Director of Auxiliary Fifth District - Northern Region
Elected Officer Training
Commander (dpa-n)FIFTH COAST GUARD DISTRICTONE WASHINGTON AVENUEPHILADELPHIA, PA 19147-4395
D5NR Website: www.5nr.org REV 01/2013
What is DIRAUX?The Director of Auxiliary (dpa-n), working together with the Auxiliary District Commodore (DCO), the Auxiliary, Coast Guard Area and District Staffs, Coast Guard Operations and Administrative Commands, Auxiliary Board and Staff, is responsible for administering, coordinating, facilitating, supporting, advocating, advancing, arbitrating, and overall execution of the Auxiliary program within the district. The Director serves as the adviser to the District Commander on all Auxiliary matters and is the District Commander’s direct representative. The Director receives program policy direction from the Chief Director of the Auxiliary (CHDIRAUX) located at Coast Guard Headquarters.
DIRAUX – Functional StructureCG Headquarters
Office of Auxiliary and Boating SafetyCG-BSX
CAPT Thomas Boross
Chief of Prevention(dp)
CAPT Gregory Case
Sector Delaware Bay(Sector Commander)
CAPT Kathy Moore
DIRAUX (dpa-n)D5 Northern Region
CDR Johns
District Five Commander Portsmouth, VA
(d)RADM Steven Ratti
Policy
Oper
atio
ns/
Read
ines
s
Operations, Policy
, Administration
DCOD5 Northern RegionCOMO Ken Brown
DIRECTORCDR Terry Johns
PH# 215-271-4932
• Policy• Coast Guard Awards• Public Affairs
Director of Auxiliary (DIRAUX)
OPERATIONS TRAINING OFFICER
CWO4 Sean McGarigalPH# 215-271-4934
• Boat Crew Qualification Program • Damage Claims• Facility Inspections • QE Qualification Program • Team Coordination Training• POMS Administrator
ADMINISTRATIVE AFFAIRS SPECIALIST
GS Elizabeth KainPH# 215-271-4937
• Administrative Data• AUXDATA System • Injury Claims• Member Service Awards• Performance Service Awards• PSI Processing
STOREKEEPERSK2 Dwayne Ellis
PH# 215-271-4858
• Property • Supplies and
Materials • Travel Orders/Claims • Training Requests
Director of Auxiliary (DIRAUX)
YEOMANYN3 Lucas UstickePH# 215-271-4933
• Course Completions • Disenrollments • Enrollments • Qualifications• Re-Certifications• Retirements• Specialty Courses • Transfers
Assistant Boat CrewQualification Program
CoordinatorAux Lee CrossmanPH# 215-271-4936
• BCQP Qualifications
• QE Review
Fifth Northern Region AuxiliaryDistrict Commodore
(DCO)Kenneth E. Brown, Sr.
District Chief of Staff (DCOS)
Kevin C. Murphy
District Captain West (DCAPT-W)Barry M. Kyper
District Captain Central (DCAPT-C)
David J. Clendening
District Captain East (DCAPT-E)Douglas L. Smith
Division Commander (DCDR)------------------------------------ Division 5 Division 11 Division 14 Division 15
Division Commander (DCDR)------------------------------------ Division 1 Division 2 Division 4 Division 6 Division 10 Division 12
Division Commander (DCDR)------------------------------------ Division 3 Division 7 Division 8 Division 13 Division 16
District Planning (D-PL) Norman L. Fehr, Jr.
District Staff Officer Legislative/State Liaison (LLO/SLO)
DE – NJ - PADistrict Staff Officer Legal (DSO-FN) Robert J.
