CAD Standards Guideline - University Facilities & Capital...

CAD Standards Guideline ‐ rev February 22, 2016

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CAD Standards Guideline

for

Facility Documentation and Construction Projects


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TABLE OF CONTENTS

INTRODUCTION (pg.3) CAD Standards

Survey/GIS Standards

Design Standards

1.0.0 CAD STANDARDS CHECKLIST (pg.4)

2.0.0 CAD DRAWING PRODUCTION (pg.5‐12) 2.1.0 FILE FORMAT and SETUP

2.1.1 Electronic File Format & Submission (CD label & inset)

2.1.2 Drawing Organization

2.1.3 Layout / Plotting Settings

2.1.4 Scale and Units

2.1.5 Fonts and Text Styles

2.1.6 Blocks

2.1.7 Dimension Settings

2.1.8 Border / Title Blocks

2.1.9 Policy on Model Space and Paper Space

2.1.10 Policy on External Reference Files (Xrefs)

2.2.0 LAYERING

2.2.1 General Rules about Uses

2.2.2 Attributes (Colors, Pens, and Linetypes)

2.3.0 POLICY on CAD FILE TRANSLATION

2.3.1 Error‐free AutoCAD Drawing Deliverables

2.3.2 Translation Testing Recommended

3.0.0 DRAWING FILE / SEQUENCE NUMBER STANDARD (Internal use only) (pg.12‐14) 3.0.1 DRAWING FILE NO. ASSIGNEMENT PROCEDURE

3.0.2 DRAWING FILE NO. SAMPLES

3.0.3 REVISION PROCEDURE (IN‐HOUSE DESIGN)

3.0.4 REVISION PROCEDURE (OUTSIDE FIRMS)

3.0.5 NEW DRAWING RELEASE PROCEDURE

3.1.0 DRAWING FILE / SEQUENCE NUMBER STANDARD (Outside firm use only)

4.0.0 ROOM NUMBERING ON FLOOR PLANS (pg.15‐16) 4.1.0 GENERAL DESCRIPTION

5.0.0 DRAWING SET & ADDENDA PROCESS (pg.17) 5.0.1 GENERAL DESCRIPTION

5.0.2 DIGITAL BID SETS


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INTRODUCTION

CAD STANDARDS

The purpose of this document is to serve as a specification for producing and delivering CAD drawings for

Rutgers University ‐ Institutional Planning and Operations Construction Projects. The guidelines are intended

to ensure the successful use and control of CAD systems and data throughout Rutgers University.

These requirements must be followed and meet by in‐house and outside A/E firms. The main A/E firm shall

enforce these standards with there sub A/E firms. All submitted CAD drawings that do not conform to the

following criteria shall be returned. The drawings are to be re‐submitted once all requirements have been meet.

(The CAD standard supersedes any other standard pertaining to anything set forth in this document. This

standard may change without notice, use link below to ensure you have the current edition.)

Before a project can be closed out and final payment from Rutgers University rendered, all specified materials

must be submitted to the appropriate Rutgers Project Manager or representative in accordance with production

standards and special instructions described throughout this document.

A signed copy of the CAD Standard Checklist found in Section One (page 4) of this document must also be

submitted with the CAD drawings being delivered during any phase (Design Phase 2, 3, 4A, 4B, & 4C, Bid Set,

Addendas, Conforming & As‐Builts/Record) of the project. When a CAD Standard Checklist has been signed

and submitted, the vendor (architect, engineer, contractor, etc.) is assuring that all materials submitted is to the

required standards and guidelines set forth in this document. To ensure/obtain the latest CAD Standards & all

standard files mentioned in this document please see the links below.

To ensure you have the latest CAD Standards please visit the link below to verify:

http://facilities.rutgers.edu/content/media-files/CAD_Standards_3-22-16.pdf

To download the latest CAD Standards & associated files please visit the link below: http://facilities.rutgers.edu/content/media-files/RU_CAD_STD_ZIP_3-31-16.zip

SURVEY/GIS STANDARDS

All survey/civil/site work must follow Rutgers Universities Survey & GIS Standards. All drawings created

under the Surveying & GIS Standards must also adhere to the CAD Standards. Failure to comply with any of

the following standards shall be denied, returned & must be resubmitted.

