REGISTER 2 REVIEW OF PROJECT MANAGEMENT PLAN 3 INDUCTION REGISTER 4 DEFINITIONS 8

1.0 LEADERSHIP AND COMMITMENT 13

1.1 POLICIES 13 1.2 AUTHORISATION 13 1.3 DISTRIBUTION 13 1.4 REVISION 14 1.5 RECORDS 14 1.6 PURPOSE OF THE PROJECT MANAGEMENT PLAN (PMP) 14 1.7 INTEGRATED PROJECT MANAGEMENT PLAN 15 1.8 OBJECTIVES AND TARGETS 15 1.8.1 TARGET AND POSITIVE PERFORMANCE INDICATORS 15 1.9 PROJECT DETAILS 17 1.10 PROJECT TEAM ORGANISATION CHART AND RESPONSIBILITIES 18 1.11 EMPLOYEE RELATIONS 19 1.12 PROJECT PROGRAM 19 1.13 SITE ESTABLISHMENT 19 1.14 LEGISLATION, STANDARDS AND CODE OF PRACTICE REQUIREMENTS 20 1.15 SITE SECURITY 20 1.16 INSURANCE 20 1.17 HEAD CONTRACT ADMINISTRATION AND PROGRESS CLAIMS REQUIREMENTS 21 1.18 SUBCONTRACT AND CONSULTANT ADMINISTRATION 21

2.0 PLANNING AND RISK MANAGEMENT 22

2.1 RISK MANAGEMENT 22 2.1.1 MANAGING RISK STEP-BY-STEP PROCESS: 23 2.1.2 MANAGING RISK – DECIDING WHAT IS REASONABLY PRACTICABLE 23 2.1.3 CONSULTING WORKERS IN RELATION TO RISKS 24 2.1.4 HIERARCHY OF RISK CONTROL 24 2.1.5 RISK CALCULATOR 26 2.1.6 IMPLEMENTING CONTROLS 26 2.1.7 MONITORING CONTROL MEASURES 27 2.1.8 PRINCIPAL RISK ASSESSMENT (PRA) – RISK REGISTER 27 2.1.9 USE OF SAFE WORK METHOD STATEMENTS (SWMS) 28 2.1.10 PROJECT RISK ASSESSMENTS (JOB SAFETY ENVIRONMENTAL ANALYSIS – JSEA) 29 2.1.11 SUBCONTRACTOR SWMS 29 2.1.12 RISK ASSESSMENT – HIGH RISK ACTIVITIES 29 2.1.13 ENVIRONMENTAL CONTROL PLANS 30 2.1.14 QUALITY RISK ASSESSMENT 31 2.1.15 DESIGN 31 2.1.16 TEMPORARY TRAFFIC MANAGEMENT 32 2.1.17 PERSONAL PROTECTIVE EQUIPMENT (PPE) 33 2.2 HIGH RISK AND HAZARDOUS WORK ACTIVITIES 34 2.2.1 TYPICAL HAZARDS 34 2.2.2 HIGH RISK WORK 34



2.2.3 PERMIT REGISTER 35 2.2.4 EXCAVATION – PERMIT # 9 REQUIRED 35 2.2.5 ELECTRICAL SAFETY – PERMITS 40 & 41 REQUIRED 36 2.2.6 ELECTRICAL TAGGING 37 2.2.7 ELECTRICAL ISOLATION/ENERGISATION 38 2.2.8 LOCK OUT TAG OUT 38 2.2.9 CONCRETE CUTTING & CORE HOLE DRILLING – PERMIT # 51 REQUIRED 39 2.2.10 HARNESS USE – PERMIT # 52 REQUIRED 39 2.2.11 HOT WORKS – PERMIT # 10 REQUIRED 39 2.2.12 CHAINSAW WORK – PERMIT # 53 REQUIRED 40 2.2.13 CONFINED SPACE/RESTRICTED SPACE - PERMIT # 7 REQUIRED 40 2.2.14 PLANT & EQUIPMENT 41 2.2.15 GENERAL REQUIREMENTS: 41 2.2.16 SITE ACCEPTANCE INSPECTIONS 41 2.2.17 PRE-START INSPECTIONS 42 2.2.18 OUT OF SERVICE PLANT AND EQUIPMENT 42 2.2.19 DEFECTIVE & MINOR DAMAGED EQUIPMENT 43 2.2.20 PLANT & EQUIPMENT MAINTENANCE 43 2.2.21 COMPETENCY 43 2.2.22 SMALL TOOLS AND EQUIPMENT 44 2.2.23 PLANT AND EQUIPMENT PROCUREMENT 45 2.2.24 CHEMICALS 45 2.2.25 CHEMICAL RISK ASSESSMENTS 46 2.2.26 HAZARDOUS MATERIALS 46 2.2.27 MANAGEMENT OF A RISK OF FALL & FALLING OBJECTS 47 2.2.28 USE OF SCAFFOLD 47 2.2.29 DEMOLITION SAFETY 48 2.2.30 ASBESTOS SAFETY 48 2.2.31 MANUAL TASKS 48 2.2.32 NOISE 49

3.0 IMPLEMENTATION AND OPERATION 50

3.1 COMMUNICATION AND CONSULTATION 50 3.1.1 CONSULTATION 50 3.1.2 COMMUNICATION 51 3.1.3 SITE NOTICE BOARD 52 3.1.4 TOOL BOX TALKS 52 3.1.5 SITE SAFETY WALKS / CONSULTATIVE ARRANGEMENTS 52 3.1.6 HEALTH AND SAFETY REPRESENTATIVES 53 3.1.7 HEALTH AND SAFETY COMMITTEE 53 3.1.8 INTERNAL HAZARD ALERTS 53 3.1.9 EXTERNAL COMMUNICATION 54 3.1.10 ISSUE AND GRIEVANCE RESOLUTION 54 3.1.11 COMMUNITY CONSULTATION 55 3.1.12 COMPLAINTS HANDLING 55 3.2 TRAINING 55 3.2.1 SITE INDUCTION 57 3.2.2 VISITORS 57 3.2.3 SITE INDUCTION AGENDA 57 3.2.4 RECORDING SITE INDUCTION 57



3.2.5 DELIVERY DRIVERS 58 3.2.6 SITE SAFETY RULES 58 3.3 HAZARD AND INCIDENT NOTIFICATION, INVESTIGATION AND WORKERS COMPENSATION 58 3.3.1 HAZARD NOTIFICATION 59 3.3.2 INCIDENT NOTIFICATION 61 3.3.3 STATUTORY REPORTING 62 3.3.4 INCIDENT INVESTIGATION 62 3.3.5 ANALYSIS AND CORRECTIVE ACTION 63 3.3.6 REHABILITATION 64 3.3.7 POST INCIDENT STRESS COUNSELING 65 3.3.8 CRITICAL INCIDENT RESPONSE 66 3.3.9 HEALTH SURVEILLANCE / MONITORING 67 3.4 EMERGENCY PREPAREDNESS 67 3.5 SUBCONTRACTOR MANAGEMENT 67 3.5.1 PURCHASING PRODUCTS AND SERVICES 69 3.5.2 PURCHASE ORDERS 69 3.5.3 RECEIPT OF GOODS ONTO SITE 69 3.5.4 CLIENT SUPPLIED PRODUCT AND SERVICES 70 3.5.5 MATERIALS AND PRODUCT CONTROL 70 3.5.6 INSPECTION AND TEST STATUS 70 3.6 ENVIRONMENTAL MANAGEMENT 71 3.7 DOCUMENT, RECORD AND DATA CONTROL 72 3.7.1 PMP FILE LIST 73

4.0 MEASUREMENT, ANALYSIS AND IMPROVEMENT 75

4.1 INSPECTIONS 75 4.1.1 WHSE INSPECTIONS 75 4.1.2 QUALITY INSPECTIONS AND TESTING 76 4.2 PROJECT INSPECTION SCHEDULE 77 4.2.1 PROJECT INSPECTION SCHEDULE 78 4.2.2 AUDIT SCHEDULE 79 4.2.3 EXTERNAL CONSULTANT INSPECTIONS 79 4.2.4 CLIENT WITNESS POINTS 79 4.3 PROJECT MONITORING AND MEASURING 80 4.3.1 MEASURING AND TESTING EQUIPMENT 80 4.3.2 PROJECT MEASUREMENT REPORT 81 4.4 NON-CONFORMANCES / CORRECTIVE ACTION 82 4.4.1 TYPES 82 4.4.2 RECORDING AND/OR REPORTING 83 4.4.3 DISPOSITION (FIX ACTION) & CORRECTIVE ACTION 83 4.4.4 DEFECT LIST 85 4.4.5 CLIENT DEFECT LIST 85

5.0 MANAGEMENT REVIEW AND IMPROVEMENT 86

5.1 PMP REVIEW 86 5.1.1 AUDITS 87 ANNEXURES 88



Definitions

Aspect An element of a work activity, which can interact (impact) with the environment.

Audit A systematic examination against defined criteria to determine whether activities and related results conform to planned arrangements and whether these arrangements are implemented effectively and are suitable to achieve the organisations policy and objectives.

Competent person Where not prescribed in detail in the Project Management Plan or Safe Work Method Statements (or JSEA) Competent Person means a person who has acquired through training, qualification, or experience, or a combination of these, the knowledge and skills, including WHSE knowledge and skills, qualifying the person to perform the task required.

Complaint An expression of dissatisfaction received from a third party in respect of some nuisance or harm

Confined Space An enclosed or partially enclosed space that:

Is not designed or intended primarily to be occupied by a person; and

Is, or is designed or intended to be, at normal atmospheric pressure while any person is in the space; and

Is or is likely to be a risk to health and safety from:

An atmosphere that does not have a safe oxygen level, or

Contaminants, including airborne gases, vapours and dusts, that may cause injury from fire or explosion, or

Harmful concentrations of any airborne contaminants, or engulfment

Continual Improvement

Process of enhancing the PMP to achieve improvements in overall WHSE performance, in line with the organisation’s Work Health and Safety, and Environmental Policies.

Control Measure In relation to a risk to health and safety means a measure to eliminate or minimize the risk

Controlled Document A document for which the current revision and distribution status is known at all times e.g.; a copy of a Document which is formally Registered to a recipient to ensure that all revisions are “automatically issued”.

Control of hazards/risks

The process of elimination or minimisation of risks.

Corrective Action When mentioned in this Plan, corrective action is any action taken to rectify and prevent a reoccurrence of a non-conformance.

Decibel (dB) Is the unit for measuring sound levels

Disposition or Fix Action

An authorised action required to stop the cause of a non-conformance i.e. to make the con-conformance conform or be acceptable

ECP Environmental Control Plan

EMP Environmental Management Plan



Emergency An unexpected event of a serious nature which demands immediate action

Fall Means a fall by a person from one level to another

Hazard A source or a situation with a potential for harm in terms of human injury or ill-health, damage to property, damage to the environment, or a combination of these.

Hazard identification The process of recognizing that a hazard exists and defining its characteristics.

Hazard/risk assessment

The overall process of estimating the magnitude of risk and deciding what actions will be taken.

Hazardous Noise In relation to hearing loss means noise that exceeds the exposure standard for noise in the workplace

Health and Safety Representative (HSR)

In relation to a worker, means the health and safety representative elected under Part 5 of the Act for the work group of which the worker is a member.

Health Surveillance Monitoring of individuals for the purpose of identifying changes in health status that may be due to workplace exposure to hazard.

High Risk Work Means any work set out in Schedule 3 of the Regulations as being within the scope of a high risk work licence.

HIRAC Hazard Identification, Risk Assessment & Control

Hold Point A defined point beyond which work may not proceed until verification or approval has taken place by those defining the point (e.g. an inspection specified by the client or consultant)

Impact Any change to the environment (whether adverse or beneficial) resulting from an activity.

Incident Any unplanned event resulting in, or having a potential for injury, ill-health, damage or other loss.

Inspection Examining (including measuring and testing) the characteristics of materials, items or activities to determine their acceptability with specified requirements.

ITP Inspection Test Plan

Monitoring (environment)

Measurement using calibrated equipment to determine whether certain specified contaminants are within licence or target limits

Non-Conformance An aspect of Royal Park Salvage operation that does not conform or comply with specified requirements e.g. a defect in a work product is a non-conformance in the quality system, an accident or dangerous occurrence is a non-conformance in the WHSE system and an environmental incident is a non-conformance in the environmental management system.



Notifiable Incident A notifiable incident means:

(a) The death of a person; or (b) A serious injury or illness of a person; or

A dangerous incident.

Officer (under section 9 of the corporations act) means: (c) A General Manager or Secretary of the corporation; (d) a person who

i. makes, or participates in making decisions that affect the whole or a substantial part, of the business of the corporation; or

ii. who has the capacity to affect significantly the corporations financial standing;

iii. in accordance with whose instructions or wishes the General Managers of the corporation are accustomed to act (excluding advise given by the person in the proper performance of functions attaching to the persons professional capacity or their business relationship with the General Managers of the corporation; or

(e) a receiver, or receiver and manager, of the property of the corporation; or

(f) an administrator of the corporation; or (g) an administrator of a deed of company arrangement executed by the

corporation; or

a liquidator of the corporation.

Objective Overall goals arising from company policies.

Organisation A company, corporation, firm, enterprise or institution, or other legal entity or part thereof, whether incorporated or not, public or private, that has its own function(s) and administration.

PCBU Person conducting a business or undertaking - The WHS Act places the primary duty of care and various other duties and obligations on a ‘person conducting a business or undertaking’ (PCBU). The meaning of a PCBU is set out in section 5 of the WHS Act. The WHS Act does not define a ‘business’ or ‘undertaking’.

PC Principal Contractor

Plant (a) Any machinery, equipment, appliance, container, implement and tool;

and (b) Any component of any of those things; and

Anything fitted or connected to any of those things.

PMP Project Management Plan

Project Team members Operations Manager, Project Manager, Site Supervisors, Systems Manager, WHSE Supervisors

PRA Principal Risk Assessment

Preventative Action An authorised action required to prevent potential causes of a non-conformance i.e. prevent non-conformance from happening



Reasonably Practicable That which is, or was at a particular time, reasonably able to be done to ensure health and safety, taking into account and weighing up all relevant matters including: (a) The likelihood of the hazard or the risk concerned occurring (b) The degree of harm that might result from the hazard or the risk (c) What the person concerned knows, or ought reasonably to know, about

the hazard or risk, and ways of eliminating or minimizing the risk (d) The availability and suitability of ways to eliminate or minimize the risk;

and

After assessing the extent of the risk and the available ways of eliminating or minimizing the risk including whether the cost is grossly disproportionate to the risk.

Record Information generated from undertaking a task e.g. letters, faxes, memos, filled in forms, registers, minutes etc.

Risk (In relation to any potential injury or harm) – the likelihood and consequence of that injury or harm occurring.

Note: Wherever the term ‘risk’ occurs in this document this should be taken to mean WHSE risk.

Risk Control Means taking action to eliminate health and safety risks so far as is reasonably practicable, and if that is not possible, minimizing the risks so far as is reasonably practicable. Eliminating a hazard will also eliminate any risks associated with that hazard.

SDS Safety Data Sheet

Special Process One where the results of a work activity cannot be verified by subsequent inspection and testing, e.g. some structural welding, post tensioning etc.

SWMS Safe Work Method Statement

Target Specific acceptance criteria set for a particular parameter/characteristic of an impact.

Toolbox Talk (TBT) meeting

Regular, recorded meetings between management and employees/site personnel to discuss safety, quality, environmental, programming and other issues relating to their work practices and working environment.

Verification Formally establishing, confirming and documenting with objective evidence that specified requirements have been fulfilled.

WHSE & QA Workplace Health, Safety, Environment and Quality

WHSE & QA objectives Overall WHSE & QA goal in terms of WHSE & QA performance, arising from the workplace health and safety policy that an organisation sets itself to achieve, and which are quantified where practicable.

WHSE & QA performance

The measurable results of the PMP, related to the organisations control of health and safety risks, based on its WHSE & QA policy, objectives and targets. Performance measurement includes measurement of WHSE & QA management activities and results.



WHSE & QA Policy Statement by the organisation of its commitment, intentions and principles in relation to its overall workplace health and safety performance which provides a framework for action and for the setting of its workplace health and safety objectives and targets.

WHS professional A person with expertise and qualifications in the identification, assessment, evaluation or control of workplace hazards and risks, and hazards associated with workplace ill-health.

WHSE target A detailed performance requirement, quantified wherever practicable and pertaining to the organisation, that arises from the health and safety objectives and that needs to be met in order to achieve those objectives.

Worker A person who carries out work in any capacity for a person conducting a business or undertaking

Workplace A place where work is carried out for a business or undertaking and includes any place where a worker goes, or is likely to be, while at work.


STEP 1


1.0 Leadership and Commitment Royal Park Salvage is committed to providing a reasonable and practical safe working environment for all employees and personnel on Royal Park Salvage sites. This is achieved through the management and implementation of the Royal Park Salvage 5 step Project Management Plan (PMP) as outlined below:

STEP 1 LEADERSHIP & COMMITTMENT

STEP 2 PLANNING & RISK MANAGEMENT

STEP 3 IMPLEMENTATION & OPERATION

STEP 4 MEASUREMENT, EVALUATION & CORRECTIVE ACTION

STEP 5 MANAGEMENT REVIEW & IMPROVEMENT

The Royal Park Salvage Project Management Plan sets out requirements of how Royal Park Salvage manage Safety, Environment and Quality issues associated with our operations and, how our site activities will be managed to fulfill the company’s WHSE & QA obligations for all projects.

1.1 Policies

Royal Park Salvage policies include:

Workplace Health and Safety;

Environmental Management;

Quality;

Risk Management;

Drug and Alcohol;

Mutual Respect; and

Rehabilitation.

Copies of these policies will be communicated to employees and subcontractors during induction, prominently displayed in head office and on site. Refer Annexure A to this PMP.

Royal Park Salvage will strive to achieve our policy objectives by targeting those areas which:

Ensure compliance with nominated Acts, Regulations, Standards and relevant Codes of Practice and Guidelines (refer legal compliance reference register Annexure C);

Foresee and avoid potential WHS, Environmental and Quality problems; and

Maintain and reinforce the client’s confidence in the safety, environmental and quality input into the project through appropriate reporting mechanisms and open and frank disclosure and discussion.

1.2 Authorisation

The Managing Director of Royal Park Salvage has overall responsibility for WHSE on this project.

The PSP is authorised by the Managing Director, Petar Jurkovic.

All Royal Park Salvage project personnel are to ensure their work activities and those of consultants, subcontractors and suppliers are carried out in accordance with this PMP.

The Project Managers and Site Supervisors have been allocated on site WHS, Environmental and quality responsibilities including reporting on the performance of the PMP to management monthly.

1.3 Distribution

This PMP is a controlled document and will be distributed and revised as required. Copies are distributed as follows:


STEP 1


Client (hard copy upon request)

Project Manager (access to electronic and hard copy)

Site (hard copy)

Site Supervisor / Systems Manager (hard copy and access to electronic copy)

Any other persons requiring copies (General Manager to authorize)

Refer Amendment & Distribution Register Page 2 of this PMP.

1.4 Revision

The General Manager, Operations Manager, Project Manager, Site Supervisor and Systems Manager will monitor the PMP on a regular basis (if scope of work/conditions change) using the agenda items as listed in the review of Project Management Plan on page 3 of this PMP.

1.5 Records

Records generated as a result of the implementation of the PMP will be handled in accordance with 3.7 Document, Record and Data Control. Project activities schedule shall be prepared for the project, which summarises the activities, records and responsibilities for WHS, Environmental and quality records. This Action schedule shall be prominently displayed in the workplace.

1.6 Purpose of the Project Management Plan (PMP)

This Royal Park Salvage PMP is designed to address the contractual and legislative requirements of the project. Each PMP is tailored for the specific project by addressing and meeting project specific needs; it has the following objectives:

To assist Royal Park Salvage project management in understanding their on site operational and contractual responsibilities;

To identify and address key issues relevant to client, legislative and Royal Park Salvage requirements for the project; and

To identify and wherever practicable eliminate or minimise those hazards and associated risks inherent in specific work activities which if left untreated will lead to a diminished product or create the potential for an incident.

