Carbondale & Rural Fire Protection District Meeting of the Board of Directors August 12, 2020 11:00 a.m. Agenda A. Call to order & roll call B. Consent Agenda 1. Approve Previous Minutes 2. Current Bills & Balances C. Persons Present Not on the Agenda D. Staff Reports 1. Chief’s Report 2. Attorney’s Report 3. Other E. Financial Report 1. Other F. Bond Projects 1. Buildings 2. Apparatus 3. Other G. November 2020 Election 1. Approve IGAs with County Clerks 2. Ballot Language Discussion 3. Other H. 2021 Budget 1. Appoint Budget Officer 2. 2021 Draft Budget 3. Other I. Old Business 1. Other J. New Business 1. Other K. Adjourn
Transcript
Carbondale & Rural Fire Protection District Meeting of the Board of Directors
August 12, 2020 11:00 a.m.
Agenda A. Call to order & roll call B. Consent Agenda
1. Approve Previous Minutes 2. Current Bills & Balances
C. Persons Present Not on the Agenda D. Staff Reports
1. Chief’s Report 2. Attorney’s Report 3. Other
E. Financial Report 1. Other
F. Bond Projects 1. Buildings
2. Apparatus 3. Other
G. November 2020 Election 1. Approve IGAs with County Clerks 2. Ballot Language Discussion
3. Other H. 2021 Budget
1. Appoint Budget Officer 2. 2021 Draft Budget 3. Other
I. Old Business
1. Other J. New Business
1. Other
K. Adjourn
Carbondale & Rural Fire Protection District www.carbondalefire.org
Other Fires (100) 1 2 0.8% -50.0% Rupture/Explosion (200)
0 0 0.0%
EMS/Rescue (300) 55 64 46.2% -14.1%
Haz. Condition (400) 3 1 2.5% 200.0%
Service Call (500) 7 7 5.9% 0.0%
Good Intent (600) 33 35 27.7% -5.7%
False Call (700) 19 12 16.0% 58.3%
Severe Weather (800) 0 0 0.0%
Special Incident (900) 0 1 0.0% -100.0%
Total All Incidents 119 122 100% -2.5%
Important Events & Projects
• Daily initial attack patrols with two trucks, one in North end and one in South end
• Initial attack keeping small fires small
o July 2nd – Wildland fire extinguished by Days Inn
o July 12th – Mutual aid assistance for wildland fire in Glenwood Springs
o July 22nd – Single tree fire from lightning strike extinguished on Crystal River Ranch
o July 30th – IA crew first on scene HWY 82 at Blue Creek Ranch for wildland fire
• Brush 81 with crew of three deployed to Stewart Fire in Colorado
• New Ambulance arrived and put in service
Respectfully Submitted, Mike Wagner Operations Division Chief
Monthly Totals - July Incidents
Incident Response by Primary Station Zone
2020 2019 %Current +/-
Month/Yr 2020-2019
Station 8000 1 N/A 0.8% N/A
Station 8100 87 92 73.1% -5.4%
Station 8200 5 8 4.2% -37.5%
Station 8300 1 1 0.8% 0.0%
Station 8400 15 16 12.6% -6.3%
Station 8500 11 5 9.2% 120.0%
Carbondale & Rural Fire Protection District 300 Meadowood Drive Carbondale, CO 81623 970-963-2491 Fax 970-963-0569
Board of Directors Report August 2020 Completed Plan/Code Reviews Eastwood Self Storage, Town of Carbondale 852 Handy Drive, Solar Review, Pitkin County 854 Handy Drive, Solar Electric, Pitkin County 605 Redstone Blvd, event tent. Pitkin County Thompson Park Condominiums, Town of Carbondale Lake Springs Ranch, ROW abandonment, Garfield County
Pending/On-going Plan/Code Reviews
Carbondale Center Place, revise zoning application, Town of Carbondale
Inspections Red Hill Lofts, fire flow test, Town of Carbondale Columbine House, general inspection, Town of Carbondale 1380 Main Street, fire service main flush, Town of Carbondale 1380 Main Street, fire sprinkler final, Town of Carbondale Carbondale Family Dental, construction final, Town of Carbondale Carbondale City Market, fire alarm final, Town of Carbondale Other Projects
Radio programming
Board of Directors Training Program Report
August 2020
July Training:
• July 14th , Airway Emergencies and Adjuncts, St 82
• July 15th , Wildland Urban Interface training
• July 16th , New Member Academy
• July 20th , Airway Emergencies
• July 21st , New Member Academy
• July 27th , Pediatric Emergencies
July Highlights:
• CRFPD returned to in person volunteer training this month in Carbondale and the south end.
