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electronica China 2020

Move in Notice

Dear Exhibitors,

Thank you for your active preparation for taking part in electronica China 2020. We also appreciate

your vigorous cooperation. The exhibition is getting closer. At this moment, we particularly want to

remind you to pay attention to these important issues as follows,

I. Time Schedule

Please be noted the following time arrangement related to the exhibition

Description Date Time

BUILD - UP PERIOD

Exhibitor nominated stand contractors move-in 1st Jul. 2020 09:00 - 18:00

2nd Jul.2020 09:00 - 20:00

Exhibitors’ check-in &

badge collection

Raw space exhibitors 1st Jul. 2020 09:00 - 17:00

2nd Jul. 2020 09:00 - 17:00

Shell scheme exhibitors 2nd Jul. 2020 09:00 - 17:00

Exhibits move in 1st Jul. 2020 09:00 - 18:00

2nd Jul. 2020 09:00 - 20:00

Hall facility switch on (power supply, water & compressed air) 2nd Jul. 2020 10:00

All exhibits ready for display 2nd Jul. 2020 20:00

EXHIBITION PERIOD

Opening hour for exhibitors 3 - 5 Jul. 2020 08:00

Opening hours of exhibition 3 - 4 Jul. 2020 09:00 - 17:00

5 Jul. 2020 09:00 - 16:00

TEAR - DOWN PERIOD

Power supply switch off 5 Jul. 2020 16:00

Forwarder delivers empty crates, etc. 5 Jul. 2020 16:00

Booth dismantling 5 Jul. 2020 16:00 - 22:00

Special Reminding:

1. If you need extended working hours during build-up and teardown period, Please inform Official

Contractors - VIEWSHOP EXHIBITION & DISPLAY（SHANGHAI）CO., LTD. at onsite service booth in

the registration hall of 8m floor before 15:00 during move-in and settle the payment. Additional 50% of

the price will be charged for late request.

2. The exhibition will end at 16:00 on Jul. 5. Before that, any exhibits are not allowed to leave the

exhibition hall in advance. Please arrange your itinerary in advance! Messe Muenchen Shanghai Co.,

Ltd. will not be responsible for the loss caused by the time of move-out for the exhibitors.

3. All personnel entering the exhibition hall must wear masks, cooperate with the body

temperature check and show the Shanghai QR Code in GREEN. For specific requirements,

please refer to the "Notice for exhibitors' epidemic prevention" on page 9.

4. According to the newest regulation from National Exhibition and Convention Center

(Shanghai), every exhibitor, contractor and freight forwarder must wear the helmet on site during

move-in and move-out period at the fairground (indoor & outdoor). Meanwhile, the exhibitors

must wear the helmets as well during move-in and move-out period at open area.

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Real-name Authentication Procedure

Method: online

Claim General Management Deposit

receipt from Official Contractor

@ Official Contractor Counter in

West Entrance Hall (West 8m Floor)

5. Please pay attention that this exhibition is not open to minors.

6. *Important note: Due to the temporary traffic control in the North Square of the exhibition hall

on the morning of Jul. 1, entry trucks that plan to enter the exhibition hall on the morning of Jul. 1

should enter P9 for waiting in advance on the afternoon of June 30. According to the on-site

conditions, they should be transferred to the North Square from the evening of June 30 to the

early morning of Jul. 1 and then queue up to enter the relevant areas. For detailed procedures,

please contact the official freight forwarder.

II. Exhibitor Check in

Please take the Business cards of your company. You can get your exhibitor badges and related

materials at the check-in counter in the West Registration Hall (West 8m floor) of NECC.

Address: Zhuguang Road 1888#, close to Exit 6, Zhuguang Road, NECC

Please remember your booth no. so as to cope with the corresponding exhibitor materials released

from the staff of check-in counter.

