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El Dorado Hills Little League

2018 Safety Plan

League ID # 405-54-22

Wes Clanton, President

Geoff Gomez, Safety Officer

EL DORADO HILLS LITTLE LEAGUE

2018 SAFETY PLAN

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DISTRIBUTION: This document will be distributed to the manager of every team

for all divisions in El Dorado Hills Little League prior to the occurrence of any

practices or games for the 2018 Spring Little League and 2018 Fall Ball seasons.

Table of Contents

Safety Manual ................................................................................................................... 3

EDHLL Mission Statement ................................................................................................. 3

EDHLL Safety Message ..................................................................................................... 4

Important Little League & Emergency Phone Numbers ............................................. 5

Safety Officer Responsibilities .......................................................................................... 7

Managers and Coaches Responsibilities ...................................................................... 9

Conditioning & Stretching ............................................................................................. 11

Warm up Ideas ................................................................................................................ 12

Stretching Examples ....................................................................................................... 12

Hydration .......................................................................................................................... 14

Volunteer Applications .................................................................................................. 15

Fundamentals Training ................................................................................................... 15

First Aid Training ............................................................................................................... 16

Concussion in Youth Sports

Bloody Nose

Bee Stings

Dehydration/Heat Exhaustion

Broken Teeth

Pre-game Field Inspections ........................................................................................... 18

Facility Survey .................................................................................................................. 18

Concessions ..................................................................................................................... 19

Equipment Inspection .................................................................................................... 19

Equipment ........................................................................................................................ 20

Equipment Checkout and Return ................................................................................ 20

Accident/Injury Reporting ............................................................................................. 21

What to report

When to report

Manager/Safety Officer Reporting Responsibilities ................................................... 21

Procedures for Medical Emergency Calls .................................................................. 22

First-aid Kits ....................................................................................................................... 22

Enforcement .................................................................................................................... 23

Appendix .......................................................................................................................... 24

Hand Washing and Concession Rules and Stand Safety Tips.................................. 34

Lightning Safety Procedures……………………………………………………………….44

Safety Manual The El Dorado Hills Little League (EDHLL) 2018 Safety Manual includes:


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El Dorado Hills Little League Mission Statement

El Dorado Hills Little League Safety Message

Job description for the Safety Officer

Important phone numbers including all EDHLL Board members,

league coordinators, league equipment coordinator

Procedures for medical emergency calls.

This manual also includes a description of the common medical incidents

most likely to occur in youth baseball, along with first-aid treatment for

each condition. Finally, the manual includes a description of the

procedure to follow for medical incidents along with the required forms

for insurance and league incident report form. Each manager will be

provided with a manual at the preseason manager safety meeting. See

the Safety Officer description for more information.

EDHLL Mission Statement

Mission Statement

Our purpose is to teach the game of baseball.

Our purpose is to help our participants learn the game of baseball

and realize their potential skills and athletic prowess in an organized,

disciplined, safe and enjoyable environment.

In addition, we hope to serve the community by developing safe

fields of play where future generations of youth will be able to

benefit from this League.

Little League Baseball is a non-profit educational League.

EDHLL Safety Message


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Safety Message Managers and Coaches,

Welcome to another fun and exciting season of El Dorado Hills Little League

Baseball. EDHLL’s highest priority is the safety of our kids. EDHLL is committed to

encouraging and providing a safe environment for our kids. In order to succeed

we need your commitment to make safety priority number one.

The purpose of this manual is to provide important safety information to El

Dorado Hills Little League. Please take the time to review the manual.

Remember that safety rests with all of us, the volunteers of El Dorado Hills Little

League. Prevention is the key to reducing accidents and injuries. Always use

common sense, never doubt what children tell you, and report all accidents

when they occur. We need your assistance, and guidance to continue making

EDHLL a great program.

Thank you for your commitment to EDHLL. Have a great season, have fun and

remember…

“Keep your eyes on the ball”


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Important Little League & Emergency Phone

Numbers

IN CASE OF MEDICAL EMERGENCY

CALL Camino Dispatch Emergency Command Center

(ECC) direct at

530-647-5250

ECC is the largest regional emergency dispatch center in Amador and

El Dorado Counties. The ECC is staffed 24 hours a day, 7 days a week, 365 days

a year.

All Managers and Coaches should have this phone number in their cell phones.

Police / El Dorado County Sheriff Emergency Numbers:

911

(530) 626-4911

Non-Emergency:

(530) 621-5655

(530) 621-6600

Electricity/ Gas PG&E

(800) 743-5000

Fire Latrobe Fire Protection District

(916) 933-0651

Fire El Dorado Hills Fire Dept.