Perrone
DIRAUX
District Staff Officer Legal (DSO-LP) Martin C. Mooney
Auxiliary Sector Coordinator (ASC)
Matthew J. O’Brien, Jr.Auxiliary Unit Liaison Officers
(AUXULO)
District Chief of Staff (DCOS)Kevin C. Murphy
District Directorate ChiefLogistics (DDC-L)Dianne M. Bossler
District Directorate ChiefPrevention (DDC-P)
Alfred O. Grimminger
District Directorate ChiefResponse (DDC-R)
Bruce J. Long
District Staff Officers (DSO)------------------------------------
Communication Services (CS)Diversity and Civil Rights (DV/CRC)
Personnel Services (HR)Information Services (IS)
Publications (PB)Secretary/Recorder (SR)
District Staff Officers (DSO)------------------------------------
Marine Safety (MS)Member Training (MT)
Navigation Systems (NS)Public Affairs (PA)
Public Education (PE)RBS Participating Visitor
(PV)Vessel Safety Check (VE)
District Staff Officers (DSO)--------------------------------------
Aviation (AV)Communications (CM)
Operations (OP)
Awards and Corrective Action
CDR Terry Johns
Our Auxiliary is a Diverse Volunteer Organization with Boundless Talent and Endless Dedication that exemplifies our Core Values of:
HonorRespect
Devotion to Duty
Auxiliarists have different life experiences…some worked in teams….. some were entrepreneurs
Sometimes, Good Order and Discipline must be applied to maintain effectiveness and fairness
Corrective Action
AUXMAN Chap 3. Section F.
http://www.uscg.mil/hq/cg3/cg3pcx/publications/AUXMAN_annotated_022_12.pdf
Auxiliary administrative discipline is meant to:
1. Correct inappropriate behavior.2. Maintain good order throughout the organization.3. Be conducted at the lowest Auxiliary organizational level that circumstances allow.4. Be carried out by the Auxiliary organization itself to the maximum extent possible.
“Auxiliarists may be subject to various administrative actions including disenrollment from the Auxiliary. Such administrative actions may be initiated when Auxiliarists fail to abide by the governing policies established by the Commandant.”
Corrective Action
EIGHT BASIC RULES TO LEAD BY:
1. Communicate effectively, appropriately and often
2. Keep “issues” at the Lowest Level (try to resolve the issue individual to individual)
3. Address the issue timely yet allow “cool heads” to prevail
4. FEEDBACK - Provide the member a reasonable expectations of solution and resolution (and FOLLOW UP!)
5. If Necessary, consistently apply the Appropriate Level of Correction Lesser infractions warrant lesser actions
6. Always Follow the Chain of Leadership and Management 7. Use your References - Auxiliary Man. Chap 3, D5NR Policy Man. Chap 5, Mentors, DSO-LP
Corrective Action
MEMBER ENTITLEMENTS
- A “fair shake” (Not a judicial process)- Progressive administrative action- An investigation of facts and circumstances (No lawyers and members can do their own research)- Due consideration of length of their prior Auxiliary service- Due consideration of nature of their prior Auxiliary service- An appeal opportunity
Corrective Action
Corrective ActionINVESTIGATIONS
When it is suspected that an Auxiliarist significantly breached policyand the issue can’t be rectified at the lowest level and Prior to instituting any disciplinary action, an investigation is used to determine surrounding facts and circumstances.
* member kept apprised of all aspects of associated proceedings
Chap 3.F.2 - Any member of Coast Guard Forces (active duty, Reserve, Auxiliary or civilian employee), who believes an Auxiliarist has violated the governing policies established by the Commandant, may make a request for a preliminary investigation. A request must be clear in its intent and substance in order to be actionable …Moreover, a request for investigation does not in and of itself guarantee the conduct of an investigation.
A unbiased Investigating Team will be designated & Time lines followed to ensure resolution.
* DIRAUX can provide sample investigation officer designation letters
Corrective ActionRESPONSIBILITY
Notification requirements per AUXMAN e.g. Leader has 7 days to determine if investigation warranted, up to 60 days for the investigation, 15 days to draw conclusion based on findings (with DSO/LP guidance), then 5 days to notify member of outcome.
Ensure documentation of entire incident and confidentiality maintained of the entire process.
Auxiliary leaders have authority to carry out disciplinary actions for informal matters upon completion of appropriate investigation (if warranted).
