General Contractor/Construction Manager (GC/CM) process. The next phase of construction involves City of Oak Harbor City Council Agenda Bill Bill No. 8. a Date: January 17, 2017 Subject: Clean Water Facility - General Contractor/Construction Manager GMP Amendment #11 FROM: Cathy Rosen, Public Works Director and Joe Stowell, City Engineer INITIALED AS APPROVED FOR SUBMITTAL TO THE COUNCIL BY: Bob Severns, Mayor Doug Merriman, City Administrator Patricia Soule, Finance Director Nikki Esparza, City Attorney, as to form RECOMMENDED ACTION Authorize the Mayor to sign AIA Document A133 – 2009 Exhibit A (GMP #11) in the amount of $22,023,790 + Sales Tax ($1,916,070) with Hoffman Construction for Superstructure Construction. BACKGROUND / SUMMARY INFORMATION The Clean Water Facility project has been broken into multiple packages to take advantage of the General Contractor/Construction Manager (GC/CM) process. The next phase of construction involves General Contractor/Construction Manager (GC/CM) process. The next phase of construction involves the above ground portions of the membrane building, the headworks, the biosolids building, the blower/electrical building and the complete Administrative/Electrical building. Titled the Superstructure construction (previously referred to as Non - Process Buildings), this work involves the architectural construction elements including walls, roofs, fabricated metal, windows, doors, HVAC, carpentry, furnishings, and other components. This GMP completes the building structural construction for the Clean Water Project, keeping the project on the critical path. Staff anticipates two more GMP’s to complete the project. The majority of the work, 20 separate bid packages, was advertised for bid. Of the total 20 packages packages had multiple bidders, 7 packages received a single bidder, and 5 packages no bids were received. After bid opening, the apparent low bidder for the PVC Roof Package withdrew their bid an the work went to the second low bidder. The bid results and Hoffman Construction ’s recommendation for award is contained in Attachment C. Since 5 of the packages did not receive bids, the cost of work for these items will be established as self perform allowances. Allowances were also established for window films and security systems. Hoffma General Contractor/Construction Manager (GC/CM) process. The next phase of construction involves the above ground portions of the membrane building, the headworks, the biosolids building, the blower/electrical building and the complete Administrative/Electrical building. Titled the Superstructure construction (previously referred to as Non - Process Buildings), this work involves the architectural construction elements including walls, roofs, fabricated metal, windows, doors, HVAC, carpentry, furnishings, and other components. This GMP completes the building structural construction for the Clean Water Project, keeping the project on the critical path. Staff anticipates two more GMP’s to complete the project. The majority of the work, 20 separate bid packages, was advertised for bid. Of the total 20 packages, 8 packages had multiple bidders, 7 packages received a single bidder, and 5 packages no bids were received. After bid opening, the apparent low bidder for the PVC Roof Package withdrew their bid and the work went to the second low bidder. The bid results and Hoffman Construction ’s recommendation for award is contained in Attachment C. Since 5 of the packages did not receive bids, the cost of work for these items will be established as self - perform allowances. Allowances were also established for window films and security systems. Hoffman 181
Transcript
City of Oak HarborCity Council Agenda Bill
Bill No.
Date: January 17, 2017
Subject: Clean Water Facility - General Contractor/Construction Manager GMP Amendment #11
FROM: Cathy Rosen, Public Works Director and Joe Stowell, City Engineer
INITIALED AS APPROVED FOR SUBMITTAL TO THE COUNCIL BY:Bob Severns, MayorDoug Merriman, City AdministratorPatricia Soule, Finance DirectorNikki Esparza, City Attorney, as to form
RECOMMENDED ACTIONAuthorize the Mayor to sign AIA Document A133 – 2009 Exhibit A (GMP #11) in the amount of $22,023,790 + Sales Tax ($1,916,070) with Hoffman Construction for Superstructure Construction.