(916) 933-3471

Water El Dorado Irrigation District

(530) 622-4513


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2018 El Dorado Hills Little League Contacts

Position Name Contact Info.

President Wes Clanton [email protected]

(916) 673-8810

VP Operations Erika Garcia-Ciucci [email protected]

(408) 772-9726

VP Administration Nichole Eddy [email protected]

(916) 370-7578

Treasurer Paul Engelken [email protected]

(916) 833-1170

Safety Officer Geoff Gomez [email protected]

(916) 673-7624

Secretary Dan Vetter [email protected]

(916) 396-4757

Information Coordinator Tracy Finato [email protected]

(818) 434-3212

Equipment Coordinator/ Majors Coordinator

Larry Oreskes [email protected]

(916) 220-0911

Fields Coordinator/ Minors Coordinator

Mike Sullivan [email protected]

(916) 221-1533

Registrar Blair Barnes [email protected]

(916) 365-5975

Player Agent Jon Rodenspiel [email protected]

(916) 932-4999

Scheduler Erika Garcia-Ciucci [email protected]

(408) 772-9726

Concessions Coordinator Open [email protected]

Umpire in Chief Jared Ivey [email protected]

(916) 634-9000

Sponsorship Coordinator Joe Blanton [email protected] (916)532-6892

Volunteer Coordinator Candace Andujar [email protected]

(925) 852-5036

Uniforms Coordinator Katy Oreskes [email protected]

(916) 622-4704

mailto:[email protected]

















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Safety Officer Responsibilities Geoff Gomez is the Safety Officer for EDHLL, and is a member of the EDHLL

Board of Directors.

The significant part of this position is the responsibility to develop and implement

the League’s safety program as well as review everything the League does with

an eye toward safety. Safety is of primary concern when placing players in the

appropriate skill level, for theirs and other players’ safety.

The Safety Officer is also responsible for the following:

Attends the District 54 safety meetings, and provides a specific safety focus

from the Board level.

Ensures EDHLL maintains a copy of League insurance policy

Maintains and follows up on all injury reports.

The League Safety Officer coordinates safety/first-aid training for all

managers and coaches, provides first-aid kits for each team and field, and

maintains a stock of first-aid supplies in these kits.

The Safety Officer also coordinates background screening of

manager/coach candidates and other EDHLL volunteers.

Ensures that each team manager receives its Safety Plan Manual, its First-Aid

Kit and ice packs at the beginning of the season.

Ensures concession stand manager and concession stand is provided with

Safety Manual, first-aid kits and food handling precautions/concession stand

tips.

Performs analysis of playing fields and facilities with the Fields Maintenance

Officer and other Field /Safety Committee members and documents and

communicates with Board areas requiring attention.

Acts immediately and works collaboratively with the EDHLL Board and EDH

Community Services District (CSD) towards resolving unsafe or hazardous

conditions when a situation has been brought to his/her attention.

Tracks all injuries and near misses in order to identify injury trends.

Ensures that safety is a monthly Board Meeting topic, and encourages

experienced individuals to share ideas on improving safety.


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The following list provides a timetable for tasks that need to be completed by

the Safety Officer:

December/January

Gather up the first aid kits and restock in preparation for next season. Ensure

a first aid kit is located at each field. (T-Ball through Seniors). Ice packs tend

to be the most utilized first aid item. Please keep back up supply in stock.

Update the Safety Plan Manual with names of new Little League Officers and

their contact phone numbers.

Coordinate Field safety survey with VP Operations, Field Manager. Provide

the Field Manager last year’s survey and a fresh field survey form.

January/February

Arrange for printing of the Safety Manual.

Submit a Qualified Safety Plan Registration Form with the Safety Plan Manual

Coordinate Safety Clinic/orientation for managers and coaches.

Review the Safety manual during Safety Clinic/orientation with managers

and coaches.

Explain the procedure for completing accident report forms.

Emphasize the first-aid training for most common injuries including:

Concussion Protocol

Hit by Pitch (blunt trauma)

Player Collisions

Bloody Nose

Bee Stings

Dehydration/Heat Exhaustion

Obtain a signature from the manager of each team confirming receipt of

safety training/orientation, a safety manual, medical release forms, and a

basic first aid kit.

Attend District 54 President / Safety Officer meeting, January 10, 2018.

Update League Safety Plan Manual and upload 2018 ASAP safety plan; and

access and update the Facility Survey (ASAP Requirement No. 8) and submit

to the Little League® Data Center by March. 1, 2018.

Once the completed ASAP Safety Plan document has been uploaded, you will need to confirm the 15 ASAP Requirements. All requirements are mandatory; however, they can be completed in any order. Many of the requirements will ask for a page number in your ASAP Safety Plan document corresponding to a certain topic, while other requirements request confirmation of an activity by your league.

