BOARD of DIRECTORS – MEETING MINUTES The August 2018 Board of Directors (BoD) meeting of the Collegiate Peaks Chapter of Trout Unlimited (CPC) was held at Mt. Shavano Manor meeting room, on August 8, 2018. Secretary Tom Arnot opened the meeting at 6:35 pm. Board Member Attendees: Officers: Jerry Wright, Tom Arnot Board Members: Jim Impara, Gene Milus, Keith Krebs, Rick Helmick, Mike Perry, Larry Payne Eric Heltzel provide a proxy to Tom Arnot prior to the meeting. The minimum number of board members was in attendance to constitute a quorum. In addition, enough members were in attendance to constitute a 2/3 majority of the entire Board, if needed. Other attendees: Pam Simpson, Dan Omasta 1. CONSENT AGENDA a. June 6, 2018 BoD Meeting Minutes; Tom Arnot (as emailed) b. May, June and July, 2018 Treasurer’s Reports; Jerry Wright (as emailed) • Approval of May Treasurer’s report was tabled until liability of Tiger Mine funds was verified. This was corrected in the June Treasurer’s report. Need to finalize approval of May report. Jim Impara motioned that the consent agenda be approved. Rick Helmick seconded the motion and it passed with no dissent. 2. REMARKS a. NTU is changing their fiscal year – and consequently, so are we… • Sept 30, 2018 end of FY 2018, March 31, 2019 end of FY2019, March 31, 2020 end of FY 2020. • Filing date for forms will change accordingly • Dan Omasta indicated that NTU considered construction and grant writing schedules as part of the reasoning behind this decision. b. Successful PHWFF Event – thanks to Gene and all volunteers. • Lunch Crew: Monika Milus, Michael Harrington, Rae Pedersen, Warren Miller • Mentors: Gene Milus, Rick Helmick, Wendell Winger, Ken Iwamasa, Jim Impara, Barbara Plake, Jan Abbott, Tom Arnot • Likely make this an annual event. Perhaps try Crystal Lake next year. c. Scout Hut meeting recap • Great venue, cash bar seemed well received. • Cost for future reference: Ø $35/hr facility fee, $35/hr bartender (waived last time), $75 AV fee = $285 for 3 hrs. Ø Food – two large deli trays, plates napkins = $140. Ø Lodging – Free lodging for our speaker thanks to Dan Clegg’s donation of Gift Certificate. Ø Future estimate – About $425 per meeting at this facility, plus lodging if needed.
Transcript
BOARD of DIRECTORS – MEETING MINUTES
The August 2018 Board of Directors (BoD) meeting of the Collegiate Peaks Chapter of Trout Unlimited (CPC) was held at Mt. Shavano Manor meeting room, on August 8, 2018. Secretary Tom Arnot opened the meeting at 6:35 pm.
Board Member Attendees:
Officers: Jerry Wright, Tom Arnot
Board Members: Jim Impara, Gene Milus, Keith Krebs, Rick Helmick, Mike Perry, Larry Payne
Eric Heltzel provide a proxy to Tom Arnot prior to the meeting.
The minimum number of board members was in attendance to constitute a quorum. In addition, enough members were in attendance to constitute a 2/3 majority of the entire Board, if needed.
Other attendees: Pam Simpson, Dan Omasta
1. CONSENT AGENDA
a. June 6, 2018 BoD Meeting Minutes; Tom Arnot (as emailed)
b. May, June and July, 2018 Treasurer’s Reports; Jerry Wright (as emailed)
• Approval of May Treasurer’s report was tabled until liability of Tiger Mine funds was verified. This was corrected in the June Treasurer’s report. Need to finalize approval of May report.
Jim Impara motioned that the consent agenda be approved. Rick Helmick seconded the motion and it passed with no dissent.
2. REMARKS
a. NTU is changing their fiscal year – and consequently, so are we…
• Sept 30, 2018 end of FY 2018, March 31, 2019 end of FY2019, March 31, 2020 end of FY 2020.
• Filing date for forms will change accordingly
• Dan Omasta indicated that NTU considered construction and grant writing schedules as part of the reasoning behind this decision.
b. Successful PHWFF Event – thanks to Gene and all volunteers.