• Shift training this month consisted of NFPA 1410 Engine Company drills, Airway and Pediatric Emergencies and 2 training sessions with our Physician Adviser, Dr. Stahl.
• One member graduated from the Colorado Mountain College Firefighter 1 Academy.
• Six members completed a pre- plan of the Marble Quarry. • Three members completed driver training with the Division of Fire Prevention
and Control’s Mobile Driving Simulator. • One member completed her Drone Pilot training and testing and will receive
certification from the FAA.
Certification Management:
• I assisted two members in the renewal of their Colorado EMT certifications. • All training records, EMS continuing education credits, Firefighter Job
Performance requirement (JPRs) and Wildland Incident Qualification records are up to date through the end of the month.
Training Hour Totals:
• 40 individual trainings were conducted throughout the month of July.
• 44 members completed 510 man hours of training in July.
Respectfully submitted,
Deputy Chief/ Training Officer Frank Nadell
May 31, 2020
Interest Rate
General Fund
Alpine Checking 1,209,883.72 0.00%
Alpine Money Market Fund 1,878,213.42 0.01%
TOTAL 3,088,097.14$
Capital Projects Fund #1
Alpine Checking 27,420.23 0.00%
Alpine Money Market Fund 831,006.85 0.01%
Alpine Impact Fee Fund 140,044.72 0.01%
Alpine Loan Fund Money Market 196,187.69 0.01%
TOTAL 1,194,659.49$
Capital Replacement Fund
CSafe CRF Account 402,847.10 0.44%
TOTAL 402,847.10$
Capital Projects Fund 19
Alpine Checking 32,125.20 0.00%
Alpine Money Market Fund 450,050.60 0.01%
CSafe 4,909,739.90 0.44%
TOTAL 5,391,915.70$
Bond Fund
CSafe 510,045.78$ 0.44%
Pension Fund
FPPA 2,179,785.70$
Ambulance Billing Report - June
Cash Collected on Accounts 13,394.41$
New Accounts Billed 43,542.20$
Medicare Assignments/Medicaid & Other Write-Offs 20,402.23$
Aging Report
0-30 Days 31-60 Days 61-90 Days >90 Days
$38,389.97 $17,251.70 8,541.17$ 33,261.51$
General Fundnone
Capital Projects Fundnone
Capital Projects Fund 19
Miscellaneous IncomeGeneral Fund
$200.00 Donation$14.00 Record Research
Capital Projects FundPotvin Painting 930.00$ deposit for painting
Capital Projects Fund 19none
Checks Issued Between Board Meetings
Date Name Amount
1110 · Alpine Bank-Checking GF07/01/2020 Town of Carbondale -34.7407/01/2020 Town of Carbondale -48.6207/01/2020 Town of Carbondale -83.1607/01/2020 Comcast Internet -114.9007/01/2020 Town of Carbondale -146.7407/01/2020 Xcel Energy -1,464.6707/02/2020 Mountain Waste & Recycling -45.0007/02/2020 Mountain Waste & Recycling -599.5307/02/2020 Mountain Waste & Recycling -45.0007/07/2020 Holy Cross Energy -21.4507/07/2020 Holy Cross Energy -51.9807/07/2020 Holy Cross Energy -75.3407/07/2020 Holy Cross Energy -76.0207/07/2020 Holy Cross Energy -99.7607/13/2020 Century Link Business -52.2807/21/2020 Colorado State Treasurer -1,576.9107/22/2020 Holy Cross Energy -63.3507/22/2020 Xerox Corporation -687.4407/28/2020 Pinnacol Assurance -6,093.0007/31/2020 Comcast Internet -114.9007/31/2020 Xcel Energy -1,438.88
Total 1110 · Alpine Bank-Checking GF -12,933.67
TOTAL -12,933.67
11:57 AM Carbondale & Rural Fire Protection District
08/07/20 Electronic PaymentsAccrual Basis July 2020
Date Name Amount