Note that Requirement 14 (Provide Registration Data) will automatically check your league’s registration data before it can be completed. You will not be able to submit

http://www.littleleague.org/datacenter?utm_source=ll.org%20story&utm_medium=Data%20Center&utm_content=LL.org%20Story%20-%20ASAP%20Plans%20Data%20Center


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your league’s ASAP Safety Plan until registration data for the current season is provided by your league. For leagues using DICK’S Team Sports HQ powered by Blue Sombrero for online registration, that information will be automatically sent to Little League International, helping to fulfill Regulation IV(g) and ASAP Requirement 14.

Once all 15 ASAP requirements are completed, you will be asked to digitally sign (by typing your name) and submit your ASAP Safety Plan forte current year. Your plan will be reviewed within one to two (1-2) business days.

Review field survey for possible updates. The survey will be completed with

input from Fields Coordinator, President and Vice President. Revise and

upload to the Little League® Data Center at the beginning of the season.

Due March 1, 2018. See the latest issue of Little League safety awareness

newsletter for areas for improvement. Completing this plan on time qualifies

League for a discount on its insurance!

Submit an idea the League implemented to help promote or improve our

safety plan (new for 2018)

Perform background check on managers, coaches, team parents and other

EDHLL volunteers.

Little League International provides every local Little League in the U.S. with

125 free criminal background checks of volunteers in each league. The local

league incurs cost for background checks once the maximum is reached.

Volunteer forms will be collected at forms processing.

February/March

Distribute first aid kits and ice packs to each field.

Remind/ensure League President submits league player registration data or

player roster data and coach and manager data are be submitted via the

Little League Data Center at www.LittleLeague.org.

March-June

Maintain first aid kits throughout the season.

Coordinate with division managers (if possible) to inspect the kits at least

once a week.

Ice packs may need to be replenished more frequently. Ice packs will be

provided to each manager and coach. In addition, ice packs will be

located at each field.

Maintain injury report file. Follow-up on injuries.

Managers and Coaches Responsibilities The manager is responsible for:

The team while the players are at practices and games.



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The team’s conduct as well as observing the official rules of the league.

The safety of his/her players. He/She is also ultimately responsible for the actions of the coaches.

Always have a first aid kit, safety manual and each player’s medical release form on hand during practices and games. A copy of the Medical Release Form is provided in the Appendix.

Attending mandatory coach’s clinics, first aid training and any other meeting required by EDHLL. Mandatory meetings will be communicated prior to season and conducted by El Dorado Hills Little League or other outside agencies, such as District 54.

Communicating the basics of safe play with his/her team prior to their first practice.

Encouraging players to hydrate (bring full water bottles) and protect themselves from the sun (long sleeves and sunscreen), especially as the weather begins to get warmer.

Encouraging players to wear proper equipment, e.g., protective cups and supporters, during practices and games.

Most importantly provide all players with a fun experience.

Mandatory Pre-practice/Pre-game Checklist

MANAGER/COACH

PRE-PRACTICE and PRE-GAME CHECKLIST

Walk field checking for debris and foreign objects

Inspect helmets, bats, catcher’s gear and cleats

Make sure a First-Aid Kit is on hand/readily available

Check conditions of fences, backstops, bases, mound, warning track

Make sure a working and charged telephone is readily available

Ensure players engage in proper warm up drills

All helmets must meet NOCSAE specifications and standards.

For the safety of the players all helmets must fit properly.

All catchers’ masks must have a “dangling” type throat protector and helmet. These must be worn during games, practices and while a pitcher is warming up.

Bats with dents, or that are fractured in any way, must be discarded.

Only Little League approved equipment will be used during practices/ games.


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Replace damaged equipment immediately by notifying the EDHLL Equipment Coordinator.

Make sure that the players respect the equipment that is issued.

Conditioning & Stretching Conditioning and stretching serve important roles in preventing injury and

accidents. It is vital that each manager/coach develop into their practice plans

a routine that begins with proper warm up drills and stretching.

The stretching and contracting of muscles before an athletic activity

improves general control of movements, coordination and alertness.

The drills also help develop the strength and stamina needed by young

athletes to compete while minimizing accident exposure.

A. Tips for Warm-up & Stretching

The purpose of stretching is to increase flexibility within the various muscles

groups and prevent tearing from overexertion.

Stretching should never be done forcefully, but rather in a gradual

manner to encourage looseness and flexibility.

B. Warm-up

Why? To increase heat throughout the body

To reduce risk of tearing or straining muscles by increasing their

suppleness

How? 2-3 minute jog, to raise a light sweat (complete before stretching)

C. Stretching

Why? To increase flexibility and freedom of movement

To reduce muscle tension

To reduce the risk of muscle and tendon injuries


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How? Hold each stretch for 10-30 seconds – DO NOT BOUNCE

Repeat each stretch twice

Stretch gently and slowly, keep breathing

Stretch to the point of tension – NEVER PAIN

Warm up Ideas

Warm up routines may vary based upon coaching experience and preference.