Actions may include – a. Counseling Sessionb. Suspension of web privilegesc. Letter of Caution
* All should be documented and must state exact infraction, manner of violation, any disciplinary option (and length of time) and appeal process.
Informal vs. Formal DisciplineAUXMAN Chap 3.G-H.
Informal Disciplinary Actions – minor violation of Coast Guard or Auxiliary policy has occurred. Meant to document and address the commission and correction of violations.
Formal Disciplinary Actions – major violation of Coast Guard or Auxiliary policy has occurred.
AUXMAN lists infractions and disciplinary options. Examples include-
Violations of core values in the conduct, disruptive influence of Auxiliary business, Flagrant and/or repeated uniform or grooming violations, Unintentionally compromising or mishandling CG/Aux exams, privacy act info, or sensitive official docs, unwarranted violations or abuse of the chain of leadership.
Corrective Action
Corrective ActionRESPONSIBILITY
Formal Disciplinary Matters also listed in AUXMAN and include –
Discredit to the CG/AUX, whether assigned to duty or not (violation of the Commandant’s zero tolerance policy on drug/alcohol Abuse), Refusing to follow regulations for the wearing of the Aux uniform or insignia, misrepresentation as a CG employee, or flagrant or repeated misuse of rank, titles, or insignia, Misuse of CG/Aux funds or property/use of CG or other govt property without proper authority, repeated actions prejudicial to the good order of the Aux or pgms, failure to follow appropriate civil rights laws, the COMDTs EqualOpportunity Policy Statement, and/or the COMDTs Anti-Discrimination and Anti-Harassment Policy Statement.
DCO and or DIRAUX may issue Letter of Reprimand.
DIRAUX (only) may Disenroll and Suspend activities. * In most circumstances, Members have the RIGHT TO APPEAL
decisions through the COLM !
Corrective Action
SO WHAT DOES IT ALL MEAN?
- Reasonable expectations on both sides of the problem
- Auxiliary Membership is a Privilege…not a Right. Policies are in place to be followed to our best ability.
- We all expect the Coast Guard’s CORE VALUESHonor, Respect, Devotion to Duty
- We all expect each other to act like leaders - Fair, Just, Considerate, Respectful, Mature, Professional, Tolerant
- For questions, seek guidance from the COLM, DSO-LP and DIRAUX.
Have FUN! But not too much fun !
Corrective Action
AWARDSA. GUIDELINES
B. SUBMISSION PROCESS
C. INFORMAL and Other types of RECOGNITION
D. REFERENCES
1. Submission - Any Auxiliarist may submit an award recommendation for an individual Auxiliarist or a team of Auxiliary members.
2. Approval - The D5NR Awards Board /EXCOM approves all awards.
3. Applicable criteria must be met and all activities must be entered into AUXDATA by 31 December of the award year in order for a nominee to be considered.
Award Guidelines
Formal Award recommendations must be submitted to the D5NR Awards Board via the Chain of Leadership and Management (COLM).
Electronic Submission is preferred to ensure timely and efficient feedback
Use Your References to ensure compliance with –
TYPE, LEVEL, FORMAT, WORDING
Document CAUSE and EFFECT….NOT JUST STATISTICS
Submission Process
Bad – (no meat)
“Wendell exhibited extraordinary skills that overcame all obstacles and reached unsurpassed levels of excellence and heroism in all duties and actions.”
Good – (meat and potatoes)
“ Wendell successfully completed over 700 Vessel Safety Checks and achieved the second highest number of Vessel Safety Decals issued in the entire District. His efforts resulted in the advancement of the boating public’s knowledge of water safety that resulted in the first downward trend of accidents in three years.”
GOOD –VS- BAD CONTENT
Complete Citation iaw format in Awards Primer and/or CG Awards Manual. Each award level has a different format.
