Configuration Guide AA

SAP ECC 5.00

June 2005

English

Asset Management MY (J10)

SAP AG Neurottstr. 16 69190 Walldorf Germany

Building Block Configuration Guide

SAP Best Practices Asset Accounting (J10) : Configuration Guide

© SAP AG Page 2 of 49

Copyright

© Copyright 2005 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft®, WINDOWS®, NT®, EXCEL®, Word®, PowerPoint® and SQL Server® are registered trademarks of Microsoft Corporation. IBM®, DB2®, DB2 Universal Database, OS/2®, Parallel Sysplex®, MVS/ESA, AIX®, S/390®, AS/400®, OS/390®, OS/400®, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere®, Netfinity®, Tivoli®, Informix and Informix® Dynamic Server™ are trademarks of IBM Corporation in USA and/or other countries. ORACLE® is a registered trademark of ORACLE Corporation. UNIX®, X/Open®, OSF/1®, and Motif® are registered trademarks of the Open Group. Citrix®, the Citrix logo, ICA®, Program Neighborhood®, MetaFrame®, WinFrame®, VideoFrame®, MultiWin® and other Citrix product names referenced herein are trademarks of Citrix Systems, Inc. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. JAVA® is a registered trademark of Sun Microsystems, Inc. JAVASCRIPT® is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MarketSet and Enterprise Buyer are jointly owned trademarks of SAP AG and Commerce One. SAP, R/3, mySAP, mySAP.com, xApps, xApp, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves information purposes only. National product specifications may vary.



Content

Asset Management MY: Configuration Guide .............................................................................. 5

1 Use ................................................................................................................................... 5

2 Preparation ....................................................................................................................... 5

2.1 Prerequisites .............................................................................................................. 5

3 Basic Settings ................................................................................................................... 5

3.1 Chart of Depreciation .................................................................................................. 5

3.2 Asset Classes............................................................................................................. 8

3.3 Depreciation Areas ................................................................................................... 14

4 Master Data .................................................................................................................... 20

4.1 Assets ...................................................................................................................... 20

5 Transactions ................................................................................................................... 26

5.1 Acquisitions .............................................................................................................. 26

5.2 Capitalization of Assets Under Construction.............................................................. 29

5.3 Unplanned Depreciation ........................................................................................... 32

Direct Capitalization ............................................................................................................... 33

5.4 Transaction Types .................................................................................................... 33

5.5 Allow Down Payment Transaction Types in Asset Classes ........................................ 33

5.6 Change the Field Status of the Asset G/L Accounts .................................................. 34

6 Period-End Closing ......................................................................................................... 34

6.1 Depreciation ............................................................................................................. 34

6.2 Depreciation Posting Run ......................................................................................... 45

6.3 Settlement: Assets Under Construction ..................................................................... 47



Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the

ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.



Asset Management MY: Configuration Guide

1 Use

This document describes the general steps required to configure the data in a system landscape that has already been installed.

The Configuration Guide contains the information you need to configure a Building Block manually, without using automated configuration tools such as BC Sets or CATT procedures.

2 Preparation

2.1 Prerequisites

If you want to use this building block, you must first install the following building blocks:

Building Block Description

Layer 0 All layer 0 building blocks

To install the ‘Asset Management MY’ Building Block, you must have installed the ‘Layer 0 FI MY’ Building Block. This is particularly important for the setting that was made with reference to the chart of accounts being used, BPCA.

If you wish to use the functions for direct capitalization and for posting cost-accounting depreciation, you must also install the „Standard Cost and Profit Center Accounting MY’ Building Block.

3 Basic Settings

3.1 Chart of Depreciation

Use

A chart of depreciation is a directory of depreciation areas arranged according to business requirements. Each chart of depreciation contains the rules for the evaluation of assets that are valid in a specific country or economic area.

Each company code defined in Asset Accounting must refer to a chart of depreciation.

3.1.1 Copy Reference Chart of Depreciation

Use

SAP provides country-specific charts of depreciation with predefined depreciation areas. These charts of depreciation are only references for customer charts of depreciation and therefore cannot be used directly. When you create your own chart of depreciation, you must copy a reference chart of depreciation.



When you create a chart of depreciation, the system copies all the depreciation areas from the standard chart of depreciation that you use as a reference. You must delete any depreciation areas you do not need from your chart of depreciation.

The chart of depreciation BP01 has been created as a copy of the chart of depreciation 0MY.

Procedure

1. To carry out the activity, use one of the following options:

Transaction Code EC08

IMG Menu Path Financial Accounting Asset Management Organizational Structures Copy Reference Chart of Depreciation/Depreciation Areas Copy Reference Chart of Depreciation

2. In the Copy dialog box, make the following entries.

Field Name Description R/O/C User Actions and Values

Note

AFAPL Chart of Depreciation

0MY


BP01

Result

The chart of depreciation has been created.

3.1.2 Define Chart of Depreciation and Depreciation Areas

Use

You can change the definition of the depreciation areas that were copied from the standard depreciation plan, and add additional depreciation areas if required.

The following depreciation area has been defined in the chart of depreciation BP01:

Depreciation Area Description

01 Book Depreciation

15 Tax Depreciation

The depreciation area 01 has been copied and changed from the chart of depreciation 0MY.

Procedure


Transaction Code OADB

IMG Menu Path Financial Accounting Asset Accounting Organizational Structures Copy Reference Chart of Depreciation/Depreciation Areas Copy/Delete Depreciation Areas



2. In the Chart of Depreciation Selection dialog box, make the following entries.

Field Name

Description R/O/C User Actions and Values

Note

AFAPL Chart of Depreciation BP01 Chart of Depreciation BP01 MY

3. Copy and delete the depreciation areas as described above.

4. On the Define Depreciation Area screen, enter the depreciation area descriptions listed above.

3.1.3 Assign Chart of Depreciation to Company Code

Use

When you assign a chart of depreciation, you define a company code for Asset Accounting. The chart of depreciation BP01 has been assigned to the company code BP01.

Prerequisites

The company code has been defined in Financial Accounting.

Procedure


Transaction Code OAOB

IMG Menu Path Financial Accounting Asset Accounting Organization Structures Assign Chart of Depreciation to Company Code

2. Maintain company code in Asset Accounting.


Note

BUKRS Company Code BP01


BP01



3.2 Asset Classes

Use

Asset classes are the most important structuring elements for fixed assets. You can define any number of asset classes in the system. You can use them to structure your fixed assets according to different criteria. Asset classes are defined for all clients.

3.2.1 Specify Account Determination

Use

The most important function of an asset class is to link asset master records to their respective general ledger accounts in Financial Accounting. This link is created by the account determination key in each asset class. You can assign several asset classes to the same account determination key.