To review the Surveying Standards please visit the link below:

http://facilities.rutgers.edu/design‐construction/standards‐plans/survey‐standards

To review the GIS Standards please visit the link below:

http://facilities.rutgers.edu/design-construction/standards-plans/gis-standards

DESIGN STANDARDS

To review the latest Design Standards please visit the link below:

http://facilities.rutgers.edu/design-construction/standards-plans/university-design-standards


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1.0.0 CAD STANDARD CHECKLIST

CAD drawings delivered for a Rutgers University project must be accompanied by a submission of the

following checklist. When a checklist has been signed and submitted, the vendor (architect, engineer, contractor,

etc.) is assuring that all materials adhere to the standards and guidelines set forth in this document.

2.0.0 CAD DRAWING PRODUCTION

2.1.0 FILE FORMAT and SETUP

0 Electronic File Format & Submission (CD/DVD label & insert)

0 Drawing Organization

0 Layout / Plotting Settings

0 Scale and Units

0 Fonts and Text Styles

0 Blocks

0 Dimension Settings

0 Border / Title Blocks

0 Policy on Model Space and Paper Space

0 Policy on External Reference Files (Xrefs)

2.2.0 LAYERING

0 General Rules about Uses

0 Attributes (Colors, Pens, Linetypes)

2.3.0 POLICY on CAD FILE TRANSLATION

0 Full AutoCAD Compliance

0 Translation Testing Recommended

3.0.0 DRAWING FILE / SEQUENCE NUMBER STANDARD (for internal use only) 0 Drawing File No. Assignment Procedure

0 Drawing File No. Samples

0 Revision Procedure (In‐House Design)

0 Revision Procedure (Outside Firms)

0 New Drawing Release Procedure

4.0.0 ROOM NUMBERING ON FLOOR PLANS 0 General Description

5.0.0 DESIGN PHASE, SET & ADDENDA PROCESS (Check box that applies to this submission) 0 Design Phase 2 (Schematic Design)

0 Design Phase 3 (Design Development)

0 Design Phase 4A (50% Contract Docs)

0 Design Phase 4B (90% Contract Docs)

0 Design Phase 4C (100% Contract Docs)

0 Bid Set (Signed)

0 Addenda #1 0 Addenda #2 0 Conforming Set

0 As‐built 0 Record Set 0 Other ______________

Name (please print)______________________________________________________________________________

Signature:______________________________________________________________________________________

Phone Number:_______________________________________ Date:__________________________________


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2.0.0 CAD DRAWING PRODUCTION

2.1.0 FILE FORMAT and SETUP

2.1.1 Electronic File Format & Submission A CAD Start Package shall be supplied to all A/E Firms upon acquiring a project. Contact the Project Team

Leader to receive this package (or see page 3 for a direct link). Upon completion of a project design phase

and/or “record drawings” are completed they shall be in a .dwg format in AutoCAD Release 2010 or earlier for

review and approval. Single layered and unprotected PDF versions of these drawings shall be included for

University Architects signature. The drawings should be checked to see if they conform to all the standards set

forth in this document. When submitting drawings the A/E signatures (Bid & Record sets only) must be on all

documents before proceeding any further. These files are to be stored on a CD or DVD media (See Section 5.0.0

for additional info.). An alternative method is to upload the files to the FTP Server or Buzzsaw (See Project

Team Leader to obtain access).

The CD\DVD Label & Insert Cover(s) (Jewel Box) of the CD shall contain the following: Project Name

Rutgers Building Name and Number

Architect / Engineer

Design Phase designation with submission date

List of all electronic drawing files.

Only ONE Rutgers Project per CD.

All drawing filenames shall be named in relation to the name that appears in the title block. A random filename

made from numbers is NOT acceptable. It must describe the drawing in question and relate to the drawing title.

