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DSWD FIELD OFFICE VI
CITIZEN’S CHARTER
2019 (1st Edition)
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DSWD Field Office VI
CITIZEN’S CHARTER
2019 (1st Edition)
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I. Mandate: (Organizational Outcomes)
1. Well-being of poor families improved 2. Rights of poor and vulnerable sectors promoted and protected 3. Immediate relief and early recovery of disaster victims/survivors ensured 4. Continuing compliance of social welfare and development (SWD) agencies to standards in the delivery of social welfare services ensured 5. Delivery of social welfare and development (SWD) programs by local government units (LGUs), through local social welfare and development offices (LSWDOs), improved
II. Vision:
The Department of Social Welfare and Development envisions all
Filipinos free from hunger and poverty, have equal access to opportunities,
enabled by a fair, just, and peaceful society.
III. Mission:
To lead in the formulation, implementation, and coordination of social
welfare and development policies and programs for and with the poor,
vulnerable, and disadvantaged.
IV. Core Values and DSWD Brand
• Maagap at Mapagkalingang Serbisyo
• Serbisyong Walang Puwang sa Katiwalian
• Patas na Pagtrato sa Komunidad
V. Service Pledge: We are committed to provide you quality, prompt, and courteous service from Mondays
to Fridays, 8:00 A.M. to 5:00 P.M., without noon breaks; We shall endeavour to complete your transactions with us within the day. We will
inform you promptly of our actions taken so far and clearly explain to you the reason/s should we not be able to complete within the day the delivery of the service you need.
We shall ensure availability of staff to attend to your concern/s even during lunch break.
We shall appreciate any positive or negative feedback regarding our services, facilities and personnel.
The Officers-in-Charge of our frontline services shall be available at all times for consultation and advice.
All these we pledge for the best interest of the clients/customers we serve.
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LIST OF SERVICES
DSWD Field Field Office VI
Crisis Intervention Section 5 Aid to Individuals in Crisis Situation 5 Medical Assistance 6
Burial Assistance 8
Educational Assistance 10
Transportation Assistance 12
Minors Travelling Abroad Clearance 13-14
Legal Adoption 16-20
Social Pension 24-29
Standards
Registration, Licensing and Accreditation of Social
Welfare Development Agencies
Registration of SWDAs 31-57
Supplementary Feeding Program 59-60
Sustainable Livelihood Program 61-64
Pantawid Pamilyang Pilipino Program 65-81
Disaster Response 82-84 Provision of family food packs as Augmentation to LGUs
Provision of Non-Food Items as Augmentation to LGUs
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Crisis Intervention Section
Aid to Individuals in Crisis Situation
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Aid to Individuals in Crisis Situation
Medical Assistance
Office or Division: Crisis Intervention Section
Classification: Simple
Type of Transaction: Medical Assistance
Who may avail: Indigent and those in crisis situation
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Any Valid ID Card of the client/person
(Client’s existing ID, as long as valid, is acceptable)
• Hospital Bill – Hopital Bill/Statement of account (Outstanding Balance/with complete name and signature of the Billing Clerk; or
Hospital
• If for medicines/assistive devices-Prescription with date of issuance, complete name, signature and licence number of the attending physician
Attending Physician
• If medical procedures – Laboratory request with date of issuance, complete name, signature and license number of the attending physician.
Attending Physician
• *Brgy.Certificate of Residency/Indigency/Client in need of Assistance may be required.
Client’s Barangay Hall
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Client proceeds to DSWD Field Office VI with complete requirements
Assigned staff gives out queuing number
NONE 15 minutes Crisis Intervention Section Officer of the Day
2. Client is assessed by a social worker as to eligibility and extent of need
Assigned social worker conducts assessment
2.1 If eligible, extent of need is determined, then client is advised for
NONE 3 hours Social Worker
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payout as next step
2.2 If not eligible, client is advised to comply with lacking requirements or timeline
3. Client receives the assistance
Assigned staff releases assistance
NONE 45 minutes Social Worker
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Aid to Individuals in Crisis Situation
Burial Assistance
Office or Division: Crisis Intervention Section
Classification: Simple
Type of Transaction: Burial Assistance
Who may avail: Indigent and those in crisis situation
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Any Valid ID Card of the client/person
(Client’s existing ID, as long as valid, is acceptable)
• Death certificate or certificate from the Tribal Chieftain (for IPs), Imam (for Moro) or Doctor authorized medical practitioner, in the absence of a death certificate; and
Hospital/Chieftain, Imam, Authorized Medical Professional
• Funeral Contract (except for Muslim and Indigenous People performing customary practices;
Funeral Service Provider
• *Brgy.Certificate of Residency/Indigency/Client in need of Assistance may be required.
Client’s Barangay Hall
For transfer of cadaver:
• Death certificate or certificate from the Tribal Chieftain (for IPs), Imam (for Moro) or Doctor authorized medical practitioner, in the absence of a death certificate.
• Transfer Permit (except for Moro and Indigenous Peoples performing customary practices), if applicable
• *Brgy.Certificate of Residency/Indigency/Client is in need of Assistance may be required.
Hospital/Chieftain, Imam, Authorized Medical Professional Client’s Barangay Hall
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Client proceeds to DSWD Field Office VI with complete requirements
Assigned staff gives out queuing number
NONE 15 minutes Crisis Intervention Section Officer of the Day
2.Client is assessed by a social worker as
Assigned social worker conducts assessment
NONE 3 hours Social Worker
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to eligibility and extent of need
2.1 If eligible, extent of need is determined, then client is advised for payout as next step
2.2 If not eligible, client is advised to comply with lacking requirements or timeline
3. Client receives the assistance
Assigned staff releases assistance
NONE 45 minutes Social Worker
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Aid to Individuals in Crisis Situation
Educational Assistance
Office or Division: Crisis Intervention Section
Classification: Simple
Type of Transaction: Educational Assistance
Who may avail: Indigent and those in crisis situation
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Any Valid ID Card of the client/person to be interviewed; and
(Client’s existing ID, as long as valid, is acceptable)
• Enrolment Assessment form or certificate of enrolment or registration
School/College/University Registrar
• Validated School ID of the student/Beneficiary; and
School/College/University Registrar
• Statement of account for College Students
School/College/University Accounts Section
• *Brgy.Certificate of Residency/Indigency/Client in need of Assistance may be required.
Client’s Barangay Hall
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
3 Client proceeds to DSWD Field Office VI with complete requirements
Assigned staff gives out queuing number
NONE 15 minutes Crisis Intervention Section Officer of the Day
4 Client is assessed by a social worker as to eligibility and extent of need
Assigned social worker conducts assessment 4.1 If eligible, extent
of need is determined, then client is advised for payout as next step 2.2 If not eligible, client is advised to comply with lacking requirements or timeline
NONE 3 hours Social Worker
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5 Client receives the assistance
Assigned staff releases assistance
NONE 45 minutes Social Worker
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Aid to Individuals in Crisis Situation
Transportation Assistance
Office or Division: Crisis Intervention Section
Classification: Simple
Type of Transaction: Transportation Assistance
Who may avail: Indigent and those in crisis situation
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Any Valid ID Card of the client/person to be interviewed; and
(Client’s existing ID, as long as valid, is acceptable)
• Police Blotter; or Police certification (For victim of pick pocket, illegal recruitment, etc.); or
Nearest Police Station as practicable
• Other supporting document/s such as, but not limited to, justification of the social worker, medical certificate, death certificate, and/or court order/subpoena.
Justification of social worker—case findings from Local Government Unit Medical certificate-Attending Physician Death Certificate-Hospital Court Order/Subpoena-Court concerned
• *Brgy.Certificate of Residency/Indigency/Client in need of Assistance may be required.