III. Raw Space Contractors Move-in

(Raw Space Exhibitors must send this page to your contractors)

Before Move-in

During Move-in

A. All companies applying for personnel badges during move in/out must first verify their real names online and then complete the application online or at the window. Documents required: The original and 2 photo copies (front and back sides) of second-generation ID cards (first-generation cards are not accepted) of the person in charge of the work from the contractor; Two photo copies of the contractor’s business license, which bear the company seal; “Real-name Authentication Form of NECC (Shanghai)” (should be filled in, signed and stamped by the responsible person of the contractor); “Safety Declaration Letter of NECC (Shanghai)” (for the use of accreditation center) (should be filled in, signed and stamped by the responsible person of the contractor). The Certification Center no longer accepts applications for accreditation in the form of a power of attorney for the exhibition of fabric removal. B. Processing: online

Organizer and NECC require raw space contractors and exhibitors who build their booths on their own to pay Hall Management Fee & General management deposit to the official contractor before move-in. The General Management Deposit receipt (e-invoice) will be sent to contractors by email before the show, provided all payments are received in full and drawings and additional information are verified. The contractors can print out the documents and came to the service counter for confirmation and stamp.

Date and location for a stamped deposit receipt: Jun. 30th 2020 9:00-17:00 Jul. 1st 2020 9:00-18:00 Jul. 2nd 2020 9:00-20:00 Official Contractor Counter in West Entrance Hall (West 8m Floor)

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Purchase Contractor Badges with

Receipt of General Management

Deposit

@ Certification Center

（2nd

floor, west side of North Hall）

Vehicle Admission to Loading Bay

@ P9 parking lot / Vehicle storage

area in North Square

Access procedures for cargo vehicles

1. Vehicle waiting during the period of move-in and move-out

Vehicles for move-in and move-out need to go to P9 or the certificate center of North Square to process

“loading district vehicle guide permit + loading district vehicle ID card”, then enter the hall to load and

unload goods. During the period of move-in and move-out, the waiting area of P9 will be opened. All

construction vehicles will enter P9 waiting list, receive the “waiting permit” in turn, and then enter the

North Square from gate 10.

“waiting permit” charge

Type of vehicles In 0.5 hour From 0.5 hour to 6

hour

From 6 hour to 24

hour

Small truck (below

2t) free RMB 30 RMB 60

Medium truck (2~4t) free RMB 40 RMB 80

Large truck (above

4t) free RMB 50 RMB 100

“ loading district vehicle guide permit + loading district vehicle ID card” charge

RMB 350 / piece, which includes production fee RMB 30, management fee

20 and deposit RMB 300. Production fee and management fee will not be

refund after badges finished. After using 90 minutes loading time (use

vehicle ID card to start swiping time when enter in the loading bay), The

overtime charge will be levied at RMB100 per vehicle per every half hour

timeout (the overtime charge for less than half an hour is also RMB 100).

Notice: “loading district vehicle guide permit “and “loading district vehicle ID

card” are in one set. For any loss or damage of the “loading district vehicle

ID card”, the deposit will not be refund, and the card should be re-applied.

All contractors who pass real-name authentication procedure and carry out above procedures should purchase contractor badges from NECC. Personnel may not engage in construction

activities without a badge.（The company name in the deposit

slip should be consistent with the one for real-name

authentication.）

A． Price: RMB 30/each Cash in RMB

B． Location: please purchase the contractor badges from

Certification Center（2nd

floor, west side of

North Hall）

Vehicles entering the loading area need “Waiting Permit” and

“loading district vehicle ID card”

A． Vehicles enter into P9 for waiting and pass “Waiting

Permit”

B． Vehicles enter into North Square for storing, and drive

into the corresponding loading bay with “loading

district vehicle ID card”

C． Exhibitors and raw space contractors pass “loading

district vehicle ID card” with exhibitor badges and

receipt of general management deposit.

@ P9 parking lot / Vehicle storage area in North Square

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RMB 50 deposit will be deducted for the loss of “ loading district vehicle

guide permit “

See the figure below for the route：

2. Vehicle route during the period of move-in and move-out - applicable to electronica China

2020 (5.2H, 6.2H)

Follow the command of security guard, please drive out of P9 and enter the North Square to store the

vehicle, then drive along the road in the hall to the designated unloading area as shown in the figure,

going up to the second floor by ramp 7 and down to the first floor by ramp 5, finally leaving the hall from

gate 5.