This is achieved by adopting a Plan-Do-Check-Act process as listed below:

Plan Establish the objectives and processes necessary to deliver results in accordance with customer requirements and Royal Park Salvage policies

Do Implement the process

Check Monitor and measure processes and products against policies, objectives and requirements for the product and report the results

Act Take actions to continually improve the process performance

This PMP is Royal Park Salvage specific and is subordinate to the following documentation where applicable:

Client Quality Management Plan

Client Safety Management Plan;

Client Environmental Management Plan; and


STEP 1


Any other client specific documents

Royal Park Salvage will comply with the Safety, Environmental and Quality Management Plans listed above as required. In the event that Royal Park Salvage documentation is believed to be of a higher standard than that of the clients, Royal Park Salvage will, in consultation with the client, use Royal Park Salvage documentation.

1.7 Integrated Project Management Plan

Royal Park Salvage Project Management Plan is aligned to the requirements of:

OHSAS 18001 Workplace health and safety Management Systems

ISO 14001:2004 Environmental Management Systems – Specification with Guidance for Use; and

ISO 9001:2008 Quality Management Systems – Requirements.

1.8 Objectives and Targets

Targets are established to meet and be consistent with Royal Park Salvage policy requirements. Objectives, outlined within our policies, apply broadly across the organisation and are aimed at setting targets, which encourage improvement.

The broad Royal Park Salvage targets and positive performance indicators are listed below: Measurable Project Objectives

Lost Time Injury Frequency Rate (LTI FR) = < 9

(LTI = absent for ≥ 1x 7.2 hr. (1 shift or greater))

Medical Time Injury Frequency Rate (MTI FR) = < 15

(MTI = Any injury where a medical practitioner is consulted)

SafeWork SA Improvement or Prohibition Notices = 0

Customer or Public justifiable complaints = 0

EPA Prohibition Notices = 0

NCR’s requiring action/rectification = less than previous month

NCR’s received from clients = less than previous month

1.8.1 Target and Positive Performance Indicators

100% WHSE positions filled/allocated as per the Project Management Plan responsibilities.

100% Audits conducted against the audit schedule.

100% Inspections conducted against the inspection schedule.

100% Hazards reported are effectively documented and closed out.

100% Tool Box Talk/Consultative Meetings conducted as per consultation procedure

100% of Safet Improvement Notices - Non Conformance Reports/ raised are completed on time.


STEP 1


100% required training completed as per the Master Training Matrix.

100% training evaluations completed and reviewed.

100% of Incidents investigated are closed out

100% ITP’ signed off – zero outstanding at end of project

The monitoring and reporting of the Royal Park Salvage Objectives and Targets shall be via the WHSE Monthly Statistics Report (Form 37) and collated electronically into Summary WHSE Monthly Statistics Report (IMS Form 507B) which are prepared by the Systems Manager and reviewed during Management meetings. The applicable Project Manager is responsible to make sure these reports are prepared and accurate.

Minutes of review meetings shall be maintained and communicated as appropriate.

Forms:

37 WHSE Monthly Statistics Report

507B Summary WHSE Monthly Statistics Report


STEP 1


1.9 Project Details

Project Name: Frank Mitchell Reserve Clubroom Upgrade

Project Number:

Scope of Work: Site preparation and construction of new clubrooms and carpark

Start Date:

Expected Completion Date:

Contract Between: Royal Park Salvage and EPIC

Client Representative: Petar Jurkovic

Contact Details:

Project Team Name Phone

General Manager Matt Size

Operations Manager Sam Daniel

Project Manager Bruce Harris

Site Supervisor

Systems Manager Mark Hennessy

Emergency Controller

Deputy Emergency Controller

First Aid Officers


STEP 1


1.10 Project Team Organisation Chart and Responsibilities

The Managing Director supported by the General Manager of Royal Park Salvage is responsible to identify and provide the resources required to implement, maintain and improve the PMP. Resources include human resources and specialised skills, technology and financial resources.

The Project Manager in consultation with the Operations Manager shall identify during the planning phase of a project any specialist expertise necessary to develop, implement and maintain any unique requirements in relation to the PMP or the project. Royal Park Salvage may decide to outsource certain tasks to a suitably qualified subcontractor or consultant. Qualifications and competencies shall be verified.

Various key tasks need to be performed during the planning, implementation, operation and evaluation of each project, especially in respect of those activities specifically related to safety, environmental management and quality assurance. The persons performing those specific roles may differ depending on the scope of work.

Royal Park Salvage employ full time Systems Manager who has defined responsibilities for ensuring that PMP requirements are established, implemented and maintained.

Responsibilities for inspections and generation of records are included in Project Records Spreadsheet, which is updated for each project and prominently displayed on site. As inspections/audits etc. are actioned, the person responsible is to initial the applicable field. This document shall be monitored for completeness during scheduled project inspections.

A typical project structure is detailed below.

Signed responsibility statements are included in Annexure B.

Managing Director

General Manager

Operations Manager

Project Manager

Site Supervisor

Systems Manager

WHSE Supervisor

(if appointed)

Emergency & Deputy Emergency

Controller

First Aiders


STEP 1


It should be noted that a more senior person can substitute any person’s responsibilities, i.e. the Project Manager can take on the responsibility of the Site Supervisor if required providing that required competencies and/or training is met.

If a WHSE Supervisor is appointed to projects, the Systems Manager may delegate his roles and responsibilities as appropriate, providing the WHSE Supervisor has the competency to complete such tasks.

Relevant PMP Attachments:

Annexure B Roles & Responsibility Statements

1.11 Employee Relations

Royal Park Salvage Industrial arrangements are compliant with the National Code of Practice for the construction Industry (the Code) and the Australian Government Implementation Guidelines. Royal Park Salvage has been assessed and audited by the Code Monitoring Group and found to be compliant with no sanctions issued.

All contracts entered into by Royal Park Salvage incorporate the requirement for the contractor to comply with all aspects of the Code and Guidelines, and for subcontractors, material suppliers and consultants associated with the project to comply.

1.12 Project Program

The construction activities are detailed in Annexure L- Project Program and ITP’s. The construction program outlines the type of activities to be performed and each activity start and completion deadline throughout the life of the project. The plan shall be updated in consultation with the client prior to the commencement of work. The project program may be amended and the Project Manager will control the latest version.

The plan will include a listing of Inspection Test Points, Hold Points, Lot Registers, Permits and other documents such as activity charts/timelines, etc.


Annexure L Project Program and ITP’s

1.13 Site Establishment

The Site Supervisor is responsible to complete the Site Establishment Checklist (Form 1) at the commencement of each project.

Amenities provided must be in accordance with the Work Health and Safety Regulations 2012 (SA) 3.2.2 General Working Environment, and WHS CoP Managing the Work Environment and Facilities.

Forms:

1 Site Establishment Checklist


STEP 1


1.14 Legislation, Standards and Code of Practice Requirements

It is every individual’s responsibility to work in accordance and comply with Legislation and statutory/Industry codes of practice. The Project Management Plan has been written to address Royal Park Salvage legislative responsibilities. Statutory control is also evidenced in the various approvals, licenses, and permits that may be necessary for the commencement and control of certain facets of the work.

A listing of applicable legislation, standards and codes of practice is included in Annexure C. This list is subject to change at any time and is used as a general guide for this project.

The list shall be updated by Royal Park Salvage as required and reviewed during management meetings and PMP reviews. Changes to legislation shall generate a review of the IMS and PMP procedures and systems of work and outcomes communicated to personnel as appropriate. If the change requires additional training, processes, materials etc. the relevant information will be provided to the relevant parties by the Systems Manager or other nominated person.

The Systems Manager is responsible to update Annexure C to record any changes to the legislation, regulations, CoP or standards. Changes shall generate a review of company procedures, SWMS etc.

Procedures and Safe Work Method Statements must be written to comply with the relevant legislation, Australian standards, and Code of Practice as outlined in Annexure C, or any other relevant legislation, Australian standard, or Code of Practice that becomes apparent during the course of the project.

Copies of key documents shall be made available to all workers via:

On site hard copy.

Emailed on request.

Delivered to site from head office on request.

Key documents will be maintained at Royal Park Salvage offices. The Systems Manager is responsible to regularly review regulator websites, SAI Global, MBA and other relevant websites and communicate relevant hazard alerts or other safety information during toolbox talk’s and PMP reviews. Where necessary the Systems Manager will purchase Australian Standards to ensure access is provided to the Project team and workers.

Managers and supervisors are to undertake PMP Induction training, inclusive of legislative requirements to ensure competency in the knowledge of health and safety legislation and WHSE management principles and practices.


Annexure C Legislation Reference Register

1.15 Site Security

The Project team members are responsible for ensuring site security is appropriate and where necessary integrated with client requirements to lock out areas electronically by closing out electronic access.

Padlocks are to be issued by Royal Park Salvage where required. The Royal Park Salvage Site Office is to be locked when unattended.

1.16 Insurance

Project insurance requirements are reviewed during the tender period. These requirements are communicated to the Project Manager during the Handover meeting


STEP 1


The Project Manager and/or General Manager will advise the insurance broker, to ensure that the appropriate insurance is in place prior to work commencing.

The Project Manager and/or Site Supervisor is responsible to make the above enquiries – Dial Before You Dig 1100 as applicable to the site.

1.17 Head Contract Administration and Progress Claims Requirements

The Project Manager will examine the contract documents and prepare a list of requirements for the submission of contract progress claims and submit to the client (if applicable).

1.18 Subcontract and Consultant Administration

Subcontractor performance will be reviewed using a combination of WHSE Plan/SWMS reviews, Spot Audits and various inspections as outlined within PMP section for Subcontractor Management. Subcontractors shall be required to participate in the established consultation forums on site and inspections if requested.

The Systems Manager is responsible to maintain the Preferred Subcontractor Register, which is reviewed during management meetings.

Royal Park Salvage WHSE requirements for Subcontractors are outlined within the contract and Risk Register.

Also refer section 3.5 Subcontractor Management

Forms:

31 Contractor Safety Clauses


STEP 2


2.0 Planning and Risk Management

2.1 Risk Management

Aim: To ensure that workers and others are provided with the highest level of protection that is reasonably practicable.

Key Requirement: Duty holders in managing risks are responsible to:

Identify hazards that could give rise to risk;

Eliminate risks and if not practicable, minimize those risks; and

Maintain, review and revise control measures that have been implemented.

An integral part of the planning process for the project is the early and then ongoing identification of hazards, assessment of associated risk and the instigation of appropriate controls. ISO 31000 2009 Risk Management and legislative requirements forms the basis of the methodology used by Royal Park Salvage in determining and assessing the levels of identified risk.

Risk is assessed as High, Medium or Low using a standard ‘Risk Assessment Matrix’ shown on the following page (i.e. consequence of risk if it occurs versus the likelihood of the risk occurring). Where the risk is identified in the high or medium ranges, additional steps are to be put into place such as the development of Safe Work Method Statements (SMWS) that include specific controls to be used to manage hazards.

Royal Park Salvage project hazard Identification, risk assessment and risk control (2.1 Risk Management) training shall be undertaken by senior management including Operations Manager, Project Managers and Site Supervisors to ensure competence in the use of Royal Park Salvage HIRAC methodology. Record of training shall be maintained in the EPIC Training Register. Project teams shall be assisted by the Systems Manager and external consultants as required.

A combination of controls may be necessary if no single measure is enough to reduce the risk to the lowest level reasonably practicable.

Risk Management is covered by reference to and implementation of:

Annexure A – Risk Management Policy

Annexure D – Principal Risk Assessment (PRA) & Project Risk Register

Safe Work Method Statements

JSEA – Job Safety Environmental Analysis

In summary, these procedures provide for the identification of hazards and the assessment of risk within the various work activities associated with the project. All project personnel are required to assist in the identification of risks/hazards, development of appropriate controls and the implementation of appropriate work practices.


STEP 2


2.1.1 Managing Risk Step-by-Step Process:

Identify Hazards Find out what could cause harm;

Assess risks If necessary – understand the nature of the harm that could be caused by the hazard, how serious the harm could be and the likelihood of it happening;

Control risks Implement the most effective control measure that is reasonably practicable in the circumstances; and

Review control measures To ensure they are working as planned.

Figure 1.

2.1.2 Managing Risk – deciding what is reasonably practicable

In deciding what is reasonably practicable to protect people from harm requires taking into account and weighing up all relevant matters including:

The likelihood of the hazard of the risk occurring;

The degree of harm that might result from the hazard or risk;

Knowledge about the hazard or risk, and ways of eliminating or minimizing the risk;

The availability and suitability of ways to eliminate or minimize the risk; and

After assessing the extent of the risk and the available ways of eliminating or minimizing the risk, including whether the cost is grossly disproportionate to the risk.

Royal Park Salvage have well established and acceptable control measures in place (refer Annexure D risk register). The majority or hazards and their associated risks are well known and control measures are consistently implemented. Should an unforeseen hazard arise, Royal Park Salvage shall carry out a risk assessment, update the risk register and communicate the additional controls as appropriate.


STEP 2


2.1.3 Consulting Workers in Relation to Risks

Royal Park Salvage are responsible to:

Consult as far as reasonably practicable with workers who carry out work or are likely to be directly affected by a work health and safety matter; and

Consult, co-operate and co-ordinate activities with all other persons who have work health or safety duty in relation to the same matter, so far as is reasonably practicable.

In deciding how to control risks, Royal Park Salvage shall consult with workers and their representatives who are likely to be affected by the decision.

This shall be achieved through the established procedures for communication and consultation – refer section 3.1 Communication and Consultation.

2.1.4 Hierarchy of Risk Control

The ways of controlling risks are ranked from the highest level of protection and reliability to the lowest as shown in Figure 2. This ranking is known as the hierarchy of risk control. Royal Park Salvage shall work through this hierarchy when managing risk.

Royal Park Salvage and Contractors should always aim to eliminate the hazard. If this is not reasonably practicable, Royal Park Salvage shall minimize the risk by working through other alternatives in the hierarchy as follows:

Figure 2.


STEP 2


Level 1 Control Measures

The most effective control measure involves eliminating the hazard and associated risk. The best way to do this is by, firstly, not introducing the hazard in the workplace. For example, Royal Park Salvage shall eliminate the risk of a fall from height by doing the work at ground level.

Royal Park Salvage shall also aim to eliminate risks by removing the hazard completely, for example, by removing trip hazards on the floor or disposing unwanted chemicals.

It may not be possible to eliminate a hazard if doing so means that we cannot make the end product or deliver the service. If the hazard cannot be eliminated, then the Site Supervisor/ Systems Manager shall aim to eliminate as many of the risks associated with the hazard as possible.


If it is not reasonably practicable to eliminate the hazards and associated risks, Royal Park Salvage shall minimise the risks using one or more of the following approaches:

Substitute the hazard with something safer. For instance, replace a chemicals with a non hazardous alternative;

Isolate the hazard from people - This involves physically separating the source of harm from people by distance or using barriers. For instance, install guard rails on mobile plant, use remote control systems to operate machinery, store chemicals in a fume cabinet etc.; or

Use engineering controls - An engineering control is a control measure that is physical in nature, including a mechanical device or process. For instance, use mechanical devices such as trolleys or forklift to move heavy loads, place guards around moving parts of machinery, install residual current devices (electrical safety switches) etc.


These control measures do not control the hazard at the source. They rely on human behaviour and supervision, and used on their own, tend to be least effective in minimising risks. Two approaches to reduce risk in this way are:

Use administrative controls - Administrative controls are work methods or procedures that are designed to minimise exposure to a hazard. For instance, develop procedures on how to operate machinery safely, limit exposure time to a hazardous task, and use signs to warn people of a hazard; and

Use personal protective equipment (PPE).

Administrative controls and PPE should only be used:

When there are no other practical control measures available (as a last resort);

As an interim measure until a more effective way of controlling the risk can be used; or

To supplement higher-level control measures (as a back-up).


STEP 2


2.1.5 Risk Calculator

How severely could it hurt someone?

or

How ill could it make someone?

How likely is it to be that bad?

1 Very likely Could happen at any time

2 Likely Could happen Sometime

3 Unlikely Could happen but very rarely

4 Very Unlikely Could happen but probably never will

A. Kill or cause permanent disability or ill health

H1

H2

H4

M7

B. Long Term illness or serious injury

H3

H5

M8

M11

C. Medical Attention and several days off work

H6

M9

M12

L14

D. First Aid needed

M10

M13

L15

L16

HIGH 1- 6

STOP WORK IMMEDIATELY. Work is not to proceed until controls are implemented to reduce the residual risk to Medium or Low. Ongoing monitoring.

MEDIUM 7 - 13 ONGOING MONITORING Action needs to be taken in a timely manner but if a quick and easy solution is available, fix it immediately.

LOW 14 - 16 ROUTINE MONITORING No further action is required where residual risks are Low. However, ongoing monitoring is still required to ensure the risk does not escalate.

*Ongoing monitoring includes site safety walks and inspections, contractor spot audits, visual inspections, internal and external audits and PMP reviews.

2.1.6 Implementing Controls

Royal Park Salvage shall implement control measures via:

Work Procedures: A safe work procedure that describes the task, identifies the hazards and documents how the task is to be performed to minimise the risks. SWMS, JSEA and the Risk Register are to be developed by the trade contractors and provided to all workers.

Training, Instruction and Information: Workers trained in the work procedure to ensure they are able to perform the task safely. Training requires workers to demonstrate they are competent in performing the task according to the work procedure. All workers must be inducted into the site and the applicable work procedure, such as SWMS, JSEA and Risk Register. Any applicable information shall also be provided to visitors to the site.

Supervision: The level of supervision required will depend on the level of risk and the experience of the workers involved. High levels of supervision are necessary where inexperienced workers (such as apprentices/trainees) are expected to follow new procedures or carry out difficult and critical tasks. Contractors must nominate a person responsible for supervision on site.


STEP 2


The Royal Park Salvage risk register will identify the hazards, what action needs to be taken and responsibility. Contractors SWMS are to be written to comply with all applicable legislative requirements and the requirements of the Royal Park Salvage risk register.

The applicable part of the site-specific risk register is to be provided to subcontractors with the contract and made available to workers on site for review.

2.1.7 Monitoring Control Measures

The above control measures shall be regularly reviewed to ensure their effectiveness. A review is required:

When the control measure is not effective in controlling the risk;

Before a change at the workplace that is likely to give rise to a new or different health and safety risk that the control measure may not effectively control;

If a new hazard or risk is identified;

If the results of consultation indicate that a review is necessary; or

If a health and safety representative requests a review.

Royal Park Salvage shall carry out regular site inspections; spot audits and PMP reviews to ensure work activities are complying with stated requirements. (Refer 4.0 Measurement, Analysis and Improvement)

2.1.8 Principal Risk Assessment (PRA) – Risk Register

Before work is to commence on any new project a ‘Principal Risk Assessment” (PRA) for that contract is to be completed to assess the activity/trade risks for work to be performed on site in accordance with the construction program. Royal Park Salvage ensure the project hazard identification/risk assessment and risk control (HIRAC) process, is undertaken by personnel competent in the use of Royal Park Salvage HIRAC methodology.

The Operations Manager/Project Manager (or other nominated competent person) is responsible to coordinate the project principal risk assessment and prepare the detailed project specific Risk Register, (Annexure D) that identifies the control measures and monitoring that are required to be implemented, using the Risk Assessment Model and Hierarchy of Controls process.

Management are to ensure monitoring and reviews of the PMP (including risk register and SWMS) occur when site conditions, design and/or the scope of work changes or as a result of an incident or engineer’s recommendations.

The Risk Assessment and Risk Register cover conditions such as:

Issues associated with Site Establishment (Part 1)

High Risk Work Activities and General Hazards (Part 2)

Civil Works (Part 3)

Demolition (Part 4)

Asbestos Removal (Part 5)

Environmental Management (Part 4)

Before workers commence work on site, they are to be instructed upon the contents of the Risk Register (provided with contract and during site induction). The Risk Register is to be updated as required to include specific hazards and controls identified within contractor SWMS or client related.


STEP 2


The Risk Register is to be periodically reviewed in accordance with the Project Inspection Schedule outlined within section 4.2 or as a result of an incident, dangerous occurrence or other factors considered by project management as a trigger for review.