Barangay Hall
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Client proceeds to DSWD Field Office VI with complete requirements
Assigned staff gives out queuing number
NONE 15 minutes Crisis Intervention Section Officer of the Day
2.Client is assessed by a social worker as to eligibility and extent of need
Assigned social worker conducts assessment
2.1If eligible, extent of need is determined, then client is advised for payout as next step 2.2 If not eligible, client is advised to comply with lacking requirements or timeline
NONE 3 hours Social Worker
3.Client receives the assistance
Assigned staff releases assistance
NONE 45 minutes Social Worker
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Protective Services Division
Minors Traveling Abroad (MTA) Clearance
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Protective Services Division
Minors Traveling Abroad (MTA) Clearance
Office or Division: Protective Services Division
Classification: Simple
Type of Transaction: Minors Traveling Abroad (MTA) Clearance
Who may avail: Children traveling abroad without the company of both or either parent
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Duly accomplished Application Form Online/DSWD FO VI – MTA Office
• PSA Authenticated Birth Certificate of
Minor (photocopy)
Philippine Statistics Authority
• PSA Authenticated Marriage Contract of
parents (photocopy)/Court Decision on
Legal
guardianship/Tallaq or Fasakh Certification from the Shariah Court or any Muslim barangay or religious leader
Philippine Statistics Authority/Barangay/Religious Leader
• PSA Authenticated Certificate of None
Marriage (CENOMAR) of minor’s mother
with attached Solo Parent ID/Certification
from the Local Government Unit (LGU)
Philippine Statistics Authority
• Duly notarized/authenticated Affidavit of
Consent of both parents/solo parent/legal
Guardian (indicate Place of Destination,
Travel Companion, Relationship, Purpose
of Travel, Waiver)
• Duly notarized/authenticated Affidavit of Support and copy of Proof of Financial Capacity, such as: Certificate of Employment; Latest Income Tax Return; or Bank Statement
• Two (2) pieces passport-size ID picture
(white background and taken within 6
months)
Client secures this on any available photo center
• Passport of travel companion (photocopy) Department of Foreign Affairs
• Death Certificate
• Old Travel Clearance (Original) Secured by Client is for renewal
Additional Requirements may be required:
• FOR MINORS STUDYING ABROAD.
Certificate of
Acceptance/Enrollment/Registration
where the minor intends to study
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• FOR MINORS ATTENDING
COMPETITION
/CONFERENCES/EDUCATIONAL
TRIPS/OTHER RELATED
INTERNATIONAL ACTIVITIES.
Certification from sponsoring/inviting
organization, Affidavit of Undertaking
indicating safety measures undertaken
by the sports agency (for sports
competition), Invitation from the
Sponsoring/Inviting Organization with
itinerary and list of participants and
duration of the travel/activity
• FOR MEDICAL PURPOSES. Medical
abstract, Recommendation from
attending physician
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1.Client submits complete requirements to Social Worker
Assigned social worker conducts assessment of documents
2.If approved, MTA Clearance is prepare 2.2 If not approved, Client is apprised of reasons for disapproval eligible; If needed, client is advised to comply with lacking requirements
NONE 30 minutes Social Worker
2.Client pays P300 fee Cashier releases Official Receipt to Client
P300 15 minutes Cashier
3.Client present Official Receipt and receives the MTA Clearance
Social Worker releses MTA Clearance
NONE 15 minutes Social Worker
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Protective Services Division
Legal Adoption – Inquries Only
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Protective Services Division
Legal Adoption – Inquiries Only
Office or Division: Protective Services Division
Classification: Simple
Type of Transaction: Legal Adoption – Inquiries Only
Who may avail: The following may adopt:
(a) Any Filipino citizen of legal age, in possession of full civil capacity and legal rights, of good moral character, has not been convicted of any crime involving moral turpitude, emotionally and psychologically capable of caring for children, at least sixteen (16) years older than the adoptee, and who is in a position to support and care for his/her children in keeping with the means of the family. The requirement of sixteen (16) year difference between the age of the adopter and adoptee may be waived when the adopter is the biological parent of the adoptee, or is the spouse of the adoptee's parent;
(b) Any alien possessing the same qualifications as above stated for Filipino nationals: Provided, That his/her country has diplomatic relations with the Republic of the Philippines, that he/she has been living in the Philippines for at least three (3) continuous years prior to the filing of the application for adoption and maintains such residence until the adoption decree is entered, that he/she has been certified by his/her diplomatic or consular office or any appropriate government agency that he/she has the legal capacity to adopt in his/her country, and that his/her government allows the adoptee to enter his/her country as his/her adopted son/daughter: Provided, Further, That the requirements on residency and certification of the alien's qualification to adopt in his/her country may be waived for the following:
(i) a former Filipino citizen who seeks to adopt a relative within the fourth (4th) degree of consanguinity or affinity; or
(ii) one who seeks to adopt the legitimate son/daughter of his/her Filipino spouse; or
(iii) one who is married to a Filipino citizen and seeks to adopt jointly with his/her spouse a relative within the fourth (4th) degree of consanguinity or affinity of the Filipino spouse; or
(c) The guardian with respect to the ward after the termination of the guardianship and clearance of his/her financial accountabilities.
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Husband and wife shall jointly adopt, except in the following cases:
(i) if one spouse seeks to adopt the legitimate son/daughter of the other; or
(ii) if one spouse seeks to adopt his/her own illegitimate son/daughter: Provided, However, that the other spouse has signified his/her consent thereto; or
(iii) if the spouses are legally separated from each other.
In case husband and wife jointly adopt, or one spouse adopts the illegitimate son/daughter of the other, joint parental authority shall be exercised by the spouses.
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Filling Up of Application as Prospective
Adoptive Parents and Counseling
DSWD Field Office VI – Adoption Resource Section
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1.Client proceeds to Adoption Resource Secion (ARS)
Social Worker Answers Queries Social Worker administers and assists filling in of
Application as Prospective Adoptive Parents Social Worker conducts Counseling
NONE 1 hour Social Worker
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Protective Services Division
Legal Adoption
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Protective Services Division
Legal Adoption
Office or Division: Protective Services Division
Classification: Highly Technical
Type of Transaction: Legal Adoption
Who may avail: The following may adopt:
(a) Any Filipino citizen of legal age, in possession of full civil capacity and legal rights, of good moral character, has not been convicted of any crime involving moral turpitude, emotionally and psychologically capable of caring for children, at least sixteen (16) years older than the adoptee, and who is in a position to support and care for his/her children in keeping with the means of the family. The requirement of sixteen (16) year difference between the age of the adopter and adoptee may be waived when the adopter is the biological parent of the adoptee, or is the spouse of the adoptee's parent;
(b) Any alien possessing the same qualifications as above stated for Filipino nationals: Provided, That his/her country has diplomatic relations with the Republic of the Philippines, that he/she has been living in the Philippines for at least three (3) continuous years prior to the filing of the application for adoption and maintains such residence until the adoption decree is entered, that he/she has been certified by his/her diplomatic or consular office or any appropriate government agency that he/she has the legal capacity to adopt in his/her country, and that his/her government allows the adoptee to enter his/her country as his/her adopted son/daughter: Provided, Further, That the requirements on residency and certification of the alien's qualification to adopt in his/her country may be waived for the following:
(i) a former Filipino citizen who seeks to adopt a relative within the fourth (4th) degree of consanguinity or affinity; or
(ii) one who seeks to adopt the legitimate son/daughter of his/her Filipino spouse; or
(iii) one who is married to a Filipino citizen and seeks to adopt jointly with his/her spouse a relative within the fourth (4th) degree of consanguinity or affinity of the Filipino spouse; or
(c) The guardian with respect to the ward after the termination of the guardianship and clearance of his/her financial accountabilities.
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Husband and wife shall jointly adopt, except in the following cases:
(i) if one spouse seeks to adopt the legitimate son/daughter of the other; or
(ii) if one spouse seeks to adopt his/her own illegitimate son/daughter: Provided, However, that the other spouse has signified his/her consent thereto; or
(iii) if the spouses are legally separated from each other.
In case husband and wife jointly adopt, or one spouse adopts the illegitimate son/daughter of the other, joint parental authority shall be exercised by the spouses.
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Authenticated birth certificate Philippine Statistics Authority (PSA)
2. Marriage Contract or Divorce,
Annulment, Declaration of Nullity, or
Legal Separation documents;
Philippine Statistics Authority (PSA), Regional Trial Courts
3. Written consent to the adoption by the
legitimate and adopted
sons/daughters, and illegitimate
sons/daughters if living with the
applicant, who are at least ten (10)
years old;
Execute an Affidavit in front of a Notary Public
4. Physical and medical evaluation by a
duly licensed physician and when
appropriate, psychological evaluation;
Any government/private hospitals and facilities
5. NBI/Police Clearance Nearest National Bureau of Investigation office or Local Police Station
6. Latest income tax return or any other
documents showing financial
capability, e.g. Certificate of
Employment, Bank Certificate or
Statement of Assets and Liabilities;
BIR Office, Office of Employment
7. Three (3) character references, namely from the local church/minister, the employer, and a non-relative member of the immediate community who have known the applicant(s) for at least three (3) years;
Any person not related to the Prospective Adoptive Parents
8. 3×5 sized pictures of the applicant(s) and his/her immediate family taken within the last three (3) months;
Photo Studio of Choice
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9. Certificate of attendance to pre-adoption fora or seminars.
