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Each book in the GO! Seriesis designed to be kept beside your computer

as a handy reference, even after you have completed all the activities.

Any time you need to recall a sequence of steps or a shortcut needed to

achieve a result, look up the general category in the alphabetized listing

that follows and then find your task. To review how to perform a task,

turn to the page number listed in the second column to locate the step-

by-step exercise or other detailed description. Additional entries without

page numbers describe tasks that are closely related to those presented

in the chapters.

Word 2003 Task Guide

115

Word Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys

Align, center 248 on Formatting toolbar Format | Paragraph | Indents Right-cl ick, Paragraph | C +Eand Spacing tab, Alignment Indents and Spacing tab,

Alignment

Align, justify 248 on Formatting toolbar Format | Paragraph | Indents Right-cl ick, Paragraph | C +Jand Spacing tab, Alignment Indents and Spacing tab,

Alignment

Align, left 248 on Formatting toolbar Format | Paragraph | Indents Right-cl ick, Paragraph | C +land Spacing tab, Alignment Indents and Spacing tab,

Alignment

Align, right 248 on Formatting toolbar Format | Paragraph | Indents Right-cl ick, Paragraph | C +Rand Spacing tab, Alignment Indents and Spacing tab,

Alignment

Arrow, insert 347 on Drawing toolbar Format | Auto-Shape| Colors Right-click arrow, Format |and format and Lines tab AutoShape

AutoComplete, 196 Begin typing theuse first few letters of

a month (or otherAutoCompletetext); when aScreenTip displays,press J

AutoCorrect, 283 Tools | AutoCorrect Options |record entries AutoCorrect tab

AutoCorrect, 286 Type shortcut textuse shortcuts and press J,

s, or F,or add punctua-tion mark

AutoFormat, 384 on Tables and Borders Table | Table AutoFormat Select table, r ight-click, Tabletable toolbar AutoFormat

AutoShape, 349 on Drawing Insert | Picture | AutoShapesinsert toolbar


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AutoText, insert 288 Insert | AutoText Begin typing thefirst few letters ofAutoText text;when a ScreenTipdisplays, pressJ

AutoText, insert in 281 on Header Insert | AutoTextheader or footer and Footer toolbar

AutoText, 288 Tools | AutoCorrect Options | Select, A + 3record entries AutoText tab

Border, add to 433 on Formatting toolbar Format | Borders and Shading |paragraph Borders tab, Box

Border, insert 426 Format | Borders and Shading |custom Borders tab, Custom

Browse, select 463 on vertical scroll bar,browse object select object on palette,

use for next object

Browse, by 463 on vertical scroll bar, Edit | Go To, Comment C +Gcomment

Browse, by edits 463 on vertical scroll bar,

Browse, by 463 on vertical scroll bar, Edit | Go To, Endnote C +Gendnote

Browse, by field 463 on vertical scroll bar, Edit | Go To, Field C +G

Browse, by 463 on vertical scroll bar, Edit | Go To, Footnote C +Gfootnote

Browse, by graphic 463 on vertical scroll bar, Edit | Go To, Graphic C +G

Browse, by heading 463 on vertical scroll bar, Edit | Go To, Heading C +G

Browse, by page 463 on vertical scroll bar, Edit | Go To, Page C +G

Browse, by section 463 on vertical scroll bar, Edit | Go To, Section C +G

Browse, by table 463 on vertical scroll bar, Edit | Go To, Table C +G

Browse, find 463 on vertical scroll bar, Edit | Find C +F

Browse, go to 463 on vertical scroll bar, Edit | Go To C +G

Word | Task Guide156


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Bulleted list, create 271 on Formatting toolbar Format | Bullets and Select text, right-click,BulletsNumbering and Numbering

Bulleted list, 276 Select list, Format | Bullets and Select list, right-click,Bulletscustomize Numbering | Bulleted tab; select and Numbering | Bulleted tab;

style and then click Customize select style and then click

Customize

Clip art, insert 334 on Drawing toolbar Insert | Picture | Clip Art

in task pane and thenclick Clip Art

Clip art, resize 341 Drag sizing handle Format | Picture | Size tab Right-click image, FormatPicture | Size tab

on Picture toolbar

Clip art, wrap text 338 on Picture toolbar Format | Picture | Layout tab Right click image, Formataround Picture | Layout tab

on Drawing toolbar,Text Wrapping

Clipboard, clear 451 in Clipboardtask pane

Clipboard, clear 458 Click arrow next to item in Right-click item in Clipboard,individual items Clipboard, click Delete Delete

Clipboard, collect 451, 458 Display Clipboard task pane, Collect objects on Clipboard Display Clipboard; right-click C +C (copy)and paste using Edit | Copy; Edit | Cut; objects in document, Copy or or

or multiple objects; then paste in new location Cut;right-click objects in C +X (cut)in new location(s), click objects Clipboard and Pasteon Clipboard to paste

or

Clipboard, collect 454 Display Clipboard, Collect objects on Clipboard Display Clipboard; right-click C +C (copy)from other document selections to using Edit | Copy; Edit | Cut objects in documents, ordocuments Clipboard Copy or Cut C +X (cut)

Clipboard, display 451 in any task pane and Edit | Office Clipboard C + 1, andtask pane then click Clipboard click Clipboard

C +C twice

Close, document 454 on menu bar

Close, file 210 on menu bar File | Close C + 4 orC +W

Close, header 188 on Header and Footeror footer toolbar

Double-click in text area ofdocument


115Task Guide | Word


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Close, print 196 orpreview

Collect and paste, 451, 458 Display Clipboard task pane, Collect objects on Clipboard Display Clipboard; right-click C +C (copy)multiple selections using Edit | Copy; Edit | Cut; objects in document, Copy or or

or multiple objects; then paste in new location Cut;right-click objects in C +X (cut)

in new location(s), click objects Clipboard, Pasteon Clipboard to paste or

Columns, balancing 431 Insert | Break, Continuousbreaks

Columns, change 428 on Standard toolbar Format | Columnsnumber

Columns, insert 431 Insert | Break, Column breakbreak

Copy 264 on Standard toolbar Edit | Copy Right-click selected text, Copy C +C

Create, new 195 Start Word (opens blank File | New C +Ndocument

document) on Standardtoolbar

Click Create a newdocumentin Getting Startedtask pane

Click Blank documentinNew Document task pane

Create, new folder 190 in Open or Save Asdialog box

Create, new table365 on Standard toolbar Table | Insert | Table

Cut261, 266 on Standard toolbar Edit | Cut Right-click selected text or C +X

object, Cut

Date and time, 282 on Header and Insert | Date and Time A + V +Dinsert in header Footer toolbar andor footer A + V +T

Delete, text 201, 259 Edit | Clear | Contents Y or X

Display, ScreenTip 175 Point to a screen element

Display, toolbar 166 View | Toolbars Right-click any toolbar, clicktoolbar name

Display/hide, 171 View | Task Pane C + 1task pane



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Document, create 195 Start Word (opens blank File | New C +Nnew (opens blank document)

on Standard toolbar

Click Create a new document

in Getting Started task pane

Click Blank document inNew Document task pane

Document, save 196 File | Save C +S

Drag-and-drop, 266 Tools | Options | Edit tabturn off/on

Drawing canvas, 344 Tools | Options | General tabhide

Em dash, insert 290 Insert | Symbols | Special A + C +Characters tab

Endnote insert 292 Insert | Reference | Endnote A + C +F

Exit Word 193 File | Exit A + 4

File, close 210 on menu bar File | Close

Find and replace 257 on Select Browse Object Edit | Replace C +Htext palette and then click

Replace tab

Folder, create new 190 in Open or Save Asdialog box

Font, apply style 209 Format | Font, Font style Right-click and then click Font C +B orC +I orC +U

Font, change 206 Format | Font Right-click and then click Fonton Formatting toolbar

Font, change size 206 on Formatting Format | Font, Size Right-click and then click Font

toolbar

Font, color 436 on Formatting Format | Font, Font color Right-click and then click Fonttoolbar

Font, effects 437 Format | Font, Effects, select Right-click and then click Fonteffect

Footnote, insert 292 Insert | Reference | Footnote A + C +F

Format Painter 256 on Standard toolbar C + V +CandC + V +V




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Formatting marks, 179 on Standard toolbar Tools | Options | View tab,display/hide Formatting marks