BACKGROUND / SUMMARY INFORMATIONThe Clean Water Facility project has been broken into multiple packages to take advantage of the General Contractor/Construction Manager (GC/CM) process. The next phase of construction involves
City of Oak HarborCity Council Agenda Bill
Bill No. 8. aDate: January 17, 2017
Subject: Clean Water Facility - General Contractor/Construction Manager GMP Amendment #11
FROM: Cathy Rosen, Public Works Director and Joe Stowell, City Engineer
INITIALED AS APPROVED FOR SUBMITTAL TO THE COUNCIL BY:Bob Severns, MayorDoug Merriman, City AdministratorPatricia Soule, Finance DirectorNikki Esparza, City Attorney, as to form
RECOMMENDED ACTIONAuthorize the Mayor to sign AIA Document A133 – 2009 Exhibit A (GMP #11) in the amount of $22,023,790 + Sales Tax ($1,916,070) with Hoffman Construction for Superstructure Construction.
BACKGROUND / SUMMARY INFORMATIONThe Clean Water Facility project has been broken into multiple packages to take advantage of the General Contractor/Construction Manager (GC/CM) process. The next phase of construction involves General Contractor/Construction Manager (GC/CM) process. The next phase of construction involves the above ground portions of the membrane building, the headworks, the biosolids building, the blower/electrical building and the complete Administrative/Electrical building. Titled the Superstructure construction (previously referred to as Non-Process Buildings), this work involves the architectural construction elements including walls, roofs, fabricated metal, windows, doors, HVAC, carpentry, furnishings, and other components. This GMP completes the building structural construction for the Clean Water Project, keeping the project on the critical path. Staff anticipates two more GMP’s to complete the project.
The majority of the work, 20 separate bid packages, was advertised for bid. Of the total 20 packages, 8 packages had multiple bidders, 7 packages received a single bidder, and 5 packages no bids were received. After bid opening, the apparent low bidder for the PVC Roof Package withdrew their bid and the work went to the second low bidder. The bid results and Hoffman Construction’s recommendationfor award is contained in Attachment C.
Since 5 of the packages did not receive bids, the cost of work for these items will be established as selfperform allowances. Allowances were also established for window films and security systems. Hoffman
General Contractor/Construction Manager (GC/CM) process. The next phase of construction involves the above ground portions of the membrane building, the headworks, the biosolids building, the blower/electrical building and the complete Administrative/Electrical building. Titled the Superstructure construction (previously referred to as Non-Process Buildings), this work involves the architectural construction elements including walls, roofs, fabricated metal, windows, doors, HVAC, carpentry, furnishings, and other components. This GMP completes the building structural construction for the Clean Water Project, keeping the project on the critical path. Staff anticipates two more GMP’s to complete the project.
The majority of the work, 20 separate bid packages, was advertised for bid. Of the total 20 packages, 8 packages had multiple bidders, 7 packages received a single bidder, and 5 packages no bids were received. After bid opening, the apparent low bidder for the PVC Roof Package withdrew their bid and the work went to the second low bidder. The bid results and Hoffman Construction’s recommendation for award is contained in Attachment C.
Since 5 of the packages did not receive bids, the cost of work for these items will be established as self-perform allowances. Allowances were also established for window films and security systems. Hoffman
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will pursue other forms of procurement to obtain contractors for this work. KBA will perform an independent cost evaluation as required by RCW 39.10350 (e) to ensure final project self-perform costs are acceptable.
In addition to the bid work and allowance items, GMP# 11 includes installing additional stone columns. This stone column work was competitively bid as part of GMP #4-Site Preparation B. The work also includes the purchase of Odor Control fans.
In accordance with the base agreement with Hoffman Construction, a Guaranteed Maximum Price Amendment (GMP #11) was prepared by Perkins Coie, the contracted legal counsel for the project (Attachment A). This GMP amount includes the direct cost of the work, Negotiated Support Services, contingencies, GC/CM fee, and Specified General Conditions. The complete cost anticipated by this GMP #11 is $22,023,790 plus $1,916,070 in sales tax. These amounts are summarized in Attachment B. At the advice of Perkins Coie, GMP Amendments do not specifically state the Sales Tax amounts but those amounts are included in the contract.
Anticipated Subsequent GMP Components as follows will be combined for the total project GMP:
Potential project miscellaneous clean-up itemsSite work improvements (landscape, parking, park improvements, etc.)
will pursue other forms of procurement to obtain contractors for this work. KBA will perform an independent cost evaluation as required by RCW 39.10350 (e) to ensure final project self-perform costs are acceptable.
In addition to the bid work and allowance items, GMP# 11 includes installing additional stone columns. This stone column work was competitively bid as part of GMP #4-Site Preparation B. The work also includes the purchase of Odor Control fans.