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3. Enter the corresponding unloading area to start unloading.

North Square Waiting Area

Certificate Center

Songze Dadao

South Square

Laig

an

g R

oad

Z

hu

gu

an

g R

oad

Entry Route into Hall

Exit Route from Hall

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5.2 / 6.2H Summary of procedures for the entry and exit of freight vehicles:

驶离

Note: “loading district vehicle guide permit + loading district vehicle ID card” can be processed

in P9 or North Square.

IV. Shipping Forwarding and Empty Cases Services - contact official freight forwarder

Before the show (Till June 30)

Shanghai Expotrans Ltd

Head Office: 8th Floor, No.555 An Yuan

Road, Shanghai 200040, China

Tel: +86-21-6013 1818

Fax: +86-21-6013 1881

Domestic Contact: Mr. Xu Wei / Mr. Roger Zhang

Tel: +86-21-6013 1820 / +86-21-6013 1697

E-mail: xuwei@xptrs.com.cn

zhangshunjie@xptrs.com.cn

Oversea Contact: Mr. Yang Qing / Mr. Bob Hu

Tel: +86-21-6013 1853 / +86-21-6013 1827

E-mail: yangqing@xptrs.com.cn

huchunbo@xptrs.com.cn

Build up period (Jul. 1-2):

West Registration Hall (West 8m floor), Official Freight Forwarder Service Stand

5.2H Service Point is located between Gate 17 and 18 at 5.2H, close to the outside of Gate 17

6.2H Service Point is located between Gate 17 and 18 at 6.2H, close to the outside of Gate 17

During the show (Jul. 3-5):

Booth 6.2B550 - Shanghai Expotrans Ltd

It is forbidden to carry hydraulic trucks (ground cows) for the transportation of exhibits in

the hall.

Empty Box Management of NECC 2020

In order to eliminate fire hazards and ensure the order of the venue, and further improve the service quality

during the exhibition, organizer entitles the official freight forwarder to take responsible for the management of

temporary storage materials. Exhibitors and contractors are required to follow the guide from the security of

NECC and staff from organizer. The materials will be stored in the designated yellow areas of the loading bay

arranged by the NECC. Also the official freight forwarder will charge the on-site usage fee according to the

storage area. The charging standard refers to the shipping tariff in exhibitor manual.

Drive along the

designated route

Leave the unloading area

Process the waiting

permits for vehicles

Follow the command of

security guard Freight vehicles enter

P9 of the exhibition

hall

Waiting

Enter into North Square

from Gate 10 Songze Dadao

for storing vehicles

With “loading district vehicle

guide permit + loading

district vehicle ID card”

Enter into the corresponding

unloading area for loading and

unloading

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V． Stand Construction Services - contact official stand contractor

Before the show (Till June 30th)

Viewshop Exhibits & Display (Shanghai) Co., Ltd Room A08-A10, No.1099 Guo Zhan Road Shanghai 200126 / P.R. China Tel: +86-21-3251 3138 Fax: +86-21-3251 7911

5.2H: Mr. Tony Jiang / ext. 224 / tony.jiang@viewshop.net

6.2H: Ms. Nora Ning / ext. 812 / nora.ning@viewshop.net

Build up period（Jul. 1-2）:

Viewshop Service counter

West Registration Hall (West 8m floor),

Gate 22 at 5.2H/6.2H

During the show (Jul. 3-5):

Booth 6.1D111 - Viewshop service counter

It is forbidden to bring air compressor into the exhibition hall. If you need to use

compressed air, you must apply to the exhibition hall through the official stand

contractor before the exhibition.

VI. Other Important Notice and Reminding

Reminding:

Be sure to look after your property carefully during the construction and the whole exhibition. Please do

not leave valuables in the exhibition hall overnight. The organizer will take no responsibility for the

loss.

Important Notice for move-out:

1. Considering safety of booth dismantling, all power supply, compressed air and water will be cut off

at 16:00 on 5 Jul. Please turn off all electrical equipment and machines and exam all facilities by

15:45 in advance.