Complete Coast Guard Award Recommendation Form (CG-1650) found on the web site:
http://www.uscg.mil/forms/cg/CG_1650.pdf
A Summary of Action is required for recommendations for the Auxiliary Commendation Medal and higher; and is optional for recommendations for the Auxiliary Achievement Medal and lower.
Award recommendations should be submitted at least 90 days prior to the desired presentation date.
Submission Process (cont’d)
Did YOU KNOW ………◦ AUXILIARISTS are included in many CG Award
Opportunities ie.
Public Affairs Awards Engineer Awards Intelligence Awards CG Foundation Award Dinner Commodore Greanoff Inspirational Leadership Award
AND MANY MANY MORE ! In FACT, if AUX isn’t mentioned in the CG Medals and Awards
Manual and you think it applicable, ASK DIRAUX TO CHECK
OTHER RECOGNITION
AUXILIARIST OF THE WEEK – Nominee should be an Auxiliarist whose performance not only exceeds expectations but also serves as an inspiration to other members.
SINGLE ACTION AWARDS – Nominee should be an Auxiliarist whose single action is worthy of credit but that does not meet the minimum standards of formal recognition. Each recipient will receive a pen with D5NR logo
AUXILIARY DISTRICT 5 NORTHERN REGION SPECIAL RECOGNITION AWARD: A plaque (or marlinspike knife for operations) will be presented by DIRAUX/OTO to individual (s) or a team that performed above the norm to accomplish a common goal.
Keep those nominations coming…EMAIL IS ALL IT TAKES FOR INFORMAL AWARDS…..it’s EASY AND BUILDS MORALE !
INFORMAL RECOGNITION
Formal Awards are captured in AUXDATA and recorded in the member’s service record.
Informal Awards are not captured in AUXDATA but are recorded in the member’s service record.
A copy of any award received by a member from a CG Unit other than their own COLM must be forwarded to DIRAUX to ensure proper credit.
Award recommendations intended to recognize operational achievements or direct support to an ACTIVE DUTY UNIT should be initiated by the local command and approved by their military Chain of Command (COC) as required.
MEMBER CREDIT
CG AUXILIARY MEDAL
COAST GUARD MEDAL
REASON FOR COAST GUARD
MEDAL
FINAL APPROVAL AUTHORITY
Auxiliary Distinguished Svc Medal
Distinguished Service Medal
Exemplary meritorious achievement
Commandant via Chief Director and G-O
(none) Legion of Merit Outstanding meritorious service
(none)
Auxiliary Plaque of Merit
Coast Guard Medal Heroism not involving conflict with an enemy
Commandant via Chief Director and G-O
Auxiliary Meritorious Service Medal
Meritorious Service Medal
Meritorious service in the performance of duty
G-o via Chief Director
Auxiliary Medal of Operational Merit
Coast Guard Commendation Medal with “O” device
Outstanding operational achievement
Chief Director
Auxiliary Commendation Medal
Coast Guard Commendation Medal without “O” device
Outstanding administrative achievement
Any operational Commanding Officer (O-6 or above) or Chief Director
Auxiliary Achievement Medal
Coast Guard Achievement Medal – “O” device optional
Individual sustained service
Any operational Commanding Officer (O-5 or above) or Director of Auxiliary
Auxiliary Commandant Letter of Commendation
Commandant Letter of Commendation – “O” device optional
Superior performance of duty
Any operational Commanding Officer or Director of Auxiliary
Relationship Between Coast Guard and Auxiliary Medals
ALL BOOKLETS AND DIRECTION CAN BE FOUND ON THE LISTED WEB SITES:
Award Writing –
http://www.5nr.org http://uscg.mil/auxiliary/awards/ http://www.uscg.mil/directives/cim/1000 1999/CIM_1650_25D.pdf
Award Forms – http://www.uscg.mil/forms/cg/CG_1650.pdf
WEB SITES
Coast Guard Auxiliary Manual, COMDTINST M16790.1G
D5NR Policy Manual, D5INST M16791.1D
Auxiliary Operations Policy Manual, M16798.3E
Your 3 PRIMARY REFERENCES
For Successful Leadership… “and great pillows too!”
