Doc.: IEEE 802.11-09/0517r0 Submission May 2009 Adrian Stephens, Intel CorporationSlide 1 802.11...

May 2009

Adrian Stephens, Intel Corporation

Slide 1

doc.: IEEE 802.11-09/0517r0

Submission

802.11 Vice Chair’s Report - May 2009

Date: 2009-05-11

Name Company Address Phone email Adrian Stephens Intel

Corporation +44 792 008

4900 (mobile)

[email protected]

Authors:

May 2009


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Submission

Abstract

• Network

• Membership

• Attendance

• Documentation

• Reflectors

May 2009


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Submission

IEEE NETWORK AT THIS SESSION

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Submission

Hotel Guest internet access

• All guests staying in the Fairmont at the Group Rate will not be charged guest room internet access.

• Simply ‘Accept Charges’ upon signing in.

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Submission

IP and Virus Protect

• Enable DHCP– do not configure your wireless card with a static IP

address

• Do not enter the wireless network without having the most current – Virus Protection installed, – Firewall installed– Microsoft security updates

and turned on !

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Submission

Network - II• Enable DHCP in the Netcard’s TCP/IP properties

– i.e. “Obtain IP Address Automatically”

• For SSID “VeriLAN”– No WEP is being used. Be sure your WEP is disabled.

• For SSID “VeriLAN.1x” – Use WPA or WPA2 with 802.1x

– TTLS or PEAP, MS-CHAP-V2

– Validate server certificates, do not send domain login info, do not use computer name to authenticate.

– username is your badge number, password is the one you used to register for this session (registration desk can reset, if necessary)

• Help desk available: During regular IEEE 802 registration hours– 8AM until 5PM

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Submission

Membership

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Submission

Member Status GraphicNon-Voter

Aspirant

Nearly Voter

Potential Voter

Voter

Start of firstattendance

attended 1 of 4

attended 2 of 4

Voter request

Records attendance at next plenary

attended 0 of 4

attended 1 of 4

Reflector AccessReflectorRequest

Members Area Access

Members’area

request

attended <2 of 4

meetings

or returned < 4 of 6ballots

MemberRequestsRequired

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Submission

Requesting Voting Membership• Members who are “Nearly Voter” must request to

become a “Potential Voter” at least 14 days before a plenary session.

• Membership will be granted at the start of the next plenary session – i.e. they will start with a voting token.– Have to record attendance for at least one 802.11 slot to

demonstrate presence at the meeting.

• I will send out a reminder to “Nearly Voters” to request voting membership in time to meet this deadline

• Request membership using the online form:– http://www.ieee802.org/11/Voter.html

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Submission

Voting member changes

• NOTE--When a ballot closes within 14 days of an 802.11 session, any changes in voting member status will be applied after the session– We have to provide list of voting members to meeting organizers

14 days before the session– Effect of LB147 is not included in these figures

Date Event Change #Voters2009-02-24 236

2009-03-25Members loosing voting rights after meeting 114 -16 220

2009-03-25Members gaining voting rights after meeting 114 +28 248

Overall Change +12

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Current Status

Data as of 2009-05-01

Status NumberAspirant 96Nearly Voter 22Potential Voter 31Voter 248

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Submission

Ballots

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Submission

Which Working Group Ballots Can I Vote On?

• There are two types of Working Group letter ballot: Mandatory and Recirculation

• All voting members vote on Mandatory Ballots– Check the voters’ list for that ballot (link in the instructions) and contact the

Balloting Coordinator if in any kind of doubt– With each ballot we see some non-voting members attempt to vote

• Only those members who were voting members at the time of the first successful ballot (i.e., > 75%) of a recirculation series can vote in recirculation ballots of that series

– The voting pool is fixed for the lifetime of the series– The list of voters in the pool is published with each ballot (link in the instructions)– Those in the pool only need to vote to change their vote, or to supply additional

comments, otherwise the previous vote is carried forward– With each ballot we see some who are not in the pool attempt to vote

• Summary: Check the voters’ list linked to in the instructions for each working group letter ballot to see if you can vote

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Submission

Loosing Voting Membership due to Ballots

• According to the current 802.11 rules, voting membership is lost by not responding to 2 out of 3 consecutive mandatory ballots

• This rule is present to ensure that members respond to most ballots

• In 802.11, any member that responds to 4 out of 6 consecutive mandatory ballots is “deemed active” by the 802.11 chair, and will not loose their voting membership

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Submission

Provide comments in format required

• The 802.11 letter ballot instructions document clearly states that comments must be provided using the comment template file (spreadsheet).– This allows the composite spreadsheet to be compiled without manual cut

and paste.

• In each ballot, some members supply comments using the “single comment” feature of the tool– Unfortunately we cannot disable this feature

– Notice - In future ballots these “single” comments may be marked invalid

• Occasionally, comments are supplied using the wrong template – i.e. an IEEE-SA sponsor ballot comment template.– Always download the comment template from the instruction page.

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Submission

Use your secretsecret 802.11 ID for voting

• The number used for 802.11 electronic ballots is your

secret 802.11 voting ID – it is NOT your badge number – This number is assigned locally by 802.11

– It will never change, and will never be published

– I have sent you an email with this number in it• If you loose this number, ask me and I’ll send it again

• In each ballots several voters use the wrong ID

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Submission

Attendance

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Submission

Session graphic May 2009• 18 Normal slots, 2 Extra slots• 75% attendance requires 14 slots attended• Closing plenary requires only 1 registration for 2 slot

credit

Source: 11-09/0419r0

Register once

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Submission

Recording Attendance• It is a requirement that attendees register, in order that a correct

record of attendees and their disclosed affiliations can be recorded in the minutes.