Abbreviations are acceptable as long as they are clear and easy to understand.

Sample of CD\DVD Label & Cover

The above criteria must be followed, If not, the jewel box will be returned for corrections. It is critical that all

pertinent data be presented properly to the end user. All other extemporaneous data utilized to create drawings

are to be deleted. The end result should be a self‐contained, ready‐to‐use, user friendly drawing package. If

submitted thru FTP the CD cover page and list of the Contract Drawings can be submitted in a digital file with

the drawing files. (See Project Start Package for an AutoCAD template.)


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2.1.2 Drawing Organization 1. All drawings shall be oriented in the same way; i.e. north arrow (as close to true

north) pointed to the top of the page for all plans and site drawings.

2. Xrefs shall contain all the disciplines drawing entities that pertain to each dwg on

there proper layer (etc). The Sheet drawings shall contain all annotation, text,

schedules, notes, markers (detail, elev., section etc.) drawing titles (in paper space)

and dimensions (in model space).

3. The A/E should wait till the amount of dwgs is known so they can be named

accordingly to the Drawing File / Sequence Number before starting to xref the

base plans to the sheets. (For internal use only.)

4. Drawings are to be organized and filed in the structure shown in Diagram 1.0,

easily read and free of stray elements. All drawing elements must be laid out in the

correct drawing order.

5. Each base (xrefs) plan created of each floor must have Plines drawn on a layer

labeled A‐Anno‐Plines. This layer shall consist of a tracing of every room using a

single continuous closed pline to the centerline of all walls that define that room.

6. All drawings must be purged completely to remove all unused blocks, dimension

styles, layers, line types, plot styles, text styles, multi‐line styles, etc.

7. The A/E shall be responsible for preparation of the bid set of drawings; See Section 5.0.0 for the current

procedure on handling the Set Process for the Bid, Addenda, Conforming & Record Sets.

2.1.3 Layout / Plotting Settings Paper size (set accordingly to border size). Plot Area – Extents Plot Offset – Centered

Plot Scale – 1’‐0” = 1’‐0” Plot Style Table – (RU_Fac‐Std.ctb only)

2.1.4 Scale and Units All CAD drawing should be drafted at full scale in architectural units, such that 1 dwg unit = equals 1 inch.

2.1.5 Fonts and Text Styles

Drafting Components Text Style Font File Name Size

Notes, Dimensions, General Drafting, Room Names, etc. Standard Architxt/Archquik 3/32”

Drawing Titles (Plan, Elev., Sect., etc…) Standard Architxt/Archquik 3/16”

Title Block – Project & Drawing Title Identification Boxes Standard2 Palatino Linotype 3/16”

Title Block – Lower Fields (dsr, bldg# etc.) Identification Box Standard2 Palatino Linotype 1/4”

Only these fonts are approved for use, unless otherwise agreed by Rutgers Office of

University Facilities. The only exception is on the A/E Firm’s logos.

2.1.6 Blocks Rutgers is currently not using or enforcing the use of any particular block’s or libraries. However, Rutgers

requires that the following general rules be employed when handling block entities:

1. All entities within a block must be created on layer 0.

2. Drawing entities translated into AutoCAD blocks from non‐AutoCAD systems must revert to layer

0 when exploded within AutoCAD.


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2.1.7 Dimension Settings Lines

Dimension Lines

Color = BYLAYER

Linetype = BYLAYER

Lineweight = BYLAYER

Extend = 1/8”

Baseline Spacing = 3/8”

Suppress 1 & 2 = OFF

Extension Lines

Color = BYLAYER

Linetype Ext #1&2 = BYLAYER

Lineweight = BYLAYER

Suppress = OFF

Extend beyond dim lines = 1/8”

Offset from origin = 1/16”

Fixed length extension lines = OFF

Symbols and Arrows

Arrowheads

First & Second = Architectural Tick

Leader = Right Angle

Arrow Size = 1/8”

Center marks

Mark = On

Size = 3/32”