• Lunch Crew: Monika Milus, Michael Harrington, Rae Pedersen, Warren Miller
• Mentors: Gene Milus, Rick Helmick, Wendell Winger, Ken Iwamasa, Jim Impara, Barbara Plake, Jan Abbott, Tom Arnot
• Likely make this an annual event. Perhaps try Crystal Lake next year.
c. Scout Hut meeting recap
• Great venue, cash bar seemed well received.
• Cost for future reference:
Ø $35/hr facility fee, $35/hr bartender (waived last time), $75 AV fee = $285 for 3 hrs. Ø Food – two large deli trays, plates napkins = $140. Ø Lodging – Free lodging for our speaker thanks to Dan Clegg’s donation of Gift Certificate. Ø Future estimate – About $425 per meeting at this facility, plus lodging if needed.
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d. Tom Arnot represented CPC at a joint informal roundtable event with BLM, USFS, FOBC, FOFM and Veteran’s Expeditions held at Hecla Junction on June 25th. A group from the Philippine Eagle Foundation is trying to protect an area in the northern Philippines – they were visiting to learn about how BCNM is managed.
e. Arkansas Basin Roundtable needs an At-Large Environmental Representative – (see attachment).
• Must be nominated by an organization, not by individuals. Nominations due September 15. See attachment for qualifications and details.
• Roundtable meets 2nd Wednesday of the month (Aug 8, Sept 12) at Pueblo Community College.
• Contact Dan Omasta if interested.
• Name suggestions: Reed Dils, Bill Dvorak, Greg Felt
• Buffy Lenth at CCC may have some suggestions. Dan Omasta will contact CCC & GARNA.
f. Please update your email lists so you don’t include Blake Fanning on CPC emails any longer.
g. Need newspaper articles – send to Keith Krebs.
• Fred Rasmussen has sent one to Keith and it is ready to go.
h. Newsletter content to Tom Palka by 23rd of the month.
• Tom Palka is on the road until about August 15. He will have internet access at least every few days. Any newsletter content, blasts, etc need to get to him early so he has time to post them.
• Need any content relating to our activities. Fishing trips, fish pictures, project articles, etc.
3. UPCOMING MEETINGS AND EVENTS
a. August 10 (Friday) – CCC Trail Project at Mt. Ouray, 9 am to noon. See attachment for details.
b. August 16 (Thursday) – CCC Frantz Lake Cleanup, 9 am to noon. See attachment for details.
c. August 18 (Saturday) – FlyGals Companion Fishing event
d. September 1 (Saturday) – BV Fishing Derby. Bob will need lots of volunteers – email blast will go out soon
e. September 10-13 (Mon – Thu) – FlyGals Camping Trip, Lost Lake
f. September 13 – Big Friendraiser meeting at SteamPlant. 6 pm (discussion below)
g. October 10 – Board of Directors meeting, 6:00 pm, Sangre de Cristo Electric, BV
h. October 19 - 21, (Fri – Sun) - CTU Fall Board Meeting in Salida (discussion below)
4. NEW BUSINESS:
a. CTU Fall Board Meeting – Oct 19 – 20, Salida - Dan Omasta/CTU still planning details
• Friday, Oct 19 Welcoming Event. Dan Omasta suggested that CPC-TU host a welcome event at the ELC site to highlight that project. Possible beer donations, food truck, etc. Expect 40-50 people including CPC attendees.
Ø Probably not ideal to do an ELC site visit – location is outdoors, no infrastructure in place, weather concerns, CCC property so need to coordinate with them.
Ø Better to make a presentation to the group or have a display available.
Ø Might show PBS film on Ark River, Salida Mt. Sports possible venue, invite GARNA, CCC, local VIPs.
Ø Need to have strong attendance from BoD at this event
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• Saturday, October 20th, CTU Board Meeting at Scout Hut. Business issues in the morning then special topic presentations in the afternoon (membership retention, the next phase of the Colorado Water Plan, impacts of Fire/Drought on our watersheds).
Ø Looking for a venue for Saturday Happy Hour/dinner after the meeting.
Ø Suggestions: Granzella Hall, River’s Edge/Season’s Café (not open for dinner, but might do a private event).
Ø Dan Omasta will followup with suggested venues.
b. Caddis Festival Special Board Meeting/Banquet Committee Meeting
• Pam Simpson is stepping down as Caddis Festival Chair. A BIG THANK YOU to Pam for her extraordinary efforts the past 2 years, especially with the implementation of GiveSmart in 2018.
