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DECE OCCASIONAL ORIENTATION
DECE OCCASIONAL ORIENTATION
CONTENTS
• Pay information• Benefits• Collective agreement• Job postings• The educator partnership• Miscellaneous
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Pay information - wages
• Pay-days - every second Friday by direct deposit• Timesheet deadlines are on the staff website under the Payroll
Department• Daily supply rate is $21.12 per hour, if RECE, every pay period• 4% vacation pay on top of hourly rate• Temporary employees in a posted position that exceeds one year
may move to grid step two and will return to grid step one upon completion of the temporary posted position
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Pay information – union dues• Union dues – on each pay there will be a percentage deducted for
union dues• Visit the EFTO website at www.simcoedeces.com for more details
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Public holidays (statutory holidays)
• New Year’s Day• Family Day• Good Friday• Easter Monday• Victoria Day• Thanksgiving Day• Christmas Day• Boxing Day
• Three floaters (designated by the board, to be paid during Christmas/New Year’s period)
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Benefits and pension• Occasional DECEs or DECEs in a long-term occasional (LTO)
position are eligible to opt into the OMERS pension plan after working 700 hours in two consecutive years
• Payroll will send enrollment information to eligible staff• If you are a qualified teacher, you are required to pay into the Ontario
Teachers’ Pension Plan (OTPP)– Staff who are certified teachers must provide their Ontario College
of Teachers (OCT) number to Human Resource Services and payroll/compensation staff
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Collective agreement
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• The Elementary Teacher’s Federation of Ontario (ETFO) is the union that represents the DECE staff group
• The terms and conditions of employment may be found in the collective agreement for ETFO DECE members. The collective agreement includes information on surplus and layoff procedures, posting and hiring requirements and wages, as well as many other important work details. Staff are encouraged to review their collective agreement thoroughly
• A copy of the DECE collective agreement is available on the SCDSB StaffWeb in the Human Resource Services section
Collective agreement - hours of work• Article 22
– Daily hours of work will be seven hours– Weekly hours will be 35 hours– Scheduled working day for all DECEs shall not extend past seven
hours from the time when the DECE is required to report to the school/work site, exclusive of lunch
– Any duties performed outside of the scheduled working day shall be on a voluntary basis
– DECEs shall receive a break, with pay, of 15 minutes in the morning and afternoon, outside of instructional time
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Collective agreement- hours of work• Article 22 (continued)
– “The parties agree that it is the expectation that DECEs will attend scheduled staff meetings and scheduled parent/teacher interviews. If such meetings are outside of the regular working day, the DECE will be paid at straight time.
– Furthermore, the parties agree that it is the expectation that DECEs will attend meetings as required by the principal. If such meetings are outside of the regular working day the DECE will be paid at straight time.”
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Days of work – annual schedule
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• DECEs are expected to be at work during regular school days and professional activity days
• DECEs are not required to work on board holidays, during the two-week Winter Break in December/January or the one-week March Break
• The last day of work before the summer break will be announced annually
Job postings
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• May apply to vacancies through Apply To Education (ATE) at www.applytoeducation.com
• It is the applicant’s responsibility to ensure that all appropriate documentation is uploaded and attached to the application/portfolio on ATE (college diploma and RECE confirmation)
• For support, contact the ATE helpdesk at 1-877-900-5627• Posting deadlines are absolutely firm
Seniority• Temporary (supply staff) and long-term occasional DECEs do not
accrue seniority
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The educator partnership• The legislation governing full-day kindergarten (FDK) programs
states that teachers and ECEs have an obligation and a duty to cooperate in: – planning and implementing the program – observing, monitoring and assessing the progress and
development of the children – maintaining a healthy physical, emotional and social learning
environment– communicating with families
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The educator partnership• What is most important in the relationship among the members of
the FDK educator team is not the differences in the roles, but rather the similarities– While teachers have a legislative responsibility to report on
children’s learning, both ECEs and teachers contribute to assessment for, as and of learning by facilitating experiences that are relevant and meaningful and promote healthy child development
– While each FDK educator team will reflect the uniqueness of its members, the hallmark of all successful partnerships is an atmosphere of mutual respect, trust and open communications
• For more information, review the kindergarten documents on the Ministry of Education website