Arc length symbol

Preceding dimension text = On

Radius dimension jog

Jog angle = 45

Text

Text appearance

Text style = Standard

Text color = Green

Fill color = None

Text height = 3/32”

Fraction height scale = 1.00

Draw frame around text = None

Text placement

Vertical = Above

Horizontal = Centered

Offset from dim line = 1/16”

Text alignment

Aligned with dim line = On

Fit

Fit options = Either text or arrows (best fit)

Text placement = Over dimension line, without leader

Scale for dim features = Use overall scale of: (see pg 10 Dwg Scale Factors for scale factor)

Fine tuning = Draw dim line between ext lines

Primary Units

Linear dimensions

Unit format = Architectural

Precision = 1/16”

Fraction format = Horizontal

Decimal separator

Round off = Off

Measurement scale

Scale factor = 0

Zero suppression

0 Feet = On

Angular dimensions

Units format = Decimal Degrees

Precision = 0

Zero suppression

Leading = Off

Trailing = Off


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2.1.8 Border / Title Block Rutgers University issues a standard border / title block that shall be used in all “Rutgers University Drawings”

which is to be xref’d into the sheet files. The border & associated text shall not be altered, if altered in any way the

submission shall be rejected.

The border / title block contains attributes that must be filled out properly. These attributes are a separate

block from the border, also included in the start package. Additionally, the full titles (logos) of the Project

Architect and Engineer must be placed in the proper area. Along with the A/E Logo the title block must

contain the Name, License Number and Date of the person responsible for the corresponding discipline.

(Please see below for additional information.)

All Drawing Revisions must be properly noted in the revision list as depicting the number and date of

revisions. They must be noted clearly and concisely and shall include at least 6 lines for revisions. Revisions

on the drawing areas shall be clouded and tagged with a delta triangle stating which revision number it in

relation to. The revision number in the triangle must coincide with its revision in the revision list.

**This diagram is for reference only, contents within the border or text may change without notice**


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2.1.8.1 Size and Material In an effort to maintain consistency in our permanent records of all the Universityʹs buildings, all completed

construction documents must be produced on Mylar plastic, matte finished both faces. Standard sizes shall be as

follows:

Arch D ‐ 24ʺ x 36ʺ Arch F ‐ 30ʺ x 42ʺ (preferred size)

2.1.8.2 Drawing Title The A/E title block and name of project shall be in a vertical format down the right‐hand side of the drawing, or

blocks in the lower right‐hand corner are preferred.

Project Name shall match the title of the project on the project budget analysis sheet (PBA).

Project Number (cross‐referenced to budget number).

Building Number.

Area large enough for A/Eʹs signature and seal

2.1.8.3 Drawing Number The A/E shall ask the Project Manager for the building number. This number shall be on all drawings. Use ʺTʺ

for title drawings, ʺSPʺ for site work, ʺAʺ for architectural, ʺFSʺ for food service, ʺFLʺ for interior design or

furniture layout, ʺLFʺ for laboratory furniture, ʺSʺ for structural, ʺPʺ for plumbing, ʺHVACʺ for heating,

ventilating, and air conditioning, ʺMʺ for mechanical, if plumbing and HVAC are combined, ʺFPʺ for fire

protection drawings, ʺEʺ for electrical drawings, and “ME” for mechanical and electrical combined.

2.1.8.4 Title Sheet / Cover Sheet A title sheet included in the CAD Start Package shall be included on all projects. Indicate sheet numbers and

description. After the title sheet is developed the A/E shall consult with the Project Team Leader and the

Manager of Document Services to assign a block of numbers to the project. The title sheet shall have the

following minimum information (the layout can be altered to best suit the projects needs):

1. Project name and location

2. Name, address, phone number, fax number, email address of the A/E and any consultants used on the

project.

3. Index of all drawings included in the Contract Documents, this should include the Rutgers Drawing

File Number/Sequence number.

4. Location map indicating the location of the project on the particular campus or within the town it is

located. Campus maps are available from the Manager of Document Services.