Here are some warm up ideas:

A. Core Slow jog around perimeter of fence/field

Jumping jacks (3 count x 10)

Forward lunge twist towards front leg

Backward lunge hands high

Quad stretch – grab right ankle with right hand and pull up and back,

reach up and forward with left hand, repeat on left side; up and back

Knee Hugs - Hamstring stretch – walk and pull knee up into chest (left

then right; up and back)

Back pedal up, jog back (repeat 2 times)

Slide to side up, slide back facing same direction (repeat 2 times)

Karaoke up and back (repeat 2 times)

B. Arms (glove in throwing hand) Small circles (30 forward and 30 backward)

Large circles (30 forward and 30 backward)

Scissor arms - arms up and down out front (30 count)

Fly arms - arms up and down at sides (30 count)

Sideways Figure 8 – throwing arm extended out front of body (10

forward and 10 back)

IX Stretching Examples:

1. Shoulder

This one is very beneficial for pitcher, but should be

used for all players. Move your arm across your chest

and with the other arm grab the elbow and pull the

arm so you feel the muscle stretching in the shoulder.

Hold for 10-15 seconds.


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2. Triceps

Reach back like you have to scratch your back right

below your neck. With the other hand reach around

the back of your head and grab your elbow and pull

down on the elbow. Hold for 10-15 seconds.

3. Groin

Take a big step forward then lean towards the front

foot, leaving the back leg at an angle. Rest your

forearms on the front leg. Alternate legs. Hold for

10-15 seconds.

This stretch can be done by sitting down and

pulling the sole of each foot together. Hold for 10-

15 seconds.

4. Hamstring

There are 3 different positions for this stretch.

1. Reach down and touch the ground in front of you.

2. Reach and touch the ground between your feet.

3. Reach a little further back between your legs

behind you.

Hold each one for 10-15 seconds.


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5. Thigh

If needed, use a partner for this stretch. While

standing upright, bend one leg back grabbing your

foot. Use your partner to help you balance.

Alternate legs.

Hold each one for 10-15 second.

6. Leg and lower back

Sit down put one leg straight out and the other leg

should be bent in towards the out stretched leg.

Take the opposite hand from the out stretched and

try to grab your toes. Alternate legs; hold each one

for 10-15 seconds.

X. Hydration Good nutrition is important for young athletes. Sometimes the most

important nutrient needed is water, especially when they’re physically

active. When children are physically active, their muscles generate heat

thereby increasing their body temperature. As their body temperature

rises, their cooling mechanism – sweat – kicks in. When sweat evaporates,

the body is cooled. Unfortunately, children get hotter than adults during

physical activity and their body’s cooling mechanism is not as efficient as

adults. If liquids aren’t replaced, children can become overheated. We

usually thinks about dehydration in the summer months when hot

temperatures shorten the time it takes for children to become

overheated. But keeping children well hydrated is just as important in the

winter months. Additional clothing worn in the colder weather makes it

difficult for sweat to evaporate, so the body does not cool as quickly.


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Whether its January or July, thirst is not an indicator of fluid needs.

Therefore, children must be encouraged to drink fluids even when they

don’t feel thirsty.

Managers and coaches should schedule water breaks every 15 to 30

minutes during practices on hot days, and should encourage players to

drink between every inning during games.

XI. Volunteer Applications All managers, coaches and volunteers are required to complete a 2018

Little League Volunteer Application form. These applications are used to

provide background and experience information used for manager

selection.

The Safety Officer is responsible performing background checks for all

volunteers per Little League guidelines for possible sex offenders and

pedophiles. Little League International will provide every local Little

League in the U.S. with 125 free criminal background checks of volunteers

in each league.

A Volunteer Application Form is included in the Appendix of the Safety

Manual.

XII. Fundamentals Training

The Minors, AAA and Majors Commissioners in conjunction with Vice

President of Operations are responsible for coordinating our clinics and

providing training material to our coaches. El Dorado Hills Little League

holds several clinics for coaches, players, and umpires on fundamental

baseball skills, e.g., warming up, throwing, catching, hitting, pitching, base

running, sliding, rules interpretation, and umpiring. These clinics are

coordinated with the Fall Ball and regular season schedule, and are put

on by ex-professional baseball players, high school and college coaches.

El Dorado Hills Little League also actively participates in player, coach,

and umpire training programs sponsored by District 54.