The following settings for account determination have been created for company code BP01:

Account Determination

Name

100000 Land

200000 Building

300000 Vehicles

400000 DP/Hardware

500000 Machinery

600000 Furniture and Fittings

700000 Software

800000 Low Value Assets (LVA)

900000 Assets Under Construction

Procedure


Transaction Code SPRO

IMG Menu Path Financial Accounting Asset Accounting Organizational Structures Asset Classes Specify Account Determination

2. On the FI-AA: Account Determination screen, make the following entries: Table V_T095A_01:


Name for Account Determination

KTOGR KTGRTX

100000 Land

200000 Building




Name for Account Determination

KTOGR KTGRTX

300000 Vehicles

400000 DP/Hardware

500000 Machinery

600000 Fixtures and Fittings

700000 Software

800000 Low Value Assets


3.2.2 Create Screen Layout Rules

Use

The asset master record in the SAP FI-AA System contains a large number of fields because it is used for many different purposes. To make it easier to maintain master data, you can adapt the asset master record to suit your own needs.

The following screen layout rules have been created:

Z100 Real Estate - BP Accountg

Z110 Buildings – BP Accountg

Z200 General Machines – BP Accountg

Z300 Fixtures and Fittings – BP Acc.

Z310 Vehicles – BP Accountg

Z400 Assets Under Constr. – BP Acc.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Master Data Screen Layout Define Screen Layout for Asset Master Data Create Screen Layout Rules for Asset Master Record

2. On the Change View “Asset Accounting: Screen Layout for Master Record” screen, make the following entries: Table V_T082A_01:

FELEI TXT30

Screen Layout Rule

Description

Screen Layout Rule

Name of Screen Layout Rule



FELEI TXT30

Z100 Real Estate - BP Accountg

Z110 Buildings – BP Accountg

Z200 General Machines – BP Accountg

Z300 Fixtures and Fittings – BP Acc.

Z310 Vehicles – BP Accountg

Z400 Assets Under Constr. – BP Acc.

3.2.3 Number Assignment Across Company Codes

Use

In the FI-AA System, the main asset number can be assigned on a cross-company code basis. This is why you can specify, for each company code, which (different) company code is to be used for number assignment.

The function for assigning numbers on a cross-company code basis has not been activated for the company code BP01.

Procedure


Transaction Code AO11

IMG Menu Path Financial Accounting Asset Accounting Organizational Structures Specify Number Assignment Across Company Codes

2. Assignment to the company code providing the number range


Note

BUKRS CoCd BP01

BUKRSN No.CoCd BP01

3.2.4 Define Number Range Interval

Use

An asset number uniquely identifies an asset. It always consists of a main asset number and an asset subnumber. Numbers can be assigned in the system externally or internally.

With external number assignment, the user is responsible for assigning the numbers. The system displays only the defined number range interval and issues an error message if a number has already been assigned. With internal number assignment, the system assigns numbers sequentially.

The following number ranges have been set up for company code BP01:

Number Range Number Range Interval Number Assignment



01 10000 to 19999 Internal

02 20000 to 29999 Internal

03 30000 to 39999 Internal

04 40000 to 49999 Internal

05 50000 to 59999 Internal

06 60000 to 69999 Internal

07 70000 to 79999 Internal

08 80000 to 89999 Internal

09 90000 to 99999 Internal

90 A to D External

99 01 to 9999 External

All asset classes have been defined to use internal number assignment

Procedure


Transaction Code AS08

IMG Menu Path Financial Accounting Asset Accounting Organizational Structures Asset Classes Define Number Range Interval

2. On the Maintain Number Range Intervals screen, make the following entries:

Table NRIV:

1 ANLAGENNR BP01 90 0000 A D X

2 ANLAGENNR BP01 01 0000 000000010000 000000019999

3 ANLAGENNR BP01 02 0000 000000020000 000000029999

4 ANLAGENNR BP01 03 0000 000000030000 000000039999

5 ANLAGENNR BP01 04 0000 000000040000 000000049999

6 ANLAGENNR BP01 05 0000 000000050000 000000059999

7 ANLAGENNR BP01 06 0000 000000060000 000000069999

8 ANLAGENNR BP01 07 0000 000000070000 000000079999

9 ANLAGENNR BP01 08 0000 000000080000 000000089999

10 ANLAGENNR BP01 99 0000 000000000001 000000009999 X

No. Object Name Sub-object Value

No To Year

From Number To Number Ext.



3.2.5 Define Asset Classes

Use

From an accounting point of view, the asset class is the most important element for structuring fixed assets. Each asset must be assigned to one asset class only. The asset class assigns the assets and their business transactions to the appropriate general ledger accounts. Several asset classes can be assigned to the same account. This makes it possible for fixed assets to be structured in more detail at asset class level. Such detailed structuring is not necessary at general ledger account level. It is also possible to define the screen layout, tab layout, and asset number assignment for each class.

The following asset classes have been created in the system:

10000 Land Freehold 100000 Z100

11000 Land Leasehold 100000 Z100

20000 Building Freehold 200000 Z110

21000 Buildings Leasehold 200000 Z110

30000 Vehicles 300000 Z310

40000 DP/Hardware 400000 Z200

50000 Machinery 500000 Z200

60000 Fixtures and Fittings 600000 Z300

70000 Software 700000 Z200

80000 Low Value Assets 800000 Z330

90000 Asset Under Construction 900000 Z400

Since the number of asset classes and the way they are structured varies from customer to customer, only a small number of asset classes has been created in the system to serve as examples. At least one asset class has been created for each asset account in the general ledger. Some asset classes refer to the same general ledger account.

Procedure


Transaction Code OAOA

IMG Menu Path Financial Accounting Asset Accounting Organizational Structures Asset Classes Define Asset Classes

2. On the Change View “Asset Classes” screen, make the following entries:

Table V_ANKA_00 (Extract):

Asset Class Short Text Account Determination

Screen Layout Rule

No. Class Short Text Asset Class Description



ANLKL TXK20 TXK50

1 00010000 Land Freehold Land Freehold

2 00011000 Land Leasehold Land Leasehold

3 00020000 Building Freehold Building Freehold

4 00021000 Building Leasehold Building Leasehold

5 00030000 Vehicles Vehicles

6 00040000 DP/Hardware DP/Hardware

7 00050000 Machinery Machinery & Equipment

8 00060000 Fixtures & Fittings Fixtures and Fittings

9 00070000 Software Software

10 00080000 LVA Low Value Assets

11 00090000 Assets Under Const.

Assets under Construction

Continuation of Table V_ANKA_00 (Extract):

XOPVW NUMK

R KTOGR FELEI MEINS INKEN XINVM

1 01 00100000 Z100

2 01 00100000 Z100

3 02 00200000 Z110

4 02 00200000 Z110

5 03 00300000 Z310 X

6 04 00400000 Z200 X

7 05 00500000 Z200 X

8 06 00600000 Z300 X

9 07 00700000 Z200 X

10 08 00800000 Z330 X

11 X 09 00900000 Z400

No Line Item Settlement

Number

Range


Scr. Layout

Rule

Base Unit

Include Asset

Investment Measure



3.2.6 Assign History Form to Asset Class

Use

When the historical management function is active (Manage Historically indicator), you can print an asset chart. The Manage Historically indicator has been set for all asset classes.