• GiveSmart Implementation Committee met on July 10 to go over the event and develop a recommendation for next year – Committee in favor of using GiveSmart again with some changes.
• Need to schedule a Special Board meeting/Banquet Committee meeting to discuss GiveSmart Committee recommendations and possible format changes for Caddis Festival.
Ø Need a new chairperson. Looked at Saturdays in September, early October. Pam will coordinate and get a date selected.
c. September 13 (Thursday) Member Meeting – Program: Bob Randall, Executive Director, DNR
• Program Topic – Climate Change & Colorado Water Plan: How is the State of Colorado planning for anticipated impacts.
• Scheduled for the SteamPlant on Thursday, September 13
• Follow Up on co-hosting with GARNA & CCC – $750 total facility cost, GARNA & CCC each have agreed to provide $250 to offset facility rental.
• Meeting Details/Volunteers:
Ø Advertising – Will be posted on CCC and GARNA websites & newsletters. Keith and Jerry will coordinate Chamber of Commerces, radio station spots, FaceBook boost,
Ø Jerry will send details to Tom Palka for Sept Newsletter.
Ø Meeting Time: 6 pm social, 7 pm program. CTU Conservation camp attendees will make presentation. GARNA and CCC will also have opportunity to make an intro.
Ø Donation request at the door
Ø Membership table: Gene/Eric - need, hats, maps, brochures, applications. Dan Omasta will bring waterproof dog collars available for sale. Will also have membership table for CCC and GARNA to display materials.
Ø Popcorn and cookies for snacks.
d. Kaess Ranch Conservation Easement
• Keith & Blake received an email from David Nickum, CTU Executive Director, with information regarding a proposed conservation easement on this local ranch on CR 160. Water source for Shavano and Ouray hatcheries. (see attachment).
• Unsure what CTU is asking for. Dan/Keith will follow up with David Nickum and clarify.
• Jim Impara motioned that CPC provide a letter of support, if that is what they are asking for. Jerry seconded the motion and it passed with no dissent (2/3 majority voting in favor).
e. Salida Walking Tours Fundraiser – Rick Helmick
• First Sunday of the month they select a non-profit to support and donate 90% of their ticket sales to that organization.
• Rick Helmick met with organizer and signed us up as beneficiary for the Oct 7 tours.
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• Open to members of the organization and guests. $15 pp, 8-10 per tour, up to 6 tours a day.
• Rick will draft info for Sept and Oct newsletters and draft a blast for late September/early October.
f. Email blasts and Policy on Support of Issues
• CPC has a policy on Endorsement or Support of Issues (attached). It requires a 2/3 majority vote of all BoD members prior to supporting an issue. Criteria to consider include:
1. Such support must be permitted under Federal and Colorado law. 2. The issue directly impacts and is consistent with the mission and vision of CPC. 3. The issue/proposal is non-partisan, not affiliated with a specific political party. 4. The issue is one of local impact to CPC.
• Review recent email blasts – do these meet this policy? Are they appropriate???
Ø Group agreed – Tom Arnot to remind Tom Palka & Reed and Karen Dils about policy.
Ø Cannot have BoD approve each potential blast, so those that submit articles and blasts and the “gatekeeper” need to be aware of the policy.
g. Soulcraft FlyTying
• Next Eddy Fly Shop recently held a fly-tying event at Soulcraft and had an article & photos in the Mountain Mail. Article indicated that they would be doing this monthly.
• Do we want to see about partnering with them on this? Keith talked with Eric at Soulcraft and they are open to this. (Was someone going to talk to the flyshop owner?)
h. Maverick Ranch refund from CCC
• Previously contributed $5,000 for Maverick Ranch – deal fell through. We have pledged $2,500 to CCC for Arkansas River Preserve and could apply part of the $5,000 to that project.
• Jim Impara motioned that we request a refund of $2,500 and apply the other $2,500 to our 2018 pledge for the Arkansas River Preserve. Larry Payne seconded the motion and it passed with no dissent.
i. More monotubes requested at Franz Lake by Matthew Coen from CPW (email from Karen Dils)
• Gene Milus is cleaning tubes at Sands Lake and Franz Lake and Jerry Wright is cleaning tubes at Chalk, Cottonwood and Wright Lakes. They often have lots of trash in them.