Graphic image, 343 Drag image; and Edit | Cut Right-click image, C ut, C +X andmove on Standard toolbar Edit | Paste and then right-click at new C +V

location and choose Paste Select imagel r t b

Header or footer, 188 Double-click in a header or View | Header and Footer;add to document footer area on a page (only if position insertion point in

header or footer is not empty) header or footer area andthen enter text

Header or footer, 188 on Header and Footerclose and return toolbarto document

Double-click in text area ofdocument

Header or footer, 282 on Header and Insert | Date and Time A + V +Dinsert date and Footer toolbar andtime A + V +T

Header or footer, 279 on Header and Footer Insert | Page Numbers A + V +Pinsert page toolbarnumbers

Header or footer, 188 on Header and Footerswitch between toolbar

Help, display 213 on Standard toolbar Help | Microsoft Office Word 1in Word Help

Click the Type a questionfor help box; typetext and press J

Help, hide Office 170 Help | Hide the Office Assistant Right-click Office AssistantAssistant and then click Hide

Help, show Office 213 Help | Show the OfficeAssistant Assistant

Hyperlink, graphic 444 on Standard toolbar Insert | Hyperlink Right-click and then C +Kclick Hyperlink

Hyperlink, modify 445 on Standard toolbar Insert | Hyperlink Right-click and then click C +KEdit Hyperlink

Hyperlink, text 441 on Standard toolbar Insert | Hyperlink Right-click and then click C +KHyperlink

Indent, decrease 359 on Formatting toolbar Format | Paragraph | Indents Right-click,Paragraph | Indents C + V +Mleft indent and Spacing tab, Left and Spacing tab | Left



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Menu, display 171 Tools | Customize | Options Right-click any toolbar andfull always tab,Always show full menus then click Customize; on

Options tab, select Alwaysshow full menus

Menu,use keyboard 171 Press and holdshortcut shown

down the firston menu key, such as C,and then pressthe second key (ifany), such as 1

Move, graphic 343 Drag image; and Edit | Cut Right-click image, Cut, and C +X andimage on Standard toolbar and then right-click at new location C +V

Edit | Paste and choose Paste

Move, text 261, 266 and on Standard Edit | Cut Right-click selected text, Cut, C +X andtoolbar Edit | Paste and then right-click at new C +V

location and choose PasteDrag selected text to new

location

Navigate, down, 175 at the bottom of vertical ba line at a time scroll bar

Navigate, up/down, 175 Click in gray area above/ zscreen at a time below scroll box on vertical x

scroll bar

Navigate, to 178 Click at beginning hbeginning of of linecurrent line

Navigate, to 178 Drag vertical scrol l bar to C + hbeginning of top, click before first linedocument

Navigate, to 178 Click at beginning of C + rbeginning of next wordnext word

Navigate, to 178 Click at beginning of C + lbeginning of previous wordprevious word

Navigate, to end 178 Click at end of line eof current line

Navigate, to end 178 Drag vertical scrol l bar to C + eof document lower end, click after last line

Navigate, up a 175 at the top of the vertical tline at a time scroll bar

Normal view, 180 in lower left corner of View | Normal A + C +Ndisplay Word window

Numbered list, 272 on Formatting toolbar Format | Bullets and Select text, right-click, Bulletscreate Numbering and Numbering



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Open, existing 170 on Standard toolbar File | Open C +Odocument

More or document name in File | document name atGetting Started task pane bottom of File menu

Outline view, 180 in lower left corner of View | Outline A + C +Odisplay Word window

Page break, insert 292 Insert | Break, Page break C + Jmanual

Page numbers, 279 on Header and Footer File | Page Setup | Layout tabdifferent on toolbarfirst page

Page numbers, 279 on Headerformat in header and Footeror footer toolbar

Page numbers, in 279 on Header Insert | Page A + V +Pheader or footer and Footer Numbers

toolbar

Page setup 196 Double-click left or right File | Page Setupof ruler

Paragraph, border 433 on Formatting toolbar Format | Borders a nd Shading |Borders tab,Box

Paragraph, decrease 274 on Formatting toolbar Format | Paragraph | Indents Right-click, Paragraph | Indents C + V +Mleft indent and Spacing tab, Left and Spacing tab, Left

Paragraph, increase 274 on Formatting toolbar Format | Paragraph | Indents Right-click, Paragraph | Indents C + V +Mleft indent and Spacing tab, Left and Spacing tab, Left

Paragraph, hanging 298 on ruler Format | Paragraph | Indents Right-click, Paragraph | Indents C +Tindent and Spacing tab, Special and Spacing tab, Special

Paragraph, indent 255 on ruler Format | Paragraph | Indents Right-click, Paragraph | Indentsfirst line and Spacing tab, Special and Spacing tab, Special

Paragraph, Indent 255 on ruler Format | Paragraph | Indents Right-click, Paragraph | Indents

left margin and Spacing tab, l eft and Spacing tab,left

Paragraph, line 250 on Formatting toolbar Format | Paragraph | Indents Right-click,Paragraph | Indents C +1 (single)spacing and Spacing tab, Line spacing and Spacing tab, Line spacing C +2 (double)

C +5 (spaceand one half)

Paragraph,shading 435 Format | Borders andShading | Shading tab

Paragraph, spacing 252, 274 Format | Paragraph | Indents Right-click, Paragraph | Indentsand Spacing tab, Before/After and Spacing tab, Before/After




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Paste 261 on Standard toolbar Edit | Paste Right-click, then C +VClick item in Office Clipboard choose Paste

Paste options 261 after Paste

Picture, insert 336 on Drawing toolbar Insert | Picture | From File C + 1 andthen choose then choose

Clip Art

Picture, resize 341 Drag sizing handle Format | Picture | Size tab Right-click image,Format Picture | Size tab

on Picture toolbar

Picture, wrap text 338 on Picture toolbar Format | Picture | Layout tab Right-click image,around Format Picture | Layout tab

on Drawing toolbar,Text Wrapping

Preview, as 447 File | Web PageWeb page Preview

Print Layout view, 180 in lower left corner of View | Print Layout A + C +Pdisplay Word window

Print, document 193, 210 on Standard toolbar File | Print C +P

Print, from preview 349 on Print Preview toolbar

Print, preview 196 on Standard toolbar File | Print Preview C + 2

Reading Layout 180 on Readingview, close Layout toolbar

Reading Layout 180 in lower left corner of View | Reading Layoutview, display Word window

on Standard toolbar

Redo an action 268 on Standard toolbar Edit | Redo C +Y(after Undo)

Research 455 on Standard toolbar, t ype Tools | Research A + clicka search topic and select a word(s)source

Ruler, display/hide 246 View | Ruler

Save, document 196 File | Save C +S

Save, document 190 File | Save As @(new name,

location, or type)



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Save, document 448 File | Save as Web Pageas Web page

ScreenTip, display 175 Point to a screen element

Sort, paragraphs 298 or on Tables and Table | SortBorders toolbar

Spelling and 185 on Standard toolbar Tools | Spelling and Grammar, 7Grammar, check then choose an action forentire document each suggestion

Spelling and 183 Right-click word or phrase withGrammar, check red or green wavy underlineindividual errors and then choose a suggested

correction or other action

Spelling and 183 Tools | Options | Spelling &Grammar, turn Grammar tab, then choose

on/off features Check spelling as you typeand/or Check grammar asyou type

Start Word 166 on Windows Start | All Programs |task-bar and then locate Microsoft Office |and click Microsoft Office Microsoft Office Word 2003Word 2003

Symbols, insert 290 Insert | Symbols | SpecialCharacters tab

Tab stops, clear 357 Drag tab stop off ruler Format | Tabs, Clear or Clear All

Tab stops, dot 359 Format | Tabs, Leaderleaders

Tab stops, format 357 Format | Tabs, Set

Tab stops, move 362 Drag markers on ruler Format | Tabs, Set

Tab stops, set 354 on ruler; click to cycle tab Format | Tabs, Settypes, then click ruler

Tab stops, use 359 F while typing

Table, align 380 Select table, or Table | Table Properties | Right-click, Table Properties,or on Formatting toolbar

Table tab Table tab

Table, align cells 385 on Tables Table | Table Properties | Right-cl ick in cel l, Celland Borders toolbar Cell tab Alignment

Table,AutoFormat 384 on Tables and Borders Table | Table AutoFormat Select table, r ight-click,toolbar Table AutoFormat

Table, change 377 on Tables and Borders Format | Borders and Shading | Right-click, Borders andborder toolbar Borders tab Shading | Borders tab




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Table, column 370 Drag column boundary Table | Table Properties | Right-click in column,Tablewidth Column tab, Preferred width Properties | Column tab,