2. Due to the traffic rush hour during move-out period (after 16:00,5 Jul.) , please arrange your truck get

into the fair ground parking area as early as possible to avoid long time queuing.

Protection of Intellectual Property Rights

During the show Mediation Committee of Protection of Intellectual Property Rights:

NECC - 6.2C560 Organizer’s office

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Important Notice of Fire Protection

Regarding the Electric Appliances and Circuits:

1 Fire-resistant cables and insulate casing must be used during wiring works; insulation porcelain

and plastic connectors must be used during branch circuit connections. Aerial laying must be used

when laying the wires, ground laid wires should be protected by cubes or by bridge plates.

2 All metallic structures and shells shall have a reliable grounding. Any electrical terminal switches

should be installed with 30mA leakage protectors.

3 Lighting fixtures may not be attached to flammable decorations, among other things. Heat

insulation measures must be taken when electrical appliances is close to non-flammable materials.

The safe distance between lighting fixture and flammable exhibits must be kept more than 50cm.

4 Exhibitors/contractors of raw space booths must cut off the electrical power supply before leaving

the booth during build-up/show/dismantling period. An electrical master switch must be installed.

5 Any exhibiting combustible vehicles or machines can’t be repaired or operated. Only 10% of the

gasoline can be stored inside.

6. All metallic structures and shells shall have a reliable grounding. The grounding wires shall be

fixed on electrical box. Any electrical box or cable cannot cross the public aisle.

Regarding the Construction Materials:

1 All the construction materials must conform to the fire protection regulations with relevant quality

testimonials. The flammability rank of the materials must be higher than rank B1 (difficult-flammble)

2 All the carpets paved in the booth must bear the fire prevention aptitudes. Booth construction will

be suspended if the carpets are not qualified before replacement.

3 All the wooden structures must be painted with fireproofing paitings, contractor should prepare the

fireproofing testimonials of the paintings.

4 The use of taslorn is highly prohibited. Gridding cloth should not contain any kind of taslorn fabric.

5 No combustibles can be placed in the booth, including the storage room, which must also be

painted with fireproof coating.

6 During build-up and dismantling period, the paint buckets must be recycled after use. The scrap,

liquid waste or other abandoned items should be dumped at designated place. Oil and grease waste

should be collected and disposed by a special grease waste collection container provided by the

exhibitor/contractor. It is strictly forbidden to dump in ordinary waste container. In addition, the

carpets and so on shall not be discarded after use but must be recycled by the exhibitor/contractor or

disposed of by the clearing company appointed by the exhibitor/contractor. Otherwise, MM-SH has

the right to deduct the general management deposit accordingly.

Booth ceiling should be kept open.

All the contractors and exhibitors are required to strictly follow the rules above so as to avoid any

suspension due to booth modifications or accidents. Exhibitors and contractors are responsible for

all the losses caused by inappropriate use of building materials

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On-site Contact Persons

Construction Service Contact Person Mobile Phone

Official Stand Contractor

Viewshop

5.1H Alice Chen 13795486371

6.1H Joe Wang 13761076165

5.2H Tony Jiang 13761776592

6.2H Nora Ning 13439955647

Official Freight Forwarder

EXPOTRANSWORLD LTD

5.1H

Omar Li 18616020642

Amos Cheng 18939925355

6.1H

Samir He 13681957636

Bruce Qi 13611659621

Official Freight Forwarder

Shanghai Expotrans Ltd

5.2H

Yimin Zhang 13761835432

Qing Yang 13788947090

6.2H

Shunjie Zhang 19921617945

Wei Xu 13816142827

Organizer’s Operations

5.1H Fred Liu 13818255900

6.1H Shine Gao 13524647506

5.2H Kasey Kang 17602185924

6.2H Daisy Zhao 13651741764

Complaining Hotline Ms. April Deng 138 1808 3048

Notice：If there is any complaint, try to take a photo for evidence and then report to the organizers.