In accordance with the base agreement with Hoffman Construction, a Guaranteed Maximum Price Amendment (GMP #11) was prepared by Perkins Coie, the contracted legal counsel for the project (Attachment A). This GMP amount includes the direct cost of the work, Negotiated Support Services, contingencies, GC/CM fee, and Specified General Conditions. The complete cost anticipated by this GMP #11 is $22,023,790 plus $1,916,070 in sales tax. These amounts are summarized in Attachment B. At the advice of Perkins Coie, GMP Amendments do not specifically state the Sales Tax amounts but those amounts are included in the contract.
Anticipated Subsequent GMP Components as follows will be combined for the total project GMP:
Potential project miscellaneous clean-up itemsSite work improvements (landscape, parking, park improvements, etc.) Site work improvements (landscape, parking, park improvements, etc.)
PREVIOUS COUNCIL / BOARD / CITIZEN INPUTDecember 3, 2013 – City Council adopted Resolution 13-32 directing staff to pursue GC/CM as the delivery method for the new wastewater treatment plant.
December 17, 2013 - City Council adopted Ordinance 1682 amending Oak Harbor Municipal Code to include a provision for alternative project delivery methods.
Site work improvements (landscape, parking, park improvements, etc.)
PREVIOUS COUNCIL / BOARD / CITIZEN INPUTDecember 3, 2013 – City Council adopted Resolution 13-32 directing staff to pursue GC/CM as the delivery method for the new wastewater treatment plant.
December 17, 2013 - City Council adopted Ordinance 1682 amending Oak Harbor Municipal Code to include a provision for alternative project delivery methods.
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February 18, 2014 – City Council authorized staff to advertise a request for qualifications (RFQ) to select a General Contractor / Construction Manager (GC/CM) for the new wastewater treatment plant project.
February 18, 2014 – City Council authorized the Mayor to sign and submit the Application for Project Approval – GC/CM Delivery for construction of the new wastewater treatment plant to the State of Washington Capital Projects Advisory Review Board – Project Review Committee.
July 1, 2015 – City Council authorized the Mayor to sign the A-133 agreement with Hoffman Construction in connection with the new wastewater treatment plant (WWTP) project.
December 2, 2014 – City Council authorized GMP #1 for procurement of Membrane Bioreactor (MBR) and Ultraviolet (UV) equipment in the amount of $2,553,317.00.
April 21, 2015 – City Council authorized GMP #2 for construction of the wastewater outfall in the amount of $2,337,687.
February 18, 2014 – City Council authorized staff to advertise a request for qualifications (RFQ) to select a General Contractor / Construction Manager (GC/CM) for the new wastewater treatment plant project.
February 18, 2014 – City Council authorized the Mayor to sign and submit the Application for Project Approval – GC/CM Delivery for construction of the new wastewater treatment plant to the State of Washington Capital Projects Advisory Review Board – Project Review Committee.
July 1, 2015 – City Council authorized the Mayor to sign the A-133 agreement with Hoffman Construction in connection with the new wastewater treatment plant (WWTP) project.
December 2, 2014 – City Council authorized GMP #1 for procurement of Membrane Bioreactor (MBR) and Ultraviolet (UV) equipment in the amount of $2,553,317.00.
April 21, 2015 – City Council authorized GMP #2 for construction of the wastewater outfall in the amount of $2,337,687.
June 16, 2015 – City Council authorized GMP #3 for construction of Site Preparation A in the amount of $908,872.
October 20, 2015 – City Council authorized GMP #4 for construction of Site Preparation B in the amount of $5,109,549.
October 20, 2015 – City Council authorized GMP #5 for procurement of the Solids Dryer in the amount of $2,028,222.
January 19, 2016 – City Council authorized GMP #6 for procurement of the Site Preparation C in the amount of $3,966,503.
June 16, 2015 – City Council authorized GMP #3 for construction of Site Preparation A in the amount of $908,872.
October 20, 2015 – City Council authorized GMP #4 for construction of Site Preparation B in the amount of $5,109,549.
October 20, 2015 – City Council authorized GMP #5 for procurement of the Solids Dryer in the amount of $2,028,222.