5. List of symbols and abbreviations used in the Contract Documents. Abbreviations used on the

Drawings must be industry standard recognized abbreviations and must be consistent throughout the

construction documents.

6. All New Jersey Uniform Construction Code criteria and data.

2.1.9 Policy on Model Space and Paper Space Model Space Only. Both the drawing model and the drawing’s title block are contained in the same

model space environment within a single CAD file. The paper space environment is not used. This

method is not allowed and will not be accepted.

Model Space and Paper Space Combined. Each CAD file is set up to contain only one title block in paper

space which references the building model(‘s) contained in model space. In the occasion where more

then one border per CAD file is needed, tabs maybe created to accommodate multiple sheets.


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2.1.10 Policy on External Reference Files (Xref’s) 1. All xref’s are to be inserted into sheet file (‘s) as an Attachment or Overlay using Relative Path as the

Path Type. Utilizing the file structure above (See Diag. 1.0) & setting the xref to Relative Path, the

drawings can be moved as needed and still maintain its links. Eliminating any further maintenance to

re‐link the xref’s.

2. Xrefs can be bound and packaged. Binding an xref to a drawing makes the xref a permanent part of the

design drawing. Keeping all files together as a package allows functionality in any situation. This

method is allowed but is not preferred and needs to be approved prior to submitting of drawings.

3. Rutgers Standard Border shall be xref’d. The text/attributes shall be inserted into each sheet as an

independent element. The text block shall not be altered (exploded, rearranged, etc.) in any way.

2.2.0 LAYERING

2.2.1 General Rules and Uses Rutgers University has adopted the AIA CAD Layer Guidelines Second Edition for layer naming only. See

Attributes (Colors & Pens) for the explanation of colors & how they depict the lineweight).

2.2.2 Attributes (Colors & Pens) 1‐Red being light (thinnest) to 7‐White being the darkest (heaviest). For ghosting/backgrounds 250‐Dark Grey

being the darkest (heaviest) to 255‐Lt. Grey being light (thinnest). See Diagram below for additional info.


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2.3.0 Policy on CAD FILE TRANSLATION

2.3.1 Error‐free AutoCAD Drawing Deliverables: Rutgers University recognizes that many of its A/E Firms do not use the same CAD systems as the University.

However, it is expected that A/E Firms who work with non‐AutoCAD file formats will submit DWG formatted

CAD files upon project closeout that are fully compliant with all of the standards outlined herein, and which

have no significant loss of drawing entities or project data that can result from standard CAD file translation

procedures.

All DWG files and CAD drawing entities submitted at the end of a project must be able to be manipulated using

standard AutoCAD drafting procedures. Non‐compliance with this policy may result in the rejection of CAD

files submitted at project closeout in addition to delayed rendering of final project payment. DXF may be

submitted with Rutgers University written approval first.

2.3.2 Translation Testing Recommended: For firms translating their native CAD file format into AutoCAD format also concerned about delivering error‐

free CAD files to Rutgers University upon project closeout, it is strongly recommended that thorough file

translation testing be conducted before the drawing development phase of the project. This will assure early

detection of file conversion issues, if any, and allow for corrective measures to be taken before the project

closeout period.

If the A/E firm can not submit translation/error‐free drawings during any phase then they must notify Rutgers

University immediately. Failure to do so will make the A/E firm responsible for if any/all chargers at there own

expense that accrued due to these errors.


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3.0.0 DRAWING FILE / SEQUENCE NUMBER STANDARD (For internal use only)

To eliminate confusion in our routine day to day design drawing activities, a standardized system will be

implemented whereby all drawings will be identified with significant file numbers at the initial onset of each

and every project (CAD / Drawing Board). The system delineates detailed information which is a prerequisite

for compliance with the computerized Rutgers Facilities, Utilities & Geographic Information System. Included

in the system are the procedures for drawing release and revision. A Step By Step Procedure Is Outlined As

Follows (for Internal Use Only):

3.0.1 DRAWING FILE NO. ASSIGNMENT PROCEDURE

3.0.1.1 A review of the project by Architect/Engineer/Designer is conducted to ascertain amount and

type of drawings required (In the As‐built Phase).