A copy of the Risk Register is to be provided to the client and/or subcontractors so that the health and safety hazards that could effect the people and the public are identified, assessed, controlled and documented within the Project Risk Register.

Annexures:

Annexure D PRA & Risk Register

2.1.9 Use of Safe Work Method Statements (SWMS)

Safe Work Method Statements MUST be in place for ALL High Risk Work as defined in the WHS Regulation 2012 (SA). Also refer Annexure D PRA and Risk Register.

Safe Work Method Statements (SWMS) are the main form of Risk Control used on Royal Park Salvage projects, which are developed in consultation with workers through a documented process. SWMS detail specific ways in which to complete a task and list all requirements that must be adhered to before work can commence. (Refer Annexure E – List of project SWMS).

SWMS must reflect the requirements of current legislation, standards and other requirements relevant to health and safety as identified in Annexure C Legislation Register and Annexure D Risk Register. SWMS’s are developed for use as follows:

Identify Work Activities: From the Construction Program identify work activities, which require preparation of risk assessments PRIOR TO THE WORK STARTING. (This should be conducted during the project PRA and will also include the preparation of related Inspection/Test Plans). A combination of controls may be necessary to reduce the risk to As Low As Reasonably Practicable.

Implement Controls: For each hazard identified, an appropriate hazard control action must be developed and implemented and complaint with relevent acts regulations and standards. The SWMS shall be assessed using Form 30 – Contractors SWMS Review Record by the WHSE manager or delegate prior to commencement of works. All employees are to be aware of the requirements for the control and the appropriate measures to be taken. The control processes must be based upon the HIRAC principles as the means of controlling hazards/risks.

Review & Improve: The completed SWMS shall be available on site and the WHSE Supervisor/Site Supervisor is to ensure that the SWMS is reviewed so that the effectiveness of the controls is recorded. Should the review of the process find that the process is ineffective or requires up dating, the SWMS will then be reassessed with the view to improving the outcomes. Any non-conformances identified as a result of inspections, incidents or non-conformances shall generate a review of work practices/SWMS & procedures.

Induct & Train: Prior to the start of the work activity, the WHSE Supervisor/Site Supervisor must ensure that all relevant personnel are inducted and sign into the requirements of the SWMS risk assessment and its controls. Records must be kept of all induction and training (Annexure F – Project Training Register). Ongoing training and awareness will be implemented by way of a Toolbox meeting.

Monitor: The WHSE Supervisor/Site Supervisor / Systems Manager will undertake targeted supervision and/or inspection of the progressive implementation of each SWMS control (PMP Form 33 Project Spot Audit, Form 18 Safety Walk – Inspection Reports)


STEP 2


2.1.10 Project Risk Assessments (Job Safety Environmental Analysis – JSEA)

During the course of a project it is possible that there will be tasks to be completed, which fall outside the boundaries of the Risk Register and applicable SWMS. It is then the responsibility of the worker in consultation with fellow workers and their supervisor to complete a Job Safety Environmental Analysis or other suitable risk assessment form (PMP Form 2 - JSEA). The risk assessment is to include the work tasks documented step by step with each hazard identified and suitable controls nominated. The JSEA is to be submitted to the WHSE Supervisor/Site Supervisor for approval prior to work commencing.

Each morning before work commences on site the WHSE Supervisor/Site Supervisor shall consider the daily hazards and ensure all activities are identified within the project risk register/SWMS and control measures put in place. A pre-start meeting may be convened to communicate any additional hazards that have not been previously communicated (record discussion within TBT record – PMP Form 17) The risk register and applicable SWMS must be updated for any new or unforeseen high-risk activities.

Annexures:

Annexure E Project Safe Work Method Statements

Forms:

2 JSEA template

2.1.11 Subcontractor SWMS

Where a Sub-Contractor is using their own Safe Work Methods Statements (SWMS’s), the Sub-Contractor is to submit the documents to the WHSE Supervisor/Site Supervisor for review and approval PRIOR TO COMMENCEMENT ON SITE. The review shall be against set criteria to ensure that the ‘whole of the task’ to be undertaken is adequately detailed and that the control processes identified to minimise risks to an acceptable level are in accordance with the Project Risk Register.

The control processes must be based upon the HIRAC principles as the means of controlling hazards/risks and must include consultation with workers. It must also nominate a person responsible for the implementation of the SWMS and supervision of the workers on site.

Note: SWMS are required for ALL HIGH RISK WORK ACTIVITIES. Refer Annexure D Risk Register.

2.1.12 Risk Assessment – High Risk Activities

A Job Safety Environmental Analysis (JSEA) may be carried out prior to high-risk activities being undertaken to ensure the controls nominated in the approved SWMS are sufficient.

The completed JSEA must be provided to the WHSE Supervisor/Site Supervisor for review and as a record of the risk assessment process.

Following the assessment, a review of the task SWMS is to be undertaken to ensure controls are suitable to address the activity and site-specific hazards and risks. The SWMS may be amended as a result and all workers re-inducted prior to commencement of the task.

A toolbox talk/pre start meeting may also be conducted to ensure all workers are clear of the additional hazards and required controls.

When other workers and/or Royal Park Salvage employees approach the work area, the site supervisor MUST STOP that person and communicate the daily hazards. These workers will also be required to sign the JSEA and/or Toolbox sheet. Records are to be maintained.


STEP 2


2.1.13 Environmental Control Plans

Project specific environmental hazards are identified as part of the PRA and planning meeting. All environmental hazards that are identified must be classified according to their risk potential using the risk calculator in Annexure M.

In cases of high or medium risk it is generally necessary to develop documented environmental procedures and/or environmental control plans (ECP’s) and implement suitable training. As a general rule procedures or ECP’s are prepared for the following environmental aspects:

Water quality;

Soil conservation;

Air quality;

Noise and vibration;

Flora and fauna protection;

Landscaping rehabilitation;

Archaeology and heritage;

Hazardous substances and dangerous goods;

Waste management;

Contaminated material;

Traffic management;

Community consultation;

Acid sulphate soils (if applicable).

In general ECP’s include reference to:

The aspect, risk events, impacts, objectives and targets;

Compliance requirements;

Control measures and safeguards;

All mitigation measure committed to in environmental planning documents and required by the Contract and Approval Conditions;

Monitoring frequency and locations;

Responsibilities for implementing safeguards.

The Project Manager is responsible to ensure that all environmental hazards for the project are identified and included in the project risk register (Annexure D). The Project Manager is also responsible to ensure a site specific Environmental Management Plan (EMP) included at Annexure M if required by the contract.

Annexures:

M Environmental Management Plan and ECP’s


STEP 2


2.1.14 Quality Risk Assessment

A Quality Risk Assessment is conducted as part of the PRA and planning meeting. Quality Risks that are identified must be assessed for probability and consequence using the Risk Calculator at 2.1.5. Control methods must be identified and included in the project risk register. The Quality risk assessment and risk register is to be communicated to stakeholders as applicable.

The Quality Risk Assessment conducted as part of the project PRA forms the basis for the development of project specific ITP’s. The Project Manager in consultation with the Site Supervisor and Assistant Engineer is responsible to ensure the ITP register is updated for the project and ITP’s are completed as required – refer to PMP ITP schedule for more information.

Annexure:

L Program and ITP’s

2.1.15 Design

Design Brief

A design brief should be prepared based on and including as necessary the client’s requirements and having regard to:

Performance and function;

Site safety and environmental conditions;

Statutory and regulatory requirements;

Applicable codes and standards;

Time constraints on drawing and specification production;

Budgetary constraints.

Design Plan

The Design Consultant should prepare a Design Plan, which incorporates:

The requirements of the design brief;

Identifies the responsibilities pertaining to each design activity and the allocation of such activities to qualified personnel;

Identifies the stages of the design process at which review, verification and validation will occur;

The time for completion and other checkpoints (i.e. hold or witness points) or milestones appropriate to the design process; and

The communication links and methods across the Company/Design Consultant organisation and technical interfaces and those existing internally with the Design Consultants organisation including those necessary with outside organisations particularly statutory and regulatory organisations.

Design Risk Assessment

The Project Manager is to request from the Client/Consultant Design Manager a Safe Design Risk Analysis (Form 3 Template letter and Design Risk Assessment Form 4 provided). The Design Risk Assessment is to be incorporated into the site specific risk register and communicated to other duty holders as needed. Where the Client/Consultant Design Manager is not forthcoming in providing a documented Safe Design Risk Analysis, constructability review is to be conducted by the Project Team when undertaking the project risk assessment.


STEP 2


The foreseen design risks that could not be eliminated are to be included in the Project Risk Register. The required hazard control measures are to be specified in the Safe Work Method Statements (SWMS) for the task.

Design Change

Authorised changes in design can only be made after the approval of the client has been obtained where necessary and the following matters have been considered:

Will the product still conform to the design brief;

Will the fitness for purpose be affected;

Can the design brief be changed;

Will associated or interface parts or products/materials be affected; and

Will manufacture/construction and inspection and test be adversely affected?

Where deemed necessary the Project Manager and consultant design manager shall continue undertaking Design Review meetings throughout the Construction Phase of the project.

If design changes are made during the Construction phase, Form 4 Design Risk Assessment Part C Design Change Record is to be used. The consultant design manager is to undertake a safe design risk analysis as discussed above, relevant to the change. If any additional hazards are identified, the determined methods for controlling them are to be managed through the project consultation process to ensure all relevant parties regarding the change are informed and applicable SWMS amended as required. The superseded design drawings are marked as ‘Superseded’.

Forms:

3 Design Letter template

4 Design Risk Assessment

2.1.16 Temporary Traffic Management

Royal Park Salvage is to obtain a Temporary Traffic Management Plan (TTMP) if required for the project, and ensure it is authorised by the local authority. Internal Traffic Management Drawings (if applicable) are also to be developed by the Project Manager and/or Site Supervisor to manage the internal traffic flow to ensure plant and people separation. The TTMP is to be displayed on the site notice board (if in place) and included in Annexure I to this PMP.

The Project Manager is to obtain a Temporary Traffic Management Plan (TTMP) and ensure it is authorised by the local authority.

Internal Traffic Management Drawings are also to be maintained by the WHSE Supervisor/Site Supervisor to manage the internal traffic flow to ensure plant and people separation.

The TTMP is available in the site office.

Royal Park Salvage requires the person implementing Traffic Management to hold a yellow card, and the person inspecting the Traffic Management to hold a red card.

Inspection of the Traffic Management procedure is to take place initially and following any changes to the TTMP.

Refer to section 3.5.1 Purchasing Products and Services with respect to including the Temporary Traffic Management Drawings with purchasing documentation for Site deliveries.

Note: Mobile Plant if driven on public roads MUST BE REGISTERED.

Annexure:

Annexure I Traffic Management Plan


STEP 2


2.1.17 Personal Protective Equipment (PPE)

All Personal Protective Equipment (PPE) shall conform to applicable Australian Standards. All workers must wear the correct protective equipment. Subcontractors are responsible to ensure their personnel have adequate PPE.

Mandatory PPE required on all Royal Park Salvage sites includes:

High-visibility clothing (vests, jacket or shirt);

Safety boots; and

Hard hat when working around mobile plant or in trenches (>1.5m or as indicated in SWMS)

Site Specific PPE required by SWMS, SDS and/or Site displayed signage:

Hearing protection

Hard hat;

Safety glasses;

Dust mask;

Protective clothing;

Gloves must be worn when performing manual tasks, rigging or as defined in SWMS; and

Other as indicated by signage or nominated in SWMS.


STEP 2


2.2 High Risk and Hazardous Work Activities

2.2.1 Typical Hazards

Typical hazards/energy sources for consideration during the project risk assessment (PRA) may include, but not be limited to:

Hazard Potential Harm

Manual Tasks Overexertion or repetitive movement can cause muscular strain

Gravity Falling objects, falls, trips of people can cause fractures, bruises, lacerations, dislocations, concussion, permanent injuries or death

Electricity Potential ignition source. Exposure to live electrical wires can cause shock, burns or death from electrocution

Machinery and equipment

Being hit by moving vehicles, or being caught by moving parts of machinery can cause fractures, bruises, lacerations, dislocations, permanent injuries or death

Hazardous Chemicals Chemicals (such as acids, hydrocarbons, heavy metals) and dust (such as asbestos and silica) can cause respiratory illnesses, cancers or dermatitis

Extreme Temperatures

Heat can cause burns, heat stroke or fatigue. Cold can cause hypothermia or frost bite

Noise Exposure to loud noise can cause permanent hearing damage

Radiation Ultra violet, welding arc flashes, micro waves and lasers can cause burns, cancer or blindness

Biological Micro-organisms can cause hepatitis, legionnaires disease, Q fever, HIV/AIDS or allergies

Psychosocial hazards Effects of work related stress, bullying, violence and work-related fatigue

2.2.2 High Risk Work

Royal Park Salvage is responsible to ensure high risk work (as defined in the WHS Regulation 2012 (SA) ) is not carried out by any worker unless they are licensed and authorized to carry out the work. The WHSE Supervisor/Site Supervisor must be provided with evidence of the license (this includes persons involved in the training and supervision of the activity). Copy to be maintained.

An appropriate WHSE Plan, Risk Assessment and/or SWMS must be submitted, reviewed and authorized prior to the commencement of work. In some cases, permits may need to be obtained from a local authority or other authorizing body.

An assessment of High Risk Work applicable for the project is carried out as part of the PRA.


STEP 2


2.2.3 Permit Register

The WHSE Supervisor/Site Supervisor is responsible to maintain a Permit Register (Form 5) and issue permits for certain works on the project. Permits may required to be issued for the following high risk works:

Confined Space (Form 7)

Excavation (Form 9)

Hot Works (Form 10)

Electrical Isolation (Form 40)

Electrical Energisation (Form 41)

Concrete Core Hole Drilling & Cutting (Form 51)

Harness Permit (Form 52)

Chainsaw Permit (Form 53)

Requirements for permits are to be identified during the Principal Risk Assessment and included in the Project Risk Register and SWMS. Workers are advised of the requirement for permits via the Site Rules and Induction brief.

Forms:

5 Permit Register

7 Confined Space Permit

9 Excavation Permit

10 Hot Works Permit

40 Electrical Isolation Permit

41 Electrical Energisation Permit

51 Concrete Core Hole Drilling & Cutting Permit

52 Harness Permit

53 Chainsaw Work Permit

2.2.4 Excavation – PERMIT # 9 REQUIRED

Royal Park Salvage is responsible to manage the risks to health and safety associated with excavation work before directing or allowing work to commence. This includes the risk of a person:

Falling into an excavation;

Being trapped by the collapse of an excavation;

Working in an excavation being struck by falling object;

Working in an excavation being exposed to an airborne contaminant.

Suitable controls are nominated in the project risk register and applicable SWMS. All workers are inducted.

Where trenches are deeper than 1.5m the WHSE Supervisor/Site Supervisor shall ensure, so far as practicable, that the work area is secured from unauthorized access. Royal Park Salvage shall minimize the risk to any person arising from the collapse of the trench by ensuring all sides are adequately supported by doing one or more of the following:

Shoring by shielding or other comparable means;


STEP 2


Benching;

Battering.

This does not apply if a geotechnical engineer provides written advice stating that all sides of the trench are safe from collapse. The Site Supervisor is also responsible to:

Take steps to obtain current underground essential services information before directing or allowing excavation work to commence;

Conduct an inspection and risk assessment against defined criteria (Form 8 Excavation checklist) prior to excavating >1.5m. Excavation Permit to be issued once the Site Supervisor is satisfied that control measures are in place and suitable to control risks;

Inspect the condition of the trench daily or more regularly if circumstances dictate and always after rain events;

Provide the information to any person engaged to carry out the excavation work;

Have regard to the information in carrying out or directing or allowing the carrying out of the excavation work;

Ensure the information is available for inspection; and

Make available the information until the excavation work is completed or if a notifiable incident occurs in connection with the excavation work to which it relates, for at least 2 years after the incident occurs.

Forms:

8 Excavation checklist

9 Excavation Permit

2.2.5 Electrical Safety – PERMITS 40 & 41 REQUIRED

The Operations Manager/Project Manager is to meet with the Subcontractor electrician prior to commencement of work on site to discuss Royal Park Salvage requirements for electrical practices, isolation, energisation for this project. Refer to Electrical Isolation and Energisation procedures below.

The following electrical practices apply onsite:

Earth leakage protection - All leads and portable electric tools, lighting, plant or equipment used on Royal Park Salvage sites must be protected by an approved earth leakage protection device/residual current device (RCD).

Permanent power out outlets - Where any permanent power outlets are to be used, a portable earth leakage circuit breaker RCD must be connected between the outlet and the lead. If unsure, ask.

Royal Park Salvage will provide temporary power as needed. Where temporary power boards are being used each board must be established by a licensed electrician and tested and tagged on a monthly basis. Every temporary power board must have a lockable RCD box and the keys must remain with the WHSE Supervisor/Site Supervisor and licensed electrician on site.

Any circuit breaker trips must be reviewed and reset by a licensed electrician. Royal Park Salvage employees and subcontractors are not permitted to reset tripped breakers. All electrical trips must be reported to Royal Park Salvage Site Management.


STEP 2


RCD to be push button tested daily prior to use.

Single Phase - Single phase final sub circuits connected by construction wiring and supplying lighting etc. must be protected by a core balance earth leakage device.

Portable generators - All portable generators must be fitted with core balance earth leakage protection having a rated tripping current not exceeding 30amps.

Portable and semi portable equipment - All portable and semi portable electrical equipment must be tested in accordance with the appropriate Australian Standard and have a label fixed to equipment, showing date of inspection and equipment plant number. Details of inspections to be recorded in a register and kept on site.

Three phase power - Use only three phase power leads, which have been inspected and tagged by a certified electrician.

Isolation and danger tagging - Before working on any electrical equipment it must be isolated from power, and/or the correct locking out and/or danger tagging procedure followed.

Power leads - Keep all power leads off the ground or floor where practicable and place them so that they cannot be damaged. Electrical leads must be properly earthed and must not exceed 30m. Double adapters and piggyback plugs must not be used.

The above requirements are to be communicated to all workers during induction and monitored via SWMS reviews, spot audits, regular site safety inspections, spot audits, site safety walks and tool box talks. Any non-compliant electrical plant or equipment is to be isolated (removed from site or locked out) until the situation is rectified and verified prior to reintroduction via inspection tag/maintenance certificate supplied to Royal Park Salvage Site Management.

2.2.6 Electrical Tagging

No persons shall interfere with electrical equipment or wiring at any time unless authorised by Royal Park Salvage and is a qualified electrician. All electrical equipment must have a current Electrical Tag in compliance with legislation.

The WHSE Supervisor/Site Supervisor shall make all reasonable efforts to ensure that all electrical equipment is inspected, tested and tagged by a licensed electrician (or other competent person) at the prescribed intervals as specified in the standard and electrical register.

In addition to periodic checks during site inspections and spot audits, the WHSE Supervisor/Site Supervisor shall inspect electrical equipment on arrival to the site.

Hired equipment shall be tagged by the hire company prior to arrival. Once the equipment is received by Royal Park Salvage, it shall then be the responsibility of the WHSE Supervisor/Site Supervisor, to arrange inspection, testing and tagging requirements.

Record: Electrical test and tag to be recorded on Electrical Test Register or other register provided by the testing company. Records to be maintained.


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2.2.7 Electrical Isolation/Energisation

NON NEGOTIABLE: RPS Project Manager and/or Site Supervisor and/or Systems Manager to conduct meeting with electrical subcontractor prior to commencement on site and communicate system procedures and requirements for electrical isolation/energisation prior to commencement on site.

Electrical Checklist (Form 42) MUST be completed by one of the above project team members in consultation with the licensed electrician. Any contentious issues or amendments to procedures MUST be documented and agreed by both parties.

Subcontract electrician to update SWMS in accordance with RPS procedures. Monitoring of compliance with procedures will occur via established inspection and monitoring activities.

The licensed electrician/s (responsible and authorised to perform energisation or isolation on site) must initial the energisation and isolation actions in the checklists (Form 42) to demonstrate their understanding and agreement to implement the stated actions. A toolbox talk is to be raised as a record of this meeting.