In 2018, El Dorado Hills Little League Managers and Coaches are invited to

attend mandatory manager and coach training at McBean Park - 65

McBean Park Drive Lincoln, CA on Saturday, Feb. 24, 8:30am-4:00pm to

support our players’ safety and coaches’ development.


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District 54 and District 5 are sponsoring a mandatory Managers and

Coaches Clinic on Saturday, Feb. 24, 2018 at McBean Park, located at

65 McBean Park Drive, Lincoln, CA 95648

EDHLL 2018 Safety Manual is due to be uploaded to the Little League®

Data Center by January 30, 2018.

XIII. First Aid Training

Player safety is the most important topic of discussion at our preseason

managers/coaches meeting. District 54 managers and coaches must

attend a mandatory Managers and Coaches Clinic on Saturday, Feb. 24,

2018 at McBean Park, 8:30am-4:00pm located at 65 McBean Park Drive,

Lincoln, CA 95648 at which safety training will be provided to district

managers and coaches.

CONCUSSION PROTOCOL: The State of California requires all

coaches/managers and administrators (board members and umpires) of

youth sports to complete a concussion training. EDHLL requires

manager/coaches and the Board of Directors to complete Heads Up

Concussion In Youth Sports provided by the Center Disease Control and

successfully pass the concussion evaluation quiz. This training is required

to be completed each year. The course is located on line at:

https://www.cdc.gov/concussion/HeadsUp/Training/index.html

EDHLL provides all parents with Heads Up Concussion Sheet and has

players complete the concussion acknowledgement form.

A coach should always remove a player from practice or play when a

concussion is suspected. “When in doubt, sit them out.”

After a player is removed from the field of play due to a suspected

concussion, the decision about when to return to the field can only be

made by a health care professional qualified to make such a decision.

Therefore, managers must require a doctor’s note clearing the player

before he/she is allowed to return to practice/play again.

Some of the most common injuries associated with Little League Baseball

are listed below along with their treatment.



https://www.cdc.gov/concussion/HeadsUp/Training/index.html


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A. Bloody Nose To control a nosebleed have the victim lean forward and pinch

the nostrils together.

Place ice pack on back of neck to help shrink blood vessels,

which will help stop the bleeding.

B. Bee Stings

Some people are highly sensitive to bee stings and may show signs of an

allergic reaction.

Always call 530-647-5250 if an allergic reaction is suspected.

For moderate symptoms, try to remove the stinger by gently

scraping with a fingernail or business card.

Place an ice pack on the sting.

C. Dehydration/Heat Exhaustion Have patient lie in a cool, shaded area and elevate their feet.

Give cool water or electrolyte solution every 15 minutes.

Patient should rest until they feel well enough.

D. Broken Teeth If the tooth is broken in half, save the broken portion to bring to

the dental office.

Control the bleeding in the mouth by gently biting on a towel.

This will also help stabilize the tooth.

IMMEDIATELY transport the patient and the tooth to the dentist.

Each manager is responsible for maintaining copies of the standard Little

League Medical information and release form for each member of their

team. We encourage managers to have parents include a cell phone

number as well as their home number, and contact information for their

family dentist in case of dental emergency. Each manager is required to

have these forms with the team during every practice and game.

Managers are strongly encouraged to conduct a pre-season team

meeting with the parents of their players to clarify behavior and

communication expectations of players and parents and to remind

parents of the code of conduct for parents and players in an effort to

minimize potential conflicts. Many parent issues are easily avoided with a


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good preseason parent meeting where the manager clearly states

expectations for players and parents, and provides for a brief question

and answer time.

XIV. Pre-game Field Inspections

All of the fields El Dorado Hills Little League uses are provided and

maintained by El Dorado Hills Community Services District (CSD). The fields

used by all divisions which include TBall, A, AA, AAA, Major, 50/70, Juniors

and Seniors divisions are maintained by the El Dorado Hills Community

Service District and EDHLL. The grass on these fields is cut twice per week

and the infields are prepared for us Monday through Friday. Additionally,

the managers and coaches walk the field before each game, and our

umpires inspect the field before each Major and Junior game. If any issues

are found with the field, they are promptly reported to Field Coordinator

of El Dorado Hills Little League.

XV. Facility Survey

Mike Sullivan is our Fields Coordinator.

The Field Coordinator is responsible for reporting all field repairs and

improvements to El Dorado Hills Community Services District. An extensive

review of our fields is completed annually to assess repairs and

improvements. Our projects for this year included:

T-Ball Field: William Brooks Elementary school is where our T-Ball field is

located. EDHLL is working with EDH CSD to replace the grass infield with

an all dirt infield. T-Ball games may also be held at CSD East (all grass

field beyond in soccer area beyond fence)

A Field: EDHLL will utilize CSD North and CSD South for its A Division and,

on occasion, Silva Valley (as needed for overflow).