For each asset class, you can define a separate form for the asset history. The standard SAP form FIAA_F001 has been assigned to the example asset classes.

Procedure


Transaction Code OAAY

IMG Menu Path Financial Accounting Asset Accounting Information System Define or Assign Forms Assign Asset Class/History Sheet

2. On the Assignment of Form for History screen, make the following entries:

Table V_ANKA_05:

No. Class Layout Set Name

ANLKL ANKAR

1 00010000 FIAA_F001

2 00011000 FIAA_F001

3 00020000 FIAA_F001

4 00021000 FIAA_F001

5 00030000 FIAA_F001

6 00040000 FIAA_F001

7 00050000 FIAA_F001

8 00060000 FIAA_F001

9 00070000 FIAA_F001

10 00080000 FIAA_F001

11 00090000 FIAA_F001

Result

The report uses this form for assets from this class and generates an asset chart.

3.3 Depreciation Areas

Use

A depreciation area is used to valuate fixed assets with regard to specific legal regulations or business objectives.



3.3.1 Define Depreciation Areas

Use

The depreciation areas in the chart of depreciation BP01 have the following functions:

Book Depreciation (01)

This area is the master area. Transactions for this depreciation area are posted directly to the general ledger and Controlling.

Tax Depreciation (15)

This area is for tax requirements. Transactions for this deprecitaionarea are not posted to the general ledger

Prerequisites

You have added your own chart of accounts.

Procedure


Transaction Code OADB

IMG Menu Path Financial Accounting Asset Accounting Valuation Depreciation Areas Define Depreciation Areas Define Depreciation Areas

2. On the Define Depreciation Areas screen, make the following entries: Table V_T093_00 (Extract):

No Chart of Depreciation

Depreciation Area

Short Text Description

AFAPL AFABE AFBKTX AFBTXT

1 BP01 01 Book Deprec. Book Depreciation

2 BP01 15 Tax Deprec. Tax Depreciation

Continuation of Table V_T093_00:

No Real Dep. Area

Area Sign

Real Dep. Area

Proportion Area Sign

Real Dep. Area

Proportion

XSTORE ABVOR1 AFABE1 ANTEI1 ABVOR2 AFABE2 ANTEI2

1 X

2 X

Continuation of Table V_T093_00:

No. +/- Sign for Acquisition Value

+/- Sign for Net Book Value

Post to G/L Account



VZANSW VZREST BUHBKT

1 + + 1

2 + + 0

3.3.2 Define Area Type

Use

Depreciation areas are assigned to a type, which describes the primary purpose of the depreciation area. When you create a chart of depreciation, the system copies the type from the reference chart of depreciation. For example, area 01 is assigned to the „Book Depreciation‟ type.

The following area types have been assigned to the depreciation areas:

Procedure

To carry out the activity, use one of the following options:

Transaction Code OADC

IMG Menu Path Financial Accounting Asset Accounting Valuation Depreciation Areas Define Depreciation Areas Specify Area Type

Table V_T093A_01 (Extract):

AFAPL AFABE BERTYP

1 BP01 01 01

2 BP01 15 03

Area Name of Depreciation Area Type Description

01

15

Book Depreciation

Tax Depreciation

01

03

Valuation for Trade Balance Sheet

Valuation for tax bal. sheet (diff. from trade bal. sheet)

No. Chart of Depreciation

Area Type



3.3.3 Specify Transfer of APC Values

Use

In this step, you define transfer rules for the acquisition values of depreciation areas. These transfer rules ensure that certain depreciation areas manage identical acquisition values.

For the chart of depreciation BP01, since there are 2 depreciation area, there is two entry in the table V_T093A_03.

Procedure


Transaction Code OABC

IMG Menu Path Financial Accounting Asset Accounting Valuation Depreciation Areas Specify Transfer of APC Values


AFAPL AFABE WRTAFB XWRTID

1 BP01 01 00

2 BP01 15 01 X

3.3.4 Specify Transfer of Depreciation Terms

Use

In this step, you define transfer rules for the depreciation terms. You cannot define any depreciation terms in the asset master record for the depreciation areas to which the depreciation terms are being transferred. This ensures that the value of the depreciation areas is reduced uniformly.

For the chart of depreciation BP01, there is one entry for the depreciation area 01 and one entry for depreciation are 15.

Procedure


Transaction Code OABD

IMG Menu Path Financial Accounting Asset Accounting Valuation Depreciation Areas Specify Transfer of Depreciation Terms



Depreciation Area ValAd Ident.



AFAPL AFABE PARAFB XINDID

1 BP01 01 00

2 BP01 15

3.3.5 Specify Rounding of Net Book Value/Depreciation

Use

You can specify how net book values at year end, depreciation, and replacement values are to be rounded. You make the specifications for each depreciation area and company code.

No rounding specification has been defined for company code BP01.

Procedure


Transaction Code OAYO

IMG Menu Path Financial Accounting Asset Accounting Valuation Amount Specifications (Company Code/Depreciation Area) Specify Rounding of Net Book Value and/or Depreciation

Table V_T093B_12 (Extract):

Company Code

Area No. of Places for Rounding

NBV

No. of Places for Rounding

RV

Rounding Basis

Rounding Method

BUKRS AFABE RUNDEN RNDAHK BASRND METRND

BP01 01 0 0

BP01 15 0 0

3.3.6 Define Depreciation Areas for Foreign Currencies

Use

In Asset Accounting, you can manage depreciation areas in any currency. You can use the values from these areas for consolidation and evaluation purposes.

No foreign currency has been defined for company code BP01. The depreciation area 01 and area 15 is managed in MYR.

Procedure


Transaction Code OAYH

IMG Menu Path Financial Accounting Asset Accounting Valuation


Depreciation Area TTr (Terms Transfer) Identical



Currencies Define Depreciation Areas for Foreign Currencies

3.3.7 Determine Depreciation Areas (Interest)

Use

You can determine if the depreciation area should calculate interest. This setting means that this value type is allowed in the depreciation area.

This indicator has not been set in depreciation area 01 and 15.

Procedure


Transaction Code OABZ

IMG Menu Path Financial Accounting Asset Accounting Special Valuation Interest Determine Depreciation Areas

Table V_T093_06 (Extract):

BP01 01 0

BP01 15 0

3.3.8 Specify Financial Statement Version for Asset Reports

Use

In this step, you determine for each depreciation area which financial statement version the system is to use as a default. This default applies when the financial statement version is contained in the sort version used for a given report.

In company code BP01, financial statement version BPCA has been assigned to all depreciation areas.

Procedure


Transaction Code OAYN

IMG Menu Path Financial Accounting Asset Accounting Integration with the General Ledger Specify Financial Statement Version for Asset Reports


Chart of Depreciation

Depreciation Area

+/- Sign for Interest

AFAPL AFABER VZZINS



BP01 01 BPCA

BP01 15 BPCA

4 Master Data

4.1 Assets

4.1.1 Define Screen Layout for Asset Master Data

Use

In order to meet the needs of its many functions, the asset master record contains a large number of fields. To make master data maintenance nonetheless as simple and efficient as possible, the system enables you to design the asset master record to best suit your needs.

