Check-out Inventory Report · 2020. 5. 1. · Check-out Inventory Report Sample No Sample Road,...

Check-out Inventory Report

Sample No Sample Road, SampleTown, Sample County, England,Sample Post Code

TENANT NAMESample First NameSample Last Name

TENANCY TYPESingle

REPORT CONFIRMED BYSaj Satkunathasan

TENANCY START DATE03/01/2020

TENANCY END DATE01/05/2020

PROPERTY VISIT DATE01/05/2020

PREPARED ON BEHALF OFSample Landlord/Agent Telephone: 07460586568

Check-out Inventory details: Record of appliance manuals (if any present); Record of key handover;Record of meter readings (where accessible).

Compliance checklists.

Habitation Compliance Checklist

Detailed descriptions and schedule of condition and cleanliness for all fixtures and fittings.

Disclaimer and check-out guidance details.

This report contains

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Name Status

Porch

Floor Tenant responsibility Clean

Entrance/Hallway

Walls Tenant responsibility Repair Clean

Lounge

Door Landlord responsibility Repair

Ceiling Tenant responsibility Repair

Light Fittings Tenant responsibility Clean

Walls Tenant responsibility Repair


Sofa Tenant responsibility Clean

Dining Room

Radiator Tenant responsibility Clean

Sockets & Switches Tenant responsibility Clean


Kitchen

Ceiling Tenant responsibility Clean


Floor Landlord responsibility Repair Clean

Hob Tenant responsibility Clean

Oven Tenant responsibility Repair Clean

Ground FloorBathroom

Extractor Fan Tenant responsibility Clean

Bath Tenant responsibility Repair Clean

Basin Tenant responsibility Repair Clean

Stairway/Landing


Loft Hatch Tenant responsibility Clean

Bedroom 1

Windows and Sills Tenant responsibility Repair Clean

Wardrobe Tenant responsibility Items left behind require removal

Bedroom 2

Radiator Tenant responsibility Repair Clean

Bed Tenant responsibility Repair Clean

Hot water cylinder Tenant responsibility Clean

Bedroom 3

Maintenance Action Required

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Ceiling Tenant responsibility Clean


Name Status

This is a furnished three bedrooms mid terrace house with front, back gardens and shed

Property Information

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Glossary of Terms

For guidance, please find a glossary of terms used within this report:

Very Poor: Extensively damaged/faulty. Examples:large stains; upholstery torn; very dirty.

Poor: Extensive signs of wear and tear. Examples:stains/marks/tears/chips.

Fair: Signs of age. Examples: frayed; small lightstains/marks; discolouration.

Good: Signs of slight wear. Examples: generallylightly worn.

New Item: Still in wrapper or with new tags/labelsattached. Recently purchased, installed ordecorated.

Very Poor: Not cleaned. Requires cleaning to agood or excellent standard.

Poor: Item dusty or dirty. Requires further cleaningto either good or excellent standard.

Fair: Evidence of some cleaning, but signs of dust ormarks.

Good: Item cleaned and free of loose dirt.

Excellent: Item immaculate, sparkling and dust free.

Captured (external device)The date provided by the image file itself, usually setby the device that captured it.

Captured (via App)The date a photo was taken within the platformmobile App. This is a more reliable source than theabove.

Captured (certified by inspector)The date a photo was taken according to theinspector (defaulting to the inspection date).

AddedThe date on which the photo was added to theplatform.

Changed since the last report.

Disagreed by tenant

Repair

Beyond fair wear and tear

Replace

Missing

Condition Cleanliness

Photo Terms Status Icons

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Schedule of Cleanliness and Condition

Room/Space Description Condition Cleanliness Photos

Front Garden Fair seasonal order. Numerous weeds present. Paved area Good seasonal order. Fencing appears secure.

Good Good 7 photos

Porch Clean and tidy. Neutral smell (no smoking or pet odours) Good Good 8 photos

Entrance/Hallway Clean and tidy. Neutral smell (no smoking or pet odours) Good Good 8 photos

Lounge Clean and tidy. Neutral smell (no smoking or pet odours) Good Good 4 photos

Dining Room Clean and tidy. Neutral smell (no smoking or pet odours) Good Good 4 photos

Kitchen Clean and tidy. Neutral smell (no smoking or pet odours) Good Good 4 photos

Ground FloorBathroom

Clean and tidy. Neutral smell (no smoking or pet odours) Good Good 4 photos

Stairway/Landing Clean and tidy. Neutral smell (no smoking or pet odours) Good Good 5 photos

Bedroom 1 Clean and tidy. Neutral smell (no smoking or pet odours) Good Good 4 photos