3.0.1.2 A request is made to the Document Services Dept. for a total amount of dwg file number

assignments affecting that project. (Including all trades) Call 848‐445‐2505 Anne Filosa.

3.0.1.3 All pertinent information concerning each drawing is given to the Document Services Dept., at

that time. I.E. Dwg. types ‐ Mechanical. Structural, Architectural, Electrical & etc…

3.0.1.4 For sizeable projects, additional numbers in the same numbering sequence will be reserved to

insure project number continuity in the event additional drawing number assignments are

required. (Upon request and when applicable)

3.0.1.5 The Document Services Dept. will maintain a hard copy project log designed to follow projects

from inception till completion. The log will contain drawing and project status on an on‐going

basis.

3.0.2 DRAWING FILE NO. SAMPLES

3.0.2.1 A sample significant building dwg file number will look like this:

BSH3573A001 = BSH 3573 A 0001

Numbered Issued CAMPUS BLDG. NO. DWG. TYPE

(ARCH)

SEQUENCE NO.

3.0.2.2 A sample significant utility dwg. file number will look like this:

BSHUA001 = BSH U A 0001

CAMPUS UTILITY AREA SEQUENCE NO.

3.0.2.3 CAD/Scanned Bldg. Dwgs. ‐ For bldg. drawings that are on CAD or scanned, the building

number and the sequence number only will be used for drawing identification and retrieval. (This

is due to the eight (8) character restriction in the computer program.)

(Sample From Item 3.0.2.1)

37530001 = 3573 0001

BLDG. NO. SEQUENCE NO.


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3.0.2.4 CAD/Scanned Utility Dwgs. ‐ For utility drawings that are on CAD or scanned, the Campus,

Utility Designation and the Sequence number only will be used for drawing identification and

retrieval.

(Sample From Item 2.2)

3.0.3 REVISION PROCEDURE

Revisions to existing released drawings (drawn in‐house) will be as follows:

3.0.3.1 A reproducible copy translucent bond of the dwg to be revised is to be placed in file. This copy

will be marked ʹvoid‐superseded by new file No.____.ʹ It will replace the original dwg. that will

be revised.

3.0.3.2 Assign new file no. to revised dwg and also record this no. on the superseded file copy, (see dwg.

rev. procedure 3.1). This will cross reference the two (2) drawings and render the preview issue

(on the superseded dwg.) intact.

3.0.3.3 Make the change to the original file dwg and indicate the revision description in the change block

area.

3.0.3.4 The revision issue column in the change block area will utilize the alphabet (circumscribed by a

triangle) to identify each revision (A). ∆

A H.C. 9‐9‐94 J.R. CHANGED….

ISSUE BY DATE APPD BY DESCRIPTION

3.0.3.5 In the event that a revision may require an itemized breakdown, it can be displayed as follows:

3.0.3.6 An Approved By column is to be added to the change block area next to the date column. Each

revision issue must be initialed by the Project Manager prior to formal release print issuance. (See

dwg. revision procedure 3.4)

3.0.4 REVISION PROCEDURE

Same as dwg revision procedure 3.1 for drawings made in‐house except:

3.0.4.1 A reproducible copy (vellum/mylar) is made from the original dwg. Revisions are to be made to

the reproducible copy.

3.0.4.2 The original file dwg remains intact should litigation become an issue in the future.

BSHU0001 = BSH U 0001

CAMPUS UTILITY SEQUENCE NO.

A M.F. 9‐7‐74 P.M. A1…

A2…

A3…

ISSUE BY DATE APPD BY DESCRIPTION


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3.0.5 NEW DRAWING RELEASE PROCEDURE

3.0.5.1 All fields in the title block area of the dwg are to be completed and a comprehensive description

of the project and dwg title is mandatory for documentation and future reference.