• Discussion: Al Simpson is building some monotubes for Kail Glenn of CPW in BV. Maybe Matthew could contact Kail and have some more made. Tom Arnot to let Karen know to forward this info to Matthew.
j. Update CPC banner & sign
• We currently have a large banner and sandwich board sign that we display at various events – Caddis Banquet, fishing derbies, veteran’s event, etc. Both still have the old chapter name – Collegiate Peaks Anglers. Consider getting new ones.
• Need someone to get an estimate for replacing these and bring cost information to the BoD.
• Sign companies: PSCH signs in Johnson Village, Box of Bubbles in Salida.
• Rick Helmick volunteered to research this and get costs.
k. Contribution to Coldwater Resource Fund
• Item tabled from June BoD Meeting. Currently have $11,000 in CW Fund. Anticipating a contribution from Georgianna Rutherford’s estate sometime this year. Jim Impara motioned that we do not make a contribution to the Coldwater Resource Fund this year. Rick Helmick seconded the motion and it passed with no dissent.
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l. Candidates for 2019 Officers and Board of Directors
• Per Bylaws, we are supposed to establish a nominating committee 2 months prior to elections.
Ø President and Vice President candidates? (none suggested)
Ø Tom Arnot agreed to serve as secretary again in 2019. Jerry Wright noted that he will be gone about half the time but is willing to serve another term as Treasurer if the arrangement is agreeable to the board. He can perform the duties remotely. Tom Arnot will check the PO Box periodically when Jerry is gone and forward any important bills, etc. Keith can sign checks if needed.
Jim Impara motioned that Tom Arnot and Jerry Wright be nominated to serve as Secretary and Treasurer, respectively, for 2019. Larry Payne seconded the motion and it passed without dissent. 8 votes in favor for each officer meets the required 2/3 majority.
Ø Directors with terms expiring this year – Eric Heltzel & Larry Payne. Larry will consider serving again. Tom Arnot will contact Eric Heltzel and see if he is willing to serve another term.
Ø Suggestions for new Directors: Tom Kottmeier, Pam Simpson (Pam will consider)
m. Finance Oversight Member position
• NTU requirements state that the Finance Oversight Member review all the chapter accounts and transactions on at least a monthly basis. Due to his heavy summer business schedule, Bill Dvorak has been having trouble meeting this requirement.
• Keith Krebs motioned that Jim Impara be appointed to replace Bill Dvorak. Rick Helmick seconded the motion and it passed with no dissent.
n. Documentation of Board vote on letter of support for Arkansas River Preserve grant application
• Our Chapter was asked by Central Colorado Conservancy to provide a letter of support for the CPW Grant Program for the Arkansas River Preserve, a group of parcels along the upper Arkansas River near Granite, CO. Our chapter has previously supported this project.
• Our Chapter Policy on Endorsements or Support of Issues (copy attached) states that a 2/3 majority of all board members must agree on supporting the issue. It does not appear to require a Special Board meeting to do this, nor are we proposing to spend any money, so it was not felt that we needed to go through the process of notifying the entire membership of a Special Board Meeting prior to voting on this.
• An email vote was requested by Keith Krebs on June 12, 2018. 10 of 12 Board Members responded. All 10 Board members responding supported sending this letter. Keith Krebs followed up and sent a letter of support to CPW.
5. OLD BUSINESS:
i. Update on CCC purchase of Arkansas River Preserve Keith Krebs – Any new info?
• Still moving along – no other news
6. REPORTS OF COMMITTEES
a. Membership Report by Tom Arnot/Rae Pedersen – Last 60 days ending 8/1/18
Changes in last 60 days: • 3 new members • 2 members transferred in • 0 members transferred out • 28 individual/family member renewals • 0 Business member renewals • 7 memberships expired (expired members stay on roster for 6 months) • 11 memberships lapsed (after 6 months of staying on the roster in expired status, members are
“lapsed”, i.e. taken off active roster) • 1 Business membership lapsed in the last 60 days (Sweetwater River Ranch)
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Total Memberships as of 7/31/18: • 4 Business memberships (all current) • 279 total individual/family memberships (includes 25 expired memberships)
• If you know a member that is not receiving CPC email blasts, contact Tom Arnot. Roster and Email
list reconciliation is continuous.
b. Volunteer hours report - Karen Dils (as emailed).