AA Field: EDHLL will utilize CSD North and Oak Meadow East and on

occasion Silva Valley School.

AAA Field: Currently we use Valley View, Oak Meadow East and Oak

Meadow West. Valley View has a mesh home run fence installed and

Oak Meadow (East and West) has a home run fence with the yellow

safety cap is installed at by EDH CSD. We will work with them again this

year to maintain these fields. Deputy Jeff Mitchell Memorial Field will

also be used by AAA on occasion for Friday/Saturday Night games.

Major Field: One of our Majors fields is New York Creek (CSD East). At

the CSD East field EDH CSD will again install and remove the temporary

mesh home run fence. Another one of our Majors Fields is Deputy Jeff


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Mitchell Memorial Field located at William Brooks Elementary School.

This field will be utilized as a Majors and AAA field. EDHLL will be working

with EDH CSD to maintain this field. Deputy Jeff Mitchell Memorial Field

will have a concessions stand. EDHLL is working with EDH CSD to

address concerns and develop a solution to the steep rocky potentially

dangerous hillside behind the backstop bleachers.

50/70 (Intermediate) Field: The designated 50/70 field is New York

Creek (CSD East). At the CSD East field EDH CSD will install and remove

the temporary mesh home run fence.

Junior/Senior Field: (Sellwood Field at Bass Lake Park) In the past five

years we (EDHLL and EDH CSD) have raised the backstop to minimize

the loss of foul balls and help protect the fans, installed a sun screen on

backstop to help protect left side of field from bright sun in late

afternoon, installed break away bases, in-field renovation (new dirt

and sod), and placed bleachers behind renovated backstop. We

continue to contract with EDH CSD to install and remove the

temporary home run fence, including the yellow safety cap.

The Facility Survey Form for 2018 was submitted on line and is included in

the Appendix.

XVI. Concessions

The Concessions Coordinator positon is currently vacant.

EDHLL will be offering food, snacks and drinks from a concession stand

located at the Deputy Jeff Mitchell Memorial Field and, on occasion,

portable stands for all other fields.

XVII. Equipment Inspection

Larry Oreskes is the Equipment Coordinator.

The Equipment Manager is responsible for:

Inspecting all equipment before the season starts and ordering new

equipment.

Additionally, each manager is required to inspect his/her team’s

equipment upon initial receipt of the equipment as well as before each


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practice and game. Any dented bats, cracked helmets, worn batting

tees, or worn catchers equipment shall be removed from the

equipment bag and brought to the attention of the Equipment

Manager for discarding and replacement.

Additionally, umpires inspect equipment before every game at the

minor through senior levels.

Managers and coaches are instructed to contact the equipment

manager directly for new/replacement equipment and baseballs.

An inventory of all equipment shall be conducted prior to distribution

for the season and after the equipment return at end of season. A

sample inventory sheet can be found in the Appendix.

Equipment

“Knee Savers” will be provided to those teams whose managers want

them for the safety and comfort of their catchers.

All helmets are inspected and must meet NOCSAE specifications and

standards.

All bats must meet Little League requirements per division. Manager is

responsible for checking team equipment before practices and games

All catchers’ masks will be equipped with a “dangling” type throat

protector and catchers helmet.

Only official Little League equipment and balls will be issued for use

during practices and games.

Reduced impact balls will be provided for use for T-ball (level 1) & A -

AA (level 5)

Generally, where needed, EDH CSD will provided sunscreens for the

open dugouts to help shade the players from the intense summer heat.

Equipment Checkout and Return

At the start of every Little League season, every team manager issued

equipment will be required to sign-out his/hers team equipment. It will be

the responsibility of every manager/coach to maintain their team’s

equipment during the season. With this comes teaching the players to

respect the equipment. If at any time during the season a problem arises

with the equipment i.e. (Broken helmet or catchers gear) notify the

equipment manager for replacement. Once the season has ended a

date will be set for equipment return. Prior to returning the equipment all

managers/coaches shall clean out their equipment bag and have it

ready to turn in at the specified date set by the Equipment Manager. A

checkout sheet is located in the appendix.


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XVIII. Accident/Injury Reporting

Managers and coaches are instructed about accident/injury reporting

procedures during the preseason Safety Clinic. This year’s mandatory

safety safety training will be held on Saturday, Feb. 24, 2018 at McBean

Park, 8:30am-4:00pm located at 65 McBean Park Drive, Lincoln, CA 95648.

a) What to report

Managers are instructed to complete an Incident/Injury Tracking Report

Form (Player Injury Form) for each situation where a player, manager,

coach, umpire, or volunteer must leave practice or game for medical

reasons. The Incident/Injury Tracking Report Form can be found on EDHLL

website under the forms section:

http://www.edhll.com/page/show/2202998-forms

b) When to report

NOTICE: All injuries must be reported to the Safety Officer of EDHLL within 24 hours of the incident.