DSWD Field Office VI
In addition, foreign nationals shall submit the following:
10. Certification that the applicant(s) have legal capacity to adopt in his/her country and that his/her country has a policy, or is a signatory of an international agreement, which allows a child adopted in the Philippines by its national to enter his/her country and permanently reside therein as his/her legitimate child which may be issued by his/her country’s diplomatic or consular office or central authority n intercountry adoption or any government agency which has jurisdiction over child and family matters; or in the absence of any of the foregoing, the Philippine Intercountry Adoption Board may also certify that the Philippines and the applicants’ country have an existing agreement or arrangement on intercountry adoption whereby a child who has been adopted in the Philippines or has a pre-adoption placement approved by the Board is allowed to enter and remain as permanent resident in the applicant’s country as his/her legitimate child.
Country embassy in the Philippines
11. Certificate of Residence in the Philippines issued by the Bureau of Immigration or Department of Foreign Affairs, as appropriate;
Bureau of Immigration or Department of Foreign Affairs
12. Two (2) character references from a non-relatives who knew the applicant(s) in the country of which he/she is a citizen or was a resident prior to residing in the Philippines, except for those who have resided in the Philippines for more than fifteen (15) years;
Character references from the country of origin
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13. Police Clearance from all places of residence in the past two years immediately prior to residing in the Philippines.
PNP offices
14. Expression of Interest to Adopt
Prospective Adoptive Parent applicant
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1.Client proceeds to Adoption Resource Secion (ARS)
DSWD Social Worker assists and provides form
NONE 1 hour Social Worker
https://adoption.dswd.gov.ph/?page_id=69
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Protective Services Division
Social Pension - Inquiries Only
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Protective Services Division
Social Pension – Inquiries Only
Office or Division: Protective Services Division
Classification: Simple
Type of Transaction:
Social Pension-Inquiries Ony
Who may avail: Persons who may inquire:
1.Senior Citizens
2. Folks of Senior Citizens
3. Concerned citizens
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
OSCA ID/any government issued ID and birth certificate
OSCA Office
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1.Client to proceed to Office of Social Pension
Assigned staff to answer queries
NONE Within the day (24 hours)
Social Worker/ Social Pension Staff
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Protective Services Division
Social Pension- Complaints/Grievances
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Protective Services Division
Social Pension – Complaints/Grievances on Social Pension
Office or Division: Protective Services Division
Classification: Complex
Type of Transaction:
Social Pension- Complaints/Grievances on Social Pension
Who may avail: Persons who may inquire:
1.Social Pensioners
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
OSCA ID/Marriage Certificate OSCA Office/ Philippine Statistics Authority
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1.Client to proceed to Office of Social Pension
Assigned staff to intake complaint
NONE 5 working days
Social Worker/ Social Pension Staff
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Protective Services Division
Social Pension – Payment of Social Pension Stipend
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Protective Services Division
Social Pension – Payment of Social Pension Stipend
Office or Division: Protective Services Division
Classification: Complex
Type of Transaction:
Social Pension- Payment of Social Pension Stipend
Who may avail: Eligibility criteria for Social Pension:
• 60 year old and above
• Frail, sickly or with disability
• NO pension from Government Service Insurance System (GSIS), Social Security System (SSS), Philippine Veterans Affairs Office (PVAO), Armed Forces and Police Mutual Benefit Association Inc. (AFPMBAI) or any other insurance company
• No permanent source of income; and
• No regular support from family or relatives for his/her basic needs
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
If personal claimant: 1.Photocopy of OSCA ID 2. Presentation of original copy
OSCA Office/ Philippine Statistics Authority
If authorized representative: 1.Authorization letter signed by Brgy. President, Brgy Captain, OSCA Head, MSWDO, Social Pensioner and authorized representative
Can be personally prepared provided signed by Brgy. President, Brgy Captain, OSCA Head, MSWDO, Social Pensioner and authorized representative
If authorized representative of deceased elderly: 1.ID of the authorized representative 2. Warranty and release from liability 3. CTC of death certificate 4. ID of beneficiary
1. ID existing 2. Pro-formatted form available during payout c/o DWD 3. Client secures CTC of death certificate 4. Existing ID of beneficiary
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1.Client to proceed to venue of payout
Social Pension staff to ensure orderly queuing system
NONE 1 hour Social Worker/ Social Pension Staff
2. Client undergoes assessment
Social Worker/Social Pension staff validates and
NONE 2 hours Social Worker/ Social Pension Staff
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assesses eligibility of senior citizen
3.Client to receive stipend
Client receives social pension stipend
NONE 1 hour Social Worker/ Social Pension Staff
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Standards Section
Registration, Licensing and Accreditation of Social Welfare
Development Agencies (SWDAs)
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Standards
Registration, Licensing and Accreditation of Social Welfare Development Agencies
(SWDAs)
Office or Division: Standards
Classification: Complex
Type of Transaction:
Registration of SWDAs
Who may avail: • SWDAs
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1.Accomplished Application Form DSWD/FO Standards Section or DSWD Website
2. Updated Copy of Certificate of Registration and latest Articles of Incorporation and by-laws indicating that the organization’s primary purpose is within the purview of social welfare and development issued by SEC that gives a juridical personality to a non- stock non –profit organization to operate in the Philippines
SWDA
SWDA
3.Copy of any of the following:
• Handbook or Manual Operations of its programs policies and procedures to attain its purposes
• Brochure
• Duly signed Work and Financial Plan for at least two (2) years
SWDA
Template of WFP (available at the FO Standards Section)
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
A. Assessment Procedures for Walk-in Applicants:
1.Secures application form thru the DSWD Website/Standards Bureau/Field Office
Provides client application form, and checklist of requirements
NONE 30 minutes Support Staff (Standards Bureau - SB/Field Office Standards Section- FO SS)
2. Submit/file application and supporting documents (if operating only in one region, the
1. Review and assess documentary requirements submitted a) If application and documentary
NONE 30-45 minutes
Officer of the day (SB/FO SS)
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application shall be filed in the concerned DSWD Field Office; if operating in more than one region, the application shall be filed at the Standards Bureau).
complete, the same are returned to applicant with list of requirements not complied with b) If application and documentary requirements are complete, the “Officer of the Day” refers the applicant to the support staff for the issuance of billing statement
Prepares Billing Statement and instructs applicant to proceed to the Cashier Unit
NONE 20 minutes Support Staff/ AA II
Presents the Billing Statement at Accounting and to the Cashier and settles the required fee
Approves and control, process payment and issues Official Receipt.
P1,000.00
30 minutes Accounting Clerk/ Cashier (Financial Management Service)
B.Processing Procedures of Applications with Incomplete Requirements submitted at Standard Section Field Offices through Mail/Courier:
Review, assess and prepare notification indicating result of the assessment clarifying and guiding the applicant
1 working day Technical Staff
Approval and signing of written notice
1 working day Regional Director/ Division Chief/Standards Section Head/ Support Staff
Release the written notice together with the returned
1 working day Support Staff/ AA II
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documents through email or snail mail
C. Processing Procedures of Applications with Complete Requirements submitted at Standards Section Field Offices:
1. Submit/file application forms, requirements and photocopy of Official receipt
Receives, encodes and/or forwards documents to assigned Technical Staff
1 working day
Support staff
Initial review of the application
Technical staff
Review the submitted requirements of the application as to compliance to the requirements and prepare confirmation report with the recommendation of issuance of Certificate.