• Total volunteer hours – 2,323 hours (as reported through July – some not reported yet) • Total reported for FY 2017 – 3,111 hours • Conservation Hours (protect, reconnect, restore) - 41 • Sustain Hours - 2,189
• General Mgmt – 180 • Colorado Parks & Wildlife hours – 112
c. Communications Report by Tom Palka (as emailed)
7. COMMENTS FROM BOARD MEMBERS AND VISITORS
a. none received
8. ADJOURNMENT
a. Jim Impara motioned that the meeting be adjourned at 9:00 pm. Tom Arnot seconded the motion and it passed with no dissent.
July 16, 2018 VACANCY ANNOUNCEMENT: AT-LARGE ENVIRONMENTAL REPRESENTATIVE The Arkansas Basin Roundtable has a vacancy for a voting member: At-Large Environmental Representative.
Pursuant to Colorado Statute, C.R.S. § 37-75-104(4)(a)(V), one of the ten at-large members of the Arkansas Basin Roundtable is to represent “environmental interests” and to be selected by the roundtable members from those qualified persons (residing in the Arkansas River Basin and ideally having a mature understanding of water issues in the basin) to be nominated by a “regionally, statewide, or nationally recognized environmental conservation organization that has operated in Colorado for at least five years.”
The Arkansas Basin Roundtable is seeking nominations for this position. As described above, candidates must be nominated by an organization rather than by self-nomination. Please send a letter with name, contact information, and a brief description of your nominee that includes their qualifications and why you think they would be a good fit for this position. A longer letter is acceptable, but please include a one-paragraph description that can be used prior to the voting process.
Nominations will be accepted through September 15th, and the new representative will be selected at the October roundtable meeting, our annual meeting.
In the meantime, please encourage potential candidates to attend the monthly meeting of the Arkansas Basin Roundtable. Meetings are held at 12:30 pm on the second Wednesday of each month, at Pueblo Community College, Student Center, 900 Orman Avenue, Pueblo, CO 81004. The Executive Committee meets prior to the Roundtable meeting, beginning at 10:30 am, in the same location, and is open to the public. Email the roundtable secretary at [email protected] to be added to the email notification list, or for more information about the roundtable. More information is available at www.arkansasbasin.com.
The position of Environmental Representative is a vital one. Candidates must be able to take a broad view of water issues in the entire basin, as they will represent all environmental interests and issues in the Arkansas Basin.
Submit nominations in writing to: Sandy White (Chairperson, Arkansas Basin Roundtable) c/o Balanced Mgmt Services Co. P.O. Box 1834, Colorado Springs, CO 80901 Or by email to: Sandy White: [email protected] AND Elise Bergsten: [email protected]
Are you getting these? Are we partnering with the Conservancy on these? It's interesting that they could getprojects from CPW and they seem to hardly ever give us any? Maybe that's because we don't have enoughpeople to volunteer. It seems these would be naturals for TU to be involved in.
Sent from my iPhone
Begin forwarded message:
From:From: Buffy Lenth <[email protected]>Date:Date: August 3, 2018 at 12:00:04 PM MDTTo:To: "[email protected]" <[email protected]>Subject:Subject: Save the dates for upcoming conservation stewards work daysSave the dates for upcoming conservation stewards work days
Greetings Conservation Stewards,
I hope this note finds you well!We have two exciting projects coming up with Colorado Parks and Wildlife:
August 10th, 9am-noon- Trail project at Mt. Ouray This project will focus on clearing willows on the new river trail, enhancing fishing access and settingup a new picnic area between the lower pond and the river. We will meet at 9am and work untillunch. Please wear long sleeves and bring work gloves, sun protection, and a water bottle.
August 16th, 9am-noon - Frantz LakeThis project involves clearing old dead limbs and decadent rabbit brush as well as clearing gum weednear the shore. We will also collect used fishing line and clear limbs that overhang the lake that arefull of fishing line and lures. We will meet at 9am and work until lunch. Please bring work shoes,gloves, sun protection and a water bottle and also sandals/bathing suit if you would like to help withthe work that involves wading into the lake. We will use the cleared limbs to create a "habitat bundle"that we will take out in the lake and sink to the bottom.