Managers are responsible for completing the Incident/Injury Tracking Report (see Appendix D) and are required to give this form to the Safety Officer within 24 hours of an incident. The Safety Officer will maintain the original/copy on file. If an accident required professional medical attention, parents of the injured player are required to complete an accident claim form. See Appendix E. This form must be completed by parents (if claimant is under 19 years of age) and a league official, and forwarded to Little League Headquarters within 20 days of the accident.

c) EDHLL Managers and Safety Officer Reporting Responsibilities

The Safety Officer maintains a file of all incident reports, and within 24

hours of receiving the EDHLL Incident/Injury Tracking Report Form, the

EDHLL Safety Officer will follow up with the parents of the injured player

and;

Verify the information received

Obtain any other information deemed necessary

Check on the status of the injured party

If a player is injured and requires medical attention above and beyond

basic first aid, i.e., injury requires doctor’s visit, then managers should

require parents of injured player to provide doctor’s written permission to

http://www.edhll.com/page/show/2202998-forms


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return to practice or games. Managers, as a part of our email group, will

be strongly encouraged to report ALL incidents, no matter how minor.

Safety first! An Incident/Injury Tracking Report Form is included at the end

of the Safety Manual in the Appendix.

XIX. Procedures for Medical Emergency Calls

The most important help that you can provide a victim that has been

seriously injured is to call for professional medical help. Make the call

quickly, preferably from a cell phone near the injured person. If this is not

possible, send someone else to make the call from a nearby telephone.

Be sure that you or another caller follows these important steps.

Dial 530-647-5250 from a cell phone

Give the dispatcher the necessary information

What type of emergency – ex: baseball injury, fire, fall, etc.?

Your exact location, including city or town

The caller’s name

The condition of the injured person ex: unconsciousness, chest pain,

severe bleeding, etc.

What help is being provided (first aid)

Don’t hang up until the dispatcher tells you to. The EMS dispatcher

may be able to tell you how to best care for the victim.

Continue to care for the victim until professional help arrives

Appoint someone to go to the street and look for the Fire Dept. and

Ambulance

XX. First-aid Kits Each team is issued a basic first aid kit, which includes:

band aids,

gauze pads,

gauze wrap,

medical tape and

ice packs.

Each shed will contain extra first aid supplies within a red bag to be hung

at eye level. Additional ice packs are kept at each field in the field box.

Ice packs are to be used for injuries and not for icing down a pitchers arm

after he has pitched in a game. If a pitchers arm is to be iced down after

he has thrown, then it is up to that teams Manager/Coach to provide the

ice. It is recommended that a small cooler be brought to the field for this

purpose. Managers are instructed that they can get more first-aid supplies

from the Safety Officer when needed.


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XXI. Rule Enforcement

Managers are subject to random inspections of equipment and medical

release forms, as well as ensuring appropriate dugout behavior. The

league Safety Officer, President, or other District Official, may perform

these random inspections.

Managers are responsible for ensuring players are properly

equipped.

All fields shall be equipped with breakaway bases per Little League

guidelines.

Managers and Coaches are reminded that they are not allowed to

catch pitchers during practice or games (Rule 3.09)

Managers and coaches are not allowed to sit on buckets outside of

dugout during games (managers and coaches must remain in

dugout during play unless they are designated base coaches)

Players are not allowed to have bats in hand while in the dugout

Catchers must wear a throat protector regardless of type of mask

worn

Rule 1.16 – Helmets must have a non-glare surface and cannot be

mirror-like in nature.


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Appendix

Below is a list of forms and documents that are included in this Safety Manual.

These forms/documents can be found on the pages that follow.

Appendix A - Medical Release Form ............................................................................. 25 Appendix B - Concussion: Signs, Symptoms and Action Plan…………………………...26 Appendix C - Concussion: Parent/Athlete Information…………………………………….27 Appendix D - Volunteer Form (New Volunteer) ............................................................. 26 Appendix E - Volunteer Form (Returning Volunteer) ..................................................... 30 Appendix F - Incident/Injurytracking Report Form ......................................................... 31 Appendix G - Accident Notification Form……………………………………………………32 Appendix H - Concession Stand Rules and Safety Tips..………………………………...34 Appendix I - Equipment Sign-Out / Return Form ........................................................... 36 Appendix J - Sample Inventory Sheet ........................................................................... 37 Appendix K – League Safety Clinic Notice. ................................................................... 38 Appendix L - Facility Survey .......................................................................................... 40 Appendix M – Lightning Safety Procedure………………………………………………….44 Appendix N – EDHLL Annual Concussion Training Certificate…………………………..45