Preferred width

Table, convert 381 Table | Convert | Text to Tablefrom text

Table, create new 365 on Standard toolbar Table | Insert | Table

Table, format 373 Formatting toolbarcell text

Table, insert 371 arrow on Tables and Table | Insert | Columns to the Right-click in selected column,column Borders toolbar, Insert Columns Left or Columns to the Right Insert Columns

to the Left or Insert Columnsto the Right

Table, insert row 368 arrow on Tables and Table | Insert | Rows Above or Right-click to left of row,

Borders toolbar, Insert Rows Rows Below Insert RowsAbove or Insert Rows Below

Table, merge 385 on Tables and Borders Table | Merge Cells Right-click in selected cells,selected cells toolbar Merge Cells

Table, move 365 Click in cell F, V + F,between cells r l t b

Table, select 380 Click table move handle in Table | Select | Table A +5Print Layout view

Table, shading cells 375 on Tables and Borders Format | Borders and Shading | Right-click in selected cel ls,toolbar Shading tab Borders and Shading |

Shading tab

Tables and Borders on Standard toolbar View | Toolbars | Tables and Right-click in any toolbar,toolbar, display Borders click Tables and Borders

Task pane, 171 View | Task Pane C + 1display/hide

Text box, insert 344 on Drawing toolbar Insert | Text Box

Text box, move 346 Drag border; Edit | Cut Right-click border, Cut, C +X and

and then right-click at new location C +VEdit | Paste and choose Pasteand on l r t b

Standard toolbar

Text box, resize 346 Drag sizing handle Format | Text Box | Size tab Right-click border, FormatText Box | Size tab

Text, align 248 Format | Paragraph | Indents Right-click, Paragraph | Indents C +L (left)and Spacing tab,Alignment and Spacing tab,Alignment C +E (center)

C +R (right)C +J (justify)



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Text, cancel 204 Click anywhere in documentselection

Text, change font 206 on Format | Font Right-click and then click FontFormatting toolbar

Text, change 206 on Format | Font Right-click andfont size Formatting toolbar then click Font

Text, copy 264 on Standard toolbar Edit | Copy Right-click selected text, Copy C +C

Text, delete 201, 259 Edit | Clear | Contents Y or X

Text, enter 196 Click to place insert ion pointand then type text

Text, find and 257 on Select Browse Object Edit | Replace C +H

replace palette and then click Replacetab

Text, move (cut) 261, 266 and on Standard Edit | Cut Right-click selected text, C +Xtoolbar Edit | Paste Cut, click at new location, C +V

and choose PasteDrag selected text to newlocation

Text,new paragraph 196 J once oror blank line twice

Text, overtype/ 202 Double-click OVR in status Z and theninsert bar, then type type

Text, paste 261 on Standard toolbar Edit | Paste Right-click and then choose C +VPaste

Text, paste options 261 after pasting

Text, select 204 Drag over text Click atbeginning,V + click atend of selection

Text, select 204 V + t or b

consecutive lines

Text, select 204 V + C tconsecutive or bparagraphs

Text, select entire 204 Triple-click in selection Edit | Select All C +Adocument bar(including objects)

Text, select line 204 Click next to line inselection bar




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Text, select one 204 V + r or lcharacter at a time

Text, select one 204, 259 V + C + rword at a time or l

Text, select 204 Triple-cl ick in paragraphparagraphDouble-click in selectionbar next to paragraph

Text, select 204 C + clicksentence sentence

Text, select word 204 Double-click word

Thesaurus 461 on Standard t oolbar, Tools | Language | Thesaurus Right-click a word, V + 7select Thesaurus in Research Synonyms | Thesaurustask pane

Toolbar, display 166 View | Toolbars Right-click any toolbar, clicktoolbar name

Toolbars, show on 166 on Standard or Formatting Tools | Customize | Options tab, Right-click any toolbar andone or two rows toolbar, Show Buttons on Show Standard and Formatting then click Customize; on

One Row / Two Rows toolbars on two rows Options tab, select or clearShow Standard and Formatting

View | ToolbarsCustomize | toolbars on two rowsOptions tab, Show Standardand Formatting toolbars ontwo rows

Undo an action 268 on Standard toolbar Edit | Undo C +Z

View, Normal 180 in lower left c orner of View | Normal A + C +NWord window

View, Outline 180 in lower left c orner of View | Outline A + C +OWord window

View, Print Layout 180 in lower left corner of View | Print Layout A + C +PWord window

View, Reading 180 in lower left corner of View | Reading LayoutLayout Word window

on Standard toolbar

View,Web Layout 180 in lower left corner of View | Web Layoutcorner of Word window

Web Layout view, 180 in lower left View | Web Layoutdisplay corner of Word window

Web page, save 448 File | Save as Web Pagedocument



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WordArt,alignment 424 on WordArttoolbar

WordArt, change 424 on WordArt toolbarshape

WordArt, character 424 on WordArt toolbarspacing

WordArt, display 424 Click the WordArt image View | Toolbars | WordArttoolbar

WordArt, edit text 424 on WordArt Right-click WordArt, Edit Texttoolbar

WordArt, format 424 on WordArt toolbar Format | WordArt Right-click WordArt, FormatWordArt

WordArt, gallery 424 on WordArt toolbar

WordArt, insert 422 on Drawing toolbar Insert | Picture | WordArt

WordArt, same 424 on WordArt toolbarletter heights

WordArt, text 424 on WordArt toolbar Format WordArt | Layout tab Right-click WordArt, Formatwrapping WordArt | Layout tab

WordArt, vertical 424 on WordArt toolbartext

Zoom, magnify or 181 arrow on Standard View | Zoomshrink the view toolbar and then choose aof a document display percentage

Click in Zoom boxand then type a percentage

Zoom, maximum 181 arrow View | Zoom, Page Widthpage width on Standard toolbar and then

choose Page Width




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by-step activity or other detailed description. Additional entries without


in the chapters.

Excel 2003 Task Guide

117

Absolute 635 Edit cell reference to precede While typingreference, the column letter and/or row formula, selectcreate number with $, such as $B$6 cell, press 4

In Formula Bar,click cell refer-ence, press 4(repeat to cyclethrough options)

Align, cell 675 Format | Cells | Alignment tab Format Cells | Alignment tab C +1 Presscontents A + J to

move specifictext to the nextline in the cell

Align, center 678 Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Pressacross selection Horizontal: Center Across A + J to

Selection move specific

text to the nextline in the cell

Align, fill cell(s) 677 Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presswith character(s) Horizontal: Fill A + J to


Align, indent cell 675 increase, or Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscontents

decrease onIndent A + J to

Formatting toolbarmove specifictext to the nextline in the cell

Align, left-align 602 on Formatting toolbar Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscell contents Horizontal: Left (Indent) A + J to


Align, merge and 603, on Formatting toolbar Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscenter cells 678 Horizontal: center Merge cells A + J to


Excel Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys


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Align, merge cells 689 on Formatting toolbar Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Press(also centers) Merge cells A + J to


Align, right-align 602 on Formatting toolbar Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscell contents Horizontal: Right (Indent) A + J to


Align, rotate cell 681 In Format Cells dialog box, Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscontents Alignment tab, Orientation, Orientation or Degrees A + J to

drag red diamond move specifictext to the nextline in the cell

Align, shrink to fit 684 Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Presscell contents Shrink to fit A + J to


Align, vertically 679 Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 PressVertical A + J to


Align, wrap text 682 Format | Cells | Alignment tab, Format Cells | Alignment tab C +1 Pressin cell Wrap text A + J to

move specifictext to the next

line in the cell

AutoFill Options, 592 Use AutoFill, c lick tosmart tag select a fill option

AutoComplete, 540 Begin typinguse the first few

letters; when aScreenTipdisplays, pressJ

AutoFill, 592 Select cell fill handle, d rag Edit | Fill | Down

ascending

down or right

Edit | Fill | Right

AutoFill, 592 Select cell fill handle, d rag Edit | Fill | Updescending

up or leftEdit | Fill | Left

AutoFill, duplicate 594 Use AutoFil l, click , c lick

data Copy Cells

AutoFit, 618 Double-click vertical bar at Format | Column | AutoFitfit column(s) to right of column heading Selectionwidest entry

Excel | Task Guide172


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AutoSum, insert 553 on Standard toolbar Insert | Function | SUM A +=

AutoSum, 623 Select range, on Insert | Function | S UM A +=select range Standard toolbar function

on Standard toolbar,and then drag to select range

Bold, apply to 684 on Formatting toolbar Format | Cells | Font, Font Format Cells | Font tab C +bfont style: Bold