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Notice on Exhibitors for electronica China 2020 / productronica China 2020

To provide a safe, healthy, and reliable exhibition environment, the Organizer will implement the

following regulations for all personnel entering the exhibition site. This is in accordance with the

requirements of the “Guidance of the State Council on COVID-19 joint prevention and control

mechanism on the regularization of COVID-19 prevention and control work”, and the “Guidelines for

COVID-19 prevention and control in Shanghai exhibition industry”. To protect yourself and those

around you from Covid-19, please adhere strictly by these regulations:

(1) All personnel entering the exhibition site must monitor their own health status before participating in

the exhibition. This is to ensure that:

① The person and his close contacts are free of fever, cough, fatigue, diarrhea and other

symptoms before coming to Shanghai.

② People who have been to or from key epidemic regions have completed 14 days of

quarantine and provide a nucleic acid testing report valid within 7 days before

participating in the exhibition.

③ People who have been to or from Beijing low-risk regions provide a nucleic acid testing

report valid within 7 days.

④ Before coming to Shanghai, it is necessary to make a personal health declaration and

generate the Shanghai QR Code in GREEN. This is done via the app “Sui Shen Ban”

(pinyin: Sui Shen Ban, which stands for Shanghai Public Services Online) or via the

“Health QR Code” (pinyin: Jian Kang Ma, which stands for Health QR Code) app in

AliPay. Those who do not have the Shanghai QR Code in GREEN will not allowed to enter

the exhibition site.

(2) The Organizer shall not accept people involved in the risk of epidemics and those from

high-risk epidemic regions to register for the exhibition and enter the exhibition site.

(3) All personnel (i.e. exhibitors, visitors, staff and others) entering the exhibition site must

complete their online registration before the exhibition. They will be required to register using

their true and valid ID card information and mobile phone contact number. Entry into the venue will

be based on onsite verification of their original ID card with their online registration information.

Personnel who temporarily enter China will be required to provide a nucleic acid testing report

(obtained when arrive in Shanghai) and an out of quarantine notice, at entry. They will also be

required to present their original passport / Mainland travel permit for Hong Kong and Macao

residents / Mainland travel permit for Taiwan residents and allow the Organizer to take a photo of

their passport or Mainland travel permit for record-keeping. Foreigners, Hong Kong and Macao

residents, Taiwan residents who are on long-term stay in China must apply for their Shanghai QR

Code in advance before the exhibition, and present their original passport / Mainland travel permit for

Hong Kong and Macao residents / Mainland travel permit for Taiwan residents and the Shanghai QR

Code in GREEN to enter the exhibition site.

(4) All personnel entering the exhibition site must bring their original ID card / passport / Mainland travel

permit for Hong Kong and Macao residents / Mainland travel permit for Taiwan residents. No

admission for minors.

(5) All personnel entering the exhibition site must follow the admission process of "Shanghai

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QR Code in GREEN + temperature check + verification of original ID card”. Temporary

inspection points shall be set onsite. If the temperature of entry personnel reaches or exceeds

37.3 ℃, they shall cooperate with the Organizer to go to the temporary inspection points for

secondary temperature measurement. If it is confirmed that the temperature is abnormal, it is

necessary to register the information and leave for medical treatment in time. Those who present

Shanghai QR Code in Green and with normal body temperature will be allowed to scan their original

ID card to obtain their badges. They will then present their original ID card at the gate for verification

before they can enter the exhibition site.

(6) All personnel entering the exhibition site must wear masks, maintain a safe social distance of

1 meter, do not gather or crowd, and reduce physical contact throughout the exhibition.

(7) During the exhibition, exhibitors and visitors may use the rinse-free disinfectants provided by the

Organizer at the main entrances and exits of the exhibition site for disinfection.

(8) To ensure good air ventilation in all areas of the exhibition site, all the entrances and exits of the

exhibition halls will remain open during the exhibition.

(9) The number of participants will be observed and controlled for the on-site conferences.

Conference attendees must wear masks throughout these conferences, and on-site seats will

be kept at an interval of 1 meter.

(10) Please dine in the designated dining areas or restaurants. Social gathering in these areas is strictly

prohibited.