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Appendix A - Medical Release Form


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Appendix B – Concussion: Signs, Symptoms and Action Plan


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Appendix C – Concussion: Parent/Athlete Information

Required for 2018 Concussion Information for parents: link: http://assets.ngin.com/attachments/document/0115/2372/ConcussionInformation.pdf Concussion acknowledgement all players: link: http://assets.ngin.com/attachments/document/0115/2373/ConcussionAcknowledgement.pdf

http://assets.ngin.com/attachments/document/0115/2372/ConcussionInformation.pdf

http://assets.ngin.com/attachments/document/0115/2373/ConcussionAcknowledgement.pdf


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Appendix D - Volunteer Form (New Volunteer)


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Appendix E - Volunteer Form (Returning Volunteer)


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Appendix F - Incident/Injury Tracking Report Form


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Appendix G - LITTLE LEAGUE® BASEBALL ACCIDENT NOTIFICATION FORM (page 1)


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Appendix G - LITTLE LEAGUE® BASEBALL ACCIDENT NOTIFICATION FORM (page 2)


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Appendix H - Concession Stand Rules and Safety Tips

Concession Stand Rules

1. Adult supervision must be in effect at all times.

2. Only adults are allowed to operate or be near the grill.

3. Outdoor grills will be placed in an area away from spectators.

4. All volunteers will wash their hands on a regular basis. (Hand Sanitizer available)

5. Un-wrapped food must be handled with paper towels or plastic wrap.

6. No glass containers of any type will be sold at the concession stand.

7. Everything must be cleaned up and put away at the end of each shift.

8. A complete First-aid Kit will be kept in the concession stand.

9. A fire extinguisher shall be kept in the concession stand for emergency use.

10. A list of emergency phone numbers will be posted in the concession stand.


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Appendix I - Equipment Sign-Out / Return Form

2018 Little League Equipment Sign-Out At the start of every Little League season, every team manager may be required

to sign-out his/hers team equipment. It will be the responsibility of every

manager/coach to maintain their team’s equipment during the season. With

this comes teaching the players to respect the equipment. If at any time during

the season a problem arises with the equipment i.e. (broken helmet or catchers

gear) notify the equipment coordinator for replacement. Once the season has

ended a date will be set for equipment return. Prior to returning the equipment

all managers/coaches shall clean out their equipment bag and have it ready to

turn in at the specified date, set by the Equipment Manager.

Equipment Checkout

Division_____________ Team Name_________________

Manager/Coach___________________ Date___________

Equipment Return

Manager/Coach___________________ Date___________


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Appendix J - Sample Inventory Sheet

EDHLL 2018 Majors

Bag # M-01


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Appendix K – Mandatory Managers and Coaches Training and Safety Clinic Notice


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Appendix L - Facility Surveys

Facility Survey 2015-16 10.17.16.pdf

Facility Survey 2016_01.20.17.pdf

EDHLL 2018 Facility Survey.pdf


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Appendix M – Lightning Safety

Lightning Safety and Procedures

El Dorado Hills Little League follows Little League policy regarding lightning safety with the following guidelines: 1. Watch for developing or approaching storms; use all resources (web, TV, radio, etc.) to determine the risk level.

2. At the first sound of thunder or visible lightning - CLEAR THE FIELD! A thunderstorm can cast lightning up to 10 miles from the edge of the storm, or about as far as the sound thunder can carry. WHAT TO DO:

Go to a large enclosed building, if one is nearby

Go to metal-top cars, with windows rolled up, if no enclosed building is available

Complete a check of the facility for anyone still outdoors WHAT NOT TO DO:

Don’t allow players to remain in the dugouts or spectators to stay in the stands

Don’t carry metal items (like bats) or walk beside metal fences

Don’t go to an open-sided shelter; it is not adequate and should not be used. 3. Wait at least 30 minutes after the last lightning strike/peal of thunder before returning to play

4. Do not leave facility until directed; wait at designated location(s) at field until the game is postponed or cancelled.

5. Make sure all players are accounted for and leaving with approved person(s) If someone is struck by lightning:

Lightning victims do not carry an electrical charge, are safe to handle, and need immediate medical attention.

Call for help. Have someone call 9-1-CPR if necessary.

If possible, move the victim to a safer place. For more information and tips on lightning safety, visit NOAA’s website http://www.lightningsafety.noaa.gov/tips.shtml Parents, coaches, umpires and all volunteers - please help enforce this policy. Our kids’ lives may depend on you!

http://www.lightningsafety.noaa.gov/tips.shtml


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Appendix N – EDHLL Annual Concussion Training Certificate

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