Border, 690 on Formatting toolbar; Format | Cells | Border tab; Format Cells | Border tab C + V +7apply to cell(s) click arrow for predefined choose a preset style or (outline border)

border style choose line style, color, C +1 |and position Border tab, then

A +t (top)or A +b(bottom) or

A +l (left)or A +r(right)

Cancel an entry 542, on Formula bar E (entire entry)545 or Y

(characters leftof insertion point)

Chart, change 523 Edit value(s) in worksheetvalue(s)

Clear, 548 Edit | Clear | Clear Contents Dcell contents Contents

Clear, cell contents 697 Edit | Clear | Alland formatting

Clear, cell formats 697 Edit | Clear |Formats

Clipboard, clear 604 in Clipboardtask pane

Clipboard, collect 608 Display Clipboard task Collect objects on Clipboard Display Clipboard; right-click With Clipboard dis-and paste

pane, or multiple

using Edit | Copy or Edit | objects, Copy or Cut; right-click played,C +c

objects; in new location(s), Cut or Insert | Picture | Clip objects in Clipboard,Paste orC +x,and

click objects on ClipboardArt; and then paste in new then paste (must

to paste or

location (must use use Clipboardclipboard task pane) task pane)

Clipboard, display 604 in any task pane, and Edit | Office Clipboard C + 1,task pane then click Clipboard choose

Clipboard

Close, task pane 502, in task pane View | Task Pane C + 1534


117Task Guide | Excel


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Close, workbook 509, on menu bar File | Close C + 4 or559 C +w

Collect and paste, 608 Display Clipboard task pane, Collect objects on Clipboard Display Clipboard;right-click With Clipboard dis-multiple selections

or multiple objects;using Edit | Copy or Edit | objects, Copy or Cut; right-click played,C +c

in new location(s), click objects

Cut or Insert | Picture | Clip objects in Clipboard, Paste or C +x,and

on Clipboard to paste or Art; and then paste in new then paste (mustlocation (must use Clipboard use Clipboardtask pane) task pane)

Color, fill 693 on Formatting toolbar Format | Cells | Patterns tab, Format Cells | Patterns tab C +1 |Color Patterns tab

Column width, 596 Drag vertical bar at r ight of Format | Column | Width Right-click vertical bar tochange column heading left or right right of column heading, and

then click Column Width

Column, delete 599 Edit | Delete | Entire column Right-click column heading; C +click Delete

Column, insert 599 Insert | Columns Right-click column heading; C + V ++click Insert

Columns, select 596 Point to column heading untilmultiple

pointer changes to , dragover column headings

Comment, 712 on Reviewing toolbar Insert | Comment Insert Comment

insert in cell

Comment, view 712 Point to cell containing red View | Commentstriangle

Copy and paste, 610 Display Clipboard, ; i n Display Clipboard, ; in Display Clipboard, ; in C +cmultiple ranges source workbook, Edit | Copy source workbook, Edit | Copy source workbook, Edit | Copyfrom another workbook ranges. In workbook ranges. In workbook ranges. Inworkbook destination workbook paste destination workbook paste destination workbook paste

(click) each Clipboard item (click) each Clipboard item (click) each Clipboard item

Copy, 604 on Standard toolbar Edit | Copy Copy C +ccell contents

Copy, formula 635 For cel l references thatwith absolute should not change, createcell references absolute references in

formula; copy (and paste)

Copy, formula 633 Point to fill handle of formula Select formula cell, Edit | Right-click formula cell, C +c and

with relative cellcell; drag to copy

Copy; click another cell , click Copy; click another cel l, then, in anotherreferences

formula to adjacent cell(s)Edit | Paste right-click, and then click cell, C +v

Paste

Copy, worksheet 609 Click sheet tab,hold down C, Click sheet tab, Edit | Move or Right-click sheet tab, Move ordrag to location Copy Sheet Copy



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Create, new 530 in Open or Save Asfolder dialog box

Create, new 534 Start Excel (opens blank File | New C +nworkbook workbook)

on Standardtoolbar

Click Create a new workbookin Getting Started task pane

Click Blank workbook inin New Workbook task pane

Cut, cell contents 614 on Standard toolbar Edit | Cut Cut C +x

Date, enter in cell 543 Type date in allowed format, Type date insuch as m/d/yy, and click allowed for-another cell mat, such as

m/d/yy, andpress J or F

Decimal places, 621 on Formatting toolbar Format | Cells | Number tab Format Cells | Number tab C +1 |decrease (for Number tabselected styles)

Decimal places, 621 on Formatting toolbar Format | Cells | Number tab Format Cells | Number tab C +1 |increase (for Number tabselected styles)

Delete, row or 599 Edit | Delete | Entire row or Right-click row heading or C +column Entire column column heading; click Delete

Deselect, row or 512 Click any cellcolumn

Display, underlying 640 C +`formulas (below E);

repeat toreturn displayto normal

Edit, data in cell 545, Double-click cell, type changes, 2, type and632

in Formula baruse l, r, Y,D as needed,and then J

Edit, data in 629 Click in Formula bar, and then In Formula bar,Formula bar type type and use

l, r, Y, DDouble-click cell reference in as needed, andFormula bar, click a cell, then Jand press J

Edit, overtype 545 Imode

Exit Excel 530 File | Exit A + 4




22/52


File name, view 534 Point to taskbar button,v iewon taskbar ScreenTip

Font, apply style 684 on Formatting Format | Cells | Font, Format Cells | Font tab C +b ortoolbar Font style C +I

Font, apply 684 on Formatting toolbar Format | Cells | Font, Format Cells | Font tab C +uunderline Underline

Font, change (face) 684 Format | Cells | Font, Font Format Cells | Font tabon Formatting toolbar

Font, change size 684 on Formatting Format | Cells | Font, Size Format Cells | Font tabtoolbar

Format numbers 670 Format | Cells | Number tab, Format Cells | Number tab C +1choose Category | Number tab

Format numbers, 622, on Formatting toolbar Format | Cells | Number tab, Format Cells | Number tab C +1comma style 670 Category: Currency, Symbol: | Number tab

None

Format numbers, 618, on Formatting toolbar Format | Cells | Number tab, Format Cells | Number tab C + V +4currency style 674 (precisely, accounting style) Category: C urrency C +1

| Number tab

Format numbers, 620 on Formatting toolbar Format | Cells | Number tab, Format Cells | Number tab C + V +5percent style Category: Percentage C +1

| Number tab

Format Painter 695 on Standard toolbar(double-click to applyrepeatedly)

Formula Bar, 629 Click in Formula bar, and then In Formula bar,edit within type type and use

l, r, Y, DDouble-click cell reference in as needed, andFormula bar, click a cell, then Jpress J

Formula, display 640 C +`underlying (below E);

repeat to

return displayto normal

Formula, enter 549 Type = followed by formulain cell

Formula, enter 551 Type = and then click cells andusing point-and- type operators to enterclick method formula



23/52

Header/footer, 525, View | Header and Footer,create 590, Custom Header

703 or Custom Footer

File | Page Setup | Header/Footer tab, Custom Headeror Custom Footer

Header/footer, 703 in Header dialog box or View | Header and Footer,insert picture Footer dialog box Custom Header or Custom

Footer

Help, close 559 in Help windowwindow

Help, display in 559 on Standard toolbar Help | Microsoft Excel Help 1Excel Click the Type a question

for help box; type text andpress J

Help, print help 559 in Help window Print C +p intopic Help window

Insert, row or 599 Insert | Rows or Columns Right-click row or column C + V ++column heading;click Insert

Italic, apply 684 on Formatting toolbar Format | Cells | Font, Format Cells | Font tab C +ito font Font style: Italic

Menus, display 506 Double-click menu name in Tools | Customize |full menu bar Options tab, Always show

full menus

Wait a few seconds afterdisplaying menu

Click double arrows atbottom of menu

Move active cell, 520 Click cell Jdown one cell

Move active cell, 520 ddown one full

screen

Move active cell, 520 Click cell V + Fleft one cell

Move active cell, 520 A + zleft one full

screen

Move active cell, 520 Click cell l or r or tleft/right/up/down or bone cell

Move active cell, 520 Click cell Fright one cell




24/52


Move active cell, 520 A + dright one full

screen

Move active cell, 520 C + hto cell A1

Move active cell, 520 hto column A of

current row

Move active cell, 520 Click cell V + Jup one cell

Move active cell, 520 uup one full screen

Move active cell, 520 Click Name box (left of use Name box Formula bar); type cell

reference, J

Move to last cell 520 C + eof active area

Move, cell 614, on Standard toolbar and Edit | Cut and then, in new Cut and then,in new location, C +x andcontents 616

then, in new location,location, Edit | Paste right-click and then click Paste then, in new