Note: Licensed electrician is required to use a Multimeter (also known as a VOM (Volt-Ohm) to measure zero voltage in line (test if line is active/powered/dead after isolation). An insulation Resistance Tester and Ohm Meter (can be individual items or combined) are to be used to measure integrity of insulation in line.

Equipment must be calibrated annually. Equipment Calibration record to be provided to RPS Project management.

Electrical: Before commencing work on or in the vicinity of an electrical installation that may pose a safety hazard, the electrical service shall be thoroughly investigated, isolated and made safe, with details recorded on the Isolation of Electrical Services Permit, (Form 40). The Lock Out system (involving Lockout Tags and a padlock with one common master key provided by the Site Supervisor and/or electrical contractor) is to be used when they are required to prevent inadvertent use of the electrical service by other site personnel. Refer to the Tag out Lockout Procedure section 2.3.4. The Site Manager is to authorise the isolation. Energisation of electrical services must not be completed until an Electrical Energisation Permit has been completed by the licensed electrician and provided to the RPS Project Manager, Site Supervisor or Systems Manager for approval to proceed.

Once electrical work is completed any open permits must be appropriately closed out.

2.2.8 Lock out Tag Out

The Tag Out/Lockout procedure is to be implemented when electrical services are required to be isolated or when faulty or unsafe plant or equipment are required to be put out of use.

Compliance with this procedure will be the responsibility of the Site Supervisor and/or Plant Manager and individuals whom are delegated authority to ensure compliance in undertaking the Tag Out/Lockout process. Royal Park Salvage shall also ensure:

An Out of Service/Locked Out tag is to be placed on any equipment where it is foreseen that to operate faulty or unsafe equipment will cause either injury to a person, or damage to the plant or equipment.

An Out of Service/Locked Out tag must have the name of the person placing the tag, the reason for the tag being placed and the date recorded on it.

No individual shall operate any plant or equipment when an Out of Service/Locked Out tag is attached to it.

Any plant or equipment, which has an Out of Service/Locked Out tag on it, must be removed to a designated area for repair, where it is practicable and safe to do so.


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Where there is a need for multiple switches, valves or positive isolators to be isolated, an Out of Service/Locked Out tag shall be placed on each one.

The person placing an Out of Service/Locked Out tag must ensure they are doing so on the correct switch, valve or positive isolator, and that it is in the correct position.

An Out of Service/Locked Out tag may only be removed after the Plant Manager in consultation with the Site Supervisor has granted permission and the plant or equipment has been deemed safe to operate. Only the person placing the Out of Service/Locked Out tag is permitted to remove the Out of Service/Locked Out tag.

An out of Out of Service/Locked Out tag shall be placed on new machinery or equipment until the installation has been deemed safe and ready by the Plant Manager.

Forms:

11 Electrical Test Record

40 Isolation of Electrical Services Permit

41 Energisation of Electrical Services Permit

42 Electrical Checklist

2.2.9 Concrete Cutting & Core Hole Drilling – PERMIT # 51 REQUIRED

Demolition work undertaken by RPS includes the need for concrete cutting and core hold drilling. A Permit is required to ensure the workers and the project management team are satisfied no services will be struck or damaged as a result of this activity. Permits must be based on an investigation of the area, available plans and sketches and any other sources of information available. Persons undertaking concrete cutting and core hole drilling are to be deemed competent through internal assessment processes developed by the Systems Manager and presented by a qualified trainer. This training is competency based and only persons deemed competent may undertake this activity. It is the responsibility of the project team members to ensure persons are deemed competent prior to the issuing of a permit.

2.2.10 Harness Use – PERMIT # 52 REQUIRED

Working at heights does not always result in harness use. However, RPS workers and sub contractors are required to work at heights where harnesses are required to be worn as mandated in the project risk register, safe work method statements, signage or site instructions. Only persons who have personally received formal heights training and have produced formal competencies during the induction process are permitted to use harnesses. Harness use is also controlled through the regular inspection and testing of the equipment, the need for rescue plans, support workers etc. Harnesses and support equipment must be entered in the Site Plant & Equipment register.

2.2.11 Hot Works – PERMIT # 10 REQUIRED

Hot Works permits are to be issued specific to a task and to a location where the use of a power tool or similar will generate sparks or potential for fire. Examples include use of;

Grinder

Oxy acetylene equipment

MAPP Gas

Welders


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2.2.12 Chainsaw Work – PERMIT # 53 REQUIRED

Chainsaws use is strictly controlled by RPS. Only persons who have been deemed competent by internal assessment can use a chainsaw. The Systems Manager is responsible to ensure competency training is provided. The project team members are responsible to ensure workers are competent prior to the use of chainsaws and the issuing of a permit.

2.2.13 Confined Space/Restricted Space - PERMIT # 7 REQUIRED

Royal Park Salvage are responsible to:

Manage the risks to health and safety associated with a confined space;

Undertake a written risk assessment using a competent person and taking into account the requirements of the WHS Regulations 2012 (SA) and WHS CoP Confined Spaces.

No worker is permitted to enter a confined space unless that person has been issued with an entry permit which is completed by the WHSE Supervisor/Site Supervisor which specifies the following:

Confined space to which the permit applies;

Persons permitted to enter;

Period of time for which the work will be carried out; and

Measures to control risks associated with the work in the space.

The WHSE Supervisor/Site Supervisor must ensure:

Signage is erected immediately before work commences in a confined space and while work is being carried out in a confined space. The sign must identify the confined space, inform not to enter without a permit and must be clearly and prominently located next to each entry;

A system must be in place for continuous communication;

Monitoring conditions by a standby person;

First aid and rescue procedures are established and practiced;

Air supplied respiratory equipment and PPE is available for use in certain emergency situations; and

Relevant workers are trained and records are verified.

Records to be maintained.

The WHSE Supervisor/Site Supervisor is responsible for maintaining the Permit Register (Form 5) of the location, times and de-isolation/closure of permits issued.

Forms:

5 Permit Register

6 Confined Space Risk Assessment

7 Confined Space Entry Permit


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2.2.14 Plant & Equipment

2.2.15 General Requirements:

Plant and equipment must comply with Australian Standards and legislative requirements including:

A documented risk assessment for the use of the plant that includes measures for eliminating workplace risks or minimising these risks as far as is reasonably practicable, in the mandated order for steps in the hierarchy of control to manage risks (carried out every 2 years);

Daily Inspection (log book) specific to the item of plant;

Making sure that it is serviced and maintained in accordance with the Original Equipment Manufacturer (OEM) maintenance requirements and that current records are kept;

The provision of ‘High Risk Work’ SWMS for ‘Operating Mobile Plant’; and

The provision of the relevant safety equipment for use, fittings, guards etc., i.e. guard rails, ROPS and FOPS, flashing lights, beepers, reversing alarms etc.

Competent operators

Refer to the Risk Register Annexure D and SWMS for controls for plant and equipment safety.

Royal Park Salvage is responsible to establish systems of work to ensure that no persons are at risk when working near or with moving plant. Safe Work Method Statements have been developed to ensure the safety of workers where moving plant is in use which includes, where practicable, eliminating exposure of persons to moving plant. All workers must receive SWMS induction training prior to commencing work on each project specific to the item of plant, its operation and the scope of works.

Royal Park Salvage complete a comprehensive Plant Risk Assessment, specific to the item of plant, every 2 years for each item of moving plant operated by Royal Park Salvage.

Mobile plant purchased by Royal Park Salvage shall be fitted with ROPS and FOPS by the manufacturer, as applicable. Royal Park Salvage owned mobile plant that is not fitted with ROPS and FOPS shall be limited in its operations based on a documented risk assessment communicated to the Plant Operators. Signage MUST BE PROMINANTLY DISPLAYED on these items of plant. Subcontractor plant and equipment will be subject to the same conditions.

2.2.16 Site Acceptance Inspections

Upon arrival to site all plant and equipment shall be inspected to ensure it:

Has not been damaged during transit;

Is in a safe condition to operate; and

Has been maintained in accordance with manufacturers recommendations.

Any damaged or defective equipment should be sent back to the Maintenance Workshop, and a report made to the Plant Manager or if owned by a subcontractor, is not to be accepted on to site.

Subcontractors are to comply with all legislative, manufacturer and Royal Park Salvage inspection requirements and provide daily inspection records (weekly) to Royal Park Salvage WHSE Supervisor/Site Supervisor. During site induction, the inductor is responsible to complete a Plant & Equipment Certification Form 14 to verify that it has been risk assessed and is fit for purpose for use on site (competency of operator must also be verified).

The WHSE Manager and/or Site Supervisor is also responsible to check that the hazards identified in the provided plant risk assessment are identified and adequately controlled in the corresponding SWMS.


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All other plant and equipment onsite, including hired plant and equipment, are to be managed via contractor plant and equipment registers, electrical tagging registers, fire equipment registers, and lifting equipment registers. The plant risk assessments, daily pre-start inspection, maintenance checks, site safety inspections and spot audits will monitor the safe maintenance, electrical tagging, and safe use of the plant and equipment.

Lanyards, harnesses, lifting gear and electrical equipment are to be maintained and regularly inspected, checked and/or certified in accordance with manufacturer’s recommendations.

Forms:

13 Plant Risk Assessment

14 Plant and Equipment Certification

2.2.17 Pre-Start Inspections

Subcontractors are to comply with above inspection requirements and provide daily inspection records as required to Royal Park Salvage site management.

All mobile plant is subject to the requirements of the Work Health and Safety Act and Regulations 2012 (SA), and as such are required to be inspected daily by their operators PRIOR to work starting.

These daily checks must be recorded on daily inspection checklists that are specific to the manufacturers requirements for the items of plant. Royal Park Salvage will provide checklists for the operators to use if required. Daily checklists must be submitted to site management for recording and assessing.

This inspection shall consist of:

A visual inspection to check the condition of the plant/equipment;

Completion of a daily checklist; and / or

Completion of a log book

Any corrective actions (maintenance, repairs etc.) that are required as a result of daily inspections are to be communicated directly to the Royal Park Salvage Site Supervisor/ Systems Manager to arrange repairs.

If the fault is minor and the plant can keep working then the repairs must be affected as soon as reasonably practical. If the fault is one that necessitates the plant to be repaired immediately then it must be removed off site for repairs and records must accompany it back onto site to verify the item of plant is safely operational

Once the required actions have been closed out the daily checklist is to be signed by the WHSE Supervisor/Site Supervisor/Systems Manager and the Plant Operator to document the matter has been closed out.

Subcontractors who fail to follow these procedures should be asked to leave the site and will be issued with a Safety Improvement Notice Form 35 Safety Improvement Notice – Non Conformance Report to explain their failure to comply with plant management requirements. Royal Park Salvage site safety inspections and spot audits will monitor the currency, maintenance, electrical tagging, and safe use of the plant and equipment while it is on site.

2.2.18 Out of Service Plant and Equipment

Where plant and equipment is found to be out of service, including where the daily inspection records a fault or defect which affects the plants operation and/or safety, the Plant Manager/Site Supervisor, are to ensure that the out of service plant and equipment is identified by attaching an ‘Out of Service Tag’ to the item.


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Where the out of service plant and equipment is unsafe to operate, the ‘lockout’ process is to be initiated, i.e. isolated (if safe to move), Out of Service Tag attached, keys removed and if required a physical barrier to prevent operation of the plant /equipment is to be put in place (a padlock and clamp/chain with one common master key provided by the Site Supervisor). Also refer PMP section 2.2.8 Lock out Tag Out.

The Plant Operator shall inform the Plant Manager via Form 47 Plant Fault/Defect Report of the out of service plant. The Plant Manager is responsible for the repair of the plant and coordination of redelivery to site where it will be subject to re-inspection prior to use.

Forms:

47 Plant Fault/Defect Report

2.2.19 Defective & Minor Damaged Equipment

No plant or equipment shall be sent to or allowed to operate on site if it is found to be defective or damaged. Likewise defective or damaged equipment must be repaired prior to it being operated on site. The Plant Operator/Site Supervisor shall inform the Plant Manager via Form 47 Plant Fault/Defect Report of the defective and unsafe plant and assist in its collection for service.

The Plant Manager is responsible for the repair of the plant and coordination of redelivery to site where it will be subject to re-inspection prior to use.

The WHSE Supervisor/Site Supervisor or Plant Manager shall determine if minor damage to plant can still operate until repaired.

Damaged or defective equipment may become the subject of an incident investigation, depending on the type of damage sustained or the severity of the damage. It will be up to the discretion of the WHSE Supervisor/Site Supervisor and/or Systems Manager whether to initiate an incident investigation.

Defective or damaged hired plant or equipment shall be returned to the hire company concerned.

Any plant or equipment that cannot be repaired shall be rendered inoperable and disposed of as directed by the Project Manager.

Forms:


2.2.20 Plant & Equipment Maintenance

All plant and equipment shall have regular maintenance performed on it (minimum every 250hrs for moving plant). It is the responsibility of the Plant Operator to ensure that all plant and equipment maintenance schedules are adhered to. All maintenance of plant and equipment shall be recorded.

The Plant Manager shall be responsible for the service of breakdown repairs and scheduled preventive maintenance to all Royal Park Salvage plant; and compilation and documentation of plant maintenance records. Any faults that occur on site that need immediate repair are reported to the Plant Manager verbally AND via daily inspection records.

Maintenance records for each item of plant will be kept at the Royal Park Salvage Workshop. A sticker will be placed on Plant windscreens by the Plant Manager specifying when the plant was serviced and it’s next due date service.

2.2.21 Competency

All personnel who either operate or maintain equipment must be appropriately trained to do so. Personnel shall not operate or maintain equipment until this requirement has been met. It is the responsibility of the Project team members to ensure that personnel have the necessary skills


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(training and competency). Copies of licenses and competencies will be maintained in employee files. Where additional training is required, the requirements of Royal Park Salvage Training and Competency Procedure shall be followed.

Where new training requirements are identified through new processes, equipment, safety procedures, etc., Royal Park Salvage shall arrange for the necessary employees to receive the appropriate training. Requirements for refresher training shall also be considered.

Plant is only to be operated by workers who are qualified to operate the plant. Royal Park Salvage is responsible to verify license and competencies during site induction. (See table below for requirements). Acceptable qualifications may include a High Risk Work License (relevant to class), an RTO verification of competency certificate/letter or the following redundant certificates classes: Excavator (LE); Front End Loader (LL); Front End Loader of the Skid Steer type (LS); Front End Loader Backhoe (LB).

All persons undergoing training in prescribed plant (see below high-risk license requirements) will receive training through an accredited Registered Training Organisation (RTO). The RTO will provide all training materials, schedules, logbooks, etc and a competency based assessment of the operator.

Royal Park Salvage will obtain competencies of workers during the induction process and keep copies of these records where possible. For employees of Royal Park Salvage all competencies shall be recorded on the corporate electronic Training & Competency Register.

The following classes of high-risk work and redundant load shifting equipment are:

Code/

Class

HIGH RISK WORK LICENCE Code/

Class

HIGH RISK WORK LICENCE

CT Tower Crane SB Basic Scaffolding

CS Self Erecting Tower Crane SI Intermediate Scaffolding

CD Derrick Crane SA Advanced Scaffolding

CP Portal Boom Crane DG Dogging

CB Bridge & Gantry Crane RB Basic Rigging

CV Vehicle loading crane (> 10 metre tonne) RI Intermediate Rigging

CN Non-slewing Crane (> 3 tonne) RA Advanced Rigging

C2 Slewing Mobile Crane (up to 20 tonnes) Load Shifting Equipment Operation –

C6 Slewing Mobile Crane (up to 60 tonnes) OLD CERTIFICATE OF COMPETENCY

C1 Slewing Mobile Crane (up to 100 tonnes) LL Front End Loader

CO Slewing Mobile Crane (open/over 100 t) LB Front End Loader/Backhoe

HM Materials Hoist (Cantilever Platform) LS Front End Loader (Skid Steer Type)

HP Hoists (Personnel & Material) LE Excavator

WP Boom-Type Elevating Work Platform>11m LD Dragline

PB Concrete Placing Boom YC EWPA Yellow Card EWP <11m

LF Forklift Truck

LO Order Picking Forklift Truck

2.2.22 Small Tools and Equipment

A register of site’s non electric small tools is maintained within Form 44 Site Plant and Equipment Register.

A register of site’s electrical equipment and electrical small tools is to be maintained within Form 11 Electrical Test Record.


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Forms:

11 Electrical Test Record.

12 Plant Procurement Risk Assessment


14 Plant & Equipment Certification

44 Site Plant & Equipment Register

45 Daily Hoist Inspection Checklist

46 Scaffold Checklist


Annexure:

F Royal Park Salvage Training & Competency Register

2.2.23 Plant and Equipment Procurement

It is the responsibility of the Operations Manager and/or Project Manager to make available to the site the plant and equipment that is required for the project by Royal Park Salvage. Any new purchasing of plant and equipment shall be subject to a plant procurement risk assessment, and the item must meet the following criteria:

Equipment is registered and can be identified as the property of Royal Park Salvage;

All statutory codes and standard requirements have been met;

Scheduled maintenance has been performed; and

Royal Park Salvage Workers are competent to operate the item of plant proposed to be purchased.

Should Royal Park Salvage hire in plant and equipment, the WHSE Supervisor/Site Supervisor are responsible to ensure a Risk Assessment is completed and records are obtained relating to maintenance and safe operation of the item. Only persons trained and competent and if required licensed are permitted to operate the item of plant and equipment.

Forms:

12 Plant Procurement Risk Assessment


44 Site Plant & Equipment Register

2.2.24 Chemicals

The WHSE Supervisor/Site Supervisor is responsible to ensure:

The register for Chemicals is maintained and current (within 5 years) Safety Data Sheets (SDS) is available on site and also obtained from any subcontractors engaged on site.

Ensure the quantity of chemicals is included in the Chemical Register.

The relevant control measures detailed in the SDS for the Chemicals are to be included in the SWMS for the task.


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Where practicable the material with the lowest possible hazard capability that meets the technical requirements for the job shall be used.

All storage and use of Chemicals and dangerous goods is to be:

o In accordance with the SDS and legislative requirements;

o In their original containers with the label intact at all times; and

o Not stored in amenities, containers (unless properly constructed for the purpose), sheds or offices regardless of the quantities to be stored.

o Prior to using the chemical all workers involved in its use are to be provided with adequate information and training to allow safe completions of the required task. Confirmation of this training is to be provided by a SWMS or Tool Box Talk record signed by the worker involved.

The Chemical Register is to be kept on site together with applicable SDS and be readily available near the first aid facilities.

As a minimum standard, all safety and environmental precautions listed on the SDS are followed when using the substance and are included in the SWMS. No products or substances, including chemicals or fibrous materials, are to be brought to the worksite without a current SDS and approval.

Refer to Project Risk Register (Annexure D) and applicable SWMS for further information in relation to Chemicals/Dangerous Goods, Sudden discovery of hazardous substances, Asbestos etc.

2.2.25 Chemical Risk Assessments

WHSE Supervisor/Site Supervisor and/or Systems Manager are responsible to ensure all chemicals brought on site by either Royal Park Salvage or subcontractors, and intended for use during site work, must be assessed using the Chemical Risk Assessment (Form 15). This documented risk assessment will identify whether the chemical can be eliminated from site or if its use requires specific controls. If it cannot be eliminated Royal Park Salvage WHSE Supervisor and/or Systems Manager must assess the risk and determine if the chemical presents as a high risk. The Chemical Risk Assessments must be filed with the applicable SDS.

Once a chemical is accepted for use, the WHSE Supervisor and/or Systems Manager, is to add it to the site Chemical Register which will be kept near the First Aid facilities.

High risk chemicals, as identified during the risk assessment process, must have their controls for use, storage and handling written into the Safe Work Method Statement or the task and all workers must be trained in its safe use. Adequate competent supervision is to be provided and requirements for health monitoring addressed.

Annexure:

H Project Chemical and SDS Register

Forms:

15 Chemical Risk Assessment

2.2.26 Hazardous Materials

The Project Manager is responsible to ensure a site inspection is carried out prior to commencement and the presence of any hazardous material, or suspected presence is documented within the project risk assessment and risk register and also applicable SWMS.

Hazardous materials include asbestos, lead paint, PCBs etc.


