Delhi Metrorail Tender Documents Volume-1

DELHI METRO RAIL CORPORATION LIMITED (A Joint Venture of Govt. of INDIA & GNCTD)

TENDER DOCUMENT

FOR

ELEVATOR WORKS

Of

Institute of Liver & Biliary Sciences (ILBS)

D-1, Vasant Kunj, Delhi-110070

Volume - 1

DELHI METRO RAIL CORPORATION LIMITED Metro Bhawan, 13, Fire Brigade Lane

Barakhamba Road, New Delhi-110001 India

Notice Inviting Tender , Instructions to Tenderers, Special Conditions of Contract & Labour Welfare Rules

TENDER NO: DMRC/Elec./IT&PD/ILBS/Elevator/03

Elevator Works of

Institue of Liver & Biliary Sciences (Including Nurses & Intern’s Hostel) AT

ILBS,D-1,Vasant Kunj,Delhi-110070

SL. NO. DESCRIPTION

VOLUME – 1

1 Notice Inviting Tender

2 Instruction to Tenderers (Including Annexures)

3 Special Conditions of Contract

4 DMRC Labour Welfare Rules

VOLUME – 2

1 Special Specifications

VOLUME – 3 : NOT USED

VOLUME – 4

1 Bill of Quantities

VOLUME – 5

1 Tender Drawings

VOLUME – 6

1 Condition of Contract of Safety , Health & Environment

2 General Conditions of Contract

NOTICE INVITING TENDER

Contract DMRC / ELECT./ IT&PD / ILBS / ELEVATOR / 03- - Notice Inviting Tender

Confidential NIT 1 of 13 Dec 2010

CONTENTS

CLAUSE DESCRIPTION PAGE

SECTION 1 - NOTICE INVITING TENDER

1.1 GENERAL………………………………………………………………………..2

1.2 POINTS TO BE NOTED………………………………………………………..3

SECTION 2 - SCOPE OF WORK

2.1 GENERAL………………………………………………………………………..4

2.2 WORK CONTENTS……………………………………………………………..4

2.3 TIME SCHEDULE……………………………………………………………….8

SECTION 3 - TENDER PRICES AND SCHEDULE OF PAYMENT

3.1 TENDER PRICES………………………………………………………..….….9

SECTION 4- SITE INFORMATION

4.1 WORK SITE…………………………………………………………………..…10

4.2 GENERAL CLIMATIC CONDITIONS……………………………………..….10

4.3 SEISMIC ZONE ……………………………………………………………..….10

4.4 FURTHER WORKS………………………………………………………..…..10

SECTION 5- INTERFACE DOCUMENTS

5.1 GENERAL INSTRUCTIONS FOR INTERFACE………………….…….…..11

5.2 INTERFACE WITH OTHER CONTRACTORS………………….……….….12

Contract DMRC / ELECT./IT&PD /ILBS / ELEVATOR / 03- Notice Inviting Tender

Confidential Page 2 of 13 Dec. 2010

SECTION 1

NOTICE INVITING TENDER

1.1 GENERAL

1.1.1 NAME OF WORK: Delhi Metro Rail Corporation (DMRC) Ltd. invites sealed tenders in Two Packages

(Technical Package & Financial Package) from Pre-Qualified/Shortlisted Tenderers for “Design ,Manufacturing , Supply , Installation & Commissioning of 24 nos. elevator Works of ILBS Phase- 2 (Institute of Liver & Biliary Sciences) at D-1 , Vasant Kunj , New Delhi-110070”( Including Elevators at Nurses & Interns Hostel).

MANDATORY ELIGIBILTY CRITERIA :-

Considering the scale and complexity of the work, the contractor should have adequate financial and technical competence and should be able to provide competent team of engineers for ensuring quality of execution. There are 2 Eligibility Criteria namely a) Work Experience :- b) Financial Capability (Bid Capacity) :-

Kindly Refer Annexure-1 to ITT for further details.

Both Criteria i.e (a) & (b) as mentioned above , are Mandatorily required to be separately qualified/passed by the Tenderer for becoming eligible to be considered for evaluation. Delhi Metro Rail Corporation (DMRC) Ltd. invites sealed tenders for the above mentioned work (Clause 1.1.1).

Approximate cost of work Rs. 10.51 Crores (Ten Crores Fifty One Lakhs only) (The estimated cost of the work is inclusive of all taxes and duties). However Custom Duty Exemption is available ( Annexure-C of ITT, ITT page 61 of 61) and Tenderer is required to Follow Clause 10.6 of ITT in this regard.

Tender Security Amount Rs. 10.51 Lakhs (Rupees Ten Lakhs Fifty One Thousand Only )

Cost of Tender Form

(Non-refundable) including 5% DVAT

Rs. 21,000/- (Rupees Twenty One Thousands Only)

Completion period of the Work 12** Months from Issue of LOA (Letter of Acceptance)

Tender Documents on Sale From 21/12/2010 to 28/12/2010 from 10:00 hrs to 17.00 hrs. on all Working Days except Saturdays and On Saturday from 10:00 hrs to 13:30 hrs

Date of Pre-Bid Meeting 14/01/2011 at 11:00 hrs

Date and Time of Submission of Tender

27/01/2011 up to 11.00 hrs.

Date and Time of Opening of Tender

27/01/2011 at 11.05 hrs.

** - The Completion Period of 6 nos. of Lifts ( including of 4 Lifts of Nurses & Intern’s Hostel) will be 6 months from Date of Issue of LOA, while for the Remaining 18 nos. of Lifts, Completion Period shall be 12 months from Date of Issue of LOA .



The Tender Documents (One set, non-transferable) can be obtained from the Office of Chief Electrical Engineer (IT & PD), CPM/C Office , Shastri Park Depot, New Delhi-110053. Payment shall be made by Demand Draft drawn in favour of DMRC Ltd. payable at New Delhi.

1.2 POINTS TO BE NOTED

1.2.1 Works envisaged under this contract are required to be completed in all respects within the period of completion mentioned above.

1.2.2 Deleted

1.2.3 Deleted

1.2.4 Tender documents consist of

Volume 1-

- Notice Inviting Tender (NIT)

– Instructions to Tenderers (ITT)

– Special Conditions of Contract (SCC)

– Labour Welfare Rules

Volume 2

– Special Specifications

Volume 3

_ Not Used

Volume 4

– Bill of Quantities

Volume 5(Drawings)

– Tender Drawings

Volume 6

- Conditions of Contract on Safety , Health & Environment

- General Conditions of Contract

1.2.5 The Contract shall be governed by the documents listed in para 1.2.4 above and CPWD specifications.

CPWD specifications are available in the market.

1.2.6 The Contract shall be governed by DMRC’ General Conditions of Contract (GCC) and the documents listed in Para 1.2.4 above. GCC shall be deemed to be part of the Contract Agreement.

1.2.7 The Tenderers may obtain further information in respect of these Tender Documents from the Office of Chief Electrical Engineer (IT & PD), Shastri Park Depot, Shastri Park Delhi-53.

1.2.8 All Tenderers are hereby cautioned that Tenders containing any material deviation or reservation as described in Clause 24.0 of “Instructions to Tenderers” and/or minor deviation without quoting the cost of withdrawal, shall be considered as non-responsive and shall be summarily rejected.

1.2.9 DMRC reserves the right to accept or reject any or all proposals without assigning any reasons, No tenderer shall have any cause of action or claim against the DMRC for rejection of his proposal.



1.2.10 Late or Delayed Tenders shall not be accepted under any Circumstances.

Chief Electrical Engineer (IT&PD)

Delhi Metro Rail Corporation Ltd



SECTION- 2

SCOPE OF WORK

2.1 GENERAL

i) Tender No: DMRC /ELECT.IT&PD/ ILBS / ELEVATOR / 03

ii) Name of Work: “Design ,Manufacturing , Supply , Installation & Commissioning of 24 nos. Elevator Works of ILBS Phase- 2 (Institute of Liver & Biliary Sciences) at D-1 , Vasant Kunj , New Delhi-110070”( Including Elevators at Nurses & Interns Hostel).

2.2 WORK CONTENTS 2.2.1 BRIEF SCOPE

The Work content in this Contract consists of Elevator Works The Work is to be executed and maintained as per Relevant Codes, CPWD Specifications, Special Specifications, Drawings and/or as directed by the Engineer.

2.2.1.1 Deleted 2.2.1.2 Deleted

2.2.1.3 Deleted

2.2.1.4 SCOPE OF ELEVATOR WORKS The Scope of Work under this contract shall include Design, Manufacture, Testing at

Manufacturer’s works, Supply, Transportation, Delivery, Storage, Erection, Site Testing & Commissioning of Elevator Works & other provisions as stipulated in General Conditions of Contract (GCC), Special Conditions of Contract (SCC), Specifications, Drawings, Bill Of Quantities & other Tender documents comprising of but not restricted to:-

2.2.1.4.1 SCOPE OF ELEVATOR WORKS: -

I) Provision of 24 nos. Passenger Elevator ( as described in detail in BOQ , Vol.4)

II) Provision of Elevator Monitoring System & Fault Diagnostics System.

IV) Integration with Building Management System & Fire Detection System.

V) All required Drawings preparation & its approval, Obtaining the Fire Clearance Certificate from Fire authorities and all other Statutory approvals Sanction and Lift Safety Certificate of Elevator Systems from Lift Inspectorate & other authorities.

VI Any other works as required to complete overall work in all respect.

Scope of Work shall also include all Civil Works as indicated in the Bill of Quantities and also not covered in Interface document ,Section 5 of NIT associated with Elevator Works and making and painting the Civil Works as required.



Scope of work shall also include the following :

- Maintenance of the area during implementation stage for multi Storey Building and surrounding area De-mobilisation, clearing of all Temporary Works and Facilities after completion of job.

- Establishing Site Office with Documentation, Communication & Transport Facility, Material Storage Facility & Maintenance of the Area during implementation stage for the Elevator works by the Elevator Contractor.

- Obtaining Necessary Permits / Approval to Commence work at site form Local Authorities.

- Scope of Work shall also include obtaining all Statuary & Mandatory Permissions / Clearances / Approvals from the concerned authorities for Commissioning of the Installations complete as stipulated is Para 6 of Special Conditions of Contract - Part II.

- The Contractor shall include the Supply of entire material in accordance with specification and whole of the work necessary for the complete installations as set down in the specification and with the accompanying schedules & drawings . Material & Components not specifically stated in the Specifications and / or Bill of materials or not shown in the Drawings, but which are necessary for satisfactory installation and Operations of the System, shall be deemed to have been included in the Scope of Work.

- The contractor will have to suitably modify the Good for construction (GFC) drawings and will prepare Shop drawings and all other drawings and will put up for DMRC approvals at no extra cost. Where ever required the contractor will carry out Design Calculation & will submit to DMRC for approval.

-

- Any other item of work as may be required to be carried out for completing the work under this Contract in all respects in accordance with the provisions of the Contract and/or to ensure the safety of installation during and after execution and its cost deemed to have been included in the scope of work.

The Value of the Work shall be on Item Rates accepted in Letter of Acceptance subject to such additions thereto or deductions there from as may be made under the provisions of the Contract.

The Rates are inclusive of all Cost but not limited to the cost such as for Plants, Equipments, Tools, All type of labours, Supervision, All materials from the source of supplies as approved by Engineer/Employer including all lead and lifts, transport, all temporary works, erection, maintenance, contractor’s profits & establishment / overheads together with preparation of designs and drawings, all general risks, taxes, royalties, duties, cess, octroi and other levies, insurance liabilities and all other obligations set out or implied in the contract for completion of work except otherwise specified in Bill of Quantities or elsewhere in the Tender documents.

2.2.1.4.4 Deleted



2.2.1.4.5 Designing of Elevator System

a) The contractor will submit the Shop Drawings for approval by the Engineer. After approval the contractor would supply 6 sets of these drawings including one soft copy of the Drawings to the Engineer for the later use.

b) On completion of the Works, the Contractor shall arrange to furnish to the Employer six bound sets of all “As-Constructed” Working Drawings and 2 sets of Soft Copy of the same for every component of the Works, All such copies being on polyester film of quality to be approved by the Engineer or his authorized Representative. The Certificate of Completion of Works as per the provisions of Clause 78 of General Conditions of Contract shall not be issued by the Engineer in the event of Contractor’s failure to furnish aforesaid “As-Constructed” drawings for the entire works.

c) The Contractor shall promptly inform the Engineer of any error, omission, fault and other defects in the Specifications, Drawings for the Works which are discovered when reviewing the Contract Documents or in the process of execution of the Works.

2.2.1.5 INTERFACE WORK The Contractor will be required to have close interface & coordination with following Agencies but not limited to: -

a) Civil Works contractor b) HVAC contractor c) Plumbing contractor d) Electrical Contractor e) Any Other Contractor

In addition, the Contractor will be required to carryout various miscellaneous works as per Interfacing Requirements.

The Scope of Work for various interfacing works for other contracts shall be but not limited to as described below:

• Minor building works necessary for installation of equipment such as

making of opening in walls/floors, either of RCC or Brick masonry etc. and restoring them to original conditions and finish. All grouting of foundation concrete pads to be formed or made as base for supporting R.S. Joists etc. grouting and anchoring of all boards, claps, supports ,foundation bolts, installation in position of R.S. Joists in the machine room, lift well or the pit, such work shall exclude cutting of marble works and construction of partition wall where ever involved.

• All electrical works except bringing in main connection and earth connection to the machine terminated on suitable switch switch fuse unit/ board. All electrical works including Inter connection from this switch/board and loop earthling from the earth bar to be provided in the machine shall be done.

Interfacing requirements are detailed out in Interface Document in Section 5 of Notice Inviting Tender (NIT).

2.2.2 Deleted

2.2.3 Deleted

2.2.4 Reference to the Standard Codes of Practice

2.2.4.1 The contractor shall make available at site all relevant Latest InternationaI and Indian Standard Codes of practice, CPWD and MOST Specifications and IRS & IRC Codes as applicable and other relevant British/German/American Standard.



2.2.4.2 Wherever Indian Standards do not cover some particular aspects of Design/Construction, relevant British/German/American or other International Standards will be referred to.

2.2.4.3 In case of discrepancy among Standard codes of practice, CPWD Specifications, Special Specifications and provision in sub-clauses in this NIT, the order of precedence will be as below:

i. Provision in N.I.T.

ii. Special Specifications

iii. CPWD Specifications.

iv. Standard Codes of Practice.

In case of discrepancy among Standard Codes of Practice viz. IRS, CPWD, IRC, IS, BS, DIN, MOST etc., the decision of Engineer will be final and binding.

2.2.5 Dimensions

2.2.5.1 As regards errors, omissions and discrepancies in Specifications and Drawings, Clause 26.0 of Special Conditions of Contract will apply.

2.2.5.2 The levels, measurements and other information concerning the existing site as shown on the drawings are believed to be correct, but the contractor should verify them for himself.

2.2.6 ASSOCIATED WORKS Works to be performed shall also include all general works preparatory to the above mentioned work for Elevator works and works of any kind necessary for the due and satisfactory execution, completion and maintenance of the works to the intent and meaning of the drawings adopted and technical specifications, to best Engineering standards and orders that may be issued by the Engineer from time to time, compliance by the agency with all Conditions of Contract, supply of all materials, apparatus, plants, equipment, tools, fuel, water, transport, offices, stores, workshop, staff, labour and the provision of proper and sufficient protective works, diversion, temporary fencing, lighting and watching required for the safety of the public and protection of works on adjoining land; first-aid equipment, sanitary accommodation for the staff and workmen, effecting and maintenance of all insurances, the payment of all wages, salaries, provident fund, fees, royalties, duties or the other charges arising out of the erection of works and the regular clearance of rubbish, clearing up, leaving the site perfect and tidy on completion.

2.2.7 Deleted

2.2.8 PRELIMINARY DRAWINGS

Preliminary drawings as listed in Volume -V represent Employer’s proposal based on preliminary design. Detailed working drawings will be given for construction of work subsequently

2.2.9 Deleted

2.3 TIME SCHEDULE

The agency shall submit with the tender "Time Schedule" for completion of various portions of works. This schedule is to be within the overall completion period of 12 months from Letter of Acceptance. The Intermediate Milestones as mentioned in Clause 28.0 of ‘Special Conditions of Contract’ are to be indicated specifically in the Time schedule and these will have to be achieved. The Detailed Programme in the form of a quantified bar chart or CPM Network shall include all activities from start to completion for the Elevator Works as mentioned in clause 2.2.1 ,2.2.1.4, 2.2.1.4.1 & 2.2.1.4.2 above.

2.4 Deleted



SECTION 3

TENDER PRICES AND SCHEDULE OF PAYMENT

3.1 TENDER PRICES

3.1.1 a. Unless explicitly stated otherwise in the Tender Documents, the contract shall be for the whole works, based on the Bill of Quantities and payment shall be as per accepted rates of Contract for the Items completed as certified by the Engineer.

b. Deleted.

c. Deleted.

d. All duties, taxes, fees ,octroi and other levies payable by the Contractor under the Contract shall be included in the total Contract Price submitted by the Tenderer and the evaluation and comparison of Tenders by the Employer shall be made accordingly, as explained in 10.2 of Instructions to Tenderers. However, Custom Duty Exemption is available for this Contract ( Annexure-C of ITT, ITT Page 61 of 61) , and hence Tenderer should quote accordingly and further follow/comply Clause 10.6 of ITT , Vol.1

e. Deleted

f. Deleted.

g. Price variation for Elevator Works

Price variation is not applicable for this Tender of Elevator Works.

h. Deleted

3.1.3 Deleted 3.1.4 Deleted 3.1.5 Stage Payment for Elevator Works shall be made as per Clause 51.0 of Special

Conditions of Contract, Part-I, and Page 14 of 89 of SCC. 3.1.6 Payment will be made based on the actual quantity executed. 3.1.7 “In the event of exemption of custom duties and excise duties, sales tax/VAT or any other

cess /levy being granted by Government in respect of Works, the benefit of the same shall be passed on to Employer. The Contractor shall maintain meticulous record of all the taxes and duties paid and will provide the same as and when required by Employer, so that the Employer is able to avail exemption/ reimbursement of same. Alternatively, the Employer may direct the Contractor to get the reimbursements based on exemption certificates/ Government’s order and it shall be obligatory on part of the contractor to get the reimbursements from statutory authorities.” However , Custom Duty Exemption is available for this Contract ( Annexure-C of ITT) , and hence Tenderer should quote accordingly and further follow/comply Clause 10.6 of ITT , Vol.1



SECTION 4 SITE INFORMATION

4.1 WORK SITE

4.1.1 The project site is located in the National Capital Region of Delhi. The location of the work and the general site particulars are shown in the General Arrangements Drawings enclosed in the tender documents.

4.1.2 Instittute of Liver and Biliary Sciences (ILBS) is lacated at D-1 , Vasant Kunj, New Delhi-110070

4.1.3 The contractor shall plan his works keeping in view restriction of approach and availability of space and time.

4.2 GENERAL CLIMATIC CONDITIONS

4.2.1 The area in which the work lies is mostly plain terrain falling within latitudes 28°-20' and 28°-45' North and longitudes 76°-56' and 77°-20' East.

4.2.2 The recorded highest and lowest temperatures in the past 10 years are 45.8 degree Celsius and 2.4 degree Celsius respectively.

4.2.3 Summer season is from April to June and winter season is from November to March.

4.2.4 Mean average annual rainfall in the area over a five-year period is of the order of 735 mm, a good portion of which is concentrated during July to mid September, when about 75% of the annual rainfall occur. The heaviest rainfall recorded during 24-hour period is 191 mm.

4.3 SEISMIC ZONE

Delhi falls in Seismic Zone IV. Earthquake of Maximum Magnitude VIII on Modified Mercalli scale has been experienced in the past, in the region.

4.4 FURTHER WORKS

4.4.1 Deleted.

4.4.2 Deleted 4.5 Deleted



SECTION 5

INTERFACE DOCUMENTS

5.1 GENERAL INSTRUCTIONS FOR INTERFACE

Civil Construction works, HVAC Works & Electrical ,LV System & Fire Fighting Works of this project is being executed by separate Civil Contractor, Electrical & HVAC Contractor . The Elevator Contractor shall ensure efficient interface and coordination with Civil, HVAC, Electrical Contractors concerning Elevator Works, etc. on site. Such Coordination responsibility of the contractor shall include the following:

(i) To obtain from the Civil Contractor information reasonably required to enable the contractor to meet the construction target dates.

(ii) Elevator Contractor will make sure that he provides the updated valid documents, for the reference of the Civil Contractor, where Elevator Contractor requires the Civil Contractor to execute his work as per the requirement of the Elevator Contractor. Those documents will be the references documents for the interfacing management being carried out by the Civil Contractor.

(iii) Where the execution of the work of the Civil Contractor depends upon the site management or information to be given by the Electrical Contractor, the Elevator Contractor shall provide correct and accurate information, in time , so as to enable them to meet their respective programs.

(iv) Civil/Electrical contractor will ensure that all provisions for access and delivery of Plant is Co-ordinate with and reflected in the Elevator Contractor’s Delivery Route Drawings. The Elevator Contractor shall also ensure that all Plants are delivered at the time agreed to allow openings to be left in the structure for such delivery in accordance with the Civil/Electrical Contractor’s programme.

(v) The Elevator Contractor shall conduct regular meetings with the Civil/Electrical Contractor as necessary to clarify particular aspects of the interfacing requirements of the Works. He will also attend regular Co-ordination meetings convened by the Engineer for interface

(vi) The Elevator Contractor, shall in carrying out his co-ordination responsibilities, raise in good time and provide sufficient information for the Engineer to decide on any disagreement with Civil Contractor. If such disagreement cannot be resolved by the Contractor despite having taken all reasonable efforts, then the decision of the Engineer shall be final.

(vii) The Elevator Contractor shall ensure that information required by Civil/Electrical Contractor for any concreting /other works where electrical work is involved is made available to the Civil/Electrical Contractor in time.

(viii) Elevator Contractor will coordinate with Civil Contractor for provision of panels, electrical equipments, fixtures, Earthing, lightning and air-craft warning lights.

(ix) Civil Contractor will ensure smooth access to the staff of the Elevator Contractor for carrying out their works and bringing materials and Equipments at the site .However ,the security of material and Equipments brought at the site, by the Elevator Contractor is Elevator Contractor’s responsibility.

(x) Deleted

(xi) Where the Civil/Electrical,LV System & Fire Fighting /HVAC works has to be executed in order for Elevator Works to be completed, the Elevator contractor shall give advance notice of minimum 3 days to Civil/Electrical/HVAC contractor to enable Civil/Electrical/HVAC contractor to complete his work.



(xii) The Elevator contractor shall issue their detailed construction schedule to the Civil/Electrical contractor before start of the project with those activities highlighted in red which cannot be taken up by Elevator contractor unless Civil/Electrical contractor complete his work.

(xiii) The Elevator contractor shall critically go through detailed construction schedule of Civil/Electrical/HVAC works in order to plan their work so that activities of Civil/ Electrical/HVAC contractor do not lag behind their schedule. The Elevator Contractor shall make the detailed work programme based on the Access dates given by the Civil/Electrical/HVAC contractor.

(xiv) As per the requirement of Elevator Contractor for bringing the materials at Site, Civil Contractor shall provide suitable Temporary Roads & Paths as necessary.

5.2 INTERFACE WITH OTHER AGENCIES BUT NOT LIMITED TO: - 5

INTERFACE WITH FOLLOWING CONTRACTORS :- • Civil Contractor • HVAC Contractor • Electrical,LV System & Fire Fighting Contractor • Plumbing Contractor • Any other Contractor

5.2.2 SCOPE OF WORKS

The Contractor shall be required to carry out various Miscellaneous Works as per Interfacing requirements with other designated contractors working at site at some point of time. The Scope of Work of various Interfacing Works shall be as follows but not limited to:-

a Deleted

b Based on the Shop Drawings prepared by Designated Contractor , DDC shall issue coordination drawings

c) The Contractor Shall interface with and co-ordinate activities with the other

contractors and his Sub-Contractors and shall keep the Employer’s representative fully informed in respect of such interface, such information being given to the Employer’s Representative in a manner and form at such intervals as required by the Employer’s Representative.

i) The Contractor shall jointly with the other Contractors develop, update and execute an Interface Management Plan in consultation with Civil/Electrical,LV System/& Fire Fighting/HVAC Works Contractor after the Commencement of work and throughout execution of the work to ensure that.

ii) All interface issues with other Contractors are satisfactorily identified and resolved and

e) All the Construction Tolerances at the Interface shall meet the requirements of the Respective Specifications relating to Interface Points.



f) Wherever BMS is required to be integrated with Another System in the

Contract or to any Third Party System, Necessary Integrators shall be provided to Complete the Entire System whether specified or not at No Extra Cost to the Employer. The Contractor shall ensure that there are adequate NO/ NC Contacts available on all feeders that are to be interfaced with BMS.

g) The Contractor has to Coordinate with Electrical,LV System & fire Fighting Contractor for BMS Integration.

h) All Systems & Equipments which are going to be controlled or monitored by BMS, should have the necessary Interface Cards & Software to have Seamless Connectivity with BMS, whether Specifically Mentioned or not.

i) Each Software provided by the Contractor shall be Licenced & the Contractor

shall furnish the Valid Licence with Guarantee for free update at least for 10 years from the Date of Commissioning.

Any Holes/Cutouts made in the Wall/Shaft etc. shall be furnished after completion of work in an Approved Manner. Where-ever building portions are disturbed, they shall be rectified and finished in a Manner as they were available before commencement of the Work.

INSTRUCTIONS TO TENDERERS (INCLUDING ANNEXURE)

Contract DMRC/ELECT./IT&PD/ILBS/ELEVATOR/03 ( Instructions to Tenderer)

Confidential ITT - 1 of 60 Dec. 2010

INSTRUCTIONS TO TENDERERS

INDEX

Clause Description Page

GENERAL………………………………………………………………………………… 3 1.0 Introduction……………………………………………………………………… 3 2.0 Post Qualification Requirements…………………………………………… 4 3.0 Cost of Tendering………………………………………………………………. 7 4.0 Site Visit…………………………………………………………………………. 7 TENDER DOCUMENTS………………………………………………………………… 7 5.0 Contents of Tender Documents………………………………………………. 7 6.0 Clarification on Tender Documents………………………………………….. 7 7.0 Amendment to Tender Documents………………………………………….. 8 PREPARATION OF TENDER………………………………………………………….. 8 8.0 Language of Tender…………………………………………………………… 8 9.0 Documents Comprising the Tender………………………………………… 8 10.0 Tender Prices…………………………………………………………………… 14 11.0 Currencies of the Tender……………………………………………………… 15 12.0 Tender Validity………………………………………………………………….. 15 13.0 Tender Security………………………………………………………………… 15 14.0 Not Used………………………………………………………………………… 16 15.0 Pre-Bid Meeting……………………………………………………………. 16 16.0 Format and Signing of Tenders………………………………………………. 16 SUBMISSION OF TENDERS………………………………………………………….. 17 17.0 Sealing and Marking of Tenders……………………………………………. 17 18.0 Submission of Tenders………………………………………………………… 18 19.0 Late Tenders……………………………………………………………………. 18 20.0 Not Used. ………………………………………………………………………. 18 TENDER OPENING AND EVALUATION……………………………………………. 18 21.0 Tender Opening………………………………………………………………… 18 22.0 Process to be Confidential…………………………………………………… 19 23.0 Clarification of Tenders………………………………………………………... 19 24.0 Determination of Responsiveness…………………………………………… 20 25.0 Evaluation of Tender………………………………………………… 21 26.0 Correction of Error…………………………………………………………… 22 AWARD OF CONTRACT……………………………………………………………… 23

27.0 Award Criteria………………………………………………………………….. 23 28.0 Employer's Right to Accept any Tender and to Reject any or All Tenders 23 29.0 Notification of Award…………………………………………………………… 23 30.0 Signing of Agreement…………………………………………………………. 23 31.0 Performance Security…………………………………………………………. 24

Contract DMRC/Elect./IT&PD/ILBS/ELEVATOR/03 (Instructions to Tenderers)

Confidential ITT 2 of 61 Dec. 2010

32.0

Annual Maintenance Contract………………………………………………… 24

Appendix I………………………………………………………………………………. 25 Index on Proforma of Forms………………………………………………… 27 Form of Tender (Form-A) with Appendix……………………………………………… 28 Form of Bank Guarantee for Tender Security (Form-B) …………………………… 32 Proforma for Statement of Deviations (Form-C) …………………………………… 34 Form of Performance Security (Form-D) ……………………………………………

(Guarantee) by Bank

37

Form of Agreement (Form-E) ………………………………………………………… 39 General Information and Joint Venture Data (Form T-I) …………………………… 41 Experience Record of Sub-Contractors (Form T-II) ……………………………… 42 Resources Proposed for The Project-Personnel (Form T-III) ……………………… 44 Proposed Site Organisation (Form T-IV) …………………………………………. 47 Resources Proposed for the Project-Plant & Equipment (Form T-V)………………. 48 Financial Data (Form T-VI) …………………………………………………………… 50 Tender Index (Form T-VII) …………………………………………………………… 53 Annexure – A………………………………………………………………………….. 44 Annexure – B ………….………………………………………………………………. 55

Annexure-1 to ITT ………………………………………………………………………… 56

Annexure- C - ……………………………………………………………………………… 61



Elevator Works of ILBS (Institute of Liver & Biliary Sciences) , D-1 Vasant Kunj ,

Delhi-110070

INSTRUCTIONS TO TENDERERS

(GENERAL)

1.0 INTRODUCTION

1.1 Delhi Metro Rail Corporation (DMRC) Ltd. invites sealed tenders in Two Packages (Technical Package & Financial Package) from Pre-Qualified/Shortlisted Tenderers for “Design ,Supply ,Manufacturing , Installation & Commissioning of 24 no. elevator Works of ILBS (Institute of Liver & Biliary Sciences) , D-1 Vasant Kunj ,Delhi-110070

The Delhi Metro Rail Corporation Limited, hereinafter called the ‘Employer’, for Works in

accordance with this Tender Package. The Scope of Work under this contract shall include Drawing & Design, Manufacture, Testing at Manufacturer’s works, Supply, Transportation, Delivery, Storage, Erection, Site Testing & Commissioning of Elevator Works & other provisions as stipulated in General Conditions of Contract (GCC), Special Conditions of Contract (SCC) & other Tender documents comprising of but not restricted to.

The tender papers consist of the following documents, along with their Annexures,

appendices, addenda and errata if any.

Volume 1 - Notice Inviting Tender (NIT)

- Instructions to Tenderers (ITT)

-

-

Special Conditions of Contract (SCC)

Labour welfare Rules

Volume 2

Special Specifications

Volume 3

- Not Used

Volume 4

- Bill of Quantities (Elevator Works)

Volume 5 (Drawings)

- Tender Drawings

Volume 6

- Safety Manual

- General Conditions of Contract

Tenderers should procure CPWD specifications referred from the market.

Tenders shall be prepared and submitted in accordance with the instructions given herein.

1.2 Relevant address for correspondence relating to this tender is given below:

Chief Electrical Engineer (IT&PD),



Office of Chief Electrical Engineer (IT&PD) ,

Shastri Park Depot, Shastri Park , Delhi – 110 053.

Tel. No. (011)22564610 FAX: 91-011-22564610

1.3 Some essential data/requirements pertaining to this Tender along with reference to Clause

Number of this Volume where full details have been given are detailed below :

a. Tender Security to be furnished by the Tenderer (Clause 13.0) -----Rs. 10.51 Lakhs (valid for 150 days from date of submission of tender submittal)

b. Pre-Bid meeting – Pre-Bid meeting will be held at 11:00 hrs. on 14/01/11 at Office of

Chief Electrical Engineer (IT&PD), Shastri Park Depot, Shastri Park,

c-i. Last date for submitting letter of Query/clarifications regarding this tender -- 08/01/2011

.

c-ii. Last date for issuing addendum and replying clarifications if any ------ 18/01/2011 .

d. Tenders will be accepted in the Office of Chief Electrical Engineer (IT&PD), Shastri Park

Depot, Shastri Park, up to 11.00 hrs. on. 27/01/2011. Late or Delayed tenders will not be accepted under any circumstances..

e. Date and Time of Opening of Technical Package (Clause 21.0) - 11:05 hrs. on 27/01/11

f. Period for which the tender is to be kept valid (Clause 12.0) - 120 days from the date of

submission of Tender.

g. Period of Commencement of Work (Form A) - 7 days from the date of issue of "Letter of

Acceptance".

h. Maintenance Period (Form A) -- 12 Calendar months from the date of issue of

“Completion Certificate”.

i. Period of completion (Form A) -- 12 ** calendar months from Letter of Acceptance

j. Validity Period for Performance Security (Form D) -- within one month of issue of LOA

and up to 6 months beyond the date of expiry of “Maintenance period” as per GCC

condition.

** - The Completion Period of 6 nos. of Lifts ( including of 4 Lifts of Nurses & Intern’s Hostel) will be 6 months from Date of Issue of LOA, while for the Remaining 18 nos. of Lifts, Completion Period shall be 12 months from Date of Issue of LOA .

2.0 POST QUALIFICATION REQUIREMENTS

2.1 ELIGIBLE TENDERER

2.1.1 The Open Tender for this Work had been invited in two Packages (Technical Package and Financial Package)



2.1.2 Each agency shall submit only one tender EITHER HIMSELF OR AS a Lead Partner /Lead

Constituents in a Joint Venture/ Consortium. The Tenderer who submits more than one tender for

the same work will be disqualified.

2.1.3 This Tender has been invited from reputed Indian Manufacturers/contractors/Joint Venturers/Consortiums

only and all Plants, Materials and Services shall be to the Satisfaction of the Employer and Engineer. The

Payments will be made in INR as well in foreign currency as indicated by the Tenderer in case of

imported equipments. However, exchange rate shall be taken as per clause 10.10 of the ITT. The

information on Plant & Material included in the Tenderer proposals and incorporated into the Contract

Document shall not be construed as a submission to Engineer under the Contract. However, the

Tenderer should note the requirements for Transfer of Technology.

2.2 All tenders submitted shall include the following information:

2.2.1 General information on the Tender shall be furnished in Form T-1. Copies of Original Documents

defining the constitution and legal status, certificate of registration and ownership, principal place of

business of the company, corporation, firm or partnership or, if a joint venture including consortium, of

each party thereto constituting the tenderer will also be required to be furnished. All the group members

in a joint venture will be jointly and severally responsible for the performance under the contract.

2.2.2 In the case of tender by a joint venture of two or more firms or companies as partners or as members of a

consortium as the case may be, joint venture data must be furnished in the format prescribed (Form T-1)

along with the documents as mentioned therein. The following requirements shall also be complied with.

a) the tender, and, in the case of a successful tender, the Form of Agreement, shall be individually signed so

as to be legally binding on all partners/constituents as the case may be.

b) in case of the partnership, one of the partners shall be nominated as being Incharge as Lead or Prime

partner and this authorization shall be evidence by submitting a attested/notarized copy of Power of Attorney signed by the partner and Board Resolution or legally authorized signatories of all the partners. In case of consortium, it will similarly authorize a person to be in-charge and this authorization

shall be evidenced by a power of attorney in favour of that person.

c) The partner in-charge or the person in-charge as aforesaid, shall be authorized to incur liabilities and

receive instructions for and on behalf of any and all the partners of the joint venture or constituent of the

consortium and the entire execution of the contract including payment shall be carried out exclusively

through the partner in-charge or joint venture and person in-charge of a consortium.

d) All partners of the joint venture or constituents of the consortium shall be liable jointly and severally for the

execution of the contract in accordance with the Contract terms and a relevant statement to this effect

shall be included in the authorization mentioned under (b) above, as well as in the Form of tender and the

Form of agreement (in case of successful Tender).

e) In the event of default by any partner in the case of the joint venture and constituent in the case of a

consortium in the execution of his part of the Contract, the partner/person in-charge will have the authority



to assign the work to any party acceptable to the Employer to ensure the execution of that part of the

Contract.

f) A copy of the Agreement entered into by the joint venture/consortium partner shall be submitted along

with the Tender.

2.2.3 In case the Tenderer is an Association, Consortium or Joint Venture, the tenderer shall provide the

following:

a) Nomination of one of the members of Association, Consortium or Joint Venture to be in-charge or Lead

Member. This authorization shall be issued by the legally authorized signatories of all members of the

Association, Consortium or Joint Venture.

b) Details of the intended percentage participation given by each member, with complete details of the

proposed division of responsibilities and corporate relationships among the individual members.

c) Each member of the Association, Consortium or Joint Venture shall be jointly and severally liable for the

undertaking of this Contract.

2.2.4 The Tenderers to qualify for award of Contract, shall submit a written power of attorney and Board

Resolution authorizing the signatory(ies) of the tender to commit the tenderer or each member of the

partnership, consortium or joint venture. IN case of foreign partners, power of attorney and Board

Resolution for such action shall be submitted duly notarized by the Notary Public in the country of origin

and stamped by Indian Embassy/High Commission.

2.3 Each page of tender shall be signed by the authorized signatory of the tenderer. Attested/notarized

copy of Power of Attorney and Board Resolution in favour of the signatory will be required to be

furnished as detailed in Clause 16.0.

2.4 Cancellation or creation of a document such as Power of Attorney, Partnership deed, Constitution

of firm etc., which may have bearing on the tender/contract shall be communicated forthwith in

writing by the tenderer to the Engineer and the Employer.

2.5 Deleted

2.6 Each tenderer, or any associate will be required to confirm and declare in the tender submittal that

no agent, middleman or any intermediary has been, or will be, engaged to provide any services,

or any other items of work related to the award and performance of this contract. They will have to

further confirm and declare in the submittal that no agency commission or any payment which

may be construed as an agency commission has been, or will be paid and that tender price will

not include any such amount. If the Employer subsequently finds to the contrary, the Employer

reserves the right to declare the tender as non-compliant and declare any contract if already

awarded to the tenderer to be null and void.



3.0 COST OF TENDERING

3.1 The agency shall bear all costs associated with the preparation and submission of his tender and

the Employer will in no case be responsible or liable for these costs, regardless of the conduct or

outcome of the tendering process.

4.0 SITE VISIT

4.1 Any site information given in this tender document is for guidance only. The tenderer is advised to

visit and examine the Site of Works and its surroundings at his/their cost and obtain for himself on

his own responsibility, all information that may be necessary for preparing the tender and entering

into a Contract. The visit should cover complete study of the site and understand the interfacing

requirement.

4.2 The agency shall be deemed to have inspected the Site and its surroundings beforehand and taken

into account all relevant factors pertaining to the Site in the preparation and submission of the

Tender.

5.0 TENDER DOCUMENTS

CONTENTS OF TENDER DOCUMENTS

5.1 The tenderer is expected to examine carefully all the contents of the tender documents as

mentioned in Sub-clause 1.1 including instructions, conditions, forms, terms, specifications and

drawings and take them fully into account before submitting his offer. Failure to comply with the

requirements as detailed in these documents shall be at the tenderer’s own risk. Tenders which are

not responsive to the requirements of the tender documents will be rejected.

5.2 The Tenderer shall not make or cause to be make any alteration , erasure or obliteration to the text

of Tender Documents.

6.0 CLARIFICATION ON TENDER DOCUMENTS

6.1 While all efforts have been made to avoid errors in the drafting of the tender documents, the

tenderer is advised to check the same carefully. No claim on account of any errors detected in the

tender documents shall be entertained.

6.2 A prospective tenderer requiring any clarification of the tender documents may notify the Engineer

in writing or by tele-fax at the Engineer’s mailing address indicated in Clause 1.2. The Engineer will

respond in writing to any request for clarification which he receives prior to dead line mentioned in

Clause 1.3. Written copies of the Engineer’s response will be sent to all prospective tenderers who

have received the tender documents. Only written communications/clarifications can be considered

as valid. Notwithstanding the above a pre-tender meeting would be held for consultations as per

Clause 15.0.



7.0 AMENDMENT TO TENDER DOCUMENTS

7.1 At any time prior to the deadline for the submission of tenders, the Engineer may, for any reason,

whether at his own initiative or in response to a clarification or query raised by a prospective

tenderer, modify the tender documents by an amendment.

7.2 The said amendment in the form of an addendum will be sent to all prospective tenderers who have

received the tender documents, on or prior to last date mentioned in Clause 1.3. This

communication will be in writing or by telefax and the same shall be binding upon them. Prospective

tenderers should promptly acknowledge receipt thereof by telefax to the Engineer.

7.3 In order to afford prospective tenderers reasonable time for preparing their tenders after taking into

account such amendments, the Engineer or the Employer may, at his discretion, extend the

deadline for the submission of tenders in accordance with Sub-clause 18.1.

PREPARATION OF TENDER

8.0 LANGUAGE OF TENDER

8.1 The tender prepared by the tenderer and all correspondence and documents relating to the tender

exchanged between the tenderer and the Employer/Engineer shall be in the English language.

9.0 DOCUMENTS COMPRISING THE TENDER

9.1 TECHNICAL PACKAGE

9.1.1 The technical package, clearly labeled TECHNICAL PACKAGE, will comprise:

(a) Tender Guarantee in original in a separate sealed envelope,

(b) Notarized certified copy of Power of attorney along with the Copy of Board Resolution (as

per Clause 16.4 of ITT) in favor of authorized signatory of the tender.

(c) Deleted

(d) Deleted,

(e) Financial Data

(I) Total value of “Elevator Works” done for the last five financial years along with list of all on-

going contracts may be given in the format prescribed (Form T-VI)

(II) Attested copy of the Registration Certificate and Clearance Certificate under Delhi VAT Act,

2005 is required to be submitted. The foreign based contractors shall be required to

submit the necessary document as applicable to them according to Delhi VAT Act 2005.

