e-Upkaran (EMMS) is a

comprehensive software solution to

improve the Inventory Management &

Maintenance Services of Equipments in

Hospital’s across the Rajasthan.

e-Upkaran

Why Biomedical equipment inventory is important? Biomedical equipment inventory is an

essential part of an effective health-care technology management (HTM) system.

In India, it is estimated that anywhere between 30% and 63% of roughly Rs 10,000 crore worth of existing medical equipment in public health facilities across all states is dysfunctional.

2% of machines in government facilities are under any kind of maintenance contracts.

Approximately a third of all countries lack a designated unit responsible for managing medical equipment.

Current scenario?Improper Management of Equipments and

instruments 1. Unutilized equipment/ instruments lying

in the stores2. Gross deficit of equipments / instruments

at some places 3. Non-functional equipments with minor

problems for not being in use Non existence of repair & maintenance

system for hospital equipments.No provision of preventive maintenance

system for equipments.Hospital wise no inventory records of

equipments at HQCausing mismanagement – Duplication or

unwanted procurement

Need of IT Application

Centralized Inventory Management System is an

urgent need of the state to establish an efficient

healthcare facilities of all 2971

e-Upakran introduced (Equipment Management & Maintenance

System)

Requirements from the systemInventory mappingUser manualEPM Cell at state and zonal levelHelpline to take grievances from publicSoftware or programTraining to concerned staffRFP for empanelment of R & M agencyEstablishment of Complaint Redressal Cell

at the state & district levels to cut break-down of services.

e-Upkaran Modules ( Four Modules)

e-Upakaran MODULES DESCRIPTION

Module : 1

Equipment Inventory

Online updating of inventory(Equipments &Instruments) including

• Verification of entered instruments • Status of equipment • Functional • Non-functional• Reparable / Non-Reparable

• Guarantee & Maintenance Contract of all the available equipments and equipment installation location (user deptt.) at the individual healthcare facilities up to PHC level.

Module : 2Equipment Complaint

Management

Online monitoring management through breakdown complaint / service & repair / preventive maintenance (PM) services.

e-Upkaran Modules

Module : 3

Equipment Usage

This module is used to update daily use of equipments online from individual healthcare facilities up to PHC level. Including who is used and the last time when particular equipment used.

Module : 4

Reporting

This module is used to monitor daily online reporting tools from individual healthcare facilities up to PHC level. Due to role based access user can access and the operations that he/she can administer through the application.

Key features

Centralized Equipment Inventory Management Comprehensive Details of Equipment including

Commissioning, Decommissioning, vendor details, AMC details etc

Complaint Monitoring Equipment Status Monitoring Equipment Usage Monitoring Preventive Maintenance Service Monitoring Breakdown Details of the Equipments Equipment service History and would be help in

decision making for repair, service, spare or condemnation of equipment.

Ascertain of new needs Customizable Report

Role and responsibilities

Role and responsibilities

Role and responsibilities

Role and responsibilities

Role and responsibilities

Action needed by you in district

SN Action/Processes Time line

1 Distribution of user ID & Password to all institutions. If not distributed

5 Nov, 2015

2 Training of all Store in charges and one IA/DEO

15 Nov, 2015

3 Ensuring that all equipments are entered in e-Upakran

30 Nov, 2015

4 Submission of complete report on State 10 Dec, 2015

5 Weekly monitoring of institute through software • Entry on new inventory, Usage of equipment, Complaints of equipment, and coordinate with State.

Improved Health servicesCentralized monitoring for optimum utilizationsRegular updated information and reporting Ascertain the new needs and need base rationalizationEstablished biomedical equipment repair and

maintenance systemReduced equipments breakdown time Quick win response with better coordination in health

programs

Better Hospitals Management in State

Defined and possible Outcomes

THANK YOU