Screen layout rules Z100 to Z410 have been created and assigned to the asset classes. In all screen layout rules, the fields “Description 1” and “Cost Center” have been defined as required entry fields.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Master Data Screen Layout Define Screen Layout for Asset Master Data Define Screen Layout for Asset Master Data

Since the screen layout has to be defined by each individual customer, only the field group assignment for the “Description 1” and “Cost Center” fields is described here.

Description 1:

Logical field group 1 (General Data) Field group 1 (Description 1)

Cost Center:

Logical field group 3 (Time-Dependent Data) Field group 15 (Cost Center)

4.1.2 Define Screen Layout for Asset Depreciation Areas

Use

In this step, you define the screen layout control for the depreciation terms (depreciation key, useful life, and so on) in the asset master record.

The standard screen layout 10000 has been assigned to all asset classes.. This screen layout enables depreciation to be calculated at main asset number.

Company Code Area Financial Statement

Version

BUKRS AFABE VERSN



Procedure



IMG Menu Path Financial Accounting Asset Accounting Master Data Screen Layout Define Screen Layout for Asset Depreciation Areas

Since the standard screen layout is used, no further information is provided on the procedure.

4.1.3 Specify Tab Layout for Asset Master Record

Use

Because of the large number of fields that it can contain, the asset master record is divided into several tab pages. In this step, you define the layout of these tab pages.

You can specify which tab pages are displayed for each asset class (or if needed, by chart of depreciation within the asset class). For each tab page, you can specify which field groups appear in which positions on the tab page.

The master data layout ZBPA has been created and assigned to asset classes 10000 to 90000.

Procedure


Transaction Code AOLA and AOLK

IMG Menu Path Financial Accounting Asset Accounting Master Data Screen Layout Specify Tab Layout for Asset Master Record

Table V_TAMLAY1_00 (Extract):

ZBPA 01 General

ZBPA 02 Time-Dependent

ZBPA 03 Allocations

ZBPA 04 Origin

ZBPA 07 Leasing

ZBPA 08 Deprec. Areas

Table V_TAMLAY2_00 (Extract):

Tab Layout Tab Page Title

LAYOUT TAB TEXT_TAB

Tab Layout Tab Page Position Group Box

LAYOUT TAB LFD_SUBSCR MGROUP



ZBPA 01 01 S0001

ZBPA 01 02 S0011

ZBPA 01 03 S0002

ZBPA 02 01 S0003

ZBPA 03 01 S0004

ZBPA 03 02 S0012

ZBPA 04 01 S0009

ZBPA 04 02 S0010

ZBPA 08 01 S0100

Table ANKLAY (Extract):

4.1.4 Set Company Code Status

Use

Status 2 (Test Company Code with Data Transfer Always Allowed) has been assigned to company code BP01. After the go live, status 0 (Asset Data Transfer Completed) should be set. The productive indicator prevents data in this company code being deleted by programs for deleting test data.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Asset Data Transfer

Asset Class Tab Layout

ANLKL LAYOUT

00010000 ZBPA

00011000 ZBPA

00020000 ZBPA

00030000 ZBPA

00040000 ZBPA

00050000 ZBPA

00060000 ZBPA

00070000 ZBPA

00080000 ZBPA

00090000 ZBPA



Set Company Code Status

2. On the FI-AA: Set Status of the Company Code screen, make the following entries:


Note

BUKRS CoCd BP01

XANUEB Status 2

4.1.5 Specify Sequence of Depreciation Areas

Use

In this step, you determine the sequence in which the system presents the depreciation areas for the asset data transfer transaction.

For company code BP01, the values are transferred in the following sequence:

Area Name of Depreciation Area

Procedure


Transaction Code OAYE

IMG Menu Path Financial Accounting Asset Accounting Asset Data Transfer Specify Sequence of Depreciation Areas

Table V_T093U_03:

Company Code Sequential Number for Legacy Data Transfer

Depreciation Area

BUKRS LFDNR AFABE

BP01 02 01

BP01 04 15

4.1.6 Specify Transfer Date/Last Closed Fiscal Year

Use

In this step, you determine the transfer date for the legacy data transfer. This date determines the posting status to be used for the transfer (posting up to this date will be included in the transfer), not the actual date the data transfer is carried out. This setting also determines whether you want

01 Book Depreciation

15 Tax Depreciation



to perform the transfer during the fiscal year (with transfer of posted transactions/depreciation in the current fiscal year) or at the end of the fiscal year (without transactions).

The system automatically derives the last closed fiscal year from the transfer date.

The transfer date 31.12.2004 is proposed for company code BP01, in other words, the values are transferred for fiscal year start 2005.

If no data transfer is carried out during the fiscal year, the current fiscal year first has to be opened using the “Carry Out Fiscal Year Change” function before the data transfer is carried out.

If no fiscal year change is carried out, the system outputs error message AY 252 “Current fiscal year xxxx has to be after transfer date xx/xx/xxxx” when the legacy data is created.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Asset Data Transfer Parameters for Data Transfer Date Specifications Specify Transfer Date/Last Closed Fiscal Year

2. On the Change View “FI-AA: Date of Legacy Data Transfer” screen, make the following entries:


Note

BUKRS Company Code BP01

DATUM Take-Over Date 31.12.2004

4.1.7 Recalculate Depreciation for Previous Years

Use

You can recalculate the accumulated depreciation from the past if a new depreciation area is to be created or if the values from a depreciation area are to be recalculated in the R/3 System.

This indicator has not been set in any depreciation areas for company code BP01.

Procedure


Transaction Code OAYF

IMG Menu Path Financial Accounting Asset Accounting Asset Data Transfer Parameters for Data Transfer Options Recalculate Depreciation for Previous Years

Table V_T093U_04:



BP01 02 01

BP01 04 15

Company Code Sequential Number for Legacy Data

Transfer

Depreciation Area Recalculate Accumulated Depreciation

BUKRS LFDNR AFABE XNEUAF



5 Transactions

5.1 Acquisitions

5.1.1 Transaction Types

Use

In this step, you define the transaction types for asset acquisitions. You can also specify that only certain depreciation areas will be proposed for posting for certain transaction types.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Transactions Acquisitions Define Transaction Types for Acquisitions

The standard transaction types are used, which means that no new transaction types have to be created.

5.1.2 Assign G/L Accounts

Use

Overview of Acquisition and Retirement Accounts in Chart of Accounts BPCA (Area 01): Table T095 (Technical Description):

Field Name Description

KTOPL Chart of Accounts

KTOGR Account Determination

AFABE Real Depreciation Area

KTANSW Bal. Sheet Account: Acquisition and Production Costs

KTANZA G/L Account: Down Payments

KTERLW Clearing Account for Revenue from Asset Sale

KTMEHR G/L Account: Asset Retirement Gain

KTMIND G/L Account for Asset Retirement Loss

KTREST G/L Account for Net Book Value when Scrapped

KTANSG Contra Account: Acquisition Value Posting

KTANZG Contra Account: Down Payment Posting

KTNAIB Account for Capitalization Differences/Nonoperating Expense

KTVIZU Clearing Account for Posting Investment Support

KTRIZU Clearing Account for Repaying Investment Support




KTARIZ Expense Account: Repayment of Investment Support

Table T095 (Contents):

Account Determ.