(11) All participants shall stay in hotels that meet the hygiene and sanitation standards for

epidemic prevention. Other than the exhibition site, participants should avoid visiting

densely populated public places during the show period. When going out, it is required to

wear mask, wash hands frequently, maintain social distance, and consciously abide by the

epidemic prevention regulations of the exhibition site and the local government. In case of

emergencies, the Organizer will implement additional control measures according to the regulations

of the epidemic prevention and control authorities.

(12) Exhibitors must prepare masks, disposable gloves, disinfectants, rinse-free disinfectants

and other anti-epidemic items for their own stands, and detail the list of anti-epidemic items.

(13) Exhibitors must wear masks correctly throughout the exhibition. The person in charge of

epidemic prevention shall be arranged to inspect and guide the mask wearing of staff and

visitors for this stand and the gathering of personnel in real time, when finding the mask

removal and personnel gathering, it is necessary to promptly remind and guide them.

(14) In addition to the entry procedures laid down by the Organizer, all exhibitors, stand

contractors, freight forwarders and other exhibition service personnel shall conduct the

regular training on infectious disease prevention for their staff, suppliers /service providers

to ensure that they have the necessary preventive and control knowledge and service skills

in disinfection and cleaning.

(15) Exhibitors must establish their information accounts, i.e. health records of staff, ventilation

and disinfection records of stands, exhibits and promotional materials, personnel control

records and other working accounts to daily record and strengthen work management.

Employees’ health monitoring information should also be collected and recorded daily. In

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case of abnormal situation, please report to the Organizer in a timely manner. The health

status of the staff who have been to or from key epidemic regions must be verified in advance

and inform the Organizer of any abnormalities.

(16) The epidemic prevention personnel of exhibitors shall strictly implement ventilation

measures. Closed rooms are not allowed to set in the stands, and open design shall be

advocated. Exhibitors shall ensure that the discussion area is well ventilated, spacious and a

safe distance is maintained between exhibitors and visitors at all times. It is strictly forbidden

to carry out performances that draw crowd. If promotional activities are organized, the scale

of these activities should be controlled, with measures in place when there are crowd

audiences, to ensure that the booth crowds are kept at a safe distance.

(17) Exhibitors shall cooperate with the Organizer and the hall owner to do preventive disinfection and

daily disinfection work of public areas. To strictly implement the preventive disinfection and daily

disinfection work of their own stands, exhibits and promotional material, and make records of

disinfection work. Exhibitors shall promptly report to the on-site epidemic prevention and control

visitors with abnormal body temperature entering their stand.

(18) The Organizer strictly prohibits the exhibitors from carrying out performances that draw crowd. If

promotional activities are organized, the scale of these activities should be controlled, with measures

in place when there are crowd audiences, to ensure that the booth crowds are kept at a safe

distance.

(19) Exhibitors must ensure that all staff and service personnel dispatched to the exhibition site shall dine

in the designated dining areas or restaurants and stay in hotels that meet the hygiene and sanitation

standards for epidemic prevention. Other than the exhibition site, participants should avoid visiting

densely populated public places during the show period.

(20) Exhibitors shall supervise their stand contractors to implement various epidemic prevention and

control responsibilities. Stand contractors shall be urged to carry out training on the knowledge of

COVID-19 prevention and control and the skills of emergency handling for internal staff and service

personnel dispatched to the exhibition site. The health status of all staff and service personnel

dispatched to the exhibition site shall be confirmed in advance. As required by the Disease Control

Department, the personnel from high-risk epidemic regions, or with suspected symptoms and other

infectious diseases are not allowed to enter the exhibition site. Strengthen internal management and

implement daily health monitoring and registration system onsite. Summarize the health status of

staff and service personnel, if finding the risk, please isolate immediately and report to the Organizer

promptly.

(21) After the exhibition, exhibitors shall follow up the health status of the personnel during the exhibition

for 14 days. If the personnel have fever, dry cough and are diagnosed with suspected, confirmed,

and asymptomatic cases of COVID-19, the Organizer must be promptly informed so that the

Organizer can cooperate with the CDC to investigate relevant contacts as soon as possible.

These regulations will be adjusted in accordance with the update of Guidelines for COVID-19 prevention

and control issued by Shanghai government. Please pay attention at any time.

Updated on June 18, 2020