2 working days
Technical staff
Review and approval of the Confirmation Report; Preparation and endorsement for approval of the Registration Certificate
2 working days
Technical staff/ PPD Division Chief/ Regional Director
Approval and signing of Registration Certificate
1 working day Regional Director
Send the confirmation Report and notify the availability of the Certificate of Registration for release through various means (direct pick-up, courier, or thru awarding ceremony)
1 working day (depending on the choice of the application)
Support staff/ AA II
END OF TRANSACTION
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Standards Section
Licensing of Social Welfare Development Agencies (SWDAs)
a. Intending to Operate
b. Implementing prior to Application
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Standards
Licensing of Social Welfare Development Agencies (SWDAs)
Office or Division: Standards
Classification: Highly-technical
Type of Transaction:
Licensing of SWDAs
Who may avail: • SWDAs
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
For AUXILIARY SWDA
Intending to Operate
1.Accomplished Application Form 2. Certification of plan to hire the required Registered Social Worker (RSW) or staff complement or Profile of Employees and volunteers 3.Manual of Operation/Handbook 4.Profile of Board of Trustees 5.Certified True Copy of General Intake Sheet issued by SEC 6.Notarized certification from the Board of Trustees and/or the funding agency to financially support the organization’s to operate for at least two (2) years 7.Work and Financial Plan for the two (2) succeeding years
DSWD FO Standards Section/DSWD Website
SWDA
SWDA SWDA SEC
SWDA
WFP Template (available at the DSWD FO Standards
Section)
Implementing prior to its application
1. Accomplished Application Form 2. Manual of Operation/Handbook containing the SWDAs program and administrative policies, procedures and strategies to attain its purpose/s among others 3. Profile of Board Trustee 4. Profile of Employees and Volunteers:
• At least one (1) full time staff who will manage its operations
5. Certified True Copy of General Intake Sheet issued by SEC
DSWD FO Standards Section/DSWD Website
SWDA
SWDA SWDA
SEC SEC
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6. Certification of no derogatory information issued by SEC (for those operating more than six (6) months upon filing of the application) 7. ABSNET Membership 8. Declaration of Commitment from the applicant of no support to tobacco in compliance to the provisions of EO 26 series of 2017(Providing for the establishment of smoke-free Environments in Public and Enclosed Places) and RA 9211 (Tobacco Regulation Act of 2003) 9. Duly signed Work and Financial Plan for the next two (2) succeeding years 10 Notarized Certification from the Board of Trustees and/or funding agency to financially support the organizations to operate for at least two (2) years 11. Annual accomplishment report for previous year 12. Audited Financial Report of the previous year 13. Profile of Clients served for the preceding and current year
Regional ABSNET Chairperson SWDA
WFP Template (available at the DSWD FO Standards
Section)
SWDA
SWDA
SWDA
SWDA
Optional/ Additional Requirements (both for intending and already operating)
A.Basic Documents 1. For those operating in more than one region
• List of main and satellite/branch offices, if any
• Certified True Copy of the notarized written agreement of partnership or cooperation between the agency and its partner agency e.g. MOA, Contract of Partnership, among others
B.Documents Establishing Corporate Existence and Regulatory Compliance 2.For those operating in more than one region
• Validation report from concerned DSWD Field Office or Certification from Regional ABSNET/Cluster or LGUs attesting to the existence and
SWDA
SWDA
DSWD FO Standards Section/Cluster ABSNET Chairperson/LGU
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status of operation of the organization in the area/s of jurisdiction.
3. For applicants that are identified that would be serving IP, appropriate additional documentary requirement will be required in order to ensure that the rights of the IP sectors are protected as per RA 8371 (The Indigenous Peoples’ Rights Act of 1997) 4. For applicant with past and current partnership with the DSWD that involved transfer of funds
• Certification from DSWD Office and/or other concerned government agencies that the applicant is free from any financial liability/obligation
SWDA
DSWD FO Finance Management Section
For AUXILIARY SWDA
Intending to Operate
1.Accomplished Application Form 2. Certification of plan to hire the required Registered Social Worker (RSW) or staff complement or Profile of Employees and volunteers 3.Manual of Operation/Handbook 4.Profile of Board of Trustees 5.Certified True Copy of General Intake Sheet issued by SEC 6.Notarized certification from the Board of Trustees and/or the funding agency to financially support the organization’s to operate for at least two (2) years 7.Work and Financial Plan for the two (2) succeeding years
DSWD FO Standards Section/DSWD Website
SWDA
SWDA SWDA SEC
SWDA
WFP Template (available at the DSWD FO Standards
Section)
Implementing prior to its application
1. Accomplished Application Form
DSWD FO Standards Section/DSWD Website
39
2. Manual of Operation/Handbook containing the SWDAs program and administrative policies, procedures and strategies to attain its purpose/s among others 3. Profile of Board Trustee 4. Profile of Employees and Volunteers: 4.1. At least one (1) RSW to supervise and take charge of its social work functions for residential care agencies and community-based agencies that caters to beneficiaries that requires social case management 4.2. For Center Based (Residential Based), to observe the caseload requirement of client ratio and house parent 4.3. For Center Based (Non-Residential Based), to observe at least one full time social worker for drop in center, processing center and vocational rehabilitation center while for senior citizens center and the like, a part-time social worker is considered. 4.4. For Community Based, implementing community development or community organizing, any of the following shall be hired in full/part time basis per region: 4.4a. Graduate of Bachelor Degree in Social Work or Community Development; or 4.4b. Other professionals who have at least three (3) year work experiences in the field of social welfare and development 5. Certified True Copy of General Intake Sheet issued by SEC 6. Certification of no derogatory information issued by SEC (for those operating more than six (6) months upon filing of the application) 7. ABSNET Membership 8. Declaration of Commitment from the applicant of no support to tobacco in compliance to the provisions of EO 26 series of 2017(Providing for the establishment of smoke-free Environments in Public and Enclosed Places) and RA 9211 (Tobacco Regulation Act of 2003) 9. Duly signed Work and Financial Plan for the next two (2) succeeding years
SWDA
SWDA SWDA SEC
SWDA
SWDA
SWDA
SWDA
SWDA
SEC
ABSNET Cluster Chairperson
SWDA
WFP Template
40
10. Notarized Certification from the Board of Trustees and/or funding agency to financially support the organizations to operate for at least two (2) years 11. Annual accomplishment report for previous year 12. Audited Financial Report of the previous year 13. Profile of Clients served for the preceding and current year
(available at the DSWD FO Standards Section)
SWDA
SWDA
SWDA
SWDA
Optional/ Additional Requirements (both for intending and already operating)
A. Basic Documents 1. For those operating in more than one
region a. List of main office and satellite/branch offices, if any
2. For Applicants SWAs implementing Child Placement Services
Certification from DSWD or photocopy of the certificate of training attended by the hired RSW related to child placement service. B. Documents Establishing Corporate Existence and Regulatory Compliance 3. For those operating in more than one region Validation report from concerned DSWD Field Office or Certification from Regional ABSNET/Cluster or LGUs attesting to the existence and status of operation of the organization in the area/s of jurisdiction
4. For Residential Based and Community Based with facility: Copy of the valid safety certificates namely:
a. Occupancy permit (only for new buildings) or Annual Building Inspection/Structural Safety Certificate (for old buildings)
b. Fire Safety Inspection Certificate c. Water Potability Certificate or Sanitary Permit 5. For applicant serving within the Ancestral Domains of Indigenous People (IP) -
SWDA
FO Standards Section/Cluster ABSNET Chairperson/LGU
SWDA
SWDA
41
Photocopy of NGO Accreditation from the NCIP. C. Documents Establishing Track Record and Good Standing 6. For applicant with past and current partnership with the DSWD that involved transfer of funds
Certification from DSWD Office and/or other concerned government agencies that the applicant is free from any financial liability/obligation
DSWD FO Finance Management Section
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
A. Assessment Procedure for Walk-In Applicants
1.Secures application form thru the DSWD Website/Standards Bureau/Field Office
Provides client application form, and checklist of requirements
NONE 30 minutes Support Staff (Standards Bureau - SB/Field Office Standards Section- FO SS)
2. Submit/file application and supporting documents (if operating only in one region, the application shall be filed in the concerned DSWD Field Office; if operating in more than one region, the application shall be filed at the Standards Bureau).
1. Review and assess documentary requirements submitted a) If application and documentary complete, the same are returned to applicant with list of requirements not complied with b) If application and documentary requirements are complete, the “Officer of the Day” refers the applicant to the support staff for the issuance of billing statement
NONE 45 minutes – 1 hour
Technical Staff
Prepares Billing Statement and instructs applicant to
NONE 20 minutes Support Staff /AA II
42
proceed to the Cashier Unit
Presents the Billing Statement at the Cashier and settles the required fee
Approves and control, process payment and issues Official Receipt.