Deprec. Area

Bal. Sht. Act. APC

Acq.

Down Paymt

Rev.

Clear. Acct

Gain frm Ret.

Asset

Ret. Loss

Scrapping Loss

Contra

Act. Acq. APC

ContraAcc Downpymt

100000 01 110000 900020 143050 910000 910000 227000

200000 01 110020 900020 143050 910000 910000 227000

300000 01 113000 900020 143050 910000 910000 227000

400000 01 112020 900020 143050 910000 910000 227000

500000 01 111000 900020 143050 910000 910000 227000

600000 01 112010 900020 143050 910000 910000 227000

700000 01 112030 900020 143050 910000 910000 227000

900000 01 114000 144090 900020 143050 910000 910000 227000 144095

In account determination 900000, account 238000 has also been defined for “Account for Capitalization Differences/Nonoperating Expense”.

Overview of Depreciation Accounts in Chart of Accounts BPCA:

Table T095B (Technical Description):


KTOPL Chart of Accounts

KTOGR Account Determination

AFABE Real Depreciation Area

KTNAFB Accumulated Depreciation Account for Ordinary Depreciation

KTNAFG Expense Account for Ordinary Depreciation to Book Val. 0

KTSAFB Accumulated Depreciation Account for Special Depreciation

KTSAFG Expense Account for Special Depreciation up to Book Value 0

KTAAFB Balance Sheet Account for Unplanned Depreciation

KTAAFG Expense Account for Unplanned Depreciation

KTNZUS Revenue Account for Write-Up on Ordinary Depreciation

KTAZUS Revenue Account for Write-Up on Unplanned Depreciation

KTZING Expense Account for Interest Over Zero

KTZINB Contra Account for Posting Interest

KTZINU Expense Account: Interest Below Zero

Table T095B (Contents):

Account Determ.

Deprec. Area

BalShtAct.

O. Dep

Exp.

Ord. Deprec.

Bal.

Spec. Dep

Exp:

Special Dep.

UplDep.

BalSh. Ac

Exp. Acc Upl. Dep.

Write-

Up ODep

Write-

Up UplDep

200000 01 110520 645000 110520 645000 900030 900030

300000 01 113000 645020 113000 645020



Account Determ.

Deprec. Area

BalShtAct.

O. Dep

Exp.

Ord. Deprec.

Bal.

Spec. Dep

Exp:

Special Dep.

UplDep.

BalSh. Ac

Exp. Acc Upl. Dep.

Write-

Up ODep

Write-

Up UplDep

400000 01 112520 645050 112520 645050 900030 900030

500000 01 111500 645010 111500 645010 900030 900030

600000 01 112510 645040 112510 645040 900030 900030

700000 01 112530 645060 112530 645060 900030 900030

Procedure



IMG Menu Path Financial Accounting Asset Accounting Integration with the General Ledger Assign G/L Accounts

5.1.3 Allow Down Payment Transaction Types in Asset Classes

Use

In this step, you determine the asset classes for which postings are to be allowed with the transaction type groups for down payments.

The following entries have been made for chart of depreciation BP01:

16 Down Paymt Bal. frm Prev. Years 90000 Assets Under Construction

38 Retmt transfer pr-yr acquis.- AuC summry


39 Retmt transfer cur-yr acq.- AuC summary


Procedure


Transaction Code OAYB

IMG Menu Path Financial Accounting Asset Accounting Transactions Acquisitions Allow Down Payment Transaction Types in Asset Classes

Table V_TABWI:

TTG Name for the Transaction Type Group

Class Asset Class Description

15 Down Payment 90000 Assets Under Construction


Transaction Type Group Asset Class

AFAPL BWAGRP ANLKL



BP01 15 00090000

BP01 16 00090000

BP01 38 00090000

BP01 39 00090000

5.1.4 Assign Input Tax Indicator for Non-Taxable Acquisitions

Use

In this step, you specify an input tax indicator (code) for each company code. The system then uses this indicator when you post acquisitions that are not subject to tax, but which are posted to accounts that are tax-relevant. An example of this kind of transaction in Asset Accounting is the depreciation posting run.

The input tax indicator P0 and output tax indicator S0 has been assigned to company code BP01.

Procedure


Transaction Code OBCL

IMG Menu Path Financial Accounting Asset Accounting Integration with the General Ledger Assign Input Tax Indicator for Non-Taxable Acquisitions

2. On the Change View “Allocate Co. Cd. -> Non-Taxable Transactions” screen, make the following entries:


Note

BUKRS CoCd BP01

MWSKV Input Tax Code P0

MWSKA Output Tax Code S0

5.2 Capitalization of Assets Under Construction

5.2.1 Allow Transfer Transaction Types for Asset Classes

Use

In this step, you have to specify the asset classes in which posting is to be allowed using the transaction type groups for transfers from assets under construction to completed assets.






38 Retmt Transfer Pr-Yr Acquis. - AuC Summry

90000 Assets Under Construction (Summary)

39 Retmt Transfer Cur-Yr Acq. - AuC Summary

90000 Assets Under Construction (Summary)

Procedure



IMG Menu Path Financial Accounting Asset Accounting Transactions Capitalization of Assets Under Construction Allow Transfer Transaction Types for Asset Classes

Table V_TABWI:

BP01 38 00090000

BP01 39 00090000

5.2.2 Determine Cost Element for Settlement to CO Receiver

Use

When you settle an asset with line item management, debits can be settled to CO receivers (particularly cost centers). This might be necessary if debits were capitalized to the asset under construction by mistake. The system requires a cost element in order to make this settlement to CO receivers.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Transactions Capitalization of Assets Under Construction Determine Cost Element for Settlement to CO Receiver

2. On the Change View “Accounts: Cost Elements” screen, make the following entries:


Note

KTOPL Chart of Accts BPCA

KTOGR Account Determ. 900000

AFABE Area 01

KTCOAB Cost Elem. for Settlmt AuC to CO Objects



AFAPL BWAGRP ANLKL



5.2.3 Define/Assign Settlement Profiles

Use

In order to settle assets under construction, you have to assign a settlement profile at company code level. The settlement profile includes settings on the allowed receivers of the settlement.

The standard SAP system contains settlement profile AI for settling assets under construction.

The standard settlement profile AI has been assigned to company code BP01.

Procedure


Transaction Code OAAZ

IMG Menu Path Financial Accounting Asset Accounting Transactions Capitalization of Assets Under Construction Define/Assign Settlement Profiles Assign Settlement Profile to Company Code

2. On the Change View “FI-AA: Settlement Profile” screen, make the following entries:


Note

BUKRS CoCd BP01

APROF SProf. AI

5.2.4 Maintain Number Ranges for Documents for Line Item Settlement

Use

You only need to carry out this step if you plan to use line item settlement of assets under construction or investment orders.