Director of Auxiliary Fifth District - Northern Region
Elected Officer Training
Commander (dpa-n)FIFTH COAST GUARD DISTRICTONE WASHINGTON AVENUEPHILADELPHIA, PA 19147-4395
D5NR Website: www.5nr.org
Budget and Finance
• Standard Maintenance Allowance(SAMA)
• Travel Claims
• Damage Claims
• Property
BUDGET BASICSDIRAUX Annually receives approximately $330K plus fuel $$ to support CG Auxiliary Initiatives
Includes equipment, travel, PPE, training
Aux District Budget devotes approx $126K for similar programs
What is SAMA?
SAMA is a program intended to reduce the maintenance costs incurred by Auxiliarists.
This year D5NR should receive $90,000.00
Proper maintenance is necessary to ensure the safe operation of all vessels.
Standard Auxiliary Maintenance Allowance (SAMA)
SAMA reimbursement is based on the length of your vessel, the number of engines and the horsepower of each engine. The table at the end of this segment shows the hourly rate of reimbursement.
Because SAMA rates differ between single engine and twin engine vessels of the same size, a calculation is required to identify the amount of time both engines were operated to ensure fair distribution of SAMA funds. To find out how much SAMA you will receive combine the hours of both engines and divide the total hours by two.
How much will I receive from the SAMA program?
CATEGORY
Min FT
Max FT Min HP
Max HP # ENGINES
$ RATE/HOU
RA 0 16 0 9999 0 3.75B 17 26 0 179 1 4.28C 17 26 180 229 1 5.63D 17 26 360 459 2 9.00E 17 26 230 9999 1 5.78F 17 26 460 9999 2 9.98G 27 40 0 9999 ANY 9.23H 41 AND UP 0 9999 ANY 11.25I 17 26 0 360 2 7.13
SAMA SURFACE FACILITY REIMBURSEMENT RATES
50 Hour Maintenance Change Engine Oil Replace Oil Filter Lubricate Propeller Shaft Check Water Pump & Alternator Belts for Tension Check All Electrical Connections for Tightness Replace Carburetor Fuel Inlet Filter Inspect Propeller for Possible Damage Check All Electrical Connections for Tightness
Continued on next page…
RECOMMENDED MANUFACTURER'S MAINTENANCE SCHEDULE
100 Hour Maintenance Check Cooling System Hoses & Connections for Leaks Tighten Engine Mount Fasteners Lubricate Throttle & Shift Linkage Pivot Points Check for Loose, Damaged or Missing Parts Change Water Separating Fuel Filter Check Battery Electrolyte Level Inspect Zinc Anodes, Replace When Necessary Check Exhaust System for Leaks Inspect the Fresh Water Pump & System
RECOMMENDED MANUFACTURER'S MAINTENANCE SCHEDULE
Coxswains should automatically receive SAMA for their vessel within a couple weeks of completing orders
SAMA payments may be suspended if funding for your region is exhausted prior to September 30th. Payment of SAMA may resume with the next patrol processed if additional funding can be obtained during the same SAMA cycle.
Once funding is available for the next SAMA cycle, on or about October 1st, payments will begin for patrols conducted during the new SAMA cycle.
Why didn't I receive SAMA?
A Bad Day in Paradise
Auxiliary Damage Claims
The Auxiliary Claims process involves settlement of claims for damage to Auxiliary
facilities and equipment that occurs while operating under patrol orders and traceable
to a patrol cause. AUXILIARY CLAIMS HANDBOOK, Encl.
(1) to MLCLANTINST 5890.3A of 27 MAR 98
An Auxiliarist whose equipment or facility was damaged while on an Auxiliary patrol under reimbursable or non-reimbursable patrol orders issued by competent Coast Guard authority should notify the operational commander of such damage within twenty-four hours of occurrence.