Back Garden Good seasonal order. Fencing appears secure. No rubbish present. Good Good 8 photos

General Overview

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Check-out Inventory Details

Keys photographed, tested & handed over

YES

Appliance manuals photographed & handed over

NO

All tenant items, rubbish & food removed

YES

Doors and windows locked before exitYES

Action Required by TenantN/A

Action Required by LandlordN/A

Provided by Inspector

Captured (Certified by inspector) 03/01/2020

Added 28/04/2020



Added 01/05/2020

Previous State3rd January 2020

Current State1st May 2020

Check-out Inventory Procedures

Key Photos

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Utility Details

Gas Electricity

03/01/2020 Sample Meter Reading 11465

01/05/2020 Sample Meter Reading 11465

Meter SerialSample Serial Number

Meter SupplierBritish Gas: 0800 0480202

Meter LocationExterior/cabinet (right side)

Meter SerialZ14N256895

Meter SupplierEDF: 0113 820 7117

Meter LocationEntrance hallway



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Added 01/05/2020



Gas Check

Electricity Check

Utility Readings

Utility Photos

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Room Details

The small thumbnail images in this section can be used as a reference point. Larger copies of these imagescan be found in the 'Room Image Library' section towards the end of this report.

Item Date Description Condition Cleanliness Photos

Overview(External)1.1


Fair seasonal order. Numerous weeds present. Paved area Good seasonal order. Fencing appears secure.

Good Good 7 photos


Fair seasonal order. Numerous weeds present. Paved area Good seasonal order. Fencing appears secure.

Good Good 7 photos



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Overview(External)



Front Garden

Front Garden Photos

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General Overview2.1

Previous State3rd January 2020 Clean and tidy. Neutral smell (no smoking or pet odours). Good Good 8 photos

Current State1st May 2020 Clean and tidy. Neutral smell (no smoking or pet odours) Good Good 8 photos

Floor2.2

Previous State3rd January 2020 Carpeted. Worn carpet. Loose fitting carpet. Loose debris present Good Good 2 photos


Carpeted. Worn carpet. Loose fitting carpet. Loose debris present Good Poor 2 photos

Tenant responsibility Clean



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GeneralOverview



Porch

Porch Photos

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Floor



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General Overview3.1



Smoke Alarm3.2


Ceiling mounted alarm. Test function working. Note to tenant:Please test periodically.

Good Good 1 photo



Good Good 1 photo

Walls3.3


Picture hooks/nails present Free of marks stains and scuffs.

Good Good 1 photo


Picture hooks/nails present Free of marks stains and scuffs.

Good Fair 1 photo

Tenant responsibility Repair Clean



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GeneralOverview



Entrance/Hallway

Entrance/Hallway Photos

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SmokeAlarm



Walls



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General Overview4.1



Door4.2


Free of marks and scratches to front side and reverse. Door frameis damaged

Good Good 3 photos


Free of marks and scratches to front side and reverse. Door frameis damaged

Good Poor 3 photos

Ceiling4.3


Plastered/Painted white. Hairline crack present. Free ofcobwebs/dust

Good Good 3 photos


Plastered/Painted white. Hairline crack present. Free ofcobwebs/dust

Good Fair 3 photos

Light Fittings4.4

Previous State3rd January 2020 No cobwebs present to light fittings. All bulbs in working order. Good Good 1 photo


Cobwebs present to light fittings. All bulbs in working order. Good Fair 1 photo

Walls4.5


Wallpapered. Raw plug/nail holes present Free of marks stains and scuffs.

Good Good 4 photos


Wallpapered. Raw plug/nail holes present Free of marks stains and scuffs.

Good Fair 4 photos

Floor4.6

Previous State3rd January 2020 Carpeted. Stain marks present Good Fair 2 photos


Carpeted Carpeted. Stain marks present

Good Very Poor 2 photos

Sofa4.7

Previous State3rd January 2020 4 seater. Free of marks and stains Good Good 2 photos


4 seater. Stains present Good Poor 2 photos

Landlord responsibility Repair

Tenant responsibility Repair


Tenant responsibility Repair



GeneralOverview



Lounge

Lounge Photos

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Door



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Ceiling



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LightFittings



Walls



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Floor



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Sofa



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General Overview5.1



Radiator5.2


Wall mounted radiator. Stains present. All valve caps present andintact.

Good Good 2 photos


Wall mounted radiator. Stains present. All valve caps present andintact.

Good Fair 2 photos

Sockets &Switches5.3


All sockets and switches present and intact with no signs ofdamage.

Good Good 3 photos


All sockets and switches present and intact with no signs ofdamage. Stains present.