Select range, drag to newlocation,

location, drop (release mouseC +v

button)

Move, to another 522 Click sheet tabworksheet

Number, enter 542 Type number in cell, click Type number inin cell another cell cell, press Jor F

Open, workbook 509 on Standard toolbar File | Open File | workbook C +oname at bottom of File menu

More or workbook name inGetting Started task pane

Page setup, center 699 File | Page Setup | Marginsworksheet on tab, Horizontally and/orpage Vertically

Page setup, 703 View | Header and Footer,

header or footer Custom Header or CustomFooter

File | Page Setup |Header/Footer tab, CustomHeader or Custom Footer

Page setup, 708 File | Page Setup | Marginsheader or footer tab, Header or Footermargins

Page setup, 699 File | Page Set-up | Margins tab;margins Top, Bottom, Left, Right



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Page setup, 641, File | Page Setup | Page tabpage settings 699(orientation,

scaling, paper size)

Page setup, sheet 710 File | Page Set-up | Sheet tabsettings (print

area, rows/

columns to

repeat, gridlines,

row/column

headings, page

order)

Paste (after Cut 604 on Standard toolbar Edit | Paste Paste C +vor Copy)

Click item in Office Clipboard

Paste options 604 after pasting

Pattern, apply to 693 Format | Cells | Patterns tab, Format Cells | Patterns tab C +1cell(s) Pattern | Patterns tab

Print, entire 616 Click first sheet tab, File | Print, Entire workbook C +pworkbook V + click last | Entire workbook

sheet tab, then

Print, Preview 529, on Standard toolbar File | Print Preview558

File | Print, click Previewbutton in the dialog box

Print, 529 on Standard toolbar File | Print, Active sheet(s) C +pworksheet(s)

Redo 548 on Standard toolbar Edit | Redo C +y

Row height, 596 Drag horizontal line Format | Row | Height Right-click horizontal linechange between row headings between row headings, and

up or down then click Row Height

Row, delete 599 Edit | Delete | Entire row Right click row heading; click C +Delete

Row, insert 599 Insert | Rows Right-click row heading; click C + V ++

Insert

Save, new 536 File | Save As C +S or @workbook

Save, workbook 536 File | Save C +S

Save, workbook 530 File | Save As @(new name,

location, or type)




26/52


Scroll, multiple 518 Click between scroll box andcolumns to scroll arrow on horizontalright/left scroll bar

Scroll, multiple 518 Click between scroll box androws down/up scroll arrow on vertical

scroll bar

Scroll, one column 518 Click right/left scroll arrowto right/left on horizontal scroll bar

Scroll, one row 518 Click down/up scrol l arrowdown/up on vertical scroll bar

Select, all cells 512 Click Select All button (where C +arow and column headingsintersect)

Select, multiple 596 Point to column heading untilcolumns

the pointer changes to ,

drag over column headings

Select, 598 Point to row heading unti lmultiple rows

the pointer changes to ,drag over row headings

Select, 512 Click first cell,nonadjacent cells C + click

remaining cells

Select, range 512 Click first cell, drag to Click first cell,(adjacent cells) last cell V + click last

cell

Select, row or 512 Click row or column heading V + scolumn in worksheet frame (row); C +

s (column)

Spelling check 557 on Standard toolbar Tools | Spelling 7

Start Excel 502 on Windows Start | All Programs | Microsofttaskbar, and then locate and Office | Microsoft Office Excelclick Microsoft Office 2003Excel 2003

Text, enter in cell 537 Type in cell, click another cell Type in cell, press

J or F

Toolbar buttons, 506 Point to button,view ScreenTipidentify

Toolbars, show on 506 on Standard or Formatting Tools | Customize | Options tab, Right-click any toolbar, andone or two rows toolbar, Show Buttons on Show Standard and Formatting then click Customize; on

One Row / Two Rows toolbars on two rows Options tab, select or clearShow Standard and Formatting

View | Toolbars | Customize | toolbars on two rowsOptions tab, Show Standardand Formatting toolbars ontwo rows



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Trace Error, 629 Click cell containing greensmart tag triangle; point to smart tag,

read error in ScreenTip, andthen click and select anoption

Underline, apply 684 on Formatting toolbar Format | Cells | Font, Underline Format Cells | Font tab C +uto font

Undo 548, 559 on Standard toolbar Edit | Undo C +z

Workbook, close 509, on menu bar File | Close C + 4 or559 C +w

Workbook, 534 Start Excel (opens blank File | New C +ncreate new workbook)

on Standard toolbar

Click Create a new workbookin Getting Started task pane

Click Blank workbook inNew Workbook task pane

Workbook, open 509 on Standard toolbar File | Open C +o

More or workbook name in File | workbook nameGetting Started task pane at bottom of File menu

Worksheet, copy 609 Click sheet tab, hold down C, Click sheet tab, Edit | Move or Right-click sheet tab,drag to location Copy Sheet Move or Copy

Worksheet, 524 Double-click sheet tab,type Right-click sheet tab,clickrename new name

Rename, type new name

Worksheet, select 525 Click first sheet, hold down Right-click sheet tab, clickall (group) V and click last sheet Select All Sheets

Worksheet, 525 Click an inactive sheet tab Right-click a grouped work-ungroup multiple sheet tab, click Ungroup Sheetsworksheets

Zoom 555 on Standard View | Zoom

toolbar




28/52


29/52



Any time you need to recall the sequence of steps or a shortcut needed to






in the chapters.

Access 2003 Task Guide

118

AutoForm, close 827 in form window File | Close C + 4 orC +W

AutoForm, create 825 On Objects bar, click Forms,and Insert | Form,and then select

then click and selectan AutoForm

an AutoForm

Select a table, and then click

on Database toolbar

Close, database 792 in the Database window File | Close C + 4 orC +W

Close, Database 761 in Database window File | Close C + 4 orwindow C +W

Close, query 758, 899 in query window File | Close C + 4 orC +W

Close, table 756 in table window File | Close C + 4 orC +W

Create, new blank 766 then click Blank data- File | New C +Ndatabase base in New File task pane

Create, table in 767 On Objects bar, click Tables; Insert | Table, Design View Right-cl ick Create table inDesign view double-click Create table Design view command, and

in Design viewor click then click Open

, and then clickDesign View

Data type, select 767 In Table Design view, click afields Data Type column, andthen select from drop-downlist

Database window, 761 in Database windowclose

Access Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys


30/52


Database window, 761restore

Database, clear 742 File | Properties (in My In My Computer, right-clickRead-only Computer);clear Read-only database file name, and thenproperty click Properties; clear

Read-only

Database, close 792 in the Database window File | Close

Database, copy 742 Edit | Copy, and then Edit | In My Computer, right-click C +C andPaste in same or other folder database file name,and then C +V(in My Computer) click Copy; right-click in file

name area of destinationfolder, and then click Paste

Database, create 766 and then click Blank data- File | New C +Nnew (blank) base in New File task pane

Database, open 744 File | Open C +Oexisting

Database, rename 742 File | Rename (in My In My Computer, right-clickComputer) database file name, and then

click Rename

Delete, record 783 in Table Datasheet view Edit | Delete Record,and then Right-click selected record, Xclick Yes to confirm and then click Delete R ecord

Delete, table field 777 In Table Design view, c lick Edit | Delete Rows Right-click a field name, and X

record selector and thenEdit | Delete then click Delete Rows

Display, first 822 Edit | Go To | First C + hrecord in form

Display, last 822 Edit | Go To | Last C + erecord in form

Display, next 759 Edit | Go To | Next xrecord in form

Display, previous 822 Edit | Go To | Previous zrecord in form

Display, print 848 File | Print Preview Right-click form name, andpreview of form then click Print Preview

Display,Total row 939 View | Totals Totalsin query design

grid

Display/close, 853 View | Field Listfield list

to close

Access | Task Guide184


31/52

Display/hide 862 View | Page Header/Footer Page Header/Footerreports page

header/footer

Display/hide 862 View | Report Header/Footer Report Header/Footerreports report

header/footer

Display/hide, form 836, 848 View | Form Header/Footer Form Header/Footerheader/footer

Edit, record 782 In Table Datasheet view, X or Y toclick in a field, and then type delete text

Exit, Access 792 in the Access window File | Exit A + 4

Field list, 853 View | Field Listdisplay/close

to close

Field, add to table 779 In Table Design view, , Insert | Rows (Design view) Right-click a field name orand then type field name blank row, and then click

Insert RowsClick in first field of nextavailable row, and then typefield name

Form, add label 836 on Toolbox in Design view

Form, add form 848 Add a label to Form Footerfooter section (Design view)