1110 · Alpine Bank-Checking GF07/09/2020 QuickBooks Payroll Service -71,311.8707/10/2020 Colorado Department of Revenue -4,321.0007/10/2020 United States Treasury -17,664.4407/10/2020 FPPA -26,094.8807/23/2020 QuickBooks Payroll Service -68,874.5707/24/2020 Colorado Department of Revenue -89.0007/24/2020 Colorado Department of Revenue -3,566.0007/24/2020 United States Treasury -14,068.7607/24/2020 FPPA -24,245.72
Total 1110 · Alpine Bank-Checking GF -230,236.24
TOTAL -230,236.24
10:20 AM Carbondale & Rural Fire Protection District
08/07/20 Payroll TransactionsAccrual Basis July 2020
Num Date Name Amount
1110 · Alpine Bank-Checking GF40038 08/12/2020 Western Slope Health Care Group -45,244.5040039 08/12/2020 Ace Hardware -1,902.5640040 08/12/2020 Acme Fire Alarm Company Inc. -271.5040041 08/12/2020 Airgas USA, LLC -771.6140042 08/12/2020 All Valley Resource -130.0040043 08/12/2020 Alpine Tire Co., Inc. -2,660.8740044 08/12/2020 Amazon Business -261.6640045 08/12/2020 Bound Tree Medical, LLC -787.2540046 08/12/2020 Cedar Networks -965.0040047 08/12/2020 Cenex Fleetcard -2,417.3240048 08/12/2020 Century Link -187.1640049 08/12/2020 Comcast Cable -47.4840050 08/12/2020 Commercial Tire Service, Inc. -809.0040051 08/12/2020 Employers Council -1,500.0040052 08/12/2020 Eric J.Gross Attorney P.C. -2,891.0040053 08/12/2020 Galls, LLC -301.3740054 08/12/2020 Glenwood Springs Ford -174.0240055 08/12/2020 Grand Junction Pipe -14.9740056 08/12/2020 Granite Telecommunications -393.8640057 08/12/2020 Gunnison County Assessor -25.0040058 08/12/2020 Ireland Stapleton, PC -465.0040059 08/12/2020 Kathlene Bernat -160.0040060 08/12/2020 Kroger - King Soopers Customer Charges -239.7440061 08/12/2020 Life Assist, Inc. -5,543.8140062 08/12/2020 Life Line Billing Systems, LLC -1,038.0740063 08/12/2020 Lowe's -126.3440064 08/12/2020 Marble Water Company -130.0040065 08/12/2020 McMahan & Associates, LLC -15,750.0040066 08/12/2020 McNeil & Company, Inc. -16,774.0040067 08/12/2020 Mountain Pest Control, Inc. -228.0040068 08/12/2020 Napa Auto Parts -440.8040069 08/12/2020 Pacific Sheet Metal, Inc. -2,766.0040070 08/12/2020 Pilot Institute LLC -99.0040071 08/12/2020 Pitkin County Assessor -25.0040072 08/12/2020 Redstone Water & Sanitation District -312.0040073 08/12/2020 San Juan Fabrication, Inc. -1,687.5040074 08/12/2020 Shift Calendars, Inc. -139.4440075 08/12/2020 Staples Business Credit -232.2540076 08/12/2020 Stericycle, Inc. -731.1440077 08/12/2020 The Key People -525.0040078 08/12/2020 Triad EAP -359.3140079 08/12/2020 UL LLC -9,147.0040080 08/12/2020 Valley View Hospital -294.0440081 08/12/2020 VIP Trash Removal -270.0040082 08/12/2020 Western Paper Distributors -237.28
Total 1110 · Alpine Bank-Checking GF -119,476.85
TOTAL -119,476.85
11:57 AM Carbondale & Rural Fire Protection District
08/07/20 General Fund Check RegisterAccrual Basis August 12, 2020
1110 · Alpine Bank Checking2136 08/12/2020 A4 Architects, LLC -33,094.252137 08/12/2020 Credit Union of Colorado -722.942138 08/12/2020 CTL Thompson Inc. -3,750.002139 08/12/2020 Phil Vaughn Construction Management, Inc. -9,174.332140 08/12/2020 PNCI Construction, Inc. -250,081.512141 08/12/2020 ProSpace Interiors, Inc. -1,427.302142 08/12/2020 ROI Fire & Ballistics Equipment, Inc. -26,100.00
i. Prepare and mail a combined TABOR notice by October 2, 2020, no less
than 30 days prior to the Election.
