Civil Air PatrolCivil Air PatrolCommand Council Command Council

MeetingMeeting

1-2 March 20131-2 March 2013

Arlington, VAArlington, VA

Multi-Wing/Region Missions

Mr. Desmarais & Col MurrellMr. Desmarais & Col Murrell

CAP Response HighlightsCAP Response Highlights

Tasked to collect airborne imagery, provide light Tasked to collect airborne imagery, provide light air transportation, and assist in shelter air transportation, and assist in shelter management, and other general assistance in management, and other general assistance in FEMA Regions I, II and IIIFEMA Regions I, II and III

250+ CAP members from 21 Wings supported ops250+ CAP members from 21 Wings supported ops 73 aircraft flew 1,407 hours on 696 sorties 73 aircraft flew 1,407 hours on 696 sorties Provided 158,012 geo-tagged imagesProvided 158,012 geo-tagged images Provided CAP liaison support to the NRCC as well Provided CAP liaison support to the NRCC as well

as numerous states throughout the impacted areaas numerous states throughout the impacted area CAP’s response cost $181,771.75CAP’s response cost $181,771.75

4

Hurricane Sandy Hurricane Sandy ResourcesResources

Wing ICPs

CAP Aircraft

New Jersey CoastNew Jersey Coast

Crowd Sourced via Crowd Sourced via MapMillMapMill

Create Hot or Not MapsCreate Hot or Not Maps

Not Just Airborne PhotographyNot Just Airborne Photography

  IAW with our regulations and AFI 10-2701, the NOC IAW with our regulations and AFI 10-2701, the NOC is the approving authority for CAP’s AFAM and is the approving authority for CAP’s AFAM and Corporate missions. As stated in the AFI, the NOC is:Corporate missions. As stated in the AFI, the NOC is:

The primary focal point for all outside agencies The primary focal point for all outside agencies requesting CAP mission support requesting CAP mission support

Coordinates all mission/resource requests with the Coordinates all mission/resource requests with the CAP wings/regions performing the mission and CAP wings/regions performing the mission and obtains mission approval from the AFAM approval obtains mission approval from the AFAM approval authority.authority.

Responsible for ensuring mission data and results Responsible for ensuring mission data and results are reported to the Air Component Commander in a are reported to the Air Component Commander in a timely manner.timely manner.

National Operations Center National Operations Center (NOC)(NOC)

Hurricane/Super Storm Hurricane/Super Storm Sandy Sandy

After Action/Lessons Learned After Action/Lessons Learned HighlightsHighlights

Coordination began with conversations between the Coordination began with conversations between the two affected Regions, NER and MER.two affected Regions, NER and MER.

Contingency resource planning with GLR followed Contingency resource planning with GLR followed shortly thereafter.shortly thereafter.

Planning and resource coordination began with little Planning and resource coordination began with little communication or involvement by the NOC.communication or involvement by the NOC.

Early resource and financial decisions were made Early resource and financial decisions were made with little to no coordination with the NOC.with little to no coordination with the NOC.

Area Command was established and manned without Area Command was established and manned without NOC coordination, prior to Mission Assignments NOC coordination, prior to Mission Assignments (MA) being approved.(MA) being approved.

Area Command immediately became an operational Area Command immediately became an operational focal point rather than a resource coordination focal point rather than a resource coordination facility.facility.

Initial ResponseInitial Response

There was confusion and errors in documentation There was confusion and errors in documentation regarding who had the authority to accept FEMA mission regarding who had the authority to accept FEMA mission assignments for approval, which delayed implementation assignments for approval, which delayed implementation of the missions.of the missions.

For mission assignments, there must be a known Point of For mission assignments, there must be a known Point of Contact representing 1AF and CAP with the authority to Contact representing 1AF and CAP with the authority to accept the MAs.accept the MAs.

A flow chart for MA approvals and assignments must be A flow chart for MA approvals and assignments must be developeddeveloped

NRCC staffing must accommodate FEMA’s requirements, NRCC staffing must accommodate FEMA’s requirements, which includes 24/7 coverage.which includes 24/7 coverage.

