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THIS DOCUMENT SERVES AS A CONFIGURATIONAL FOR ENTERPRISE STRUCTURE, PERSONNEL

STRUCTURE, AND ASSIGNMENTS.

Enterprise Structure

The enterprise structure describes the way in which an enterprise is organized. It consists of the

company code, personnel area, and personnel subarea. Company codes are created in FI and

represent the enterprise structure from a financial accounting perspective

In the first structure the company consists of a main Headquarters group, two product lines.

This structure is primarily for those companies who wish to group employees for reporting

purposes based on function within the company.

The second structure is for those companies who wish to group employees based on

location. The example below represents the Personnel Area as a Region and the Personnel

Subarea as the sites location.

Configuration of Personnel Area:

The personnel area is an organizational unit that represents a specific area of the enterprise and is

organized according to aspects of personnel, time management, and payroll. A personnel area is

divided into several personnel subareas. Note that the personnel subareas contain the businesscharacteristics

Configuration path:

SAP Custom izing Implementat ion Guide Enterprise Structu re Definit ion HumanResourc es Management Personn el Areas Personn el Areas

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Execute Personnel Area

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Click the New Entries to create Personnel Areas or Copy any existing ones and maintain them.

In this screen you maintain Personnel Area characteristics

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In this screen you maintain Personnel Area characteristics

Click Continue button

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Click Save button

Configuration of Personnel Subarea:

The personnel subarea is an organizational unit that represents a specific area of the company

organized according to certain aspects of personnel, time management, and payroll.

The following business subtasks belong to the personnel subarea:

Defining pay scale and wage type structure

Defining planned working hours

Defining appraisal criteria

Configuration path:

SAP Custom izing Implementat ion Guide Enterprise Structu re Definit ion HumanResourc es Management Personn el Areas Personn el Subarea

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Execute Personnel Subarea

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Enter the Personnel Area in the Personnel Area field.

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Enter Personnel Subareas that belongs to the Personnel Area youve enter above.

Click Save button

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Personnel Structure

The Personnel Structure represents an employees position in a company from the individual

employees view and contains the employee group and employee subgroup. The employee group is

the primary subdivision of personnel and allows groupings that are required for Payroll, Benefits,

and Time processing.

Configuration of Employee Group

The employee group allows you to divide your employees into groups and allows you to define their

relationship to the enterprise. The following essential organizational functions can be carried out

using the employee group:

Generating default values when entering data; for example, for the payroll accounting area

or for the basic pay of the employee

Generating a selection criterion for evaluations

Generating a unit for the authorization check

Conf igurat ion path:

SAP Custom izing Implementat ion Guide Enterprise Structu re Definit ion HumanResourc es Management Employee Groups

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Execute Employee Groups

Click New Entries to create new EG or Copy an existing EGs and maintain it.

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Press Enter but ton

Cl ick Save Button

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Employee Subgroups

The employee subgroup represents a subdivision of the employee group. When you define

employee subgroups, you set up your personnel structure. Features are allocated to this in later

steps. These steps are dealt with at the spot where they are established in a business sense.

The following business subtasks are provided among other things :

specification of processing in payroll accounting

specification of validity of primary wage types

specification of validity of work schedules

specification of validity of pay scale groups

Specification of validity of time quota

Conf igurat ion path:

SAP Custom izing Implementat ion Guide Enterprise Structu re Definit ion HumanResourc es Management Employee Subgrou ps

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Execute Employee Group option

Double click on the Define employee subgroup

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Click New Entries to create new EG or Copy an existing EGs.

Enter Employee Subgroup identifier and its description and press Enter button.

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Click Save button

Assignment

Assignment of Personnel Area to Company Code

In this step, you allocate each of your personnel areas to one company code. When you create apersonnel number, the corresponding company code is allocated to it in the infotype Organizational

Assignment (IT0001), depending on the enterprise structure in which the employee is situated.

Configuration path:

SPRO SAP Custom izing Implementat ion Guide Enterpr ise Structure Ass ignmentHuman Resources Management Assignm ent of Personnel Area to Company Code

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Execute Assignment of Personnel Are to Company Code option

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Locate the Personnel Area youve configured by either the vertical scrollbar or by using the

Position button

Assign the Personnel Area youve created to the Company code used by your organisation by

entering the Company Code in the Company Code column and enter the Country grouping; in

this case we entered Country Grouping 16, which is South Africa.

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Press Enter button

Click Yes button

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Click Save button

Assignment Employee Group to Employee Subgroup

In this step, you assign your employee subgroups to their respective employee groups. In addition to

this, you determine whether the employee group/employee subgroup combinations are allowed for

the country groupings. Place a check-mark in the field next to each country where this Employee

Group/Subgroup combination is valid.

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Execute the Assign employee subgroup to employee group

Click New Entries to create assignment or Copy an existing ones and maintain the

assignment.

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Assign the EE group to EE subgroup and checked the Allowed field for the Country allowed.

Press Enter button

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Click Save button

COMPILED BY JACOB BUHLE MTSHWENI