P1,000.00
30 minutes Cashier Unit
B. Processing Procedures of Applications with incomplete Requirements submitted at Standards Section Field Offices through Mail/ Courier:
Review, assess and prepare notification indicating result of the assessment clarifying and guiding the applicant Approval and signing of written notice Release the written notice together with the documents through email or snail mail
1 working day 1 working day 1 working day
Technical Staff/ Division Chief Regional Director/Division Chief/ Technical Staff/ Support staff Support staff/ AA II
C. Processing Procedures of Applications with complete Requirements submitted at Standards Section Field Office:
1. Submit/file application forms, requirements and photocopy of Official receipt
Receives, encodes and/or forwards documents to assigned Technical Staff Initial review of the application
1 working da Support Staff
Technical Staff
Assessment of submitted application acknowledgement as to compliance to the requirements
3 working days
Technical Staff/ Division Chief
43
and indicates the schedule of visit
Onsite assessment visit based on the agreed schedule between DSWD and SWDA
1 working day Technical Staff
Prepares Confirmation report a. Recommendation on Issuance of Certificate
3 working days
Technical Staff
b. Areas for compliance together with SWDAs Action Plan (proceed to Step D)
Review and endorsement of the confirmation report
5 working days
Technical Staff/ PPD Division Chief
Review and approval of the Confirmation Report
3 working days
PPD Division Chief/ Regional Director
Preparation and endorsement for approval of the License to Certificate
1 working day Technical Staff/ PPD Division Chief
Approval and signing of Certificate of License to Operate
2 working days
Regional Director
Send confirmation report and notify the availability of the Certificate of License to Operate for release through various means (direct pick-up, courier or thru awarding ceremony)
1 working day (depending on the choice of the applicant)
Support Staff/ AA II
D. Processing Procedures of Applications with Areas for Compliance:
Prepares confirmation report
3 working days
Technical Staff
44
citing the areas for compliance
Review and endorsement of confirmation report
5 working days
Technical Staff/ PPD Division Chief
Review and approval of confirmation report
3 working days
Technical Staff/ PPD Division Chief/ Regional Director
Send the confirmation report and notify the applicant on the result of the assessment
1 working day Support Staff/ AA II
END OF TRANSACTION
45
Standards Section
Accreditation of Social Welfare Development Agencies (SWDAs)
46
Standards
Registration, Licensing and Accreditation of Social Welfare Development Agencies
(SWDAs)
Office or Division: Standards
Classification: Highly-technical
Type of Transaction:
Accreditation of SWDAs
Who may avail: • SWDAs
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Accomplished Application Form 2. Pre- accreditation assessment conducted by concerned FO 3. Duly accomplished Pre- Accreditation assessment tool signed by the SWAs Head of Agency or Authorized Representative 4. Certification of no derogatory information issued by SEC (for those operating more than six (6) months upon filing of the application) 5. ABSNET Membership 6. Duly signed Work and Financial Plan for the next two (2) succeeding years 7. Notarized Certification from the Board of Trustees and/or funding agency to financially support the organizations to operate for at least two (2) years 8. Annual accomplishment report for previous year 9. Audited Financial Report of the previous year 10. Profile of Clients served for the preceding and current year 11. Certification from the SWDAs Head of Agency on their observance and compliance to the provisions of EO 26 series of 2017 (Providing for the establishment of Smoke- Free Environments in Public and Enclosed Places) and RA 9211 (Tobacco Regulation Act of 2003)
DSWD FO Standards Section or DSWD Website
FO Standards Section
SWDA
SEC
ABSNET Cluster Chairperson
WFP Template (available at the DSWD FO Standards
Section)
SWDA
SWDA
SWD
SWDA
47
Optional/ Additional Requirements (both for intending and already operating)
A. Basic Documents 1. Manual of Operation 2. Profile of Board of Trustees 3. Profile of Employees and Volunteers Staff requirement shall be based on the Staff Client Ratio per standards on accreditation of specific programs and services 4. For those operating in more than one region
a. List of main office and satellite/branch offices, if any
5. For Applicants SWAs implementing Child Placement Services Certification from DSWD or photocopy of the certificate of training attended by the hired RSW related to child placement service. B. Documents Establishing Corporate Existence and Regulatory Compliance
6. Certified True copy of General Intake
Sheet issued by SEC/ CDA or any regulatory
agencies
7. For Center- Based (Residential Based and Non- Residential- Based): Copy of the valid safety certificates namely:
c. Occupancy permit (only for new buildings) or Annual Building Inspection/Structural Safety Certificate (for old buildings)
d. Fire Safety Inspection Certificate c. Water Potability Certificate or Sanitary Permit 8. For applicant serving within the Ancestral Domains of Indigenous People (IP) - Photocopy of NGO Accreditation from the NCIP. C. Documents Establishing Track Record and Good Standing 9. For applicant with past and current partnership with the DSWD that involved transfer of funds
Certification from DSWD Office and/or other concerned government agencies that the applicant is free from any financial liability/obligation
SWDA
SWDA/DSWD Field Office
SEC
SWDA
SWDA
DSWD FO Finance Management Section
48
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
A. Assessment Procedures for Walk-in Applicants
1.Secures application form thru the DSWD Website/ Field Office
Provides client application form, and checklist of requirements
NONE 30 minutes Support Staff Field Office Standards Section
2. Submit/file application and supporting documents
Review and assess documentary requirements submitted a) If application and documentary complete, the same are returned to applicant with list of requirements not complied with b) If application and documentary requirements are complete, the “Officer of the Day” refers the applicant to the support staff for the issuance of billing statement
NONE 45 minutes – 1 hour
Technical Staff
Prepares Billing Statement and instructs applicant to proceed to the Cash Unit
NONE 20 minutes Support Staff/ AA II
Presents the billing statement to the Casher Unit and settles the required fee
Approves and control, process payment and issues Official Receipt
Php1,000.00
30 minutes Accounting Clerk/ Cashier
B. Assessment Procedures for Applications with Incomplete Requirements submitted at Standards Section Field Office Vi
Review, assess and prepare notification indicating the result
1 working day Technical Staff/ PPD division Chief
49
of the assessment clarifying and guiding the applicant
Approval and signing of written notice
1 working day Regional Director/ Technical Staff/ Support Staff
Release the written notice together with the returned documents through email or snail mail
1 working day Support Staff/ AA II
C. Assessment Procedures for Applications with Complete Requirements submitted at Standards Bureau
Submits the application form, requirements and photocopy of Official Receipt
Receives, encodes and/or forwards documents to assigned technical staff
1 working day Support staff
Initial review of application
Division Chief/ Technical staff
Assessment of submitted application, acknowledgement as to compliance to the requirements and indicates the schedule of visit
3 working days
Division Chief/ Technical staff
Onsite validation assessment on the agreed schedule between the DSWD and SWDA
2 working days (excluding travel time)
Technical staff
Prepares Confirmation report a. Recommendation on Issuance of Certificate
3 working days
Technical staff
b. Areas for compliance together with SWDAs Action
50
Plan (proceed to STEP D)
Review and endorsement of the confirmation report
5 working days
Division Chief/ Technical staff
Review and approval of the confirmation report
2 working days
Regional Director/Division Chief/
Preparation and endorsement for approval of the Accreditation Certificate
1 working day Technical Staff/ Regional Director
Approval and signing of Accreditation Certificate
2 working days
Regional director
Send confirmation report and notify the availability of the Certificate for release through various means (direct pick-up, courier, or thru awarding ceremony)
1 working day (depending on the choice of the applicant)
Support staff/ AA II
D. Processing Procedures of Applications with Areas for Compliance
Prepares confirmation report citing the areas for compliance
3 working days
Technical Staff
Review and endorsement of confirmation report
5 working days
Technical Staff/ PPD Division Chief
Review and approval of confirmation report
3 working days
Regional Director
Send the confirmation report and notify the applicant on the result of the assessment
1 working day Support Staff/ AA II
51
Standards Section
Licensing of Social Welfare Development Agencies (SWDAs)
52
Standards
Registration, Licensing and Accreditation of Social Welfare Development Agencies
(SWDAs)
Office or Division: Standards
Classification: Complex
Type of Transaction:
Licensing of SWDAs
Who may avail: • SWDAs
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1.Accomplished Application Form DSWD FO Standards Section or DSWD Website
2. Certification of plan to hire the required Registered Social Worker (RSW) or staff complement or Profile of Employees and volunteers 3.Manual of Operation/Handbook 4.Profile of Board of Trustees 5.Certified True Copy of General Intake Sheet issued by SEC 6.Notarized certification from the Board of Trustees and/or the funding agency to financially support the organization’s to operate for at least two (2) years 7.Work and Financial Plan for the two (2) succeeding years
SWDA
SWDA
SWDA
SEC
SWDA
WFP Template (available at the DSWD FO Standards
Section)
Implementing prior to it’s Application 1. Accomplished Application Form 2. Manual of Operation/Handbook containing the SWDAs program and administrative policies, procedures and strategies to attain its purpose/s among others 3. Profile of Board Trustee 4. Profile of Employees and Volunteers:
• At least one (1) full time staff who will manage its operations
DSWD FO Standards Section or DSWD Website
SWDA
SWDA
53
5. Certified True Copy of General Intake Sheet issued by SEC 6. Certification of no derogatory information issued by SEC (for those operating more than six (6) months upon filing of the application) 7. ABSNET Membership 8. Declaration of Commitment from the applicant of no support to tobacco in compliance to the provisions of EO 26 series of 2017(Providing for the establishment of smoke-free Environments in Public and Enclosed Places) and RA 9211 (Tobacco Regulation Act of 2003) 9. Duly signed Work and Financial Plan for the next two (2) succeeding years Optional/Additional Requirements: A.Basic Documents 1. For those operating in more than one region
• List of main and satellite/branch offices, if any
• Certified True Copy of the notarized written agreement of partnership or cooperation between the agency and its partner agency e.g. MOA, Contract of Partnership, among others
B.Documents Establishing Corporate Existence and Regulatory Compliance 2.For those operating in more than one region
• Validation report from concerned DSWD Field Office or Certification from Regional ABSNET/Cluster or LGUs attesting to the existence and status of operation of the organization in the area/s of jurisdiction.