As per Delhi VAT Act, the party who is executing work in Delhi has to have registration

with DVAT authority of Delhi. If a tenderer from outside of Delhi intends to participate in

DMRC tender, he can be permitted provided he gives an undertaking to the fact that he will

get himself registered with Delhi VAT authorities, in the event of issue of letter of

acceptance to the tenderer and shall submit registration number before claming initial



advance or first payment whichever is earlier. In the absence of registration detail with

Delhi VAT Department, EPF authority, first payment shall not be released.

If Tenderer fails to provide “DVAT Registration & Clearance Certificate” during the Tender Stage , The Tenderer must submit a declaration in writing under clear signature that “ We confirm that if we are considered to award this contract , we shall submit the DVAT Registration & Clearance certificate to DMRC within one month of issue of letter of acceptance.”

(f) Tender documents as listed in below:

Volume 1 i) Notice Inviting Tender (NIT)

ii) Instructions to Tenderers (ITT)

iii) Special Conditions of Contract (SCC)

iv) Labour Welfare Rules

Volume 2

i) Special Specifications

Volume 3

i) Not Used

Volume 4

i) Bill of Quantities (with price left Blank in Technical Package & duly signed each page)

Volume 5

i) Tender Drawings

Volume 6

i) Conditions of Contract on Safety , Health & Environment (SHE)

ii) DMRC’ General Conditions of Contract

All these volumes duly signed and stamped (and duly filled where required) are to be

submitted with technical package along with other documents. The Bill of Quantity (BOQ)

volume - 4 is to be submitted without Rates with technical package.

All the documents of Financial package with prices left blank has to be submitted in support

of the Financial Bid with Technical Bid Submittal. While in Financial Package submittal

these will be filled accordingly.

(g) Technical Proposal

The proposal should cover in detail the following:

i. The general approach and methodology proposed for carrying out the services

covered in the Scope of Work, including such detailed information as deemed



relevant. Also, tenderer shall submit the preliminary scheme of sequencing and

erection methodology of the work.

ii. Tender Work Schedule

A detailed overall work programme and a bar chart indicating the duration and timing of all

major activities including intermediate milestones as mentioned in clause no. 28.0 of

Special Conditions of Contract (SCC) Pt-I. Bar chart shall be made showing the activity to

be performed for along with duration of each activity.

If Tenderer fails to provide “General Approach & Methodology , Work Programme and Bar Chart” during the Tender Stage , The Tenderer must submit a declaration in writing under clear signature that “ We confirm that if we are considered to award this contract , we shall submit the General Approach & Methodology , Work Programme and Bar Chart to DMRC within one month of issue of letter of acceptance.”

9.1.2 In addition the technical proposal shall contain:

(a) An organization chart proposed to be deployed for this work with assignment of each key

staff member (identified by name) duration and timing together with clear description of the

responsibilities of each key staff member within the overall work programme. The minimum

level of supervision and qualification/experience of site-staff is given under Annexure – B.

(b) The name, background and professional experience of each key staff member to be

assigned to the project, with particular reference to his experience of a nature similar to that

of the proposed assignment. The majority of the key staff shall be regular members of the

firm for at least six months (Form T-III and T-IV).

(c) The details of the name, background and CV of any Sub-contracted staff who will be

employed on the project (Form T-III and T-IV). Alternatively, tenderer should submit the

undertaking for deployment of staff/engineer for the project in the format provided in Form

T-III.

(d) Names and addresses of Sub-contractors who are proposed to be engaged for execution

of different types of works as well as the details of the experience and past performance of

such Sub-contractors will be required to be furnished in the format prescribed (Form T-II).

This information shall be given for all critical items of works on/off site irrespective of the

status of the Sub-contractors in the Tender. In case of sub-contractors the complete details

as per the format prescribed (Form T-II) will be furnished.

The Tenderer should note that he is required to clearly indicate how Works are proposed to

be executed and integrated:



The Elevator Contractors can execute the work of Eleavtors, in house from their own

sources or can get this work executed through reputed sub-contractors who have

experience of carrying out similar works. For this purpose, the Tenderer will submit proposal for appointment of sub-contractors for each activity proposed to be sub-contracted along with Tender-Document, complete with details of similar works carried

out by the sub-contractor, his staff strength, Credentials etc.

In case, DMRC does not consider the proposed Sub-contractor acceptable, the Tenderer

will be asked to propose alternate firm acceptable to DMRC.

The Tenderer has to very clearly & unambiguously give the details of activities to be Sub-

contracted and proposed Sub-contractors for the same with requisite details.

If Tenderer fails to provide the above information & documents at tender stage, firm must submit declaration in writing that ‘we confirm that if we are considered to award this contract, we shall follow all terms and conditions of DMRC for deployment of sub-contractor and no sub-contractor shall be deployed without prior approval of DMRC. We also confirm that all the required data/details regarding sub-contractor shall be submitted to DMRC within one month of issue of letter of acceptance’.

(e) Details of Plant & Equipment assessed as required for the Tendered Work as well as those

available as on date in the format prescribed (Form T-V). Major Plant & Equipments are to

be provided as per the minimum scale indicated in Form T-V.

(f) QUALITY ASSURANCE PLAN

(i) The tenderers shall submit their Corporate Quality Policy Document duly signed by the

corporate head or any other authorized person.

ii. The tenderers shall submit an OUTLINE Quality Plan, illustrating the intended means of

compliance with Volume 2, Special Specifications for the work including project quality

requirements and setting out in summary form an adequate basis for the development of

the more detailed document. The Outline Quality Plan shall contain sufficient information to

demonstrate clearly the proposed method of achieving the Tenderer’s Quality objectives

with regard to the requirements of the contract and shall, as a minimum, address the quality

system elements as required by ISO 9001– 1994 – “Model for Quality Assurance in Design,

Development Procurement, Installation and Servicing”.

Details of the quality assurance system and organization to enforce the same (Tenderer

may furnish the details in a narrative form).

iii. The contractor shall also associate for the checks conducted by DMRC / nominated

agencies for the QA and take necessary steps for improvement/ confirmation.



iv. If Tenderer fails to provide the above information/documents at tender stage, firm must submit declaration in writing(as required in clause-11 of Form-A of ITT) that “‘we confirm that if we are considered to award this contract ,the ‘Quality Assurance Plan” adopted by us shall be in conformity with Quality Assurance Plan requirements as detailed in Appendix-II of Pt-III of Special Condition Of Contract( Volume-1) and required documents shall be submitted to DMRC within one month of receive of Letter of Acceptance’.

(g) ENVIRONMENT PLAN

i. The tender shall submit as part of his tender on Outline Environment Plan

illustrating the intended means of compliance with Appendix III and V of SCC –

Part III and setting out in summary form an adequate basis for the development

of the more detailed document to be submitted under sub clause (iv) of this

clause. The Outline Environmental Plan shall contain sufficient information to

demonstrate clearly the proposed method of achieving the tenderer’s

environmental objectives with regard to the requirement of the contract.

ii. The Outline Environmental Plan shall be headed with a formal statement of policy

in relation to Environmental Protection and signed by their corporate head or

authorized representative. The Outline Environmental Plan shall include the

methods and procedures for monitoring Environment Impact of works under the

contract.

iii. The Site Environmental Plan shall include detailed policies and procedures which when

implemented, will ensure compliance with Appendix III and V of SCC – Part III.

iv. If Tenderer fails to provide the above information/documents at tender stage, firm must submit declaration in writing(as required in clause-12 of Form-A of ITT) that “‘we confirm that if we are considered to award this contract ,the ‘Environment Plan” adopted by us shall be in conformity with Environment Plan requirements as detailed in Appendix-III of Pt-III of Special Condition Of Contract( Volume-1) and required documents shall be submitted to DMRC within one month of receive of Letter of Acceptance

(h) SAFETY PLAN

i. The tenderer shall submit as part of its tender, an OUTLINE Safety Plan which shall

contain sufficient information to demonstrate clearly the tenderer’s proposals for

achieving effective and efficient safety procedures. The Outline Safety Plan should

include an outline of safety procedures and regulations to be developed and the

mechanism by which they will be implemented for ensuring safety as required by

Appendix VI of SCC – Part III.



ii. The Outline Safety Plan shall be headed with a formal statement of [policy in relation to

safety and shall be sufficiently informative to define the tenderer’s safety plans and set

out in summary an adequate basis for development of Site Safety Plans.

iii. The form and content of Site Safety Plan shall be in accordance with Appendix VI of

SCC – Part III and shall include detailed policies, procedures and regulations which,

when implemented, will ensure compliance with Appendix VI of SCC – Part III.

iv) The contractor should associate themselves with any Safety checks undertaken by

DMRC or any agency nominated by DMRC for Safety and take necessary steps for

improvement / confirmation.

If Tenderer fails to provide the above information/documents at tender stage, firm must submit declaration in writing(as required in clause-13 of Form-A of ITT also) that “‘we confirm that if we are considered to award this contract ,the ‘Safety

Plan” adopted by us shall be in conformity with Safety Plan requirements as detailed

in Appendix- IV of Pt- III of Special Condition Of Contract(Volume-1) and required

documents shall be submitted to DMRC within one month of receive of Letter of

Acceptance’

9.1.3 No information relating to financial terms of services or cost should be included in the Technical Proposal.

9.1.4 Deviation statement Form C-1 (Without Price), C-2 ,C-3 duly filled & signed.

9.1.5 The Bill of Quantity (BOQ) volume - 4 is to be submitted without Rates with technical

package.

9.1.6 Deleted

9.1.7 Tenderer shall also duly fill/submit the Mandatory Eligibility Criteria as listed in Annexure-1 to ITT ( Page 56 of 61 ,ITT) & appendices thereof . Before Detailed Technical Evaluation of the Tender, the Technical/Financial Criteria as laid down in Annexure-1 to ITT & appendices thereof will be evaluated. Any Tenderer not meeting the technical or financial requirements as indicated in Annexure-1 to ITT& appendices thereof will not be considered eligible and further Evaluation of Tenderer will not be done .

9.2 FINANCIAL PACKAGE

The financial package, clearly labeled FINANCIAL PACKAGE will contain the following:

i. Form of tender and Appendix thereof (Form A).

ii. Deleted

iii. Bill of Quantities duly filled with cost.



iv Deviation statement Form C-1 With Price duly filled & signed.

9.2.2 The financial proposal should be separately completed and submitted in a separate

sealed envelope. The prices shall be entered in the Form of Tender and the BOQ

enclosed. These prices should include all costs associated with the contract All

Documents Should be in Duplicate and properly marked i.e. one original and one Copy.

9.3 Documents to be submitted by the tenderer under technical and financial packages have

been described under the respective Clauses 9.1 and 9.2. This list of documents has

been prepared mainly for the convenience of the tenderer and any omission on the part of

the Employer shall not absolve the tenderer of his responsibility of going through the

various clauses in the Tender

Documents including the specifications and to submit all the details specifically called for (or

implied) in those clauses.

9.4 All documents issued for the purposes of tendering as described in Clause 1.1, and any

amendments issued in accordance with Clause 7.0 shall be deemed as incorporated in the Tender.

9.5 Deleted

10.0 TENDER PRICES

10.1 The tenderer is required to quote for all the items as per tender documents.

10.2 Rates / cost quoted should include all taxes , duties ,octroi , surcharges, cost of insurance and other liabilities

10.3 The rate for each item shall be reasonable and not unbalanced. If the Engineer/ Employer come

across any unbalanced rates, he may require the tenderer to furnish detailed analysis to justify the

same. If after its examination, the Engineer/ Employer still feels the rates to be unbalanced, he may

ask the tenderer for additional Performance Security or other safeguards to protect Employer’s

interest against financial loss. Should the tenderer fail to comply with this, his tender shall be liable

to be rejected by the Employer, who may award the Contract to any other tenderer.

10.4 The tenderer shall keep the contents of his tender and rates quoted by him confidential.

10.5 The tenderer shall utilize Indian labour, staff and materials to the maximum extent possible in

execution of Works.

10.5.1 Rates/cost quoted should include all taxes , duties and surcharges insurances etc.

10.6 “In the event of exemption of custom duties and Excise duties, sales tax/VAT or any other cess /levy being granted by Government in respect of Works, the benefit of the same shall be passed on to Employer. The Contractor shall maintain meticulous record of all the taxes and duties paid and will provide the same as and when required by Employer, so that the Employer is able to avail exemption/ reimbursement of same. Alternatively, the Employer may direct the Contractor to get the reimbursements based on exemption certificates/ Government’s order and it shall be obligatory on part of the contractor to get the reimbursements from statutory authorities.”. However, Custom Duty Exemption is available for this Contract in terms of Condition No. ‘77’ of Notification No. 21/2002-Cus. dated 01/03/2002 , issued by Customs Department ( Enclosed Annexure-C, ITT page 61 of 61) and



hence Tenderer will be mandatorily required to comply with the above provision, in case, Tender is awarded .

10.7 Deleted

10.8 Deleted

10.9 Basic Amount is given in the summary sheet of Bill of Quantities. Tenderer has to quote a single percentage Above / Below of the Basic Amount for Elevator Works

10.10 The Term CIF shall be governed by the rules in the current edition of Incoterms published by

the International Chamber of Commerce,38 Cours Albert Ier, 75008,Paris, France.

10.11 For the purpose of comparative evaluation of offers, all tender prices will be converted to Indian

Rupees by using the exchange (selling) rates for those currencies at the close of Business of the

State Bank of India 28 days before the latest date for submission of Tenders.

10.12 Deleted

10.13 Tender Price should be complete in all respect covering all activities and including Design , Drawing

, Supply , Erection , Testing , Commissioning & Overall Satisfactorily Operation of

Plant/Units/System, as mentioned in tender documents and If any Item Required for completion of the work and not mentioned will be deemed to have been included in Scope of Work.

11.0 CURRENCIES OF THE TENDER

11.1 Tender prices shall be quoted in Indian Rupees only. In case of the Imported Equipments the

break-up of Tender Price in Freely convertible International Trading Currency and INR as per Bill of

Quantity shall be given.

12.0 TENDER VALIDITY

12.1 The tender shall remain valid and open for acceptance for a period of 120 days from the Last date

of submission of tender.

12.2 In exceptional circumstances, prior to expiry of the original tender validity period, the Employer/the

Engineer may request the tenderers for a specified extension in the period of validity. The request

and the response thereto shall be made in writing or by telefax. A tenderer may refuse the request

without forfeiting his tender security. A tenderer agreeing to the request, shall not be required or

permitted to modify his tender but will be required to extend the validity of his tender security

correspondingly.

13.0 TENDER SECURITY

13.1 The tenderer shall furnish, as tender security, an amount as mentioned in Clause 1.3.

13.2 The tender security will be in the form of a Bank Guarantee from a Scheduled Commercial bank

based in India. The format of the Bank Guarantee shall be generally in accordance with the sample



form of tender security (Form B) included in this volume of tender documents. Other formats may

be permitted subject to the prior approval of the Employer. Bank guarantees shall be irrevocable

and operative for a period not less than 30 days beyond the validity of the tender ( 150 days from

the date of tender). The Tender Security shall be endorsed/pledged in favour of the Employer and

shall be submitted in a separate envelope superscribed “Tender security for----- ----(Name of Work

as mentioned under Clause 1.1.1 of NIT) --------------".

13.3 Any tender not accompanied by an acceptable tender security will be summarily rejected by the

Employer/Engineer as non-responsive.

13.4 The tender securities of unsuccessful tenderers shall be discharged/returned by the Employer as

promptly as possible but not later than 30 days after the expiration of the period of tender validity as

defined in Clause 12.0. In this connection, Clause 29.3 may also be referred to.

13.5 The tender security of the successful tenderer shall be returned upon the tenderer executing the

Contract Agreement after furnishing the required performance guarantee for performance, as

mentioned in Clause 31.0.

13.6 The tender security shall be forfeited :

a. if a tenderer withdraws his tender during the period of tender validity, or

b. if the tenderer does not accept the correction of his tendered price in terms of Clause 26.0,

or

c. in the case of a successful tenderer, if he fails to :

i. furnish the necessary performance guarantee for performance as per Clause 31.0

and/or

i. enter into the Contract within the time limit specified in Clause 30.0

ii. Commence the Work as per Tender Conditions

13.7 No interest will be payable by the Employer on the tender security amount cited above.

14.0 NOT USED

15.0 PRE BID MEETING: - A Pre-Bid meeting ,open to all intending tenderers may be held to discuss

the issues referred in Clause 1.2 of Special Conditions of Contract.

16.0 FORMAT AND SIGNING OF TENDERS

16.1.1 If the tender is submitted by a proprietary firm it shall be signed by the proprietor above his full

name and the full name of his firm with its current address.

16.1.2 If the tender is submitted by a firm in partnership, it shall be signed by a partner holding the power

of Attorney for the firm. A certified copy of the Partnership deed and power of attorney shall

accompany the tender. Alternatively, it shall be signed by all the partners.



16.1.3 If the tender is submitted by a limited company or a limited corporation, it shall be signed by a duly

authorized person holding the power of attorney for the firm. A certified copy of the power of

attorney shall accompany the tender.

16.1.4 If a Tender is submitted by a Joint Venture or Consortium of two or more Firms, it shall submit

complete information pertaining to each Firm or Joint Venture or Consortium and state along with

the Tender as to which one of the firms shall have the responsibility for Tendering and for

Completion and due performance of the Contract. Full information & Satisfactory evidence

pertaining to participation of each Member of the Joint Venture or Consortium in the Tender shall be

furnished along with the Tender. All Members shall be jointly and severally responsible for all

aspects of the Tender and the Consequent Contract. Provision under Clause 2.2 may be referred to

in this connection.

16.2. The documents required to be submitted by the Tenderer will be as described under Clause 9.0

herein.

16.3 Entries to be filled in by the Tenderer shall be typed or written in indelible ink. Each page of such

document should be signed in full at the bottom by the person submitting the Tender along with the

date of signing. Each page of printed documents should be initialled at the bottom by the person

submitting the tender along with the date of initialling.

16.4 In case of all documents listed in Clause 9.0 above, the person signing/initialling the documents

shall be one who is duly authorized in writing by or for and on behalf of the Tenderer and/or by a

Statute Attorney of the Tenderer. Such authority in writing in favour of the person signing the tender

and/or notarially certified copy of the Power of Attorney as the case may be, shall be enclosed

along with the tender.

16.5 The complete tender shall be without alterations, overwriting, interlineations or erasures except

those to accord with instructions issued by the Employer, or as necessary to correct errors made by

the tenderer. All amendments/corrections shall be initialled by the person or persons signing the

tender.

16.6 All witnesses and sureties shall be persons of status and probity and their full names, occupations

and addresses shall be written below their signatures.

16.7 For the purpose of Clause 16.1.3 and 16.1.4, firm shall mean and include proprietary firm and

Partnership firm and company or Corporation.

SUBMISSION OF TENDERS

17.0 SEALING AND MARKING OF TENDERS

17.1 The Tenderer shall follow the procedure as indicated below:

17.1.1 Tender will be submitted in Two sets. One marked “Technical Package”, and 2nd marked “Financial

Package”



17.1.2 Each set will further contain to Sets marked “Original” and “ COPY” and both will be sealed in

separate two envelopes and then both in one common large envelop marked TECHNICAL PACKAGE or FINANCIAL PACKAGE as case may be.’. All the two envelopes shall be wrapped

in an outer envelope addressed to The Chief Electrical Engineer (IT&PD), DMRC duly super

scribing on top, tender number, name of work, time and date for submission and time and date for

opening. The envelope should also bear the name and address of the tenderer.

171.3 The contents of Technical Package and Financial Package shall be as detailed under Clauses 9.1 and

9.2 herein. Power of attorney and Tender Security shall also be submitted in separate envelops as

mentioned in Clause 9.1.1.

17.2 No responsibility will be accepted by the Employer/Engineer for the misplacement or premature

opening of a tender, not sealed or marked as per aforesaid instructions.

17.3 Two copy of all the tender documents one original & one Copy, including (i.e. Vol-1,2,4,5,6) tender drawings and addenda thereto, with each page signed and stamped required to be submitted with Technical Package to confirm Acceptance by tenderer of the contents. Volume -4 (i.e. BOQ) is to be submitted unfilled without cost with technical submittal.

18.0 SUBMISSION OF TENDERS

18.1 Tenders shall be submitted at the following address:

Chief Electrical Engineer (IT&PD), Office of CEE/IT&PD, Shastri Park Depot, Shastri Park, Delhi – 110 053, on time, as mentioned in Clause 1.3.

The Employer/Engineer may, at his discretion, extend this date for the submission of tender by

amending the Tender Documents in accordance with Clause 7.0, in which case all rights and

obligations of the Employer and the tenderer previously subject to the original date shall thereafter

be subject to the new deadline as extended. If such nominated date for submission of tender is

subsequently declared as a Public Holiday by the Employer, the next official working day shall be

deemed as the date for submission of tender.

18.2 Tenders shall be submitted in person to Office of the Chief Electrical Engineer (IT&PD), DMRC.

The Engineer/Employer cannot take any cognizance and shall not be responsible for delay in

transit.

18.3 Tenders sent telegraphically or through other means of transmission (telefax etc.) which cannot be

delivered in a sealed envelope shall be treated as defective, invalid and shall stand rejected.

19.0 LATE TENDERS

19.1 Any tender received in Office of the Chief Electrical Engineer (IT&PD) after the deadline prescribed

for submission of tenders in Clause 18.1 herein will be returned unopened to the tenderer and will

not be considered.

20.0 NOT USED

21.0 TENDER OPENING AND EVALUATION



21.1 The Employer/ Engineer will open the Technical Package in the presence of tenderers or their

representatives who choose to attend on date & time as mentioned as per Clause 1.3 of ITT in the

Office of Chief Electrical Engineer (IT&PD), Shastri Park Depot, Shastri Park, Delhi – 110 053. If

such nominated date for opening of Tender is subsequently declared as a Public Holiday by the

Employer, the next official working day shall be deemed as the date of opening of Technical

Package. The Tender of any Tenderer who has not complied with one or more of the foregoing

instructions may not be considered.

21.2 On opening of the Main Tender envelopes, it will be checked if they contain Technical & Financial

Packages.

21.3 Technical Package of the Tender will thereafter be opened. They will be examined to see if they

are complete, whether the requisite Tender security has been furnished, whether the documents

are in order. If the documents do not meet the requirements of the Employer, a note will be recorded accordingly by the Tender Opening Authority, and the said Tenderer’s Financial Package will be considered only after Evaluation of Technical Bid by DMRC. Such Tender may or may not be considered depending on nature of shortfall and the decision of DMRC will be final.

21.4 The tenderers name, the presence or absence of the requisite tender security and such other

details as the Employer or his authorized representative, at his discretion, may consider

appropriate will be announced at the time of tender opening.

21.5 The sealed financial package will be kept in the safe custody of the Employer and will be opened

on a subsequent date after evaluation of technical packages. Financial packages of all technically

found suitable offers will be opened and the date for opening of financial package shall be

informed separately.

21.6 Deleted

22.0 PROCESS TO BE CONFIDENTIAL

22.1 Except the public opening of Tender, information relating to the examination, clarification,

evaluation and comparison of tenders and recommendations concerning the award of Contract

shall not be disclosed to tenderers or other persons not officially concerned with such process.

22.2 Any effort by a tenderer to influence the Employer/Engineer in the process of examination,

clarification, evaluation and comparison of tenders and in decisions concerning award of contract,

may result in the rejection of the tenderers tender.

23.0 CLARIFICATION OF TENDERS

23.1 Technical evaluation of technical packages submitted by tenderers shall be undertaken based on

details submitted in the technical package only. Tenderer shall not be required to submit on their

own, additional information or material subsequent to the date of submission and such material if

submitted will be disregarded. It is therefore essential that all the details are submitted by tenderer

accurately and specifically in their technical package avoiding vague answers. No



clarification/additional information in this regard will generally be sought from tenderer. However,

Employer reserve the right to ask any clarification (for technical Bid & financial bid) from tenderers

for details submitted with technical package if it so desires during the technical evaluation.

23.2 To assist in the examination, evaluation and comparison of Financial package, the Engineer/

Employer may ask tenderers individually for clarification of their tenders, including breakdowns of

prices. The request for clarification and the response shall be in writing or by telefax but no

change in the price or substance of the tender shall be sought, offered or permitted except as

required to confirm correction of arithmetical errors discovered by the Engineer during the

evaluation of tenders in accordance with Clause 25.0 herein.

24.0 DETERMINATION OF RESPONSIVENESS

24.1 Prior to the detailed evaluation of tenders, DMRC will determine whether each tender is responsive to the requirements of the tender documents.

24.2.1 The Tenderer should submit his tender who conforms to the tender Documents, without material

deviations or reservations. Where, however, the Tenderer gives his financial offer subject to certain

Conditions, qualifications, deviations etc. He shall provide in a separate schedule (Form C1, C2 &

C3) the increase or decrease in the tender price for the unqualified withdrawal of each such

conditions qualifications/deviation,etc. Tenders not accompanied by such schedule are liable to be rejected.

24.2.2 Tenderers shall further note that except for deviations listed in Form C1, C2 & C3 of Instructions to

tenderer (ITT) the tender shall be deemed to comply with all the requirements in the tender

documents including Employer’s Requirements, without any extra cost to the Employer irrespective

of any mention to contrary, anywhere else in the Tender.

24.2.3 The Employer may request the tenderer to withdraw any of the conditions, qualifications,

deviations, etc., if any, proposed by him at the cost stated in the tender . In case the Tenderer does

not withdraw the Conditions, Qualifications, deviations etc., if any, proposed by him at cost stated in

the Tender, his Tender is likely to be rejected and Tender Security forfeited.

24.3 If a tender is not substantially responsive to the requirements of the tender documents or if the

construction methods proposed by the tenderer are considered impracticable, it will be rejected by

the Employer, and will not subsequently be permitted to be made responsive by the tenderer by

correction or withdrawal of the non-conformity or infirmity. However minor clarifications if required

may be asked from tenderer at the time of evaluation of Technical or Financial Bid.

24.4 The decision of the Engineer/Employer as to which of the tenders are not substantially responsive

or have impractical / defective design or construction technology shall be final.



24.5 Cost of any item not quoted in financial package and also not clarified in deviation Form C1, C2 &

C3 in technical package but found shortfall in financial package, then it will be deemed to comply with tender requirements, without any extra cost to the Employer.

24.6 Deleted

25.0 EVALUATION OF TENDER

25.1.1 After Opening of Technical package and Preliminary scrutiny of the documents therein , the

Employer will, keeping in view the contents of Clause 9.1, carry out technical evaluation of

submitted technical proposals for experience/financial standing to determine that the tenderer has a

full comprehension of the work of the contract and he has requisite technical and financial capability

for executing the work. Where a tenderer’s technical submittal is found unsatisfactory or non-

compliant with the requirement of work, it may be rejected. This process is to assure that only

technically acceptable proposals are considered for the work. Procedure for evaluation is given in

clause 25.1.2 & 25.1.3 below.

25.1.2 Bidding Capacity :- The Tenderers who meet the minimum qualification criteria will be qualified only if their available Bid capacity is more than the 10.51 crore for this tender. He should furnish the relevant data in the given formats. Available bid capacity will be calculated as under :-

Available Bid Capacity = 2(A x N) – B

Where ‘A’ = Maximum Turnover / Value of Works executed of any one year during the last 5

years.(updated to 31-03-2010 price level)

N = Completion Period of work in Years (N is 12 months in this Tender case) B = Value of Existing commitments (i.e. work in hand as on date of submission of Tender)

and ongoing works to be completed during the completion of Work for this Bid (i.e 13 months from date of submission of Tender taking 12 months for completion period from date of issue of LOA plus approx. one months anticipated period for issue of LOA from date of Tender Submission)

NOTE: I) Adequacy of Bid Capacity will also be judged while evaluating the Tender from Pre

Qualified Contractors. Tenderer will have to furnish the requisite details for calculating the bid capacity taking into account the New commitments if any.

II) In case of a group , the above formula will be applied to each member of the next extent of

his participation in the execution of the work. If the proposed % participation is not

mentioned then equal participation will be assumed.

25.1.3 Tenderer shall also duly fill/submit the Mandatory Eligibility Criteria as listed in Annexure-1 to ITT. Before Detailed Technical Evaluation of the Tender, the Technical/Financial Criteria as laid down in Annexure-1 to ITT (ITT page 56 of 61) & appendices thereof will be evaluated. Any Tenderer not meeting the technical or financial requirements as indicated



in Annexure-1 to ITT & appendices thereof will not be considered eligible and further Evaluation of Tenderer will not be done .

25.2 All technically acceptable tenders will be eligible for opening of their financial proposals. DMRC will

notify all successful tenderers to attend the opening of the financial proposal. The financial proposal

will then be opened in front of attending tenderers and all prices recorded.

25.3 The evaluation of financial proposals by the Employer / Engineer will take into account, in addition

to the tender amounts, the following factors:

a. Arithmetical errors corrected by the Employer/Engineer in accordance with Clause 26.0;

b. Such other factors of administrative nature as the Employer/Engineer may consider to have a

potentially significant impact on contract execution, price and payments, including the effect of

items or unit rates that are unbalanced or unrealistically priced.

25.4 Offers, deviations and other factors, which are in excess of the requirements of the tender

documents or otherwise will result in the accrual of unsolicited benefits to the Employer, shall not be

taken into account in tender evaluation.

25.5 The Tenderer is required to quote price including all taxes and duties etc in his financial offer as per

format in summary sheet of BOQ.

“In the event of exemption of custom duties and Excise duties, sales tax/VAT or any

other tax/ cess /levy being granted by Government in respect of Works, the benefit of the

same shall be passed on to Employer. The Contractor shall maintain meticulous record of

all the taxes and duties paid and will provide the same as and when required by

Employer, so that the Employer is able to avail exemption/ reimbursement of same.

Alternatively, the Employer may direct the Contractor to get the reimbursements based

on exemption certificates/ Government’s order and it shall be obligatory on part of the

contractor to get the reimbursements from statutory authorities.”

25.6 Deleted

26.0 CORRECTION OF ERRORS

26.1 Tenders determined to be technically acceptable after technical evaluation will be checked by the

Engineer/ Employer for any arithmetical errors in computation and summation during Financial

evaluation. Errors will be corrected by the Employer / Engineer as follows:

a. Where there is a discrepancy between amounts in figures and in words, the amount in

words will govern; and

b. Where there is a discrepancy between the unit price and the total amount derived from the

multiplication of the unit price and the quantity, the unit price as quoted will normally govern

unless in the opinion of the Employer / Engineer there is an obviously gross misplacement

of the decimal point in the unit price, in which event, the total amount as quoted will govern.



26.2 If a tenderer does not accept the correction of errors as outlined above, his tender will be rejected

and the tender security forfeited.

AWARD OF CONTRACT

27.0 AWARD CRITERIA

27.1 Subject to Clause 25.0, the Employer will award, the Contract to the tenderer, whose tender has

been determined to be substantially responsive, complete and in accordance with the tender

documents, and whose Evaluated Price has been determined to be the lowest as per 3.1.1(d) of

Section 3 / NIT.

28.0 EMPLOYER'S RIGHT TO ACCEPT ANY TENDER AND TO REJECT ANY OR ALL TENDERS

28.1 Notwithstanding Clause 27.0, the Employer reserves the right to accept or reject any tender, and to

annul the tender process and reject all tenders, at any time prior to award of Contract, or to divide

the Contract between/amongst tenderers without thereby incurring any liability to the affected

tenderer or tenderers or any obligations to inform the affected tenderer or tenderers of the grounds

for the Employer's action.

29.0 NOTIFICATION OF AWARD

29.1 Prior to the expiry of the period of tender validity prescribed by the Engineer/Employer, the

Engineer/Employer will notify the successful tenderer by telegram or telefax, to be confirmed in

writing by registered letter, that his tender has been accepted. This letter (hereinafter and in the

Conditions of Contract called 'the Letter of Acceptance') shall name the sum which the Employer

will pay to the Contractor in consideration of the execution, completion, maintenance and guarantee

of the works by the Contractor as prescribed by the Contract (hereinafter and in the conditions of

Contract called 'the Contract Price'). The "Letter of acceptance" will be sent in duplicate to the

successful tenderer, who will return one copy to the Employer duly acknowledged and signed by

the authorized signatory, within one week of receipt of the same by him. No correspondence will be

entertained by the Employer from the unsuccessful Tenderers.

29.2 The Letter of Acceptance will constitute a part of the contract.

30.0 SIGNING OF AGREEMENT

30.1.1 The Employer shall prepare the Agreement in the Proforma (Form E) included in this Document,

duly incorporating all the terms of agreement between the two parties. Within 30 days from the date

of issue of the letter of acceptance the successful tenderer will be required to execute the Contract

agreement. The performance guarantee should be submitted immediately after issue of letter of

acceptance but not later than the agreement is signed between the parties. One copy of the

Agreement duly signed by the Employer and the Contractor through their authorized signatories,

will be supplied by the Employer to the Contractor.

30.2 Prior to signing of the Contract Agreement, the successful tenderer shall submit the following

documents within a period of 30 days from the date of issue of the Letter of Acceptance:



a. Performance Guarantee

b. Power of Attorney(s)

30.3 Upon "Agreement" being signed by the successful tenderer, the employer will promptly notify the

unsuccessful tenderers and discharge / return their tender securities.

30.4 Deleted

31.0 PERFORMANCE SECURITY

31.1 The successful tenderer shall furnish to the Employer a security in the form of a bank guarantee for

an amount of 10% of the Contract Price, in accordance with Clause 15.0 of the General Conditions

of Contract. The Bank Guarantee has to be from a Scheduled Commercial bank based in India and

the Form of Performance Security (Form D) provided in this Volume shall be used. The

Performance Security shall be furnished within the time limit specified in Clause 30.0.

31.2 Deleted

31.3 Failure of the successful tenderer to lodge the required Performance Security shall constitute

sufficient grounds for the annulment of the award of Contract and forfeiture of the tender security, in

which event the Employer may make the award to the next lowest evaluated tenderer.

32.0 Deleted

33.0 INDIGENISATION/TRANSFER OF TECHNOLOGY

33.1 In case of Imported equipments (Partly/Fully) the Tenderer will be required to make credible

arrangements for ensuring availability of Critical Spares & Technical Support, during the Defect

Liability Period and also after the Contract Period, during the Service life of the

Equipments/Spares/M&P/Systems Commissioned.

33.2 To ensure proper availability of Technical Support, the Tenderer may be required to transfer

Technology in certain key areas to his Local associates/contractors/partners.



APPENDIX-I

CHECK LIST OF DOCUMENTS TO BE SUBMITTED WITH THE TENDER

COMPILED FROM THE PROVISIONS IN THIS VOLUME

Sl. No.

Document No. of sets to Be submitted

Reference to Clause No. of "Instructions to Tenderers"

SEPARATE SEALED ENVELOPE 1. Tender security (Form B) (Original & Copy) 13.0

TECHNICAL PACKAGE COMPRISING OF: 1. Tender documents (Volume-1,2,4,5,6) duly signed

and stamped on each page(Volume-4 BOQ should be unfilled & without cost)

(Original &copy) 9.1.1 (f)

2. Attested/Notarized copy of Power of attorney and Board Resolution for individuals signing on behalf of Company/Firm

(Original & Copy) 2.2,2.3 &16.0

3. Financial Data (Form T-VI) (Original & Copy) 9.1.1(e)

4 Attested copy of Sales Tax Registration & latest Clearance Certificate (STCC) / or Delhi Value Added Tax Registration & latest Clearance Certificate (DVATCC) or Declaration

(Original & Copy) 9.1.1(e-ii)

5 Technical Package other Forms: I)Form T- I (General Information Data) II)Form T- II (Sub Contractor’s Data Along with Declaration)) III) Form T- III (For project Personals ) IV) Form T- IV (For Site Organisation in chart form) V) Form T- V (For Plant & equipments) VI) Form T- VII (Tender Index)

(Original & Copy)

(Original & Copy) (Original & Copy (Original & Copy (Original & Copy

2.2.1 9.1.2 (d) 9.1.2 (d) 9.1.2 (a) 9.1.2(e) ---

6 Technical Package other documents : I)Methodology II)Bar Chart III)Quality Assurance Plan IV)Environment Plan V) Safety Plan VI) Addendums & clarifications issued by DMRC if any

All in two sets (Original & Copy)

9.1.2(f,g,h)

7 Statement of deviation from Tenderer Documents Form –C1 (Without Price), C-2., C-3 filled &signed

(Original & Copy) 24.2,& 9.1.4

8 Mandatory Eligibility Criteria – Annexure 1 to ITT ( including appendices thereof)

(Original & Copy) 9.1.7

FINANCIAL PACKAGE COMPRISING OF:



1 2 3

Form of Tender and Appendix thereof (Form A) Bill of Quantities filled with cost Deviation Form C-1 with Price

All in two sets (Original & Copy)

9.2

NOTE: Any other information or documents asked for in Tender Documents and not listed here

should also be submitted as this list is for assistance to contractors only.



INDEX ON PROFORMA OF FORMS

1. PROFORMA OF FORMS – GENERAL

(Items (iv) & (v) applicable only for successful tenderers)

FORM

I. Form of Tender with Appendix A

ii. Form of Bank Guarantee for Tender Security B

iii. Proforma for Statement of Deviations C 1 , C 2 & C 3

iv. Form of Performance Security (Guarantee) by Bank D

v. Form of Agreement E

2. PROFORMA OF FORMS – POST QUALIFICATION PARTICULARS

FORM

I. General information and Joint Venture Data T-I

ii. Experience Record of Sub-contractors T-II

iii. Resources Proposed for the Project-Personnel T-III

iv. Proposed Site Organization T-IV

v. Resources Proposed for the Project-Plant & Equipment T-V

Vi Financial Data T-VI

Vii Tender Index T-VII



FORM A PAGE 1 OF 4

FORM OF TENDER

Note: i. The Appendix forms part of the Tender

ii. Tenderers are required to fill up all the blank spaces in this form of Tender and Appendix.

Name of Work : (As mentioned under Clause 1.1.1 of NIT)

To : Managing Director,

Delhi Metro Rail Corporation Limited,

Fire Brigade Lane,

Barakhamba Road,

New Delhi – 110001.

1. Having visited the site and examined the General as well as Special conditions of contract, CPWD

specifications, Special Specifications, Instructions to Tenderers, Preliminary Drawings and

Addenda for the execution of above named works, we the undersigned, offer to execute and

complete such works and remedy defects therein in conformity with the said Conditions of Contract,

Specifications, Preliminary Drawings and Addenda for the sum of Rs.___________________

_______________________________________________________________________________

(Amount in figures and words) for ‘Elevator Works of ILBS (Institute of Liver & Biliary Sciences) at

D-1 , Vasant Kunj , New Delhi-110070 ’ or such other sum as may be ascertained in accordance

with the said conditions.

2. We acknowledge that the Appendix forms an integral part of the Tender.

3. We undertake, if our Tender is accepted, to commence the works within 7 days of issue of the

Engineer's order to commence and to complete the whole of the Works comprised in the Contract

by as indicated in the Appendix.

4. If our Tender is accepted, we will furnish a Bank Guarantee for Performance as security for the due

performance of the Contract. The amount and form of such guarantee or bond will be in

accordance with Clause 15.0 of the General Conditions of the Contract and as indicated in the

Appendix.

5. We have independently considered the amount shown Clause 57.5 of the General Conditions of

Contract as liquidated damages and agree that they represent a fair estimate of the damages likely

to be suffered by you in the event of the work not being completed in time.

6. We agree to abide by this Tender for a minimum period of 120 days from the date fixed for

receiving the same and it shall remain binding upon us and may be accepted at any time before the

expiry of that period or any extended period mutually agreed to.



FORM A

PAGE 2 OF 4

7. Unless and until a formal Agreement is prepared and executed, this Tender, together with your

written acceptance thereof, shall constitute a binding contract between us.

8. We declare that the submission of this Tender confirms that no agent, middleman or any

intermediary has been, or will be engaged to provide any services, or any other item of work related

to the award and performance of this Contract. We further confirm and declare that no agency

commission or any payment which may be construed as an agency commission has been, or will

be , paid and that the tender price does not include any such amount. We acknowledge the right of

the Employer, if he finds to the contrary, to declare our Tender to be non-compliant and if the

Contract has been awarded to declare the Contract null and void.

We understand that you are not bound to accept the lowest or any tender you may receive.

9. If our Tender is accepted we understand that we are to be held solely responsible for the due

performance of the Contract.

10. The Rates quoted by us are inclusive of all taxes, duties, fees, Octroi and other levies. Further We

will confirm compliance to follow Clause 10.6 of ITT in this regard.

11. We hereby confirm that information on our technical & financial Competence/ Credentials furnished

by us at the time of our participation are still valid. It is confirmed that there has been no adverse

change in availability of Liquid assets, line of credit & financial resources, availability of Technical

Competence (changes if any are to be indicated in the Statement of Deviations).

12. We hereby confirm that the ‘Quality Assurance Plan’ adopted by us shall be in conformity with

‘Quality Assurance Requirements’ detailed in Appendix II of, Part III of ‘Special Conditions of

Contract’ Volume I and shall be submitted as per Time Schedule laid therein, in case of our being

considered for Award.

13. We hereby confirm that the ‘Environmental Plan’ adopted by us shall be in conformity with

‘Environmental Protection Requirements’ detailed in Appendix III of Part III of ‘Special Conditions

of Contract’ Volume I and shall be submitted as per Time Schedule laid therein, in case our being

considered for Award.



FORM A

PAGE 3 OF 4

14. We hereby, conform that the ‘Safety Plan’ adopted by us shall be in Conformity with ‘Safety

Measures & Requirements for the outline Site Safety Plan, detailed in Appendix VI of Part III of

‘Special Conditions of Contract’, Volume-I and shall be submitted as per Time Schedule laid

therein, in case of our being Considered for Award.

Dated this…………day of………….2011

Signature …………………………………

Name………………..……………… in the capacity of …………………………..

duly authorized to sign Tenders for and on behalf of…………..…………………

Address ……………………………………………………………………..………..

Witness – Signature …………………………….

Name ……………………………………………..

Address ………………………………………………………………………………

Occupation ……………………………………………………………………………



FORM A

PAGE 4 OF 4

APPENDIX TO THE FORM OF TENDER

Condition of Contract

Clause No.

i. Amount of Bank Guarantee as

Performance Security

15.0 of General Conditions

of Contract

10 percent of the Contract

Price.

ii. Minimum amount of Third Party

Insurance


of Contract

Rs. 0.50 Million for any one

incident, with no. of incidents

unlimited.

iii Period for commencement of

work from the date of issue of

letter of acceptance

7 days

Iv Time for completion from the date

of issue of the Letter of

Acceptance

28.0 of Special Conditions

of Contract

12 calendar months

v. Amount of liquidated damages in

case of extension of completion

date due to delays by the

Contractor


of Contract

0.50% of Contract value of

works for each week or part

of week, Contractor is in

default, subject to maximum

of 10% of Contract value

vi Period of maintenance from the

date of issue of “Completion

certificate”


and 38.0 of Special

Conditions

12 Calendar Months

vii. Period of warranty for equipment

against faulty design and

defective manufacture from the

date of completion of period of

maintenance.

----

24 Calendar Months

Signature of authorized signatory

on behalf of Tenderer

Date …………… Name …………………….

Place ………….. ………. Address ………………….



FORM B

PAGE 1 OF 2

FORM OF BANK GUARANTEE FOR TENDER SECURITY

(Ref: Clause 13.0 of “Instructions to Tenderers”)

1. KNOW ALL MEN by these presents that we. ……………………………………... (Name of Bank)

having our registered office at ……………………… (Name of country) (hereinafter called “the

Bank”) are bound unto Delhi Metro Rail Corporation Limited (hereinafter called “the Employer”) in

the sum of for which payment will and truly to be made to the said Employer, the Bank binds itself,

its successors and assigns by these presents.

2. WHEREAS…………………………(Name of Tenderer) (hereinafter called “the Tenderer”) has

submitted its tender dated__________for (Name of the work as mentioned under Clause 1.1.1 of

NIT) hereinafter called the tender.

AND WHEREAS the Tenderer is required to furnish a Bank Guarantee for the sum of Rs.10.51

Lakhs (Rupees Ten Lakhs Fifty One Thousands only) as Tender Security against the Tenderer’s

offer as aforesaid.

AND WHEREAS_______________(Name of Bank) have, at the request of the Tenderer, agreed to

give this guarantee as hereinafter contained.

3. We further agree as follows:

a. That the Employer may without affecting this guarantee grant time or other indulgence to or

negotiate further with the Tenderer in regard to the conditions contained in the said tender

and thereby modify these conditions or add thereto any further conditions as may be

mutually agreed upon between the Employer and the Tenderer.

b. That the guarantee hereinbefore contained shall not be affected by any change in the

constitution of our Bank or in the constitution of the Tenderer.

c. That any account settled between the Employer and the Tenderer shall be conclusive

evidence against us of the amount due hereunder and shall not be questioned by us.

d. That this Guarantee commences from the date hereof and shall remain in force till---------

(date to be filled up) (up to 150 days from the date of tender submission).

e. That the expression ‘the Tenderer’ and ‘the Bank’ herein used shall, unless such an

interpretation is repugnant to the subject or context, include their respective successors and

assigns.



FORM B

PAGE 2 OF 2

4. THE CONDITIONS OF THIS OBLIGATION ARE :

a. If the Tenderer withdraws his Tender during the period of Tender validity specified in the

Form of Tender, or

b. If the Tenderer does not accept the correction of his tender price in terms of Clause 26.0 of

the “Instructions to Tenderers”.

c. If the Tenderer having been notified of the acceptance of his tender by the Employer during

the period of tender validity:

i. Fails or refuses to furnish the Performance Security in accordance with Clause 31.0 of the

“Instructions to Tenderers” and/or

ii. Fails or refuses to enter into a Contract within the time limit specified in Clause 30.0 of the

“Instructions to Tenderers”.

iii. Fails to Commence the Work as per Tender Conditions.

We undertake to pay to the Employer upto the above amount upon receipt of his first written

demand, without the Employer having to substantiate his demand provided that in his demand the

Employer will note that the amount claimed by him is due to him owing to the occurrence of any one

or more of the conditions (a), (b), (c) mentioned above, specifying the occurred condition or

conditions.

Signature of ………………………….

Authorized Official of the Bank

Signature of the witness

…………………………………….

Name of Official ……………………..

Designation …………………………..

Name of the Witness

…………………………………….

Stamp/Seal

of the Bank ……………………………

Address of the Witness

…………………………………….



Page 1 of 3

Form C - 1 Proforma for Statement of Deviations – Conditions , Qualifications etc.

Refer Clause 24.0 of ITT , Volume-1 To…………………………. Dear Sir, Our prices given in Statements 1 to 8 are subject to the following deviations, conditions, qualifications etc. These deviations, conditions, qualifications etc. are exhaustive. Except for these deviations, conditions, qualifications, etc., the entire work shall be performed as per the Tender Documents. We are also furnishing below the cost of unconditional withdrawal for the deviations, conditions, qualification, etc. proposed by us. We confirm that we shall withdraw the deviations, conditions, qualifications etc. at the cost of withdrawal indicated in this statement failing which our Tender may be cancelled and the Tender Guarantee forfeited. S. No Deviations/Conditions/

Qualifications etc. Cost of unconditional withdrawal of each deviation In INR

(- To be included in the Technical Package without Price and in Financial package with Price) - Where there is No Deviation , the statement should be returned duly signed with an endorsement indicating – ‘No Deviation’

Note:- 1. We hereby confirm that the pricing for unconditional withdrawn of above deviations has been given

in the financial bid. 2. We hereby confirm that all implicit and explicit deviations, comments and remarks mentioned

elsewhere in our proposal shall be treated as NULL and VOID and stand withdrawn. 3. No additional Deviations/Conditions/Qualifications, etc has been included with Financial Offer.

(This note is to be included in case of Technical Package only and not in Financial Package) 4. We hereby confirm that for the deviations, comments, remarks, conditions, qualifications, etc.

noted in this Form, our proposal is fully and truly Compliant. 5. Any additional deviations / comments/ remarks / conditions,/qualifications, etc. if included in

Financial Offer shall be treated as NULL and VOID and stand withdrawn.”

Date…………….. (Signature) …………………………………

Place …………… (Printed Name) ……………………………

(Designation) ……………………………….

(Common Seal) …………………………….



Form C-2 Page 2 of 3

Proforma for Statement of Deviations Refer Clause 24.0 of ITT , Volume-1

GENERAL SPECIFICATIONS

Chapter Number

Clause Number

Details of Deviations Remarks ( Including Justification)

(Where there is no deviation, the statement should be returned with an endorsement indicating ‘ No Deviation ) Note:-

1. We hereby confirm that the pricing for unconditional withdrawn of above deviations has

been given in the financial bid.

2. We hereby confirm that all implicit and explicit deviations, comments and remarks

mentioned elsewhere in our proposal shall be treated as NULL and VOID and stand

withdrawn.

3. We hereby confirm that but for the deviations noted in this Form – C our offer is fully

and truly compliant.

4. No additional Deviations/Conditions/Qualifications, etc has been included with Financial

Offer. (This note is to be included in case of Technical Package only and not in Financial

Package)

5. “Any additional deviations/ comments/remarks/ conditions/qualifications, etc. if included

in Financial Offer shall be treated as NULL and VOID and stand withdrawn”.

Signature of the Tenderer



FORM C-3 Page 3 of 3

Proforma for Statement of Deviations – Conditions , Qualifications etc. Refer Clause 24.0 of ITT , Volume-1

SPECIAL SPECIFICATIONS ( Vol II)

Chapter Number

Clause Number

Details of Deviations Remarks ( Including Justification)

(Where there is no deviation, the statement should be returned with an endorsement indicating ‘ No Deviation ) Note:-

1. We hereby confirm that the pricing for unconditional withdrawn of above deviations has

been given in the financial bid.

2. We hereby confirm that all implicit and explicit deviations, comments and remarks

mentioned elsewhere in our proposal shall be treated as NULL and VOID and stand

withdrawn.

3. We hereby confirm that but for the deviations noted in this Form – C our offer is fully

and truly compliant.

4. No additional Deviations/Conditions/Qualifications, etc has been included with Financial

Offer. (This note is to be included in case of Technical Package only and not in Financial

Package)

5. Any additional deviations/ comments/ remarks/ conditions/qualifications, etc. if included

in Financial Offer shall be treated as NULL and VOID and stand withdrawn”.

SIGNATURE OF THE TENDERER



FORM D

PAGE 1 OF 2

FORM OF PERFORMANCE SECURITY (GUARANTEE) BY BANK

(Refer Clause 31.0 of “Instructions to Tenderers”)

1. This deed of Guarantee made this day of_________ between Bank of________________(hereinafter called

the “Bank”) of the one part, and Delhi Metro Rail Corporation Limited (hereinafter called “the Employer”) of the

other part.

2. Whereas Delhi Metro Rail Corporation Limited has awarded the contract for ----------(Name of work

as mentioned under Clause 1.1.1 of NIT) (hereinafter called the contract) to ______________

(hereinafter called the Contractor).

(Name of the Contractor)

3. AND WHEREAS the Contractor is bound by the said Contract to submit to the Employer a Performance

Security for a total amount of Rs.____________________________________(Amount in figures and

words).

4. Now we the Undersigned_________________________________________________(Name of the Bank)

being fully authorized to sign and to incur obligations for and on behalf of and in the name

of_______________________________(Full name of Bank), hereby declare that the said Bank will

guarantee the Employer the full amount of Rs.______________________________________

(Amount in figures and Words) as stated above.

5. After the Contractor has signed the aforementioned Contract with the Employer, the Bank is engaged to pay

the Employer, any amount up to and inclusive of the aforementioned full amount upon written order from the

Employer to indemnify the Employer for any liability of damage resulting from any defects or shortcomings of

the Contractor or the debts he may have incurred to any parties involved in the Works under the Contract

mentioned above, whether these defects or shortcomings or debts are actual or estimated or expected. The

Bank will deliver the money required by the Employer immediately on demand without delay without

reference to the Contractor and without the necessity of a previous notice or of judicial or administrative

procedures and without it being necessary to prove to the Bank the liability or damages resulting from any

defects or shortcomings or debts of the Contractor. The Bank shall pay to the Employer any money so

demanded notwithstanding any dispute/disputes raised by the Contractor in any suit or proceedings pending

before any Court, Tribunal or Arbitrator/s relating thereto and the liability under this guarantee shall be

absolute and unequivocal.

6. This Guarantee is valid till ………………….. (The initial period for which this Guarantee will be valid must be

for at least six (6) months longer than the anticipated expiry date of Maintenance period as stated in Clause

15.1 of the “General Conditions of Contract”.)



FORM D

PAGE 2 OF 2

7. At any time during the period in which this Guarantee is still valid, if the Employer agrees to grant a time

extension to the Contractor or if the Contractor fails to complete the Works within the time of completion as

stated in the Contract, or fails to discharge himself of the liability or damages or debts as stated under Para 5,

above, it is understood that the Bank will extend this Guarantee under the same conditions for the required

time on demand by the Employer and at the cost of the Contractor.

8. The Guarantee hereinbefore contained shall not be affected by any change in the Constitution of the Bank or of the Contractor.

9. The neglect or forbearance of the Employer in enforcement of payment of any moneys, the payment whereof

is intended to be hereby secured or the giving of time by the Employer for the payment hereof shall in no way

relieve the bank of their liability under this deed.

10. The expressions “the Employer”, “the Bank” and “the Contractor” hereinbefore used shall include their

respective successors and assigns.

In witness whereof I/We of the bank have signed and sealed this guarantee on the ---------- day of --

--------- (Month) 2011 being herewith duly authorized.

For and on behalf of

the_____________Bank.

Signature of authorized Bank official

Name : ……………………………..

Designation : ………………………

Stamp/Seal of the Bank: ………..

Signed, sealed and delivered

for and on behalf of the

Bank by the above

named___________in

the presence of :

Witness 1.

Signature ……………………….

Name ……………………………

Address …………………………

Witness 2.

Signature ………………………

Name …………………………..

Address ………………………..



FORM E

PAGE 1 OF 2

∗ FORM OF AGREEMENT

(Refer Clause 30.0 of “Instructions to Tenderers”)

This Agreement is made at New Delhi on the ___________ day of _____________ 2011 Between Delhi

Metro Rail Corporation Limited, Fire Brigade Lane, Barakhamba Road, New Delhi – 110001 hereinafter

called “the Employer” of the one part and _________________ (Name of Contractor) (Address of

Contractor) ______________________________________ ____________________ of ____________

hereinafter called “the Contractor” of the other part.

Whereas the Employer is desirous that (*** certain Goods and Services should be provided and) certain

Works should be executed, viz. ----------(Name of work as mentioned under Clause 1.1.1) hereinafter called

“the Works” and has accepted a Tender by the Contractor for the execution and completion of such works

(*** as well as guarantee of such works) and the remedying of defects therein. NOW THIS AGREEMENT

WITNESSETH as follows:

1. In this Agreement words and expression shall have the same meanings as are respectively

assigned to them in the Conditions of Contract hereinafter referred to.

2. The following documents shall be deemed to form and be read and construed as part of this

Agreement, viz:

(a) General Conditions of Contract

(b) Special Conditions of Contract(SCC)

(c) Special Specifications

(d) Notice Inviting Tender & ITT

(e) Drawings and Specifications submitted by the Contractor.

(f) Bill of Quantities

(g) Form of Tender with Appendix

(h) Letter of acceptance

(i) Addendums, if any

(j) Other conditions agreed to and documented as listed below

(i) Tenderer’s Work Schedule as amended if required

(ii) Details of Quality assurance system and organization

(iii) Alternative designs (if applicable)

(iv) Statement of deviations (if applicable)

(v) Guarantee for the system offered (if applicable)

(vii) Any other item as applicable

(k) Safety Manual

3. In consideration of the payments to be made by the Employer to the Contractor as hereinafter

mentioned, the Contractor hereby covenants with the Employer to execute and complete the

works by **________ and remedy any defects therein in conformity in all respects with the

provisions of the Contract.



FORM E

PAGE 2 OF 2

4. The Employer hereby covenants to pay the Contractor in consideration of the execution and

completion of the works and the remedying of defects therein, the Contract Price of

**Rs__________ being the sum stated in the letter of acceptance subject to such additions

thereto or deductions there from as may be made under the provisions of the Contract at the

times and in the manner prescribed by the Contract.

5. OBLIGATION OF THE CONTRACTOR

The contractor shall ensure full compliance with tax laws of India with regard to this contract and

shall be solely responsible for the same. The contractor shall submit copies of acknowledgements

evidencing filing of returns every year and shall keep the Employer fully indemnified against liability

of tax, interest, penalty etc. of the contractor in respect thereof, which may arise.

6. JURISDICTION OF COURT

The Courts at Delhi/ New Delhi shall have the exclusive jurisdiction to try all disputes arising out of

this agreement between the parties.

IN WITNESS WHEREOF the parties hereto have caused their respective Common Seals to be hereunto

affixed / (or have hereunto set their respective hands and seals) the day and year first above written.

For and on behalf of the Contractor

For and on behalf of the Employer

Signature of the authorized official Signature of the authorized official

Name of the official Name of the official

Stamp/Seal of the Contractor Stamp/Seal of the Employer

SIGNED, SEALED AND DELIVERED

By the said

________________________ Name

___________________

on behalf of the Contractor in the presence of:

Witness _________________

Name ___________________

Address__________________

________________________

By the said

_________________________ Name

____________________

on behalf of the Employer in the presence of:

Witness _________________

Name ____________________

Address___________________

_________________________

Note : * To be made out by the Employer at the time of finalization of the Form of Agreement. ** Blanks to be filled by the Employer at the time of finalization of the Form of Agreement.

*** to be deleted if not applicable



FORM T- I

FORM-TI PAGE 1 OF 1

GENERAL INFORMATION AND JOINT VENTURE DATA

[Refer Clauses 2.2.2 (a & b) ]

NOTES:

(i) Attach an attested/notarized photo copy of certificate of Registration and Ownership as well as

of constitution and legal status.

(ii) In case of Joint Venture/Consortium, attach an attested photocopy of Agreement indicating

inter alia distribution of responsibilities among the Members/constituents.

1. Name of Participating Members/constituents:

a)……………………………………………………………….

b)……………………………………………………………….

c)……………………………………………………………….

2. Address, Telephone, Telefax No. of each member/constituent:

Registered Office Office of Correspondence

a)……………………………………….. ………………………………………….

…………………………………………. …………………………………………….

b)……………………………………….. ……………………………………………

…………………………………………. …………………………………………..

c)……………………………………………… ……………………………………………

………………………………………………… ……………………………………………



FORM T-II

PAGE 1 OF 2

EXPERIENCE RECORD OF SUB-CONTRACTORS (Refer Clause 9.1)

Note: (i) The Elevator Contractors can execute some part of Elevator Works through reputed Sub-

Contractors who have experience of carrying out similar works. The tenderer shall indicate whether Some part of Elevator works are proposed to be executed by them or through sub-contractor. In case these works are to proposed to be executed through sub-contractor, the requisite information shall be submitted as per the performa given below, at this stage & all the details pertaining to proposed Sub-Contractors shall be submitted on separate sheets in the similar manner.

PROPOSALS FOR SUB-CONTRACTED WORKS FOR ELEVATOR WORKS

INFORMATION TO BE FURNISHED BY CONTRACTOR FOR IN HOUSE MANUFACTURING OR SUB-CONTRACTORS

S.No. Equipment In House Manufacturing

Proposed Subcontracted Works

Names of Proposed Vendors / Subcontractors

% Description % Description A B C etc.

(ii) In para 2 furnish experience record of each sub-contractor by way of works executed during the last

five years and of works in progress now. Details may be furnished of only works similar in nature to

the work proposed for Sub-contracting.

(iii) In para 2 col.3 “Employer” means the organization which paid for the works and the “Engineer”

means the consulting Engineer for the project.



FORM T-II

PAGE 2 OF 2

Sl.

No.

Name

of Sub-

contract

or

Name of work

executed by the

pro-posed sub-

contractor with

location and

name & address

of “Employer” as

well as

“Engineer”

Total

value of

the

work

(Rs.

Millions)

Value for

which the

proposed

subcontractor

was

responsible

(Rs. Millions)

Contract Period Certificates Placed

at

Stipulated

(Years)

Actual Annexure

No.

Page

No.

Start

(date)

Completion

(date)

1 2 3 4 5 6a 6b 6c 7a 7b

Notes :

(i) Details submitted in any other proforma will not be considered.

(ii) All the details should be supported by attested copies of certificates from clients for each entry otherwise it will not be considered.

(iii) Additional pages may be attached if required.

(iv) All the pages must be signed by the authorized signatory of the tenderer.

(v) Form T-II shall be submitted separately for each Sub-contractor.



RESOURCES PROPOSED FOR THE PROJECT – PERSONNEL Form T-III (Page 1 of 3)

(Refer Clause 9.1.2)

Sr.No Sector Name(s) Age Education Proposed

Designation Total

Years of

Experience

Relevant

Experienc

e in years

1

Staff for Works Execution

Project Manager (1)

2 System Co-ordinator for System Integration ,Safety ,Quality Assurance & Environment Control (Minimum 1)

3 Erection Engineers (Minimum 2)

4 Testing and Commissioning Engineer ( Minimum 1)

5 Others

Note: 1) Only Regular employees of the Tenderer, who have been with the Tenderer for at least 6

months, are to be listed out.

2) CVs of all employees proposed for this work are to be enclosed.

3) Only Minimum No. of required personnel are indicated in the Brackets.

4) In a Separate Sheet, Organization for each Sub-contractor in the same Performa as given in Form T-III are to be submitted. The Organization proposed should be adequate for Timely Execution of each Sub-contracted work.

5) The Tenderer shall indicate his Separate Personnel for coordination with all Sub-contractors.



Form T-III

(Page 2 of 3)

6) A summary of the qualification and work experience of each key staff, to be attached. If personnel of collaborator are involved, the same may be indicated separately.

7) Value of similar projects executed by the key personnel proposed for general management and administration of the Contract, within the past five years, should be furnished as a supplement to this form. Project Manager who will be in overall in charge at site, must have a minimum experience of at least 15 years in execution of works.

8) The minimum level of qualification/experience of site-staff is given under Annexure–B

9) Employees required above are for Work Execution at Site while those required against ‘Safety , Health and Environment (SHE)’ shall be deputed as per DMRC General Instructions No. DMRC/SHE/001/MPR/200106 ( Page 93 of 117 , Volume-6).

10. The Safety for Supply Part (SHE) will be taken care of by the Manufacturer at the Factory itself. Tenderer /Contractor has to depute the shaft for erection, Testing and Commissioning part of the Contract Value ; as per SHE Guidelines reference in Item 9 above.

11. Alternatively, Undertaking should be submitted for Deployment of Staff / Engineers in the Enclosed Format on next page :-



Form T-III

(Page 3 of 3)

LETTER OF UNDERTAKING (On Tenderer’s Letter Head to be submitted with Form T-III )

Date …………………

To The Managing Director Delhi Metro Rail Corporation Limited 13,Fire brigade lane, Barakhamba Road, New Delhi-110001

DESIGN, SUPPLY, INSTALLATION,TESTING,COMMISSIONING AND HANDING OVER OF ELEVATOR WORKS OF ‘Elevator Works of ILBS (Institute of Liver & Biliary Sciences) at D-1 , Vasant Kunj , New Delhi-110070 ( TENDER NO: DMRC/ELECT./IT&PD/ILBS/ELEVATOR/03)

------------- 1. We Hereby confirm that if we are considered to award this contract, we shall follow all the

terms and conditions of DMRC for deployment of Project Personals (i.e. staff for work execution and staff for SHE) as mentioned in ITT Form T-III and in tender Document.

2. We Confirm that minimum requirement of Project Personals as mentioned in ITT Form T-III

will be deployed and staff will be experts of requisite experience & qualification ( minimum graduate in engineering with minimum 15 years experience as project Manager for Project Manager s and minimum 5 years experience of relevant discipline for other engineers) will be mobilized by us for the work in addition to semiskilled & skilled staff.

3. We also confirm that this is minimum project specific organization and these will be

suitably augmented , as required for achieving the tender requirements and key dates.

Signed------------------------- For and on behalf of

(Name of Tenderer/Joint Venture)



FORM T-IV PAGE 1 OF 1

PROPOSED SITE ORGANISATION

(Refer Clause 9.1)

A. SITE ORGANISATION CHART

B. NARRATIVE DESCRIPTION OF SITE ORGANISATION CHART

C. DESCRIPTION OF RELATIONSHIP BETWEEN HEAD-OFFICE AND *SITE

MANAGEMENT

* Indicate clearly distribution of authority and responsibility between Head Office and Site

Management.



FORM T-V

PAGE 1 OF 2

Resources Proposed for the Project-Plant & Equipment

(Refer Cause 9.1)

Following information must be furnished: -

S.

No.

Type of equipment required

for the work

No. of Units

of

equipment

required for

the work

Details of equipment Available for work Remarks

if any Make Distingui-

shing

number

Capacity

/Size

Year of

manufa-

cture

Present

condition

Present

location

Owned

or

leased

1. 500 V, 1000 V & 2.5 kV &

5.0 kV Insulation Meggar (1

each)

2. Multimeters (5)

3. Earth Meggar (2)

4. Hydraulic Crimping Tools (4)

5. HV testing / kit (Hi-Pot

Testing Kit) (1)

6. Contact less (2)

Thermometers

7. Ladders

8. Electrical Tool Boxes.

9. Mechanical Tool Boxes

10. Diesel Generator Sets

11. Any other Item



FORM T-V

PAGE 2 OF 2

NOTE: -

1. The figure indicated in the bracket are the minimum number of Equipments required.

2. Major plants & Equipments are to be provided as per the minimum scale indicated in

Form T-V. Any proposal with Major plant & Equipment lesser than specified will not be

acceptable.

3. It is confirmed that minimum Plant & Equipment as per Tender requirement will be deployed and if required the Plant & Equipment will be augmented to meet the work schedule.

Signature of Tenderer Name----------------------

Seal-----------------------



FORM T-VI PAGE 1 OF 3

FINANCIAL DATA & BID CAPACITY

Bid capacity ( Refer Clause 25.1.1 of ITT Page 17 of 50)

The Tenderer should have bidding capacity more than 10.51 crores . For this, he should furnish the relevant data in the formats given below. The Bid Capacity shall be calculated as follows


Where ‘A’ = Maximum Turnover / Value of Works executed of any one year during the last 5 years.(updated to 31-03-2010 price level)

N = Completion Period of work in Years , (N is 12 months in this Tender case)

B = Value of Existing commitments (i.e. work in hand as on date of submission of Tender)

and ongoing works to be completed during the completion of Work for this Bid (i.e 13 months from date of submission of Tender taking 12 months for completion period from date of issue of LOA plus approx. one month anticipated period for issue of LOA from date of Tender Submission)

NOTE: i) Adequacy of Bid Capacity will also be judged while evaluating the Tender from Pre Qualified

Contractors. Tenderer will have to furnish the requisite details for calculating the bid capacity taking into account the New commitments if any.

ii) In case of a group , the above formula will be applied to each member of the next extent of his participation in the execution of the work. If the proposed % participation is not mentioned then equal participation will be assumed

iii) Tenderer should submit full detail of works in hand and anticipated during completion period and should also submit their own calculation for Bid Capacity being important criteria.

FINANCIAL DATA (Cost in Million of Rs.) * Total Value of Works/Sales & Services (in terms of Rupee equivalent adjusted to 31.03.2010 level by assuming 5 % escalation for Indian Rupees

Year and 2 % for foreign currency portion per year)

Original After Escalation

2005-2006 2006-2007 2007-2008 2008-2009 2009-2010

* Attach attested copies of the Audited Financial Statement of last five financial years as Annexure. Financial Value to be given in Million of Rupees. In case latest audited Financial Statement for year2009-10 is not readily available then firm should submit latest relevant statement duly certified by Chartered Accountant . 2. Value of Work in Hand (B) - Applicants or each group member should indicate. in the form below , details for each contract/commitment which is anticipated to be in hand as on 24/11/2010 and the expected year wise value of the balance works in the next four year. (Applicants are to present this information in the format given below:.



FORM T- VI Page 2 of 3

FINANCIAL DATA (Refer Clause 9.2)

List of Ongoing Contracts Amount –INR (Lacs) Name of the Applicant :- Applicant should provide information on their current commitments or all contracts that have been awarded or for which a letter of intent of acceptance has been received or for contracts approaching completion but for which a completion certificate is yet to be issued. (Give only the value of work assigned to the applicant(s)). (Assume inflation as 5% for Indian Rupees and 2% for foreign currency for year).

Nam

e an

d br

ief

parti

cula

rs o

f con

tract

(c

lear

ly in

dica

te th

e pa

rt of

wor

k as

sign

ed

to a

pplic

ant )

Nam

e of

clie

nt w

ith

tele

phon

e nu

mbe

r and

fa

x nu

mbe

r

Con

tract

val

ue in

R

upee

s e

quiv

alen

t (

valu

e of

wor

k as

sign

ed

to a

pplic

ant)

Valu

e of

bal

ance

wor

k ye

t to

be d

one

in

Rup

ee

Orig

inal

com

plet

ion

date

Est

imat

ed c

ompl

etio

n da

te

Del

ay if

any

, with

re

ason

Val

ue o

f W

ork

to b

e do

ne in

201

0-11

Val

ue o

f Wor

k to

be

do

ne in

201

1-12

Val

ue o

f Wor

k to

be

done

in 2

012-

13



FORM T-VI Page 3 of 3

FINANCIAL DATA:

Name of Applicant

Amount –INR (Lacs) No. Financial Information

in Rupee equivalent with exchange rate at the end of concerned year

Actuals for previous five years ending 2009-2010 Projection for the

2010-2011

2005-2006

2006-2007

2007-2008

2008-2009

2009-2010

1 Total Assets

2 Current Assets

3 Current Assets+ Loans

& Advances

4 Total Liabilities

5 Current Liabilities

6 Current Liabilities+

Provision

7 Profit before Interest and

Tax

8 Profit before Tax

9 Profit after Tax

10 Net worth

11 Total Debt (including

current Liabilities) / Total

Equity (including

preference capital)

Note:

1. Please provide Audited Balance sheets / Profit & Loss Accounts in support of information given above .

2. Financial Data submitted by the applicant in the above format earlier than 2005-2006 will not be considered. Submitted Financial Data shall be duly certified by Chartered Accountant.

3. Also indicate contingent liabilities not provided for and any post balance sheet developments having financial impact in relation to the financial statements of 2009-2010.



FORM T-VII PAGE 1 OF 1

TENDER INDEX

The Tenderer shall include with his tender an index which cross refers all of the Employer’s tender requirements elaborated in these documents to all the individual sections within tender Package-1 (Technical Package) & tender Package-2(Financial Package) which the Tenderer intend to be the responses to each and every one of those requirements.”



Annexure-A

Deleted



Annexure –B

DESIRED SITE ORGANISATION STRUCTURE

Minimum level of supervision & qualification/ experience of site staff is as follows:

S.No.

DESIGNATION QUALIFICATION EXPERIENCE LEVEL

1. Project Manager (Team Leader)

Graduate in Electrical/ Mechanical Engg.

Minimum 3 years as In-charge of similar works and Minimum total experience 15 yrs.

2. System Co-ordinator for System Integration ,Safety ,Quality Assurance & Environment Control (Minimum 1)

Graduation in Engineering

Minimum 5 years relevant Experience.

3. Erection Engineers (Minimum 2) Graduation in Electrical/ Mechanical Engg.


4. Testing and Commissioning Engineer ( Minimum 1)

Graduation in Electrical/ Mechanical Engg..


Note :- For other SHE Staff , Instructions given in ‘ Condition of contract on Safety , Health & Environment ‘ at Page 95 of 117 of Voulme-6 ( General Instructions of DMRC : DMRC/SHE /GI/002/QE /281105) will apply.



ANNEXURE- 1 to ITT

1. Work Experience :- a) The Tenderer should have Annual Manufacturing Capability of at least 800 elevators (out of

which atleast 500 elevators should be with Machine Room Type & 300 elevators should be without machine room/ machine room less type) . The above Information should be submitted in Appendix-1 of ‘’Annexure-1 to ITT”.

b) The Tenderer should have Designed, Manufactured & Commissioned 2000 Elevator systems in last 10 years (out of which alteast 1750 elevators should be with Machine Room Type & 250 elevators should be without machine room/ machine room less type). The above Information should be submitted in Appendix-2 of ‘’Annexure-1 to ITT”.

c) The Tenderer should have experience of Installation, Testing & Commissioning of alteast 2000 nos. Elevators in last 10 years ( out of which alteast 1750 elevators should be with Machine Room Type & 250 elevators should be without machine room/ machine room less type). to be submitted in Appendix-3 of ‘’Annexure-1 to ITT”. IF Tenderer has compliance in only (a) & (b) above , , he would be required to clearly explain the sub-contractor proposal for item (c) above along with proof of his meeting the above requirement in the relevant field, in the Technical Package. The Documentary Evidence (such as Completion Certificate/Acceptance Certificate, Work Order etc.) for experience in all the core areas mentioned above (a) to (c) shall be submitted in Technical Package. It may also be noted that If Tenderer is not meeting the requirements as listed in (a) to (c) , then his Tender will not be considered eligible and will not be considered for further technical evaluation.

2. Financial Capability :

The Tenderer should have bidding capacity more than 10.51 crores . For this, he should furnish the relevant data in the formats as per Form TVI , Page 1 of 3 & Page 2 of 3. The Bid Capacity shall be calculated as follows


Where ‘A’ = Maximum Turnover / Value of Works executed of any one year during the last 5

years.(updated to 31-03-2010 price level)

N = Completion Period of work in Years , (N is 12 months in this Tender case) B = Value of Existing commitments (i.e. work in hand as on date of submission of Tender)

and ongoing works to be completed during the completion of Work for this Bid (i.e 13 months from date of submission of Tender taking 12 months for completion period from date of issue



of LOA plus approx. one month anticipated period for issue of LOA from date of Tender Submission).

Both Criteria i.e (1) & (2) as mentioned above , are Mandatorily required to be separately qualified/passed by the Tenderer for becoming eligible to be considered for evaluation.



APPENDIX- 1 OF “ANNEXURE 1 TO ITT.

WORK EXPERIENCE-- CLAUSE 1 (A)

Summary for information for completed works year wise for last ten years To be given separately by each member Name of Applicant(each member in case of group)

Year Ending Total Nos. of Elevator Manufactured in each year

Nos of Elevator Systems, Manufactured in each year

Elevator with Machine Room

Elevator without Machine Room (Machine Room Less Type)

31.03.2010 31.03.2009 31.03.2008 31.03.2007 31.03.2006 31.03.2005 31.03.2004 31.03.2003 31.03.2002 31.03.2001

Signature of Tenderer



APPENDIX- 2 OF “ANNEXURE 1 TO ITT.

WORK EXPERIENCE-- CLAUSE 1 B


Year Ending Total Nos. of Elevator Systems Designed, Manufactured and commissioned in each year

Nos. of Elevator Systems, Designed, Manufactured and commissioned



31.03.2010 31.03.2009 31.03.2008 31.03.2007 31.03.2006 31.03.2005 31.03.2004 31.03.2003 31.03.2002 31.03.2001




APPENDIX- 3 OF “ANNEXURE 1 TO ITT. WORK EXPERIENCE-- CLAUSE 1-C


Year Ending Total Nos. of Elevator Installed and commissioned in each year

Nos. of Elevator Systems, Installed, Tested and commissioned



31.03.2010 31.03.2009 31.03.2008 31.03.2007 31.03.2006 31.03.2005 31.03.2004 31.03.2003 31.03.2002 31.03.2001


SPECIAL CONDITIONS OF CONTRACT

Contract DMRC/ELECT./IT&PD/ILBS/ELEVATOR/03 –Special Conditions of Contract-

Confidential SCC 1 of 93 December 2010

SPECIAL CONDITIONS OF CONTRACT

CONTENTS


PART I Special Conditions of Contract (General)

1.0 Special Attention 4

2.0 Pre-Bid Meeting 4

3.0 Right Of Way 4

4.0 Coordination With Other Contractors. 4

5.0 Rules And Regulations 4

6.0 Sufficiency Of Tender 4

7.0 Notices And Instructions 4

8.0 Responsibility For Specifications, Design And Drawings 4

9.0 Not Used 5

10.0 Plans & Drawings for Layout of Plant & Equipment 5

11.0 Reference Points & Bench Marks 5

12.0 Supply Of Materials, Tools, Plant And Equipment By The Employer 5

13.0 Use And Care Of Site 5

14.0 Not Used 5

15.0 Not Used 5

16.0 Duties, Taxes, Octroi, Royalty Etc. 6

17.0 Sales Tax/VAT Clearance Certificate 6

18.0 Changes In Cost Due To Legislation 6

19.0 Housing Facilities 6

20.0 Supply Of Water And Electric Power 6

21.0 Labour Camp Regulations 6

22.0 Not Used 7

23.0 Inter Communication Facilities 7

24.0 Access Roads And Haul Roads 7

25.0 Lighting And Fire Prevention 7

26.0 Errors, Omissions And Discrepancies In Specifications And Drawings

7

27.0 Deduction To Be Made From The Contractor’s Bill 8

28.0 Programme 8

29.0 Not Used 9

30.0 Land For Construction 9

31.0 Security Measures 10

32.0 Ancillary And Temporary Works 10

33.0 Ecological Balance 10

Contract DMRC/ELECT./IT&PD/ILBS/ELEVATOR/03 Special Conditions of Contract

Confidential SCC 2 of 93 ` December 2010


34.0 Resources Report 11

35.0 Not Used 11

36.0 Testing Of Materials 11

37.0 Day Work 11

38.0 Maintenance Period 12

39.0 Price Variation 12

40.0 Brief Scope Of Work 12

41.0 Programme Of Work 12

42.0 Method Of Measurements And Payment 12

43.0 Not Used 12

44.0 Contractor’s Office 12

45.0 Project Monitoring 12

46.0 Cash Flow Estimate 13

47.0 Not Used 13

48.0 Noise And Disturbance/Pollution. 13

49.0 Advances 13

50.0 Variation in Quantities of Item Covered by Bill of Quantities 13

51.0 Stage Payment 14

52.0 Release of Performance Security 15

PART II Special Condition of Contract

1.0 General 17

2.0 Intent Of Specifications 17

3.0 Specifications and Schedules 18

4.0 Site Conditions 18

5.0 Materials and Equipment 18

6.0 Statutory Approvals 21

7.0 Co-ordination of work at site 22

8.0 Particulars to be furnished along with tender 22

9.0 Scope of work 22

10.0 Drawings and other documents 28

11.0 Safety Regulations 35

12.0 Cleaning, Final Painting and Marking 36

13.0 Workmanship 37

14.0 Certification of Work 37

15.0 Maintenance during defects liability period 37

16.0 Training & Demonstration 38




17.0 Approved Makes 39

18.0 Site Office 39

19.0 Organisation 39

20.0 Time Schedule 39

21.0 Power Supply 41

22.0 Tools and spare 41

23.0 Testing and handing over 41

24.0 Temporary work 42

25.0 Maintenance plan 42

26.0 Documentation 43

27.0 Protection of Equipment installed 44

PART III Special Conditions Of Contract (Additional)

1.0 Not used 45

2.0 Obtaining Clearances From Authorities 45

3.0 Drawings For Permanent Works 45

4.0 Design, Drawing By Contractor 45

5.0 Drawing Management At Site 47

6.0 Co-Operation With Other Contractors 47

7.0 Not Used 47

8.0 Phased Completion 47

9.0 Name Board 47

10.0 Not Used 47

11.0 Not Used 47

12.0 Programme Requirements - Appendix I 47

13.0 Quality Assurance - Appendix II 48

14.0 Environmental Protection Requirements - Appendix III 48

15.0 Not Used 48

16.0 Environmental Quality Management Manual - Appendix V 48

17.0 Safety Measures and Requirements for the Site Safety Plan – Appendix VI

48

18.0 General Requirement – Construction Appendix VII 48

Appendix I 49

Appendix II 58

Appendix III 60

Appendix IV 66

Appendix V 67

Appendix VI 83

Appendix VII 93



PART I SPECIAL CONDITIONS OF CONTRACT

(General)

1.0 SPECIAL ATTENTION

1.1 Deleted

1.2 On receipt of tender documents, if any clarification or additional information is desired, the Tenderer may submit a written request to that effect immediately. Clause 6.2 of “Instructions to Tenderers” may be referred to in this regard.

1.3 The Contract will be awarded to the Tenderer whose responsive tender is determined to be the lowest evaluated tender and who satisfies the appropriate standards of capacity and financial resources. Clause 27.0 and 28.0 of “Instructions to Tenderers” may be referred to in this connection.

2.0 PRE-BID MEETING

2.1 A Pre-Bid Meeting, open to all intending tenderers, may be held to discuss the issues referred in Sub-Clause 1.2 above. Clause 15.0 of “Instructions to Tenderers” gives full details on “Pre – Bid Meeting”.

3.0 RIGHT OF WAY (Supplemental to Clause 56.0 of “General Conditions of Contract”)

3.1 Right of way (within DMRC land) to the work site will be provided to the Contractor.

4.0 COORDINATION WITH OTHER CONTRACTORS

4.1 The contractor for this package shall plan and execute work in coordination and in co-operation with other contractors working for adjacent/other packages, so that on completion, the proposed work becomes an integral part of the ILBS (Institute of Liver & Biliary Sciences) at D-1, Vasant Kunj , New Delhi-110070

5.0 RULES AND REGULATIONS

5.1 The Tenderers are advised to familiarize themselves with rules, regulations and by – laws applicable to them as indicated in Clause 9.0 of “General Conditions of Contract”. Ignorance of rules, regulations and bye – laws shall not constitute a basis for any claim at any stage of work.

6.0 SUFFICIENCY OF TENDER

6.1 The Tenderer shall be entirely responsible for sufficiency of rates quoted by him in his tender.

6.2 The Contractor (Successful Tenderer) shall be paid for only at quoted/accepted rates for finished works as per approved construction drawings. Where such agreed/accepted rates are not available, the contractor shall be paid at rates to be decided in accordance with Clause 64.0 of “General Conditions of Contract”.

7.0 NOTICES AND INSTRUCTIONS

7.1 The Contractor shall furnish to the Employer/Engineer the postal address of his site office. Any notice or instructions to be given to the Contractor under the terms of the contract shall be deemed to have been served on him if it has been delivered to his authorized agent or representative at site or if it has been sent by registered post to the site office, or to the address of the firm last furnished by the Contractor. Clause 86.0 of “General Conditions of Contract” may be referred to in this connection.

8.0 RESPONSIBILITY FOR SPECIFICATIONS, DESIGN AND DRAWINGS (Supplemental to Sub-Clauses 8.2, 8.4 and Clause 18.0 of General Conditions of Contract.)

8.1 SPECIAL SPECIFICATIONS

One copy of Special specifications shall be supplied to the Contractor. CPWD specification/other Specifications viz. IS, IRS, IRC, DSR,IEC etc. shall be procured by the Contractor from the market.

8.2 DRAWINGS FOR PERMANENT WORKS.

Preliminary Drawings showing general dimensions & details elaborating the scope of work (not based on detailed design) will be supplied along with the tender documents. Detailed working



drawings will be supplied during execution of work well in time including one soft copy of the drawings.

8.3 DESIGN, DRAWINGS AND SPECIFICATIONS.

8.3.1 The contractor will submit the Shop Drawings for approval by the Engineer. After approval the contractor would supply 6 sets of these drawings including one soft copy of the Drawings to the Engineer for the latter’s use.

8.3.2 On completion of the Works, the Contractor shall arrange to furnish to the Employer six bound sets of all “As-Constructed” Working Drawings and 2 sets of Soft Copy of the same for every component of the Works, All such copies being on polyester film of quality to be approved by the Engineer or his authorized Representative. The Certificate of Completion of Works as per the provisions of Clause 78 of General Conditions of Contract shall not be issued by the Engineer in the event of Contractor’s failure to furnish aforesaid “As-Constructed” drawings for the entire works.

8.3.3 The Contractor shall promptly inform the Engineer of any error, omission, fault and other defects in the Specifications, Drawings for the Works which are discovered when reviewing the Contract Documents or in the process of execution of the Works.

9.0 NOT USED.

10.0 PLANS AND DRAWINGS FOR LAYOUT OF PLANT AND EQUIPMENT

10.1 The Contractor shall submit the following information, in triplicate, to the engineer for approval, within the time stipulated against each item given below :-

a. A General layout plan for construction plant and equipment required for execution of work, within thirty days from the date of issue of “ Letter of Acceptance.”

b. Drawings or prints showing the locations of major facilities which he proposes to put up at site, at least fourteen days prior to the commencement of the respective work; and

c. Any other details and drawings as required under the contract, within the time as specified in the contract.

11.0 REFERENCE POINTS AND BENCH MARKS

11.1 Deleted

11.2 The Contractor shall establish at his cost, at suitable points, additional reference lines and bench marks as may be necessary. The Contractor shall remain responsible for the sufficiency and accuracy of all his benchmarks and reference lines. He shall take precautions to see that lines, points and bench marks fixed by the Engineer are not disturbed by his work and shall make good any damage thereto.

12.0 SUPPLY OF MATERIALS TOOLS, PLANT AND EQUIPMENT BY THE EMPLOYER (Supplemental to Clauses 25.0 and 26.0 of “General Conditions of Contract”)

12.1 No material, tools, plant and equipment shall be supplied by the Employer. The Contractor has to arrange all tools, plant, equipment as well as materials required for the work. The Contractor shall have to identify sources for supply of all such materials and get them approved by the Engineer before the supply starts. The Contractor shall submit the sample to the Engineer and shall arrange for supply only after the sample is approved. Nothing extra shall be payable to the Contractor on this account. List of the Approved Makes/Manufacturers/Suppliers has been given in the Special Specifications. Items are to be supplied of Approved Makes only after obtaining the Approval of Engineer. Where Make has not been Specified, Contractor shall give a proposal for a ‘Reputed Make’ and obtain Engineer’s Approval.

13.0 USE AND CARE OF SITE (Supplemental to Clauses 33.0 and 44.0 of “General Conditions of Contract”).

13.1 The Contractor shall not demolish, remove or alter structures or other facilities on the site without prior approval of the Engineer.

13.2 All garbage shall be burnt or removed from site daily or as they accumulate. All surface and sub-soil drains shall be maintained in a clean, sound and satisfactory state of performance.

14.0 NOT USED.



15.0 NOT USED.

16.0 DUTIES, TAXES, OCTROI, ROYALTY ETC. (Supplemental to Clause 37.0 of General Conditions of Contract)

16.1 The rates quoted by the Tenderer for all materials, required to be purchased for the satisfactory performance of this contract, shall be deemed to be inclusive of all duties, taxes, octroi, royalties, rentals etc., where payable except as provided in clause 77.3 of “General Conditions of Contract” substituted as per correction slip no. 5 to General Conditions of Contract dated 6th June 2005. Clause 10.0 of ‘ Instructions to tenderers” may be referred to in this connection.

16.2 In the event of exemption of custom duties and Excise duties, sales tax/VAT or any other cess /levy being granted by Government in respect of Works, the benefit of the same shall be passed on to Employer. The Contractor shall maintain meticulous record of all the taxes and duties paid and will provide the same as and when required by Employer, so that the Employer is able to avail exemption/ reimbursement of same. Alternatively, the Employer may direct the Contractor to get the reimbursements based on exemption certificates/ Government’s order and it shall be obligatory on part of the contractor to get the reimbursements from statutory authorities.”

16.3 The Contractor shall ensure full compliance with tax laws of India with regard to this contract and shall be solely responsible for the same. He shall submit copies of acknowledgements evidencing filling of returns every year and shall keep the Employer fully indemnified against liability of tax, interest, penalty etc, of the Contractor’s in respect thereof, which may arise.

17.0 SALES TAX/VAT CLEARANCE CERTIFICATE

17.1 If the Contractor is a Sales Tax / VAT assesses, he should produce a Valid No Dues certificate before payment of final bill.

17.2 If the Contractor is not liable to Sales Tax / VAT assessment, a certificate to this effect from a competent Tax authority shall be produced before payment of final bill. Otherwise final payment to the Contractor will be withheld.

18.0 CHANGES IN COST DUE TO LEGISLATION

18.1 If, after the due date for submission of tenders for the works, there occurs any change to any Central or State Law or any regulation or bye-laws of any Local or duly constituted Authority, or any enactment is passed by a competent legislature, relating to Excise duty and/or VAT which causes additional or reduced cost to the Contractor in the execution of works, other than due to price variation as per Clause 66.0 and Clause 67.0 of “General Conditions of Contract”, such additional or reduced cost shall be certified by the Engineer after examining records provided by the Contractor and shall be paid by or credited to the Employer.

18.2 Notwithstanding the foregoing, such additional or reduced cost shall not be separately paid or credited if,

(a) The same shall have been reflected in the indexing of any of the inputs to the Price Adjustment Formula in accordance with the provisions of Clause 66.0 and Clause 67.0 of “General Conditions of Contract”, or

(b) The same shall have been taken into account under any other clause of the contract.

18.3 Deleted.

18.4 “Change in Law” means the occurrence or coming in to force of any of the following, at any time after the Date of Submission of the Tender.

(a)any new tax which is imposed after the due date of submission of tender and which substantially impact the performance of the contractor with increased cost or which results in extra financial gain to the contractor due to decreased cost in execution of work.

(b) Change in rates of any Existing Tax

(c) Change in law pertaining to work having the above said impact

Then such additional or reduced cost shall be certified by the engineer after examining records provided by the contractor and shall be paid by or credited to the employer. However change in rate of any existing tax will not be considered a Change in Law. Any risk of change of tax what so ever related to the work lies with the contractor



19.0 HOUSING FACILITIES (Supplemental to Clause 34.0 of “General Conditions of Contract”)

19.1 The Contractor shall have to make his own arrangements for housing facilities for his staff and labour.

20.0 SUPPLY OF WATER AND ELECTRIC POWER (Supplemental to Clause 38.0 of “General Conditions of Contract”)

20.1 The Contractor shall have to make his own arrangements for Water supply and Electrical Power necessary for the Works.

21.0 LABOUR CAMP REGULATIONS (Supplemental to Clause 35.0 of “General Conditions of Contract”)

21.1 On completion of work the contractor shall clear away the labour camps, hutments and other related installations and restore the land to its original condition to the satisfaction of the Engineer within 45 days of the physical completion of work failing which the same shall be got cleared by the Employer through other agency at the expense of Contractor, the employer and/or Engineer shall not be held liable for any loss or damage to Contractor’s property at labour camp site due to such removal therefrom.

21.2 Removal may be effected by means of public sale of such material, plant and property or in such a manner as may be deemed fit and proper by the Engineer. All expenses on such removal/clearance shall be debitable to the Contractor as loans due from Contractor to Employer and the Engineer shall be the Competent Authority to recover the same from Contractor’s on-account or final bills or from performance security amount or from any other amount payable to the Contractor.

22.0 NOT USED

23.0 INTER COMMUNICATION FACILITIES

Telegraphic, telephone and fax services are available at Delhi. Should the Contractor wish to use Radio communication on the site, the Employer will recommend to the appropriate authority the application for allocation of radio frequencies to the Contractor.

24.0 ACCESS ROADS AND HAUL ROADS (Supplemental to Clauses 32.0, 55.0 and 56.0 of “General Conditions of Contract”)

24.1 Existing roads and other public roads may be used by the Contractor to carry out construction activities, with prior approval of the competent authority. The Contractor shall pay the statutory vehicle license and permit fees for use of public roads.

24.2 The Contractor’s heavy construction traffic or tracked equipment shall not travel on any public road or bridge, unless the Contractor has made arrangements with the authority concerned and has obtained the approval of the Engineer to such arrangements. Provisions in Clause 32.0 of “General Conditions of Contract” will be specially relevant. The Contractor shall include in his price the cost of strengthening any such public road or bridge if he considers it would be necessary.

24.3 The Contractor shall repair any damage to the road or bear the cost thereof due to movement of contractor’s plants and equipment, vehicles etc. to the specifications and satisfaction of road authorities as well as of Engineer.

24.4 The Contractor shall plan transportation of construction materials to work site in accordance with traffic regulations enforced by local traffic authorities from time to time and in such a way that road accidents are avoided. The Contractor should study this aspect thoroughly before quoting for the work. No claim whatsoever shall be entertained on this account. They may note that transportation of materials may not be possible during day and may have to be carried out within time schedule specified by traffic police.

24.5 Deleted

24.6 Deleted

24.7 After Construction of foundation and filling back with due compaction, the surrounding area shall be restored back to the existing condition.

25.0 LIGHTING AND FIRE PREVENTION (Supplemental to Clause 21.0 of “General Conditions of Contract”)



25.1 Where night working is permitted by the Engineer to facilitate the Contractor’s Work operations, temporary lighting equipment as per approved layout shall be provided, installed, maintained for the duration of the contract and removed after completion of work by and at the expense of the Contractor.

25.2 The Contractor shall provide and maintain adequate fire fighting equipment and take adequate fire precautions for the safety of all personnel and temporary and permanent works and shall take action to prevent damage to or destruction by fire of trees, shrubs and grasses.

25.3 No extra payment will be made for the provision of temporary lighting and fire prevention measures and entire cost of all such work shall be deemed to have been included in the costs of items of Bill of Quantities.

26.0 ERRORS, OMISSIONS AND DISCREPANCIES IN SPECIFICATIONS AND DRAWINGS (Supplemental to Clause 8.0 of “General Conditions of Contract)

26.1 It shall be the responsibility of the Contractor to promptly bring to the notice of Engineer any error or discrepancy in the contract documents and obtain his orders thereon. Only stated dimensions are to be taken and not those obtained from scaling drawings. In case any feature of the work is not fully described and set forth in the drawings and specifications, the Contractor shall forthwith apply to the Engineer for further instructions, drawings or specifications.

26.2 In case of errors, omissions and/or disagreement on the drawings or between the drawings and specifications the following principles shall be followed:

26.2.1 As between the written description or written dimensions on the drawing and the corresponding one in the specifications, the former shall apply.

26.2.2 As between the written description of the item in Bill of Quantities and the detailed description in the specification of the same item, the former shall prevail.

26.2.3 The drawings on a large scale shall take precedence over those on a smaller scale; and

26.2.4 Drawings approved as construction drawings from time to time shall supersede corresponding drawings previously approved.

26.2.5 As between the written description or terms or conditions given in Special Conditions Of Contract(SCC),or NIT or ,ITT and the description or terms or conditions given in General Conditons Of Contract (GCC) of same items the former(i.e. SCC,NIT,ITT) shall prevail.

27.0 DEDUCTIONS TO BE MADE FROM CONTRACTOR’S BILL (Supplemental to Clause 75 of “General Conditions of Contract)

27.1 Calculations for interest and deductions towards recovery of advances and interest thereon shall be made from Contractor’s bills as provided hereunder:

27.1.1 The following shall be calculated on the first day of every month separately:

(a) amounts of mobilisation advance, advances for plant and machinery required for work and brought to site and advance on construction material, outstanding on the last day of the preceding month;

(b) amounts of interest remaining to be recovered on the last day of the preceding month. All advances shall carry a simple interest at 10%.

27.1.2 Recovery on account of advances and interest thereon shall be made as per Clause 75.0 of General Conditions of Contract and shall not exceed 30% of each bill.

27.1.3 Amount due for recovery on account of hire charges of Employer’s Machinery and other facilities (if provided) as also for other services and electricity charges and expenditure, if any, incurred by the Employer on Contractor’s behalf on labour, materials and equipment which may become due from the Contractor as per terms of this contract as well as under any other prevailing laws will be recovered from the payments to the Contractor as and when due.

27.1.4 Tax Deduction at source from each on-account progress bill shall be made by the Employer as per the provisions of the statutes / act of statutory bodies / local Authorities. Etc.

28.0 EXECUTION PROGRAMME (Supplemental to Clause 53.0 of “General Conditions of Contract”)



28.1 The Contractor shall prepare and submit his detailed construction programme in accordance with Clause 53.0 of “General Conditions of Contract” and Clause 45.0 of “Special Conditions of Contract”. The Contractor may also be asked to complete the work in a phased manner fixing priorities to the different stretches of the work to give access to other Interfacing Contractors such as Civil, HVAC, Plumbing, Lift Contractors etc as per requirement of Project from time to time.

Contractor will complete the work meeting and as per access of civil woks and will over all finish the works within one year completion period of this tender.

Penalty

If contractor do not meet the targets along with civil works, Employer reserves the right to impose intermediate penalty over and above as mentioned in clause 57.5 of GCC.

The Contractor shall co-ordinate his programme to the extent feasible with the programmes of other contractors to be engaged at the site or in the vicinity of the site, as furnished by the Engineer so that the project can be completed in time as per the overall programme

28.2 As regards Project Monitoring and updating of construction programme, Clause 45.0 may be referred to.

29.0 NOT USED

30.0 LAND FOR CONSTRUCTION

30.1 The Employer will acquire and provide land for permanent works and right of way (within DMRC land) for access thereto over routes established by the Contractor. Any additional right of way to the land, desired by the Contractor, for Execution purpose shall be arranged by the Contractor without any expense to the owner as provided in Clause 55.0 of the “General Conditions of Contract”.

31.0 SECURITY MEASURES

31.1 Security arrangements for the work shall be in accordance with general requirements and the Contractor shall conform to such requirements and shall be held responsible for the action or inaction on the part of his staff, employees and the staff and employees of his sub contractors.

31.2 Contractors’ as well as Sub contractor’s employees and representatives shall wear Identification Badges (cards), uniforms, helmets, gum boots & other safety/protection wear as directed by Engineer, and to be provided by the Contractor. Badges shall identify the Contractor and show the employee’s name and number and shall be worn at all times while at site.

31.3 All vehicles used by the Contractor shall be clearly marked with the Contractor’s name or identification mark.

31.4 The Contractor shall be responsible for security of works for the duration of the contract and shall provide and maintain continuously adequate security personnel to fulfill these obligations. The requirements of security measures shall include, but not be limited to, maintenance of Law and order at site, provision of all lighting, guard, flagmen, and all other measures necessary for protection of works within the colonies, camps and elsewhere at site, all materials delivered to the site and all persons employed in connection with the works continuously throughout working and non-working periods including nights, Sundays and holidays, for the duration of the Contract. However, at work sites in close proximity of traffic corridors where public and traffic are likely to come close to the work area, suitable barricading as directed by Engineer shall be provided.

31.5 Separate payment for provision of security services will not be made and deemed to be included in the item of Bill of Quantities.

32.0 ANCILLARY AND TEMPORARY WORKS

32.1 The Contractor’s proposals for erection of all ancillary and temporary works shall be in conformity with the proposals submitted along with the tender and modifications thereto as approved by the Engineer.

32.2 The Contractor shall submit drawings, supporting design calculations where called for by the Engineer and other relevant details of all such works to the Engineer for approval at least one month before he desires to commence such works. Approval by the Engineer of any such proposal shall not relieve the Contractor of his responsibility for the sufficiency of such works.

32.3 No extra payment will be made for complying with the provisions of this clause and the cost of the work under this element shall be deemed to be included in the Bill of Quantities.



33.0 ECOLOGICAL BALANCE

33.1 The Contractor shall maintain ecological balance by preventing deforestation, water pollution and defacing of natural landscape. The Contractor shall, so conduct his, operations, as to prevent any avoidable destruction, scarring or defacing of natural surrounding in the vicinity of work. In respect of ecological balance, the Contractor shall observe the following instructions.

(a) Where destruction, scarring, damage or defacing may occur as a result of operations relating to Permanent or Temporary works, the same shall be repaired, replanted or otherwise corrected at Contractor’s expense. All work areas shall be smoothened and graded in a manner to conform to natural appearance of the landscape as directed by the Engineer.

(b) All trees and shrubbery, which are not specifically required to be cleared or removed for execution purposes, shall be preserved and shall be protected from any damage that may be caused by Contractor’s operations and equipment. The removal of trees or shrubs will be permitted only after prior approval by the Engineer. Special care shall be exercised where trees or shrubs are exposed to injuries by construction equipment, blasting, excavating, dumping, chemical damage or other operation and the Contractor shall adequately protect such trees by use of protective barriers or other methods approved by the Engineer. Trees shall not be used for anchorage. The Contractor shall be responsible for injuries to trees and shrubs caused by his operations. The term “injury” shall include, without limitation, bruising, scarring, tearing and breaking of roots, trunks or branches. All injured trees and shrubs shall be restored as nearly as practicable, without delay, to their original condition at Contractor’s expenses.

(c) NOT USED

(d) In the conduct of construction activities and operation of equipment, the Contractor shall utilize such practicable methods and devices as are reasonably available to control, prevent and otherwise minimize air/noise pollution.

(e) Excessive emission of dust into the atmosphere will not be permitted during manufacture, handling and storage of concrete aggregates/fly ash/earth/building materials and the Contractor shall use such methods and equipment as are necessary for collection and disposal or prevention of dust during these operations. The Contractor’s method of storing and handling cement shall also include means of eliminating atmospheric discharge of dust. Equipment and vehicles that give objectionable emission of exhaust gases shall not be operated. Burning of materials resulting from cleaning of trees, bushes, combustible construction materials and rubbish may be permitted only when atmospheric conditions for burning are considered favourable.

33.2 Separate payment shall not be made for complying with provisions of this clause and all cost shall be deemed to have been included in the price in the Bill of Quantities.

34.0 RESOURCES REPORT

34.1 The Contractor shall submit to the Engineer each month a detailed list by trade classification, of manpower employed during the report period as also a list of all serviceable major items of construction plant and equipment on site.

35.0 Deleted

36.0 TESTING OF MATERIALS (SUPPLEMENT TO CLAUSE 48.0 OF “GENERAL CONDITIONS OF CONTRACT”)

36.1 Materials shall be tested in Contractor’s laboratory or at any other place directed by the Engineer and results furnished by such authorities shall be considered as final. Engineer’s representative shall, however, be given access to all operations and tests that may be carried out as aforesaid so that he may satisfy himself regarding the procedure and method adopted. It shall be the Contractor’s responsibility to arrange for the work, materials and finished items, to the required standard as determined by laboratory tests.

36.2 The Contractor shall ensure that one of Engineer’s representatives remains present at the time of taking samples and shall authenticate facts, if required.

37.0 DAY WORK



37.1 The Engineer may, if he considers it necessary or desirable, order in writing that any additional or substituted work shall be executed on a day work basis. The Contractor shall then be paid for such work in terms of provision contained in Sub-Clause 64.5 of General Conditions of Contract on payment for extra items of Works not included in the Bill of Quantities.

37.2 The Contractor shall furnish to the Engineer such receipts or other vouchers as may be necessary to prove the amounts paid and, before ordering materials, shall submit to the Engineer quotations for the same for his approval.

37.3 In respect of all works executed on a day work basis, the Contractor shall, during the continuance of such work, deliver each day to the Engineer an exact list in duplicate of the name, occupation and times of all workmen employed on such works and a statement, also in duplicate, showing the description and quantity of all materials and plant used thereon or therefore. One copy of each list and statement, after verification, shall be signed by the Engineer and returned to the Contractor.

37.4 At the end of each month the Contractor shall deliver to the Engineer a priced statement of labour, material and plant, used and the Contractor shall not be entitled to any payment unless such lists and statements have been fully and punctually rendered. Provided always that if the Engineer shall consider that for any reason the sending of such lists or statements by the Contractor, in accordance with the foregoing provision, was impracticable, he shall be entitled to authorize payment for such work, on being satisfied as to the time employed and plant and materials used on such work, either as day work at such value therefore as shall, in his opinion, be fair and reasonable.

38.0 MAINTENANCE PERIOD (Supplemental to Clause 80.0 of “General Conditions of Contract”)

38.1 Maintenance period shall be as mentioned in Clause 1.3 of ‘Instructions to Tenderers’.

39.0 This contract is a fixed rate contract and hence provisions contained in price variation clauses (GCC clause no. 66 and 67) are not applicable.

40.0 BRIEF SCOPE OF WORK

Brief scope of work is included in Sub-Clause 2.2 of Notice Inviting Tender issued with the tender documents.

41.0 PROGRAMME OF WORK (Supplemental to Clause 53.0 of “General Conditions of Contract”)

41.1 The programme of work is included in Clause 2.3 of the Notice Inviting Tender issued with the tender documents.

42.0 METHOD OF MEASUREMENT AND PAYMENT

42.1 For the purpose of On-account payment, the contractor shall submit detailed measurements, recorded in Measurement sheets, Abstract sheets along with recorded bill for the item actually executed for checking and payment. Measurement shall be witnessed by Employer’s representative. Payment will be effected based on unit rates as approved in the Bill of Quantities.

42.2 Deleted.

43.0 NOT USED

44.0 CONTRACTOR’S OFFICE

44.1 The Contractor shall establish an office in the National Capital Region of Delhi in consultation with the Engineer for planning, design, co-ordination and monitoring the progress of the Work and intimate the same in writing to Engineer. The office shall be headed by a qualified person whose credentials shall be approved by the Engineer. In addition, the Contractor may set up field construction offices at convenient and approved locations for co-ordination and for monitoring the progress of fieldwork. The entire cost shall be borne by the contractor.

45.0 PROJECT MONITORING (Supplemented by Appendix-I)

45.1 Activities in the works programme would be arranged as per the Works Break Down Structure (WBS) of the work .The WBS Structure of the work would be developed by the contractor in consultation with the Engineer. Contractor would get WBS structure approved by the Engineer.



45.2 The contractor will prepare an Execution Programme based on Computerized CPM network using the Precedence Diagramming Method. The tentative Execution Programme shall be submitted within 15 days of award for approval as ‘Baseline Programme’. The Baseline Program shall clearly reflect Interface & Access dates for civil/system contracts.

45.3 After the work has started, the Contractor shall deliver in the first week of every month to the Engineer an update of the Execution Programme showing changes, if any, in planning or progress scheduling and reflecting the progress of all the activities of the network and the project status as at the end of previous month.

45.4 If the Contractor falls behind the approved Execution Programme by more than one month, he shall, within fourteen days of the date of such information, submit for approval, a revision of the execution programme showing the proposed measures, including augmentation of plant, labour and material resources to complete the works on time.

45.5 Whenever the Contractor proposes to change the execution programme he shall immediately advise the Engineer in writing and, if the Engineer considers the change a major one, the Contractor shall submit a revised programme for approval.

45.6 Detailed Network Plan (Works Programme)

Detailed Network Plan shall be prepared by the Contractor for each and every activity within the same time frame and in the same sequence as indicated in the master network plan. Activity at this level shall not be more than 15 days duration, except for summary items like procurement/ mobilization etc.

45.7 The Contractor shall select a PC-based broad planning and control software on which the two networks shall be implemented. Software selected shall be Microsoft Project ,Version-2002 (MSP-2002) or higher version. If any other compatible software is used, approval of the Engineer will be required. The Contractor shall supply one licensed copy of the software selected along with the Baseline program network and detailed network plan free of cost and load it on the PC system of the Engineer so that uniform monitoring of the project is done and any slippages are identified well in time and corrective action taken.

45.8 The following reports, in agreed formats and frequency, shall be submitted by the Contractor at his own cost:

(a) Progress Reports

(b) Material Status Reports

(c) Equipment and Manpower Development Reports

(d) Any other Report desired by the Employer or the Engineer

45.9 The Engineer’s monitoring team will have access to all the data/information of the Contractor, required for the assessment of the progress and monitoring. If necessary, the monitoring team will visit the Vendor/Contractor’s works in order to assess the status of critical activities.

45.10 Periodic Project Status Review Meetings will be held by the Employer or the Engineer. The Contractor shall depute his Engineers/Managers at appropriate level as decided by the Engineer to attend the Review Meetings.

45.11 Progress photographs of the major events shall be submitted by the Contractor along with the Progress Reports. Video Recording of the progress of works shall be maintained from beginning till completion of work as directed by the Engineer. Cost shall be borne by the Contractor.

45.12 The Contractor shall provide additional inputs whenever the PERT-CPM diagram indicates a possible slippage in the completion schedule. Such additional inputs may require supplementing of equipment, personnel, work in excess of the normal work per day, work in excess of the normal work per week or other resources. Provisions under Sub-Clause 57.5 of General Conditions of Contract will be applicable in cases of delays due to Contractor.

46.0 CASH FLOW ESTIMATE

The Contractor shall furnish to the Engineer the detailed cash flow estimate in respect of the works within 3 months of the award of the Contract. This shall be up-dated and submitted every three (3) months thereafter till the completion of the works.

47.0 NOT USED



48.0 NOISE AND DISTURBANCE/POLLUTION

48.1 All works shall be carried out without unreasonable noise and disturbance. The Contractor shall indemnify and keep indemnified the Employer from and against any liability for damages on account of noise or other disturbance created while carrying out or in carrying out the work, and from and against all claims, demands, proceedings, damages, costs, charges, and expenses, whatsoever, in regard or in relation to such liability.

48.2 Subject and without prejudice to any other provision of the Contract and the law of the land and its obligation as applicable, the Contractor shall take all reasonable precautions.

48.2.1 Deleted

48.2.2 Deleted

49.0 ADVANCES (Supplemental to Clause 75.0 of “General Conditions of Contract”)

49.1 Mobilization advance up to 10 % of the Original Contract Value , on which Annual Simple Interest @ 10 % will be charged and as required by the Contract shall be payable against a Bank Guarantee of a Scheduled Commercial Bank based in India subject to other terms and conditions of Sub-Clause 75.2 of General Conditions of Contract.

49.2 Deleted.

49.3 All advances shall carry a simple interest @ 10%.

50.0 VARIATION IN QUANTITIES OF ITEMS COVERED BY BILL OF QUANTITY

The quantities of items shown in the Bill of Quantities are approximate, and liable to vary for carrying out similar works anywhere on DMRC Network during the actual execution of the work. The Contractor shall be bound to carry out and complete the stipulated work irrespective of variation in individual items, at the same rate as specified in the Bill of Quantities subject to variation in the value of the Contract being limited to 25% of the total original/enhanced value of the contract.

The above provisions supercede the Clause 63.0 of GCC.

51.0 STAGE PAYMENT

51.1 In accordance with the provisions of GCC clauses 72, 73, 74 and 77 the employer will pay the contractor in the following manner and at the following items on the basis of the prices given in the Statement of Prices. Applications for payment in respect of part deliveries of completed items may be made by the contractor as work proceeds.

51.2 Payments will be made to the Contractor in Indian Rupees.

51.3 Notwithstanding anything stated herein, the Employer’s representative retains the right to withhold payment on any pay item due for payment when the service is to be performed is not performed, or is not carried out to the Employer’s Representative’s satisfaction.

51.4 The Stage Payment shall be made as under:

I) Payment after material being brought to site - 65 % II) Payment after Erection / Installation - 15 % III) Payment after successful Testing and Commissioning -10% IV) Payment after issue of Completion Certificate - 10%

51.5 The On-account payment will be made against indemnity bond of a format acceptable to the

engineer. 52.0 Release of Performance Security 52.1 The whole of the Performance Security, amount, shall be liable to be forfeited to the employer at

the discretion of the Employer, in the event of any breach of Contract on the part of the Contractor or if the Contractor fails to perform or observe any of the conditions of the Contract. The Performance Security amount, shall become due and shall be paid to the Contractor, after the expiry of the period of the maintenance specified in the Contract, reckoned from the date on which the engineer shall have issued the Certificate of Completion comprising the whole of the



Works, and after all failures, defects and faults have been rectified by the Contractor, to the satisfaction of the Engineer.

Provided always that, no Performance Security amount shall become due nor payable to the Contractor, unless all the stipulations of the Contract have been fulfilled by the contractor and all claims and demands made by the Employer for and in respect of damage or loss by, from or in consequence of the Works, but excluding the claims made by the Contractor on the Employer, have been finally satisfied.

The above provisions override provisions of GCC clause 15.2.



(PART -II) 1.1 GENERAL 1.2 Work under this contract shall be executed as given in this tender document and as required at

site whether specifically shown or not. The Contractor shall carry out and complete the work under this contract in every respect in conformity with the contract documents, as per directions of and to the satisfaction of the Employers' Representative.

1.3 The tenderer shall constitute a competent qualified team to execute the Elevator in strict compliance to statutory rules and specifications, drawings and relevant standards, whether specifically mentioned in Tender or Drawings or BOQs or not.

1.3.1 In case the any part of Elevator Works are planned to be executed through Sub Contractors, the tenderer shall assess the capabilities of the Subcontractors and satisfy himself as regard to suitability, time schedule of work and quality standards of sub-contractors and furnish complete credentials viz. Willingness to quote, legal status, registration, owners /partnership, IT return, sales tax registration, past experience, solvency certificate and other information asked in ITT regarding the proposed sub contractor/s which shall not be changed except in the cases where the change is approved by Employer’s Representative to control the quality and timely completion of work. The main bidder shall make available all the tender documents, specifications and drawings to the Sub-contractors prior to bidding to ensure quality, timely completion and under standing of work by Sub Contractors.

1.3.2 An undertaking from such sub contractors for having received above information and related documents, having understood the Scope of Work and willing to execute the work shall be submitted at the time of submission of tender, however the employer reserves the right to reject /change the sub contractor at any stage. Sub contractor shall be deemed to be aware of the Site Conditions, contractual conditions, nature of work, and all the risks associated with the work. Sub contractors shall at all times keep upon work site competent and experience personnel with communication and transport facility. Any instruction given to the representative shall be deemed as given to Contractor and Sub contractor. No Sub Contractor shall be Engagement by Main contractor without getting Prior approval from DMRC and no work shall be given to subcontractor till approval.

1.3.3 No Sub letting by the contractor shall be permitted except for specific items such as the Distribution Panels/Board Manufacture, subject to approval of Employer’s Representative.

1.4 In case of any contradiction between Part I and Part II of Special Conditions of Contract, the order of Preference shall be as follows: -

a) Part II – Special Conditions of Contract.

b) Part-I – Special Conditions of Contract. 2.0 INTENT OF SPECIFICATIONS

2.1 Technical specifications forming a part of this contract are intended to cover work referred above. It is not the intent to specify completely herein all aspects of design, constructional features of equipment and details of the work to be carried out, but nevertheless the intent of the specification is to ensure that the equipment and work shall conform in all respects to the relevant Bureau of Indian Standard Specifications, Codes of Practice, Relevant International Codes & Standards, Indian Electricity Act, Indian Electricity Rules ,The Bombay Lift Rules and other Statutory Regulations as may be applicable and to high standards of engineering, design and workmanship. The equipment and work shall perform in continuous operation in a manner acceptable to the Employers' Representative who will interpret the meaning of the specifications and drawings and shall have the right to reject or accept any equipment or work which in their assessment is not complete to meet the requirements of this specification and/or applicable Codes and Standards.

2.2 The work shall conform to all provisions of the relevant Government Legislation, Regulations and Bye- laws of the Central/State/Local Authorities and of any State Electricity Boards/Companies to

whose system the installation is proposed to be connected. The Contractor shall give all necessary notices required under the said Acts, Regulations and/or Bye- laws.



2.3 The contractor shall examine the installations' specifications, drawings & schedule of quantities for feasibility & safety and may suggest or ask for change required if any to provide satisfactory & safe services of the equipment designated for the Project.

3.0 SPECIFICATIONS AND SCHEDULES

3.1 The technical specifications and schedule of quantities shall be considered as part of this contract and any work or materials shown in schedule and not called for in the specifications or vice versa, shall be executed as if specifically called for in both. The drawings are for the guidance of the contractor. Exact locations, distances and levels will be governed by the site conditions.

3.2 Special conditions of contract shall be read in conjunction with the General Conditions of the Contract, Technical Specifications, Bill of Quantities, drawings and any other document forming part of this contract. For any discrepancy between the General Conditions and Special Conditions, provisions of Special Conditions shall prevail. For any discrepancy between Technical Specifications and Bill of Quantities, the provisions of Bill of Quantities shall prevail.

3.3 Wherever it is mentioned in the specifications that the Contractor shall perform certain work or provide certain facilities, it is understood that the Contractor shall do so at his own cost.

3.4 Where the Contract Technical Specifications stipulate requirements in addition to those contained in the applicable Indian Standard Codes Relevant International Codes & Standards and Specifications, these additional requirements shall also be satisfied.

3.5 The Contractor must get acquainted with the proposed site for the works and study specifications and conditions carefully before tendering. The work shall be executed as per programme approved by the Employers' Representative. If part of site is not available for any reason or there is some unavoidable delay in supply of materials stipulated to be supplied by the Employers' Representative, the programme of construction shall be modified accordingly and the Contractor shall have no claim for any extras or compensation on this account.

3.6 Should the tenderer wish to depart from the provisions in these technical specifications, such departure shall be listed in a separate schedule with full particulars and reasons for the same.

3.7 Contractor shall get the arranged material inspected/tested as required before use and shall not move/ dispose off the material so arranged without the written permission of authorized representative of Employer.

4.0 SITE CONDITIONS

4.1 Tenderers, if they so desire, can, before submitting the tender, inspect the site of the work after obtaining prior approval from Employers' Representative in order to familiarize themselves of the conditions of work prevailing at site as also quantum of statutory levies (taxes, duties etc.) applicable. No extra claim on account of lack of such knowledge shall be entertained after award of contract.

4.2 All equipment and work covered by this contract shall be capable of operating continuously and delivering the rated output at ambient conditions prevailing at site. The anticipated maximum and minimum extremes at site are as below.

Location - Delhi

Elevation - Around 300 m above sea level

Maximum extreme - Temperature = 45 °C -- RH = 90%

Minimum extreme - Temperature = 0 °C -- RH = 90%

5.0 MATERIALS AND EQUIPMENT

5.1 PROCUREMENT OF MATERIAL



Contractor shall order for the approved make of material only and shall progressively forward the copy of order placed and test certificates of the material to the Engineer/Employer’s Representative. Contractor shall propose the make of the material as per List of approved make available in Tender Document & obtain vendor approval from the Employer before ordering the material. It may so happen, where particular material does not appear in list of Approved Makes of the Tender Document / Bill of Quantities or Else where in the Tender Document. In such case, Tenderer shall propose a reputed make and obtain Employer’s approval before Ordering.

5.2 MAKE 5.2.1 Contractor shall use the material of approved make as per approved list unless specified in

BOQ or as approved by the Employer’s representative.

5.2.2 The contractor shall ensure the correct selection of the approved make meeting the specifications and application duties. Before placing order for procurement, the sample of approved make shall be got verified for its suitability to the specification and application duty. However in case Employer’s representative/ engineer, whose decision will be final and binding on both parties, considers that the make/ model proposed by the contractor does not meet the requirement, the contractor will be required to propose an alternative make acceptable to the Employer’s Representative.

5.2.3 The Contractor shall quote the rates for material and equipments as per the list of approved makes. In the event of contractor wanting to use alternate makes other than those stipulated for any reason, the contractor can send a proposal after ensuring that what he proposes at least meets both the quality, and safety standard of the stipulated makes, and the financial benefit that will accrue to the Employer. He shall also stand full guarantee to his alternate proposal. The alternate makes can be used only after an approval accorded by the Employer, whose decision will be final in the matter.

5.2.4 Vendor Approval Procedure

The approval of any equipment or product to be used Works shall be done in two stages

(a) The first stage is Vendor Approval, which is

• Assessment of capability of proposed Vendor to supply a particular equipment or product, with quality and performance requirements, as required by Specifications as well as other contract conditions.

• Assessment of the financial and functional strength of the Vendor to supply the requisite quantity of equipment and product as per delivery schedule acceptable to contractor.

(b) In the second stage, called as Technical Submission Approval Stage, selection of Equipment or product from the equipment / products manufactured / supplied by the approved vendor will be done. This stage includes thorough technical assessments about the conformance of the offered equipment / product to the Specifications and other requirements.

(c) To obtain Vendor Approval the Contractor must apply with the five sets of the following documents to the Engineer

(i) Company Profile and Experience of the Vendor

(ii) Details of the facilities available at the Works / Manufacturing Unit where the proposed equipment / product shall be manufactured.



(iii) ISO 9000 Certification for the Works / Manufacturing Unit where the proposed equipment / product shall be manufactured (The Works / Manufacturing Unit where the proposed equipment / product shall be manufactured must have ISO 9000 Certification)

(iv) Proof regarding compliance to Manufacturer’s Qualifications. The offered products must be proven in service before.

(v) Audited Financial Statements of the Vendor for the last three years.

(vi) Type test certificates from accredited laboratories for the proposed type of equipment / products to establish the technical capability of the vendor (In case, specific requirements are mentioned in the relevant sections of Specifications with regard to type testing, same shall also be complied additionally). Proposal received without the type tests certificates as mentioned above, shall not be considered as a Vendor Proposal and summarily rejected.

(vii) Clause wise compliance of the relevant Clauses of Specifications.

(viii) Details of supplies / orders executed in last ten years for the type of equipment / product offered. Any other item as required by Employer / Employer’s Representative.

(d) Contractor must check and certify that vendor Proposal is complete and all the above documents are available in the Vendor Proposal. In addition, the Contractor must check / certify compliance to the Specifications before forwarding the same.

(e) Incomplete Vendor Proposal will not be treated as a submission and will be returned.

(f) Engineer will give Approval to the Vendor Proposal (received complete with all the documents mentioned above) within ten working days from the date of receipt.

(g) Technical submission shall be accompanied with the calculations / other technical documents to justify the selection of any particular model of equipment / product, detailed technical features / parameters of the selected product, type test certificates from the accredited laboratories for the offered products, any other document required by the Engineer.

(h) Engineer will give Approval to the Technical Proposal (received complete with all the documents mentioned above) within ten working days from the date of receipt.

5.2.5 It may be noted that Approval of Vendors above shall only be done by Employer / Engineer after the award of this work. Vendor Approval Submissions shall not be included in the Tender Packages. Conditional Tender offers received from Tenderers with particular Vendors for supply of equipment / products shall not be considered.

5.2.6 It may further be noted that Employer / Engineer shall be under no obligation to accept equipment / products manufactured by the successful Tenderer, unless it meets the entire criterion mentioned above.

5.3 SAMPLES

A list of items of materials and equipment together with samples, as required, shall be submitted to 'Engineer' as per agreed schedule, for approval, before being used on work. No change in samples and deviations from drawings of equipments shall be made from without the written instructions of the Employers' representative. Approvals given by the Employers' representative to any samples or drawings submitted by the Contractor shall not in any way exonerate the Contractor from his liability to carry out the work in accordance with the terms of the contract and



serving the purpose as per the standards.

5.4 SUBSTITUTE MATERIALS

Any item, which is proposed as a substitution, shall be accompanied by all technical data giving sizes, Performance Data, Utilization Data, Technical Specifications, Technical Literature, Particulars of Materials, Rate Analysis and the Manufacturer's name. At the time of the submission of proposed substitution the Contractor shall state the credit, if any, due to the owner, in the event the substitution is approved. All changes and substitutions shall be requested in writing and approvals obtained in writing from the Employers' Representative. Any Proposed substitute material shall be of Reputed make.

5.5 MANUFACTURER’S INSTRUCTIONS

If manufacturers furnish specific instructions relating to the materials used in this contract covering points not specifically mentioned in this document, manufacturer’s instructions shall be brought to the notice of Employers' Representative for further instructions in the matter. Such instructions from the manufacturer shall be complied by the Contractor.

5.6 INTERCHANGEABILITY

All similar parts and/or equipments shall be interchangeable with one another.

5.7 MATERIAL TESTING

The Employers' representative shall have full powers to require any material used in work to be tested by an independent agency at the Contractor's expense in order to prove its soundness and adequacy.

5.8 ASSEMBLY AND INSPECTION OF ELEVATORS a. Shop assembly of all component parts shall be made to ensure that all parts are

properly fitted to minimize installation problems. b. The Employer reserves the right to inspect any machinery, material and component

(hereinafter collectively called “apparatus”) finished or used by the contractor under this contract and may reject which is defective in workmanship or design or otherwise unsuitable for the use and purpose intended or which is not in accordance with the intent of this contract. The contractor shall on demand by the Employer, remedy/replace at the contractor’s expenses any such defective or unsuitable apparatus at No cost to the Employer. The contractor shall advise the Employer in advance when apparatus is ready for inspection in the contractor’s workshop and/or in his sub Contractor’s workshop.

c. The Employer’s Representative shall at all times have access to all parts of shops

where apparatus are being manufactured and also shall be provided with all reasonable inspection facilities by the contractor and his Sub Contractor.

d. None of the apparatus to be furnished or used in connection with this contract will be

supplied until shop inspection and performance testing, wherever possible, satisfactory to the Employer’s Representative has been made. Such shop inspection of the apparatus shall not however, relieve the contractor from full responsibility for furnishing the apparatus confirming to the requirements of this contract not prejudice any claim, right or privilege which the Employer may have because of the supply of defective or unsatisfactory apparatus. Should the Employer waive the right to inspect any apparatus, such waiver shall not relieve the contractor from his obligation under this



contract.

e. The above clauses are in addition to the provisions available in the Tender Document, elsewhere which are applicable.

f. In addition to the above, the provisions as per Specifications, Codes, Standards & Tender Documents are to be followed.

5.9 INSTALLATION AND COMMISSIONING OF ELEVATORS a. The contractor shall carry out the complete installation and commissioning. All work

shall commence on previously prepared locations for the main and sub systems. All the materials shall be moved from their place of storage into the plant by the contractor. The contractor shall make his own arrangement to off load materials received at various points, dispatch to site and to store all material received at site. The Employer shall provide clear storage and installation space only. All installation tools and tackles as and when required to suit the installation programme shall be provided by the contractor.

b. The above clauses are in addition to the provisions available in the Tender Document

elsewhere which are applicable. In addition to the above, the provisions as per Specifications, Codes, and Standards & Tender Documents are to be followed.

5.10 TESTING & COMMISSIONING OF ELEVATOR SYSTEM a. On completion of the installation, the contractors shall arrange to carry out various initial

tests as detailed below, in the presence of and to the complete satisfaction of the Engineer. Any defects or shortcomings found during the tests shall be speedily rectified or made good by the contractor at his own expenses.

b. Contractor shall prepare Elaborate Installation & Testing Procedure (ITP) & shall

submit the same for Employer’s approval prior to installation & testing .

c. The Testing & commissioning of Elevator System is to be carried out as per applicable

National / International Standards, Statutory requirements etc.

d. Lift Management System its compatibility with Building Management System (with

BACNET Protocol) & interface with Building Management & Fire detection System, shall also be tested & certified. The contractor shall provide all necessary tools, Instruments, gauges, flow meter, Manometer, ammeter etc. As may be required for conducting the various tests.

e. The above clauses are in addition to the provisions available in the Tender Document, elsewhere which are applicable.

f. In addition to the above the provisions as per Specifications, Codes, Standards &

Tender Documents are to be followed.

6.0 STATUTORY APPROVALS

6.1 The Contractor shall submit the required applications, drawings, etc., to the concerned statutory authorities and obtain their approval, license, permission, clearance and/or sanction. All the workmen



and supervisory staff shall be qualified and certified license holders or have competency from National / Internationally recognized agency empowered to issue, to carry out similar work or authority.

6.1 The final completion certificate shall be obtained by the Contractor from all statutory authorities to enable the Employers' representative to commission the equipments/installation for utilization. The Contractor shall bear all expenditure to be incurred for getting the installations approved and obtaining the statutory approvals. The work shall not be deemed to have been completed until all the approvals etc., have been obtained by the Contractor. All Legitimate Fees paid by the Contractor to the statutory authorities shall be reimbursed by the Employers' representative on production of receipts. However, all other charges and liasoning work expenses shall be borne by the Contractor. Obtaining statutory approvals by the Contractor shall form a part of the Contractor’s scope of the contract work. The Contractor shall obtain all the required statutory approvals including but not restricted to the following.

a) ELEVATOR WORKS: -

Approval from Electrical Inspector to Govt. of India for DMRC & Lift Inspector including approval on submittal and of works before energisation , clearance from Statutory Authorities for Energising the System after Completion of Work as required.

b) Approval of Elevator system layout from Delhi Fire Service for getting Design clearance/ Fire Clearance.

Clearance from Delhi Fire Service for energizing the systems after completion of work and to obtain No Objection Certificate from Delhi Fire Services.

Approval of Drawings as required and clearance from authorities after Completion of work.

c) Any other approvals as required for the complete systems as per the scope of tender.

7.0 CO-ORDINATION OF WORK AT SITE

The Contractor shall work in co-ordination and co- operation with the Building Contractor and/or any other agencies at site and shall arrange to place the pipes/ conduits/inserts etc in the masonry and concrete as required, along with the progress of building works. Any hold up of the building or other works because of delay in placing the pipes/Conduits/ inserts etc or otherwise shall be the responsibility of the Contractor and shall make him liable for damages as may be considered and levied by the Employers' representative.

8.0 PARTICULARS TO BE FURNISHED ALONG WITH TENDER

Tenderer is expected to go through technical specifications, drawings and other details carefully and confirm full compliance to the same. Whenever technical specifications are not mentioned, contractor is required to follow latest national/ international standards to ensure highest quality of work.

In case the Tenderer finds himself unable to adhere to any of the specification/parameter, ha should clearly indicate the reasons for the same in schedule of deviations and propose alternative standards as per the International/National practice.

9.0 SCOPE OF ELEVATOR WORK

The scope of work under this contract shall include the Design, Manufacture, Testing at Manufacturer’s works, Supply, Transportation, Delivery, Storage, Erection, Site Testing & Commissioning, shop drawings, approvals from relevant authorities of Electrical, LV system & Fire Fighting Works including co-ordination & visioning with other Contractors/Agencies & DDC as required to complete the work, & other provisions as stipulated in General Conditions of Contract (GCC), Special Conditions of Contract (SCC), Special Specifications, Bill of Quantities & other Tender documents comprising of but not restricted to :



I) Provision of 24 nos. Elevators ( as detailed in Vol.4 –BOQ) II) Provision of Elevator Monitoring System & Fault Diagnostics System.

IV) Integration with Building Management System &Fire Detection System.

V) All required Drawings preparation & its approval, Obtaining Statutory approvals

Sanction and Lift Safety Certificate of Elevator Systems from Lift Inspectorate & other authorities.

VI Any other works as required to complete overall work in all respect.

Scope of work shall also include all Civil works as indicated in Bill of Quantities and also not covered in Interface Document, Section 5 of NIT associated with Electrical, LV system and Fire Fighting works and making and painting the Civil works as required.

Scope of work shall also include the following:

- Maintenance of the area during implementation stage for Multy Storey Building consisting of 2 Basements.

- De-mobilisation, Clearing of all Temporary Works and Facilities after completion of job.

- Establishing Site Office with Documentation, Communication & Transport Facility, Material Storage Facility & Maintenance of the Area during implementation stage for the Electrical, LV system & Fire Fighting works by the Electrical Contractor.

- Obtaining Necessary Permits / Approval to Commence work at site form Local Authorities.

- Scope of work shall also include obtaining all Statuary & Mandatory Permissions / Clearances / Approvals from the concerned authorities for Commissioning of the Installations complete as stipulated is Para 6 of Special Conditions of Contract - Part II.

- The Contractor shall include the Supply of entire material in accordance with specification and whole of the work necessary for the complete installations as set down in the specification and with the accompanying schedules & drawings. Material & Components not specifically stated in the Specifications and / or Bill of materials or not shown in the Drawings, but which are necessary for satisfactory installation and Operations of the System, shall be deemed to have been included in the Scope of Work.

- Any other item of work as may be required to be carried out for completing the work under this Contract in all respects in accordance with the provisions of the Contract and/or to ensure the safety of installation during and after execution.

All Implied And Allied Items to Complete the work.

The value of the work shall be on Item Rates accepted in Letter of Acceptance subject to such additions thereto or deductions there from as may be made under the provisions of the Contract.

The Rates are inclusive of all Cost but not limited to the cost such as for Plants, Equipments, tools, all type of labours, supervision, all materials from the source of supplies as approved by Engineer/Employer including all lead and lifts, transport, all temporary works, erection, maintenance, contractors profits & establishment / overheads together with preparation of designs and drawings, all general risks, taxes,



royalties, duties, cess, octroi and other levies, insurance liabilities and all other obligations set out or implied in the contract for completion of work except otherwise specified in Bill of Quantities or elsewhere in the Tender documents.

10.0 DRAWINGS & OTHER DOCUMENTS

10.1 Working drawings (Shop Drawings) and Particulars to be furnished by the Contractor before Commencement of Work

The Contractors shall submit Six sets of following drawings and technical particulars along with Two soft copies (CDs) after the award of contract for approval of Employers’ representative before commencement of work at site/fabrication at manufacturer’s work. The mode of submission and procedure for incorporations of comments by Employers on such drawings, resubmission and final approval shall be as finalized at site by the Employer.

Obtaining the Fire Clearance Certificate from Fire authorities and all other Statutory including Lift Inspectorate Approval and getti9ng issued License for Lift Operation. Scope of Work shall also include all Civil Works as indicated in the Bill of Quantities and also not covered in Interface document, Section 5 of NIT associated with Elevator Works and making and painting the Civil Works as required & other authorities.

10.1.1 Elevator works

a) Manufacturing Drawings

b) Elevator System Layouts

c) Elevator Plans

d) Sub-System Drawings

e) Single Line Power Supply Diagram

f) Elevator Drive

g) Elevator Control System

h) Machine Room Layouts

i) Schematic Diagrams

j) Cable Indexes, Cabling Diagrams, Wiring Diagrams etc.

k) Lift Protection Scheme & Drawings

l) Cable Tray & Race Way Layouts

m) Earthing Layouts

n) Lift Switchgear Panel Drawings

o) General Arrangement Drawings

p) Conduiting Layosuts

q) Foundation & Mounting Drawsings as applicable

r) Lift Shaft Drawings

s) Drawings indicating Location of Trap Doors



t) Manufacturing Schedule

u) Erection Schedule & Erection Drawings

v) Interface Drawings

w) Elevator Monitoring System Drawings

x) Any other Drawing required to complete Elevator Works

10.2.1 MANUALS

The contractor shall provide/produce 6 copies of Manuals along with Two Soft copies in bound term as approved by the Employer for all Contractor-supplied equipment and systems. The following Set of Manuals are to be provided separately for Electrical, LV System & Fire Fighting Works:

Each and every manual shall be divided kinto indexed sections explaining the subject matter in logical steps. Most manuals shall consist of A4 size printed sheets bound in stiff cover, wear-resistant binders clearly and uniformly marked with the subject matter and reference number. Where alternative sizes are proposed, (e.g. A5/A6 pocket books of schematic wiring diagrams) these shall be submitted for review of Employer representative. The binding shall allow for all subsequent changes and additions to be readily effected.

Information shall be provided in pictorial form wherever possible and shall include step-by-step instructions and views of the particular equipment including exploded views. Programmable equipment shall be supplied with sufficient flow charts and fully documented programmes to enable faults to be quickly identified and system modification to be undertaken at any time.

The Contractor shall provide clarifications and amendments to the Manuals as necessary during the Defects Liability Period. Updates shall be provided for the originals and all copies.

The Contractor shall provide/produce 6 copies of Manuals along with Two Soft copies approved by the Employer for all Contractor-supplied equipment and systems. The following Set of Manuals are to be provided separately for Elevator Works.

10.2.1 OPERATION MANUALS

The Contractor shall provide operation manuals explaining the purpose and operation of the complete system together with its component subsidiary system and individual item of equipment. The characteristics, rating and any necessary operating limits of the Equipment and Sub-systems shall be provided. The Operation Manuals shall focus on operation aspects under normal and emergency conditions. The Draft Operation Manuals are supplied 3 months prior to Data of Completion of Elevator Works. Operation Manual will also include Trouble Shooting & Diagnosis.

10.2.2 MAINTENANCE MANUALS

a) The Contractor shall provide particulars of operating parameters, tools for dismantling and testing, methods of assembly and disassembly, tolerances, repair techniques and all other information necessary to set up a repair and servicing programme.

b) The manual shall also include inspection/overhaul procedure and periodicity of various inspection/overhaul schedules in detail including the tools, special tools/plants, and facilities required. The manual shall be subject to review by the Employer’s Representative.

c) The maintenance manual shall also include an illustrated parts catalogue of all plant supplied and shall contain sufficient information to identify and requisition the appropriate part by maintenance staff. The catalogue shall comprise 3 sub-sections.

d) the first shall be an alphanumeric parts list, which shall include the following information:



i) Part number

ii) Description

iii) Name of manufacturer

iv) Quantity and unit

v) Part number of next higher assembly (usually a line replaceable unit).

vi) Cross-reference to figure number.

vii) Category: e.g. consumable, line replaceable unit, repairable.

viii) Life-expected life, Mean time between failure or mean distance between failure where available.

ix) General or specific purpose.

x) The second is a series of illustrations to indicate the location of each replaceable item which shall be clear and progressive with exploded views to enable parts to be identified easily by cross-reference with the alpha-numeric list.

xi) Maintenance Manual shall include the following:

i) Infrastructure required for the maintenance.

ii) Maintenance check sheets for I line, II line & III line maintenance.

iii) Illustration of lift’s components, sub-assemblies, assemblies etc. with a sketch.

iv) Detailed explanation of safety items.

v) Detailed overage of trouble shooting.

vi) Reliability Centered maintenance (RCM), Maintenance Requirement Analysis, Condition Monitoring based Maintenance & Reliability, Availability & Maintainability datas.

vii) Check Sheets & Scope of Work for Comprehensive Annual Maintenance.

10.2.3 TRAINING MANUALS

Training Manuals are a convenient source document for use ins the field. The Contractor may prepare Training Manuals as per requirement of the project.

Training Manuals shall be separate from Operation and Maintenance Manuals.

The Contractor shall prepare Training Manuals and submit them to the Employer for review and approval at least 3 months prior to Date of Completion of Elevator Works.

Throughout the Contract and DLP, it shall be the responsibility of the Contractor to supply the Employer with all changes and revisions to the Training Manuals.

Training Manuals shall become the property of the Employer.

The Contractor shall provide Six Hard Copies + Two Soft Copies of the Training Manual as directed by Employer’s representative.

The Employer reserves the right to copy all Training Manuals for use in Training Courses.



10.2.4 SYSTEM MANUALS

System Manuals shall cover a Comprehensive Description of all Systems & Sub-Systems, Principles at Block Diagram Level, Colour Photographs of Systems & Sub-Systems etc.

10.2.5 ELEVATOR MACHINE ROOM MANUALS

All wiring diagrams and circuits, protection scheme, equipment layout, terminal and cable listing and including such external equipment as may be necessary for completeness. This shall cover all equipments provided in Machine Room.

10.2.6 INSTALLATION & COMMISSIONING TEST PROCEDURES AND TEST VALUES

Shall cover commissioning test procedures for all the equipment and the final test values of the equipment on load, without load, protective earthing and measures taken to avoid surprise failures. Installations, Testing & Commissioning procedure shall be made and got approved before Installation for all Equipments & Systems.

10.2.7 CONDITION MONITORING MANUAL

Shall cover the condition monitoring procedures, yardsticks, equipment wise condition norms etc. to facilitate monitoring of equipment and avoid surprise failures.

10.2.8 SOFTWARE MANUALS

Wherever applicable, Software Manuals covering details regarding Software, Usage, System Administration etc. will be provided. This will cover details of Lift Monitoring System also.

Contractor shall submit all Manuals for review by the Employer’s representative prior to installation and the Contractor provide 3 copies of all Manuals well in advance and explain so as to understand the Manuals by the user prior to commissioning.

10.3 OTHER DOCUMENTS

The Contractors shall supply Six sets of hard copies and two sets of soft copies (CDs) of the following after completion of work: Work shall not be deemed complete till this requirement is satisfactorily complied with. Two reproducible copies of such drawings shall also be submitted separately.

10.3.1 ELEVATOR WORKS

a) Manufacturing Drawings

b) Elevator System Layouts

c) Elevator Plans

d) Sub-System Drawings



e) Single Line Power Supply Diagram

f) Elevator Drive

g) Elevator Control System

h) Machine Room Layouts

i) Schematic Diagrams

j) Cable Indexes, Cabling Diagrams, Wiring Diagrams etc.

k) Lift Protection Scheme & Drawings

l) Cable Tray & Race Way Layouts

m) Earthing Layouts

n) Lift Switchgear Panel Drawings

o) General Arrangement Drawings

p) Conduiting Layosuts

q) Foundation & Mounting Drawsings as applicable

r) Lift Shaft Drawings

s) Drawings indicating Location of Trap Doors

t) Manufacturing Schedule

u) Erection Schedule & Erection Drawings

v) Interface Drawings

w) Elevator Monitoring System Drawings

x) Any other Drawing required to complete Elevator Works

10.3.1.2 Results of installation and commissioning test and other tests as required and specified. The Contractor shall be required to carry out all tests required as per specification with his own equipment and at his own cost and in case the test results are not within permissible value, take necessary remedial action at his cost to bring them to desired level.

10.3.1.3 Technical literature and test certificates as required together with field test results and manufacturer test certificates.

10.3 TEST CERTIFICATES

Contractor has to carryout all type tests, acceptance tests, special tests, routine tests and commissioning tests as per IS / CPWD specifications, other codes, specifications, etc., as required by Engineer. Contractor shall furnish 6 copies (bound, as approved by the Engineer) of certificates for the type-tests, routine-tests carried out as per the relevant Standard Specification for every equipment / component/ fitting either at the manufacturer’s works or in a laboratory approved by the Engineer, and the cost thereof shall be borne by the Contractor. Test certificates of successful prototype tests shall be furnished within a month of completion of the prototype test and routine test certificates after passing of the equipment /component/ fitting by the Engineer’s Representative on inspection. The type test to be witnessed will be on the sole discretion of the Engineer. Type tests



may not be required in those cases where the Contractor can produce certified evidence that the required Type Test has been performed successfully on identical equipment and produced in a factory where the equipment to be supplied under the contract is to be manufactured, provided the Type Test has been carried out and witnessed by recruiting Test agencies. The final decision regarding acceptability and acceptance of the Type Test, certificate produced shall rest with Employer’s representative.

(a) The Tests have been included at the appropriate places in the Specifications.

In the Special Conditions of Contract, the following has been included:

i. The Type Test Tests which will be witnessed by Employer’s representative will be decided solely by the Representative.

ii. The Costs of all Testing is to be included in the rates except for expenses of travel and boarding of Employer’s Representative.

The Test certificates for Acceptance Tests, Special Tests, Routing Tests and Commissioning Tests, which will be performed in the presence of Employer’s Representative, has to be submitted in 6 copies. However, this will not absolve the Contractor of the Complete System to be made functional in all respects. An Integrated Testing & Commissioning shall be done for the complete Elevator system specified.

11.0 SAFETY REGULATIONS

11.1 The Contractors shall, at his own expense, arrange for safety provisions as per safety codes of Indian Standards Institution, Indian Electricity Act and such other Rules, Regulations and Laws as may be applicable, as indicated below, in respect of all labour, directly or indirectly employed in the work for performance of the Contractors’ part of this agreement.

11.2 While the Indian Electricity Rules 1956, as amended up to date, are to be followed in their entirety, particular attention is drawn to the variation clauses indicated in Appendix ‘C’. Any installation or portion of installation which does not comply with these rules should be rectified immediately.

11.3 It shall be ensured that the control switches and distribution boards are duly marked , the distribution diagrams of sub-stations are prominently displayed, and the sub-station premises, main switch rooms and D.B enclosure are kept clean. Particular care should be taken to prevent the sub-station being used as store for inflammable materials, broken furniture, waste materials etc.

11.4 No inflammable materials shall be stored in places other than the rooms specially constructed for this purposes in accordance with the provisions of Indian Explosives Act. If such storage is unavoidable, it should be allowed only for a short period and in addition, special precautions, such as cutting off the supply to such places at normal hours, storing materials away from wring and switch boards, giving electric supply for a temporary period with due permission of Engineer shall be taken.

11.5 Rubber or insulating mats should be provided in front of the main switch boards or any other control equipment of medium voltage and above.

11.6 Protective and safety equipments such as portable fire extinguishers rubber gauntlets or gloves, earthing rods, linemen’s belt, portable artificial respiration apparatus etc. should be provided in easily identifiable locations. Where electric welding or such other nature of work is undertaken, goggles shall also be provided.

11.7 Necessary number of caution boards such as “Man on Line, Don’t switch on” should be readily available in easily identifiable locations.

11.8 Standard first aid boxes containing materials as prescribed by the St. John Ambulance Brigade or Indian Red Cross should be provided in easily identifiable locations and should be readily available.

11.9 Periodical examination of the first aid facilities and protective and safety equipments provided shall be undertaken and proper records shall be maintained for their adequacy and effectiveness.



11.10 Charts (one in English and one in regional language ) displaying methods of giving artificial respiration to any recipient of electrical shock shall be prominently displayed at appropriate places.

11.11 A chart containing the names, addresses and telephone numbers of nearest authorized medical practitioners, hospitals, Fire Brigade and also of the officers in charge shall be displayed prominently along with the First Aid Box.

11.12 Steps to train supervisory and authorized persons of the Engineering staff in the First aid Practices, including various methods of artificial respiration with the help of local authorities such as Fire Brigade, St. John’s Ambulance Brigade, Indian Red Cross or other recognized institutions equipped to impart such training shall be taken, as prompt rendering of artificial respiration can save life at time of electric shock.

11.13 All new recruits should be given such First Aid Training immediately after appointment.

11.14 All supervisory and authorized persons of the Engineering staff should be deputed for refresher course in First Aid Training periodically.

11.15 Electrical wiring and control switches should be periodically inspected and any defective wiring, broken parts of switches, which will expose live parts, should be replaced immediately to make the installations safe.

11.16 No work shall be undertaken on live installations, or on installations, which could be energized unless another person is present to immediately isolate the electric supply in case of any accident and to render first aid, if necessary.

11.17 No work on live HT/ L.T. bus bar or pedestal switchboards should be handled by a person below the rank of a licenced Wireman and such a work should preferably be done in the presence of the Contractor’s Engineer .

11.18 When working on or near live installations, suitably insulated tools should be used, and special care should be taken to see that those tools accidentally do not drop on live terminals causing shock or dead short.

11.19 The electrical Switchgear and distributions boards should be clearly marked to indicate the area being controlled by them.

11.20 Before starting any work on the existing installation, it should be ensured that the electric supply to that portion in which the work is undertaken is preferably cut off. Precautions like displaying “Men at Work” cautions boards on the controlling switches, removing fuse carrier from theses switches and these fuse carriers being kept with the person working on the installation, etc. should be taken against accidental energisation. “Permit to Work” should, be obtained form the Engineer. No work on H.T. main should be undertaken unless it is made dead and discharged to earth with an earthing lead of appropriate size. The discharge operation shall be repeated several times and the installation connected to earth positively before any work is started.

11.21 Before energizing an installation after the work is completed, it should be ensured that all tools have been removed and accounted, no person is present inside any enclosure of the switch board etc. any earthing connection made for doing the work has been removed, “Permit to Work” is received back duly signed by the person to whom it was issued in token of having completed the work and the installation being ready for re-energizing and “Men at Work” caution boards removed.

11.22 In case of electrical accidents and shock, the electrical installation on which the accident occurred should be switched off immediately and the affected person should be immediately removed from the live installation by pulling him with the help of his coat, shirt, wooden rod, broom handle or with dry cloth or paper. He should be removed from the place of accident to a nearby safe place and artificial respiration continuously given as contained in BIS. Code and Standard prescribed by St. John Ambulance Brigade or Fire Brigade.

11.23 While artificial respiration on the affected person is started immediately, help of Fire Brigade and Medical Practitioner should be called for and artificial respiration should be continued uninterrupted until he recovers or medical help is availed.

11.24 Deleted

11.25 Deleted



12.0 CLEANING, FINAL PAINTING AND MARKING

12.1 All exposed steel work not actually embedded shall be painted as instructed. The Contractor shall be required to clean all equipment under erection as well as the work area and site at regular intervals to the satisfaction of the Employers' representative. In case the cleaning is not to Owner's satisfaction the same shall be got done at the Contractor’s cost.

12.2 STAGE OF DEBRIS AT SITE

(a) Debris and wastes like cable cut copies, conduit pieces etc. shall be stored only in an identified and approved location at site.

(b) There shall be periodically disposed, so that the site is maintained clean and tidy.

13.0 WORKMANSHIP

Good workmanship is an essential prerequisite to be complied for this work. Skilled workers under competent supervision shall carry out entire work in the most workmanlike manner by skilled workers under competent supervision.

14.0 CERTIFICATION OF WORK

14.1 The methodology shall be framed mutually agreed to certify the work, through checklists, standards progressively. Installation, Testing & Commissioning procedure shall be made and got approved well before Installation. The installations shall be checked by a quality assurance team of the contractor, Employer’s Representative.

14.2 The Contractor shall enlist the equipment assemblies/ sub assemblies/ components accessories and other movable components on successful installation and commissioning of the equipment.

14.3 The prior approval for energisation from the competent authority shall be obtained as per the statutory regulations in force. The Contractor shall be responsible for all safety aspects included and approved.

15 MAINTENANCE DURING DEFECTS LIABILITY PERIOD 15.1 During the defect liability period the contractor shall maintain all the assets on the lines of a

Comprehensive Maintenance Contract which will include replacement/rectification of defective equipment/component .The contractor is also required to carry out all the preventive maintenance schedules, specified by the manufacturers .The consumables required for undertaking preventive maintenance schedules shall be supplied by the contractor. The contractor shall be responsible for preventive as well as corrective maintenance. The infrastructure including T&Ps, M&P, Testing Instruments, Material Handling Equipments, Jigs & Fixtures and ladder etc. are to be arranged by the contractor for Maintenance during Defect Liability Period. Contractor shall furnish a List of M&Ps, T&Ps, Testing Instruments, Material Handling Equipments, Jigs & Fixtures, Unit Exchange Spares, Rotational Spares, and Components and Consumables along with quantities to be kept in DMRC’ premises during Defects Liability Period.

15.2 Contractor shall establish an office for the purpose with communication facility so as to facilitate

communication for reporting failures and liaison with DMRC’ maintenance staff manning Sushant Lok PD Area round the clock .The supervisor in-charge of contractor should be provided with mobile communication facility to ensure his presence at the site within 1 hours of reporting. Contractor shall ensure restoration /rectification/replacement within 3 hrs. for attending to Defects / Failures of Minor Nature and 8 hrs. for attending Defects / Failures of Major Nature to the satisfaction of Employer’s Representative. The Employer’s Representative in case of the delay as deem fit shall be empowered to carry out the maintenance at the risk and cost of the Contractor.

The Contractor shall carryout Corrective Maintenance at any time during 24 hrs. X 365 days

based on the occurrence of failures / breakdowns.



15.3 Deleted 15.4 The work of Full Service Maintenance shall be carried out as follows:- 15.4.1 Full Service Maintenance of the Elevator Works executed by the Contractor under this contract

during the Defects Liability period, during which, the Contractor shall be responsible for maintenance of the installation to achieve the Uptime stipulations including providing all consumables and spares as described hereunder. This shall be provided by the contractor at no extra cost and is deemed to be included in the quoted rates for the installation.

15.5 ROUTINE MAINTENANCE 15.5.1 Submit a schedule for routine maintenance which shall include the Manufacturer’s

recommendations and / or common engineering practice (for all plant and equipment). Any comment / instruction given by the Engineer – in – Charge vis – a – vis the maintenance schedule shall not absolve the contractor of his obligation to properly and fully maintain all the Elevator Systems at all times.

15.5.2 Plant and equipment history card shall be maintained by the Contractor which shall give full

details of equipment and frequency of checks and overhaul. 15.5.3 Submit Weekly status report to the Engineer – in – Charge. 15.6 REPAIRS 15.6.1 All equipment that require repairing shall be immediately serviced and repaired. All replacement

parts and labour shall be supplied promptly. 15.7 Deleted 15.8 MANPOWER 15.8.1 Adequate number of persons shall be provided including relief personnel for satisfactory

maintenance. 15.8.2 Duty allocation and Roster control shall be the contractor’s responsibility but shall be subject to

the approval of the Engineer – in – Charge. 15.8.3 The Contractor shall furnish the bio-data of all the personnel whom he proposes to deploy for the

maintenance work for the approval of the Engineer – in – Charge. The Contractor shall deploy only those personnel who are approved by the Engineer – in – Charge. Such approval shall not absolve the Contractor of his obligations of proper conduct and performance of his personnel. The Engineer – in – Charge shall have the right, without assigning any reason whatsoever, to ask the Contractor to remove from the Site any person, regardless of his having been approved earlier by the Engineer – in – Charge, and replace with another suitable person approved by the Engineer – in – Charge. The contractor shall expeditiously comply with all such instructions.

15.9 SHUT DOWN 15.9.1 No routine shut downs shall be permitted. 15.9.2 Contractor shall carry out Preventive Maintenance during Non-Operational hours with prior

permission of the Engineer – in – Charge. Corrective Maintenance is to be carried out as and when failures/ defects occur any time during 24 Hrs. X 365 days.

15.10 Deleted

15.11 SPARE PARTS, SPECIAL TOOLS & TEST EQUIPMENT



During the Defects Liability Period, the Contractor shall provide free of cost all materials

including consumables, unit exchange spares and emergency spares required for

maintenance (routine and breakdown) of the Elevator System provided under the Contract.

The provision of spares during the DLP excludes any spares / consumable required for

routine / breakdown maintenance of operation. Before the commission of Works the

contractor shall supply the spares, jigs and fixtures materials not later than 6 weeks before

the commissioning of the services. A list of such spares and materials required for maintenance during the Defects Liability Period and to be provided free of cost by the Contractor and if list is found insufficient then the same need to be augmemented for preventive and corrective maintenance of all the equipments supplied under the contract.

If these spares are not consumed during the Defects Liability Period, these shall become the property of the Employer at the end of Defects Liability Period.

16.0 Training

Training in Elevator Works is to be given to Employer’s nominated personnel adequately. Training is to be given at least 3 months prior to Date of Completion of Elevator Work

The contractor shall arrange for theoretical as well as practical training to both supervisors and staff adequately. Any training can be arranged in Delhi as well as outside Delhi within India with a minimum duration of 3 days. Separate Training will have to be arranged for Different Systems. The cost of Training except for Travel & Boarding Expenses of Employer’s Personal is to be borne by the Contractor. Training manual shall be submitted for DMRC’ approval. At the end of training, competency certificate should be issued to trained personnel by contractor.

16.1 GENERAL REQUIREMENT 16.2.1 This covers the requirements for a Training Program to train the Employer’s O&M personnel. The

training Program shall enable the staff to operate, service, enhance, maintain and interact with, the hardware, software, and firmware, such that the elevator systems and associated equipment will perform in accordance with the specifications of this contract.

The Contractor shall provide comprehensive training to the Employer’s O&M personnel. The Contractor shall provide competent training instructors, training manuals, all necessary aids and materials in support of all training courses. The training manuals shall be submitted in original plus five hard copies and in Two Soft Copies. The training instructors shall be qualified, competent, with sufficient years of practical experience in the relevant fields and possesses good communication skills. The training instructors shall be competent staff of the Contractor, or the sub-contractors or the equipment manufacturers.

16.2.2 The training shall be carried out at such locations where the greatest benefit for trainees may be

gained. This may be in any place in India, at place of manufacture assembly or testing, or at such other locations as may be necessary. All places of training shall be subject to review by Employer’s Representative.

16.2.3 The training courses and/or sessions shall include system performance requirements and all major equipment and works designed, by the Contractor.

16.2.4 The Contractor shall provide full-time on-Site management and co-ordination of the entire training programme to ensure the continuity of classes, and proper distribution of training materials, and be responsible for interfacing with the instructors.



16.2.5 The traindsing courses shall be delivered to all relevant Employer’s O&M personnel.

16.3 SCOPE OF TRAINING

The training shall be provided by the Contractor to the Employer’s personnel in Design, Manufacturing, testing, system architecture and installation practices related to Elevators.

16.4 TRAINING PROGRAMME

Contractor shall submit a training programme for 4 Trainer’s Weeks. There will be number of courses with duration varying form half to one full week. The number of trainees in each course may vary from 5 to 10. The areas of training will be including the following: S.No. Description

1. Elevator System Training. 2. Operation of Elevators. 3. Maintenance of Elevators. 4. Trouble Shooting. 5. Elevator Monitoring System. 6. Emergency Handling including Emergency rescrue Operations.

The above training shall be for Passenger Elevators& Freight Elevator.

16.5 TRAINING PLAN

The Training Program shall be prepared and submitted by the Contractor.

16.6 TRAINING COURSES

a) The Contractor shall provide Training Courses on all facilities, systems, equipment, hardware, and firmware, software. Each Course shall be specific, and shall consist of classroom, hands-on, or site training as necessary to accomplish the Course Objectives specified in the Training Program Plan.

b) All Concerend O&M & Security staff would need to be trained in emergency handling. c) All trainsding aids shall be used during training followed by practical & demonstrations. d) Trainer’s kit may be used for imparting training in trouble shooting. e) The Contractor shall provide training courses for each of the sub-systems, including but not

limited to: i) Elevator Control and Function system. ii) Elevator drive system. iii) Elevator Control & Monitoring System.

16.7 TRAINING MATERIALS

The Contractor shall arrange all Training Aids, Training Materials, Training Devices, Special Tools, Fixtures, Models, or other Equipment required to train Course Participants.

17.0 APPROVED MAKES

The Contractor shall arrange to provide all equipment/ accessories as required for the work as per the approved list of the makes as specified in the specifications unless the change is approved by the Engineer in case of non availability or better substitute in writing.

18.0 SITE OFFICE



Deleted

19.0 ORGANISATION

The Contractor/Sub contractor shall provide at his own cost Qualified Site Engineer with minimum staff as approved by the Engineer at site and maintain an all time team at its headquarter office for prompt liason. Necessary details as asked in formats be furnished regarding Electrical contractor team and the sub contractors team proposed for the work

20.0 TIME SCHEDULE

20.1 It is desirable that all the Elevator works are completed one Month prior

to the Date of Completion except those Items mentioned for Intermediate Milestones which are to

be completed accordingly.

The submittals of Contractor/sub-contractor at construction stage shall include the following but not limited to:

Submittal

Tentative schedule

A Letter of Intent to the contractor D

B Submission by contractor regarding appointment of approved sub contractor

D+15 days

C Release of the organisation proposed/deployed for the work and person to be coordinated with

Commencement (D +7)

Complete Organization Deployment (D+ 15)

D Establishment of the Site Office with communication, fax, transport facility within contractor premises.

D+30 days

E Release of general arrangement drawings for the approval of consultant/employer

Progressively, as decided mutually

F Proposal for approved makes proposed D+15 days or before

G Samples submission At least 15 days prior to use or mutually decided

H Subletting proposal for Materials as per the tendered drawings with a clause to adhere to changes as proposed by employer within the items of BOQ with delivery schedule as per the requirement of testing and commissioning one month prior to scheduled date of completion of concerned system/equipment.

D+30 days

I Release of Good for Construction Drawings D1

J Assessment of quantities by Contractor / sub contractor from issue of good for construction drawings

D1 +7 days or mutually agreed

K Release of shop drawings D1+15 days but prior to other inter-linked date

L Proposal for delivery schedule of items to be procured, detailing item, lead time, installation, testing and commissioning period and tentative date

Any date mutually agreed but ensuring availability of Item 15



Submittal

Tentative schedule

of completion of activity or item days prior to Installation

M Release of order for procurement items with delivery period as per requirement with an advise to employer giving details of item, firm address & phones and delivery period

Progressively D1+15 days but ensuring availability of Item 15 days prior to Installation (Order to be released immediately after Approval)

N Inspection of Items at manufacturer’s works as required

As decided mutually

O Delivery at Site and inspection there off Progressively, 15 days prior to Installation

P Report on execution of work, Estimated variation in quantities

Monthly or as decided mutually

Q Installation, testing and commissioning at site with progressive inspection as required

Without delaying any activity or as decided mutually/as advised to achieve Milestones

R Final inspection of Elevator Works excluding items mentioned for Intermediate Milestones.

1month prior to completion date / finishes / or as advised

S Submission of draft completion drawings, manuals and other documents as required

One month prior to completion date of the Concerned system/equipment.

T Hand over of the utilities and manuals, drawings, warranty/guarantee papers and deployment of maintenance staff for defect liability

Prior to completion date

U Any other items/item as required by employer As decided mutually

20.2 The Contractor shall within 15 days of award of Contract submit his time schedule, which shall be

binding on him. However employer reserves the right to amend /modify any of the dates in the interest of the work. Contractor/sub contractor shall propose the inspection/delivery dates as per mutual agreement. Contractor/ sub-contractor shall take in to account all such considerations while quoting for the offer.

21. POWER SUPPLY

21.1 Power supply is available at 415/240V 3 Phase 4 wire 50 Hz earthed neutral system and all equipment shall be suitable for the above power supply with a variation of + 10% to – 15 %. All equipment shall operate at these voltages and any equipment or component operating at other than the above power supply shall be provided with necessary transformer.



22. TOOLS AND SPARE PARTS

All tools, tackle, scaffolding and staging required for erection and assembly of the equipment and installation covered by the contract shall be obtained by the contractor himself. All other materials such as foundation bolts, nuts etc. are required for the installation of the plant shall also be supplied and included in the contract.

23. TESTING & HANDING OVER

23.1 The contractor shall carry out tests on different equipment as specified in various section in the presence of the Engineer in order to enable them to determine whether the plant, equipment and installation in general comply with the specifications.

23.2 All equipment shall be tested after carrying out the necessary adjustments and balancing to establish equipment ratings and all other design conditions, the test data shall be submitted in the Acceptance Test Forms in an approved format. At least four sets of reading shall be taken for each item tested and submitted. Instruments required for testing shall be furnished by the contractor for testing with initial requirements of all consumables.

23.3 The plan shall be handed over after satisfactory testing along with six sets of hard copies & two sets of soft copies (CDs) each consisting of :

i) Detailed equipment data in the proforma approved by the Engineer.

ii) Manufacturer’s maintenance and operating instructions.

iii) Set of as-built drawings, showing plant layouts, piping, ducting etc.

iv) Approved Test readings for all equipment & installation.

v) Certificates of approval from Statutory or Local Authorities for the operation and maintenance of the installation and equipment, wherever such approval or certification is required.

vi) List of Recommended spares.

vii) Certificate from the contractors that they cleared the site of all debris and litter caused by them during the construction.

viii) Manuals & other Documents as per S.C.C. Part-II Clause 10.2 & 10.3.

ix) Test Certificates as per clause 10.4 of SCC Part-II.

x) List of Spares, Consumables, T&P, M&P, Material Handling equipments, Test Instruments, Jigs & Fixtures etc. along with Quantities to be kept by Contractor in Delhi Metro premises during Defects liability Period for maintenance.

xi) All type of Softwares with valid Licences.

xii) Completion of all Electrical, LV System and Fire Fighting Works in all respect.

xiii) Any other Item as per Tender Document

23.4 Submission of the above documentation shall form a precondition for the final acceptance of the plant and installation.

24. TEMPORARY WORK

24.1 All designs for temporary work shall confirm to and comply with all requirements given in the latest editions of the relevant Indian Standard specifications and codes of practice and other technical Specifications as detailed in this tender.

24.2 For all work for which the contractor has to submit design for approval of the Employer, the same



shall be got prepared by the contractor from approved consultants who are specialized in this field. For particular item of scaffolding, staging and shuttering, use of any proprietary method of staging should be supplemented with proper designs of such system after getting approval from the Engineer.

25. MAINTENANCE PLAN

A Maintenance Plan shall be provided which will include the following:

a) Operating and Maintenance Instructions which describe the procedures for operating and maintaining each item, unit / equipment and which will include all technical data for its operation, routine inspection/survey, routine maintenance, procedures for removal and replacement of components and test running.

b) Parts catalogue along with Pricelist and Recommended List of Spares for One Year’s operation and for 10 Years of Operation after Defects Liability Period along with Vendor’s Addresses.

c) A List of Special Tools, Material Handling Equipments, Jigs and Fixtures required for dismantling & assembling and test/diagnostic equipment for Performance Monitoring/Maintenance.

d) List of M&P, T&P, Testing Instruments, Material Handling Equipments, Jigs & Fixtures etc. required for Maintenance to be submitted.

e) Training requirements.

f) Manpower Plan required for Maintenance.

After commissioning & service trials, contractor will deliver to the Employer copies of all such Drawing, Schedules and software for all components.

26. DOCUMENTATION

Separate set of Manuals are to be given for Elevator Works as mentioned in Clause 10.2 .

Contractor will submit all Manuals for review by DMRC prior to Commissioning of Systems well in advance.

Six controlled Hard copies & Two soft copies of all Manuals will be supplied to DMRC.

Contractor will maintain all Manuals in an up-to-date condition throughout the Contract Period.

Documentation to be provided will also include:

• Test Procedures

• Test Reports

• Inspection records

• General Arrangement drawings

• Assembly drawings

• Wire termination drawings

• Schematic diagrams



• O & M Manuals

Recommended spares

A Soft Copy, in CD, shall also be submitted for all the documents. 27. Protection of Equipments installed

Any plant and equipment that has been installed prior to completion of the whole works but not required for immediate use will be protected to ensure that there will be no deterioration to its condition.

28. Technology Transfer (Where Applicable)

In case of imported Elevator or its Systems (Fully or Partly), Tenderer shall submit a detailed Pain of transfer of Technology along with memorandum of Understanding with suitable Indian Companies having proven Track Record and are working in related areas for all Major Systems/Sub-Systems.

Transfer of technology shall be essential & shall include System assembly, installation, Maintenance and Software Modification/Customization & Training of Indian Company’s Personnel to cover.

• All Configuration/Application programmes for Elevator System for.

• Incorporation of Additional Features.

• Incorporation of Optional facilities.

• Additions/Modifications to equipments and Components.

• Maintenance of Elevators.

• Change of Parameters of any of the Elevator Equipment.

The Transfer of Technology, may require involvement of Indian Company’s Personnel in Design, Manufacturing, testing & Installation of Elevator Sub-Systems during the Contract Period. The Contractor shall undertake to supply or make arrangement to supply additional equipment required for replacement or upgradation of Elevator Systems in future. The Contractor shall undertake to provide to the above Indian Company, during the Life of the equipment ordered Technical Assistance in the form of Additional drawings, maintenance practices & Technical Advice.

Transfer of Technology is not required where the Elevators or its Systems are indigenous or where Contractor himself can undertake for the above.

The Cost of transfer of Technology where applicable is assumed to be included in the Cost of Elevators as indicated in the Bill of Quantities.



PART III

ADDITIONAL SPECIAL CONDITIONS OF CONTRACT

1.0 DELETED

2.0 OBTAINING CLEARANCES/CERTIFICATES FROM AUTHORITIES

2.1 The contractor shall arrange stage wise as may be required, submission of all the required documents and drawings for execution and installation of the works and their inspection and obtain approval/completion certificates with respect to his work as required for use and connection of the utilities and occupation of the building from the Statutory Authorities. The Contractor shall obtain and deliver to the Engineer, on completion of the works, the final Inspection Report and approval from the Authorities.

2.2 The Contractor shall warrant that all actions taken by him in the execution of the Contract shall conform to all applicable City, State and Central Laws, Ordinances and Regulations. The Contractor shall defend and keep Employer harmless from loss, cost of damage by reason of any actual or alleged violation of any statutory requirements.

3.0 DRAWINGS FOR PERMANENT WORKS

(Supplemental to Sub-Clause 8.2 of SCC Part - I)

3.1 For guidance of the bidder, drawings as listed, are enclosed with the tender documents. These drawings are broadly indicative of the work to be carried out. These drawings are not “Construction Drawings” and details indicated therein are for general guidance only and shall be modified by the Engineer, to incorporate additional details as per design, and as described in the Specifications and the Schedule of Quantities.

No claim whatsoever shall be admissible on account of any changes that may be introduced by the Engineer.

3.2 The "Good for Construction" drawings which shall be issued to the Contractor by the Engineer after the award of work, shall delineate the extent of work to be done by the Contractor.

No deviation shall be made from these drawings without a written authorization from the Engineer.

4.0 DESIGN, DRAWINGS BY CONTRACTOR

(Supplemental to Sub-Clause 8.3 of SCC Part – I)

4.1 Shop drawings by Contractor.

(a) Based on "Good for Construction" drawings issued by the Engineer the Contractor shall prepare shop/fabrication drawings to scale as specified, indicating the required details. The shop drawings shall be prepared before execution of work, after taking actual site dimensions and all existing and proposed services/structures etc

(b) Shop drawings submitted by the Contractor shall be in sufficient detail to indicate the type, size, arrangement, breakdown for packing and shipment, the external connections, fixing arrangements required, the dimensions required for installation and interconnections with other equipment and materials, clearances and spaces required between various portions and any other information specifically called for.

(c) All reference points shall be in relation to the levels and locations, given in the Architectural and Services drawings duly cross-checked on site and confirmed. All locations and levels should be indicated with respect to grid and reduced levels with respect to the Bench Mark adopted for the Project and indicated in the drawings issued by the Engineer.

(d) The Contractor shall verify the dimensions of all the necessary structural, architectural, Mechanical, Electrical & Plumbing (MEP) Services and other elements, relevant to the system being done, before proceeding with the preparation of the shop drawings and proceeding with the physical work at site and make suitable adjustments to accommodate within the spaces available.

(e) The Contractor shall submit all drawings only after they have been duly detailed, checked and verified within the Contractor's organization ensuring that the details and data shown/furnished on the drawings are correct and that the requirements of other disciplines have been taken care. The names and complete signatures of the Contractor's personnel



responsible for the drawings shall be contained on each drawing. Any drawing which does not contain the above names and signature’s shall be summarily returned to the Contractor and treated as not having been submitted.

(f) The drawings submitted for approval shall be in any one of the standard sizes - AO, Al, A2, A3 or A4, in accordance with Indian standards.

(g) All drawings shall show the following particulars in the lower right hand corner in addition to the Contractor's name.

• Name of the Owner.

• Project Title.

• Contract No.

• Name of the System /Work (i.e LV Works)

• Title of Drawing.

• Scale

• Date of Drawing.

• Contractor's Drawing Number.

• Space for the Engineer’s drawing number.

• Name of the Engineer.

• Name of Review Consultant.

• This drawing is based on Drawing No.(s).

• Further detail is given on Drawing No.(s).

(h) Each drawing shall carry a revision number, date of revision and brief details of revisions carried out. Whenever any revision is carried out, the revision number must be updated. The revisions carried out on the drawing shall be clearly marked by clouding and each cloud revision numbered by marking the revision number in triangle. The clouding shall be done on the backside of the tracing by pencil.

(i) All dimensions on drawings shall be metric units, unless otherwise specified. However, all levels shall be in meters.

j) All shop drawings shall be prepared on CAD using AutoCAD release 14. 4.2 Revision of Approved Shop drawings.

If, at any time before the completion of the Work, changes are made necessitating revision of approved shop drawings, the Contractor shall make such revisions and proceed in the same manner and observe procedure for obtaining approval of the Engineer as for the approval of the original shop drawing.

4.3 Documents by Contractor.

The contractor shall submit to the Engineer, for approval, Quality Assurance plans, Design Calculations, Material specifications for each item and system, samples, as may be called for in the Specifications or as the Engineer may reasonably require. Wherever necessary, the Contractor shall provide As Built dimensions to facilitate proper Good for Construction drawings being prepared for various construction detailing.

4.4 Number of Copies of Shop drawings and documents.

All shop drawings, documents, schedules etc. and revisions thereof shall be submitted by the Contractor to the Engineer in 6 Hard copies and one Soft copy as per the requirement of the Engineer. Copies required in excess of' these shall be paid for by the Engineer at a reasonable rate, which shall include the direct cost of the documents, together with a reasonable amount to cover the Contractor's overheads associated therewith.

4.5 Completion Drawings.

On completion of the work in all respects the contractor shall submit the following.



• Six number portfolios (300 mm x 450 mm) each containing complete set of drawings on approved scale indicating the work "As Built". Each portfolio shall also contain technical literature.

These drawings shall be prepared on CAD using Auto-Cad release 14 and shall be recorded on CDs and one set of these CDs shall also be submitted.

• Six sets of catalogues & manuals of all manufactured materials with the name and addresses of the manufacturers for all equipment provided by him.

• The Contractor shall also submit one set of original "AS Built" drawings on tracing.

The Certificate of Completion of Works as per the provisions of Clause 78 of General Constructions of Contract shall not be issued by the Engineer in the event of Contractor's failure to furnish aforesaid "As-Constructed" drawings for the entire works.

4.6 The Contractor shall promptly inform the Engineer of any error, omission, fault and other defects in the Specifications, Drawings for the Works which are discovered when reviewing the Contract Documents or in the process of execution of the Works.

5.0 DRAWING MANAGEMENT AT SITE

5.1 The Contractor shall ensure that all drawings meant for further engineering, fabrication, erection and field work are issued to his personnel in a controlled manner - a proper record shall be maintained to show to whom the drawing is issued and to ensure that the latest revisions of the drawing is being followed for further work. All superseded drawings shall be promptly withdrawn from the personnel to whom they are issued and stamped "SUPERSEDED" in RED. The Contractor shall maintain a register of drawings, with their revision/issue number, as received from the Engineer and a record of their distribution to the designated personnel within their organization.

5.2 The Contractor shall maintain at Site a set of the drawings issued by the Engineer on which changes shall be progressively marked and initialed by the Engineer so that "As-Built" drawings can be made correctly and expeditiously at the end of their Work at Site.

6.0 COOPERATION WITH OTHER CONTRACTORS

(Supplemental to Clause 4.0 of SCC Part- I)

6.1 Agencies other than the Contractor shall also simultaneously execute works other than those covered under this Contract in connection with the Project. The Contractor shall cooperate with all such other agencies and allow full access to them to places of work.

6.2 During course of the Works the Contractor shall extend his facilities to other agencies working on the same Project and shall enable incorporation of their works into his work. He shall provide levels, grid alignments, thickness of finishing items, clearances etc. as may be required by the Engineer, to enable other contractors to coordinate their work. The Contractor shall bring to the notice of the Engineer, works to be carried out by others which would hold up the execution of his work.

7.0 Deleted

8.0 PHASED COMPLETION

8.1 The Contractor shall schedule his work to complete the same block-wise/area-wise/system wise, should the Engineer so decide. Nothing extra shall be payable on this account.

9.0 NAME BOARD

9.1 The Contractor shall not display any name board for the works without the written permission of the Engineer.

10.0 Deleted

11.0 Deleted

12.0 PROGRAMME REQUIREMENTS – (See Appendix I)



13.0 QUALITY ASSURANCE – (See Appendix II)

14.0 ENVIRONMENTAL PROTECTION REQUIREMENTS– (See Appendix III)

15.0 ACCOMMODATION, EQUIPMENT AND TRANSPORT FOR ENGINEER – (See Appendix IV)

16.0 ENVIRONMENTAL QUALITY MANAGEMENT MANUAL– (See Appendix V)

17.0 SAFETY MEASURES AND REQUIREMENTS FOR THE OUTLINE SITE SAFETY PLAN - (Appendix VI)

18.0 GENERAL REQUIREMENTS-CONSTRUCTION - (See Appendix-VII)



Appendix I

PROGRAMME REQUIREMENTS

1.1 GENERAL

(1) Purpose of Programme

The purpose for the requirement of Programme (Scheduling) information described in this document is to provide the Engineer with status reports for managing, monitoring and coordinating the awarded contract during the execution within the overall multi-contract project schedule. It describes a series of reports to be submitted by the Contractor to the Engineer during the execution of the contract, following the award of Contract.

(2) The Tenderer/ Contractor shall programme his work at all times to meet the Key Dates and the Works Area Hand-over Dates specified in the tender documents and the specified interface periods for the design and installation of the Works with those of the Designated Contractors and shall during the progress of the Works constantly monitor his progress against the programmes described below.

(3) The Tenderer/ Contractor shall include in all programmes his work obligations towards shared access, shared Site areas and other coincident or adjacent Works Areas.

(4) The Works Programme, and all more detailed or revised versions, shall be submitted to the Engineer for his consent.

1.2 METHODOLOGY

(1) The computerized Critical Path Method (CPM) network using the Precedence Diagramming Method (PDM), has been selected by the Employer as the technique for contract management system and in coordinating the multi-contract project. This technique shall also be employed by the Tenderer in preparing their Tender submissions and by the Contractor in their Construction Stage submissions.

(2) Unless otherwise agreed by the Engineer, all programmes submitted by the Contractor shall be produced using computerized Critical Path Method (CPM) Networks developed implementing the Precedence Diagramming Method (PDM) with Cost Loaded Charts and Tables.

(3) The Contractor shall implement and use throughout the duration of the Contract, a computerized system to plan, execute, maintain and manage the planning, design, pre-construction, construction, and sub-contracts in executing the CPM scheduling by PDM. The reports, documents and data provided shall be an accurate representation of the current status of the Works and of the work remaining to be accomplished; shall provide a sound basis for identifying problems, deviations from the planned works, and for making decisions; and shall enable timely preparation of the same for presentation to the Engineer.

1.3 PROGRAMME MANAGEMENT SOFTWARE

(1) CPM programming software used shall be Microsoft Project ,Version-2002 (MSP-2002) or later. Any other compatible system capable of direct file interchange capability with software program used by the Employer – can be used with Engineer’s consent. Scheduling software and relevant instruction manuals, licensed for use in connection with the contract, shall be provided by the Contractor according to the Employer’s specifications for Engineer’s use.

(2) The Tenderer may use a system other than MSP-2002 but will be required to demonstrate that full electronic data transfer to be available and that the various



levels of reporting and coding capabilities are at least equivalent to MSP-2002. Compatibility between SAP system and the Tenderer’s proposed system should be demonstrated in his Tender submission.

(3) The Contractor shall supply the Engineer with an original licensed copy, including manuals and approved training of the software and any subsequent versions thereof at no extra cost.

1.4 SUBMISSIONS

1.4.0 The Contractor shall develop his Tender Programme into the Initial Works Programme including an outline Narrative Statement and submit within 15 days of the date of issue of Letter of acceptance and its more detailed version within 30 days of receiving the Engineer’s consent to the proposed Initial Works Programme.

1.4.1 Activity in the initial works program should be arranged as per the Works Break Down Structure (WBS) of the work. The WBS structure of the work would be developed by the contractor in consultation with the Engineer .Contractor would get the WBS structure approved by the Engineer.

1.4.2 The first Three Month Rolling Programme shall be submitted within 15 days of the date of issue of Letter of acceptance and all subsequent editions shall accompany the Monthly Progress Report. The Monthly Progress Reports shall also include a Programme Update as described below. These programmes shall subsequently be updated as described below.

1.4.3 Following the Contractor’s Initial Works Programme submission but in any case no later than one(1) months from the date of award of contract, the contractor shall make submissions of the detailed Works Programme suitably amended to take into account the programmes of Designated Contracts. It is the Contractor’s responsibility to ensure timely co-ordination with the Designated Contractors to review, revise and finalize his Initial Work Programme so as not to affect the progress of Works/ and or the works of the Interfacing Contractors. The resubmitted programme when approved by the Engineer shall form the Baseline Programme against which actual progress of the Contract shall be reckoned. As the work progresses, it may be necessary to update/ revise the Baseline programme but such updating shall only be carried out with the prior consent of the Engineer or when directed by them.

1.4.4 For Initial & Detail Work Programme submission, one (1) original and six (6) copies each of the following Programmes and Reports shall be submitted to the Engineer:

a) Programme: Baseline CPM Network

b) Programme: Baseline Milestone based Cost Activity Schedule

c) Baseline Schedule Report

d) Narrative

e) Baseline Physical Progress ‘S’ curve

f) Baseline Resource Charts

1.4.5 The Engineer shall review and comment on the Contractor’s programmes and information submitted. The Engineer will confirm his consent or otherwise of the submissions within thirty (30) calendar days.

1.4.6 The Employer’s Representative shall require the Contractor to re-submit within thirty (30) calendar days if he is of the opinion that the programmes and information submitted by the Contractor is unlikely to meet the Contract key dates.

1.4.7 If in the opinion of the Engineer, any of the Contractor’s revised programmes or Baseline Schedule Report is not acceptable, it shall be construed as a failure of the Contractor to meet a Milestone.

1.4.8 Notwithstanding the above, the Engineer may at any time during the course of the Contract require the Contractor to reproduce the computer-generated Baseline Schedule Report described above to reflect actual activity dates and generate schedules based upon “what if” statements. The initial computer-generated report after receiving the Engineer’s consent will serve as the base against



which the contract progress will be measured. Any changes to the Report reflected in subsequent Baseline Schedule Reports shall also require the Engineer’s consent.

1.4.9 Failure to include any element of work required for performance of the Contract shall not relieve the Contractor from completing all works required under the Contract to achieve the original or any extended key completion date.

1.5 WORKS PROGRAMME

(1) The Works Programme shall show the Contractor’s plan for organizing and carrying out whole of the Works.

(2) The Works Programme shall be a computerized Critical Path Method (CPM) network developed using the Precedence Diagramming Method (PDM) and shall be present in bar chart and time-scaled network diagram format to a weekly or monthly time scale.

(3) Tasks in the Works Programme shall be sufficiently detailed to describe activities and events that include, but are not limited to, the following:

(a) Key Dates,

(b) All physical work to be undertaken in the performance of the Contract obligations, including Temporary Works,

(c) The requested date for issue of any drawings or information by the Engineer,

(d) Procurement of major materials and the delivery and/or partial delivery date on-Site of principal items of Contractor’s Equipment,

(e) Any off-site work such as production or pre-fabrication of components,

(f) Installation of temporary construction facilities,

(g) Interface periods with Designated Contractors or utility undertakings,

(h) Design, supply and/or construction activities of sub-contractors,

(i) Any outside influence which will or may affect the Works.

(4) The Works Programme shall show achievement of all Key Dates. The Works Programme shall also show all Milestones, but the Milestones shall not be taken as imposing any constraints that in any way affect the logic or limit any other dates in the programme.

(5) Activity descriptions shall be unique, describing discrete elements of work. Any

activity creating an imposed time or other constraint shall be fully defined by the Contractor.

(6) The Works Programme shall be organized in a logical work-breakdown-structure

including work stages and phases, and shall clearly indicate the critical path(s).

(7) Activity duration shall not exceed 15 days, unless otherwise consented to by the

Engineer, except non-construction activities such as submittals, submittal reviews, procurement and delivery of materials or equipment. The Contractor shall submit



a Programme/Project Calendar cross reference clearly indicating the allowance for holidays.

(8) The Works Programme, in each submission, shall be accompanied by an Activity

Report and a Narrative Statement as described below in both electronic (CD-R) and hard copy format (time scale logic diagrams in A1 size, reports in A4 size).

(9) Activity Report shall list all activities, and events in the Works Programme, sorted by

activity identification number.

The Activity Report shall include the following for each activity and event:

(a) Activity identification number and description,

(b) Duration expressed in Days,

(c) Early and late start, & early and late finish dates. Planned start and finish dates,

(d) Calculated total float and free float,

(e) Predecessor(s) and successor(s), accompanying relationships and lead/lag

duration,

(f) Imposed time or date constraints,

(g) Calendar.

(10) Narrative Statement

The Narrative shall be a comprehensive statement of the Contractor’s plan and approach for

the execution of the Works and the achievement of key dates, handover dates, submission dates and any intermediate dates. It shall incorporate outline method statements in respect of major items of work. It shall fully explain the reasons for the main logic links in the Programme and include particulars of how activity duration are established. This shall include estimated quantities, production rates, hours per shift, work days per week and a listing of the major items of Construction Equipment planned for use on the project. Activities, which may be expedited by use of overtime or additional shifts, shall be identified and explained. A listing of holidays, and other special non-work days being used for the computer reports shall be included.

(11) Baseline Physical Progress ‘S’ Curve

The Contractor shall also submit a forecast Cumulative Physical Progress ‘S’ curve based on the time-phased distribution of cost in the CPM Network Logic Diagram, expressed in percentage terms. This ‘S’ curve shall be generated from the computerized CPM Network Logic Diagram.

(12) Baseline Resource Charts

The Contractor shall also submit a Resource Charts, generated from the Contractor’s CPM Network Diagram, showing the anticipated manpower and main Construction Equipment usage during the execution of the Project.

All submissions of proposed Works Programmes subsequently, after approval of the Initial Works Programme, shall include the actual physical progress of work and forecast of the



remaining work . Actual progress shall be stated in percent complete, remaining duration, and actual start and finish dates for each activity in the Works Programme.

1.5 INITIAL WORKS PROGRAMME

(1) The Initial Works Programme submitted as under Clause 4.1 need not include the full details given under Clause 1.5 above. It should be a condensed version with combined activities of longer duration but must show clearly how the requirements of the Contract are to be achieved in the initial work program should be arranged as per the Works Break Down Structure (WBS) of the work. The WBS structure of the work would be developed by the contractor in consultation with the Engineer. Contractor would get the WBS structure approved by the Engineer . The outline Narrative Statement shall be in sufficient detail to clearly show the Contractor’s intention.

(2) Within 30 days of the Engineer’s consent to the Initial Works Programme, the Contractor

shall submit to the Engineer an expanded and more detailed version of the Initial Works

Programme containing all of the information and detail required under Clause 1.4 above.

(3) Such submission shall make use of the Tender Programme submitted earlier but refined to include the best estimates of dates for the work of Designated Contracts which has impact on the Contractor’s programme. Such programmes shall be amended subsequently to incorporate the actual dates/ schedule of the affecting contracts. It is the Contractor’s responsibility to ensure timely co-ordination with the Designated Contractors to finalize the Initial Programme, without affecting progress of the work.

1.6 WORKS PROGRAMME REVISIONS

(1) The Contractor shall immediately notify the Engineer in writing of the need for any

changes in the Works Programme, whether due to a change of intention or of

circumstances or for any other reason. Where such proposed change affects timely

completion of the Works or any other Key Date the Contractor shall within fourteen (14)

days of the date of notifying the Engineer submit for the Engineer’s consent its proposed

revised Works Programme and accompanying Narrative Statement. The proposed

revised Works Programme shall show the sequence of operations of any and all works

related to the change and the impact of changed work or changed conditions.

(2) If at any time the Engineer considers the actual or anticipated progress of the work

reflects a significant deviation from the Works Programme, he may request the

Contractor to submit a proposed revised Programme which together with an

accompanying Activity Report and Narrative Statement, shall be submitted by the

Contractor within fourteen (14) days after the Engineer’s instruction. The proposed

revised Works Programme shall show the sequence of operations of any and all work

related to the change and the impact of changed work or changed conditions.

(3) All activities that have negative float must be analyzed by the Contractor to identify the

impact on the timely completion of the Works or on the achievement of Key Dates.

1.7 THREE MONTH ROLLING PROGRAMME

(1) The Three Month Rolling Programme shall be an expansion of the current Works

Programme, covering sequential periods of three months. The Three Month Rolling

Programme shall provide more detail of the Contractor’s plan, organization and execution

of the work within these periods. In particular, the Contractor shall expand each activity



planned to occur during the next three (3) month period, if necessary to a daily level of

detail.

(2) The Three Month Rolling Programme shall be developed as a Critical Path Method (CPM)

network, and shall be presented in bar chart and time-scaled network diagram format. Bar

charts shall be presented on an A4 and time-scaled networks diagrams on an A1 size

reproducible media. Tasks in the programme shall be derivatives of and directly related to

tasks in the approved Works Programme.

(3) The Contractor shall describe the discrete work elements and work element inter-

relationships necessary to complete all works and any separable parts thereof including

work assigned to sub-contractors.

(4) Activity duration shall not exceed two (2) weeks unless otherwise consented to by the

Engineer.

(5) Each activity in the Three Month Rolling Programme shall be coded, or described so as

clearly to indicate the corresponding activity in the Works Programme.

1.8 THREE MONTH ROLLING PROGRAMME REVISIONS AND UPDATE

(1) The Three Month Rolling Programme shall be extended forward each month as described

under Clause 1.5(1) above. Each submission of the Three Month Rolling Programme shall

be accompanied by a Programme Analysis Report, describing actual progress to date, and

the forecast for activities occurring over the next three-month period.

(2) If the Three Month Rolling Programme is at variance with the Works Programme, the

Programme Analysis Report shall be accompanied by a supporting Narrative Statement

describing the Contractor’s plan for the execution of the activities to be undertaken over the

three month period, including programme assumptions and methods to be employed in

achieving timely completion.

(3) The Contractor shall revise the Three Month Rolling Programme or propose revisions of the

Works Programme, or both, from time to time as may be appropriate to ensure consistency

between them.

1.9 THREE WEEK ROLLING BAR CHART SCHEDULE

Once a week, on a day mutually agreed to by the Engineer and the Contractor, a meeting will be held to assess progress by the Contractor during the previous week. The Contractor shall submit a construction schedule listing activities completed and in-progress from the previous week and the activities scheduled for the succeeding two weeks based on the detailed Works Programme. Copies of the schedule shall be submitted on A3 sized papers.

1.10 PROJECT CALENDAR

For the Project, the Contractor shall adopt 7 days a week calendar, identical calendar for the purpose of programming and Execution of Works. Official documents shall be transacted during 5 days week – Monday through Friday, except for National (Govt. of India) Holidays. For Project purposes, a week begins at 0001 hours on a Monday and ends at 2359 hours on a Sunday. The completion of an activity or the achievement of an event when given a week number shall be taken to mean midnight on the Sunday at the end of the numbered week. An access date or



activity start date when given as a week number shall be taken to mean 0001 hours on a Monday of the Numbered week.

1.11 PROGRAMMING PERSONNEL

The Contractor shall submit, as part of its Staff Organization Plan, the names and required

information for the staff to be employed on Works Programming. The principal Works

Programmer shall hold reputable professional qualifications acceptable to the Engineer including

at least five (5) years relevant experience in programming civil engineeringconstruction works.

Others in the group shall have at least three (3) years experience in such work. The

programmers shall be employed by the Contractor full time on the Contract until the completion or

such earlier time the Engineer may give his consent.

1.12 PROGRAMME AND REPORT SUBMISSION FORMAT

The Contractor shall submit one (1) original and six (6) copies and one (1) reproducible (for Programmes) of all submissions to the Engineer. All submissions shall be in A0, A1, A3 or A4 size, as appropriate except as may otherwise be agreed by the Engineer. In addition, the computerized programme and report shall be submitted in Compact Discs (CDs) (similarly for submissions required under Clause 5.4).

The format for all Programme and Report submissions shall be strictly in accordance with the format as stated herein or as requested by the Engineer.

2.0 MONTHLY PROGRESS REPORTS

2.1 GENERAL

(1) The Contractor shall submit to the Engineer, a Monthly Progress Report. This Report shall

be submitted by the end of each calendar month and shall account for all work actually

performed from 26th day of the last month and up to and including the twenty-fifth (25th) day

of the month of the submission. It shall be submitted in a format to which the Engineer

shall have given his consent and shall contain sections/sub-sections for, but not be limited

to, the topics listed in clauses below.

2.2 FINANCIAL STATUS

(1) A narrative review of all significant financial matters, and actions proposed or taken in

respect to any outstanding matters.

(2) A spreadsheet summarizing each Cost Center, the budget, costs incurred during the

period, costs to date, costs to go, cost forecast (total of costs to date and costs to go) and

cost variance (difference between cost forecast and budget).

(3) A spreadsheet indicating the status of all payments due and made.

(4) A report on of the status of any outstanding claims. The report shall in particular provide

interim updated accounts of continuing claims.

2.3 PHYSICAL PROGRESS

(1) It shall describe the status of work performed, significant accomplishments, including

critical items and problem areas, corrective actions taken or planned and other pertinent

activities, and shall, in particular, address interface issues, problems and resolutions.



(2) It shall include a simplified representation of progress measured in percentage terms

compared with percentage planned as derived from the Works Programme.

2.4 PROGRAMME UPDATE (For Entire Project)

Programme updating shall include:

(a) The monthly Programme Update which shall be prepared by recording actual activity

completion dates and percentage of activities completed up to the twenty-fifth (25th ) of the

month together with estimates of remaining duration and expected activity completion

based on current progress. The Programme Update shall be accompanied by an Activity

Report and a Narrative Statement. The Narrative Statement shall explain the basis of the

Contractor’s submittal:

(i) Early Work and Baseline Submittals – explains determination of activity duration and

describes the Contractor’s approach for meeting required Key Dates as specified in

the Contract.

(ii) Updated Detail Programme Submittals – state in narrative the Works actually

completed and reflected along Critical Path in terms of days ahead or behind

allowable dates. Specific requirements of narrative are:

• If the Updated Detailed Work Programme indicates an actual or potential delay to Contract Completion date or Key Dates, identify causes of delays and provide explanation of Work affected and proposed corrective action to meet Key Dates or mitigate potential delays. Identify deviation from previous month’s critical path.

• Identify by activity number and description, activities in progress and activities scheduled to be completed.

• Discuss Variation Order Work Items, if any.

(b) The Programme Status which shall:

(i) Show Works Programme status up to and including the current report period, display

Cumulative progress to date and a forecast of remaining work.

(ii) be presented as a bar-chart size A3 or A4 and as a time-related logic network diagram on an A1 media, including activity listings;

(c) The Activity Variance Analysis which shall analyze activities planned to start prior to or

during the report period but not started at the end of the report period as well as activities

started and/or completed in advance of the Works Programme.

2.5 MILESTONES STATUS

A report on the status of all Milestones due to have been achieved during the month and

forecasts of achievement of any missed Milestones, and those due in the next month.

2.6 THREE MONTH ROLLING PROGRAMME

The monthly issue of the Three Month Rolling Programme.

2.7 In case of failure of the contractor to make submissions as per section 1.4 herein above, the Employer/ Engineer shall retain 5% of the due progress payment till the submissions. For non-submission of Monthly Update and Progress Reports as per Clause 2.0 herein above, the



Employer/ Engineer shall retain 5% of the due progress payment in each case which shall be released upon submission o the same. In case the submissions are not made in the month it is due, the retained payment would be released only in the next Monthly Running Bill.

2.8 PROCUREMENT REPORT

(1) A summary of all significant procurement activities during the month, including action taken to overcome problems.

(2) A report listing major items of plant and materials which will be incorporated into the Works. The items shall be segregated by type as listed in the Specifications and the report should show as a minimum the following activities:

(a) Purchase Order Date – Scheduled/ Actual,

(b) Manufacturer/ Supplier and Origin,

(c) Letter of Credit Issued Date,

(d) Manufacturer/ Supplier Ship Date – Scheduled/ Actual,

(e) Method of Shipment,

(f) Arrival Date in India – Scheduled/ Actual.

2.9 PRODUCTION AND TESTING

(1) A review of all production and manufacturing activities during the month.

(2) Summaries of all production and manufacturing outputs during the month together with forecasts for the next month.

(3) Review of all testing activities (both at site or at the manufacturer’s premises) during the month.

2.10 SAFETY

(1) A review of all safety aspects during the month including reports on all accidents and actions proposed to prevent further occurrence.

2.11 ENVIRONMENTAL

(1) A review of all the environmental issues during the past month to include all monitoring reports, mitigation measures undertaken, and activities to control

environmental impacts.



Appendix II

QUALITY ASSURANCE

1.1 General

The Contractor shall implement a Project Quality Management Plan in accordance with ISO-9001 “Quality System – Model for Quality Assurance in Design/Development, Production, Installation and Servicing” or any other system as approved by Engineer to ensure that all materials, workmanship, plant and equipment supplied and work done under the contract meets the requirements of the contract. This plan shall apply to all activities related to the quality of items, including designing, purchasing, inspecting, handling, assembling, testing, storing, and shipping of materials and equipment and different elements of construction work and installations of system components.

The Quality Plan to be prepared by the Contractor and submitted to the Engineer shall follow the requirements of ISO 9001 and address each element therein. This Quality Plan / QA manual, specific to this work must be submitted with in one month of award of contract.

Running on account payment will be released after the following milestones are achieved and Engineer has issued a ‘Notice of No Objection’ or a Notice of No Objection subject to ……(specifying the condition)’.

a. Release of on-account payment after two months of signing the contract agreement – On submittal of QA Manual duly approved by Engineer (ER). Otherwise 10% of the running bill be withheld till compliance.

b. Closure of Non-conformance Report – Action taken on non-compliance and its closure to be ensured within 15 days of issue of non conformance report. In case of non closure of report, running on-account bill will be with held @ 1 % of amount for every non closure, till the same are closed satisfactorily.

c. Release of on-account payment after four months and thereafter every 3 months from the date of start of work – On submittal of Internal Quality Audit Report duly reviewed by Engineer and Action Taken Report. Otherwise 10% of the running bill be withheld till compliance.

d. Release of Final bill – i. Closure of all non-conformance reports

ii. Submittal of all quality documented record pertaining to monitoring and accountability including QA Manual & Procedures

Registration of the Contractor’s organization, or subcontractors or sub-consultants is not required for this Project but the Project Quality Management Plan as submitted shall meet the intent of the ISO 9001 requirement in that there is a comprehensive and documented approach to achieving the project quality requirements.

1.2 Quality Assurance Management Plan

The Project Quality Management Plan (PQMP) shall as a minimum address the quality system elements as required by ISO 9001, generally noting the applicability to the Contractor’s Works Programme for the Project. Procedures or Quality Plans to be prepared by others (Suppliers, Subcontractors, Sub-consultants) and their incorporation in the overall PQMP shall be identified.

The Contractor shall provide and maintain a Quality Assurance Plan (QA) to regulate methods, procedures, and processes to ensure compliance with the Contract requirements. The QA Plan, including QA written procedures, shall be submitted to the Engineer for his review.

Adequate records shall be maintained in a readily retrievable manner to provide documented evidence of quality monitoring and accountability. These records shall be available to Employer at all times during the term of the Contract and during the Defects Liability Period and for a five year period thereafter.

The Plan shall identify:



• Design Process: that control, check and verify the accuracy, completeness and integration of the design shall be performed by certified personnel and in accordance with documented procedure that have the written consent of the Engineer.

• Special Processes: that control or verify quality shall be performed by certified personnel and in accordance with documented procedures that have the written consent of the Engineer;

• Inspection and Test: Inspection and testing instructions shall provide for reporting non-conformances or questionable conditions to the Engineer; Inspection shall occur at appropriate points in the installation sequence to ensure compliance with drawings, test specifications, process specifications, and quality standards. The Engineer shall designate, if necessary, inspection hold points into installation or inspection planning procedures;

• Receiving Inspection: These procedures shall be used to preclude the use of nonconforming materials and to ensure that only correct and accepted items are used and installed;

• Identification and Inspection Status: a system for identifying the progressive inspection status of equipment, materials, components, subassemblies, and assemblies as to their acceptance, rejection, or non-inspection shall be maintained;

• Identification and Control of Items: an item identification and tractability control shall be provided;

• Handling, Storage, and Delivery: provide for adequate work, surveillance and inspection instructions.

The Plan shall ensure that conditions adverse to quality such as failures, malfunctions, deficiencies, deviations, and defects in materials and equipment shall be promptly identified and corrected.

The Plan shall provide for establishing, and maintaining an effective and positive system for controlling non-conforming material including procedures for the identification, segregation, and disposal of all non-conforming material. Dispositions for the use or repair of non-conforming materials shall require the Engineers consent.

1.3 Plan Implementation and Verification

The Plan shall clearly define the QA Organization. Management responsibility for the QA shall be set forth on the Contractor’s policy and organization chart. The Plan shall define the requirements for QA personnel, their skills and training. Records of personnel certifications shall be maintained and monitored by the QA personnel. These records shall be made available to the Engineer for review, upon request.

The QA operations shall be subject to the Engineers, Employer or Employer’s authorized representative’s verification at any time, including: surveillance of the operations to determine that practices, methods and procedures of the plan are being properly applied; inspection to measure quality of items to be offered for acceptance; and audits to ensure compliance with the Contract documents.

The contractor’s Quality Audit Schedule shall be submitted to the Engineer for consent every three months or more frequently as required.

The results of Quality Audits shall be summarized in the Contractor’s Monthly ---- reports.

The Contractor shall provide all necessary access, assistance and facilities to enable the Engineer to carry out on-site and off-site surveillance of Quality Assurance Audits to verify that the quality system which has the consent of the Engineer is being implemented fully and properly.



Appendix III

ENVIRONMENTAL PROTECTION REQUIREMENTS

1.1 GENERAL

(1) The Contractor shall conform to the Indian Environmental Laws and codes as applicable. The current national standards established by the Ministry of Environment and Forest, Government of India and other government agencies for control of environmental pollutants such as air, water, noise and visual impacts/aesthetics shall be followed for compliance during project construction.

(2) The Contractor shall comply with all enactments which shall include but are not limited to:

a. Environment Protection Act,1986

b. Air (Prevention and control of Pollution) Act,1981

c. Water (Prevention and Control of Pollution) Act,1974

d. Requirements of Delhi Urban Arts Commission and Central Vista Committee

(3) The provisions listed herein regarding Environmental Protection shall apply to and be binding upon the Contractor for any works on the site and the persons employed by sub-Contractors. The Contractor shall ensure that proper and adequate provisions to this end are included in all sub-contracts placed by him.

(4) The provisions of this Appendix however, shall not be applicable in the case of emergency works necessary for saving of life and property or safety of the Works.

(5) The Contractor has been issued with the Employer’s Environmental Quality Management Manual. Within 4 weeks of notification of acceptance of the Tender, the Contractor shall submit for review by the Engineer, his own contract specific Site Environmental Plan based on the Employer’s Environmental Quality Management Manual and his construction methodology

(6) This contract specific Site Environmental Plan of the Contractor shall be consistent with the provisions of the Environmental Management Plan outline, as given in the Employer’s Environmental Quality Management Manual.

(7) The Contractor shall undertake environmental monitoring as required under the contract, including setting up of monitoring stations. The monitoring locations, frequency, and reporting are given in the Employer’s Environmental Quality Management Manual.

(8) The Contractor shall ensure that audits of all the activities detailed in his Site Environmental Plan are carried out at weekly intervals or at such intervals as the Engineer may require to ensure the continuing effectiveness and compliance with the Site Environmental Plan. The Contractor shall make available on request any document, which relates to his recent internal audits.

(9) The Engineer may conduct quarterly Audits of the Contractor’s Site Environmental Plan and its effective implementation on the works site. Not less than 2 weeks notice will be given by the Engineer. During the audit by the Engineer, the Contractor shall provide suitably qualified staff to accompany the auditor.

(10) Running on account payment will be released after the following milestones are achieved and Engineer has issued a ‘Notice of No Objection’ or a Notice of No Objection subject to ……(specifying the condition)’.

a. Release of on-account payment after two months of signing the contract agreement – On submittal of Site Environment Plan duly approved by Engineer Otherwise 10% of the running bill be withheld till compliance.


c. Release of on-account payment after four months and thereafter every 3 months from the date of start of work – On submittal of Environment Audit Report duly



reviewed by Engineer and Action Taken Report. Otherwise 10% of the running bill be withheld till compliance.


ii. Submittal of all environment documented record pertaining to monitoring and accountability including Environment Manual & Procedures

(11) Requirements established in this Appendix shall apply to all sites and all activities of the Contractor, and shall supplement the Employer’s Requirements – Construction.

1.2 AVOIDANCE OF NUISANCE

The Contractor shall take all precautions to avoid any nuisance arising from his operations. This shall be accomplished, wherever possible by suppression of nuisance at source rather than abatement of the nuisance once generated.

(1) Following site clearing and before construction, the Contractor shall remove all trash, debris and other weeds.

(2) The Contractor shall ensure that the work place is free of trash, garbage, debris and weeds. He shall provide and ensure proper uses of refuse containers to ensure that rodents, flee and other pests are not harbored and attracted.

(3) The Contractor shall provide at site, metal or heavy-duty plastic ‘Refuse Containers’ with tight fitting lids for disposal of all garbage or trash associated with food. The containers shall not have openings that allow access by rodents.

(4) To keep the area free of litter and garbage, specific locations shall be designated for consuming food and snacks to prevent random disposal of waste. All waste shall be deposited in the refuse containers described in (3) above. Suitable notice shall be deployed prominently for strict compliance of these requirements.

(5) The refuse containers shall be kept upright with their lids shut tight. These containers shall be emptied at least once daily by the Contractor to maintain site sanitation.

1.3 AIR QUALITY

(1) The Contractor shall take all necessary precautions to minimise fugitive dust emissions from operations involving excavation, grading, clearing of land and disposal of waste. He shall not allow emissions of fugitive dust from any transport, handling, construction or storage activity to remain visible in atmosphere beyond the property line of emission source for any prolonged period of time without notification to the Engineer.

(2) The Contractor shall use construction equipment designed and equipped to minimise or control air pollution. He shall maintain evidence of such design and equipment and make these available for inspection by Engineer.

(3) If after commencement of construction activity, Engineer believes that the Contractor’s equipment or methods of working are causing unacceptable air pollution impacts then these shall be inspected and remedial proposals shall be drawn up by the Contractor, submitted for review to the Engineer and implemented.

(4) In developing these remedial measures, the Contractor shall inspect and review all dust sources that may be contributing to air pollution. Remedial measures include use of additional/ alternative equipment by the Contractor or maintenance/modification of existing equipment of the Contractor.

(5) Dust generating materials shall be:

(i) Transported in closed containers or covered trucks.

(ii) Loaded and unloaded in closed systems or wind protected areas.

(iii) Watered as appropriate to minimise dust production.

(6) Contractor’s transport vehicles and other equipment shall conform to emission standards fixed by Statutory Agencies of Government of India from time to time at Delhi. The Contractor shall carry out periodical checks and undertake remedial measures including replacement, if required, so as to operate within permissible norms.



(7) In the event that approved remedial measures are not being implemented and serious impacts persist, the Engineer may direct the Contractor to suspend work until the measures are implemented, as required under the Contract.

(8) The Contractor shall cover loads of materials, debris and soil transported from construction sites. All trucks carrying loose material should be covered and loaded with sufficient free- board to avoid spills through the tail board or side boards.

(9) The Contractor shall be responsible for ensuring that no earth, rock or debris is deposited on public or private right of way as a result of his operations, including any deposits arising from the movement of loaded/unloaded trucks and/or other construction vehicles.

(10) The Contractor shall make his own arrangements for water for purposes stated in above clauses and wherever it may be required to control air pollution, dust and debris.

(11) The Contractor shall establish and maintain records of routine maintenance program for internal combustion engine powered vehicles and equipment used on this project. He shall keep records available for inspection by Engineer.

(12) The Contractor shall promptly transport all excavation disposal materials of whatever kind so as not to delay work on the project. Stockpiling of materials will only be allowed at sites designated by the Engineer.

(13) The Contractor shall protect structures, utilities, pavements and other facilities from disfiguration and damage.

(14) The Contractor shall place excavation materials in the dumping/disposal areas designated in the plans as given in the specifications.

(15) The temporary dumping areas shall be maintained by the Contractor at all times until the excavate is re-utilized for backfilling or as directed by Engineer.

(16) The Contractor shall place material in a manner that will minimise dust production. Material shall be stabilized each day and wetted, to minimise dust production.

(17) During dry weather, dust control methods must be used daily especially on windy, dry days to prevent any dust from blowing across the site perimeter.

(18) The Contractor will make water sprinklers, water supply and water delivering equipment available at any time that it is required for dust control use.

(19) Dust control activities shall continue even during any work stoppage.

(20) The Contractor shall water down construction sites as required to suppress dust, during handling of excavation soil or debris or during demolition.

(21) At each construction site, the Contractor shall provide storage facilities for dust generating materials and shall be:

(i) Closed containers/bins or;

(ii) Wind protected shelters or;

(iii) Mat covering or;

(iv) Walled.

Or any combination of the above to the satisfaction of the Engineer.

(22) The Contractor shall submit to the Engineer an Air Monitoring and Control Plan (AMCP)

under contract specific Site Environmental Plan to guide construction activity insofar as it relates to monitoring, controlling and mitigating air pollution.

1.4 WATER QUALITY

(1) The Contractor shall comply with the Indian Government legislation and other State regulations in existence in Delhi in so far as they relate to water pollution control and monitoring.



(2) The Contractor shall provide adequate precautions to ensure that no spoil or debris of any kind is pushed, washed, falls or deposited on land adjacent to the site perimeter.

(3) In the event of any spoil or debris from construction works being deposited on adjacent land any silt washed down to any area, then all such spoil, debris or material and silt shall be immediately removed and the affected land and areas restored to their natural state by the Contractor to the satisfaction of the Engineer.

(4) Due to lowering of potable water supplies in Delhi and subsequent contamination of ground water, the Contractor is not allowed to discharge water from the site without the approval of the Engineer. The Contractor must comply with the requirements of the Central Ground Water Board for discharge of water arising from dewatering. Any water obtained from dewatering systems installed in the works must be either re-used for construction purposes and this water may subsequently be discharged to the drainage system or, if not re-used, recharged to the ground water at suitable aquifer levels. The Contractor must submit his proposals for approval of Engineer, on his proposed locations of dewatering of excavation and collection of water for either construction re-use or recharge directly to aquifers. The Contractor’s recharge proposals must be sufficient for recharging of the quantity of water remaining after deduction of water re-used for construction. The Contractor will not be permitted to directly discharge, to the drainage system, unused ground water obtaining from the excavation without obtaining approval of Engineer or the Agency controlling the system.

(5) The Contractor shall prevent soil particles and debris from entering the wells or water discharge points by use of filters and sedimentation basins as required.

(6) The Contractor shall provide treatment facilities as necessary to prevent the discharge of contaminated ground water.

(7) The Contractor shall at all times ensure that all existing stream courses and drains within, and adjacent to the site are kept safe and free from any debris and any excavated materials arising from the Works. The Contractor shall ensure that earth, chemicals and concrete agitator washings etc. are not deposited in the watercourses but are suitably treated and effluents and residue disposed off in a manner approved by local authorities.

(8) All water and waste products (surface runoff and wastewater) arising on the site shall be collected and removed from the site via a suitable and properly designed temporary drainage system and disposed off at a location and in a manner that will cause neither pollution nor nuisance.

(9) Any mud slurry from drilling, grouting etc. shall not be discharged into the drainage system unless treatment is carried out that will remove silt, mud particles, etc.

(10) The Contractor shall discharge wastewater arising out of site office, canteen or toilet facilities constructed by him into sewers after obtaining prior approval of agency controlling the system. A wastewater drainage system shall be provided to drain wastewater into the sewerage system.

(11) Oil removal / interceptors shall be provided to treat oil waste.

(12) The Contractor shall take measures to prevent discharge of oil and grease during spillage from reaching drainage system or any water body through Spill Prevention and Control Plan.

1.5 NOISE

1.5.1 General

(1) The Contractor shall consider noise as an environmental constraint in his design, planning and execution of the Works. The Contractor shall, at his own expense, take all appropriate measures to ensure that work carried out by the Contractor and by his sub-Contractors, whether on or off the Site, will not cause any unnecessary or excessive noise which may disturb the occupants of any nearby dwellings, schools, hospitals, or premises with similar sensitivity to noise.

(2) Without prejudice to the generality of the foregoing, noise level reduction measures shall include the following:



(a) The Contractor shall ensure that all powered mechanical equipment used in the Works shall be effectively sound reduced using the most modern techniques available including but not limited to silencers and mufflers.

(b) The Contractor shall construct acoustic screens or enclosures around any parts of the Works from which excessive noise may be generated.

(3) The Contractor shall ensure that noise generated by work carried out by the Contractor and his sub-Contractors during day time and night time shall not exceed the maximum permissible noise limits, whether continuously or intermittently, as given in the Employer’s Environmental Quality Management Manual. The same may be varied from time to time by and at the sole discretion of the Engineer, In the event of a breach of this requirement, the Contractor shall immediately re-deploy or adjust the relevant equipment or take other appropriate measures to reduce the noise levels and thereafter maintain them at levels which do not exceed the said limits. Such measures may include without limitation the temporary or permanent cessation of use of certain items of equipment.

(4) The noise monitoring requirements including monitoring locations are given in the Employer’s Environment Quality Management Manual.

1.5.2 Control Requirements

Construction material should be handled and transported in such a manner as not to create unnecessary noise as outlined below.

Under the Contract, the Contractor shall:

(1) Perform Work within the procedures outlined herein and comply with applicable codes, regulations, and standards established by the Central and State Government and their agencies.

(2) Keep noise to the lowest reasonably practicable level. Appropriate measures will be taken to ensure that construction works will not cause any unnecessary or excessive noise, which may disturb the occupants of any nearby dwellings, schools, hospitals, or premises with similar sensitivity to noise. Use equipment with effective noise-suppression devices and employ other noise control measures as to protect the public.

(3) Schedule and conduct operations in a manner that will minimize, to the greatest extent feasible, the disturbance to the public in areas adjacent to the construction activities and to occupants of buildings in the vicinity of the construction activities.

(4) The Contractor shall submit to the Engineer a Noise Monitoring and Control Plan (NMCP) under contract specific Site Environmental Plan. It shall include full and comprehensive details of all powered mechanical equipment, which he proposes to use during daytime and nighttime, and of his proposed working methods and noise level reduction measures. The NMCP shall include detailed noise calculations to demonstrate the anticipated noise generation by the Contractor.

(5) The NMCP prepared by the Contractor shall guide the implementation of construction activity. The NMCP will be reviewed on a regular basis and updated as necessary to assure that current construction activities are addressed. It shall appear as a regular agenda item in project coordination meetings.

1.6 WASTE

(1) The Contractor shall handle waste in a manner that ensures they are held securely without loss or leakage thus minimizing potential for pollution.

(2) The Contractor shall remove waste in a timely manner. Scrap and waste material shall be removed and disposed off at landfill sites after obtaining approval of Conservancy and Sanitation Engineering Department of Municipal Corporation of Delhi for its disposal.

(3) Burning of wastes is prohibited. The Contractor shall not burn debris or vegetation or construction waste on the site but remove it in accordance with (2) above.

(4) The Contractor shall maintain and clean waste storage areas regularly.

(5) If encountered or generated as a result of Contractor’s activity, then waste classified as



hazardous under the “Hazardous Wastes (Management & Handling) Rules, 1989” and chemicals classified as hazardous chemicals under “Manufacture, Storage and Import of Hazardous Chemical Rules,1989 of Environment (Protection) Act,1986 `shall be disposed off in a manner in compliance with the procedure given in the rules under the aforesaid act.

1.7 PREVENTION OF MOSQUITO BREEDING

(1) Measures shall be taken to prevent mosquito breeding at site. The measures to be taken shall include:

(a) empty cans, oil drums, packing and other receptacles which may retain water shall be deposited at a central collection point and shall be removed from the Site regularly;

(b) still waters shall be treated at least once every week with oil in order to prevent mosquito breading;

(c) Contractor’s Equipment and other items on the Site which may retain water shall be stored, covered or treated in such a manner that water could not be retained.

(d) Water storage tanks shall be suitably provided.

(2) Posters in both Hindi and English which draw attention to the dangers of permitting mosquito breeding shall be displayed prominently on the Site.



Appendix IV

Deleted



Appendix V

ENVIRONMENTAL QUALITY MANAGEMENT MANUAL

1.0 INTRODUCTION

1.1 The Environmental Quality Management Manual (EQM) forms an essential part of the overall Environmental protection system employed by DMRC for the construction of Delhi MRTS project.

1.2 This manual is set out as follows:

• Section 2 highlights the purpose and scope of this Manual

• Section 3 outlines the objectives of the manual which will form a basis for Environmental Management System

• Section 4 specifies the domain or contract application of this manual

• Section 5 lists the definitions and abbreviation of terms used in the manual

• Section 6 sets out the responsibilities for application of the procedures

• Section 7 provides guidance to the Contractor for preparation of his contract specific Site Environmental Plan

• Section 8 focuses on the Environmental Performance Review of Contractor’s activities through Environmental Audits

• Section 9 specifies the submittals as required in the manual

• Section 10 details the measures to control Air Pollution that shall be implemented by the Contractor during construction phase

• Section 11 details measures to control water pollution

• Section 12 details measures that shall be implemented by the Contractor to control construction noise

• Section 13 deals with waste pollution

• Section 14 details issues on landscape and aesthetics

• Section 15 on Environmental Monitoring lists the relevant impact monitoring equipment, compliance criteria and monitoring programme to be undertaken by the Contractor during construction

• Section 16 highlights the purpose of Event Contingency Plan which shall be prepared by the Contractor for exceedance of limiting values

• Section 17 details requirements for impact monitoring for air quality including Air Monitoring and Control Plan

• Section 18 details requirements for impact monitoring for noise including Noise Monitoring and Control Plan

• Section 19 describes the Environmental Site Inspection process to be implemented by the Contractor

• Section 20 details the Reporting requirements under this manual

• Section 21 sets out the Complaint response process

• Section 22 details when the Environmental Quality Management programme shall be completed

2.0 PURPOSE & SCOPE

2.1 The purpose of this Environmental Quality Management Manual (EQM), is to make the Contractors aware of the environmental concerns of DMRC, and to establish guidelines for the application of environmental controls during the construction phase of the project.

2.2 This manual is intended to translate into practice, three important principles of DMRC's mandate -- that construction activities should not:



Inconvenience or endanger public

Create a permanent visual eyesore

Result in unmitigated ecological or environmental degradation.

2.3 This manual has been prepared to facilitate construction progress while ensuring fulfillment of environmental commitments. It provides systematic procedures for monitoring and minimizing environmental impacts that may arise from the construction activities.

2.4 This manual is intended to guide and assist the Contractors in exploring all reasonable and feasible means for reducing construction related environmental impacts as they prepare and produce contract-specific Site Environmental Plans as required by the Contract.

2.5 This manual stipulates environmental controls that, in lieu of alternative controls specified by the contractor, must be applied.

2.6 Environmental controls adopted by the individual contractors as an alternative to the measures identified herein must be as protective of the environment.

2.7 The scope of this manual is to establish procedures to:

• Carry out monitoring of air and noise during construction through an impact monitoring programme

• Supervise Contractor’s compliance with defined environmental control criteria by carrying out reviews of monitored impact data

• Oversee the procedure of identification of mitigation measures, their design and implementation

• Undertake additional ad hoc monitoring if required to address specific instances

3.0 OBJECTIVES

3.1 The various components included in this manual along with the reporting requirements will form the basis of an Environmental Management System to be implemented by DMRC which will enable it to manage the environmental challenges and resolve environmental issues posed during construction of MRTS, Delhi.

3.2 The main objectives are to:

• Provide database from which environmental impacts of the project can be determined.

• Provide timely indication if any environmental control measure fails to achieve acceptable standards.

• Monitor effectiveness of environmental mitigation measures.

• Initiate remedial action if unacceptable impacts arise.

• Determine contractor’s compliance with regulatory requirements.

4.0 DOMAIN

4.1 This manual will apply to all construction works of Delhi Metro Rail Corporation for both Rail and Metro Corridors carried out by the Contractors and Sub-contractors.

5.0 DEFINITION & ABBREVIATIONS

5.1 Environment- The total surroundings of an organism including water, air and land and other living creatures.

5.2 Environmental Pollutant means any solid, liquid or gaseous substance present in such concentration as may be or tend to be injurious to environment.

5.3 Environmental Pollution means the presence in the environment of any environmental pollutant.

5.4 Nuisance is annoyance, which results from any construction activity that affects the material comfort and quality of life of the inhabitants of the area surrounding the construction site.

5.5 Monitoring is the use of direct or indirect reading field instrumentation to provide information regarding the levels of pollutants released during construction.



5.6 Construction Site is the contract limits for construction. It shall be all the area within the limits of the work as shown on the Plans. Construction site shall also include staging, and debris disposal areas and transportation routes to and from these areas.

5.7 Noise is any unwanted sound disturbance of the environment around the area of construction operations.

5.8 Decibel is a measure on a logarithmic scale of the magnitude of a particular quantity (such as sound pressure, sound power) with respect to a standardized reference quantity).

5.9 A - weighted Noise levels in Decibels (referenced to 20 micro-Pascal) as measured with A-weighting network of standard sound level meter, abbreviated dB(A).

5.10 Energy Equivalent Level (Leq) is the level of a steady noise, which has the same energy as the fluctuating noise level integrated over the period of measurement. Lmax is the maximum Noise Level during the period of measurement. L10 and L90 are the are the percentile exceeding levels of sound which is exceeded 10% and 90% of the time of measurement.

5.11 Waste is unwanted surplus substances arising from the application of all construction operations and any substance or article which is required to be disposed.

5.12 Suspended Particulate Matter is abbreviated as SPM and measured in µg/m3 .

5.13 Environmental Quality Management Manual is abbreviated as EQM.

5.14 Air Monitoring and Control Plan is abbreviated as AMCP.

5.15 Noise Monitoring and Control Plan is abbreviated as NMCP.

5.16 Ministry of Environment and Forest, Government of India is abbreviated as MOEF.

5.17 Central Pollution Control Board, New Delhi is abbreviated as CPCB.

6.0 RESPONSIBILITIES

6.1 The Employer or Engineer will monitor Contractor's performance of tasks specified, and will inspect necessary records, reports and procedures as defined in this manual.

6.2 The Engineer will ensure that this procedure is followed by the institution of a monitoring and reporting system that provides information about the environmental performance of the construction contractor throughout the duration of the contract.

7.0 SITE ENVIRONMENTAL PLAN

7.1 To effectively implement mitigation, monitoring and remedial requirements, an appropriate contractual and supervisory framework needs to be established.

7.2 This document, the EQM Manual, provides the scope for construction monitoring, the parameters to be measured, the frequency of monitoring and the actions to be taken in the event of the environmental parameters being exceeded.

7.3 The basis of framework within which implementation will be managed is through the preparation of contract-specific Site Environmental Plans by the Contractor. The Engineer will audit the contract-specific and advise the necessary remedial actions required through contractual means.

7.4 The Site Environmental Plan shall provide details of the means by which the Contractor (and all subcontractors working for the Contractor) will implement the recommended mitigation measures and achieve the environmental performance standards defined both in Indian environmental legislation and in the Employer’s Requirements.

7.5 The primary reason for adopting the EQM Manual approach is to make the Contractor aware of his environmental responsibilities and to ensure his commitment to achieving the standards specified.

7.6 Based on Environmental Management Plan outline given in this document, each Tenderer shall prepare an Outline Environmental Plan for submission as part of the tender process.

7.7 The Outline Environmental Plan will demonstrate the determination and commitment of Contractor’s organization towards environment and indicate how the environmental performance requirements laid out in the Employer’s requirements documentation will be met and, where appropriate exceeded.

7.8 Within 20 weeks of the date of Notice to Proceed, the Contractor shall submit a draft contract -specific Site Environmental Plan for the approval of the Engineer and a final version prior to the



commencement of the works (along with “Design Coordination Submission”).

8.0 ENVIRONMENTAL PERFORMANCE REVIEWS

8.1 Environmental Performance Reviews, through an Environmental Audit Programme, shall be carried out quarterly to assess the effectiveness of the Site Environmental Plan, and that the required mitigation measures are routinely implemented and environmental standards are maintained.

8.2 The preliminary objective of the audit programme will be to assess the effectiveness of the management systems established by the Contractor to implement the environmental mitigation measures.

8.3 The criteria against which the review will be undertaken will be derived from (but not be limited to):

(a) The approaches, procedures and commitments given by the Contractor in the ‘Site Environmental Plan’

(b) The clauses contained within the Employer’s Requirements-Appendix 10

(c) The allocation of responsibility for fulfilling environmental requirements and the effective lines of communication with regard to environmental issues;

(d) Compliance with procedures established to enable an effective response to environmental incidents, exceedance or non-compliance;

(e) The extent and accuracy of record-keeping related to environmental performance indicators;

(f) The effectiveness of ensuring high levels of awareness with regard to environmental requirements; and

(g) The effectiveness of environmental management activities, including the speed and effectiveness of responses to complaints.

8.4 A checklist of environmental requirements will be prepared and amended as necessary, throughout the construction phase to focus on areas of frequent non-compliance and to reflect the potential impacts associated with specific activities within the construction programme.

8.5 The reviews by Engineer shall focus on the effectiveness of the implemented measures to achieve the purpose, not simply the fact that a measure has been implemented.

9.0 SUBMITTALS

9.1 The contractor is obliged to monitor and control operations to minimize pollution that may result from construction activities.

9.2 The Contractor shall develop a contract-specific Site Environmental Plan to monitor and control pollution.

9.3 The contract-specific Site Environmental Plan will contain description of all procedures developed to meet the objectives defined in 1.0 and 2.0 above, to control environmental pollution. Elements of the plan must address the management of pollutants, the monitoring programme, and the reporting requirements.

9.4 The Contractor shall designate a staff member as Pollution Control Representative who shall be responsible for environmental control, pollution monitoring, and record keeping and be available to the Engineer or his assistant to explain and clarify as and when required.

10.0 AIR POLLUTION CONTROL

10.1 CONTROL REQUIREMENTS DURING TRANSPORT OF MATERIAL

(1) The Contractor shall take precautions to minimise visible particulate matter from being deposited upon public roadways as a direct result of his operations. Precautions include removal of particulate matter from equipment before movement to paved streets or prompt removal of material from paved streets onto which such material has been dropped. All construction equipment should be washed clean of visible dirt/mud before exiting the construction sites. Any deposition of material on public streets by construction equipment should be removed by sweeping.

(2) The Contractor shall provide a washpit or a wheel washing and/or vehicle cleaning facility



at the exits from each site. At such facility, high-pressure water jets will be directed at the wheels of vehicles to remove all spoil and dirt. Wheel washing facilities will be provided with efficient drainage, incorporating silt traps to prevent any excessive build up of water. These facilities could include water re-circulation apparatus to minimise water consumption.

(3) The Contractor shall ensure that vehicles with an open load carrying area used for moving potentially dust-producing materials shall have properly fitting side and tailboards. Materials having the potential to create dust shall not be loaded to a level higher than the side and tail boards, and shall be carried in vehicles fitted with cover lids or clean tarpaulin cover in good condition. The tarpaulin shall be properly extended beyond side / tail board and secured properly.

(4) Should dust problems continue to occur, the Contractor must be able to have controls in place on 24-hour basis.

10.2 CONTROL REQUIREMENTS AT DUMPING SITES

(1) The Contractor shall place excavated materials in the dumping/disposal areas designated in the drawings.

(2) The Contractor shall place material in a manner that will minimise dust production. Material shall be stabilized each day by watering or other accepted dust suppression techniques.

(3) The heights from which materials are dropped shall be the minimum practical height to limit fugitive dust generation.

(4) The Contractor shall stockpile the material in the locations designated by Engineer, with suitable slopes. The area shall be enclosed on three sides with walls extending above the height of stockpile. The fourth side shall be progressively covered even as material is being placed at that site to required quantity. Thereafter, the site shall be accessible through a lockable gate that shall allow for easy entry and exit of men, material and machines.

(5) During dry weather, dust control methods must be used daily especially on windy, dry days to prevent any dust from blowing.

(6) The Contractor shall provide water sprinklers at any time that they are required for dust control use.

(7) Sufficient equipment, water, and personnel shall be available on dumping sites at all times to minimise dust formation and movements to prevent nuisance.

(8) Dust control activities shall continue during work stoppages.

10.3 CONTROL REQUIREMENTS AT CONSTRUCTION SITES

(1) The Contractor shall spray water at construction sites as required to suppress dust, during handling of excavation soil or debris or during demolition.

(2) The Contractor shall implement dust suppression measures, which shall include, but not be limited to the following:

(3) Stockpiles of sand and aggregate greater than 20 m3 for use in concrete manufacture shall be enclosed on three sides, with walls extending above the pile and two (2) metres beyond the front of the pile.

(4) Effective water sprays shall be used during the delivery and handling of all raw sand and aggregate and other similar materials, when dust is likely to be created and to dampen all stored materials during dry and windy weather.

(5) Areas within the Site where there is a regular movement of vehicles shall have an approved hard surface that is kept clear of loose surface material.

(6) If conveyors are used, conveyor belts shall be fitted with windboards, and conveyor transfer points and hopper discharge areas shall be enclosed to minimise dust emission. All conveyors carrying materials that have the potential to create dust shall be totally enclosed and fitted with belt cleaners.

(7) Unless the Engineer has given consent otherwise, the Contractor shall restrict all motorised vehicles on the Site to a maximum speed of 15 kilometers per hour and confine haulage and delivery vehicles to the designated roadways inside the Site.



(8) At the Batching plant the following additional conditions shall be complied with:

• The Contractor shall undertake at all times the prevention of dust nuisance as a result of his activities.

• The Contractor shall frequently clean and water the concrete batching plant and crushing plant sites and ancillary areas to minimise any dust emissions.

• Dry mix batching shall be carried out in a totally enclosed area with exhaust through suitable fabric filters.

(9) The Contractor shall erect boarding at least 2 m high, securely around all construction work sites during the main construction activity, when reasonably practicable, to contain dust within the site area and also to reduce air turbulence caused by passing traffic.

10.4 CONTROL REQUIREMENTS DURING DRILLING AND BLASTING

(1) Watering should be undertaken to control dust during breaking of rock/concrete.

(2) During blasting operations, appropriate precautions should be taken to minimise dust such as the use of blast nets, canvas covers and watering.

(3) Wire mesh, gunnysacks and sand bags should be used over blast area on each shot to prevent flying rock and reduce dust.

(4) Fitting of blast doors at the portals may be used to control dust and debris from tunnel works.

11.0 WATER POLLUTION CONTROL

11.1 A drainage system should be constructed at the commencement of the Works to drain off all surface water from the work site into suitable drain outlet. Temporary drainage works should be maintained, removed and reinstated as necessary, and all other necessary precautions should be taken for avoidance of damage by flooding and silt.

11.2 Sedimentation tanks or other acceptable measures, of sufficient capacity to trap silt laden water before discharge into the outlet drain should be provided. The system should be flexible and be able to handle multiple inputs from a variety of sources.

11.3 Temporary open storage of excavated materials from cut and cover tunneling work used for backfill on site should be covered with tarpaulin or similar fabric during rainy season or at any time of the year when rainstorms are likely. Washout of construction or excavated materials should be diverted to drainage system through appropriate sediment traps.

11.4 Bentonite slurries or other grouts used in diaphragm wall construction should be collected in a separate slurry collection system. If reuse is not practicable then it should be disposed off at nearest landfill site after obtaining permission from agency owning the landfill and under the conditions imposed by the agency concerned.

11.5 The Contractor shall discharge wastewater arising from site offices, canteens or toilet facilities constructed by him into sewers after obtaining prior approval of agency controlling the system. A wastewater drainage system shall be provided by the Contractor to drain wastewater into the sewerage system.

11.6 Oil separator / interceptors shall be provided to prevent the release of oils and grease into the drainage system. These shall be cleaned on a regular basis.

11.7 A Spill Prevention and Control Plan (SPCP) in the site Environmental Plan shall be prepared to identify project components such as storage areas, storage tanks that could allow discharge of oil or grease or hazardous materials to the drainage system or ultimately in any water body during spillage. The volume of spill should be calculated as well as storage volume to contain spill within the materials storage containment areas. The Plan shall contain a written description of the actions that will be taken in order to prevent, contain and mitigate transportation of oil, grease or hazardous materials to the drainage system or any water body.

12.0 NOISE CONTROL

12.1 To the extent required to meet the noise limits the Contractor shall use reasonable efforts to include noise reduction measures listed below to minimize construction noise emission levels. Noise reduction measures – Include, but not be limited to the following:



(a) Scheduling truck loading, unloading, and hauling operations so as to minimize noise impact near noise sensitive locations and surrounding communities.

(c) Locating stationary equipment so as to minimize noise impact on the community.

(c) Equipment and plant are not to be kept idling when not in use.

(d) Use only well maintained plant at site, which should be serviced regularly.

(e) Plant and equipment known to emit noise strongly in one direction should, where possible, be oriented in a direction away from noise sensitive receptor

(f) Silencers and mufflers on construction equipment should be properly fitted and maintained.

(g) Reducing the number of plant and equipment operating in critical areas close to noise sensitive receptors.

(h) Limiting the use of enunciators or public address systems, except for emergency notifications.

(i) Maintaining equipment such that parts of vehicles and loads are secure against vibrations and rattling.

(j) Limit the time that temporary street decking or covered excavated areas are in use.

(k) Maximize physical separation between noise generators and noise receptors

(l) Grading of surfaced irregularities on construction sites to prevent the generation of impact noise and ground vibrations by passing vehicles.

(m) Schedule work to avoid simultaneous activities that both generate high noise levels.

(n) The construction of temporary physical noise barriers

(o) If back-up alarms are used on construction equipment, their noise emission level near noise sensitive receptors such as residences, schools, hospitals and similar areas where quiet is essential, should be regulated, especially at night time.

13.0 WASTE CONTROL

13.1 The transportation and disposal of all waste shall be strictly managed.

13.2 The transportation of construction spoil shall be allowed only to officially designated dumpsites after obtaining necessary permission from appropriate authority.

13.3 A procedure to facilitate tracking of loads should be developed to prevent illegal disposal of waste.

13.4 Careful design, planning and good site management can minimise waste of materials such as concrete, mortars and cement grouts.

13.5 The design of formwork should maximise use of wooden panels so that high reuse levels can be achieved.

13.6 Construction waste should be segregated as much as possible at site to increase the feasibility of recycling. Concrete and masonry can be used for filling material while steel bars can be used by scrap steel mills.

13.7 Litter disposal and collection points should be established around all construction work sites.

14.0 LANDSCAPE AND AESTHETICS

14.1 The construction of the railway line will have negative but temporary impacts on the landscape and aesthetics due to loss of amenities and trees. Large scale construction activity will impact negatively on roadside areas and residential communities immediately adjacent to the construction sites.

14.2 However, transplanting, replanting of trees and additional landscape treatment along the rail corridor is likely to result in long-term beneficial impacts.

14.3 Lights used for construction lighting can illuminate adjacent areas in undesired ways. Such lighting and glare shall be prevented from striking adjacent areas, where feasible, through directional shielding.

14.4 The other measures include but not limited to:



(1) Erection of decorative screen hoarding prominently displaying the logo of Delhi Metro Rail Corporation and other suitable things.

(2) Minimizing height of temporary buildings.

(3) Careful positioning of construction equipment.

15.0 ENVIRONMENTAL MONITORING

15.1 The Contractor’s Environmental Team shall carry out the monitoring of environmental impacts during construction. Representative sensitive receivers in the vicinity of the works shall be monitored for noise and air quality impacts.

15.2 For carrying out impact monitoring for noise and air, equipment shall be provided, operated and maintained by the Contractor. The equipment shall be kept in a good state of repair in accordance with the manufacturer’s recommendations and maintained in proper working order with sufficient spare equipment available in the event of breakdown to maintain the planned monitoring programme.

15.3 The calibration of monitoring instruments and their respective calibrators shall be carried out in accordance with the manufacturer’s requirements to ensure they perform to the same level of accuracy as stated in the manufacturer’s specifications.

15.4 Suspended Particulate Matter (SPM) levels shall be measured by following the standard high volume sampling method as set out in High Volume Method for Suspended Particulate, BIS: 5182-1981

15.5 24-hour average SPM concentration shall be measured by drawing air through a High Volume Sampler (HVS) fitted with pre-weighted Glass Fiber filter paper at an average flow rate not less than 1.1m3 per minute.

15.6 The minimum requirements to the specifications of sound level meter are given in IS: 9779-1981

15.7 Engineer will undertake baseline monitoring to establish background levels. Action Level of the Contractor shall be based on the results of baseline monitoring programme, which will be made available to him prior to start of construction.

15.8 The Contractor’s monitoring programme is summarized in Table –1.

TABLE-1

SUMMARY OF CONTRACTOR’S MONITORING PROGRAMME

Parameter Noise Air

Sampling Day Time (6 AM – 9PM):

Lmax, Leq, L10, L90

Night Time (9 PM – 6AM):

Lmax, Leq, L10, L90

SPM

24-hour.

Frequency

Once a week (when noise generating activities are underway.

Two 24-hour Samples every fifteen days.

Locations To be determined by the Contractor based on noise sensitive receptors.

To be determined by the Contractor based on air sensitive receptors.

Duration of Monitoring by Contractor

During Civil Construction During Civil Construction

Additional Requirements

Ad hoc monitoring as required. Ad hoc monitoring as required



16.0 EVENT CONTINGENCY PLAN

16.1 The Contractor shall prepare an Event Contingency Plan under his Site Environmental Plan. The purpose is to provide, in addition to monitoring activities, procedures for ensuring that if any environmental exceedance of limiting values (either accidental or through inadequate implementation of mitigation measures on part of the Contractor) does occur, the cause is quickly identified and remedied, and that the risk of a similar event recurring is reduced.

17.0 AIR MONITORING

17.1 Construction activities that will generate dust impacts include excavation, material handling and stockpiling, vehicular movement, and wind erosion of unpaved work areas.

17.2 The impact of fugitive dust on ambient air pollution depends on the quantity generated, as well as the drift potential of the dust particles injected into the atmosphere. Large dust particles will settle out near the source and smaller particles are likely to undergo dispersal over greater distance from the sources and impeded settling. SPM levels will be monitored to evaluate the dust impact during the construction phase of the Project.

17.3 The Air Quality Monitoring and Control Plan (AMCP) in contract-specific Site Environmental Plan prepared by the Contractor shall establish procedures to monitor impact air quality and measures to control air pollution including dust suppression due to construction activities at work sites. This plan shall contain description of activities that will cause degradation in air quality, environmental procedures to manage pollutants, monitoring programme, record keeping and reporting.

17.4 The Engineer shall monitor Contractor’s performance of tasks specified, and will inspect necessary records, reports and procedures related to the control of air quality given in AMCP.

17.5 Information gathered during the AMCP will be catalogued and maintained by the Contractor and shall be available for review by the Engineer.

17.6 The exact location of the air monitoring stations located near air sensitive receptors adjoining the construction sites, such as residences, schools, and hospitals and placement of monitoring equipment thereat shall be agreed with the Engineer prior to commencement of air monitoring programme.

17.7 Impact monitoring during the course of the Works shall be carried out at the monitoring stations for two days (continuous twenty-four hours) every fifteen days and where there is a perceived air quality problem.

17.8 The Contractor shall construct suitable fence, lockable gate, 220V AC power point and suitable access at each air monitoring station. Monitoring stations shall be free from local obstructions or sheltering.

17.9 Should impact monitoring record dust levels which are:

• Indicative of a deteriorating situation such that closer monitoring is reasonably indicated, or

• When in the opinion of the Engineer additional measurements are required in view of deteriorating air quality,

Then the Engineer may require the Contractor to increase the frequency of impact monitoring at any one or more of the monitoring stations until the results indicate an improving and acceptable level of air quality.

17.10 The Contractor shall keep records of air quality monitoring (including location, date, time). The Contractor shall submit a copy of monitoring results to the Engineer. The results should represent a statistical evaluation of data by calculating maximum, minimum, mean, standard deviation, geometric mean and percentile calculations for evaluation of frequency distribution, trends, and comparison with emission standards.

17.11 The National Ambient Air Quality Standards given in Air (Prevention and Control of Pollution) Act, 1981 may be referred by the Contractor for Limit Levels of SPM in ambient air which may be followed in estimating the pollution level caused by Contractor’s activities.

17.12 Where the Engineer determines that the recorded dust (TSP) level is significantly greater than the Limit levels, the Engineer may direct the Contractor to take effective remedial measures including, but not limited to, reviewing dust sources and modifying working procedures.



17.13 Where the recorded baseline levels exceed the ambient air quality standards, then at such locations the action level is the recorded base line. Contractor shall take all effective remedial measures to contain the levels to their baseline value as a result of his activities. The action level may be varied by and at the sole discretion of the Engineer.

17.14 The Contractor shall inform the Engineer of all steps taken to investigate cause of exceedance and immediate action taken to avoid further exceedance through written reports and proposals for action under an Event Contingency Plan.

18.0 NOISE MONITORING

18.1 The activities which are expected to cause noise during the construction of MRTS, Delhi include noise from construction equipment, construction activities such as portal construction, earthwork excavation, concreting, viaduct construction and removal of spoil and movement of construction vehicles and delivery vehicles traveling to and from the construction and disposal sites.

18.2 The level of impact of these noise sources depends upon the noise characteristics of the equipment and activities involved, the construction schedule, and the distance from noise sensitive receptors.

18.3 The Noise Monitoring and Control Plan (NMCP) in contract specific site Environmental Quality Management Plan prepared by the Contractor shall establish procedures to monitor construction noise and determine when to apply measures to control noise pollution due to construction activities at work sites.

18.4 The NMCP will provide site description, define acceptable noise monitoring equipment, provide siting and operating procedures for noise equipment, indicate reports and record keeping on noise monitoring data.

18.5 The NMCP will provide guidance for construction activity. It shall also address noise performance criteria used in the selection of construction equipment.

18.6 The Noise Monitoring and Control Plan shall provide for:

a) Definition of noise-sensitive uses in the zones affected by construction.

b) Calculation of future noise levels at the closest noise-sensitive receptors to the construction activity based on construction activity and ambient noise levels.

c) Evaluation and specification of the noise abatement measures that can be applied to meet the noise objectives.

d) Monitoring construction activity and providing adjustments to noise abatement controls that may be required to increase their effectiveness

e) Regular reporting

f) Requirements of NMCP:

(i) It shall specify the nighttime and daytime construction activities, monitoring locations, equipment, procedures, and schedule of measurements and reporting methods to be used.

(ii) It shall contain a scaled plan indicating monitoring locations, including measurements to be taken at construction site boundaries and at nearby residential zones.

(iii) A record of the noise characteristics of powered mechanical equipment proposed to be used during day time and night time and of proposed working methods and of potential noise level reduction measures.

(iv) Provisions for immediate notification when measured noise levels exceed allowable limits,

(v) Provide a reporting procedure whereby noise-monitoring data is furnished to the Engineer on a weekly basis.

18.7 In defining the requirements of the NMCP, available measures for noise control, such as, the use of equipment with special exhaust silencers or enclosures, and the construction of temporary enclosures or noise barriers around specific construction site activity areas shall be considered.

18.8 If the measured noise levels exceed the noise limits, the noise levels shall be reduced by appropriate abatement measures.



18.9 The NMCP will be reviewed on a regular basis and updated as necessary to assure current construction activities are addressed.

18.10 The Engineer shall monitor Contractor’s performance of tasks specified, and will inspect necessary records, reports and procedures related to the control of noise.

18.11 Impact monitoring shall be carried out at noise sensitive receptor locations within 200 feet of the construction site once each week and after a change in construction activity. Construction noise measurements shall coincide with daytime and nighttime periods of maximum noise generating construction activities.

18.12 Noise monitoring data will be submitted in a Noise Measurement Report Form. It will contain the type of measurement, duration of measurement, distance of monitoring from construction site, and construction equipment working during monitoring period.

18.13 The appropriate parameter for measuring construction noise impacts shall be the equivalent A-weighted sound pressure level (Leq) measured in decibels (dB). The two statistical sound levels L10 and L90 ; the level exceeded for 10 and 90 percent of the time respectively, shall also be recorded during monitoring. The L90 may be considered as the ambient level into which the L10 as average peak level intrudes. The Lmax, Leq, L10 and L90 values will be reported in the noise measurement form along with allowable noise limit. The duration of monitoring shall be for a minimum of 30 minutes.

18.14 In no case shall the Contractor expose the public to construction noise levels exceeding 90dBA(slow) or to impulsive noise levels with a peak sound pressure level exceeding 140dB as measured on an impulse sound level meter.

18.15 Limit for construction noise is based on the existing ambient noise levels in areas adjoining the construction sites.

18.16 The noise levels emanating from any source during construction, shall not exceed 5 dB(A) or more above existing ambient pre-construction noise levels when measured at a point outside the premises of the location of source. The same may be varied from time to time by and at the sole discretion of the Engineer.

18.17 Where there are no ambient noise measurements, the construction activities shall be limited to levels measured at a distance of 200 feet from the construction limits or at the nearest affected building, whichever is closer, as given in Table-2.

TABLE-2

ALLOWABLE CONSTRUCTION NOISE LAND USE MAXIMUM NOISE LEVELS- Lmax dB(A)

Day Time Night Time Residential 75 65

At all Times Commercial 85 Industrial 90

18.18 The ground borne noise levels within building structures due to tunnel boring machine and any other underground and tunneling construction activities shall not cause interior noise levels to exceed the levels given below as measured in the inside of the affected noise sensitive structure:

Residential: Lmax 55dB(A)

Commercial: Lmax 60dB(A)

18.19 At the surface of the construction site during night time hours, the Contractor shall use only equipment that operating under full load meets the noise limits specified in Table-3, if a sensitive receptor would be affected.

TABLE-3

NOISE EMISSION LIMITS FOR CONSTRUCTION EQUIPMENT USED DURING NIGHTTIME HOURS; MEASURED AT 50 FEET FROM CONSTRUCTION EQUIPMENT*



Equipment Category

Lmax Level dB(A)

Backhoe 80 Bar Bender 75 Chain Saw 81 Compactor 80 Compressor 80 Concrete Mixer 85 Concrete Pump 82 Crane 85 Dozer 85 Front End Loader 80 Generator 82 Gradall 85 Grader 85 Paver 85 Pneumatic Tools 85 Scraper 85 Tractor 84

Noise emission limits apply to equipment used at surface of the construction site during night time hours of 9 p.m. to 6 a.m.

18.20 The adjustments for close in equipment noise measurement shall be made in accordance with Table-4.

TABLE – 4

ADJUSTMENTS FOR CLOSE-IN EQUIPMENT NOISE MEASUREMENTS

(Measurement Values to be subtracted from Measured Sound)

Distance (Feet) Level to Estimate Sound Level at 50 Feet dB (A)

19-21 8

22-23 7

24-26 6

27-29 5

30-33 4

34-37 3

38-42 2

43-47 1

48-50 0

TABLE- 5.

CONSTRUCTION VIBRATION LIMITS

VIBRATION TYPE AND PERMISSIBLE

AGGREGATE DURATION LIMIT

Sustained (�1 hr/day) 0.01 in/sec (80 VdB re 10-6 in/sec)

Transient (<1 hr/day) 0.03 in/sec (90 VdB re 10-6 in/sec)

Transient (<10 min/day) 0.10 in/sec (100 VdB re 10-6 in/sec)

18.21 When Diesel Generator (DG) Sets are used for operation of equipment and machinery, then ‘Standards and Guidelines for control of Noise Pollution from Stationery DG Sets’, under Environment (Protection) Act, 1986 shall apply.



18.22 Should the impact monitoring record noise levels which are:

• Indicative of a deteriorating situation such that closer monitoring is reasonably indicated, or

• When in the opinion of the Engineer additional measurements are required in view of deteriorating noise environment,

then, the Engineer may require the Contractor to increase the frequency of impact monitoring at any one or more of the monitoring stations until the results indicate an improving and acceptable level of noise.

18.23 The Contractor shall submit a copy of monitoring results. The results should represent a statistical evaluation of data for evaluation of trends and comparison with noise emission standards.

18.24 Where the Engineer determines that the recorded Noise level is significantly greater than the acceptable levels, the Engineer may direct the Contractor to take effective remedial measures including, but not limited to, reviewing noise sources and modifying working procedures.

18.25 The Contractor shall inform the Engineer of all steps taken to investigate cause of exceedance and immediate action taken to avoid further exceedance through written reports and proposals for action under an Event Contingency Plan.

19.0 ENVIRONMENTAL SITE INSPECTION

19.1 As indicated earlier in this Manual, the Engineer shall undertake regular audits at quarterly intervals, of the Contractor’s onsite practices and procedures as a means of assessing the ongoing performance of the Contractor.

19.2 The criteria against which the audits will be undertaken shall be derived from the clauses within the Employer’s Requirements – Appendix III, contract-specific Site Environmental Plan and previous site inspection results as given in 6.0 of this manual.

19.3 In addition to the quarterly audits by the Engineer, site inspection shall be undertaken by the Contractor’s staff to inspect the construction activities in order to ensure that appropriate environmental protection and pollution control measures are properly followed and implemented.

19.4 The frequency of site inspection shall be at least once a week.

19.5 The Contractor shall prepare an ‘Environmental Inspection and Action Reporting System’ and submit to the Engineer for approval and make amendments as suggested. It shall contain a contract specific comprehensive Environment Inspection checklist as requirement of Site Environmental Plan.

19.6 The area of inspection shall not be limited to environmental compliance within the site but areas outside the site which are likely to be affected, directly or indirectly by activities at site.

19.7 Results of inspection shall be discussed with Resident Engineer and his recommendations on better environmental protection shall be notified to the Contractor for taking immediate action and rapid resolution of identified non-compliance.

19.8 If significant environmental problems are identified or if there is an environmental complaint or as a part of investigation work, then the Engineer shall also carry out Ad hoc site inspection which shall be attended by Contractor’s Representative.

20.0 REPORTING SYSTEM

20.1 Reporting under the Environmental Management System will contain results of monitoring and inspection programmes.

20.2 In Site Environmental Plan, the Contractor shall prepare and submit monthly Environmental Quality Management Reports in accordance with Employer’s Requirements.

20.3 The monthly report shall include (but not limited to) the following:

• Executive Summary

• Brief mention of construction activities

• Monitoring results under AMCP, and NMCP

• Interpretation of monitoring results, significance and influencing factors



• Graphical representation of monitored results over past four reporting periods.

• Measures to control spill under SPCP.

• Action taken on recommendation under site inspection programme or specific directions.

• Summary of complaints, results of investigations and follow-up action

• Future key issues.

21.0 COMPLAINT RESPONSE PROCESS

21.1 Enquiries, complaints and requests for information can be expected from a wide range of individuals and organizations both private and government. The majority of complaints is likely to be received by DMRC, although the site offices are also likely to be contacted.

21.2 The objective of complaint process is to ensure that public and agency complaints are addressed and resolved consistently and expeditiously.

21.3 The Contractor’s Site Manager will be notified immediately on receipt of complaint that may relate to environmental impacts. The Site Manager will immediately inform the Engineer and through him the DMRC.

21.4 Field investigation should determine whether the complaint has merit, and if so action should be taken to address the impact.

21.5 The outcome of the investigation and the action taken shall be documented on a complaint proforma prepared by the Contractor and approved by the Engineer in advance of the works.

21.6 Where possible, a formal response to each complaint received shall be prepared by the Contractor within seven days in order to notify the concerned person(s) that action has been taken.

22.0 COMPLETION OF THE EQM PROGRAMME

22.1 The construction of Delhi MRTS will be undertaken as a series of individual construction contracts with necessarily different construction programme and completion dates.

22.2 The Engineer shall maintain an overview of the ‘impact causing potential’ of each site, monitoring parameter or contract with a view to maintaining the most cost effective use of the environmental resources dedicated to the Project.

22.3 Termination of EQM should focus on the percentage contract completion status and on the basis of a history of environmental impact arising from the site over a representative period of monitoring.

22.4 Justifiable application for termination of EQM shall be put forward by the Contractor to the Engineer, as necessary throughout the construction period.



ENVIRONMENTAL MANAGEMENT PLAN OUTLINE (Refer Environmental Protection Requirements, Appendix III)

1. CONTRACTOR’S OBLIGATION

1.1 Contractor Details (including sub-contractors)

1.2 Organizational Chart (including sub-contractors).

1.3 Persons responsible for environmental matters, level of authority.

1.4 Environmental lines of communications.

2. PRESENTATION OF ENVIRONMENTAL MANAGEMENT APPROACH

2.1 General

2.1.1 Environmental Policy Statement of the Contractor

2.1.2 Methods of promoting environmental awareness.

2.1.3 Specific procedures for achieving the environmental performance requirements

2.2 Air

2.2.1 Mitigation Measures

2.2.2 Corrective Action

2.2.3 Preventive Action

2.2.3 Mitigation Schedule

2.2.4 Event Contingency Plan

Refer (Air Monitoring and Control Plan)

2.3 Water






Refer (Spill Prevention and Control Plan)

2.4 Noise





Refer (Noise Monitoring and Control Plan)

2.5 Waste

2.5.1 Procedures for disposal of waste




2.5.4 Hazardous Wastes and Chemicals

2.5.4.1 License Requirements

2.5.4.2 Storage



2.5.4.3 Handling Procedure

A similar approach will need to be adopted for the presentation of procedures and provisions to be followed to manage the construction process as it relates to :

• Landscape Preservation;

• Archaeological and Historical Resources; etc

2.6 Environmental Emergency Procedures

Emergency procedures for dealing with unforeseen environment situations not covered by the specific requirements and provisions of the Environmental Management Plan.

2.7 General House Keeping

3. ENVIRONMENTAL RECORDS

Including monitoring, inspection and reporting.



Appendix VI

SAEFETY MEASURES AND REQUIREMENTS FOR THE OUTLINE SITE SAFETY PLAN

1.0 SAFETY MEASURES 1.1 General (1) The Contractor shall be fully responsible for the safety of the Works, his personnel, subcontractors'

personnel, the public and all persons directly or indirectly associated with the Works or on or in the

vicinity of the Site. The Contractor shall treat safety measures as a priority in all his activities

throughout the execution of the Works.

(2) The Engineer will issue to the Contractor the Employer’s Project Safety Manual and any revised

versions thereof as may from time to time are produced by the Employer. The Contractor shall

comply with the requirements of the Project Safety Manual provided that the standards set out in

the Project Safety Manual shall be regarded as the minimum to be achieved and shall not relieve

the Contractor of any of his statutory duties or his responsibilities under the Contract.

(3) The provisions of the Contract regarding safety shall apply to and is binding upon the Contractor for any part of the Works and the persons employed by sub-contractors of any tier. The Contractor shall ensure that the requirements of the Contract in respect of safety are included in all sub-contracts placed by him.

(4) The Engineer reserves the right to order the immediate removal and replacement of any item of Contractor's Equipment or Temporary Works which, in his opinion, is unsatisfactory for its purpose or is in an unsafe condition.

1.2 Legislation and Codes of Practice

(1) The Contractor shall comply with all safety and industrial health legislation including, without limitation, the Rules and Regulation of the National Safety Council of India.

(2) The Contractor shall keep on the Site copies of safety and industrial health regulations and documents. All regulations and documents referred in this Clause 6(5) shall be translated into languages which are understood by the operators engaged by the Contractor or sub-contractors (unless the Engineer consents to the contrary) and such translations shall be displayed or kept alongside those in Hindi and English languages.

Site Safety Plan

(1) The Contractor shall, within 112 days of the date of Notice to Proceed, prepare and submit to the Engineer for review his proposed safety plan which shall contain as a minimum those items set out in Project Safety Manual and as detailed in Appendix 20 of the Employer’s Requirements.

Safety Personnel

(1) The Contractor shall appoint a Safety Officer whose duties throughout the period of the Contract shall be entirely connected with the safety and industrial health aspects of the Contractor's activities on the Site. The Safety Officer shall be a suitably qualified and experienced person who shall supervise and monitor compliance with the Site Safety Plan. The Safety Officer shall, in particular but without limitation, carry out auditing of the operation of the Site Safety Plan in accordance with a rolling programme to be submitted, from time to time, to the Engineer for his consent. The Safety Officer's appointment shall be within twenty eight (28) days of the date of acceptance of Tender and shall be subject to the Engineer's written consent.

(2) The Contractor shall not undertake any works on the Site until the Safety Officer has commenced duties in Delhi and unless the Engineer has specifically consented in writing.



(3) The Contractor shall not remove the Safety Officer from the site without the express permission of the Engineer. Within fourteen (14) days of any such removal or notice of intent of removal, the Contractor shall nominate a replacement Safety Officer for the Engineer's consent.

(4) The Contractor shall provide the Safety Officer with supporting staff in accordance with the staffing levels set out in the Site Safety Plan. The supporting staff shall include at least one (1) Deputy Safety Officer whose appointment(s) shall be subject to the Engineer's consent under similar criteria to those contained under Clause 6(8) above. The Deputy Safety Officer(s) shall be capable of assuming the duties and functions of the Safety Officer as contained in the Site Safety Plan whenever necessary.

(5) The Contractor shall empower the Safety Officer and safety staff to instruct employees of the Contractor or of its sub-contractors of any tiers to cease operations and take urgent and appropriate action to make safe the Site and prevent unsafe working practices or other infringements of the Site Safety Plan or the statutory regulations.

(6) The Contractor shall ensure that the Safety Officer maintains a daily site safety diary, such diary comprehensively recording all relevant matters concerning site safety, safety inspections and audits, safety related incidents and the like. The site safety diary shall be reviewed and signed on a weekly basis by the site agent and shall be available at all times for inspection by the Engineer.

(7) The Contractor's Staff Organization Plan shall show direct lines of communication and reporting between the Safety Officer and the site agent and between the Safety Officer and the director responsible for the Contract. The Contractor shall instruct and require the Site Agent and the Director responsible to be directly accountable in all matters concerning site safety.

1.3 Site Safety Inspections

(1) The Contractor will conduct site safety inspections at a regular frequency. The findings of the inspections shall be recorded on suitable forms which shall be kept available for inspection by the Engineer.

1.4 Safety / Accident Reporting

(1) The Contractor shall submit regular site safety reports to the Engineer in accordance with the Site Safety Plan. Such reports shall be submitted as part of the Monthly Progress Report. Prior to submission, the site safety report shall be endorsed by the director responsible for the Contract and the site agent. Site safety reports shall comprehensively address all relevant aspects of site safety and industrial health regulation and, in particular, report on all site safety audits undertaken during the period covered by the report.

(2) The Engineer shall be notified by the Contractor immediately of occurrence of any accidents whether on-site or off-site in which the Contractor, its personnel or plant, or those of its sub-contractors are directly or indirectly involved and which results in any injuries to any persons. Such initial notification may be verbal and shall be followed by a written comprehensive report within 24 hours of the accident.

Additionally the Contractor shall notify the Engineer in writing within twenty-four (24) hours of any incident occurring whether on-site or off-site at which the Contractor or any sub-contractors are involved and could have resulted in serious injuries to persons or significant damage to the Works.

1.5 Sub-Contractors

(1) The Contractor shall provide its sub-contractors with copies of the Site Safety Plan and shall incorporate into all sub-contract documentation provisions to ensure the compliance with such plan at all tiers of the sub-contracting.

(2) The Contractor shall, unless the Engineer's consent in writing is given; require all sub-contractors to appoint a safety representative who shall be available on the Site throughout the operational period of the respective sub-contract. In the event of the Engineer's



consent being given, the Safety Officer or safety staff, without prejudice to their other duties and responsibilities, shall ensure, as far as is practically possible, that employees of sub-contractors of all tiers are conversant with appropriate parts of the Site Safety Plan and the statutory regulation.

1.6 Safety Meetings

(1) The Contractor shall convene regular safety meetings in accordance with the Safety Plan and shall require attendance by the Safety Officer and safety representatives of sub-contractors unless otherwise agreed by the Engineer. All safety meetings shall be notified in advance to the Engineer who may attend in person or by representative at his discretion. The minutes of all safety meetings shall be taken and sent to the Engineer within seven (7) days of the meeting.

(2) A site safety management committee may be established by the Engineer to monitor the implementation of the safety plan and for the purpose set out in the Project Safety manual. The Engineer or his representative will be chairman of this committee and the members shall include the Contractor's agent or representative, Safety Manager and Safety Officers, sub-contractors' Safety personnel.

1.7 Safety Equipment

(1) The Contractor shall ensure that safety equipment and protective clothing as described in the Safety Plan is available and used on the site at all material times and that measures for the effective enforcement of proper utilization and necessary replacement of such equipment and clothing is incorporated into the Site Safety Plan.

(2) The Contractor shall regularly inspect, test and maintain all safety equipment, scaffolds, guard-rails, working platforms, hoists, ladders and other means of access and egress, lifting, lighting, signage and guarding equipment. Lights and signs shall be kept clear of obstructions and legible to read. Equipment that is damaged, dirty, incorrectly positioned or not in working order shall be repaired or replaced immediately.

1.8 First Aid

(1) The Contractor shall establish, maintain, staff, and fully equip a first aid base as detailed below:

(i) The first aid base shall be located at the Contractor’s principal works Area. The base shall consists of a treatment room fitted with two treatment couches, a hand basin, sterilizing equipment and lockable cupboards to contain sufficient medical supplies for first-aid for the Contractors workforce, the Engineer’s site supervisory staff, the Designated Contractors work force in the area and any visitors to the site. In addition, six stretchers shall be stored, available for instant use. The first aid base shall contain a recovery room that shall be furnished with six chairs and six footrests. The first aid post shall be air-conditioned, with cooling capability sufficient to maintain the temperature of the inside of building at 20oC.

(ii) Portable first aid boxes will be maintained fully equipped at each of local site offices and work location where 20 or more persons work at a time. In each site office and location at least one employee of contractor trained in first aid should be available at all working hours for purpose of attending to emergencies.

(iii) The contractor shall maintain necessary tie up with near by hospital to attend and give medical attention during emergencies.



1.9 Site Publicity

(1) The Contractor shall ensure that safety, rescue and industrial health matters are given a high degree of publicity to all persons regularly or occasionally on the Site. Posters, in both Hindi and English, drawing attention to site safety, rescue and industrial health regulation shall be made or obtained from the appropriate sources and shall be displayed prominently in relevant areas of the Site. These posters shall be changed on a monthly basis in order to ensure their continued impact.

1.10 Training

(1) The Contractor shall conduct regular safety training and rescue training drills, the frequency, coverage and application of which shall be in accordance with the Site Safety Plan, and in any case shall not be more than every six months. The Contractor shall require that all sub-contractors' employees participate in relevant training courses appropriate to the nature, scale and duration of the sub-contract works.

1.11 Breach of Safety Regulations

(1) Any employees of the Contractor or sub-contractor of any tiers who commit a serious breach of the safety regulations shall be liable to summary dismissal and shall not be re-employed on the Contract or allowed on any of the Sites. The due notice of this sanction shall be prominently displayed on the Site.

1.12 Safety Devices

(1) All plant and equipment used on or around the Site shall be fitted with appropriate safety devices which shall be operational at all times and shall be regularly inspected and tested. These shall include amongst others:

(i) Effective safety catches for crane hooks and other lifting devices.

(ii) Functioning automatic warning devices and, where applicable, an up-to-date test certificate,

for cranes and hoists.

(iii) All plant and equipment used on or around the Site shall be operated by suitably trained

and qualified personnel.

1.13 Testing and Certification of Lifting Gear

(1) The Contractor shall provide and maintain safe mechanical cranes, hoists and conveying facilities for the lifting and transport of materials and shall comply with all relevant requirements of BS 7121, Code of Practice for Safe Use of Cranes. All cranes, hoists and the like shall be fitted with audible overload warning devices. All such equipment shall be regularly maintained in accordance with manufacturers' recommendations and standards having regard to local legislation and recommendations from the appropriate statutory authority.

(2) Prior to use on Site, all lifting appliances and lifting gear shall be tested to an approved safety margin and suitably identified in accordance with the requirements of the current legislation. The test certificate shall be submitted to the Engineer for review prior to the use of such equipment on Site.

(3) The safe working load shall be clearly and indelibly marked on all lifting appliances and lifting gear either by stamping or by the addition of permanently secured tag labels. Stamping shall not be permitted on any stress-bearing part.

(4) The Contractor shall prepare and maintain an up-to-date register containing test certificates of all lifting and hoisting equipment used on the Works. The Contractor shall notify the



Engineer of the person responsible for maintaining this register. The register shall, from the commencement of construction, be available on Site for inspection by the Engineer and Relevant Authorities.

(5) Heavy plant or equipment which does not come under the jurisdiction of any local statutory legislation shall be subject to the testing and examination requirements as recommended by its manufacturer or in the absence of such, it shall be the responsibility of the Contractor to submit a standard or method of testing and examination to the Engineer for review.

(6) Competent operators with certificates certifying that the proposed operator has received training in the general principles of crane operation and specific training in the type of lifting or hoisting equipment he is required to operate shall be provided for the control of all lifting and hoisting equipment. At least one trained banksman shall be in attendance at each lifting or hoisting installation.

1.14 Fire Regulations and Safety

(7) The Contractor shall provide and maintain all necessary temporary fire protection and fire fighting facilities on the Site during the construction of the Works, and shall comply with all requirements of the Delhi Fire Services Department. These facilities may include, without limitation, sprinkler systems and fire hose reels in temporary site buildings, raw water storage tanks and portable fire extinguishers suitable for the conditions on the Site and potential hazards.

(8) The Contractor shall submit details of these facilities to the Engineer for review prior to commencement of work on the Site.

(9) If, in the Engineer's opinion, the use of naked lights may cause a fire hazard, the Contractor shall take such additional precautions and provide such additional fire fighting equipment (including breathing apparatus) as the Engineer considers necessary. The term "naked light" shall be deemed to include electric arcs and oxyacetylene or other flames used in welding or cutting metals.

(10) Oxyacetylene burning equipment will not be permitted in any confined space. Burning equipment of the oxypropane type shall be used.

1.15 Dangerous Goods and Radiation

(1) The Contractor shall ensure that all gases, fuels and other dangerous goods are stored and handled in a safe manner and in accordance with the statutory regulations and as required by the Engineer. The Contractor shall be responsible for obtaining the requisite licenses and permission to store and handle such substance

(2) No use of radioactive substances and radiating apparatus or operation involving ionizing, electromagnetic radiation or X-rays shall be carried out without the prior consent of the Engineer. The Contractor shall ensure that all personnel and members of the public are properly protected from the effects of any such radiation. Each radiation area shall have conspicuous signs and barriers.

(3) The Contractor shall submit for review by the Engineer details of the training given to nominated employees on the safe use, handling, transport and storage of dangerous goods, radioactive substances, radiation and X-ray equipment prior to their introduction on Site. Such training shall include the necessary measures to be taken in case of emergency.

1.16 Hazard and Risk Assessments

(2) The Contractor shall, prior to the commencement of any operation carry out a detailed hazard and risk assessment. The results of such assessments shall be recorded and the records kept for inspection by the Engineer.



(3) The Contractor shall produce detailed method statements for all medium and high risk operations and shall submit them to the Engineer for his consent prior to commencement of any task to which they relate.

(4) The Contractor shall produce and implement a Permit to Work system for all high-risk operations. The Permit to Work system shall be submitted to the Engineer for consent before application.

1.17 Explosives

(1) Explosives shall not be used without prior written consent of the Engineer. Before consent to blasting is granted, the Contractor shall prepare a Specification as to the size of charge, the method of firing and any other restrictions that may be imposed from time to time.

(2) Where the Engineer has consented to the use of explosives, the Contractor shall be responsible for obtaining the requisite licenses and permits for complying with all statutory requirements for blasting.

(3) The storage, transportation and use of explosives shall at all times be governed by the Explosives Acts and such other statutory regulations, which may be applicable, and as imposed by the Statutory Authorities.

1.18 Standby Equipment

(1) The Contractor shall provide adequate stand-by equipment to ensure the safety of personnel, the Works and the public. These measures shall include as a minimum the following:-

(a) Stand-by pumping and generating equipment for the control of water;

(b) Stand-by equipment and spares for illumination of the Works; and

(c) Stand-by generating equipment and equipment for the lighting and ventilation of underground works.

1.20 Co-operation

(1) The Contractor shall provide full co-operation and assistance in all safety surveillance carried out by the Engineer or the Employer. Any breaches of the Site Safety Plan or the statutory regulations or others disregard for the safety of any persons may be the reason for the Engineer to exercise his authority to require the site agent’s removal from the Site.

2.0 REQUIREMENTS FOR THE OUTLINE SITE SAFETY PLAN

2.1. GENERAL

(1) The Contractor shall, within 30days of the date of issue of letter of acceptance , prepare and submit to the Engineer for review his proposed safety plan which shall contain as a minimum those items set out in Project Safety Manual and details of the following:-

STATEMENT OF CONTRACTOR’S SAFETY POLICY

(2) The Contractor shall produce a policy statement signed by the managing director of the Contractor or other senior officer acceptable to the Engineer, or the managing directors or other senior officers acceptable to the Engineer of each company of the consortium, partnership or joint venture comprising the Contractor, declaring that the Contractor shall ensure that safety and industrial health are given priority consideration in all aspects of the Works and by the Contractor in discharging his contractual obligations;



(3) An understanding of and means of ensuring due compliance with the statutory regulations and standards relating to construction work in India;

(4) The statutory contractual obligations regarding safety and industrial health applying to the Contractor, and the means by which the Contractor will supervise, monitor and audit his Site safety to ensure due compliance with these obligations.

(5) The statutory and contractual obligations regarding safety, rescue and industrial health imposed on the Contractor; and the means by which the Contractor will supervise, monitor and audit his site safety assurance system to ensure due compliance with these obligations;

SENIOR MANAGEMENT RESPONSIBLE FOR SAFETY

(6) The name(s) and experience of person(s) within the Contractors proposed management structure who would be responsible for coordinating and monitoring the overall safety performance of the Contractor, all Sub-contractors and Safety Officers.

SAFETY STAFF – APPOINTMENT, DUTIES AND RESPONSIBILITIES

(7) The safety staff and organizational structure, which should identify the personnel to be engaged solely for site safety assurance, the responsibilities of the participants and the subdivision of the site safety assurance tasks into elements which can be effectively controlled, technically and managerially. Names, addresses, telephone and facsimile numbers of all participants shall be listed where known (Supplements to the Site Safety Plan will update and complete this information);

(8) The criteria for appointment of principal safety staff;

(9) The powers vested in the safety staff, which shall be sufficient to enable them to take urgent and appropriate action to make safe the Site and prevent unsafe working practices or other infringements of the safety plan or statutory regulations;

(10) The proposed interaction and communication procedures between the Contractor's construction personnel and safety staff, including proposals for radio communication facilities. In particular, the establishment of a regular communication and reporting system between the Safety Officer and the director responsible for the Contract and the Safety Officer and the Site Manager shall be demonstrated;

(11) The frequency, coverage and intent of regular site safety reports;

(12) The means by which the site safety assurance system will be supervised, monitored and audited by the Safety Officer to ensure due compliance with the principles and objectives of the Site Safety Plan at all levels of construction. Procedures for updating the Site Safety Plan and associated assurance system shall be given;

(13) The records to be prepared and maintained by the Safety Officer and safety staff and communication procedures to be adopted by the Safety Officer such that the Engineer, Employer and others associated with the Works (e.g. sub-contractor) are kept fully informed on matters relating to site safety and industrial health regulations throughout the period of the Contract;

POLICY FOR IDENTIFYING HAZARDS

(14) The means by which the Contractor will identify hazards, assess the risks and develop procedures and method statements to minimise the risk for those risks which will occur during the works;

(15) The aspects of the Temporary Works design which should be communicated to the Engineer and others directly or indirectly associated with the Works if the installation of the associated works has a particular significance on the site safety of the Works;



(16) The Contractor shall produce a list of safety and health hazards identified for this contract and the procedures and method statements for achieving effective and efficient minimization of the risks associated with such hazards.

(17) The means of minimization of the effects of climatic exposure (heat, wind and moisture) and an exposure to noxious substances;

SAFETY TRAINING

(18) The Contractor shall produce a description of the safety training courses that are to be provided. The syllabus, frequency, coverage and application of training courses shall be included together with the means of attaining the objective that all workmen shall be required to attend a safety induction course within their first week on Site and thereafter at times appropriate to their prospective duties and at intervals of not more than 6 months;

SAFETY EQUIPMENT

(19) The Contractor shall identify the safety equipment, rescue apparatus and protective clothing which will be required for the Works, including the quantity, sourceing, standards of manufacture, storage provisions and means of ensuring proper utilization by all workmen and staff employed directly or indirectly by the Contractor and repair to or replacement of damaged equipment. Such equipment shall include, but not be limited to: site helmets, goggles and other eye protectors, hearing protectors, safety harnesses, safety equipment for working underground and in confined spaces (e.g. sewers, drains etc.), rescue equipment, equipment to rescue persons from drowning (if applicable), fire extinguishers, first aid equipment, and, where appropriate, suitable fall arrest equipment;

(20) The means by which safety equipment, scaffolds, guard-rails, working platforms, hoists, ladders and other means of access, lifting, lighting, signing and guarding equipment shall be inspected, tested and maintained and the standards below which such items will be removed from the Site and replaced;

CONTRACTORS EQUIPMENT

(21) The Contractor shall produce policy and procedures for ensuring that all his Plant and Equipment used on the works site is maintained in a safe condition and is operated in a safe manner;

(22) Also regulations and procedures covering all safety and health aspects of the Works, including where appropriate but not limited to the following:-

(i) housekeeping

(ii) traffic control and transportation

(iii) fire prevention precautions and fire fighting equipment

(iv) working in confined spaces

(v) excavation

(vi) diving

(vii) hot working

(viii) electrical equipment

(ix) welding/cutting operations and equipment

(x) personal protection clothing and equipment

(xi) conveyance, handling and use of explosives

(xii) cranes

(xiii) hoists



(xiv) other lifting appliances

(xv) manual lifting

(xvi) scaffolding and work platforms

(xvii) ladders

(xviii) power tools

(xix) hand tools and portable power driven tools

(xx) hazardous substances

(xxi) working over water

(xxii) working at height

(xxiii) structural steel erection

(xxiv) floor and wall openings and stairways

(xxv) lighting

(xxvi) protection against falling objects;

SUB-CONTRACTORS

(23) The means by which safety, rescue and industrial health matters and requirements will be communicated to sub-contractors of all tiers and their due compliance with the Site Safety Plan and all relevant statutory regulations is ensured;

(24) The method by which the safety procedures and practices proposed by sub-contractors will be reviewed for compliance with the Site Safety Plan and statutory regulations including the provision of hazard and risk assessments and method statements.;

DISCIPLINARY PROCEDURES

(25) The Contractor’s disciplinary procedures with respect to dealing with safety related matters both with his own staff and that of sub-contractors;

ACCIDENT REPORTING

(26) The Contractor’s procedure for reporting and investigating accidents, dangerous occurrences or occupational illness;

(27) The Contractor’s proposals for statistical measurement and monitoring of the safety and health performance of the Contractor and sub-contractors of all tiers and how such proposals reflect responsible practice in the construction industry. The means by which the site safety and industrial health performance of the Contractor and sub-contractors of all tiers can be compared with local and international norms shall be given together with the suggested rationale for establishing such norms;

FIRST AID AND EMERGENCIES

(28) The Contractor shall give details of the provision he has made for the operation of the First Aid facilities specified in item 1.8 above and the arrangements he has made for dealing with emergency and disaster situations including liaison with Fire and Ambulance Services;

SAFETY PROMOTION

(29) The Contractor shall provide details of the frequency, coverage and intent of site safety meetings together with the rationale for attendance;



(30) The methods of promoting an awareness of site safety and site rescue procedures, and industrial health amongst all persons directly or indirectly associated with the Works.

(31) This shall include proposals for on-site publicity, training courses for all workmen on the Site and at all levels of supervision and management, incentive schemes for the promotion of compliance with safety measures, etc.

GENERAL

(32) The Contractor’s system for the protection of authorized and unauthorized visitors to the site;

(33) The Contractor’s proposals to ensure that construction methods do not compromise the Contractor's commitment to the Site Safety Plan or its compliance with the statutory regulations.

(34) Running on account payment will be released after the following milestones are achieved and Engineer has issued a ‘Notice of No Objection’ or a Notice of No Objection subject to ……(specifying the condition)’.

a. Release of on-account payment after two months of signing the contract agreement – On submittal of Site Safety Plan duly approved by Engineer (ER). Otherwise 10% of the running bill be withheld till compliance.


c. Release of on-account payment after four months and thereafter every 3 months from the date of start of work – On submittal of Safety Audit Report duly reviewed by Engineer (ER) and Action Taken Report. Otherwise 10% of the running bill be withheld till compliance.


ii. Submittal of all environment documented record pertaining to monitoring and accountability including Safety Manual & Procedures.



Appendix VII

GENERAL REQUIREMENTS-CONSTRUCTION

1. CARE OF THE WORKS

(1) Any error in the execution of work leading to redesign work shall be duly compensated by the contractor as per the decision of Engineer. Any error attributable to the construction including failure to locate underground utilities shall attract penalties.

(2) Unless otherwise permitted by the Employer's Representative all works shall be carried out in dry conditions.

(3) The Works, including materials for use in the Works, shall be protected from damage due to water. Water on the Site and water entering the Site shall be promptly removed by temporary rainage or pumping system or by other methods capable of keeping the Works free of water. Silt and debris shall be removed by traps before the water is discharged and shall be disposed of at a location or locations to which the Engineer has given his consent.

(4) The discharge points of the temporary systems shall be as per the consent of the Engineer. The Contractor shall make all arrangements with and obtain the necessary approval from the relevant authorities for discharging water to drains, watercourses etc. The relevant work shall not be commenced until the approved arrangements for disposal of the water have been implemented.

(5) The methods used for keeping the Works free of water shall be such that settlement of, or damage to, new and existing structures does not occur.

(6) Measures shall be taken to prevent flotation of new and existing structures.

2 PROTECTION OF THE WORKS FROM WEATHER

(1) Work shall not be carried out in weather conditions that may adversely affect the Works unless proper protection is provided to the satisfaction of the Engineer.

(2) Permanent Works, including materials for such Works, shall be protected from exposures of weather conditions that may adversely affect such Permanent Works or materials.

(3) During construction of the Works storm restraint systems shall be provided where appropriate. These systems shall ensure the security of the partially completed and on going stages of construction in all weather conditions. Such storm restraint systems shall be installed as soon as practicable and shall be compatible with the right of way, or other access around or throughout the Site.

(4) The Contractor shall at all times programme and carry out the work duly ensuring protective arrangements such that the Works can be made safe in the event of storms.

3 PROTECTION OF THE FINISHED WORK

(1) The finished Works shall be protected from any damage that could arise from any activities on the adjacent site/ works.

4. DAMAGE AND INTERFERENCE

(1) Work shall be carried out in such a manner that there is no damage to or interference with:



(a) Watercourses or drainage systems;

(b) Utilities;

(c) Structures (including foundations), roads, including street fixtures, or other properties;

(d) Public or private vehicular or pedestrian access;

(e) Monuments, graves or burial grounds other than to the extent that is necessary for them to

be removed or diverted to permit the execution of the Works. Heritage structures shall not

be damaged or disfigured on any account. The Contractor shall inform the Engineer as

soon as practicable of any items which are not stated in the Contract to be removed or

diverted but which the Contractor considers necessary to be removed or diverted to enable

the Works to be carried out. Such items shall not be removed or diverted until the consent

of the Engineer to such removal or diversion has been obtained.

(2) Items which are damaged or interfered with as a result of the Works and items which are removed to enable the Works to be carried out shall be reinstated to the satisfaction of the Engineer and to at least the same condition as existed before the Work started. Any claims by Utility Agencies due to damage of utilities by the Contractor shall be borne by the Contractor.

5 STRUCTURES, ROADS AND OTHER PROPERTIES

(1) The Contractor shall immediately inform the Engineer of any damage to structures, roads or other properties.

6 ACCESS

(1) Alternative access shall be provided to all premises if interference with the existing access, public or private is necessary to enable the Works to be carried out. The arrangements for the alternative access shall be as agreed by the Engineer and the concerned agency. Unless agreed otherwise, the permanent access shall be reinstated as soon as practicable after the work is complete and the alternative access shall be removed immediately it is no longer required, and the ground surfaces reinstated to the satisfaction of the Engineer. Proper signage and guidance shall be provided for the traffic / users regarding diversions.

7 TREES

(1) The felling of trees in the National Capital Territory of Delhi is governed by the Delhi Preservation of Trees Act 1994 (Delhi Act No. 11 of 1999). The Contractor is not permitted to cut any trees in terms of the provisions of the aforementioned act. The Employer has assessed the number of trees existing within the right-of-way and has arranged for cutting and removal of trees, which are likely to be affected by the right of way (i.e., within the limits of permanent works) construction works. The trees requiring to be felled, will be removed from ground level up by the Employer prior to commencement of the works. If for the purposes of the works additional trees are required to be cut/trimmed or removed, the Contractor must notify the Engineer of such requirements. Subject to compliance with the aforementioned act, arrangements for tree felling may be made by the Employer under separate contract and compensatory replacement of felled trees will also be made by the Employer. If the Contractor is able to obtain permission for tree cutting from the concerned authority then such trees can be cut by the Contractor and any replacement carried out by the Contractor.



8 REMOVAL OF GRAVES AND OTHER OBSTRUCTIONS

(1) If any graves and other obstructions are required to be removed in order to execute the Works and such removal has not already been arranged for, the Contractor shall draw the Engineer's attention to them in good time to make necessary arrangement for authorizations for such removal. The Contractor shall not itself remove them unless the Engineer has given consent.

9. PROTECTION OF THE ADJACENT STRUCTURES AND WORKS

(1) The Contractor shall take all necessary precautions to protect the structures or works being carried out by others adjacent to and, for the time being, within the Site from the effects of vibrations, undermining and any other earth movements or the diversion of water flow arising from its work.

10 Deleted

11 SITE ESTABLISHMENT

11.1 Deleted

11.2 CONTRACTOR'S SITE ACCOMMODATION

(1) The Contractor shall provide and maintain its own site accommodation at locations consented to by the Engineer. Offices, sheds, stores, mess rooms, garages, workshops, latrines and other accommodation on the Site shall be maintained in a clean, stable and secure condition. Living accommodation shall not be provided on the Site.

11.3 LATRINES AND WASHPLACES

(1) The Contractor shall provide latrines and washplaces for the use of its personnel and all persons who will be on the Site. The size and disposition of latrines and washplaces shall accord with the numbers and dispositions of persons entitled to be on the Site. There shall be separate facilities for males and females. The capacities and layout shall be subject to approval of the Engineer. The Contractor shall arrange regular disposal of effluent and sludge in a manner that shall be in accordance with local laws/ regulations.

(2) The Contractor shall be responsible for maintaining all latrines and washplaces on the Site in a clean and sanitary condition and for ensuring that they do not pose a nuisance or a health threat. The Contractor shall also take such steps and make such provisions as may be necessary or directed by the Engineer to ensure that vermin, mosquito breeding etc. are at all times controlled.

11.4 SITE UTILITIES AND ACCESS

(1) (a) The Contractor shall be responsible for providing water, electricity, telephone, sewerage and drainage facilities and all such services that are necessary for satisfactory performance of the Works for all site accommodation, structures and buildings in accordance with Appendix 5 to these Employer's Requirements. The Contractor shall make all arrangements with and obtain the necessary approval from the relevant civil and utility authorities for the facilities.

(b) The Contractor shall be responsible for provision of power supply for his works including for tunneling machines and the like .The Employer can not guarantee to the Contractor provision of adequate, continuous power supply. However, assistance will be given by the Employer in obtaining the necessary permissions for installation of site generators and the like.

(3) Deleted



12 SUBMISSION OF PARTICULARS

(1) The following particulars shall be submitted to the Engineer for his consent not more than fifty-six (56) days after the date of commencement of the Works:

(a) Drawings showing the formation works and the layout within the Site of the Engineer's accommodation, the Contractor's offices, project signboards, principal access and other major facilities required early in the Contract, together with all service utilities;

(b) Drawings showing the layout and the construction details of the Engineer's accommodation; and

(c) Drawings showing the details to be included on the project signboards and diversion boards.

(2) Drawings showing locations of stores, storage areas, concrete batching plants and other major facilities as well as the access roads/paths shall be submitted to the Engineer for his consent as early as possible but in any case at least twenty eight (28) days prior to the date when such facilities are intended to be constructed on the Site.

13. SECURITY

(1) The Contractor shall be responsible for the security of the Site for the full time the Site is in his possession. The Contractor shall set up and operate a system with the consent of Engineer to ensure proper arrangements for security.

(2) During the progress of the Works the Contractor shall maintain such additional security patrols over the areas of the Works as may be necessary to protect its own and its sub-contractor's work and equipment. The Contractor shall co-ordinate and plans the security of both the work under this Contract and the work of others engaged in adjacent and interfacing contractors and requiring access to the site.

3) The Contractor shall liaise with the Designated Contractors and the contractors responsible for the adjacent and other interfacing contracts and ensures that coordinated security procedures are operated, in particular in respect of vehicles permitted to pass through the Site and/or the adjacent sites.

(4) Security and checking arrangements, as felt necessary shall be provided with advice and help of the Police.

14 RECORDS OF WAGE RATES

(1) The Contractor shall keep monthly records of the average, high and low wage rates for each trade/tradesman employed on the Site and records shall be made available to the Engineer during inspection.

15. MATERIALS

(1) Materials and goods for inclusion in the Permanent Works shall be new unless the Engineer has consented otherwise. Preference shall be given to local materials where available.

(2) Certificates of tests by manufacturers, which are to be submitted to the Engineer, shall be current and shall relate to the batch of material delivered to the Site. Certified true copies of certificates may be submitted if the original certificates could not be obtained from the manufacturer.

(3) Parts of materials, which are to be assembled on the Site, shall be marked to identify the different parts.



(4) Materials which are specified by means of trade or proprietary names may be substituted by materials from a different manufacturer which has received the consent of the Engineer provided that the materials are of the same or better quality and comply with the specified requirements.

(5) Samples of materials submitted to the Engineer for information or consent shall be kept on the Site and shall not be returned to the Contractor or used in the Permanent Works unless permitted by the Engineer. The samples shall be used as a mean of comparison, which the Engineer shall use to determine the quality of the materials subsequently, delivered. Materials delivered to the Site for use in the Permanent Works shall be of the same or better quality as the samples, which have received cons

16. Deleted

17. Deleted

18. RESTORATION OF AREAS DISTURBED BY CONSTRUCTION.

Unless otherwise directed by the Engineer, any areas disturbed by the construction activity, either inside or outside the Project Right of Way, shall be reinstated as follows:

All areas affected by the construction work shall be reinstated to their original condition, with new materials, including but not necessarily limited to, sidewalks, parking lots, access roads, adjacent roads, properties and landscaping. Grass cover shall be provided for any bare earth surface areas, along with proper provisions for surface drainage.

19 CONTRACTOR’S LABOUR CAMP

19.1 The Employer will not provide living accommodation for the use of the Contractor or any of his staff or labour employed on the Works. Living accommodation shall not be established on any land provided to the Contractor by the Employer for the Works.

19.2 PROVISION OF LABOUR CAMP

The Contractor, shall, at his own expense, make adequate arrangements for the housing, supply of drinking water and provision of bathrooms, latrines and urinals, with adequate water supply, for his staff as well as for workmen employed on the Works directly or through sub-contractors at the location authorized by Engineer. No labour camp shall be allowed at work site or any unauthorized place.

The Contractor at his own cost shall maintain all campsites in a clean and sanitary condition. The Contractor shall obey all health and sanitary rules and regulations, and carry out at his cost all health and sanitary measures that may from time to time be prescribed by the Local/Medical Authorities and permit inspection of all health and sanitary arrangements at all times by the Employer, the Engineer and the staff of the local municipality or other authorities concerned. Should the Contractor fail to provide adequate health and sanitary arrangements these shall be provided by the Employer and the cost recovered from the Contractor.

The Contractor shall at his own cost, provide First Aid and Medical facilities at the Labour Camp and at work sites on the advice of the Medical Authority consistent with the strength of the Contractor’s staff and workmen, employed directly or through sub-contractors.

The Contractor shall at his own cost, provide the following minimum requirements for meeting the fire hazards:

• Portable Fire Extinguishers.

• Manual Fire Alarms.

• Water Supply for use by the Fire Service.



The Contractor at his own cost shall provide necessary arrangements for keeping the camp area sufficiently lighted to avoid accidents to the workers. He should also ensure that electrical installations are done by Trained Electricians. These installations shall be maintained and daily maintenance records must be made available for inspection by the Engineer.

19.3 CAMP DISCIPLINE

The Contractor shall take requisite precautions, and use his best endeavours to prevent any riotous or unlawful behaviour by or amongst his workmen, and others, employed directly or through sub-contractors. These precautions shall be for the preservation of the peace and protection of the inhabitants and security of property in the neighbourhood of the Works. In the event of the Employer requiring the maintenance of a Special Police Force at or in the vicinity of the site, during the tenure of the work, the expenses thereof shall be borne by the Contractor and if paid by the Employer, shall be recoverable from the Contractor.

The sale of alcoholic drinks or other intoxicating drugs or beverages upon the work, in any labour camp, or in any of the buildings, encampments or tenements owned or occupied by, or within the control of, the Contractor or any of his personnel employed on the work directly or through sub-contractors shall be forbidden, and the Contractor shall exercise his influence and authority to secure strict compliance with this condition. The Contractor shall also ensure that no labour or employees are permitted to work at the site in an intoxicated state or under the influence of drugs.

The Contractor shall remove from his camp such labour and their families, as refuse protective inoculation and vaccination when called upon to do so by the Engineer on the advice of the Medical Authority. Should Cholera, Plague or any other infectious disease break out, the Contractor shall at his own cost burn the huts, bedding, clothes and other belongings of or used by the infected parties. The Contractor shall promptly erect new huts on healthy sites as required by the Employer, within the time specified by the Employer, failing which the work may be done by the Employer and the cost recovered from the Contractor.

19.4 LABOUR ACCOMMODATION

The Contractor shall provide living accommodation that is equal to or exceeds the minimum criteria established in the following sub-sections, needed to house his staff as well as workers employed directly or through sub-contractors. The buildings shall be constructed so as to have a minimum life of not less than the length of the Contract.

(a) The roofs shall be watertight and laid with suitable non-flammable materials permissible for residential use under local regulations and for which the consent of the Engineer has been obtained.

(b) Each hut shall have suitable ventilation. All doors, windows, and ventilators shall be provided with security leaves and fasteners. Back to back units may be avoided.

(c) The minimum height of each unit shall be 2.10m and shall have separate cooking place.

(d) Suitable number of common toilet/bath shall be provided.

19.5 WATER SUPPLY

The Contractor shall provide an adequate supply of water for the use of labourers in the Camp. The provision shall not be less than two gallons of pure and wholesome water per head per day for drinking purposes and three gallons of clean water per head per day for bathing and washing purposes. Where piped water supply is available, supply shall be at stand posts and where the supply is from wells or river, tanks that may be of metal or masonry shall be provided. The Contractor shall also at his expense make arrangements for the provision and laying of water pipe lines from the existing mains wherever available and shall pay for all the fees and charges therefore.



19.6 DRAINAGE

The Contractor shall provide efficient arrangements for draining away sullage water so as to keep the camp neat and tidy. Surface water shall be drained away from paths and roads and shall not be allowed to accumulate into ditches or ponds where mosquitoes can breed.

19.7 SANITATION

The Contractor shall make arrangements for conservancy and sanitation in the labour camps according to the rules and regulations of the Local Public Health and Medical Authorities.

The Contractor shall provide a sewage system that is adequate for the number of residents in the camp, and which meets the requirements of the Municipal Authorities.

DMRC LABOUR WELFARE RULES

Date post:	03-Apr-2015
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