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Workers are advised (via induction and site rules) that work is to cease immediately if any suspected hazardous material is discovered and reported to the Site Supervisor for assessment and removal by licensed contractor.

Health monitoring shall be undertaken as required.

2.2.27 Management of a Risk of Fall & Falling Objects

It is not tolerable for any of Royal Park Salvage workers, material or equipment to fall any distance and all possible steps will be taken to ensure no person, material or equipment can fall any distance.

Royal Park Salvage is responsible to manage the risk of a fall by a person from one level to another that is reasonably likely to cause injury and that falling objects risks are eliminated or controlled as low as reasonably practical. As far as reasonably practicable Royal Park Salvage shall ensure that work is carried out on the ground or solid conduction and shall provide safe means of access and egress.

Where it is not practicable to eliminate the risk of a fall, Royal Park Salvage must minimize the risk by providing and maintaining a safe system of work, using the following hierarchy of controls:

Fall prevention device (e.g. guardrails on excavators);

Work positioning system;

Fall arrest system.

Where fall arrest systems are used the following requirements must be met:

Establish emergency and rescue procedures;

Ensure those procedures are tested;

Provide suitable and adequate information, training and instruction to relevant workers.

Areas where objects may fall, such as between scaffold and buildings, from roofs, off elevated work platforms etc, will be identified during the preliminary risk assessment, included in the risk register and improved upon as identified through the monitoring processes on site. All efforts are to be made to eliminate or reduce ALARP any risk from falling materials, tools, equipment, plant and persons.

Controls for Management of a Risk of Fall are to be included in the Project Risk Register and applicable SWMS. Controls are based on the hierarchy of risk controls and requirements of the WHS CoP ‘How to Prevent Falls at Workplaces’.

Note: In SA Regulation 291 of the WHS Regulations 2012 (SA) provides that high risk construction work means construction work that involves a risk of a person falling more than 3 metres. The approved Code of Practice on Preventing Falls in Housing Construction reflects the national regulation rather than the SA Regulation. Therefore when the Code is used as guidance in SA be aware that the definition mentioned on page 5 will be ‘3 metres’ and not ‘2 metres’.

Subcontractor SWMS must include controls to eliminate or minimize the risk of a fall in accordance with the hierarchy of control.

The WHSE Supervisor/Site Supervisor is responsible to monitor fall protection and prevention measures during site safety inspections, safety walks and spot audits.

2.2.28 Use of Scaffold

Scaffold use will be identified and controlled within the Project Risk Register. Scaffold over 4m must be erected by a licensed scaffolder and hand over certificates and scaffold tags must be provided prior to scaffold use. Further, RPS Scaffold Checklist, Form 46, must be completed by the licensed


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scaffolder at the time of commissioning the scaffold for service. Further, scaffold must be inspected every 30 days and the Scaffold Checklist must again be completed and provided to the project team.

2.2.29 Demolition Safety

Should Demolition be required, Royal Park Salvage will undertake a detailed risk assessment and develop a ‘Demolition Plan’ prior to the demolition works. Alternatively, the demolition works may be outsourced to another qualified demolition subcontractor.

The Royal Park Salvage WHSE Supervisor/Site Supervisor will directly supervise the demolition works.

AS2601:2001 and the applicable statutory Code of Practice for Demolition shall be followed for all demolition works associated with the scope of works. A demolition plan and High Risk Work SWMS is to be provided by the licensed demolition contractor (or RPS) and reviewed and approved by Royal Park Salvage.

Royal Park Salvage is to provide notice to the regulator at least 5 days before commencement of work of the following:

Demolition of a structure, or part thereof, that is load bearing or otherwise related to the physical integrity of the structure, that is at least 6m high;

Demolition work involving load shifting machinery on a suspended floor; or

Demolition work involving explosives.

Asbestos removal

Royal Park Salvage WHSE Supervisor/Site Supervisor is responsible to review the risk management process and documentation and authorise demolition works to commence.

Royal Park Salvage is responsible to ensure the demolition zone is barricaded from other workers and the public and signage will be clearly displayed warning of the demolition works. All services to the structures MUST be disconnected and isolation permits provided for electricity and gas prior to commencement of the demolition works.

2.2.30 Asbestos Safety

A condition/dilapidation report on any existing structure (if applicable) is to be provided to Royal Park Salvage regarding asbestos, dangerous materials such as PCBs, Lead Paint or hazardous chemicals. The results of this report MUST be incorporated into the risk register and SWMS and also communicated to the subcontractors engaged to undertake any part of the demolition works.

Should asbestos is identified Royal Park Salvage shall develop a Demolition/Asbestos Removal Control Plan and SWMS as required by the WHS Act and Code of Practice: How to Safely Remove Asbestos.

Note: In SA, air monitoring is required for the removal of both friable and non-friable asbestos. The Code of Practice How to Safely Remove Asbestos, on p 19 states that air monitoring is not required when removing more than 10sq m of non-friable asbestos. This is not the case in SA. Air monitoring is required when removing friable asbestos and designated quantities of non-friable asbestos.

2.2.31 Manual Tasks

Royal Park Salvage is responsible to manage the risk of musculoskeletal disorders associated with hazardous manual tasks. Should workers be required to lift, lower, push, pull, carry or otherwise move, hold or restrain any person, animal or thing that involves any, or a combination of the following:

Repetitive or sustained force;

High or sudden force;

Repetitive or sustained movement;


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Sustained or awkward posture; or

Exposure to vibration.

Training in correct techniques shall be provided via induction into a ‘manual handling’ SWMS, which has been written to address the requirements outlined in the WHS CoP ‘Hazardous Manual Tasks’.

Specific activity related controls must be nominated in applicable tasks SWMS. The person allocated responsibility for SWMS reviews shall ensure manual handling controls are nominated and suitable in Royal Park Salvage and subcontractor SWMS. If it is not reasonably practicable to eliminate the risk, controls are to be implemented to minimize the risk so far as reasonably practicable following the hierarchy of control measures.

2.2.32 Noise

Royal Park Salvage is responsible to:

Manage the risk of hearing loss associated with noise; and

Ensure that the noise a worker is exposed to does not exceed the exposure standard.

Should workers be required to wear hearing protection as a control measure, Royal Park Salvage shall arrange for audiometric testing within 3 months of the worker commencing work and at least every 2 years thereafter.

Managing noise and preventing haring loss at work shall be in accordance with the WHS Regulations 2012 (SA) and Code of Practice. Controls are nominated in the project risk register and relevant SWMS. Noise monitoring shall be carried out on a regular basis and as required due to use of noise generating equipment on site.

The Work Health and Safety Regulations 2012 (SA) define the Exposure Standard for Noise is defined as an LAeq,8h of 85 dB(A) or an Lc, peak of 140 dB(C).

Forms:

32 Noise Monitoring Report


STEP 3


3.0 Implementation and Operation

3.1 Communication and Consultation

Senior Management is responsible for establishing, implementing and maintaining a communication and consultation process amongst the various levels of the workforce, including a response mechanism to relevant external parties’ communications.

To ensure communication of all relevant aspects of the company’s activities and, the effective implementation of management systems from Project Management level back through to the general workforce a tiered meeting process has been established as detailed below:

Meeting Frequency Attendees Minutes

Management Meeting

Quarterly Director, General Manager, Systems Manager, Sales and Marketing.

SP102A

Management Systems Reporting

Quarterly Director, General Manager, Systems Manager, Sales and Marketing.

SP111A

Project Management Meeting

Monthly Director, General Manager, Systems Manager, Operations Manager, Project Managers

Form 19

Site Supervisors Meetings

RPS Weekly

ARR Monthly

Operations Manager, Project Managers, Site Supervisors, WHSE Supervisors

Form 19

Estimating Meeting As required Estimating Manager, Estimators, Operations Manager, Project Manager

SP501A

Site Safety Meetings Fortnightly WHSE Supervisor, Safety Representatives

Form 19

Toolbox Meetings Weekly Site Supervisors, WHSE Manager, Project Manager and general workforce

Form 17

Prestart Meetings As required - Supervisors, and general workforce Form 17a

Information is communicated back and forth through various levels of the workforce by means of personnel being actively involved in more than one of the meetings listed in the table above.

3.1.1 Consultation

Royal Park Salvage shall consult with workers when:

Identifying hazards and assessing risks arising from the work carried out or to be carried out;


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Making decisions about ways to eliminate or minimize those risks;

Making decisions about the adequacy of facilities for the welfare of workers;

Proposing changes that may affect the health or safety of your workers; and

Making decisions about procedures for consulting with workers; resolving health or safety issues; monitoring the conditions at the workplace and providing information and training for workers.

Royal Park Salvage will establish appropriate mechanisms to address specific legislative requirements (as above) in relation to consultation. The main conduit for consultation on workplace safety is the site inspections, which are conducted on a regular basis. Royal Park Salvage invites all persons on site to participate in site inspections and to have input into this inspection process, including a tool box talk at the end to discuss findings and corrective actions. These persons are recorded on the site inspection form. Minutes of meetings and safety walk reports are distributed to all workers via the notice board or by hand or email. Other consultation forums include Project Spot Audits, Pre Start Meeting and internal/ external audits.

Royal Park Salvage shall ensure suitable work processes are in place for consultation with all workers. It is a requirement under the WHS Act 2012 (SA) that Royal Park Salvage consult with workers in relation to their preferred method of consultation.

Royal Park Salvage shall monitor and review these procedures in consultation with workers and health and safety representatives to ensure that consultation meets the requirements under the WHS Act and Regulations 2012 (SA).

3.1.2 Communication

The Project Manager/WHSE Supervisor/Site Supervisor and/or Systems Manager shall ensure the use of, as appropriate, induction training, team meetings, toolbox meetings, job start meetings, site safety walks etc. to establish effective two way communication within the worksite. Such communication must address any potential risks and agreed control practices associated with the construction project, including but not limited to:

Safe Work Method Statement development and review

Proposed changes to the work environment;

Safe Work Processes or practices;

Proposed corrective actions; and

Purchasing decisions that could affect their health and safety.

Royal Park Salvage is committed to ensuring communication between all project stakeholders is effective and suitable mechanisms are in place to achieve this.

Senior management are available on site to discuss any issue that may arise including those related to WHSE and QA. The General Manager will visit sites monthly to provide an opportunity for workers to discuss WHSE issues. During these visits the General Manager will be involved in a documented safety activity, leading this activity where possible.

Mandatory Notices (WHS & Workers Compensation) Legislation requires that the following notices be displayed at workplaces:

Summary of the Workers Compensation Act

Details of Workers Compensation Insurance Policy

An outline of making insurance claims, and the name of the Insurer

A return-to-work program and EAP information


STEP 3


Any additional notice (as required from time to time)

Forms:

16 HSR Nomination Form

17 Tool Box Meeting Record

17A Pre Start Meeting

18 Safety Walk - Inspection Report

33 Project Spot Audit

3.1.3 Site Notice Board

The Project Manager/WHSE Supervisor/Site Supervisor is to ensure the following documents are displayed on the Site Notice Board (if in place) or communicated during induction and pre start meetings:

Royal Park Salvage Policies, and Site Safety Rules;

Emergency Evacuation Plan and drawing;

Project Management Contact details (including first Aiders and after hours contact);

Relevant WHSE Information – Hazard Alerts, amended publication from relevant authorities (WorkSafe SA), work practices under review etc.;

Site Traffic Rules and External/Internal Traffic Management Plan (if required); and

Hazardous materials assessment and results of monitoring (if applicable).

3.1.4 Tool Box Talks

Tool Box Talk Meetings are to be conducted weekly for the duration of the project by Royal Park Salvage and all subcontractors onsite (Site Supervisor to coordinate). All workers should be provided the opportunity to comment on safety issues.

Issues that are raised at the Toolbox meeting that require involvement of the Royal Park Salvage Project Team can be escalated to the Operations Manager.

The aim of a toolbox talk is to enable two-way discussion on WHSE and Quality issues and to provide a platform for information exchange such as brief health and safety training and discussion.

A Tool Box Talk Record must be generated to verify that workers/subcontractors have been:

kept abreast of current site activities

notified of current site high risk activities;

consulted regarding any corresponding site safety issues and/or concerns;

notified of industry safety alerts;

notified and reminded of relevant project non-conformances.

Forms:

17 Tool Box Meeting Record

3.1.5 Site Safety Walks / Consultative Arrangements

Site safety walks/inspections are conducted weekly by the WHSE Supervisor/Site Supervisor/Project Manager and recorded on Form 18 Safety Walk - Inspection Report

The WHSE Supervisor/Site Supervisor and/or other nominated competent persons conducts the Site Safety Walk/Inspection. Every endeavour will be made to ensure management (Systems Manager/General Manager/Operations Manager/Project Manager) attend a site safety walk each month.


STEP 3


The findings from the Site Safety Inspection/walks are discussed with the participants during the walk. These issues and any other issues arising from the walk are addressed and prioritised in the Safety Walk Minutes. The Minutes include actions to be taken, responsibilities and the prioritised time frame. The time frames are;

1. Action Immediately

2. Within 24 hours

3. By next meeting (basically one week)

A copy of the Safety Walk Minutes and the Safety Walk - Inspection Report will be made available to management and workers by posting a copy on the notice board or available electronically.

The WHSE Supervisor/Site Supervisor will monitor any issues requiring attention. Any issues not rectified within recommended time frame will be escalated to the Project Manager.

Forms:


3.1.6 Health and Safety Representatives

If a worker requests the election of a health and safety representative to represent them on work health and safety matters, a work group shall be established to facilitate an election (within 14 days of the request).

Royal Park Salvage shall consult with workers and agree on the formation of a work group.

Where health and safety representatives have been elected they will be included in any consultation that affects, or is likely to affect, the health and safety of members of their work group.

HSR’s are to complete training in accordance with the WHS Regulations 2012 (SA) before exercising certain powers including the power to issue provisional improvement notices and to direct that unsafe work cease.

Forms:

16 HSR Nomination Form

3.1.7 Health and Safety Committee

Royal Park Salvage shall ensure a health and safety committee is established if requested by any worker, subcontractor, regulator or by a health and safety representative.

The health and safety committee is to be formed in accordance with the Work Health and Safety Consultation, Co-operation and Co-ordination Code of Practice. The committee shall meet at least every three months.

Royal Park Salvage shall monitor and review these procedures in consultation with workers and health and safety representatives to ensure that consultation meets the requirements under the WHS Act and Regulations 2012 (SA).

Royal Park Salvage approach to WHSE consultation is ongoing and inclusive.

Forms:

19 Meeting Minutes

3.1.8 Internal Hazard Alerts

Hazard alerts are a means of communication utilised by Royal Park Salvage to ensure that key learning points captured from internal and external incident investigations, hazard inspections, complaints or industry hazard alerts are disseminated to all sites and employees/subcontractors of the company.


STEP 3


These hazard alerts are designed to prevent recurrences or highlight situations where sound safety systems have minimised the potential outcomes.

The Systems Manager/Project Manager will prepare a document outlining the content of the hazard alert, or attach it to a communication (fax, email, hardcopy) and provide it to the Operations Manager for further communication to site workers and management. As hazard alerts are communicated to site management and site workers this communication is to be recorded on a toolbox talk or other consultative forum and where available posted on site notice-board. Any issues arising out of this discussion are to be resolved and closed out as soon as possible. Consideration should be given in the documented meeting notes as to whether amendments to risk assessment and risk management processes need to be reviewed amended and changed.

Hazard Alerts generated from Royal Park Salvage incident investigations and corrective actions shall be conveyed on Form 55 Internal Hazard Alert.

The Systems Manager is to monitor Safe Work SA websites, and other national regulator web sites for hazard alerts relevant to Royal Park Salvage project activities and disseminate relevant information as per the procedure immediately above.

3.1.9 External Communication

The Project Manager is the designated 24-hour emergency contact for external authorities. He has the authority to take any action on site as directed by an authorised officer of any relevant external authority.

The Project Manager is also responsible for the exchange of WHSE information with external parties such as public authorities, regulatory bodies, media etc. Relevant information shall be communicated throughout Royal Park Salvage as appropriate.

3.1.10 Issue and Grievance Resolution

Issue Resolution

For the purposes of the WHS Act, Division 5.5 Royal Park Salvage shall implement issue resolution procedures as follows:

As soon as Site Management are informed of a WHSE issue, all parties must meet or communicate with each other to attempt to resolve the issue (HSRs or other nominated representatives may be included in the meeting);

All parties must have regard to all relevant matters including:

o The degree and immediacy of risk to workers or other persons affected by the issue;

o The number and location of workers and other persons affected by the issue;

o The measures (both temporary and permanent) that must be implemented to resolve the issue and who will be responsible for implementing the resolution measures; and

Details of the issue, resolution, responsibilities, timeframes, methods for monitoring etc. shall be documented within Form 54 or Form 19 Meeting Minutes and distributed to relevant parties.

If the issue cannot be resolved, guidance will be sought from an industry representative body such as SafeWork, the MBA or external consultant.

Grievance Resolution

Where possible, employees are encouraged in the first instance to discuss any grievance with their immediate Manager/Supervisor to try and find a solution.

When this is not possible, or has not resulted in a satisfactory outcome, the employee may lodge the grievance with the HR Manager via Form 20 Complaint Record.


STEP 3


Should the grievance involve the HR Manager, or where requiring escalation, the grievance is to be addressed with the General Manager.

Any involved parties are to be notified of the outcomes of investigation, and any corrective actions as necessary. If required, Royal Park Salvage may instigate disciplinary action toward any employee found to be in contravention of the Mutual Respect Policy.

3.1.11 Community Consultation

Royal Park Salvage shall liaise with the client representative in relation to community, worker, public, security and safety concerns.

3.1.12 Complaints Handling

Construction and building work invariably not only impinges on the immediate workplace but also has the potential to create nuisance and/or harm outside the workplace boundaries.

Complaints generated by either the public or the client need to be acted upon to ensure that the nuisance and/or harm is addressed and in so doing maintain and increase Royal Park Salvage environmental awareness to the effects of its activities. Customer/Community complaints must be referred to the Project Manager for appropriate immediate action.

Complaints are to be recorded on Complaint Record, and noted within the Complaints Register that is reviewed during management meetings for consideration of any additional corrective or preventative action. Outcomes/lessons learned are to be communicated throughout the company as appropriate (e.g. via hazard alert).

Annexure:

L Quality Management

Forms:

20 Compliant Record 21 Compliant Register

3.2 Training

Royal Park Salvage is responsible to ensure that information, training and instruction provided to a worker is suitable and adequate having regard to:

The nature of the work carried out by the worker

The nature of the risks associated with the work at the time the information, training or instruction is provided;

The control measures implemented

Training must be readily understandable by any person to whom it is provided. The Project Manager is responsible to identify at commencement of the project the required training skills for the project tasks based on the Construction Program activities and skill/competency requirements. The Project Manager will then select personnel onto the project team based on their skill sets against those identified for the project. Where training is required for an individual, the Royal Park Salvage Site Supervisor/Systems Manager will organise appropriate training to be conducted. The Systems Manager will update the EPIC Group Training and Competency Register as described below. Alternatively, Royal Park Salvage may decide to sub-contract the required project based skills/competency.

The Project Management team (assigned PMP responsibilities) attends PMP Induction training. The induction training includes WHSE management principles and practices inclusive of legislative requirements.


STEP 3


Royal Park Salvage General Manager, Operations Manager, Project Manager, Site Supervisor, WHSE Supervisor and Systems Manager are competent in the application of risk management principles of the PMP and all support documentation. This occurs through training provided either formally gaining qualifications of a Certificate IV WHS or equivalent, or the delivery of a Royal Park Salvage specific WHSE Supervisor and Managers course, which is competency based. This course includes at minimum:

HIRAC and ALARP principals;

SWMS Preparation and Review;

Emergency Planning;

Legislation;

Induction processes;

Site rules;

PMP and Risk Register implementation and review;

Consultation and Communication.

Procedure:

The minimum training requirements are detailed in the EPIC Group Training and Competency Register as determined by Royal Park Salvage management.

The minimum training requirements are the WHSE competency for each position.