Please let me know if you can make it!Buffy
-- Buffy LenthWatershed Restoration SpecialistCentral Colorado Conservancy128 E. 1st Street, Salida, CO 81201719-539-7700
CPC MISSION: To preserve, protect and restore North America’s cold water fisheries and their watersheds. CPC VISION: Ensure that current and future generations of the upper Arkansas River Valley enjoy, appreciate and cherish our waters and to carry on the mission of protecting the quality watershed for present and future generations. The Board of Directors (BoD) of the Collegiate Peaks Chapter of Trout Unlimited may choose to take a public stance on ballot issues, requests from advocacy groups, or other community efforts that may affect the mission and vision of CPC. Such support by CPC, whether formal or informal, requires approval by 2/3 of the entire BoD, including officers, not just those present at the meeting. An individual Board member or employee of CPC is not authorized to be a public spokesperson for the Chapter unless authorized by the BoD. In considering such action the BoD will use the following as guidelines: 1. Such support must be permitted under Federal and Colorado law. 2. The issue directly impacts and is consistent with the mission and vision of CPC. 3. The issue/proposal is non-partisan, not affiliated with a specific political party. 4. The issue is one of local impact to CPC. The process by which the BoD makes an informed decision whether to take a stance of pro, con, neutral or no position may involve:
• Listening to positions from a variety of groups and/or individuals by having representatives of the pros & cons attend a CPC BoD meeting, by Board members attending forums addressing both issues, and/or by reading position papers on both sides of the issue.
• Deciding whether it is worth the risk of taking a position realizing the possibility of a "backlash" against CPC by some in the community if a “public” BoD position were taken.
The type and level of involvement of the BoD may include, one or more of the following as approved by the BoD:
• Personal and word of mouth about CPC’s stance to friends. • Media announcement about CPC’s position. • Speaking to other groups as representatives of CPC’s position. • Letting the CPC name and logo be used in the campaign. • Allowing BoD members who take a position on an issue to use their affiliation with the BoD
in public. • It is a BoD member's responsibility to share with the board the reason for dissent prior
to making statements in public. Approved by the Board of Directors, November 8, 2014
Keith Krebs President
CPC-TU communicatons report, August 2018
Thanks for everyone for submitng material for the newsleter! It was nice to have all those photos and writeups over the summer. Already got some material for the next one, hopefully readers are enjoying them.
WWWThe WWW site keeps chugging along. I add photos from the various events, along with the writeups, basically duplicatng what is in the newsleters. The newsleter is a single-tme deal, and I think it's good to preserve the photos and our actvites for other viewers at other tmes.
TODO: I stll need to update this summer's events and writeups -- will do so later this month.
TODO: Pam sent me updates for the banquet page. The thank-you and donors list has been updated, but I have a few other changes I need to discuss with Pam frst.
Forums are a bust. No one really posted any questons or items for sale, other than three spammers that got through the fortfcatons to hawk cell phone plans. I suppose no cost to keep them for now, and next tme we revamp the site we can get rid of them. Too bad...
Page view statstcs on next page:
This year's WWW statstcs: a total of 18,782 pages shown, from 5,284 hits from unique IPs.
CONSTANT CONTACTEric and Rae sent me a few very nice and clear updates, and I expect our CC list is prety close to the roster.
Recent campaigns:
The #clicks would ideally tell us how many people were interested in that blast, but the link isn't always "click here for more info". Sometmes it's the "like us on facebook", and responses to the "help wanted" blasts are usually an email and a phone#. But for some blasts, where we send out an abbreviated news piece, they are generally the "click here to keep reading," and we have quite a few of those.
People have been unsubscribing to our blasts, a few trickling in the day afer I send something.This summer's:
08/01 Barbara Suton07/28 Larry /Kathy Evers 07/26 Bill Sustrich 07/23 Ken Donoher 07/11 Thomas Syzek 05/10 Leah Cerise
FACEBOOKI'm not much of a facebook user, and am not doing much of a job engaging the community. Once I get the summer's events posted on our WWW site, then I'll post links to them slowly on FB, and hopefully generate a bit of trafc.
When we look for volunteers, I'd like to start postng on facebook as well. Have to fgure out away to do it that doesn't involve me drafing two separate requests... Does the board agree?
We have 480 followers, that number is climbing steadily:
