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Desktop Video Conferencing

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  • 1. Desktop Video Conferencing User Guide
  • 2. Desktop Video Conferencing User Guide Desktop Video Conferencing User Guide version 1.0 Copyright 2004, Sagaxis Inc. All rights reserved worldwide. No part of this publication may be reproduced, stored in a retrieval system or transmitted, in any form or by any means, electronic, mechanical, recording or otherwise, without the prior written permission of Sagaxis Inc. www.sagaxis.com 1
  • 3. Desktop Video Conferencing User Guide Table of Contents Section Topic Page 1 About Desktop Video Conferencing 3 2 Minimum System Requirements 3 3 Installing DVC 4 4 Registration 7 5 Using DVC 8 6 Setting up Your Address Book 9 7 Call Options Menu 12 8 Initiating a Conference 18 9 Control Panel Call Settings 20 10 Ending a Call 21 11 Call Information and Call Log 22 www.sagaxis.com 2
  • 4. Desktop Video Conferencing User Guide 1 About Desktop Video Conferencing Desktop Video Conferencing (DVC) is an exciting new way to communicate with one or more people directly from your desktop PC. As a completely software-based solution, installation, implementation and operation are simple processes. No MCU or conference bridge is required. All you need is broadband Internet access, your desktop PC and a web cam. Multi-party conferencing can offer significant time and cost savings. Rather than traveling to a meeting, you can meet face-to-face over the Internet. Since DVC is as easy to use as a telephone, you can quickly establish conferences within a building or around the world. 2 Minimum System Requirements Hardware: Pentium III 750 MHz 16 Mb Video 16K Color 256 Mb RAM 20 Mb free disk space USB port Operating Systems: Windows 98 SE, 2000, ME, XP Peripherals: web cam (or video camera with capture card), microphone, speakers www.sagaxis.com 3
  • 5. Desktop Video Conferencing User Guide 3 Installing DVC Download the DVCsetup.exe file from www.sagaxis.com/index_files/DVC.htm and double click on the icon to begin installation. You will be shown the license agreement: Read through the license agreement. If you choose I do not accept the terms in the license agreement, installation will stop and you will be unable to use the DVC software. Once you select I accept the terms in the license agreement, the installation will begin. As you go through the installation process, simply follow the steps by selecting Next at the end of each step. www.sagaxis.com 4
  • 6. Desktop Video Conferencing User Guide If you choose Cancel, you will be given a choice between continuing the installation and ending the installation. If you choose to continue, follow the steps below. If you choose to cancel, the installation will end. During the installation process you will be given an opportunity to test your audio and video capture equipment. This test will eliminate many of the problems frequently encountered when using a new video application. It is highly recommended that you complete each test during the installation. The video capture test will present two video windows as shown in the following image: This screen will also show your detected Video Capture Device. If no image appears in the left video window, check to ensure that the proper video capture device is being used. To select a different video capture device, click on the down arrow and the select the capture device for your camera of choice. www.sagaxis.com 5
  • 7. Desktop Video Conferencing User Guide Next, click on Test to ensure that your video signal can be properly encoded and delivered by DVC. If you see video being displayed in the test window, your video capture device is working properly. If you do not see video being displayed in the Test frame, you may need to select a different camera or video capture device. Once you are satisfied with the video display, click on Next to test your speakers. You should see the following screen: Click the Test Speaker button. You should hear a beep. As you move the Volume slide bar, the volume should increase or decrease. If you do not hear a beep, check to ensure that your speakers are plugged in and that your sound card is properly installed. Once your speakers are working properly, click the Next button to test your microphone. You will be presented with the following screen: www.sagaxis.com 6
  • 8. Desktop Video Conferencing User Guide Click the R button to start recording audio. Speak a short test message into your microphone then click the S button to stop recording. Click the P button to listen to your audio being played back. If you do not hear audio being played back, make sure that your microphone is plugged in and that your volume is high enough to hear. Click on Next to complete the installation, when your microphone test is complete. If you have problems with the video, speaker or microphone and the tips above do not resolve the problem, please refer to the DVC Troubleshooting and FAQ documents that are installed with the DVC application. 4 Registration The first time you launch the DVC application (and throughout your evaluation period), you will be presented with the following screen: If you have purchased a DVC software license, enter your license ID and Password in the spaces provided and click the Activate button. If your license has been successfully activated, you should not see this screen again. If you are evaluating the software, click on the Evaluate button and the application will start. Note that you will see this screen each time you launch the DVC application until you enter a license code. www.sagaxis.com 7
  • 9. Desktop Video Conferencing User Guide You will be able to evaluate the DVC application for 15 days without registering. After 15 days, you must purchase a license by clicking on the URL provided or by contacting [email protected] If you click the Cancel button, the application will close. 5 Using DVC The following information explains the use of each function on the main control panel: Sagaxis Conference Open / Close Stop / Start Minimize Web Site Privacy Self View Sending Video Control Panel Close DVC Start Video Conference Speaker Volume Mute / Down / Up Microphone Volume Stop Video Mute / Down / Up Conference Call & Log Keep Help Address Book Call Options on Top Information www.sagaxis.com 8
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