Good Fair 3 photos

Floor5.4

Previous State3rd January 2020 Stains present Good Good 2 photos


Stains present. Good Fair 2 photos






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GeneralOverview



Dining Room

Dining Room Photos

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Radiator



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Sockets &Switches



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Floor



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General Overview6.1



Ceiling6.2

Previous State3rd January 2020 Free of marks, mould and cobwebs. Good Good 2 photos


Free of marks, mould and cobwebs. Stains present. Good Fair 2 photos

Walls6.3


Free of marks stains and scuffs. Numerous holes present. Tilescracked

Good Fair 6 photos


Free of marks stains and scuffs. Numerous holes present. Tilescracked

Good Poor 6 photos

Floor6.4

Previous State3rd January 2020 Stains present, marks and scratches. Good Fair 3 photos


Stains present, marks and scratches. Good Fair 3 photos

Hob6.5

Previous State3rd January 2020 Grease and food residue present. Free of dust. Dials/knobs intact. Good Good 4 photos


Grease and food residue present. Free of dust. Dials/knobs intact. Good Very Poor 4 photos

Oven6.6


Grease and food residue inside present. Seal intact and door hingefunctioning smoothly. Door glass is missing inside on the top oven.

Poor Good 4 photos


Grease and food residue inside present. Seal intact and door hingefunctioning smoothly. Door glass is missing inside on the top oven.

Fair Very Poor 4 photos

Carbon MonoxideAlarm6.7

Previous State3rd January 2020 Wall unit mounted. Tested and working. Good Good 1 photo

Current State1st May 2020 Wall unit mounted. Tested and working. Good Good 1 photo



Landlord responsibility Repair Clean



GeneralOverview



Kitchen

Kitchen Photos

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Ceiling



Walls



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Floor



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Hob



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Oven



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Carbon Monoxide Alarm



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General Overview7.1



Extractor Fan7.2

Previous State3rd January 2020 Responsive when switched. Free of dust inside. Good Good 1 photo


Responsive when switched. Dust inside. Good Fair 1 photo

Bath7.3


No gaps to bath sealant. Exterior panel intact. Clean and free ofdebris inside. Plug present.

Good Good 4 photos


Gaps in bath sealant. Loose debris present. Limescale present toplughole

Fair Fair 4 photos

Basin7.4


Basin intact and free of cracks/chips. No gaps to sealant aroundedges. Clean and free of hairs. No limescale present to taps.

Good Good 3 photos


Gaps to sealant around edges. Unclean and hairs present. Fair Fair 3 photos






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GeneralOverview



Ground Floor Bathroom

Ground Floor Bathroom Photos

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ExtractorFan



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Bath



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Basin



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General Overview8.1



Walls8.2


Free of marks stains and scuffs. Picture hooks, raw plug or filledholes present.

Good Good 6 photos


Free of marks stains and scuffs. Picture hooks, raw plug or filledholes present.

Poor Fair 6 photos

Loft Hatch8.3

Previous State3rd January 2020 Free of marks and scratches. Good Good 1 photo


Frame is discoloured Good Fair 1 photo

Smoke Alarm8.4



Good Good 2 photos



Good Good 2 photos





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GeneralOverview



Stairway/Landing

Stairway/Landing Photos

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Walls



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LoftHatch



SmokeAlarm



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General Overview9.1



Windows andSills9.2


Sills free of marks and mould. Windows intact and free of mould toedges.

Good Good 2 photos


Sills have marks and mould. Good Poor 2 photos

Wardrobe9.3


Free of marks and scratches to front side and reverse of door. Doorhinges intact. Free of items and rubbish inside.

Good Good 8 photos


Misc items inside Good Fair 8 photos


Tenant responsibility Items left behind require removal



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GeneralOverview



Bedroom 1

Bedroom 1 Photos

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Windows andSills



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Wardrobe



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General Overview10.1



Radiator10.2


Wall mounted radiator(s) free of marks and scuffs. All valve capspresent and intact.

Good Good 1 photo


Paint chipped. Smudged. Cracked Fair Poor 1 photo

Bed10.3

Previous State3rd January 2020 Bed base slats intact and frame appears secure with legs intact. Good Good 2 photos


Missing slats. Scuffed. Marked. Mattress stained Poor Poor 2 photos

Hot water cylinder10.4

Previous State3rd January 2020 Fitted in the cupboard. Good Good 3 photos


Stains and marks present. Good Fair 3 photos






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GeneralOverview



Bedroom 2

Bedroom 2 Photos

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Radiator



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Bed



Hot watercylinder



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General Overview11.1



Ceiling11.2

Previous State3rd January 2020 Free of marks, mould and cobwebs. Good Good 2 photos


Marks and cobwebs present. Good Fair 2 photos

Floor11.3

Previous State3rd January 2020 Stains present. Good Good 3 photos


Stains present. Good Very Poor 3 photos





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GeneralOverview



Bedroom 3

Bedroom 3 Photos

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Ceiling



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Floor



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Overview(External)12.1

Previous State3rd January 2020 Good seasonal order. Fencing appears secure. No rubbish present. Good Good 8 photos

Current State1st May 2020 Good seasonal order. Fencing appears secure. No rubbish present. Good Good 8 photos



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Overview(External)



Back Garden

Back Garden Photos

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Declaration

Was the tenant present during the inspection

NO

Inspector Signature

Name:Saj Satkunathasan

Date:01/05/2020 at 4:28pm

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Disclaimer

The term ‘Inspector’ is used hereafter to define the Inventory clerk that is responsible for completing thisproperty report. It is the duty and ultimate responsibility of the Inspector and Tenant to agree upon theaccuracy of this report.

This report has been prepared by an inspector who is not an expert in buildings, furnishings, decorations,woods, antiques or a qualified surveyor.

This report relates only to the furniture and all the landlord’s equipment and contents in the property. It is noguarantee, or report on, the adequacy of, or safety of, any such equipment or contents, merely a record thatsuch items exist in the property at the date of preparing the report and the superficial condition of same.

The inspector will not take water readings unless the meter is clearly visible within the property or attachedto an exterior wall at low accessible level.

Windows throughout the property have not been tested for function or operation. Descriptions are purelybased on the superficial appearance of windows, frames and locks. The inspector can accept no liabilityarising from any failure of the windows or parts thereof to function properly at all.

Inspectors do not check gas or electrical appliances and give no guarantee with regard to the safety orreliability of such items. It should be noted that inspectors are not required to inspect smoke or carbonmonoxide alarms, testing such alarm ‘test functions’ may occur. However, this is no guarantee, or report on,the adequacy of these alarms. It is merely a record that batteries were present (if tested) upon completion ofthis report.

The inspector cannot undertake to move heavy items of furniture or to make searches in inaccessiblelocations such as loft spaces, cellars, locked rooms and high level cupboards, or to unpack items. Inspectorsreserve the right not to handle or move items deemed to be fragile or valuable. In addition, the inspectorsreserve the right not to handle items that may be of a health hazard and to generalise/summarise on suchitems deemed to be unsuitable for further inspection.

Furniture and furnishings (Fire) Safety Regulations 1988 – (1993)The fire and safety regulation regarding furnishings, gas, electrical and similar services are ultimately theresponsibility of the instructing principle. Where the report notes “Fire Label Present”, this should not beinterpreted to mean the item complies with the “furniture and furnishings (fire) (safety) (amendments) 1993”.It is a record that the item had a label as described or similar to that detailed in the “guide” published by theDepartment of Trade and Industry January 1997 (or subsequent date). It is not a statement that the item canbe considered to comply with the regulations.

Safety Certificate and Legislation ComplianceThe safety certificate and legislation compliance checklists in this report are no guarantee, or report on, theadequacy of, or safety of, any such liability contents, merely a record that such steps have been offered tohighlight issues that may exist at the property at the date of preparing this report. Inventory clerk accepts noresponsibility for the contents of these steps. It is the responsibility of the Landlord or Agent or InstructingParty and Tenant to agree upon the accuracy of these steps.

Health & Safety / Insurance Risk-Avoidance StepsThe safety certificate and legislation compliance checklists in this report are no guarantee, or report on, theadequacy of, or safety of, any such liability contents, merely a record that such steps have been offered tohighlight issues that may exist at the property at the date of preparing this report. Inventory clerk accepts no

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responsibility for the contents of these steps. It is the responsibility of the Landlord or Agent or InstructingParty and Tenant to agree upon the accuracy of these steps.

What should I know about the check-out process?At the beginning of the tenancy it is important to note any specific discrepancies on the report that you do notagree with i.e marks on walls, carpets, etc. If no such additional notes are made via the electronic process atthe start of the tenancy, the report will be deemed as accepted as read.

The condition of the property at the start of the tenancy, as described in the report will be compared to thecondition of the property at the end of tenancy. Details of any alterations to the property after the report hasbeen agreed upon will be recorded by an inspector (Inventory clerk).

A ‘Check-Out’ report will be conducted to determine any changes to the report. The tenant should gainpermission from the managing agent/landlord if they wish to remove or store any items during the tenancyand this should be confirmed in writing by the managing agent/landlord.