Every settlement in cost accounting has to be uniquely identified in the system. The system makes this identification by storing a settlement document under a separate number for each settlement that takes place. The system also creates a CO settlement document for the line item settlement of an asset under construction or an investment order.

In controlling area BP01, the interval 1 to 1000000 has been assigned to the number range object “CO Object Settlement” with internal number assignment.



Procedure


Transaction Code SNUM

IMG Menu Path Financial Accounting Asset Accounting Transactions Capitalization of Assets Under Construction Maintain Number Ranges for Documents for Line Item Settlmt Change Number Ranges for Settlement Document


Contents of table NRIV:

No Object Name Subobj Value

No To Year

From Number

To Number Ext

1 CO_ABRECHN 01 0000 0000000001 0001000000

5.3 Unplanned Depreciation

5.3.1 Determine Depreciation Areas (Unplanned Depreciation)

Use

In this step, you determine the depreciation areas in which you want to manage unplanned depreciation. This setting means that this value type is allowed in the relevant depreciation area.

In chart of depreciation BP01, unplanned depreciation can be managed in all depreciation areas.

Procedure


Transaction Code OABU

IMG Menu Path Financial Accounting Asset Accounting Depreciation Unplanned Depreciation Determine Depreciation Areas



Depreciation Area

Sign for Unplanned Depreciation

AFAPL AFABER VZAAFA

BP01 01 -

BP01 15 -



Direct Capitalization

5.4 Transaction Types

Use

In this step, you define the transaction types for Asset Accounting that are to update statistical actual values for budget monitoring purposes. All acquisition transaction types are usually relevant to the budget.

The standard transaction types in Asset Accounting are identified accordingly. Only make settings in this activity if you have defined your own transaction types.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Transactions Acquisitions Define Transaction Types for Acquisitions

Since the standard transaction types are used, the table contents are not listed.

5.5 Allow Down Payment Transaction Types in Asset Classes

Use

In this step, you determine the asset classes for which postings are to be allowed with the transaction type groups for down payments.


16 Down Paymt Bal. frm Prev. Years 90000 Assets Under Construction

Procedure



IMG Menu Path Financial Accounting Asset Accounting Transactions Acquisitions Allow Down Payment Transaction Types in Asset Classes

Table V_TABWI:



15 Down Payment 90000 Assets Under Construction



AFAPL BWAGRP ANLKL



BP01 15 00090000

BP01 16 00090000

5.6 Change the Field Status of the Asset G/L Accounts

Use

Values can only be statistically updated to investment orders if the “CO/PP Order” field is defined as an optional entry field in the field status of the fixed asset balance sheet accounts.

Procedure


Transaction Code OBC4

IMG Menu Path Financial Accounting Asset Accounting Transactions Budget Monitoring with Statistical Orders/WBS Elements Change the Field Status of the Asset G/L Accounts Define Field Status Variants

Field status variant 0001 has been assigned to company code BP01. In the field status group G007 “Asset Accts (W/o Accumulated Depreciatn)”, the “CO/PP Order” field has been defined as an optional entry field under “Additional Account Assignments”.

6 Period-End Closing

6.1 Depreciation

6.1.1 Specify Rounding of Net Book Value/Depreciation

Use

You can specify how net book values at year end, depreciation, and replacement values are to be rounded. You make the specifications for each depreciation area and company code.

No rounding specification has been defined for company code BP01.

Procedure


Transaction Code OAYO

IMG Menu Path Financial Accounting Asset Accounting Valuation Amount Specifications (Company Code/Depreciation Area) Specify Rounding of Net Book Value and/or Depreciation




Company Code

Area No. of Places for Rounding NBV

No. of Places for Rounding RV

Rounding Basis

Rounding Method

BUKRS AFABE RUNDEN RNDAHK BASRND METRND

BP01 01 0 0

BP01 15 0 0

6.1.2 Define Base Methods

Use

Only Base Methods contained in the standard system are used.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation Key Calculation Methods Define Base Methods

6.1.3 Define Maximum Amount Methods

Use

The calculation method contains a maximum depreciation amount that is not allowed to be exceeded before a certain calendar date. If the depreciation calculated by the system exceeds this maximum amount, then the system reduces depreciation to this maximum amount.

Procedure

To carry out the activity, use the following option:


IMG Menu Path Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation Key Calculation Methods Define Maximum Amount Methods

The following Maximum method has been defined for Chart of Depreciation BP10.

Maximum Amt Method

Valid To Currency Key

Maximum Amt

Description

Z00 27.10.2000 MYR 50,000 Maximum base value for Vehicles

Z00 31.12.2099 MYR 100,000 Maximum base value for Vehicles



The Maximum amount method Z00, is assigned to depreciation key ZT10.

6.1.4 Define Multi-Level Methods

Use

You define multi-level methods and then assign them to depreciation keys. Each level represents a validity period for a given percentage rate. In addition to the standard multi-level methods, new multi-level methods have been defined for chart of depreciation BP01. The additional methods are used in depreciation area 15.

Procedure


Transaction Code AFAMS

IMG Menu Path Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation Key Calculation Methods Define Multi-Level Methods

Table V_T090NS (Extract):

Chart of Depre.

Multi-Level Method

Description of Method Validity Start

Dep. By fiscal year

AFAPL METSTU STUTXT GBEGIN

XAFNAH

BP01 041 Annual Allowance 10% (Acquisition Value) 2








BP01 049 Annual Allowance 20% (Limited Acq. Value) 2

BP01 051 Initial Allowance 10% (Acquisition Value) 3






BP01 057 Initial Allowance 20% (Limited Acq. Value) 3



Table V_T090NS_1 (Extract):

Multi-Level Method

Validity To Year

Validity period in years

Validity period in mths

Base Value Key

Depre. % rate

% from Rem. Life

METSU DZGJAHR DAUJAR DAUPER XAFNAH AFPROZ XPDAUR

041 9999 999 012 01 10.00

042 9999 999 012 01 20.00

043 9999 999 012 01 30.00

044 9999 999 012 01 40.00

045 9999 999 012 01 50.00

046 9999 999 012 01 60.00

047 9999 999 012 01 3.00

048 9999 999 012 01 14.00

049 9999 999 012 05 20.00

051 9999 001 000 01 10.00

052 9999 001 000 01 20.00

053 9999 001 000 01 30.00

054 9999 001 000 01 40.00

055 9999 001 000 01 50.00

056 9999 001 000 01 60.00

057 9999 001 000 05 20.00

6.1.5 Maintain Period Control Methods

Use

The system determines the start or end of depreciation based on the asset value date of a transaction (of the acquisition or retirement) using the period control methods.You define period control and assign them to depreciation keys. In addition to the standard period control methods, new methods have been defined for chart of depreciation BP01. The additional methods created are method 011 and 012.



