Charting the Future

System Incentives and Rewards Implementation Team

Presentation to the MSCSA Student Leadership SummitOctober 17, 2014

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www.mnscu.edu/chartingthefuture

• The process by which this report was created included input from students, faculty, staff and administrators.

• The report was adopted by the Board of Trustees in January of 2012.

• The underlying values and commitments that all Charting the Future teams are using as they develop concepts and ideas for implementing this bold vision.

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Each implementation team is addressing this question:

How will we implement the recommendations of Charting the Future in ways that will enable us to work together to:

strengthen all colleges and universities,

, and advance the prosperity of communities

across the state?

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Team composition

Charting the Future is a campus-led effort

1 MSUSA and MSCSA student representatives will have the option of being accompanied by MSUSA and MSCSA staff who will act as observers to ensure full understanding and continuity given student turnover.

86% of implementation team members are from campuses

124

System office

144

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Campus

Number of implementation team members by source

Up to 18 members, including:▪ Students (accompanied by staff support1) (2)– MSUSA– MSCSA

▪ Faculty (3)– IFO– MSCF– MSUAASF

▪ Staff (3)– MAPE– MMA– AFSCME

▪ Presidents (2)▪ Campus subject matter experts (up to 4)▪ System office subject matter experts (up to 4)

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Implementation team structure

Academic Planning and Collaboration

Student Success

Diversity

Competency Certification/ Credit for Prior Learning

Educational Technology

Comprehensive Workplace Solutions

System Incentives and Rewards

Information Technology Systems

Implementation teams Implementation support

Steering Committee

Organizational CapabilityCampus

Service Cooperative

Spring launch

Fall launch

Linked

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Redesign the financial model to incent and reward collaboration, Strategic

Framework commitments and Charting the Future recommendations.

#1 Commit a meaningful portion of state appropriation to incent/reward system and institutional collaboration that leads to improved student outcomes TBD by other implementation teams.

#2 Design a System/campus financial relationship that supports collaboration, efficiency and access to an extraordinary education.

#3 Modify Allocation Framework to reward increases in administrative efficiency and in student success (both overall student success and a decrease in disparities in outcomes).

#4 Provide incentives and remove disincentives to campuses for optimizing enrollment (i.e. purposefully increasing, maintaining or decreasing enrollment to get students on the right campuses).

Encourage entrepreneurial opportunities for our colleges and universities to independently

and collaboratively develop new revenue streams and serve more students.

#1 Create a designated collaboration space (an "innovation lab") like the Harvard i-Lab for sharing/building entrepreneurial ideas across campuses

#2 Increase the number and type of corporate partnerships to encourage increased use of MnSCU colleges and universities for customized training, increased student internships, a growth in sponsored scholarships, and opportunities for MnSCU employee corporate internships during sabbaticals.

#3 Create a self-sustaining venture fund to support new collaborative innovations (both academic and operational processes).

Support and encourage multi-institutional administrative and

academic coordination.

#1 Promote and reward expansion of existing multi-institutional collaborations and partnerships in the administrative and academic areas, and create a system level architecture under which these successful collaborations and partnerships are recognized.

#2 Use the established Campus Service Cooperative structure to identify additional areas for administrative shared services implementation including business plans that articulate the System’s return on investment

#3 Create a system level shared story reflecting the benefits and high value MnSCU contributes to the State of Minnesota.

#4 Incent system wide initiatives for improving processes, environments and programs within MnSCU.

Design a Human Resources model that incents and rewards collaboration, Strategic

Framework commitments and Charting the Future recommendations.

#1 Create cross-System standardized HR processes that increase employee satisfaction and decrease dissatisfaction in the workplace. These standardized processes could include: onboarding, training/development, job sharing, job shadowing, cross-campus promotional opportunities and sabbatical internships with other agencies/organizations.

#2 Identify, develop and expand cross-system expertise in skill sets that support collaboration, continuous improvement and change management; create training programs for employees to gain or increase skills in these areas.

#3 Create visible, public recognition programs for overall excellence in the workplace for MnSCU employees.

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▪ Read updates through emails and campus communication channels

▪ Visit the Charting the Future blogchartingthefuturemnscu.com

▪ Click on the Charting the Future websitewww.mnscu.edu/chartingthefuture

How to stay informed

Engagement efforts will keep YOUinformed and ask YOU for input

How to get involved

▪ Tweet and use social media– Follow @mnscu and join the conversation about

what #ChartingTheFuture means to you– Post and “like” success stories on the MnSCU

Facebook page

▪ Email MyIdeas@so.mnscu.edu– Submit your ideas for the implementation teams – Ask questions about the effort and progress

▪ Attend campus engagement sessions– Encourage students and faculty members to attend

campus-hosted engagement sessions – Participate in focus groups and Gallery Walks

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When and where will the Gallery Walks happen?

▪ Where: 37 campuses (at least one per college and university) and the system office

▪ When: October 16-November 21

Why: to hear what YOU have to say about the concepts thus far

What happens to the feedback: All input shared directly with Implementation teams

Campuses with workshops

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Charting the Future campus Gallery Walks are scheduled this fall to collect feedback from students, faculty, staff, and community

The purpose of the Gallery Walks is to:

• Build awareness of Charting the Future –more specifically the efforts from the spring implementation teams.

• Gather feedback, insights and concerns from all stakeholder to inform ongoing work and help implementation teams ensure their initial concepts and ideas can feasibly move to implementation and execution.

• Identify individuals who are interested in becoming involved in CTF efforts and may volunteer to play a role in the initial implementation efforts.

• Open house-style, loosely structured time for students, faculty, staff, and community members to provide input into implementation team ideas. Attendance will be open to anyone.

• CTF Implementation Teams will have a great opportunity to test concepts and ideas and gather feedback.

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