Need to ensure proper commitment from staffers.Need to ensure proper commitment from staffers.

FEMA National Resource FEMA National Resource Coordination Center (NRCC)Coordination Center (NRCC)

There was confusion about the purpose and intent of There was confusion about the purpose and intent of the Area Command.the Area Command.

The Area Command was run as the operations center The Area Command was run as the operations center of the mission, not in a prescribed NIMS/ICS manner.of the mission, not in a prescribed NIMS/ICS manner.

Regions and wings must recognize that the Area Regions and wings must recognize that the Area Command, when established, is designed to operate Command, when established, is designed to operate as a resource center primarily for logistics and as a resource center primarily for logistics and planning, as defined under NIMS/ICS; Area planning, as defined under NIMS/ICS; Area Commands are a non-operational resource facility Commands are a non-operational resource facility that will coordinate support and resources, as that will coordinate support and resources, as needed, with the NOC and the affected regions and needed, with the NOC and the affected regions and wings.wings.

Area CommandArea Command

Area Commands are to be established when Area Commands are to be established when multi-wing or multi-region events present multi-wing or multi-region events present situations that could require additional resources situations that could require additional resources necessary to supplement those within the wings necessary to supplement those within the wings or regions. They are not established or regions. They are not established automatically.automatically.

The area command appears to have taken on the The area command appears to have taken on the role of an Incident Command Post (ICP).role of an Incident Command Post (ICP).

Wing ICPs appear to have been taken out of the Wing ICPs appear to have been taken out of the loop as the focal point for local taskings.loop as the focal point for local taskings.

Area CommandArea Command

Command elements determining if resources are Command elements determining if resources are available (including funding) for taskings must include available (including funding) for taskings must include a dedicated Finance and Admin staff to track all a dedicated Finance and Admin staff to track all expenses accurately.expenses accurately. There was no clearly defined Finance Admin Section Chief or There was no clearly defined Finance Admin Section Chief or

finance procedure for tracking missions expenditures from finance procedure for tracking missions expenditures from varied locationsvaried locations

CAP got a black eye with AFNORTH for indicating it had CAP got a black eye with AFNORTH for indicating it had funding to support FEMA taskings when it really didn’tfunding to support FEMA taskings when it really didn’t

CAP can’t execute until external funding like FEMA’s is CAP can’t execute until external funding like FEMA’s is officially accepted by the Air Force; choosing to execute before officially accepted by the Air Force; choosing to execute before then means that you are committing the corporation to the then means that you are committing the corporation to the expense, or members are funding it themselvesexpense, or members are funding it themselves

All bases should create and maintain continuity All bases should create and maintain continuity documentation to avoid changes in policy and/or documentation to avoid changes in policy and/or procedures with staff changes.procedures with staff changes.

Area CommandArea Command

Proper procedure was not always followedProper procedure was not always followed

Increase the use of NOC Augmentees to assist the Increase the use of NOC Augmentees to assist the ICP staffICP staff

Need to provide wider access and input to WMIRS Need to provide wider access and input to WMIRS by staff and aircrewsby staff and aircrews

Staff and aircrews need to have more Staff and aircrews need to have more understanding of the sortie approval processunderstanding of the sortie approval process

Reporting tools are being expanded to details Reporting tools are being expanded to details needed for large scale eventsneeded for large scale events

WMIRSWMIRS

Inquiring minds want to know…Inquiring minds want to know…

Where are the reports generated?Where are the reports generated?

How are the reports submitted?How are the reports submitted?

Where are they consolidated?Where are they consolidated?

When are they due?When are they due?