Procedure


Transaction Code AFAMP

IMG Menu Path Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation Key Calculation Methods Maintain Period Control Methods

Table V_T090NP (Extract):

Period Control Method

Description of Method

Acquisition Acq. in the foll yr

Retirement Transfer

METPER PERTXT PERBZU PERBNA PERBAB PERBUM

011 01/01/01/01 01 01 01 01

012 06/06/06/06 06 06 06 06

6.1.6 Maintain Depreciation Key

Use

The following depreciation keys and some standard depreciation keys contained in the standard system are used.

Only active depreciation keys can be assigned to the fixed assets. Check that all the required depreciation keys have been activated.

Procedure


Transaction Code AFAMA

IMG Menu Path Financial Accounting Asset Accounting Depreciation Valuation Methods Depreciation Key Maintain Depreciation Key

The following additional entries have been made for chart of depreciation BP01:

DEP Name of Depreciation Key Max. Amt Method Status

GWG LVA 100 % Complete depreciation Active

ZBSL Book Dep - Str.-line from rem.life to book value 0 Active

ZT01 Tax depreciation (IA 10% & AA 3%) Active











ZT10 Tax depreciation (IA 20% & AA 20%) - Vehicles ZT10 Active

Table T090NAZ (Extract):

Dep. Key Dep. Type

Dep. Phase

Base Method

Declining Bal. Method

Period Control

Multi-Level Method

AFASL AFATYP PHASE AFARSL METDEG METPER METSTU

ZBSL N 1 011 001 011 001

ZT01 N 1 014 001 012 047

ZT01 S 1 026 001 012 051

ZT02 N 1 014 001 012 041

ZT02 S 1 026 001 012 051

ZT03 N 1 014 001 012 041

ZT03 S 1 026 001 012 052

ZT04 N 1 014 001 012 048

ZT04 S 1 026 001 012 052

ZT05 N 1 014 001 012 042

ZT05 S 1 026 001 012 052

ZT06 N 1 014 001 012 044

ZT06 S 1 026 001 012 052

ZT07 N 1 014 001 012 041

ZT07 S 1 026 001 012 053

ZT08 N 1 014 001 012 042

ZT08 S 1 026 001 012 054

ZT09 N 1 014 001 012 041

ZT09 S 1 026 001 012 056

ZT10 N 1 014 001 012 049

ZT10 S 1 026 001 012 057



Table V_T090NA_1 Continuation (Extract):

Max. Amt Change Method

Change Over %

Multiple Shift

Effect of Scrap Value

Classification

METHBT UMSTM UMRPRZ MSFAKR METDEG AFACLA

0.0 1 0 1

0.0 0 0

0.0 2 0 3

0.0 0 0

0.0 2 0 3

0.0 0 0

0.0 2 0 3

0.0 0 0

0.0 2 0 3

0.0 0 0

0.0 2 0 3

0.0 0 0

0.0 2 0 3

0.0 0 0

0.0 2 0 3

0.0 0 0

0.0 2 0 3

0.0 0 0

0.0 2 0 3

0.0 0 0

0.0 2 0 3

Note : All other fields not mentioned in the above table is either set 0 or initial.

6.1.7 Define Maximum Base Value

Use

In this step, you define limited acquisition values as base values for the calculation of depreciation. This limited acquisition value can be stored as a key (05) in the multi-level method of the depreciation key, in the same way as all the other base values.



"Limited acquisition value" means that the system uses a specified maximum amount as the base value for depreciation. If the acquisition value of the asset is under this maximum amount, the system uses the actual acquisition value as the basis for depreciation. However, if the acquisition value of the asset exceeds this maximum amount, depreciation is based on this maximum amount.

The following settings have been made for company code BP01:

Procedure



IMG Menu Path Financial Accounting Asset Accounting Depreciation Valuation Methods Further Settings Define Maximum Amount Methods

Table V_T090NH_2 (Extract):

Company Code

Asset Class Depreciation Area

Validity Period Maximum base Amount

BUKRS ANLKL AFABE

BP01 30000 15 27.10.2000 50,000.00

BP01 30000 15 31.12.2099 100,000.00

6.1.8 Determine Depreciation Areas (Ordinary Depreciation)

Use

In this step, you determine the depreciation areas in which you want to manage ordinary depreciation. This setting means that this value type is allowed in the relevant depreciation area.

In chart of depreciation BP01, ordinary depreciation can be managed in all depreciation areas.

Procedure


Transaction Code OABN

IMG Menu Path Financial Accounting Asset Accounting Depreciation Ordinary Depreciation Determine Depreciation Areas


BP01 01 -

BP01 15 -


Depreciation Area

Sign for Ordinary

Depreciation

AFAPL AFABER VZNAFA



6.1.9 Determine Depreciation Areas (Unplanned Depreciation)

Use

In this step, you determine the depreciation areas in which you want to manage unplanned depreciation. This setting means that this value type is allowed in the relevant depreciation area.

In chart of depreciation BP01, unplanned depreciation can be managed in all depreciation areas.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Depreciation Unplanned Depreciation Determine Depreciation Areas



Depreciation Area


AFAPL AFABER VZAAFA

BP01 01 -

BP01 15 -

6.1.10 Determine Depreciation Areas (Special Depreciation)

Use

In this step, you determine the depreciation areas in which you want to manage special depreciation. This setting means that this value type is allowed in the relevant depreciation area.

In chart of depreciation BP01, special depreciation can only be managed in Area 15.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Depreciation Special Depreciation Determine Depreciation Areas



Depreciation Area


AFAPL AFABER VZAAFA

BP01 01

BP01 15 -



6.1.11 Determine Depreciation Areas in the Asset Class

Use

When creating fixed assets, you can assign default values for the depreciation key and useful life, for example, by means of asset classes.

The following asset class default values have been defined in the system:

10000 Land Freehold 01 0000 99

10000 Land Freehold 15 0000 99

11000 Land Leasehold 01 ZBSL 99

11000 Land Leasehold 15 ZT01 99

20000 Building Freehold 01 0000 99

20000 Building Freehold 15 0000 99

21000 Building Leasehold 01 ZBSL 99

21000 Building Leasehold 15 ZT01 99

30000 Vehicles 01 ZBSL 5

30000 Vehicles 15 ZT10 5

40000 DP/Hardware 01 ZBSL 5

40000 DP/Hardware 15 ZT06 5

50000 Machinery 01 ZBSL 5

50000 Machinery 15 ZT08 5

60000 Fixtures & Fittings 01 ZBSL 5

60000 Fixtures & Fittings 15 ZT03 5

70000 Software 01 ZBSL 5

70000 Software 15 ZT06 5

80000 Low Value Asset 01 GWG 1

80000 Low Value Asset 15 0000 1

90000 Asset Under Const. 01 0000 0

90000 Asset Under Const. 15 0000 0

Since the number and structure of the asset classes is extremely customer-specific, only a few examples of asset classes have been created in the system.

The asset classes always have to be revised when the system is set up.