Form, add form 836 Add a label to Form Headerheader section (Design view)

Form, add new 828 Insert | New Record (in C ++record Datasheet view)

Form, close 759, 822 in form window File | Close C + 4 orC +W

Form, close 827 in form window File | Close C + 4 orAutoForm C +W

Form, close when 848 Close (on form Program menu) Right-click title bar, and thenmaximized click Close

Form, create 825 On Objects bar, click Forms, Insert | Form, and then selectAutoForm

and then click andan AutoForm

select an AutoForm

Select a table, and then click

on Database toolbar


118Task Guide | Access


32/52


Form, create with 833 On Objects bar, click Forms, Insert | Form, Form WizardForm Wizard

and then click ,Form Wizard

Double-click Create form

by using wizard

Form, delete 829 on Formatting toolbar Edit | Delete Record Right-click record selector, Xrecord and then click Cut

Form, display first 822 Edit | Go To | First C + h

Form, display last 822 Edit | Go To | Last C + erecord

Form, display next 759 Edit | Go To | Next xrecord

Form, display 822 Edit | Go To | Previous zprevious record

Form, display 848 File | Print Preview Right-click form name, and thenprint preview click Print Preview

Form, display/ 836, 848 View | Form Header/Footer Form Header/Footerhide form

header/footer

Form, display/hide 836 View | Ruler (Design view) Rulerrulers

Form, display/hide 836 on Form Design toolbar View | Toolbox ToolboxToolbox

Form, maximize 836 Double-click title barwindow

Form, move a 841 Display , d rag borderfield (Design view)

Form, move text 841 Display , d rag large

box control black handle (Design view)separately from

label

Form, open in 759 Click form name and then Right-click form name, andDesign view then click Design View

Form, open in 759, 822 Click form name and then Right-click form name, andForm view then click Open

Double-click form name



33/52

Form, print 848 File | Print Right-click form name, and C +pthen click Print

Form, resize a 841 Drag a selection handle Format | Size Right-click field, and thenfield (Design view) click Size

Form, save design 827 on Form design toolbar File | Save C +S

Form, switch to 759, 836 View | Design View Right-click form title bar, andDesign view then click Form Design

Form, switch to 759, 836 View | Form View Right-click form title bar, andForm view then click Form View

Go to, first field 791 Click in first field C + h

of first record indatasheet

Go to, first record 791 Edit | Go To | First C + zin datasheet and then C +

h

Go to, last field of 791 Click in last field C + elast record in

datasheet

Go to, last record 791 Edit | Go To | Last C + xin datasheet and then C +

e

Go to, next record 790, 791 Edit | Go To | Next bin datasheet

Go to, previous 790, 791 Edit | Go To | Previous trecord in

datasheet

Move, field in 841 Display , d rag borderform (Design view)

Move, query field 928 Drag column selector left orright

Move, report field 855 Select using V, and then r, l, t, band label in dragdifferent sections

in Design view




34/52


Open, existing 744 File | Open C +Odatabase

Open, form in 759 Click form name and then Right-click formDesign view name, and then click

Design View

Open, form in 759, 822 Click form name and then Right-click form name, andForm view then click Open

Double-click form name

Open, query in 758, 900, Click query name and then Right-click query name, andDatasheet view 927 then click Open

Double-click query name

Open, query in 758, 900 Click query name and then Right-click query name,Design viewand then click

and then click Design View

Open, report in 761 Click report name and then Right-click report name,Design view and then click Design View

Open, table in 752, 776 Click table name and then Right-click table name, andDatasheet view then click Open

Double-click table name

Open, table in 752 Click table name and then Right-click table name, andDesign view then click Design View

Page setup, check 780 In Print dialog box,click File | Page Setupmargins Setup

Primary key, 772 In Table Design view, c lick a Edit | Primary Key Right-click a field name, a ndcreate

field name, and thenthen click Primary Key

Print, table 780 in Table Datasheet view File | Print Right-click table name, and C +pthen click Print

Print, form 848 File | Print Right-click form name, and C +p

then click Print

Print, landscape/ 780 In Print dialog box, click File | Properties | Layout tab,portrait Properties, Layout tab, and Landscape or Portraitorientation then Landscape or Portrait

Print, query 910 File | Print C +presults

Print, report 761 on Print Preview toolbar File | Print Right-click on report, and C +pthen click Report



35/52

Query, add 934 Type expression in Field row, Right-click in Field row,calculated field enclosing field names in Field row, choose Zoom,

brackets type expression

Query, add fields 894 Double-click field name into design grid field list

Drag field to grid

Click in Field row, and thenselect from list

Query, add table 894 , click Add Query | Show Table, Add Show Tablein Design view

Query, clear the 918 Edit | Clear Griddesign grid

Query, close 758, 899 in query window File | Close C + 4 orC +W

Query, create in 894 On Objects bar, Insert | Query,Design view click Queries; Design View

click ; clickDesign View

double-clickCreate query in

Design view

Query, delete 901 Edit | Delete Columns Cut Xselected field(s)

Query, display 939 View | Totals TotalsTotal row

Query, format 934 View | Properties Properties A + Rcalculated field

Query, group data 939 In Total row, cl ick Group By

Query, hide field 918 In the Show row under thefrom result field, clear the check box

Query, move field 928 Drag column selector left or

right

Query, open in 758,900, Click query name Right-clickDatasheet view 927

and thenquery name,and then click Open

Double-click query name

Query, open in 758, 900 Click query name and then Right-click query name,Design view and then click Design View




36/52


Query, print 910 File | Print C +presults

Query, run 899 in Design view

Query, save 899 File | Save C +Sdesign

Query, save to 904 File | Save As Right-click report name,new name and then click Save As

Query, sort by 928 Move f ields in order of sort;multiple fields in in Sort row, select AscendingDesign view or Descending for each sort

field

Query, sort in 927 orDatasheet view

Query, sort in 928 In Sort row, select AscendingDesign view or Descending

Query, specify * 912 Type under field in Criteria row,wildcard criteria substituting * for multiple

characters

Query, specify ? 916 Type under field in Criteria row,wildcard criteria substituting ? for single

characters (Design view)

Query, specify 925 Type under each field incriteria using AND Criteria row

Query, specify 922 Type under f ield in Criteriacriteria using row with < > =comparison operatorsoperators

Query, specify 926 Type under f ield in Criteriacriteria using OR and orrows

Query, specify 904,921 Type under field in Criteriatext or numeric rowcriteria

Query, switch to 758 on Query Design View | Datasheet View Right-click query title bar,Datasheet view toolbar and then click Datasheet View

Query, switch to 758, 900 View | Design View Right-click query title bar,Design view and then click Query Design

Query, use 941 In Total row, cl ick Sum,Avg,functions Min,Max, etc.



37/52


38/52


Report, open in 761 Click report name and then Right-click report name,Design view and then click Design View

Report, preview 761 Click report name, and then Right-click report name,

orand then click Print Preview

Double-click report name

Report, print 761 on Print Preview toolbar File | Print Right-click on report, and then C +pclick

Report, save 853 on Database toolbar File | Save C +Sdesign

Report, switch to 761, 853 View | Design View Right-click report title bar,Design view and then click Report Design

Report, switch to 761, 853 or View | Print Preview Right-click report title bar,Print preview and then click Print Preview

Report, zoom to 761 on Print View | Zoom Right-click on report, andsize Preview toolbar then choose zoom setting

Resize, column 784 Drag vertical line between Format | Column Width Right-click column heading,column headings left or right and then click Column Width

Resize, column to 784 Double-click vertical line Format | ColumnWidth, Right-click column heading,fit widest entry between column headings at Best Fit and then click Column Width;

right of field choose Best Fit

Resize, form field 841 Drag a selection handle Format | Size Right-click field, and then(Design view) click Size

Resize, multiple 784 Select multiple columns; drag Format | ColumnWidth Right-click column heading,columns vertical line between column and then click Column Width

headings left or right

Resize, multiple 784 Select multiple rows; d rag Format | Row Height Right-click row heading, androw heights horizontal line between row then click Row Height

headings up or down

Resize, row height 784 Drag horizontal line between Format | Row Height Right-click row heading, androw headings up or down then click Row Height

Resize, row height 784 Format | Row Height, Right-click row heading, andto default Standard Height then click Row Height; chooseStandard Height

Save, form design 827 on Form Design toolbar File | Save C +S

Save, query 899 on Query Design toolbar File | Save C +Sdesign



39/52

Save, query 904 File | Save As Right-click report name,design to new and then click Save Asname