The inspector cannot undertake to move heavy items of furniture or to make searches in inaccessiblelocations such as loft spaces, cellars, locked rooms and high level cupboards, or to unpack items. Inspectorsreserve the right not to handle or move items deemed to be fragile or valuable. In addition, the inspectorreserves the right not to handle items that may be of a health hazard and to generalise/summarise on suchitems deemed to be unsuitable for further inspection.

What should I know before the check-out report is created?All items should be returned to their original position (as detailed on the report); this includes stored or boxeditems not used during the tenancy. Any items listed as ‘Item Missing’ can often result in a replacement costor a charge being made. Managing agents/landlords may also charge for the removal of unapproved itemsleft by a tenant at the end of the tenancy that were not included in the original report.

At the time of the property ‘Check-Out’ all personal items (including consumable items) should have beenremoved and cleaning of the property completed. Generally, no further cleaning is permitted once the‘Check-Out’ inspection has commenced. Tenants should be advised of the date and time of the ‘Check-Out’and provide access, or let the appointed inspector know the details of their departure of the property.Additional costs are sometimes charged by managing agents/landlords if the inspector is not able tocomplete the ‘Check-Out’ inspection due to the tenant not being ready to vacate or if they are delayed.

The ‘Check-Out’ report is advisory and is based on information available to the inspector at the time of the‘Check-Out’. It must not be treated as a final statement of tenant responsibility. It remains the responsibilityof the agent/landlord and tenant to fully agree any issues and/or deductions (if any) from the deposit.

CleaningSoiling is not considered to be ‘Fair wear & Tear’, (as defined by the House of Lords as ‘reasonable use ofthe premises by the tenant and the ordinary operation of natural forces, i.e; the passage of time). Generallyspeaking, tenants are liable for the property to be cleaned to the same standard as detailed in the report atthe start of the tenancy.

Guidance Notes to Tenants

Issues to look out for during the tenancy

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Soft FurnishingsExcessive discolouring which cannot be attributed to sun bleaching and/or the passage of time, soiling ordamage may result in repair or cleaning costs being charged to tenants. Discolouration due to smoke,staining, burns or tears to curtains may also incur costs.

FlooringCarpets should either be professionally cleaned or vacuumed including edges and corners depending on thelevel of soiling and/or the terms of tenancy agreement. Receipts for professional cleaning should be given tothe inspector at the time of the ‘Check-Out’ inspection. Hard floors require sweeping and mopping wherenecessary (in accordance with any specialist cleaning materials/advice provided by the managingagent/landlord). Tenants are often charged by the managing agent/landlord for repairs or replacement costsdue to soiling, staining or damage such as cigarette or iron burns.

DecorationAs specified in the majority of tenancy agreements, tenants should gain signed, written permission (keep acopy) from the managing agent/landlord prior to putting nails, pins and other fixtures into walls and ceilingsand should avoid the use of tac or tape. Additional marks/fittings are often noted at the ‘Check-Out’ and anydamage or repair work required is often charged to tenants by managing agents/landlords.

Beds & LinenMattresses, divan bases, pillows, and duvets are often inspected for soiling where practically possible. Costsmay be incurred by tenants for clearing, compensation or a percentage of the replacement charge by themanaging agent/landlord in the event that any such items are soiled beyond that noted to the report. Bedsshould not be made up at the time of the ‘Check-Out’ inspection and any linen should be left clean, pressedand folded.

Kitchen Surfaces and SinksKitchen surfaces and sinks are often inspected for knife cuts, cup marks, scorch and burn damage. Usingappropriate items such as chopping boards and heat pads will help prevent damage.

Crockery, Chinaware, Kitchen UtensilsThese items are often checked for soiling, chips and damage. If damage has occurred that is not consideredas consistent with ‘fair wear and tear’, compensation or replacement costs may be incurred by the tenant.

KeysAll keys listed in the report should be kept safe and handed back at the ‘Check-Out’. When keys get lost orare not returned to the managing agent, landlord or inspector, tenants are often charged for replacementkeys or possibly for the changing of locks. Any additional keys cut during the tenancy should also bereturned to the agent.

Gardens & Exterior AreasMost tenancy agreements state that the tenant is responsible for the maintenance of gardens and exteriorareas such as driveways unless agreed in writing otherwise. This includes the cutting of lawns, weeding andmaintaining the garden, paths, driveways, flowerbeds etc according to the season. If the standard is found tobe below the condition as detailed to the report, (with consideration given for a change in season) tenantsare often charged for necessary work to bring the affected area back the required level.

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