Asset Class Asset Class Description Area Depreciation Key

Planned Useful Life in Years (Use)



Procedure


Transaction Code OAYZ

IMG Menu Path Financial Accounting Asset Accounting Valuation Determine Depreciation Areas in the Asset Class

Table V_ANKB_00 (Extract):

10000 BP01 01 1000 0000 99

10000 BP01 15 1000 0000 99

11000 BP01 01 1000 ZBSL 99

11000 BP01 15 1000 ZT01 99

20000 BP01 01 1000 0000 99

20000 BP01 15 1000 0000 99

21000 BP01 01 1000 ZBSL 99

21000 BP01 15 1000 ZT01 99

30000 BP01 01 1000 ZBSL 5

30000 BP01 15 1000 ZT10 5

40000 BP01 01 1000 ZBSL 3

40000 BP01 15 1000 ZT06 3

50000 BP01 01 1000 ZBSL 5

50000 BP01 15 1000 ZT08 5

60000 BP01 01 1000 ZBSL 5

60000 BP01 01 1000 ZT03 5

70000 BP01 01 1000 ZBSL 3

70000 BP01 15 1000 ZT06 3

80000 BP01 01 1000 GWG 1

80000 BP01 15 1000 0000 1

90000 BP01 01 1000 0000 0

90000 BP01 15 1000 0000 0

Asset Class

Chart of Depreciati

on

Depreciation Area

Layout

Depreciation Key

Planned Useful Life in Years (Use)

Planned Useful Life in Periods

(Per)

ANLKL AFAPL AFABE FELEI AFASL NDJAR NDPER



6.2 Depreciation Posting Run

6.2.1 Specify Document Type for Posting of Depreciation

Use

In order to post the depreciation with the depreciation posting run, you have to specify a document type and assign it to the company code. This document type must use external number assignment and be used exclusively by the depreciation posting run.

Document type AF is assigned to company code BP01.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Integration with the General Ledger Post Depreciation to the General Ledger Specify Document Type for Posting of Depreciation Specify Document Type for Posting of Depreciation

2. On the Document Type for Posting Depreciation screen, make the following entries:


Note

BUKRS CoCode BP01

AFBLRT Doc. Type AF

6.2.2 Specify Intervals and Posting Rules

Use

In Customizing, you specify the depreciation areas for which the depreciation is posted to the general ledger during the depreciation run. You also specify whether accounts are to be assigned to a CO object (cost center or internal order) and the period interval in which the posting takes place.

The following settings have been made for company code BP01:

01 X X X 001 (monthly)

Deprec. Area Monthly Posting Assign Cost Centers

Post to Internal Order

Period Interval



Procedure


Transaction Code OAYR

IMG Menu Path Financial Accounting Asset Accounting Integration with the General Ledger Post Depreciation to the General Ledger Specify Intervals and Posting Rules

Table V_T093D_00 (Extract):

BP01 01 001

6.2.3 Additional Account Assignment Objects

Use

In Customizing, you specify the depreciation areas for which the depreciation is posted to the general ledger during the depreciation run. You also specify whether accounts are to be assigned to a CO object (cost center or internal order). The following settings have been made for company code BP01:

Procedure



IMG Menu Path Financial Accounting Asset Accounting Integration with the General Ledger Additional Account Assignment Objects

Table V_T093_ACCOBJ (Extract):

CAUFN X Internal Order

KOSTL X X Cost Center

FKBER X X X Functional Area

Company Code

Deprec. Area

Smoothing Below-Zero Acct When

Planned Life Ends

Period Interval

BUKRS AFABER XRESTV XKTDAU AFBRHY

Account Assignment

Object

Acct Assignment Object

Active

Balance Sheet

Relevant

Agreement Account Assignment Name

AAACCOBJ XACTIVE XBILA XIDENT AAACCOBJTXT



Table V_AAACCA_OBJ_01(Extract):

Company Code

Deprec. Area

Acct Assign Object

Trans. Type Acct Assign Type

Acct Assgnt (Y/N)

BUKRS AFABE AAACCOBJ BWASL AAMOVE XACTIVE

BP01 01 CAUFN * 01 X

BP01 01 FKBER * 02 X

BP01 01 KOSTL * 02 X

6.3 Settlement: Assets Under Construction

6.3.1 Allow Transfer Transaction Types for Asset Classes

Use

In this step, you have to specify the asset classes in which posting is to be allowed using the transaction type groups for transfers from assets under construction to completed assets.


38 Retmt Transfer Pr-Yr Acquis. - AuC Summry


39 Retmt Transfer Cur-Yr Acq. - AuC Summary


Procedure



IMG Menu Path Financial Accounting Asset Accounting Transactions Capitalization of Assets Under Construction Allow Transfer Transaction Types for Asset Classes

Table V_TABWI:

BP01 38 00090000

BP01 39 00090000





AFAPL BWAGRP ANLKL



6.3.2 Determine Cost Element for Settlement to CO Receiver

Use

When you settle an asset with line item management, debits can be settled to CO receivers (particularly cost centers). This might be necessary if debits were capitalized to the asset under construction by mistake. The system requires a cost element in order to make this settlement to CO receivers.

Procedure



IMG Menu Path Financial Accounting Asset Accounting Transactions Capitalization of Assets Under Construction Determine Cost Element for Settlement to CO Receiver

2. On the Change View “Accounts: Cost Elements” screen, make the following entries:


Note

KTOPL Chart of Accts BPCA

KTOGR Account Determ. 900000

AFABE Area 01

KTCOAB Cost Elem. for Settlmt AuC to CO Objects

6.3.3 Define/Assign Settlement Profiles

Use

In order to settle assets under construction, you have to assign a settlement profile at company code level. The settlement profile includes settings on the allowed receivers of the settlement.

The standard SAP system contains settlement profile AI for settling assets under construction.

The standard settlement profile AI has been assigned to company code BP01.

Procedure


Transaction Code OAAZ

IMG Menu Path Financial Accounting Asset Accounting Transactions Capitalization of Assets Under Construction Define/Assign Settlement Profiles Assign Settlement Profile to Company Code



2. On the Change View “FI-AA: Settlement Profile” screen, make the following entries:


Note

BUKRS CoCd BP01

APROF SProf. AI

6.3.4 Maintain Number Ranges for Documents for Line Item Settlement

Use

You only need to carry out this step if you plan to use line item settlement of assets under construction or investment orders.

Every settlement in cost accounting has to be uniquely identified in the system. The system makes this identification by storing a settlement document under a separate number for each settlement that takes place. The system also creates a CO settlement document for the line item settlement of an asset under construction or an investment order.

In controlling area BP01, the interval 1 to 1000000 has been assigned to the number range object “CO Object Settlement” with internal number assignment.

Procedure


Transaction Code SNUM

IMG Menu Path Financial Accounting Asset Accounting Transactions Capitalization of Assets Under Construction Maintain Number Ranges for Documents for Line Item Settlmt Change Number Ranges for Settlement Document


Contents of table NRIV:

No Object Name Subobj Value

No To Year

From Number

To Number Ext

1 CO_ABRECHN 01 0000 0000000001 0001000000

Date post:	30-Sep-2014
Category:	Documents
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