(The “operational commander” is the Coast Guard order-issuing authority as Sector Del Bay or CGAS A-City)
The Auxiliarist should also notify the appropriate Director of Auxiliary (DIRAUX) within forty-eight hours of the loss or damage. The Coast Guard operational commander will mail a damage claims package to the Auxiliarist after the Auxiliarist notifies the operational commander of the damage.
Auxiliary Damage Claims Process
AUXILIARY CLAIMANT
1. On patrol under orders and facility is damaged.
2. Notifies operational commander of damage (within 24 hours of occurrence).
3. DOES NOT file orders for reimbursement or commence repairs. (POMS Orders)
AUXILIARY CLAIM PROCESSResponsibilities
OPERATIONAL COMMANDER
1. Acknowledges report of damage and tells Auxiliarist the name of the investigating officer.
2. Forwards auxiliary claim package to claimant.
3. Upon notification, assess, photograph, and document the damage to the facility. If this cannot be done immediately, arranges for inspection at earliest possible date.
AUXILIARY CLAIM PROCESSResponsibilities
AUXILIARY CLAIMANT
1. Fills out claim form, signing last page.
2. Attaches patrol orders, required estimates, and all supporting documentation.
3. Returns the completed Auxiliary claim package to the operational commander.
AUXILIARY CLAIM PROCESSResponsibilities
OPERATIONAL COMMANDER 1. Receives and date stamps Auxiliary claim package.2. Reviews Auxiliary claim package and determines how claim will be
processed. If the operational commander determines a LIR is required, appoints an IO to complete one at this time.
3. Authorizes payment of reimbursable patrol expenses and forwards orders for payment.
4. Upon completion of ROI or LIR (if required), determines if claim is in accordance with all applicable directives.
5. Authorizes repairs or executes RIK, if claim is $200.00 or less.6. Forwards the completed auxiliary claim package to DIRAUX.7. If the claim is to be denied, in whole or in part, send days advance
notice to the Auxiliarist to provide the opportunity for additional explanation.
AUXILIARY CLAIM PROCESSResponsibilities
AUXILIARY CLAIMANT
1. Repairs facility.
2. Submits Report of Completion of Repairs to operational commander
AUXILIARY CLAIM PROCESSResponsibilities
DIRECTOR OF AUXILIARY
1. Endorses Auxiliary claims package and forwards to MLCLANT (lc) for settlement action.
AUXILIARY CLAIM PROCESS
KEY NOTE !!!MLC determines coverage based on:
1. Depreciated Value of the equipment2. Percentage of Auxiliary Useage3. Proof on Maintenance and Ops (Log Book)
DIRAUX supplies various items to the Auxiliary that must be accounted for at the unit level. All USCG Property must be accounted for on the Admin 7 forms yearly. Once these items are no longer in use by the member assigned, they must be returned to DIRAUX.
You could be held liable for the loss of Government Property. An investigation may ensue.
DCDR’s should designate an Auxiliarist Property Custodian to assist with accountability.
Property
Some auxiliary units do have Coast Guard owned accountable property items assigned to them such as:
• Projectors/laptop computers• CG owned Radio equipment• Rescue manikins
These items must also be accounted for yearly and are subject to random audits.