ii. Mail TABOR notice to eligible electors at each address in Pitkin County
where one or more registered voters of the Political Subdivision and of
any other participating political subdivision resides.
iii. Determine the least cost method for mailing the TABOR notice.
iv. Refer inquiries concerning the substance of ballot issues and ballot
questions or Political Subdivision operations to the Political Subdivision
DEO named in this Agreement.
XI. ELECTION COSTS
i. The Clerk will keep accurate accounts of all costs incurred to conduct the
Election, including, but not limited to, costs for supplies, printing, ballot
mailing, TABOR, election notices, temporary labor, compensation of
election judges, and other expenses attributable to conducting the Election
on behalf of the Political Subdivision.
ii. The Clerk will determine the cost allocation for each Political Subdivision
participating in the Election. The cost is determined on the basis of the
total number of registered voters within each Political Subdivision and the
amount of space, in inches, the Political Subdivision uses on the ballot or
ballot issue notice.
Page 10 of 14
iii. The Clerk will charge and allocate to the Political Subdivision its share of
expenses incurred by the Clerk to remedy, resolve, or reconcile the
Political Subdivision’s failure or omission to timely perform any of its
obligations under the Agreement, without regard to whether the Political
Subdivision rescinds its intent to participate in the Election.
iv. There will be a minimum charge for participation in the Election of $1000,
and in no event will any district pay less than $1000.
v. The Clerk will submit to the Political Subdivision an invoice, within 90
days of the Election, for their pro rata share of costs incurred in
participating in the Election.
vi. The Political Subdivision must reimburse the Clerk for Election costs as
allocated within 30 days of receiving the invoice of its pro rata costs.
vii. In the event of a recount, mandatory or permissive, of a candidate contest,
ballot issue, or ballot question certified by the Political Subdivision, the
Clerk will charge expenses reasonably incurred to conduct any such
recount or ballot contest to the Political Subdivision. If more than one
Political Subdivision participating in the Election is involved in any such
recount or election contest, the costs will be prorated between the Political
Subdivision and other participating entities.
XII. CANCELLATION OF THE ELECTION:
i. If the Political Subdivision opts to cancel its Election, the Political
Subdivision must notify the Clerk immediately.
Page 11 of 14
ii. The Political Subdivision must pay the Clerk all amounts due, including
production and mailing costs incurred before and after the Clerk received
cancellation notice.
iii. The Political Subdivision must provide notice of publication of the
cancellation of its Election. A copy of the publicized notice must be
posted in the office of the Clerk, office of the D.E.O., and if the Political
Subdivision is a special district in the office of the Division of Local
Government10.
iv. The Political Subdivision cannot cancel its participation in the Election
after October 9, 2020, 4:30 p.m., 25 days prior to the Election11.
XIII. ADDITIONAL TERMS:
i. In the event a court of competent jurisdiction finds the Election for the
Political Subdivision was void or otherwise defective as the sole result of
the failure of the Clerk to perform in accordance with this Agreement or
federal and state Election laws, the Political Subdivision will be entitled to
recover expenses or losses cause by such breach or failure up to the
maximum amount paid by the Political Subdivision to the Clerk. This will
be the exclusive remedy for breach available to the Political Subdivision.