Royal Park Salvage WHSE Supervisor/Site Supervisor is required to monitor the need for ongoing safety training of all site personnel, including refresher training which will be recorded on Form 17 Toolbox Meeting Record, e.g. wearing PPE, chemical safety, SWMS induction, Environmental Awareness, Hazard Identification, Consultation etc.

The PMP Review process and management meetings include training identification and review for WHSE requirements..

Where new training requirements are identified the Operations Manager shall arrange for the necessary workers to receive appropriate training and provide workers the Form 26 Training Evaluation Form.

Training evaluation forms shall be completed by each person undertaking training, and analysed by the Systems Manager. The Systems Manager will update the EPIC Group Training and Competency Register as required.

The Systems Manager is to report training evaluation feedback to management during the monthly management meetings. Training requirements and suitability of service providers is reviewed.

Verification of training provided is to be noted on applicable SWMS induction form and TBT record. In some circumstances work may be permitted to continue (until formal training is provided) under direct supervision of suitably qualified person only.

The individual may be asked questions and/or be required to demonstrate their understanding of the training provided in a practical way e.g. Operate plant/equipment.

When an individual is promoted or given more responsibility, the Operations Manager must conduct an assessment of any additional training required.

Annexure:

F EPIC Group Training and Competency Register

Forms:


STEP 3


26 Training Evaluation Form

Note: Refer Plant and Equipment section and risk register for requirements relating to High Risk Work License and Plant Operator competency.

3.2.1 Site Induction

Royal Park Salvage project team shall be inducted into the PMP and applicable SWMS and ECP’s prior to work commencing on site.

All construction workers whether directly or indirectly (i.e. contractors’ subcontractor’s employees) engaged by Royal Park Salvage, as well as regular visitors who undertake work onsite, will be inducted into the site.

The WHSE Supervisor/ Site Supervisor, Systems Manager or other nominated competent person can deliver a site induction

Royal Park Salvage shall ensure that any emergency, client or environmental requirements are communicated during induction.

3.2.2 Visitors

Visitors who do not undertake work on site are to report to the WHSE Supervisor/Site Supervisor prior to entry to site (via mobile phone or UHF). They are to be briefed on the Visitor Site Rules, emergency evacuation procedures and will be escorted around the site by a site inducted person.

Visitors are required to sign in to the Form 25 Visitor Register

Visitors must wear the appropriate PPE.

Forms:

25 Visitor Register

3.2.3 Site Induction Agenda

To ensure all relevant WHSE and site management issues are covered; the person carrying out the induction shall refer to the Site Induction Brief (Form 22). Royal Park Salvage shall modify this agenda to cover other issues outlined in the general conditions and preliminaries of the contract and client/Head Contract concerns.

The site induction will cover the significant WHSE hazards that exist on the project, both at the time of the induction but also taking account of hazards that may exist as the work progresses for that trade/phase.

Forms:

22 Site Induction Brief

3.2.4 Recording Site Induction

On completion of the induction all persons present will be required to fill out and sign the Site Induction Record (Form 23) and the Site Induction Register (Form 24).

Also at this time the recording and taking copies of relevant licenses and certificates of competency will take place to ensure that each construction worker is suitably qualified to undertake their relevant task on site. Records shall be maintained in accordance with the PMP File List section 3.7.1.

Inducted workers are to sign into the Site Register on a daily basis to ensure emergency plans will be effective. Refer to Annexure K for further information on management of inducted persons on site during an emergency.

Form:


STEP 3


23 Site Induction Record

24 Site Induction Register

3.2.5 Delivery Drivers

Project Managers are responsible to ensure companies engaged by Royal Park Salvage to deliver supplies to site shall be sent the following ‘General Requirements for site deliveries’: Records of this notification shall be maintained within the electronic project ‘07 Minutes-Correspondence’ folder.

General Requirements for site deliveries:

Prior to arrival at site all drivers must contact the Site Supervisor by either UHF (channel displayed or previously advised) or by phone;

All drivers must be wearing a high visibility vest at all times while on site;

Work boots / protective footwear must be worn;

When indicated, safety helmets must be worn on site;

Drivers must stay within the immediate vicinity of their vehicles. Where assistance is required to unload the vehicle the Site Supervisor must be contacted to arrange such assistance;

Entry and exit to the project may only be made through the nominated construction entrances;

Drivers must obey all signed speed limits and other signage where applicable;

Vehicles are not to obstruct footpaths or road ways surrounding the project;

Drivers are to be aware of mobile plant on site and maintain access ways for plant and people separation;

Vehicles and/or plant must have maintenance checks as scheduled including reverse beepers, flashing lights, seatbelts etc; and

In the event of an emergency, drivers must proceed to the emergency assembly point,

3.2.6 Site Safety Rules

Site Safety Rules are established for each project as part of the principal risk assessment and planning phase. The Project team is responsible to ensure Site Safety Rules are made project specific.

All Workers are to be provided with a copy of the site safety rules (Annexure J) and upon signing the induction register are acknowledging that they have read, understood and will comply with Royal Park Salvage site safety rules.

The site safety rules must be prominently displayed on WHSE notice board and in the site office (if in place).

Annexure:

Annexure J Site Safety Rules

3.3 Hazard and Incident Notification, Investigation and Workers Compensation

The reporting, recording, investigation, analysis and review of workplace incidents (including injuries, illnesses, and near misses) will help Royal Park Salvage to identify problem areas where incidents arise frequently. It will also help in our risk assessment process by providing information for injury prevention.

Recording workplace injuries is also a legislative requirement.


STEP 3


3.3.1 Hazard Notification

Royal Park Salvage workers and subcontractors are required to report hazards immediately upon identification. Workers/subcontractors are encouraged to report hazards either verbally or using Form 54 Hazard Notification. The Site Supervisor and/or WHSE Supervisor must investigate all reported hazards, whether written or verbal, and document corrective actions (see3.3.5 Analysis and Corrective Action). Corrective actions will be signed off when completed. The procedure and responsibilities for reporting hazards are outlined in the following flowchart.

The Site Supervisor and/or WHSE Supervisor in consultation with persons making hazard notification and/or health and safety representative will document details of the hazards in the relevant form (Safety Walk / Inspection Report, Spot Audit, Safety Improvement Notice - Non Conformance Report, Toolbox Talk Record or Incident Notification and Investigation Report). The risk will be assessed immediately using the categories outlined in the Hazard Identification and Risk Assessment section of this PMP.

The risk class will determine the appropriate level of response required to protect the health and safety of workers, i.e. immediate, within 24 hours, within 48 hours etc. The applicable report is to be signed by the WHSE Supervisor/Site Supervisor and/or The Systems Manager who is also responsible to sign off the report when satisfied that all items on the report have been satisfactorily actioned. The Form 36 Corrective Actions Register is also to be updated.


STEP 3


Forms:



35 Safety Improvement Notice - Non Conformance Report

17 Toolbox Talk Meeting Record

28 Incident Notification Report

29 Incident Investigation Report

36 Corrective Actions Register

55 Internal Hazard Alert

No

Yes

Forward to Worker initiating the report as feedback.

Hazard Identified (worker or management: written Hazard Notification or verbal communication)

Fix what you can, now. Can it be fixed now?

Notifier/WHSE Supervisor/Health & Safety Representative to document hazard in IMS Form as appropriate. (e.g. Safety Walk - Inspection/Non Conformance/Incident Notification)

Systems Manager and Site Supervisor to review actions. What else needs to be done now?

Review Hazard. Use established hazard management process to:

1. Identify Risks 2. Assess Risks

3. Develop control strategies and actions

Issue NCR and if necessary Internal Hazard Alerts to all RPS projects.

Enter in Corrective Actions Register

Evaluate controls when they have been in place for sufficient time.

Update the Risk Register and PMP if necessary

Forward form to Project Manager for approval of agreed control strategies & if warranted the consultative committee for discussion and approval.

Forward Form to the WHSE Manager and/or Site Supervisor to implement controls.


STEP 3


3.3.2 Incident Notification

All hazards, near miss, dangerous occurrences, injuries and incidents (see below for environmental incidents) are to be reported to the WHSE Supervisor/Site Supervisor and/or Systems Manager immediately;

The WHSE Supervisor/Site Supervisor and/or Systems Manager is to ensure that the injured person/s receives appropriate first aid and/or medical treatment as soon as possible; where possible WHSE Supervisor or delegate should escort the injured person to medical facility.

The WHSE Supervisor/Site Supervisor and/or Systems Manager is responsible to raise an Incident Notification and/or Incident Investigation (Forms 28 and 29) in consultation with the worker/s who were involved in the incident where practicable. Investigators must have minimum mandatory training in WHSE Supervisor/managers course, which includes an investigations element or equivalent;

The WHSE Supervisor/Site Supervisor is to notify the Project Manager ASAP who will notify others as applicable (Systems Manager, General Manager and Operations Manager must be notified of serious incidents immediately);

The WHSE Supervisor/Site Supervisor / Systems Manager is to initiate an accident/incident investigation (see 3.3.4 Incident Investigation) if warranted which will usually commence within 48 hours.

The Systems Manager is to coordinate the reporting to relevant authorities any notifiable incidents as outlined below (refer 3.3.3 Statutory Reporting). The Project Manager is to ensure a Form 27 Register of Injuries is maintained for the project (this responsibility may be delegated).

If an injury is not apparent for a day or two it is still important that the incident be reported to the site where the incident occurred.

It is preferable to complete all forms on the site.

All forms are to be forwarded to the Project Manager who is to co-ordinate the claims and accident information if necessary (see 3.3.3).

Note: Any member of the Project Management Team has the authority to suspend work in the area where an incident has occurred or to suspend similar work, until an investigation has been completed, if there is a risk of a similar incident occurring.

The incident scene should be barricaded if necessary and not disturbed in any way until an incident investigation is carried if necessary.

Just as it is necessary in respect to health and safety to report a dangerous occurrence whether it causes an injury or not, likewise in respect of an environmental incident it is necessary to report the incident if it “causes or has the potential to cause environmental damage”.

Such environmental incidents may include:

Implosion, explosion or fire;

Escape, spillage or leakage of hazardous or toxic substances;

Discovery of contaminated materials such as asbestos, low-level or prescribed wastes, etc.;

Contamination of natural waterways (streams, creeks, rivers, etc.) or public drains;

Failure of soil erosion and sedimentation control structures;

Excessive/harmful air emissions (dust, smoke, fumes, etc.);

Excessive/harmful noise or vibration;


STEP 3


Destruction of classified archaeological/heritage materials/sites;

Destruction of specified or protected flora/fauna; and

Destruction of landscaped or rehabilitated areas.

In addition, effective action must be promptly taken to correct any existing danger and to prevent repetition.

The WHSE Supervisor/Project Manager/Site Supervisor shall include incident/injury and first aid treatment statistics in the WHSE Monthly Statistics Report, which is reviewed during management meetings.

3.3.3 Statutory Reporting

Notice MUST be given immediately after becoming aware of the event AND in writing within 48 hours (SafeWork Notifiable Incident Report) for the following events:

A work related death;

An injury that:

o Requires admittance to hospital as an inpatient;

o Is from exposure to any substances that causes acute symptoms;

Is a dangerous occurrence

Examples of ‘dangerous occurrences’ include:

The collapse, overturning or failure of the load-bearing capacity of cranes, hoists or scaffolding

The damage to, or malfunction of, other major plant or equipment

The collapse of a floor, wall or ceiling of a building used as a workplace

An electrical short, malfunction or explosion

An uncontrolled explosion, fire or escape of gas, steam or other hazardous substance

Refer to the SafeWork SA website www.safework.sa.gov.au (Also refer to Risk Register Part 1)

3.3.4 Incident Investigation

Any reported safety or environmental incident or dangerous occurrence shall be investigated to prevent a reoccurrence (Form 29). Somebody competent must carry out incident Investigations i.e.; formally trained in incident investigation. The Royal Park Salvage suitably qualified person or external consultant will carry out the investigation as soon as practicable in consultation with Site Supervisor, Systems Manager and other relevant parties. Members of the project team may start the investigation process however the designated investigative officer must review and revise these reports if necessary.

All incident investigations should be initiated promptly before the scene changes and information is lost, removed or destroyed. Photographs may be taken for recording the scene of the incident. The injured person and co-workers may be required to be interviewed and statements taken to get the relevant facts relating to the incident.

The investigation shall be carried out to identify any system failures or other factors that lead to the hazard, illness or injury. This may involve an examination of the incident along the following lines:


STEP 3


First Aid Officer Report (verbal);

Current Site Specific Induction record;

Safe Work Method Statement (SWMS) / Environmental Control Plan (ECP) for the activity being undertaken;

Record of work activity training in the “specific” SWMS/ECP for the work being undertaken;

Was the SWMS/ECP being followed?

Copies of any Certificates of Competencies;

Copies of all inspection &/or test records for any plant or equipment being used;

Copies of Material Safety Data Sheets and chemical risk assessments relevant to the incident;

Copies of any photos, plans or diagrams relevant to the incident;

Copies of correspondence, if any, to employee/s or Contractor in relation to the incident;

Copies of any Site Safety Committee &/or WHSE Representative Inspection reports prior to &/or after the incident; and

Copies of any relevant SafeWork/EPA Improvement &/or Prohibition Notices.

The objective of the investigation shall be to establish the real systematic cause(s) of the incident, so that corrective action is aimed at preventing recurrence of the event. This may require a review of company processes, procedures, SWMS etc.

Outcomes of incident investigations shall be communicated throughout the organisation via internal hazard alerts, email, tool box talks, etc. Management shall review Incident Notification & Investigation Reports during monthly management meetings. As a result of the investigation and review process changes may be required to PMP processes/procedures, work instructions, SWMS etc.

Forms:

27 Register of Injuries




3.3.5 Analysis and Corrective Action

The Site Supervisor / Systems Manager is responsible to record and monitor corrective actions resulting from inspections, incident investigations/hazard reports, internal audits or other processes.

The corrective action process must set target completion dates and assign responsibility for implementing and reviewing the effectiveness of corrective actions. In addition:

Injuries, illnesses, other potentially serious incidents and non-conformances are analysed during monthly management meetings to determine underlying trends.

Notices and advice issued by SafeWork SA or EPA (if applicable), external auditors etc. are analysed to assist in identifying potential system failures.

The results of these analyses are evaluated to identify areas for improvement.

The risk assessment of the activity/process where injury or illness occurred is to be reviewed by the team conducting the incident investigation (applicable procedures may also be reviewed and modified as a result).


STEP 3


The corrective action required to be undertaken following an investigation is to be managed via a Safety Improvement Notice - Non Conformance Report (Form 35) or Incident Investigation (Form 29). A NCR shall be raised as a record of the corrective action process.

The scope and impact of the corrective action taken shall be appropriate to the magnitude and potential for harm of the incident.

A Corrective Action Register (Form 36) is to be maintained and include details of proposed actions, responsibilities, timeframe and any NCR’s issued – WHSE Supervisor/Site Supervisor/Project Manager to maintain.

The Project Manager in consultation with the Site Supervisor and Systems Manager is responsible to ensure recommended corrective actions are carried out within specified time frame. As these are addressed, the person verifying the closure of the corrective action is to sign and date the applicable hard copy record and ensure the corrective actions register is updated. The monitoring of this process shall occur as part of the established inspection program.

The Project Manager in consultation with the Systems Manager is responsible to ensure identified Internal Hazards Alerts are communicated to all Royal Park Salvage sites via broadcast email to Operations Manager and all Project Managers. Refer 3.1.8 Internal Hazard Alerts.

The Systems Manager is responsible to maintain a Hazard Alert Register

The Systems Manager is responsible to modify SWMS templates and risk register templates where applicable.

Project Managers and Site Supervisors are responsible to document the Hazard Alert in the next Tool Box Talk and review adequacy of existing risk registers, and SWMS.

Outcomes of reviews are to be recorded within the applicable management meeting minutes.

IMS Forms




Hazard Alert Register

3.3.6 Rehabilitation

Royal Park Salvage is committed to preventing injury and illness by providing a healthy and safe working environment, in accordance with the requirements of the Work Health and Safety Act and Regulations 2012 (SA).

However, should an employee suffer an injury Royal Park Salvage will ensure the rehabilitation process is commenced as early as possible after injury, and every effort will be made to provide suitable and meaningful duties consistent with the nature of the injury.

The aim of the rehabilitation is to provide an early and safe return to work for workers suffering from work related injury or disease by:

Ensuring early access to workplace rehabilitation services;

Providing for consultation between workers, medical experts and where applicable any industrial union, to ensure that an workplace rehabilitation plan operates effectively;


STEP 3


By using the workplace as a necessary component in the workplace rehabilitation process.

Support will be offered by Royal Park Salvage throughout the recovery process to minimise the effects of the injury and ensure that early return to pre injury duties is a normal practice & expectation. To ensure that its rehabilitation programs operate effectively, Royal Park Salvage will consult with employees concerned and their representatives where applicable.

Royal Park Salvage aim to ensure that no employee will be disadvantaged in any way by participating in a rehabilitation program and expects all employees and sub-contractors to co-operate with rehabilitation efforts.

The Rehabilitation and Return to Work Coordinator (may be outsourced) is responsible for managing all workers compensation and injury management requirements of injured company employees.

The Workers Compensation Summary and Return to Work Program information is displayed in the company office where it is readily available for reference by all personnel.

Also Refer Royal Park Salvage Rehabilitation and Return to Work Policy Annexure A.

3.3.7 Post Incident Stress Counseling

In the event of an emergency situation or traumatic event occurring, some members of staff may require post-incident stress counselling. Where a major incident has occurred, those employees who:

Were directly involved,

Witnessed the incident, or

Were emotionally affected by the incident,

will be provided access to the Royal Park Salvage Employee Assistance Provider (EAP), Effective Australia, details of which are communicated during induction, and, are displayed on site.

When an incident involving emotional trauma has occurred, immediate tasks are to be taken to ensure:

That staff members/workers physical and emotional needs are met

The sense of safety and security are re-established with whatever sense of routine and normality is possible under the circumstances; and

The central stress factor of high arousal needs to be addressed to allow those involved to return to a more stable and normal level of activity.

In the period between the termination of the incident and the end of the work shift, a meeting is to be held to assist staff/workers to undertake the recovery process. This should be done by the Project Manager, or in their absence, the Site Supervisor / Systems Manager or other competent senior manager.

It is important that managers react immediately after the incident and ensure all workers receive support as soon as possible. It is important for those involved to be assured that their emotions are normal and to be expected. Workers should be given time to discuss their emotions and reactions.

In cases of acute emotional trauma, prompt assessment by qualified counsellors is recommended to reduce the likelihood of post-incident stress related problems. Professional debriefing may be arranged with Royal Park Salvage insurance provider within 24-48 hours of the incident occurring if deemed necessary by senior management. As an immediate response, Managers should adopt the following simple post incident management steps as part of a defusing process:

Step 1: Gather group together and summarise what has happened. State what you know and what you don’t know.

Step 2: Ask workers if they have any questions. This should lead to discussion, clarification and personal expression.


STEP 3


Step 3: Decide what will happen next in relation to the incident and make interim arrangements for work responsibilities.

Step 4: Present the support arrangements for staff/workers until the next shift (this should include contact arrangements after hours if required)

Step 5: Provide information on reactions and assistance available.

Step 6: Assess workers immediate needs for personal support and practical help.

Step 7: Give advice on what to do next and how workers can take care of themselves (stress the ‘normal reaction to an abnormal event’ and expected reactions, and things to manage these reactions).

Site Management or other middle management may arrange for a senior manager, respected by the staff/workers involved in the incident, to address the group to show support and consideration or for a qualified counsellor to attend.

The incident investigation report, monitoring and corrective action processes shall be applied to address and monitor the need for further action/counselling.

The company rehabilitation coordinator (or external service) will arrange for appropriate counselling in consultation with the insurance provider if required.

3.3.8 Critical Incident Response

In the event of a critical incident involving the death or serious injury or impairment to any worker we will assist to ensure the integrity of the scene and all possible aid is given to the injured worker. We will do this until senior management is present to assume control of the situation.

As a guide to our workers the following procedure should be followed until otherwise instructed:

Provide immediate first aid to injured person. If deceased protect body by establishing a perimeter around the body.

Notify site and Royal Park Salvage management urgently.

Secure incident area; protect the integrity of the scene by (again) establishing perimeter. Temporary fencing would be appropriate with bunting tape or similar.