• You must record 75% attendance of eligible 802.11 slots in a meeting for that meeting to count towards gaining or maintaining 802.11 voting membership

• You need a single IEEE-SA web account– The IEEE SA web account requires a working email address– do not remove your email address from the account

• Use the email address associated with that web account when registering attendance– If you change email addresses, update the web account, don’t create a

new web account, or your membership status may not be calculated properly

May 2009


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Submission

Attendance Procedures

Prior to or during the meeting:– (one time) Get a free Web Account if you don’t already have one.

Keep your contact data in this area up to date.– (one time) Register your Interest Areas in myProject if you haven’t

done so already (it’s up to you to keep this updated as needed)

During the Meeting:– (once per session) Register on Murphy– (once per slot) Record attendance at a specific meeting. You will be

asked for your affiliation the first time you attend a new task group.

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Submission

• If you If you alreadyalready have havean IEEE Web Accountan IEEE Web Accountyou can skip to the you can skip to the next stepnext step

• Otherwise log ontoOtherwise log ontohttp://development.standards.ieee.orghttp://development.standards.ieee.org

and click on the link to get a Web and click on the link to get a Web AccountAccount

Step 1: Get a free Web AccountStep 1: Get a free Web Account

Note that you must have an IEEE Web Account in order to get credit for any meetings you

attend.

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Submission

Step 2: Set your myProject Interest AreasStep 2: Set your myProject Interest Areas• Go to Go to

http://development.standarhttp://development.standards.ieee.orgds.ieee.org and enter your and enter your Username (Web Account ID) Username (Web Account ID) and password to get into and password to get into myProjectmyProject

• If you have already selected If you have already selected your Interest Areas in your Interest Areas in myProject, you may skip this myProject, you may skip this step; otherwise….step; otherwise….

• Select Select Manage Activity ProfileManage Activity Profile and drill down to select the and drill down to select the WG and/or Project(s) in WG and/or Project(s) in which you have an interestwhich you have an interest

• For each of these you will For each of these you will have to specify your affiliationhave to specify your affiliation

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Submission

Step 3: Log onto IMATStep 3: Log onto IMAT

• Make sure you have an IEEE Make sure you have an IEEE Web Account as described in Web Account as described in Step 1Step 1

• Make sure you’ve designated Make sure you’ve designated your myProject Interest Areas your myProject Interest Areas as described in Step 2as described in Step 2

• Log into IMAT using your Log into IMAT using your IEEE Web Account username IEEE Web Account username and password.and password.

• The URL for the local server The URL for the local server is:is:

http://murphy.events.ieee.org/imat/

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Submission

Step 4a: Register Your AttendanceStep 4a: Register Your Attendance

• Select the WG or option Select the WG or option from the home page.from the home page.

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Submission

Step 4b: Select the MeetingStep 4b: Select the Meeting• Select the Day and Select the Day and

Meeting you are Meeting you are attending and attending and update the screenupdate the screen

– Note that you will Note that you will only be able to only be able to click a single click a single button in the active button in the active timeslot column for timeslot column for the current day the current day

– Once updated, the Once updated, the column will turn column will turn green and your green and your selection will be selection will be locked in.locked in.

– Selections may not Selections may not be changed once be changed once the timeslot closesthe timeslot closes

• Repeat Step 4 for Repeat Step 4 for each distinct each distinct breakout you attendbreakout you attend

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Submission

Step 4b: Supply your AffiliationStep 4b: Supply your Affiliation• You You mustmust provide an affiliation in order to receive credit for your attendance provide an affiliation in order to receive credit for your attendance

and to record your presence for the minutesand to record your presence for the minutes

• You will be asked your affiliation once for the WG and once again for each You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. Start typing your affiliation/company name unique TG or SG you attend. Start typing your affiliation/company name and either choose from the dropdown list or continue typing to add.and either choose from the dropdown list or continue typing to add.

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Submission

Documentation

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Submission

Local File Document Server information

Local FTP server: ftp://newton.events.ieee.org (anonymous)External Document Server https://mentor.ieee.org/802.11/documents

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Submission

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Submission

• Document Numbers are obtained from the mentor web site https://mentor.ieee.org/802.11/documents

• Uploading Documents• Can only be uploaded to the mentor web site https://mentor.ieee.org/802.11/documents

•Downloading Documents• All documents are updated on the local server from mentor• When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links.

Documentation Generally

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Submission

Email Reflectors

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Submission

Reflector Requests• There is an email reflector for the working group, plus

one for each task group.

• Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential-voter, voter.

• To change your access, visit the reflector request page:http://www.ieee802.org/11/Reflector.html

– Gathers information and sends an email to Vice Chair

• If you change email address – please let me know. I will perform a global change to the list servers.

May 2009


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Submission

Reflector Caveats

• The LISTSERV system removes an entry from a email reflector list if it gets repeated bounces.

• The WG officers (Jon Rosdahl) monitor these events and try and fix what we can.

• If you receive no email from STDS-802-11 for a couple of weeks, suspect that something is wrong and contact me.

May 2009


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Submission

Questions ?

May 2009


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Submission

Backup

May 2009


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Submission

Document server functionality changes• Administrator (i.e. WG Vice chair) can rename submissions on the

server (title and/or affilitiation details)

• “Skip to DCN” was hard to use effectively– It has been replaced by a “filter by DCN” box

May 2009


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Submission

Fin

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