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Miscellaneous – school safety plans • A safety plan must be written for students whose behaviour poses
a risk-of-injury to themselves and/or others• Safety plans are a pre-determined plan of action developed by
staff, in consultation with parents• They document emergency, non-physical prevention and
intervention strategies, and the physical intervention required to prevent or minimize injury, if and when appropriate and necessary
• A current copy of the safety plan must be kept in the Ontario Student Record (OSR)
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Miscellaneous - school safety plans • Occasional staff are responsible for ensuring that safety plans are
read, understood and followed• All supply staff will read safety plans provided in the school office
and will sign their acknowledgment daily• DECEs should sign the Occasional Safety Plan Record to indicate
that the safety plan information and the necessary instructions have been read
• This must occur before DECEs work with a student with a safety plan
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Miscellaneous - Behaviour Management Systems (BMS) trainingExpectations Regarding BMS• BMS training is optional for DECEs• BMS Certification training is the first session that should be taken if you
have never received BMS training with the SCDSB. This session will take you through developmental and learning theories, the legislative and educational context, verbal and non-verbal interventions, block and release techniques and containment techniques
• Training is valid for two years; to remain current, one must complete the BMS recertification training every two years
• If you are asked to participate in a containment and you do not have training, notify your supervisor and request coaching
• Interactions with students and redirection of non-compliant behaviour must be hands off
• Consult with your teaching partner regarding specific strategies
Miscellaneous – aggressive incident reporting• Process for collecting/tracking incidents of aggressive behaviour against
employees• Definition – any physical, verbal or non-verbal incident or injury which
results in an employee feeling threatened for his/her safety and security• Complete sections 1 and 2 of Aggressive Incident Reporting Form
A4071-1, which can be found on the staff website• Supervisor meets with the employee to review and notes action initiated.
Copies are provided to Health and Safety and, if applicable, to the superintendent
• The Joint Health and Safety Committee receives a summary report of all aggressive incidents
Miscellaneous - staff website
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• The staff website provides information about the Simcoe County District School Board (SCDSB) and information about all departments. Once you have an employee ID number, you will be granted access
• Once active, if you are having difficulty getting onto the staff website or with email, please contact the IT Helpdesk at 705-734-6363, ext. 11777
Miscellaneous - College of Early Childhood Educators• It is a requirement that DECEs are registered members of the
Ontario College of Early Childhood Educators on or before their first day of work
• DECEs must send a copy of their current certification card (small card) or a copy of their most recent dues receipt to Human Resource Services for renewal date tracking purposes as soon as possible
• It is the responsibility of staff to maintain their membership with the college; failure to do so may result in removal from work and suspension without pay
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Miscellaneous - payroll portal• Staff access their pay information on the secure Payroll Portal on
the staff website• Records of employment (ROE) are electronically provided by the
payroll department to Service Canada for maternity leave, breaks in service or temporary layoff
• At other times, staff may request an ROE as needed• Letters of employment for mortgage or loan purposes are provided
by the payroll department
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Miscellaneous Smoke free learning and working environments• It is the policy of the SCDSB to prohibit smoking and the use of
tobacco products, emerging tobacco industry products, tobacco-related products (e.g. e-cigarettes and vapourizers) and any smoking paraphernalia. This applies to all school board employees
• If required, at board locations there are designated smoking areas which are off board property. If you need to smoke, please check for a designated area
• Further information can be found in:− Policy No. 4471 – Smoke Free Learning and Working
Environments− APM A1140 – Smoke Free Learning and Working Environments
Miscellaneous – board email
• All staff have a personal board email account• Employees are required to check their board email on a regular
basis• If you are having difficulty with your board email, please contact
the IT Helpdesk at 705-734-6363, ext. 11777
Human Resource ServicesKim Lintack, HR Officer
[email protected] 705-734-6363, ext. 11245
Jane Ryckman, HR Assistant – Support [email protected], ext. 11384
Connect with us
@SCDSB_Schools /SCDSB
www.scdsb.on.ca
Connect with us
PresidentAmanda Judd
Vice-PresidentKristy Farrell-Jones
SecretaryChristine Murray
Know your local executive membersTreasurerLaura Lamarre
Local Executive MemberJennifer McFarlane
Local Executive MemberSarah Murray
@scdece /simcoedeces
www.simcoedeces.com
Connect with us – union information
Phone: 705-734-8960Email: [email protected]*Please contact the president at the email address above to be added to your local's mailing list.