The Clerk will not be held liable for any expenses, damages, or losses in
excess of the amounts paid by Political Subdivision under this Agreement.
ii. If requested by Clerk, Political Subdivision shall designate eligible
electors of Pitkin County to participate in ballot counting, recounts, testing
and auditing of voting equipment used in the Election, and the canvass,
and to serve as election judges and on various boards and panels convened
Page 12 of 14
to oversee the Election. In the event Clerk does not request the Political
Subdivision to designate eligible electors under this section, all election
judges, boards and panels will be comprised of registered electors
affiliated with the major political parties and nominated by the county
chairpersons thereof; provided, however, that Clerk reserves the right to
appoint unaffiliated electors or electors affiliated with minor political
parties if the county chairpersons of the major political parties are unable
or fail to nominate a sufficient number of registered electors affiliated with
the major political parties.
iii. No portion of this Agreement creates a cause of action to anyone who is
not a party to this Agreement.
iv. This Agreement does not waive any privileges or immunities otherwise
possessed or enjoyed by the parties, their agents, representatives, or
employees, unless expressly stated.
v. Any proposed Political Subdivision not identified by a tax code in the
Pitkin County Assessor records must provide the Clerk with a certified
legal description, map and locator, identifying all “high/low” ranges for
street addresses within the proposed Political Subdivision by 180 days
before the Election. If the locator data is not provided by 180 days the
proposed Political Subdivision will not participate in the Election.
vi. Statutory requirements under the Election Code, TABOR, and Secretary
of State Election Rules apply to the completion of any duties or tasks
required under this Agreement.
Page 13 of 14
vii. The Clerk agrees to perform the services specified in this Agreement in
consideration of the Political Subdivision’s timely payment of costs and
performance of its other obligations as set forth.
viii. The Political Subdivision warrants it has sufficient funds available in its
approved budget to pay all amounts due to the Clerk.
ix. The Agreement is effective as of the day of signing.
Signed this ____ day of _________________________, 2020.
______________________________________
Janice K. Vos Caudill Date ____________________________________ Political Subdivision: By: _________________________________ Date Title: ________________________________
Page 14 of 14
Colorado Revised Statute
1: 1-7-116(2)
2: 1-1-101
3: 1-5-205(1)
4: 1-8.5-101
5: 1-10-201(1)
6: 1-1-106(5)
7: 32-1-806(2)
8: 1-5-203(3)(a)
9: 1-7-904
10: 1-5-208(6)
11: 1-5-208(2)
3272962.1
SHALL __________________ FIRE PROTECTION DISTRICT BE AUTHORIZED TO INCREASE OR DECREASE
ITS CURRENT AND ALL FUTURE GENERAL MILL LEVIES IF, ON OR AFTER NOVEMBER 3, 2020,
THERE ARE CHANGES IN THE METHOD OF CALCULATING ASSESSED VALUATION, INCLUDING BUT
NOT LIMITED TO A CHANGE IN THE PERCENTAGE OF ACTUAL VALUATION USED TO DETERMINE
RESIDENTIAL ASSESSED VALUATION DUE TO ARTICLE X SECTION 3 OF THE COLORADO
CONSTITUTION (COMMONLY KNOWN AS THE GALLAGHER AMENDMENT), SO THAT, TO THE
EXTENT POSSIBLE, THE ACTUAL TAX REVENUES GENERATED BY SUCH MILL LEVIES ARE THE
SAME AS THE ACTUAL TAX REVENUES THAT WOULD HAVE BEEN GENERATED HAD SUCH
CHANGES NOT OCCURRED?
Updated: 6/29/20
3263993.1
November 2020 Coordinated Election Calendar
November 2020 Dates
Deadline Action Statutory Reference(s)
Court Order Setting Election or Motion Initiate election process
July Board meeting N/A Board moves to notify County Clerk & Recorder of intent to
participate in election
§1-7-116(5)
July 24, 2020
(Friday)
100 days prior1 Notify County Clerk & Recorder of participation in coordinated election. Notice of Intent to