January 19, 2016 – City Council authorized GMP #6 for procurement of the Site Preparation C in the amount of $3,966,503.
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April 5, 2016 – City Council authorized GMP #7 for procurement of the Deep Foundation Concrete in the amount of $9,355,968 + Sales Tax ($813,869).
September 6, 2016 – City Council authorized GMP #8 in the amount of $10,824,756 + Sales Tax ($941,754) with Hoffman Construction for Self-Perform Concrete Work for Buildings 20 and 30, and Miscellaneous Changes.
October 4, 2016 – City Council authorized GMP #9 in the amount of $33,265,589 + Sales Tax ($2,894,106) with Hoffman Construction for Self-Perform Concrete Work for Electrical, Instrumentation, and Controls, Process Mechanical, and Miscellaneous Changes.
November 15, 2016 – City Council authorized GMP #10 in the amount of $5,373,040 + Sales Tax ($467,454) with Hoffman Construction for Self-Perform Concrete, RBC Plant Demo, and miscellaneous earthwork.
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CITY COUNCIL WORKSHOPS
April 5, 2016 – City Council authorized GMP #7 for procurement of the Deep Foundation Concrete in the amount of $9,355,968 + Sales Tax ($813,869).
September 6, 2016 – City Council authorized GMP #8 in the amount of $10,824,756 + Sales Tax ($941,754) with Hoffman Construction for Self-Perform Concrete Work for Buildings 20 and 30, and Miscellaneous Changes.
October 4, 2016 – City Council authorized GMP #9 in the amount of $33,265,589 + Sales Tax ($2,894,106) with Hoffman Construction for Self-Perform Concrete Work for Electrical, Instrumentation, and Controls, Process Mechanical, and Miscellaneous Changes.
November 15, 2016 – City Council authorized GMP #10 in the amount of $5,373,040 + Sales Tax ($467,454) with Hoffman Construction for Self-Perform Concrete, RBC Plant Demo, and miscellaneous earthwork.
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CITY COUNCIL WORKSHOPSCITY COUNCIL WORKSHOPS
November 13, 2013 – Project funding and alternative project delivery were discussed.
November 19, 2013 – Project delivery options were discussed.
February 26, 2014 – Established the GC/CM contractor selection and review team.
June 25, 2014 – Selection of the GC/CM was discussed.
November 19, 2014 – GMP#1 bids for UV and MBR were discussed.
CITY COUNCIL WORKSHOPS
November 13, 2013 – Project funding and alternative project delivery were discussed.
November 19, 2013 – Project delivery options were discussed.
February 26, 2014 – Established the GC/CM contractor selection and review team.
June 25, 2014 – Selection of the GC/CM was discussed.
November 19, 2014 – GMP#1 bids for UV and MBR were discussed.
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April 7, 2015 – Council review of the 30% cost estimate.
May 17, 2015 – Council review of site selection process.
May 27, 2015 – Council review of GMP #3.
September 30, 2015 – Council review of the 60% Cost Estimate and solids options.
March 23, 2016 – Council presentation of GMP #7.
August 24, 2016 – Council presentation of GMP #8.
September 27, 2016 – Council presentation of GMP #9 and overall project status
ATTACHMENTS
April 7, 2015 – Council review of the 30% cost estimate.
May 17, 2015 – Council review of site selection process.
May 27, 2015 – Council review of GMP #3.
September 30, 2015 – Council review of the 60% Cost Estimate and solids options.
March 23, 2016 – Council presentation of GMP #7.
August 24, 2016 – Council presentation of GMP #8.
September 27, 2016 – Council presentation of GMP #9 and overall project status
ATTACHMENTSATTACHMENTS1. Attachment A - A-133 - 2009 Exhibit A - Guaranteed Maximum Price Amendment (GMP #11)2. Attachment B - GMP #11 Summary of Amendment Costs3. Attachment C - Hoffman Recommendation of Award for Bid Packages 6A through 6U4. Attachments D - N - GMP #1 - GMP #10
ATTACHMENTS1. Attachment A - A-133 - 2009 Exhibit A - Guaranteed Maximum Price Amendment (GMP #11)2. Attachment B - GMP #11 Summary of Amendment Costs3. Attachment C - Hoffman Recommendation of Award for Bid Packages 6A through 6U4. Attachments D - N - GMP #1 - GMP #10