CG Owned Accountable Property
DIRAUX Issued PPE (Persoanl Protective Equipment) for Boat Crew Personnel Accountability: After DIRAUX issues out a piece of Personal
Protective Equipment (PPE), it shall be up to the member to account for these items. Personally issued items such as PPE should not be recorded on the Flotilla’s Property listing or reported annually on the 5NR-ADMIN-7 form. DIRAUX does not keep a master listing of who received what PPE. AF Form 538, Personal Clothing and Equipment Record, should be used by members to keep track of what PPE has been issued out to them. This form is also used for an annual verification and should be maintained for as long as the member is a participant in the Boat Crew Operations program. If a member no longer participates in the program, all returnable items in serviceable condition shall be turned in to the Flotilla Commander for redistribution. The AF-538 form and DIRAUX supplied equipment is available on the 5NR.org website at:
http://www.5nr.org/downloads/operations/AF Form 538.pdf
PPE must be cared for and maintained properly in order for it to adequately serve its intended purpose. This purpose is to potentially save the wearer’s life. It is up to the individual member to care for and maintain his or her PPE. Care, maintenance, and documentation instructions can be found in the Coast Guard Rescue and Survival Systems Manual, COMDTINST M10470.10F found at the following web location:
http://www.uscg.mil/directives/cim/10000-10999/cim_10470_10f.pdf
Maintenance of PPE:
The following DIRAUX issued PPE items are to be accounted for and maintained by each member and are subject to return to DIRAUX upon departure from the Boat Crew program with the exception of non-serviceable items:
1. All Personal Floatation Devices (PFDs); Type III vests, Float Coats, and Special Purpose Vests (Guide PFD and Speed Rated PWC Vests, Anti-Exposure Coveralls)
2. Survival Vest (is Not a PFD)3. Personal Strobe Lights, CG Fire Fly.4. PEPIRBs (replacement batteries are provided by DIRAUX upon request)
PEPIRBs must be registered with the NOAA Beacon Registration website and renewed biennially by the member the PEPIRB is assigned to. Online PEPIRB initial registration and biennial renewal is done at:
www.beaconregistration.noaa.gov Inspections of PPE: All issued Boat Crew PPE must be made available for periodic
inspections by the OTO or his/her representative attached to the Auxiliary Ready for Operations Team (ARFO Team). During the scheduled periodic ARFO visits, examiners will check for proper setup, care, maintenance, and documentation.
PPE: accountability and maintenance (continued)
AUX AIR Program PPE and Air OPFAC items are managed by the CG Air Station Atlantic City Auxiliary Liaison Officer and is covered under separate CG Air Station AC instructions. Examples include: VHF FM Radios, Life Rafts, Flight Suits, MAC 10’s, Flight boots, Flight Jackets. Etc…
Air Program Property
Auxiliary INJURY Claims“Members of the Auxiliary who incur
physical injury or contract sickness or disease while performing any duty to which
they have been assigned by competent Coast Guard authority shall be entitled to
the same medical treatment afforded members of the Coast Guard.”
REF: COMDTINST M16790.1G, CHAP 5.A.15 (14 U.S.C.-Coast Guard, Sec. 832)
MEMBER RESPONSIBILITY◦ REPORT INJURY TO ORDER ISSUING AUTHORITY AND DIRAUX WITHIN 24 HOURS
OF INCIDENT.
◦ Immediate care should be obtained by the nearest medical treatment facility.
◦ The medical provider will bill the Auxiliarist or the Auxiliarist’s primary insurance (strongly encouraged) directly for treatment of any injury. The Auxiliarist may pay the bill and seek reimbursement or submit the balance of the bill, after the primary insurance has paid, directly to the Government for payment.
◦ If it is decided to submit a claim request to the government, the member must complete the first part of a Report of Traumatic Injury form, Department of Labor (DOL CA-1) obtained from DIRAUX. The form must be mailed to DIRAUX along with a copy of the CG orders (as applicable), narrative medical report along with witness testimony as applicable.
AUXILIARY INJURY CLAIM PROCESS
DIRAUX RESPONSIBILITY◦ Provide guidance to member along with form DOL CA-1.◦ Submit completed DOL CA-1 form immediately to the DOL.
REFERENCES:
USCG Auxiliary Manual, COMDTINIST M16790.1G D5NR Policy Manual, D5NRINST M16790.1D U.S. Department of Labor, Office of Workers’
Compensation Programs, Division of Federal Employees’ Compensation (DFEC)
WEB: http://www.dol.gov/owcp/dfec/
AUXILIARY INJURY CLAIM PROCESS
Director of Auxiliary Fifth District - Northern Region
Elected Officer Training
Commander (dpa-n)FIFTH COAST GUARD DISTRICTONE WASHINGTON AVENUEPHILADELPHIA, PA 19147-4395
D5NR Website: www.5nr.org