3. For applicants that are identified that would be serving IP, appropriate additional documentary requirement will be required in order to ensure that the rights of the IP
SEC
SEC
Cluster ABSNET Chairperson
SWDA
WFP Template (available at the DSWD FO Standards
Section)
SWDA
SWDA
FO Standards Section/Cluster ABSNET
Chairperson/LGU
SWDA
54
sectors are protected as per RA 8371 (The Indigenous Peoples’ Rights Act of 1997) 4. For applicant with past and current partnership with the DSWD that involved transfer of funds
• Certification from DSWD Office and/or other concerned government agencies that the applicant is free from any financial liability/obligation
DSWD FO Finance Management Section
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1.Secures application form thru the DSWD Website/Standards Bureau/Field Office
Provides client application form, and checklist of requirements
NONE 30 minutes Support Staff (Standards Bureau - SB/Field Office Standards Section- FO SS)
2. Submit/file application and supporting documents (if operating only in one region, the application shall be filed in the concerned DSWD Field Office; if operating in more than one region, the application shall be filed at the Standards Bureau).
1. Review and assess documentary requirements submitted a) If application and documentary complete, the same are returned to applicant with list of requirements not complied with b) If application and documentary requirements are complete, the “Officer of the Day” refers the applicant to the support staff for the issuance of billing statement
NONE 30-45 minutes
Officer of the day (SB/FO SS)
Prepares Billing Statement and instructs applicant to proceed to the Financial
NONE 20 minutes Support Staff (SB)
55
Management Service (Accounting/Cashier, 2nd Floor, Matapat Building)
Presents the Billing Statement at Accounting and to the Cashier and settles the required fee
Approves and control, process payment and issues Official Receipt.
P1,000.00
30 minutes Accounting Clerk/
Cashier (Financial
Management Service)
Approves and control, process payment and issues Official Receipt
NONE 30 minutes
Review, assess and prepare notification indicating result of the assessment clarifying and guiding the applicant
1 working day
Technical Staff/ Team Leader/ Division Chief - SCMD
Approval and signing of written notice
NONE 1 working day
Bureau Director/ Executive Assistant/Technical Staff/ Support Staff
Release the written notice together with the returned documents through email or snail mail
NONE 1 working day
Support Staff
56
Standards Section
Registration, Licensing and Accreditation of Social Welfare
Development Agencies (SWDAs)
57
Standards
Registration, Licensing and Accreditation of Social Welfare Development Agencies
(SWDAs)
Office or Division: Standards
Classification: Highly-technical
Type of Transaction:
Accreditation of SWDAs
Who may avail: • SWDAs
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1.Secures application form thru the DSWD Website/Standards Bureau/Field Office
Provides client application form, and checklist of requirements
NONE 30 minutes Support Staff (Standards Bureau - SB/Field Office Standards Section- FO SS)
2. Submit/file application and supporting documents (if operating only in one region, the application shall be filed in the concerned DSWD Field Office; if operating in more than one region, the application shall be filed at the Standards Bureau).
1. Review and assess documentary requirements submitted a) If application and documentary complete, the same are returned to applicant with list of requirements not complied with b) If application and documentary requirements are complete, the “Officer of the Day” refers the applicant to the support staff for the issuance of billing statement
NONE 30-45 minutes
Officer of the day (SB/FO SS)
Prepares Billing Statement and instructs applicant to
NONE 20 minutes Support Staff (SB)
58
proceed to the Financial Management Service (Accounting/Cashier, 2nd Floor, Matapat Building)
Presents the Billing Statement at Accounting and to the Cashier and settles the required fee
Approves and control, process payment and issues Official Receipt.
P1,000.00
30 minutes Accounting Clerk/
Cashier (Financial
Management Service)
Approves and control, process payment and issues Official Receipt
NONE 30 minutes
Review, assess and prepare notification indicating result of the assessment clarifying and guiding the applicant
1 working day
Technical Staff/ Team Leader/ Division Chief - SCMD
Approval and signing of written notice
NONE 1 working day
Bureau Director/ Executive Assistant/Technical Staff/ Support Staff
Release the written notice together with the returned documents through email or snail mail
NONE 1 working day
Support Staff
59
Protective Services Division
Supplementary Feeding Program
60
Protective Services Division Supplementary Feeding Program
Republic Act No. 11037 otherwise known as the “Masustansyang Pagkain para
sa Batang Pilipino Act” of 2018 mandates the Department of Social Welfare and
Development (DSWD) and the Department of Education (Dep Ed) to implement the
Supplementary Feeding Program (SFP) and the School-Based Feeding Program
respectively to address undernutrition
Office or Division Supplementary Feeding Program
Classification Highly Technical
Type of Transaction Supplemental Feeding
Who may Avail Children Enrolled in Child Development Center
3-5 years old children but not enrolled in Dep Ed
Checklist of Requirement Where to Secure Project Proposal
Memorandum of Understanding Sb Resolution Notarial Fee
Local Government Units
Client’s Steps Agency Action Fees to be Paid
Processing Time
Person Responsible
Identify Target Benes
Give target Benes
No Fees
SF Focal, ND,
PDO
Nutritional Assessment
Conduct weighing and Deworming of
identified benes
Rural Health
Workers
Prepare Documents
Receive the required
documents and check for
completeness
Notarial Fee- 100
AA II
61
Sustainable Livelihood Program
1.Releasing of SLP Grant
2.Employment Assistance
62
Sustainable Livelihood Program
Office or Division Sustainable Livelihood Program
Classification Highly Technical
Type of Transaction Sustainable Livelihood Program
Who may Avail For Individuals/Groups: 1. Either Pantawid beneficiary, Listahanan
member or assessed as poor under the SLP Means Test.
Checklist of Requirement Where to Secure 1.Application form 2.Attendance to basic livelihood training and other capacity building activities Additional for groups:
1. Application for Accreditation as Beneficiary Civil Society Organziation for both DSWD and Non-DSWD organized groups.
2. Photocopy of passbook and bank account
FOR DSWD ORGANIZED GROUPS Requirements for application for accreditation as beneficiary CSO: 1. Certificate of Compliance issued by DSWD attesting that applicant CSO has met all the requirements of the Sustainable Livelihood Program such as: a. Ratified CBL by all of the members; b. Project Proposal and Modality Application that passed the assessment of the DSWD-SLP Regional Reviewing Committee; c. Certificate of Social Preparation d. Proof of Existence of the SLPA
1. DSWD 2. DSWD initiated Application—c/o DSWD Standard
Section Photocopy of passbook-Clients organization
FOR DSWD ORGANIZED
GROUPS: 1a. Clients through their organization 1b. Clients to draft proposal with assistance of PDO 1c. Certificate issued by PDO 1d. Proof of existence of SLPA issued by DSWD
63
FOR NON-DSWD ORGANIZED GROUPS 1. Duly Accomplished and Duly Sworn Beneficiary CSO Accreditation Application Form 2. Proof of Existence or presence of the CSO in its stated address and area of operation of organization, namely: a. Pictures of office and direction sketch; and b. At least one of the following documents: - Barangay Certification - certification or endorsement from at least two publicly known individuals in the community - other documents showing proof of existence 3. Proof of organization, namely: a. Organizational chart or governance structure; b. Date of organization, list of officers and members with their complete names, date of birth, complete address, and contact numbers (if available); and c. CBL 4. If the CSO applicant has received public funds prior to its application, a certificate of good standing from the government agency/ies which it has received such public funds 5. Proof of having undergone Social Preparation from the DSWD
FOR NON-DSWD ORGANIZED GROUPS
1. Form provided by DSWD 2. Proof c/o CSO (pictures,
certification), organizational chart, CBL, certificate of good standing
3. DSWD-for proof of having undergone Social Preparation
Client’s Steps Agency Action Fees to be Paid
Processing Time
Person Responsible
1.Initial Brgy Assembly
Obtain Potential list of participants
No Fees
1 day PDO
2.Second Brgy Assembly
Obtain final list of participants
1 day PDO
3.Attend Basic Livelihood Training
Conduct of Basic Livelihood Training
No Fees
2 days
PDO
4.Leadership Training
Conduct of Leadership Training
No Fees 1 day PDO
5.Organization Building Training
Conduct of Organization Building Training
No Fees
1 day PDO
64
6. Project Identification
Assists and coaches in Project Identification
No Fees
1 day PDO
7. Project Proposal Preparation
Assists and coaches in Project Proposal Preparation
No Fees
1 day PDO
8.Project Proposal Review and Assessment
Review and Assessment of Proposal
No Fees 1 day PDO
9. Client waits for Project Approval and Processing
Project Approval and Processing
No Fees
5 days PDO
10.Accreditation as Beneficiary Civil Society Organization
Processes accreditation as CSO
No Fees
10 days Standards Section
11.Receives grant Releases grant No fees
1 day Cash Section
65
Pantawid Pamilyang Pilipino Program
Requests and Inquiries Only
66
Pantawid Pamilyang Pilipino Program
Requests and Inquiries Only
Office or Division: Pantawid Pamilyang Pilipino Program
Classification: Simple
Type of Transaction: Pantawid Pamilyang Plipino Program- Requests and Inquiries only
Who may avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Pantawid ID (if Pantawid beneficiary) Assigned City/Municipal Link
• Any Identification Card (for non-Pantawid clients)
Private Company/Institutions, CHED or Deped Issued, Government Agencies or Government-owned and Controlled Corporations
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
4. Client proceeds to the Pantawid Pamilya Regional Program Management Office (RPMO).
Cater the clients’ inquiries and/or requests using Request and/or Inquiry Form (RIF).
None 5 minutes Regional Grievance Officer / Project Development Officer 1
5. Client will provide the details of the inquiry.
Validate the inquiry through:
✓ Verification in the Pantawid Pamilya Information System (PPIS) the status of the client.
✓ Clarify with the client if she/he was able to course through his/her inquiry in the Municipal/City Operations Office (C/MOO) or Provincial Operations
None 20 minutes Regional Grievance Officer / Project Development Officer 1
67
Office (POO). Coordinate with these offices.
6. Client will response to the inquest of the Pantawid staff.
Provide resolution to the inquiry. Note: For inquiries that requires further validation/verification the agency is given 72 hours to provide resolution and a response will be communicated to the client.
None 5 minutes Regional Grievance Officer / Project Development Officer 1
For all updating request/s such as transfer of address, change of school, correction/updating of personal information (date of birth, name, etc.), change of health facility, etc, client must be directed/referred to their respective City/Municipal Operations Offices for processing and certification purposes.
68
Pantawid Pamilyang Pilipino Program
Grievances
69
Pantawid Pamilyang Pilipino Program
Grievances on Pantawid Pamilyang Pilipino Program
Office or Division: Pantawid Pamilyang Pilipino Program
Classification: Highly-Technical
Type of Transaction: Pantawid Pamilyang Plipino Program-Grievances (Ineligibility)
Total Processing Time:
26 working days
Who may avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Pantawid ID (for Pantawid Beneficiaries)
Assigned City/Municipal Link
• Any valid ID (for non-Pantawid clients)
Private Company/Institutions, CHED or Deped Issued, Government Agencies or Government-owned and Controlled Corporations
• Proof of Allegations (for Ineligibility Complaints)
Prepared by the client
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID PERSON
RESPONSIBLE
1. Client proceeds to the Pantawid Pamilya Regional Program Management Office (RPMO).
Cater the complaint using the grievance form. The current household status of the beneficiary being complained of will be checked in the Pantawid Pamilya Information System (PPIS). If household status is registered and Active, the case is considered valid and validation in the area will be conducted. If household is not registered, the complaint is considered invalid.
None
Regional Grievance Officer / Project Development Officer 1
2. Once case is valid, client will be asked to prepare
Case shall be forwarded to assigned Grievance Officer for validation.
None
Provincial and Cluster Grievance Officers
70
supporting documents or proof of allegations
3. Client will be provided feedback of the status of the filed case.
Case conference at the Provincial Operations Office shall be conducted. Recommendation made by the Provincial Operations Office shall be endorsed to the Regional Director for approval/disapproval.
None
Provincial Operations Office Staff, Regional Grievance Officer and Regional Director
71
Pantawid Pamilyang Pilipino Program
Misbehavior
72
Office or Division: Pantawid Pamilyang Pilipino Program
Classification: Highly-Technical
Type of Transaction: Pantawid Pamilyang Plipino Program-Grievances (Misbehavior of the Beneficiary – Pawning and Vices)
Total Processing Time:
35 working days
Who may avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Pantawid ID (for Pantawid Beneficiaries)
Assigned City/Municipal Link
• Any valid ID (for non-Pantawid clients)
Private Company/Institutions, CHED or Deped Issued, Government Agencies or Government-owned and Controlled Corporations
• Proof of Allegations Prepared by the client
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID
PERSON RESPONSIBLE
1. Client proceeds to the Pantawid Pamilya Regional Program Management Office (RPMO).
The attending staff shall cater the complaint using the grievance form. The current household status of the beneficiary being complained of will be checked in the Pantawid Pamilya Information System (PPIS). If household status is registered and Active, the case is considered valid and validation in the area will be conducted. If household is not registered, the complaint is considered invalid.
None
Regional Grievance Officer / Project Development Officer 1
2. Once case is valid, client will be asked to prepare supporting documents or proof of allegations
Case shall be forwarded to assigned Grievance Officer for validation.
None
Provincial and Cluster Grievance Officers
None City/Municipal Link, Provincial
73
3. If complaint is validated as 1st offense, client will be provided feedback.
1st written warning signed by Provincial Link will be issued to concerned beneficiary and subject for case management by assigned City/Municipal Link.
Operations Office Staff, Regional Grievance Officer
4. If complaint is validated as 2nd Offense, Client will be provided feedback.
Approval or disapproval of recommendation for deactivation with written notice shall be issued by the Regional Director to the concerned beneficiary and subject for case management by the Social Welfare Officer III.
None
City/Municipal Link, Provincial Operations Office Staff, Regional Grievance Officer
5. If complaint is validated as 3rd Offense, client will be provided feedback.
Recommendation made by the Provincial Operations Office for delisting of the household shall be endorsed to the Regional Director for approval. Written notice shall also be issued to the delisted beneficiary.
None
Provincial Operations Office Staff, Regional Grievance Officer and Regional Director
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Pantawid Pamilyang Pilipino Program
Payment-related Issues
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Pantawid Pamilyang Pilipino Program
Office or Division: Pantawid Pamilyang Pilipino Program
Classification: Highly-Technical
Type of Transaction:
Pantawid Pamilyang Plipino Program-Grievances (Payment-related Issues - Reduced Grants)
Total Processing Time:
104 working days
Who may avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Pantawid ID Assigned City/Municipal Link
• PSA Authenticated Birth Certificate (for correction/updating of personal information such as date of birth, spelling of name, etc.)
Philippine Statistics Office
• Barangay Certificates of present address and old address (for transfer of residence)
Local offices of the concerned barangays
• City/ Municipal Links Certification and Case Study (for all updating concerns/issues)
Assigned City/Municipal Link
• For education and health facilities related updating: health certificates, school certificates, update forms
All forms shall be provided by City/Municipal Links assigned in the area where the concerned Pantawid
beneficiary is residing.
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID PROCESSING TIME
PERSON RESPONSIBLE
1. Client proceeds to the Pantawid Pamilya Regional Program Management Office (RPMO).
Cater the complaint using the grievance form.