Arrange for Critical incident Investigator to attend site.

Record details of day, time, place, incident, persons involved witnesses.

Await arrival of investigator and / or senior management prior to leaving site.

Hand site over to authorities and record person handed to with date and time.

Do not make statements to authority investigators without first discussing with General Manager/Operations Manager.

Make yourself available for debrief and provide appropriate facilities for workers.

Obtain all records pertaining to the incident or lead up to incident such as plant records, scaffold records or other records that may relate to incident.

Provide access to the Employee Assistance Provider.

The Project Manager is responsible for the coordination and initiation of critical incident response.

The Rehabilitation Coordinator will arrange for appropriate counselling and Employee Assistance if required.

Senior Management shall review incidents during monthly management meetings to ensure procedures are effective.


STEP 3


3.3.9 Health Surveillance / Monitoring

Employees’ health status shall be monitored to identify any changes, actual or potential, that indicate problems; and to take timely preventive or corrective action to ensure the health and safety of everyone at the work place. Royal Park Salvage will maintain biennial audio and spirometry health monitoring of site workers and supervisors to track the employee’s hearing and lung function. The dates of current personnel biennial testing shall be maintained on the EPIC Training Register. Royal Park Salvage will monitor noise and dust and general environmental conditions as the project progresses and assess these during PMP reviews.

Additional surveillance requirements for each project will be determined by the Site Supervisor / Systems Manager and Project Manager following the Project Risk Assessment and the controls/monitoring arrangements included in the Project Risk Register. Environmental monitoring/surveillance that may be required during the project will be arranged by the Project Manager if required. Results of this monitoring will be communicated during pre-start/TBT meetings and posted on the site notice board.

Records in relation to biennial health surveillance shall be maintained in personnel files. Employees shall have access to their own individual and other health related medical information. The results of an employee’s health surveillance shall be kept for a minimum of 40 years from the date of the last health surveillance. Contractors and suppliers are responsible to highlight any work restriction of employees due to their current health status. Individuals are expected to participate in health surveillance programs if necessary. Arrangements for health surveillance and monitoring are to be communicated during induction.

3.4 Emergency Preparedness

Refer to Emergency Response Plan (Annexure K)

3.5 Subcontractor Management

Subcontractors must at all times comply with all statutory requirements, the subcontractors own WHSE Management system and the Royal Park Salvage PMP and any directions issued by Royal Park Salvage and/or the Client in relation to WHSE including but not limited to:

Royal Park Salvage shall provide Requirements for Subcontractors Guide and Project Risk Register with the contract documents prior to work commencing on site.

Form 31 Contractor Safety Clauses may be incorporated into the contract document to ensure contractors are aware RPS requirements.

Subcontractors are to provide a site specific Safe Work Method Statement (SWMS) and supporting documentation for their tasks and submit them to the Project Manager or Site Supervisor / Systems Manager for review prior to working on site. SWMS are to be written for activities identified in the Project Risk Register. Royal Park Salvage Site Supervisor / Systems Manager or other nominated competent person is to review the subcontractors SWMS using Form 30 – Contractors SWMS Review Record.

Subcontractors will not be site inducted unless the SWMS have been reviewed and deemed to meet the Royal Park Salvage requirements.

A Safety Improvement Notice - Non Conformance Report (Form 35) is to be issued should Royal Park Salvage discover subcontractor non-compliance with respect to pre-approved SWMS, ECP or QA requirements.

Required corrective actions must be documented, communicated and closed out within prescribed timeframe. The Site Supervisor / Systems Manager is responsible to update the corrective actions register and monitor as required.

The Site Supervisor and WHSE Manager are to familiarise themselves with the subcontractors SWMS to ensure that the safety controls are implemented.


STEP 3


The subcontractors may be required to produce a SWMS or ECP for tasks not previously identified, and must issue the new/amended SWMS/ECP to the Project Manager or Site Supervisor / WHSE Manager for review prior to the task being undertaken.

All plant and equipment used in the execution of the works must be used in accordance with the manufacturer’s recommendations.

The Subcontractor must provide details of all plant and equipment to be used on site, regulatory operating conditions and the current maintenance and inspection records applicable to that plant and equipment.

The subcontractors must prevent equipment not in good order, or equipment that has not been serviced in accordance with the manufacturer’s recommendations, from being used on the site and a daily check system must be documented to show that all plant and equipment is in safe working order before being used on the site of the Works. Items of mobile plant shall be accepted on to site via Form 14 – Plant and Equipment Certification.

The Site Supervisor and/or WHSE Manager shall ensure all relevant documentation is obtained prior to commencement on site.

Subcontractors must at all times comply with the requirements of the Royal Park Salvage PMP, mandatory site safety rules, and hazard control methods in place on site.

All subcontractors shall be site inducted by Royal Park Salvage and may also be subject to induction/security clearance from the Client/Principal Contractor. Records of induction, certificates of competency etc. must be maintained. A failure to comply with these requirements may result in the offending person being removed from site.

The subcontractor must ensure that their personnel are not directed or expected to undertake work activities, which are detrimental to the safety, health or welfare of themselves and of others.

Subcontractors are required to participate in all meetings, risk assessments, training, audits/inspections, plant and hazardous substance monitoring, temporary structures and any other site activities as required by the Site Supervisor. This shall occur through the established site consultation mechanisms in place, in particular toolbox talks and site safety walks and inspections.

The Subcontractor must allow Royal Park Salvage or its nominated representative access to their WHSE Management system documentation and work areas to undertake inspections and audits at any time during the progress of the works.

Scheduled inspections/audits of subcontractors and suppliers may be carried out to confirm compliance with work method statements, health and safety plans, quality standards, environmental compliance, etc.

WHSE & QA performance on the project will be monitored and reported to Royal Park Salvage Management by the Project Manager or Site Supervisor / WHSE Supervisor via the Monthly Statistics report. The WHSE Supervisor/Project Manager is responsible to collate this information for each project and update the WHSE Monthly Statistics Report report for management review monthly.

Forms:



Documents:

Requirements for Subcontractors Guide

Project Risk Register


STEP 3


3.5.1 Purchasing Products and Services

The following project requirements must be met:

Materials and product procurement is to be undertaken with consideration for the Project specific WHSE risks, hazard control measures, or general safety requirements and are to be included in the purchasing documentation.

Subcontractor selection (procurement) must take into account the Preferred Subcontractor Register.

Suppliers of plant and equipment must provide Royal Park Salvage with applicable documentation such as safe operating procedures, manufacturer’s recommendations, maintenance records etc.

Suppliers of labour shall provide Royal Park Salvage with training and competency records during the site inductions.

Purchases of mobile plant shall be subjected to a ‘procurement risk assessment’ prior to purchase to ensure project suitability and operator competency requirements are considered.

Subcontract documents and purchase orders are to include the Traffic Management arrangements / Site Access protocols and if applicable a copy of the Temporary Traffic Management Plan.

Invitations to tender and contracts are to include the contract clauses outlined in Form 31 Contractor Safety Clauses

Forms:

30 Subcontractor SWMS Review


3.5.2 Purchase Orders

Managers and Supervisors with authority for purchasing are to ensure the following information is included in Purchase orders:

Description of goods or services required

Delivery requirements

Delivery date

Project details such as name and/or job number, and trade and/or cost reference.

Reference to quote

Reference to plans/drawings etc. (number and revision)

Any specific WHSE and environmental requirements, including Safety Data Sheets (SDS, MSDS) labelling, handling and storage.

Hired in equipment is to be reconciled monthly against hire lists provided by the supplier.

New equipment or materials that the company Purchase will require a risk assessment prior to purchasing.

3.5.3 Receipt of Goods onto Site

The Site Supervisor will be responsible for accepting deliveries to site.

Goods will be compared against the supplier’s Delivery/Courier Docket and company Purchase Order where possible.


STEP 3


If goods meet requirements, the Delivery/Courier Docket or copy of Purchase Order will be signed by the Site Supervisor or other company personnel and receipted into the system.

If goods do not meet requirements, the receiver will record the discrepancies/issues (e.g. incorrect goods, incorrect quantity, damaged or faulty goods, etc.) on the Delivery/Courier Docket. Any issues should be followed up with the supplier and/or Project Manager and resolved/appropriate action taken.

Non-conforming goods must be segregated

Nominated project personnel will reconcile the purchase order, Delivery/Courier Docket and invoice and pass to accounts for payment.

See below 3.5.5 Materials and Product Control for storage considerations.

3.5.4 Client Supplied Product and Services

Product supplied by the client will be identified as such. The Site Supervisor will check all items on delivery to site to ensure

It is the correct type, model or part number.

The correct quantity of items was delivered.

No obvious damage or deterioration.

The product or equipment is safe to use and meets workplace health & safety specifications and requirements.

The Site Supervisor will obtain and check the delivery docket for product received. Damaged or missing client supplied product will be reported to the Project Manager who will notify the client.

Client supplied product will be subject to the same levels of inspection, risk assessment etc. as purchased product or services.

3.5.5 Materials and Product Control

The Site Supervisor is responsible to ensure care is taken in the unloading and handling the materials and products (plants etc.) having due regard to the manufacturer’s or supplier’s recommendations and the prevention of damage. Items requiring unique identification (such as species identification) must be properly tagged, marked or labeled and stored to provide easy access for identification from the time of initial receipt to the final destination. Any damaged labels or tags must be replaced to ensure proper identification.

Periodic inspections of materials and products to ensure continuing satisfactory storage and handling will be carried out as part of routine surveillance. Site Supervisor to coordinate and raise any issues/concerns with the Project Manager. Records are maintained.

3.5.6 Inspection and Test Status

Monitoring of the status of inspection and testing can take two forms. The first via the review of the available inspection and testing documentation such as checklists (See Annexure L), NATA/laboratory test reports and supplier provided conformance (or recommendations) information and the status of hold points and non-conformances.

The second is by the use of physical identifiers on the site, which may indicate whether inspection and testing is in progress, work has been verified for conformance or whether a non conformance has


STEP 3


been detected or a hold point has been applied. Re-inspection following a non conformance is required.

In most circumstances, the former method i.e. by way of documentation review will be the form adopted (also refer section 4.1.2 Quality Inspections and Testing).

Annexure

L Inspection Test Plan Register

3.6 Environmental Management

Potential environmental obligations and risks associated with Royal Park Salvage projects will be identified in the project principal risk assessment workshop (refer 2.1.8). Environmental impacts associated with trades/activities etc. will be identified and included in the project risk register.

The Risk Register will be provided to subcontractors and suppliers as part of the subcontract and supply contracts. Where risks are identified as medium to high (using environmental risk matrix contained within Annexure D) additional operational controls and in some cases, environmental control plans (see 2.1.13), will be required to be put in place.

The Site Supervisor and/or Systems Manager will ensure that environmental controls are inspected in accordance with these plans. Form 49 Environmental Inspection Checklist and Form 50 Environmental Inspection Records should be used.

Information on hazardous materials, including each material’s potential impact on the environment and measures to be taken in the event of accidental release will managed via the Hazardous Substances Register.

Supplementary procedures required by the contract or deemed necessary by the Project Manager will be attached to this plan under Annexure M – Environmental Management Plan. Where required, these documents may require preparation by a specialist consultant.

Inspections and Testing will be carried out by Royal Park Salvage Site Supervisor / WHSE Supervisor as specified within 4.2.1 Project Inspection Schedule using the Environmental Inspection Checklist (Annexure M). Generally, the Form 49 Environmental Inspection Checklist shall be completed weekly.

Environmental Non Conformances shall be dealt with in accordance with section 4.4 Non Conformance and Corrective Action.

Environmental Performance shall be summarised within the Project Management Report which is prepared monthly by the WHSE Supervisor / Site Supervisor / Project Manager and reviewed during senior management meetings.

Environmental Management Records shall be managed in accordance with established PMP procedures.

Annexures

D Principal Risk Assessment and Project Risk Register

M Environmental Management Plan (If required)

Forms:




49 Environmental Inspection Checklist

50 Environmental Inspection Records


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3.7 Document, Record and Data Control

Each Project Management Plan (PMP) will be developed and prepared by Royal Park Salvage so that it is project/site specific. Royal Park Salvage Project Manager is responsible to prepare each site-specific project management plan, which is to be authorised by the Managing Director. The front page of the plan is to be signed and dated as evidence of the review and approval process.

Once the plan has been approved, any amendments required to the plan will be conducted through the consultation process as defined in Section 3, Consultation.

The full implementation of this plan is demonstrated through the completed records, forms, meeting minutes and implementation/performance on the project. Records to demonstrate the full implementation of the plan as defined in the table below will be maintained indefinitely. It is the responsibility of the Project Manager, WHSE Supervisor, Site Supervisor and Systems Manager to maintain the records during the project and to provide them to Royal Park Salvage for archiving on completion of the project.

Any old versions of the PMP must be crossed with ‘obsolete’ and maintained for future reference if necessary.

All applicable WHSE information will be made available to all relevant parties employed on the project, including external parties (the client, Contractors, suppliers, and public authorities).

The issuing of documents to Contractors, clients, relevant public authorities, etc. will be noted on the Document Distribution Register, Page 2 of this plan.

Royal Park Salvage will comply with the client’s requirements (if applicable) for records management as outlined in section 1.5.


STEP 3


3.7.1 PMP File List

File #

Name Form Record Location

PMP, Annexure & Master Forms

Project Management Plan Head Office AND Site

1 Legislation Legislation Reference and Amendment Register– (refer Annexure C) Copies of statutory legislation, Regulations and CoP Hazard Alerts

Head Office AND accessible to site is requested

2

Risk Management Note: Royal Park Salvage SWMS may be maintained in a separate folder

1 Site Establishment Checklist Site

2 Job Safety Environmental Analysis Site

3a Design Risk Assessment Site

3b Designer Risk Assessment Letter Site

4 Design Risk Assessment Site

5 Permit Register Site

6 Confined Space Risk Assessment Site

7 Confined Space Entry Permit Site

8 Excavation Checklist - Risk Assessment Site

9 Excavation Permit Site

10 Hot Works Permit Site

11 Electrical Test Record Site

40 Isolation of Electrical Services Permit Site

41 Electrical Energisation Permit Site

42 Electrical Checklist Site

Plant 12 Plant Procurement Risk Assessment Site

13 Plant Risk Assessments Site

14 Plant and Equipment Certification Site

44 Site Plant and Equipment Register Site

47 Plant Fault Defect Report Site

45 Daily Hoist Inspection Checklist Site

46 Scaffold Checklist Site

Hazardous Substances & MSDS

15 Chemical Risk Assessment Site Shed OR First Aid Room

Environment 49 Environmental Inspection Checklist Site

50a Environmental Checklist Site

50b Environmental Inspection Record Site

3 Communication/ Consultation & Training Note: Induction Forms and Records may be maintained in separate folder

16 HSR Nomination Site to Head Office annually; OR as required for individual projects

17 Tool Box Talk Records Site

17a Pre Start Meeting Site

18 Safety Walk - Inspection Report Site

19 Meeting Minutes Site

20 Complaint Record Site

21 Complaint Register Site

22 Site Induction Brief Site

23 Site Induction Record Site

24 Site Induction Register Site

43 Site Attendance Register Site

25 Visitor Register Site

26 Training Evaluation Form Site

Incidents & 54 Hazard Notification Site


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Emergencies 27 Register of Injuries Site copy in First Aid Room/Box

28 Incident Notification Report Site

29 Incident Investigation Report Site duplicate to Head Office each month

55 Internal Hazard Alert Site

Contractor Management/ Procurement

30 Contractor SWMS Review Record Site

31 Contractor Safety Clauses Office

4 WHSE Inspections Records

32 Noise Monitoring Report Site

33 Project Spot Audit Site


Site

36 Corrective Actions Register (CAR) Site duplicate to Head Office each month

Environmental Inspection

Environmental Reports Annexure M Site

Quality Inspection Quality Reports and ITPs Annexure L Site

5 Management Review

37 WHSE Monthly Statistics Report Site duplicate to Head Office each month

38 Management Systems Performance Report Office

39 Internal Audit Report Office


STEP 4


4.0 Measurement, Analysis and Improvement

4.1 Inspections

Prior to the commencement of construction, the site establishment checklist (Form 1) and the Environmental Checklist (Annexure M) are to be completed by the Site Supervisor / Systems Manager. Any outstanding items must be completed before a construction activity can commence.

The Project Manager is to review the PMP Inspection Schedule and ITP’s to ensure it is a workable schedule. The inspections are to be included in the program (Annexure L) or on a separate excel spreadsheet/Site Activity Schedule.

4.1.1 WHSE Inspections

Formal WHSE Inspections are to be conducted on a weekly basis as a ‘Site Walk’. This frequency may vary depending on the nature, complexity and changing circumstances of each site. The WHSE Supervisor/Site Supervisor is responsible to coordinate this and should ensure a representative from each subcontractor trade on site is included. The Safety Walk Inspection Report (Form 18) is to be generated as a record of issues detected during the site walk. The WHSE Supervisor/Site Supervisor is to distribute as appropriate. Senior Management (Systems Manager/Operations Manager/Project Manager) are required to attend at least 1 site safety walk per month to provide an opportunity to discuss WHSE issues with workers. In addition, monthly project report meetings are convened with WHSE as a standing agenda item.

Project Spot Audits (Form 33) are to be undertaken by the WHSE Supervisor/Site Supervisor/Project Manager weekly to measure compliance against approved SWMS, ECP (if in place), and PMP requirements. Inspections should be random (i.e. different day and/or time each week).

The observation prompt items on the form may be changed and customised to suit project-specific needs by deleting or adding additional topics and/or the level of detail.

Inspection reports should be carried out pre-construction, during construction and where required by the project during operational and/or maintenance periods. Annexure M Environmental Inspection Checklist and Report will need to be customised to account for these varying situations.

Where deemed necessary a Safety Improvement Notice - Non Conformance Report (Form 35) is to be issued to either the supervisor or the subcontractor/supplier in charge of the work activity where a problem is detected during a safety walk. The Site Supervisor / Systems Manager is responsible to issue, review and follow up improvement notices to ensure that the deficiencies detected are corrected within the recommended timeframe. The report must be initialed to verify that the action has been satisfactorily attended to, and risk/swms documentation adjusted as necessary.

Repetitive observations that have significant hazards should be treated as a non-conformance and reviewed to check that a system failure is not occurring. The Site Supervisor / Systems Manager is also responsible to maintain the project corrective action register, which is reviewed during monthly senior management meetings and subject to an evaluation.

The WHSE Supervisor/Project Manager is responsible to maintain the project’s Corrective Actions Register, which is to be reviewed during the various site meetings.

Royal Park Salvage will also undertake regular PMP, SWMS and Risk Register reviews (as conditions change or following an incident, legislative update etc.

Informal daily WHSE inspections should also be included as part of routine supervision.

Aspects that require measurements of specified target limits must be undertaken at the specified frequencies using calibrated instrument and reported separately (identified during the PRA and included in Risk Register).


STEP 4


This generally involves the regular monitoring of air and water and the taking of noise and vibration readings. The monitoring program should commence before construction to provide a baseline against which data collected during construction and/or maintenance periods can be assessed.

A laboratory registered by the National Association of Testing Authorities (NATA) should conduct monitoring and in situ measurements should be made under the supervision of a suitably qualified person.

Forms:





4.1.2 Quality Inspections and Testing

Inspection & Testing Methods

Receiving (Preliminary) Inspection and Testing Inspection and testing in respect of receipt applies to off-site manufactured materials and products either purchased or client-supplied to the site for immediate use. The Site Supervisor is responsible to check that materials delivered are in accordance with the purchase order and design specifications.

In Process (Progressive) Inspection and Testing These are performed at specified stages or points through the construction process and is directed towards process control as well as product or material verification and includes the proper handling and installation of supplied product in accordance with designer/supplier directions. Where specified, “Hold” or “Witness” points ensure that work on the product or process does not proceed to the next activity beyond that point and that required approvals or releases are given by authorised personnel (usually client representatives) and are adequately recorded.

Final Inspection and Testing Final inspection and testing involves the review of all previous records of inspection and testing and is the final activity upon which the act of acceptance is based before handover of completed work to the client

Inspection and Test Plans (ITP’s) ITP’s have generally become an accepted method of documenting what verification needs to be undertaken for a particular work activity and the resulting product to be able to certify that it conforms to specified requirements.