Save, report 853 on toolbar File | Save C +Sdesign

Save, table design 771 on Table File | Save C +SDesign toolbar

Switch views,and then click Yes

Sort, query by 928 Move fields in order of sort;multiple fields in in Sort row, select AscendingDesign view or Descending for each sort

field

Sort, query in 927 or

Datasheet view

Sort, query in 928 In Sort row, select AscendingDesign view or Descending

Sort, records in 789 Select one or more adjacent Records | Sort | Sort Right-click anywhere inascending order

columns, and then clickAscending selected column(s), and then

click Sort Ascending

Sort, records in 789 Select one or more adjacent Records | Sort | Sort Right-click anywhere indescending order

columns, and then clickDescending selected column(s), and then

click Sort Descending

Start, Access 744 on Windows Start | All Programs | Microsofttaskbar, and then locate and Office | Microsoftclick Microsoft OfficeAccess Office Access 20032003

Table, add field 779 In Table Design view, click Insert | Rows (Design view) Right-click a field name or

, and then type fieldblank row, and then click

nameInsert Rows

Click in first field of nextavailable row, and then typefield name

Table, add record 774 In Table Datasheet view, - Insert | New Record (Data- Right-click selected record, C ++

click , and then type sheet view) and then click New Record

Click in first field of nextavailable record, and thentype

Click in last field of lastrecord, and then press Fand type

Table, close 756 in table window File | Close C + 4 orC +W




40/52


Table, create in 767 On Objects bar, click Tables; Insert | Table, Design View Right-click Create table inDesign view double-click Create table in Design view command, and

Design view or click ,then click Open

and then click Design View

Table, delete field 777 In Table Design view, c lick Edit | Delete Rows Right-click a field name, a nd X

record selector and then then click Delete RowsEdit | Delete(Design view)

Table, deselect 784 Click anywhere in the table

Table, enter 767 In Table Design view, click adescription for fields Description column,field and then type text

Table, hide 787 Format | Hide Columns Right-click column heading,columns and then click Hide Columns

Table, move down 791 Click below scrol l box in x

one screen vertical scroll bar

Table, move to 791 Click in first field C + hfirst field in

datasheet

Table, move to 791 Edit | Go To | First C + zfirst record in and then C +datasheet h

Table, move to 791 Click in last field C + elast field in

datasheet

Table, move to 791 Edit | Go To | Last C + xlast record in and then C +datasheet e

Table, move to 790, 791 Edit | Go To | Next bnext record in

datasheet

Table, move to 790, 791 Edit | Go To | Previous tprevious record in

datasheet

Table, move up 791 Click above scroll box in zone screen vertical scroll bar

Table, open in 752, 776 Click table name and then Right-click table name, andDatasheet view then click Open

Double-click table name

Table, open in 752 Click table name and then Right-click table name, andDesign view then click Design View



41/52



Table, print 780 in Table Datasheet view File | Print Right-click table name, and C + pthen click Print

Table, remove 789 Records | Remove Filter/Sort Right-click anywhere in table,sort and then click Remove Filter/

Sort

Table, save design 771 on Table Design toolbar File | Save C +S

Switch views, and thenclick Yes

Table, select 752 Click column headingcolumn

Table, select data 767 In Table Design view, click atype fields Data Type column, and

then select from drop-downlist

Table, select row 752 Click row selector

Table, sort records 789 Select one or more adjacent Records | Sort | Sort Ascending Right-click anywhere inin ascending

columns, and then clickselected column(s), and then

order click Sort Ascending

Table, sort records 789 Select one or more adjacent Records | Sort | Sort Right-click anywhere inin descending

columns, and then clickDescending selected column(s), and then

order click Sort Descending

Table, switch to 756, 771 View | Datasheet View Right-click table title bar, andDatasheet view then click Datasheet View

Table, switch to 756 View | Design View Right-click table title bar, andDesign view then click Design View

Table, unhide 787 Format | Unhide Columns, and Right-click table title bar, andcolumns then select boxes for columns then click Unhide Columns

to unhide


42/52


43/52









in the chapters.

PowerPoint 2003 Task Guide

119

PowerPoint Task Page Mouse Menu Bar Shortcut Menu Shortcut Keys

Animation scheme, 1126 Click Animation Schemes in Slide Show | Animation Right-click slide, then chooseapply to selected Slide Design task pane Schemes Slide Design, and clickslides Animation Schemes

Bullet point, 1062 J after bulletcreate new point

Bullet point, select 1056 Click the bullet

Bullet, delete extra 1062 Y twice

Bullet, insert 1116 on Formatting toolbar, Format | Bullets and Right-cl ick selected bulletpicture and then click Picture Numbering | Bulleted tab, point(s), c lick Bullets and

Picture Numbering, and then clickPicture

Bullet, modify 1114 Format | Bullets and Right-click selected bullet

character Numbering | Bulleted tab point(s), and then click Bulletsand Numbering

Bullets, add or 1117 on Formatting toolbar Format | Bullets and Right-cl ick selected text, andremove Numbering | Bulleted tab then click Bullets and

Numbering

Clipboard, clear all 1059 in Clipboardtask pane

Clipboard, delete 1059 Point to item in Clipboard task Right-click item in Clipboarditem pane; click arrow, and then task pane, and then

click Delete click Delete

Clipboard, display 1059 in any task pane, and Edit | Office Clipboard C + 1,task pane then click Clipboard choose Clipboard

Close, file 979 File | Close C + 4 or(presentation) C +W

Close, Outline/ 986 in Outline/Slides pane Slides pane


44/52


Close, task pane 976 in task pane View | Task Pane C + 1

Color scheme, 1120 Click Color Schemes in Format | Slide Design | Color Right-click slide or slide icon,apply Slide Design task pane Schemes click Slide Design, and then

click Color Schemes

Color scheme, edit 1121 on Formatting Format | Slide Design | Color Right-click slide or sl ide icon,toolbar;click Color Schemes, Schemes, Edit Color Schemes click Slide Design, and thenthen Edit Color Schemes in Color Schemes, Edit ColorSlide Design task pane Schemes

Create, new folder 977 in Save As or Opendialog box

Create, presentation 1038 Click From AutoContent File | New, From AutoContent C +Nfrom AutoContent wizardin New Presentation wizardwizard task pane

Create, presentation 1050 Click Fromdesign File | New, From design C +Nfrom design template in New templatetemplate Presentation task pane

Date and time, 999 View | Header and Footer |add to slide(s) Slide tab, Date and time

Delete, Clipboard 1059 Point to item in Clipboard task Right-click item in Clipboarditem pane; click arrow, and then task pane, and then click

click Delete Delete

Delete, slide 985 Edit | Delete Slide Right-click an icon in Outline/ Select slide,Slides pane, and then click then press XDelete Slide

Delete, slide in 996 Edit | Delete Slide Right-click slide icon, and then Select slide,Slide Sorter view click Delete Slide then press X

Design template, 1052 Click slide designs arrow Right-click design in Slidechange for a in Slide Design task pane, and Design task pane, and thensingle slide then click Apply to click Apply to Selected Slides

Selected Slides

Design template, 1053 Click slide design icons Right-click design in Slidechange for entire arrow in Slide Design task Design task pane, and thenpresentation pane, and then click click Apply to All Slides

Apply to All Slides

Design template, 1054 Click slide design icons Right-click design in Slide

change for arrow in Slide Design task Design task pane, and thenselected slides pane, and then click Apply click Apply to Selected Slides

to Selected Slides

Design template, 1050 Click From design File | New, From design templateuse to create template in Newpresentation Presentation task pane

Display, Clipboard 1059 in any task pane, and View | Task Pane, Clipboardtask pane then click Clipboard

PowerPoint | Task Guide198


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Font, decrease size 1096 on Formatting toolbar Format | Font, Size C + V +

Fonts, replace 1095 Format | Replace Fonts

Footer, add to 999 View | Header and Footer |slide(s) Slide tab; select Footer, and

then type text in box

Format, keep 1056 , Keep Source Formattingsource formatting

after pasting

Format, use design 1056 , Use Design Templatetemplate formatting Formattingafter pasting

Handouts, print 1002 File | Print, then in Print whatlist, choose Handouts

Header or footer, 1000 View | Header and Footer |add to notes or Notes and Handouts tab,handouts select Header or Footer, and

then type text in box

Header or footer, 1000 View | Header and Footer |change date format choose tab, Date and time,

then Update automatically;select a date format

Help, display in 1007 on Standard toolbar Help | Microsoft PowerPoint 1PowerPoint Help