3.0.5.2 The situations listed constitute a formal dwg release and must be signed by the Rutgers

University Architect:

A. Prints issued for bids B. Prints issued for construction

3.0.5.3 The change block area of the dwg (above the title block) must indicate the reason for the issue. i.e.

“Issued for Bids,” – “Issued for Construction” etc. (see dwg. revision procedure 3.0.3.4)

3.0.5.4 The first formally released dwg will display “A” in the issue column of the change block. (See

dwg. revision procedure 3.0.3.4)

3.0.5.5 In the event that a new dwg is created from information extracted and modified from any file

dwg, a cross reference notation in the changed area of the file dwg is to be made to reference the

new dwg. This will update and highlight the change area of the file dwg for future reference.

3.0.5.6 If dwg. is to be formally released (see new dwg. release procedure 3.0.5.2), the project log is to be

updated and dwg. is to be turned over to the Document Services Dept. for documentation and

print distribution. At this time a copy of the log will be placed in the main design service request

(DSR) file folder. This cross references the dwg’s affected by the DSR.

3.0.5.7 If dwg is not to be released at time of completion and kept on hold, it is to be stored in the

preliminary dwg file cabinet in the appropriate campus area drawer. At this time the project log is

to be updated in the remarks column with the reason for the hold.


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4.0.0 ROOM NUMBERING ON FLOOR PLANS

With over 800 buildings, in 1970 Rutgers adopted a standard method of handling room numbers which should

be adopted from the earliest possible point in the design process and carried throughout to completion. The A/E

shall use the Rutgers Room Numbering System on all drawings. At design development completion, the A/E

will work with “Institutional Planning and Operations, Office of Space Management” to develop room

numbers consistent with the University system.

Consistent room numbering will facilitate matters for numerous organizations including Inventory Control, Fire

and Emergency Services, and the Facilities Maintenance Services. Nothing can be more confusing than several

different room numbering systems for the same building. Therefore, the following procedure shall be followed

by all A/Eʹs.

The system depends on some basic definitions as follows:

Corridor: A space normally used for pedestrian traffic, at least 5 feet wide and enclosed by solid walls.

Vestibule: A space used for traffic that is a point of ingress or egress to a building, with doors on two

walls.

Room: A clearly defined space not normally used for through traffic and enclosed by solid walls.

First Floor: The lowest floor of any building which is at least 50% above surrounding grade.

Lobby: A space used for traffic that is a point for ingress or egress to a building or floor from upper or

lower floors.

In general, room numbers will consist of three digits with the first digit designating the floor. Basement rooms

will use a zero (0) as the first digit. If there are floors below the basement, the first level below would be

considered the sub‐basement and given an S prefix i.e. S001, S002. In very rare occurrences, there will be a floor

between the basement and the first floor that cannot be considered the first floor. For those situations, the floors

will be considered ground floors and given the prefix G i.e. G001, G002.

In general, all floors of the building should have similar patterns. Numbering patterns should begin at the end

of the corridor nearest the main entrance or lobby. Even numbers should apply to rooms on the right side of the

corridor and odd numbers to rooms on the left, moving away from the entrance. Numbers should be in direct

sequence, and only one number should be applied to one room regardless of the number of doors to that room

off the corridor. Rooms which have no direct entrance from a corridor should be designated by adding a letter

after the number of the room through which they are entered from the Corridor (101A). If they can be entered

through more than one room, the number of the room most frequently used to gain access should be used

While this system is quite sensible, its basic premise assumes a fairly simple floor plan, a situation which seldom

occurs in actual practice. Most new buildings have complicated floor plans designed to suit a specific purpose

without consideration for creation of any rigid geometric order, and numerous alterations and additions to

older buildings often wreak havoc on established room numbering.

However, it is possible to establish a fairly reasonable room numbering plan for virtually any building,

provided that the basic rules are applied and tempered with common sense and judgment. It is essential that the

numbering system for new buildings or renovated buildings be developed by someone thoroughly familiar

with the system and the University.

Once the basic floor plan is established, prints shall be submitted to the Office of Facilities where the

appropriate room numbering system will be marked on the prints. Room numbers will be indicated with a

rectangle drawn around each number. The marked prints will be returned to the A/E with instructions to

adhere to the established room numbers on all subsequent submissions. Inevitable changes arising during the

design process, as they affect room numbering, will be cleared with the Office of Facilities.