ITP’s should clearly define the following key aspects:

The sequence of performing the work process split into its separate activities of preliminary, off-site manufacture, on-site construction and final handover;

Company, subcontractor, client and Authority inspections or tests, “Hold” and “Witness” points and records which ensure specified requirements are met; and

Applicable acceptance criteria such as client specifications or Authority requirements.

A typical ITP format is included as Annexure L Inspection & Test Plan.


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Test Reports This refers to specific tests performed, usually by NATA registered laboratories to test specified measurable criteria associated with product conformance, e.g. earthworks compaction, concrete compressive strength, etc.

Inspection Checklists Inspection checklists are used to verify those activities where usually visual inspection can be carried out to verify conformance of the process up to that particular point. Annexure L Quality Inspection Checklist, is to be completed by the Project Engineer/Superintendent (if in place) or other nominated competent person as required.

Other Documents Verification can also be provided by other documents such as survey reports, suppliers’ product conformance documents, etc. Also “Hold” points need to be documented so as their release by the client (or other party) can be authorised. QF002 Hold Point Record, is to be used.

Materials and Product Control

Refer Section 3.5.5

Inspection & Test Status

Refer Section 3.5.6

Annexure:

Annexure L Project ITP Schedule

4.2 Project Inspection Schedule

The project inspection schedule (see below 4.2.1) is to be customised during the project planning/principal risk assessment meeting (refer2.1.8).

The Site Supervisor / WHSE Manager is responsible to develop an A3 Activity Schedule for display in the site office. This will provide visibility of the activity, record, responsibility and frequency. The status of the activity schedule shall be reviewed weekly.

The Project Manager will review the project specifications, drawings and contract to determine the key control points, the level of control required and the risk to Royal Park Salvage associated with project activities.

Annexure L lists the proposed ITP Schedule for the project and includes the project ITP templates. This Schedule is to be updated to reflect any design, client, stakeholder, and subcontractors’ modifications during the project.

ITP’s will be developed by the Project Manager or a nominee (assistant engineer) to identify witness points, hold points, sign off points, samples or prototypes, tests, submissions, calibration records etc.

The Project Manager, Site Engineer or subcontractor as applicable, will complete ITP’s as the job progresses. Activities are to be signed off by Royal Park Salvage, Consultants and the Client, as they are completed not at some other time e.g. the next day.


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4.2.1 Project Inspection Schedule

Type Frequency Responsible Record

Plant Risk Assessment Initial (every 2 years) & new/hired in items of plant

Plant and Equipment Operators

Form 12 Plant Procurement Risk Assessment Form 13 Plant Risk Assessment

Plant Daily checklist Daily Plant and Equipment Operators

Log book

Plant Maintenance Inspections

Daily and As Required by manufacturer


Maintenance Records

Plant Certification (Sub-contractor plant or hired in plant)

Upon arrival to site


Form 14 – Plant and Equipment Certification

TBT Weekly Site Supervisor/Project Manager

Form 17 TBT Record

Site Walk Weekly WHSE Supervisor/Site Supervisor/Systems Manager

Form 18 Safety Walk/ Inspection Report

PMP & Project Risk Register Review

Monthly Project Manager/Site Supervisor / Systems Manager / WHSE Manager

Form 19 Meeting Minutes & PMP page 2

Site visit by General Manager and/or Managing Director

3 monthly General Manager Managing Director

Various – to be recorded on one of the monitoring forms.

Review of Contractors SWMS & Supporting Documentation

Prior to start Project Manager/WHSE Supervisor/ Site Supervisor / Systems Manager

Form 30 Contractor SWMS Review Record

Project Spot Audits Preferably weekly Project Manager/WHSE Supervisor/ Site Supervisor / Systems Manager

Form 33 Project Spot Audit

Noise Monitoring As required WHSE Supervisor/ Consultant

Form 32 Noise Monitoring – may be externally generated

Equipment Calibration & Maintenance

As required WHSE Supervisor / Site Supervisor

(May be externally generated)

Site Establishment Checklist Prior to project commencement

Site Supervisor Form 1

Quality Inspection Checklist As required Site Engineer/ Site Supervisor

Annexure L

Environmental Inspection Checklist

Weekly WHSE Supervisor/Site Supervisor/Systems Manager

Form 49

Environmental/Health Monitoring

As required Site Supervisor Refer project risk register – Annexure D

Health Surveillance As required Systems Manager Refer project risk register – Annexure D


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4.2.2 Audit Schedule

Senior Management is responsible to ensure an audit program is scheduled for each project based on the significance of health and safety risks and the results of previous audits. The following table shall be used as a guide. Also refer to 5.1.1 Audits.

Type Frequency Responsible Record

Project Management Plan, Risk Register and SWMS Review

As scope/conditions change or following an incident, legislation change etc

General Manager/Operations Manager/Project Manager/ Site Supervisor / Systems Manager

Project Management Plan page 2, SWMS and meeting minutes

Project Management Plan Audits/Reviews

6 monthly Project Manager/Site Supervisor / Systems Manager/External Consultant

Form 39 Internal Audit report

PMP Audit/Management Review

Annually

General Manager/Operations Manager/Project Managers External Consultants

Externally generated

PMP External Certification/Compliance Audits

As required General Manager/Operations Manager/Project Managers/External Consultant

Externally generated

4.2.3 External Consultant Inspections

The Auditor will issue reports to the Project Manager for actioning.

The Site Supervisor / Systems Manager is to update the corrective actions register to include externally generated CAR’s, which are to be monitored and closed out within the recommended time frame. The Site Supervisor / Systems Manager is also responsible to action the recommendations and if required prepare an action plan which is to be approved by the Project Manager prior to providing to the Auditor.

Royal Park Salvage shall cooperate with the client (if applicable) in relation to external inspections as required.

4.2.4 Client Witness Points

Client witness points identified in the contract will be noted on ITP’s for client sign off.

The Project Manager is responsible to issue a notification for inspection to the client’s representative as required.

Forms:

39 Internal Audit Report


STEP 4


4.3 Project Monitoring and Measuring

Royal Park Salvage has developed a systematic monitoring and measuring process involving inspection and testing to fulfil a threefold purpose as listed below:

Ensure product conformity to contractual requirements;

Ensure health and safety and environmental performance complies with legislative/PMP (including objectives and targets) and contractual requirements; and

Provide an ongoing risk management process and early warnings of hazards.

Royal Park Salvage will use PMP procedures/forms/checklists to monitor and measure the performance/compliance with the identified requirements.

The Project Manager is responsible to ensure requirements for WHSE and Quality monitoring for the project are assessed as part of the PRA and appropriate monitoring programs are put in place where required.

The Project Risk Assessments (Risk Register and SWMS) shall be reviewed if there is a change to scope of work, site conditions or when there is a nominated trigger/incident or changes to legislative requirements. An evaluation of effectiveness shall be undertaken as part of these reviews.

Also refer 5.0 Management Review and Improvement

4.3.1 Measuring and Testing Equipment

Equipment that is used by Royal Park Salvage and/or subcontractors for setting out, checking, testing, commissioning, etc. must be in a known state of calibration to ensure that measurements are valid. Project personnel using measuring/test equipment must ensure the following aspects:

Extent of measuring/testing required to adequately verify the work is defined/known;

Tolerances and acceptance criteria are clearly defined in specifications or on drawings;

Accuracy of equipment is sufficient to meet the specified tolerances;

Calibration requirements are established for each item or equipment;

Calibration status is known and records from an acceptable authority are available;

Equipment operating and handling methods are know and ensure ongoing serviceability;

Suitably qualified and experienced personnel are nominated to cooperate any special equipment;

Equipment is checked if reasons exist to query its calibration, e.g. after being knocked.

Types of Equipment: Common types of measuring equipment/test equipment to Royal Park Salvage that must be controlled include the following:

Hydraulic Air and Water gauges, proofing tools

Survey Theodolites, dumpy levels, EDMs, etc.

Earthworks Compaction testing equipment, grading sieves

Concrete Testing Load/stress gauges, water/moisture meters, destructive testing equipment

Air/Water testing Dust/gas particle meters, electronic pH meters etc.

Dust/Noise/Vibration Monitoring Sound level meters, ground article velocity apparatus etc.

*Tested by Nata Lab.


STEP 4


Equipment Records

The Site Supervisor / Systems Manager is responsible to maintain a Site Plant and Equipment Register (Form 44). For each type of equipment listed, Inspection, Calibration, Service Date is to be maintained. Equipment is also documented in the Project Plant & Equipment Register (Annexure G), which includes maintenance/inspection/calibration frequency requirements.

Each item of equipment must be suitably tagged to show its current calibration status. Inspection or test records must clearly identify the specific equipment used (type, make, serial number, calibration status etc.).

Monitoring Calibration

Documented calibration procedures must be maintained or made available for each item of equipment either as manufacturers recommended/standard methods or approved equivalent. Prior to its use, equipment must be inspected for operating condition, current calibration, obvious damage etc. Deficiencies must be controlled using appropriate procedures for the following situations:

Equipment found out of calibration;

Methods or results that are inappropriate or invalid;

Works that are beyond specified tolerance or criteria.

Where out of calibration equipment is found to be in use, the validity of pervious measurements must be re-assessed for deficiencies.

Annexure :

Annexure G Plant and Equipment Register

Forms:

Form 44 Site Plant and Equipment Register

4.3.2 Project Measurement Report

The Site Supervisor / Systems Manager is responsible to prepare and submit a WHSE Project Statistics Report (Form 37) to the Project Manager for review by management monthly. The statistics and performance reports are based on the PMP objectives, targets and positive performance indicators.

Project performance and general WHSE issues will be discussed in the Royal Park Salvage Management Meetings monthly. Minutes shall be maintained and communicated as appropriate. Management meetings are held monthly and include but are not limited to the following agenda:

Attendance & Apologies

1.0 Minutes of Previous Meeting

2.0 WHSE

Review of Monthly Project Statistics Report

Submission of Form 37 WHSE Monthly Statistics Report

Review of Incidents and Injuries

Submission of updated injury register

Review of Corrective Actions/Safety Improvement Notice - Non Conformance Reports

Submission of updated corrective action register

Sign off Incident Investigation Reports

Scope changes

Review of Project Risk Registers

Signing PMP Monthly review


STEP 4


Legislation updates

Safety Alerts

3.0 Resources/Training needs

HR Issues

Training Register

Training requirements

Training Evaluation - feedback

4.0 Subcontractors & Suppliers

Performance

Compliance issues

5.0 Quality Assurance

Issues

6.0 Industrial Relations

Issues

7.0 Review of Specific Areas of Construction

8.0 Review of any procedures/forms/registers

Preferred Subcontractor Register

System documentation modifications/updates

Project completion

Performance Reports

9.0 Financial Review

Submission of SP507a

Submission of Project Workbook: ‘Progress Claims’

Submission of Project Workbook: ‘Running Sheet’

Submission of Project Workbook: ‘Project Tracking’

Submission of Project MYOB RPS Job Analysis (Income minus total expenses)

Submission of Project MYOB ‘Mother’ Labour costs

10.0 General Business

11.0 Date of Next Meeting

Forms:

19 Meeting Minutes


4.4 Non-Conformances / Corrective Action

4.4.1 Types

During the project non-conformance is likely to occur in two separate areas.

The first is a system or procedural non-conformance examples of which include:

A failure to implement the management system procedure itself; or

Where the failure to implement or to follow the management system procedure or associated work method leads to a more serious non-conformance e.g. failure to apply appropriate quality risk analysis and develop and follow a work instruction or technical procedure, failure to apply appropriate safety risk analysis and follow a safe work method


STEP 4


statement or the failure to apply appropriate environmental risk analysis and implement appropriate environmental safeguards.

In respect of quality such system non-conformances may lead to a failure in the product being produced, which leads to the second type of non-conformance detailed below. In relation to WHSE the consequence may be an accident, dangerous occurrence or environmental incident. In these latter two cases the provisions of 3.3 Hazard and Incident Notification, Investigation and Workers Compensation and 3.4 Emergency Preparedness will apply.

The second is a product non-conformance, which is detected at a planned verification point when work is checked against defined acceptance criteria. Thus a product non-conformance is generally detected through inspection and testing of either work in progress or on completion.

Examples of product non-conformances are the failure of work to pass specification requirements at various test points or the detection of defects in work as it is performed or when completed.

4.4.2 Recording and/or Reporting Non-conformances

Non-conformances can generally be recorded and reported using Form 35 Safety Improvement Notice - Non-Conformance Report, which allows for the reporting of safety breaches, system non-conformances and all product non-conformances in respect of the failure of work product to pass specified testing and inspection. Project Managers, WHSE Supervisors, Site Supervisor and/or Systems Manager may issue a non-conformance. A register of project non-conformances and corrective actions is to be maintained by the WHSE Supervisor/Project Manager.

Examples of instances where a Non Conformance Report (NCR) may be raised are:

Non conforming purchased product or customer property;

Damage to preserved or stored product or other subcontractors work;

Non-conforming product i.e. Not supplied out as per approved samples, specification, drawings etc.;

Non-conforming work i.e. Not carried out as per specification & drawings, poor workmanship as identified by company staff;

Changes required to the company system to prevent a re-occurrence of non conformance, to address client/customer concerns or as a results of external audits.

To action issues identified during site walks, internal inspections and audits;

To action issues raised by external audits and inspections.

Damaged products to be identified “not to be used” and stored away from the work area.

Non-conforming materials and/or substances must be isolated and appropriately disposed of; (Records of disposal of hazardous substances must be retained and filed in accordance with PMP file list).

Where required by the contract a copy of the non-conformance report is to be submitted to the client in the time specified for concurrence to the proposed disposition.

4.4.3 Disposition (Fix Action) & Corrective Action

Review, Resolve, Record & Approve

The complete resolution of each non-conformance involves the review and approval of both its disposition (fix action) and its corrective action.


STEP 4


In respect of system or procedural non-conformance this involves either a straight direction to conform with existing procedural practice or in some cases a deeper review as to why proper practice is not being followed i.e.; is this because of deficiencies in the system itself e.g. lack of training. Royal Park Salvage may engage suitably qualified external consultants for advise and further analysis if required.

In respect of product non-conformance the fix action is usually one of the rework, repair, regrade for alternative use, reject or use as is whereas the corrective action can again be an investigation as to the suitability of procedures or work methods adopted in performing the work or as to the understanding and training of those performing the work.

The appropriate fix and corrective actions are reported on the relevant forms and within the project corrective actions register.

Verification on Close

On completion of the fix and corrective actions, the Site Supervisor / Project Manager is to arrange for a verification inspection or audit to be conducted. When the Project Manager is satisfied that the approved fix and corrective actions have been completed and verified then the non-conformance can be regarded as closed. (Update NCR report and CA register)


STEP 4


Preventive Action

Whereas a corrective action is to stop the cause of a non-conformance i.e. stop it repeating, a preventive action is taken to prevent non-conformances from occurring by recognising and eliminating potential causes. The potential causes of non-conformance can be recognised by:

Observations and inspections;

Employee suggestions;

Client input; or

Analysis of previous non-conformances.

As with fix and corrective actions, preventive action should be reported on as required by the appropriate procedure included in subsections of these procedures e.g. the application of risk analysis is one appropriate approach to identifying potential causes of non-conformances. Likewise when appropriate action has been verified, then the implementation of the preventative action can be considered closed. The Project Manager/Systems Manager is to update the appropriate records by signing and dating the hard copy record.

Preventive actions are to be included in the project risk register and corrective action register as appropriate. The project Corrective Actions Register is to be tabled at the monthly management meetings. In addition, effectiveness of corrective actions is to be reviewed during site walks, site inspections and/or spot audits.

Notices issued by external parties are to be forwarded immediately to the Project Manager.

4.4.4 Defect List

The Project Manager shall develop and maintain a site Defect List/Register, sorted by trade/applicable subcontractor, which will be distributed to the relevant subcontractors as required.

Subcontractors will be responsible for actioning each item on the Defects List. Once completed the subcontractor is to sign off the Defects List. The Project Manager is responsible for verifying/closing off (sign off) the Defects List.

The Defects List shall be made available to the client on request. It will be subject to review during scheduled subcontractor meetings and monthly management meetings. The Project Manager is responsible to maintain.

4.4.5 Client Defect List

The Project Manager will review client Defects Lists. Any disagreements will be brought to the clients notice in writing.

Any defects acknowledged by Royal Park Salvage will be added to the company Defects List for actioning and closure.

Once all defects have been closed off, a copy of the completed Defects Lists will be forwarded to the client for verification/sign off.

Forms

34 Non-Conformance Report



STEP 5


5.0 Management Review and Improvement

5.1 PMP Review

The PMP shall be subject to a monthly review by senior management as indicated on the PMP Review Form at the front of this plan. The Project Manager is responsible to ensure the necessary information is collected to allow management to carry out this evaluation such as:

Results of audits and previous management reviews;

Customer feedback;

Other internal and external communication related to the PMP;

Process performance and product conformity;

Status of preventative and corrective actions;

Follow-up actions from previous management reviews;

Resources and training;

Incidents and investigations;

Project statistic and measurement reports;

Health Surveillance Results (generally/not specific to any workers);

Suitability of policies, responsibilities, objectives and targets and the PMP;

Changes that could affect the PMP; and

Recommendations for improvement.

Opportunities for improvement should be prioritised and a timeline determined for implementing the appropriate action. Responsibilities should be assigned and outcomes reviewed during monthly management meetings.

Following the implementation of changes made to the PMP resulting from the review process, monitoring shall be carried out to:

Ensure that required actions are implemented promptly,

Verify the ongoing effectiveness of improvement, and

Obtain feedback and report results to the next round of Management Reviews.


STEP 5


5.1.1 Audits

The following guidelines are to be undertaken with respect to auditing:

1. Scope of audits shall include:

Project Management Plan – Page 2

Internal Audit report - Form 39

Project Spot Audits – Form 33.

2. Frequency shall be considered when scheduling audits as follows:

Project Management Plan audits; for each area/site being audited sub-audits may be conducted more frequently based on risk, i.e. activity is new or recently changed, a number of Safety Improvement Notice - Non Conformances raised in the previous audit.

For Spot Audits the importance and Risk rating of the area/activity/task being audited (e.g. if risk rating is High it is audited more frequently than a Medium risk rating)

Results of past audits (e.g. poorly performing areas to be audited more frequently)

Requirements for external certification audits – schedule within PMP

3. Auditor Selection

Royal Park Salvage shall select auditors based on their independence skill and competency as an auditor and in the area/site being audited. This function may be outsourced to a qualified auditor. Royal Park Salvage is also subject to regular external certification audits where the report will be externally generated.

4. Methodology

Establish the audit scope & appoint competent person to carry out the audit

Identify the auditees and notify them of the pending audit

Review the past audit findings & previously issued NCR’s and incident reports

Obtain evidence that the required WHSE &Quality practices are being implemented.

- Objective evidence is generally records of the event – e.g. test results records, training records, licenses, etc.

- Observe tasks being conducted and verify them against the relevant SWMS control measures, legislation, and Project Management Plan.

Record observations that indicate the level of compliance.

Review action taken, and its effectiveness, for previously issued NCR’s

At the conclusion of the audit, summarise the findings and discuss with the auditee(s) to determine the corrective action that needs to be taken, if any.

Complete the audit report and raise a NCR (where required).

Issue audit report and NCR to subcontractor and Royal Park Salvage management.

5. Non-conformances/Corrective Action – Review of Corrective Actions Register.

6. Reporting of Results/evaluation of effectiveness of controls/process during applicable Management Meetings.

Forms:

39 Internal Audit Report

33 Project Spot Audits



STEP 5


Annexures

A Policies

B Signed Roles and Responsibility Statements

C Legislation Reference Register

D Principal Risk Assessment (PRA) & Risk Register

E Project SWMS

F Royal Park Salvage Training Register

H Hazardous Substance & SDS Register & Chemical Risk Assessments

I Temporary Traffic Management

J Site Safety Rules

K Emergency Procedures

L Construction Program & ITP’s

M Environmental Management Plan

Date post:	02-Aug-2018
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