Click the Type a questionfor help box; type text andpress J

Help, display Office 1007 Help | Show the OfficeAssistant Assistant

Import, Word 1054 Insert | Slides from Outline,outline Insert

Master view, close 1110 View | Normal

Close Master View buttonon Slide Master View toolbar

Master view, 1110 Press V and then click View | Master | Slide Masterdisplay

Master view, scroll 1110 Display master view, drag scrollto slide or title box in vertical scroll barmaster

Menu commands, 972 Point to menu, click command Menu name | Command name Press keys shownuse next to command

on menu



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Menu, display full 972 Double-click menu name in Tools | Customize | Optionsmenu bar tab, Always show full menus

Wait a few seconds afterdisplaying menu

Click double arrows at bottomof menu

Move, slide 986 In Slides tab or Slide Sorterview,drag slide to new position

Normal view, 1040 Double-click an icon in Slideactivate from Slide Sorter viewSorter view

Normal view, 980 in lower-left corner of View | Normaldisplay PowerPoint window

Normal view, 969 at bottom of Slide panes xdisplay next slide vertical scroll bar

Drag Slide panes scroll boxdown until ScreenTip displaysnext slide

Normal view, 969 at bottom of Slide panes zdisplay previous vertical scroll barslide

Drag Slide panes scroll boxup until ScreenTip displaysnext slide

Notes pane, resize 992 Drag pane separator bar uptoward Slides pane

Notes, enter 992 Click in Notes pane, and then View | Notes Page; type inspeaker notes type text notes box

Numbering, add 1118 on Formatting toolbar Format | Bullets and Right-cl ick selected text,or remove Numbering | Numbered tab then click Bullets and

Numbering

Numbering, change 1118 Format | Bullets and Right-click selected numberedstart number Numbering, Start at line(s), click Bullets and

Numbering, Start at

Numbering, modify 1118 Format | Bullets and Right-click selected numberedformat Numbering | Numbered tab line(s), and then click Bullets

and Numbering

Open, presentation 966 on Standard toolbar File | Open C +O

Click More or the presentation File | presentation name atname in Getting Started bottom of File menutask pane

Outline tab, display 980 Click Outline tab


120Task Guide | PowerPoint


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Outline tab, select 980 Click slide iconslide

Outline, enter text 980 In Outline tab, cl ick to placeinsertion point, and then type

Outline/Slides 986 in Outline/Slides panepane, close

Paste options 1056 after pasting

Placeholder, move 1108 Click in placeholder, and then Format | Placeholder | Right-click placeholderdrag border with four-headed Position border, and then click Formatarrow pointer Placeholder | Position tab

Placeholder, select 1105 Click in placeholder, and thenclick placeholder border

Placeholder, size 1106 Drag sizing handle on Format | Placeholder | Size Right-click placeholder border,

placeholder and then click FormatPlaceholder | Size tab

Print, grayscale 1005 File | Print, then in Color/gray-scale list, choose Grayscale

Print, handouts 1002 File | Print, then in Print whatlist, choose Handouts

Print, notes pages 1005 File | Print, then in Print whatlist, choose Notes Pages

Print, presentation 1002 on Standard toolbar File | Print C +Pwith current

settings

Print, slides 1002 File | Print, then in Print whatlist, choose Slides

Redo an action 1048 on Standard toolbar Edit | Redo C +Y(after undo)

Repeat, last action 1098 Edit | Repeat 4 or C +Y

Save, file (new 977 File | Save As @name, location,

or type)

Save, file 977 on Standard toolbar File | Save C +S(presentation)

Slide Design, 1052 on Formatting Format | Slide Designdisplay task pane toolbar

Double-click design templatename in status bar

in task pane, then clickSlide Design



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Slide Layout, apply 988 in task pane, then click Format | Slide Layout Right-click in Slide pane orSlide Layout on an icon on the Slides tab;

click Slide Layout

Slide Layout, 1045 in task pane, then click Format | Slide Layout Right-click in Slide pane or

display task pane Slide Layout on an icon on the Slides tab;click Slide Layout

Slide number, 999 View | Header and Footer |add to slide(s) Slide tab, Slide number

Slide Show, 997 in lower-left corner of V + 5activate starting PowerPoint windowwith current slide

Slide Show, 997 in lower-left corner of Slide Show | View Show 5activate starting PowerPoint windowwith first slide View | Slide Show

Slide Show, end 997 Right-click, then click End EShow

Slide Sorter view, 996 in lower-left corner of View | Slide Sorterdisplay PowerPoint window

Slide, change 1122, Format | Background Right-click slide icon in Slidebackground 1124 Sorter view, Slides tab or Slide

pane,and then click Background

Slide, delete 985 Edit | Delete Slide Right-click an icon in Outline/ Select slide,Slides pane, and then click then press XDelete Slide

Slide, delete in 996 Edit | Delete Slide Right-click slide, and then click Select slide,Slide Sorter view Delete Slide then press X

Slide, insert all 1044 Insert | Slides from Files,slides from another Insert Allpresentation

Slide, insert 1044 Insert | Slides from Files, Insertfrom another

presentation

Slide, insert new 1045 on Formatting Insert | New Slide Right-click slide icon in Slide C +M

toolbar Sorter view, Slides tab, orOutline tab; then click New C + J fromSlide last placeholder

on slide

Slide, move 986 In Slides tab or Slide Sorterview,drag slide to new position

Slide, omit 1125 Format | Background, Omit Right-click slide icon in Slidebackground background graphics from Sorter view, Slides tab, orgraphics master Slide pane; click Background,

and then click Omit backgroundgraphics from master




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Slides, print 1002 File | Print, then in Print whatlist, choose Slides

Slides, select 994, 1054 Click slide,then press C Select slide, thenmultiple and click additional slides press C and

select additional

slides

Speaker notes, 992 Click in Notes pane, and then View | Notes Page; type inenter type text notes box

Spelling checker, 991 Tools | Options | Spelling andenable feature Style tab, Check spelling as

you type

Spelling, check 991 on Standard toolbar Tools | Spelling Right-click word with red wavy 7line, and then click correctspelling

Start PowerPoint 966 on Windows Start | All Programs | Microsofttaskbar, then locate and click Office | Microsoft OfficeMicrosoft Office PowerPoint PowerPoint 20032003

Task pane, close 976 in task pane View | Task Pane

Task pane, display 976 in task pane View | Task Pane

Text, align left 1104 on Formatting toolbar Format | Alignment | Align Left C +L

Text, align right 1104 on Formatting toolbar Format | Alignment | Align Right C +R

Text, apply bold 1096 on Formatting toolbar Format | Font, Font style Right-click selected text, and C +Bthen click Font

Text, apply italic 1096 on Formatting toolbar Format | Font, Font style Right-click selected text, C +Iand then click Font

Text, apply shadow 1096 on Formatting toolbar Format | Font, Font style Right-click selected text, andthen click Font

Text, apply 1096 on Formatting toolbar Format | Font, Font style Right-click selected text, andunderline then click Font

Text, center 1104 on Formatting toolbar Format | Alignment | Center C +E

Text, change case 1103 Format | Change Case V + 3

Text, change 1094 on Formatting Format | Font Right-click selected text, and C + V +Ffont (face) toolbar then click Font

Text, change 1098 on Formatting toolbar Format | Font, Color Right-click selected text, andfont color then click Font



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Text, change 1094 on Formatting Format | Font, Size Right-click selected text, C + V +Pfont size toolbar (select or type in box) and then click Font

Text, copy 1056, on Standard toolbar Edit | Copy Right-click selected text, C +C1061 and then click Copy

Press C and drag selected C + dragtext to new location

Text, copy 1101 on Standard toolbar C + V +C,formatting select text,

C + V +V

Text, decrease 1096 on Formatting toolbar Format | Font, Size C + V +font size

Text, justify 1104 Format | Alignment | Justify C +J

Text, move (cut) 1056, on Standard toolbar Edit | Cut Right-click selected text, and C +X1059 then click CutDrag selected text to newlocation

Text,move multiple 1062 Cut text and/or objects, thenselections display Clipboard; in new

location(s), click items to paste

Text, paste 1056, on Standard toolbar Edit | Paste Right-click at new location, C +V1059 and then click Paste

Drop dragged text at newlocation Right-click item in Clipboard

task pane, and then click Paste

Click item(s) in Clipboard taskpane

Text, paste options 1056 after pasting

Text, promote 983 on Formatting toolbar V + F(decrease indent)

Text, replace 1046 Edit | Replace C +H

Text, replace fonts 1095 Format | Replace Fonts




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Date post:	10-Apr-2018
Category:	Documents
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