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Doors should be numbered with a system which reflects the room number to which the door allows access. For

example, the door to room 104 should be labeled ʺ104/1ʺ or ʺ104/Aʺ or similar system.

After the final plans are approved, the A/E shall prepare a separate room numbering plan, drawn to a scale of 1ʺ

= 20ʹ on 17ʺ x 22ʺ Mylar transparency showing all rooms and spaces, with numbers as indicated above, and

names. This drawing shall also be transmitted to the University in CAD format on a computer disc (see CAD

Files below for submitting procedure). All CAD files must be AutoCAD release 12 or higher. Drawing shall be

accurate enough to show such things as distinctions in thickness of major walls and interior partitions. Plan

shall also show all entrances and exits, stairways, elevators, service areas and major architectural features, such

as window walls, plazas, ramps and loading docks. Dimensions need not be shown, and details not pertinent of

the general layout should be omitted.


‐ 17 ‐

5.0.0 SET PROCESS & ADDENDA

5.0.1 Digital Bid Sets Design Phase (I, II, III & IV) ‐ Electronic Version

1. Drawings in DWF format are uploaded to Buzzsaw into its proper designated folder matching the

current phase being submitted for review.

2. Along with the sets required a disc containing all the drawings in DWG format shall be submitted for

review & compliance. This step is important in troubleshooting drawings issues (if any) early on in

the project, mainly to avoid delays that can hinder the projects timeline.

Bid Set ‐ Electronic Version (Signed)

1. The 100% completed design drawings shall be submitted in (See Sect 2.1.0 for additional info):

A. AutoCAD 2010 .dwg format or earlier for compliance inspection & archiving.

B. PDF format for applying the University Architects digital signature and distribution. 2. Specifications in PDF format signed by A/E Firm are sent to Institutional Planning and Operations

(IPO) for the signature of the University Architect.

Distribution ‐ Upon completion all “Bid Set” files are then distributed using one of the following methods:

1. Handed to the Contractors on a CD/DVD media with all drawings & specs (See Section 5.0.1)

2. Downloaded from the Facilities FTP Server. (See Section 2.1.1)

Addendas – Electronic/Media Version

1. The updated files (signed by A/E Firm) shall be handled in the same manner as the “Bid Set” also for

review and approval of the University Architect.

2. The required sets (drawings & specs) of the Addenda shall be sent to Institutional Planning and

Operations (IPO) on any media that best suits that addendum prior to bid opening.

3. Updated full size drawing Mylars (Matching the Bid Set submission size) of each revision marked &

tagged (see the CAD Standards for additional information) are to be sent to IPO’s Office of Document

Services for archiving.

As‐built Set (Drawings & Specs)

1. A/E must submit a legible marked‐up copy of the General Contractors as‐builts accompanied with

updated signed electronic drawings with the changes incorporated (Record Set).

Record Set (Drawings & Specs)

1. Upon completion of the Record Set mylars of the drawings along with the electronic files shall be

submitted to Institutional Planning and Operations (IPO) for approval and archiving.

5.0.2 Digital Bid Sets (This procedure shall be followed herein in accordance with this standard unless noted otherwise by Rutgers University in writing.)

Digital Bid Set shall consist of the 100% Design drawings and specifications used for the bidding process. These

drawings & specifications shall be issued in a PDF format on CD/DVD media or thru a FTP site. The Bid

Process isn’t changing for the exception of a paperless release and requirements stated herein.

The Contractor shall verify that all files are included and can be accessed. If there are any file(s) missing or

can not be accessed, the Contractor shall contact Rutgers University Project Manager for a new disk/file. Once

all files have been verified a transmittal shall be submitted back to the Rutgers University Project Manager

before and/or on Bid Opening Meeting. This “transmittal” can be found on the disc or on the FTP site supplied

to the end user.

Date post:	05-Jun-2018
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