None
Regional Grievance Officer / Project Development Officer 1
2. Clients shall file grievance on the following: a) no cash
grants received, or
Regional Grievance Office shall check household status and payment history to verify complaint using the Pantawid Pamilya Information System and in
None
Regional Grievance Officer / Project Development Officer 1
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b) unclaimed cash grants.
coordination with the Finance Unit and Beneficiary Data Officer on the said issues.
c) Client shall be provided feedback on their filed grievance.
Regional Grievance Officer shall initially validate and explain to the client the reasons or provide appropriate actions.
None
Regional Grievance Officer / Project Development Officer 1
d) Client shall secure and submit required documents to their respective City/Municipal Link for updating issues
Regional Grievance Officer shall verify the complaint. If found valid, client shall be advised to prepare the required documents to be submitted to the respective City/Municipal Link for updating of the information in the Pantawid Pamilya Information System (PPIS) and for the processing of retroactive payments.
None City/Municipal Link, Cluster Beneficiary Data Officer, Regional Grievance Officer/ Project Development Officer 1
e) Client to
secure and submit proof or certificate of compliance on either education or
Regional Grievance Officer shall advise the client to submit proof or certificate of compliance to respective City/Municipal Link and for processing of retroactive payments.
None
City/Municipal Link, Provincial Operations Office Staff, Regional Grievance Officer
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health or FDS conditionalities to respective City/Municipal Link
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Pantawid Pamilyang Pilipino Program
Grievances
Cash-card related
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Pantawid Pamilyang Pilipino Program
Office or Division: Pantawid Pamilyang Pilipino Program
Classification: Highly-Technical
Type of Transaction:
Pantawid Pamilyang Plipino Program-Grievances (Cash Card – related Issues)
Total Processing Time:
29 working days
Who may avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Pantawid ID (for Pantawid Beneficiaries)
Assigned City/Municipal Link
• Pantawid EMV Cash Card Assigned City/Municipal Link and/or Municipal Roving Bookkeeper
• Bank Transaction Slip Concerned bank/financial institution
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID PROCESSING TIME
PERSON RESPONSIBLE
1. Client proceeds to the Pantawid Pamilya Regional Program Management Office (RPMO).
Cater the complaint using the grievance form.
None
Regional Grievance Officer / Project Development Officer 1
2. Client files grievance on non-issuance of EMV cash card and/or no replacement card
Regional Grievance Office shall verify the household status using the Pantawid Pamilya Information System and shall coordinate with the Finance Unit.
None Regional Grievance Officer / Project Development Officer 1, Regional Finance Unit
3. Client files grievance on PIN issues, damage cash card, lost or stolen, captured, blocked cash card
Regional Grievance Officer shall advise client to go to respective City/Municipal Roving Bookkeeper for the processing of replacement cards or assist them with their PIN issues.
None Regional Grievance Officer / Project Development Officer 1, Regional Finance Unit, City/Municipal Roving Bookkeeper
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Pantawid Pamilyang Pilipino Program
Grievances
Appeals
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Pantawid Pamilyang Pilipino Program Office or Division: Pantawid Pamilyang Pilipino Program
Classification: Highly-Technical
Type of Transaction: Pantawid Pamilyang Plipino Program-Grievances (Appeals)
Total Processing Time:
34 working days
Who may avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Pantawid ID (for Pantawid Beneficiaries)
Assigned City/Municipal Link
• Letter of Appeal Prepared by Client
• Case Assessment Report Assigned City/Municipal Link
CLIENT STEPS AGENCY ACTIONS
FEES TO BE PAID PROCESSING TIME
PERSON RESPONSIBLE
1. Client proceeds to the Pantawid Pamilya Regional Program Management Office (RPMO).
Cater the complaint/appeal using the grievance form. Household status shall be checked in the PPIS and determine if status of appeal is within the allowable period.
None
Regional Grievance Officer / Project Development Officer 1
2. Client to submit letter of appeal
If within the allowable period to file appeal for reinstatement, client shall be advised to submit needed documents to respective City/Municipal Link for a case study and recommendation.
None Regional Grievance Officer / Project Development Officer 1, City/Municipal Link
3. Client shall be provided feedback on the status of appeal.
An official letter stating the status of the appeal shall be signed by the Regional Director and will be provided to the appealing client.
None Regional Grievance Officer/ Project Development Officer 1, Regional Director
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Disaster Risk Reduction and Management
Division
Provision of family food packs as augmentation to LGUs
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Disaster Risk Reduction and Management Division
Provision of family food packs as Augmentation to LGUs
Office or Division: Disaster Risk Reduction and Management
Classification: Simple
Type of Transaction:
Provision of family food packs as Augmentation to LGUs
Who may avail: • Local Government Units
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Letter Request from LGU
LGU prepares this
2. Report on Affected families
LGU prepares this
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
LGU submits complete requirements
DSWD assesses and decides augmentation requirement and dispatches team for release of goods (in coordination with LGU and other agencies for transportation of goods)
No fees
Within 72 hours (depending on terrain of affected area)
DRRMD head
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Disaster Risk Reduction and Management
Division
Provision of Non-Food Items as augmentation to LGUs
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Disaster Risk Reduction and Management Division
Provision of Non-Food Items as Augmentation to LGUs
Office or Division: Disaster Risk Reduction and Management
Classification: Simple
Type of Transaction:
Provision of Non-Food Items as Augmentation to LGUs
Who may avail: • Local Government Units
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1.Letter Request from LGU
LGU prepares this
2.Report on Affected families
LGU prepares this
CLIENT STEPS AGENCY ACTIONS FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
LGU submits complete requirements
DSWD assesses and decides augmentation requirement and dispatches team for release of goods (in coordination with LGU and other agencies for transportation of goods)
No fees
Within 72 hours (depending on terrain of affected area)
DRRMD head
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FEEDBACK AND COMPLAINTS MECHANISM
How to send feedback
Email: [email protected] or drop a feedback form at any of suggestion boxes located in various offices of DSWD Region VI
How feedbacks are processed
Your feedback is treated with confidentiality. The feedback is opened only by the Officer assigned, submitted to the Head of Office, routed to the concerned office for appropriate action, if needed.
How to file a complaint
You may file a complaint through any of the following: a.By writing a letter to: MS. MA. EVELYN B. MACAPOBRE, CESO III Regional Director DSWD Field Office VI MH Del Pilar, Molo, Iloilo City 5000 The letter maybe submitted to the Records Section or emailed to [email protected]
How complaints are processed
Your complaint is treated with confidentiality. complaints is opened only by the Officer assigned, submitted to the Head of Office, routed to the concerned office for appropriate action,
Contact Information of CCB, PCC, ARTA
May Rago-Castillo Designated Focal Person-Ease of Doing Business/Exigent Concerns Regional Information Officer 09560661962 Email: [email protected]
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LIST OF OFFICES
Office Address Contact Information
Office of the Regional Director
DSWD Field Office VI, MH Del Pilar, Molo, Iloilo City 5000
(033)-330-7860 loc 16001
Office of the Assistant Regional Director for Administration
DSWD Field Office VI, MH Del Pilar, Molo, Iloilo City 5000
(033)-330-7860 loc 16024
Office of the Assistant Regional Director for Operations
DSWD Field Office VI, MH Del Pilar, Molo, Iloilo City 5000
(033)-330-7860 loc 16025
Policy and Plans Division
DSWD Field Office VI, MH Del Pilar, Molo, Iloilo City 5000
(033)-330-7860 loc 16005
Administrative Division
DSWD Field Office VI, MH Del Pilar, Molo, Iloilo City 5000
(033)-330-7860 loc 16030
Financial Management Division
DSWD Field Office VI, MH Del Pilar, Molo, Iloilo City 5000
(033)-330-7860 loc 16030
Human Resource Management and Development Division
DSWD Field Office VI, MH Del Pilar, Molo, Iloilo City 5000
(033)-330-7860 loc 16008
Disaster Response and Management Division
DSWD Field Office VI, MH Del Pilar, Molo, Iloilo City 5000
(033)-330-7860 loc 16006
Promotive Services Division
DSWD Field Office VI, MH Del Pilar, Molo, Iloilo City 5000
(033)-330-7860 loc 16003
Protective Services Division
DSWD Field Office VI, MH Del Pilar, Molo, Iloilo City 5000
(033)-330-7860 loc 16007
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Salus populi est
Suprema Lex
(The welfare of the
people shall be the
supreme law”