AFNORTH has a standard SITREP, and AFNORTH has a standard SITREP, and automated tools are being developed to work off automated tools are being developed to work off of WMIRS inputs primarily, with supplemental of WMIRS inputs primarily, with supplemental information from ICsinformation from ICs

Situation Reports Situation Reports (SITREPs)(SITREPs)

Deployment taskings appeared to be unorganized Deployment taskings appeared to be unorganized at timesat times

Sorties from distant bases were used when Sorties from distant bases were used when available local assets were notavailable local assets were not

Reports of frustration with communication and Reports of frustration with communication and delays in deployments and midstream changesdelays in deployments and midstream changes

Crew rest was an issue in some instancesCrew rest was an issue in some instances

Some aircrews felt punished for following the Some aircrews felt punished for following the regulationsregulations

SortiesSorties

Need for standardized and consistent training from Need for standardized and consistent training from synchronizing cameras and GPSs, and image taking synchronizing cameras and GPSs, and image taking to vetting, processing and uploading images, in the to vetting, processing and uploading images, in the short term.short term.

Deployed personnel need to understand the Deployed personnel need to understand the potential bandwidth issues for the upload potential bandwidth issues for the upload requirements on missions, and solutions available. requirements on missions, and solutions available. Specific training for Mission IT staff is necessary.Specific training for Mission IT staff is necessary.

Photographer has to understand equipment and Photographer has to understand equipment and use, and ensure all are mission capable, including use, and ensure all are mission capable, including fully charged batteries in sufficient numbers.fully charged batteries in sufficient numbers.

ImagingImaging

Develop tables of altitudes, airspeeds, focal Develop tables of altitudes, airspeeds, focal length and coverage area for consistencylength and coverage area for consistency

Build confirmation tool into WMIRS for image Build confirmation tool into WMIRS for image deliverydelivery

Build image count tools into WMIRS for Build image count tools into WMIRS for reporting and confirmation purposesreporting and confirmation purposes

SAR software was a great aid to accurate SAR software was a great aid to accurate imaging, but not available on all aircraftimaging, but not available on all aircraft

ImagingImaging

The NOC should have been included in the planning from The NOC should have been included in the planning from the beginning, as the focal point cited in the regulations.the beginning, as the focal point cited in the regulations.

Clear reporting paths and tools to get information from Clear reporting paths and tools to get information from active wing ICPs to the NRCC and the NOC to handle Air active wing ICPs to the NRCC and the NOC to handle Air Force, FEMA, and state and local requests are necessary.Force, FEMA, and state and local requests are necessary.

Area Command is for additional resource requests and Area Command is for additional resource requests and coordination; it is not there for any operational purposes.coordination; it is not there for any operational purposes.

A trained Finance Admin Section Chief and supporting A trained Finance Admin Section Chief and supporting staff are necessary to track all mission expenses on a staff are necessary to track all mission expenses on a daily basis.daily basis.

Imagery training must be a priority.Imagery training must be a priority.

TakeawaysTakeaways

Better communications is required, including all Better communications is required, including all inclusive daily conference calls and standardized inclusive daily conference calls and standardized reporting times and plans to meet the needs of the reporting times and plans to meet the needs of the incident.incident.

Planning must be improved to ensure the best use of Planning must be improved to ensure the best use of available assets and avoid deploying assets that have to available assets and avoid deploying assets that have to travel long distances, when similar assets are available, travel long distances, when similar assets are available, but unused.but unused.

Constant communication and coordination with 1AF and Constant communication and coordination with 1AF and the NOC is essential, and they must be part of the NOC is essential, and they must be part of expenditure decisions.expenditure decisions.

Consistent and timely SITREPs have got to be Consistent and timely SITREPs have got to be completed and forwarded to an established coordination completed and forwarded to an established coordination point and submitted to 1AF as required.point and submitted to 1AF as required.

TakeawaysTakeaways

CAP is being recognized with incredible CAP is being recognized with incredible resources and capabilities that FEMA intends to resources and capabilities that FEMA intends to employ more and more.employ more and more.

CAP provided outstanding support to our CAP provided outstanding support to our customers and communities, and this customers and communities, and this presentation is not meant to diminish that by any presentation is not meant to diminish that by any means. means.

CAP is a professional organization of dedicated CAP is a professional organization of dedicated volunteers, and we must always strive to do our volunteers, and we must always strive to do our best and improve, even when we have done great best and improve, even when we have done great things.things.

TakeawaysTakeaways

QUESTIONS?