ETime Training Customized for PSD Employees. 2 PAE Proprietary Information Enduring Support |...

eTime TrainingCustomized for PSD Employees

2PAE Proprietary Information Enduring Support | Essential Missions

• eTime Overview: What Time Keeping System will I Use• What’s Changing• What’s Not Changing• eTime Screen Shots and Demonstration

• Login • Helpful Hints• Charge numbers• How to Record Time• Charge Trees & Premium Codes• Adding Projects to Your Favorites• View Leave Balances• Signing Your Timecard• Timecard Corrections

• eTime Resources• Approvers• Summary

eTIme Agenda


• PAE Uses Deltek “eTime” for capturing Time Entry• eTime is Accessible via the Web: https://etime.pae.com• New PAE Employee ID will be used to Log In to eTime• Go Live is June 21, 2015 *• First day you will be able to enter time is June 22 *

• For eTime Questions: [email protected] or Contact Local HR

* Please note, these dates apply to PSD employees only. Labat employees will follow a separate schedule.

eTIme Overview

https://etime.pae.com/


mailto:[email protected]


• New PAE Employee ID will be used to Log In to eTime• New Project Numbers • Work Week changes from current Sunday through Saturday to PAE standard

workweek of Monday through Sunday

• Time will now be recorded in tenths of an hour

• Holidays need to be entered in eTime• Time must be in an approved status in order to be processed through payroll• Pay advices will be viewed on the PAE Payroll Portal – https://pay.pae.com• Self Service no longer available for change of address, Tax and Direct Deposit

form changes – changes are to be sent to HRIS team at [email protected]

What’s Changing – All Employees

https://pay.pae.com/




• Visibility for managers into employee timecards – for direct reports and those under subordinate managers

• Increased ability for managers to view PTO balances for employees

• Second-level managers are automatically defaulted to approve time on behalf of their managers

• Managers can make corrections on behalf of their employees

What’s Changing - Managers


• Time is entered daily• Time is submitted weekly for supervisor approval• Supervisor must approve time by 10am ET on Monday

• Leave is recorded as a separate line item• Selection of leave is under ‘Leave Projects’• Leave projects begin with LEAVE1

• Timecard corrections are completed online• Up to 6 weeks of timecards are accessible; older than 6 weeks can be

reopened by payroll for corrections to be made• Paper timecards are not needed or used

• Recording work hours in advance is not allowed but leave may be charged in advance

What’s Not Changing


eTime Training


• Check to make sure your CAPS lock is not on• If you use a shared/common computer to enter in your time

• You MUST check the Employee ID field on the login screen as it will default to the ID of the last person to use the computer

• Your domain will always be DELTEKTE

eTime Login – Helpful Hints


• New employee ID will be required for log in. Employees will receive the new 6 character employee ID number from HR or their Manager

• Initial password will be your birth date in the following format: YYYYMMDD• You will be required to change your password when you first login to eTime • You will be prompted to answer a security question: “What is my favorite city?”

eTime Login – Initial Login


• If you forget your password, you have two attempts to remember before being locked out

• When you click on reset/forgot password• You will be prompted to answer the security question

• On the third failed attempt, you will get a message saying your account is disabled and you will be locked out of the system

• Temporary passwords will be emailed to you if you have business email address in the system

• If you don’t have an email address stored in the system, your password will be reset to your birth date in the following format: YYYYMMDD

• If you lock yourself out but know your password – close down the browser, wait about an hour, and try again

• If these suggestions do not work, contact the PAE IT HelpDesk at [email protected]

eTime Login – Forgot Password



• If you are NOT in the Eastern Time Zone – update your profile to reflect your time zone

• After logging on – click on the Wrench in the top right corner• Click on “Preferences”• Update time zone

After Login – Time Zone Correction


• All project numbers are changing. Direct and Indirect projects will be preceded with a 4.

• Example: Old project is 11001.0001.01.001.001 = new project 411001.0001.01.001.001

• Leave Projects will start with LEAVE1.• Example: LEAVE1.PTO

• Time will now be recorded in tenths of an hour

*IMPORTANT - Deadline for timesheets in approved status is required by 10AM EST each Monday.

eTime Charge Numbers


Login ID – New Employee ID https://etime.pae.com

Password –Password or temp password

Domain - DELTEKTE

eTime Login



1. To Record Time :

select Time – Record Time – Timesheet

Record Time

2. Look Up Project Number

PLC – out-of-class payPremium –Shift Diff

3. Record work hours each day

4. Save


• What is a Charge Tree: It is used for project selection which includes leave projects– After selecting magnifying glass, folder options will be:• Favorites • My Leave and Fringe Charges for time off options• My Program Charges Workforce based on program org• My Restricted Charges My Restricted Charges will only appear if your program

elects to restrict charges by employee.

Charge Tree – Project Selection


• First Folder will return charge code summary; double click on plus sign to return project selections.

Charge Tree – Project Selection


• On the timesheet you will be able to select out of class work and premium codes as applicable.

• Use the magnifying glass to look up out of class positions under “PLC”. Overtime is found under pay types; shift differentials under “Premium” columns.

Position Class & Premium Selection


• To add charge numbers to your favorites, check the box on the far left then select the Add line to Favorites.

Add Project to Favorites

1. Check the Project Code

2. Click on “Add Line to Favorites”


• To have the Project Code populate each week without having to select it, you add the project code to favorites.

• Go back to Favorites• Click on the Project Code and select “Load”

• It is not recommended to automatically load leave projects

Load Project


• To view your leave balances, click on the “Leave” button on the top menu bar of the Timesheet.

View Leave Balances


• Signing your completed timecard submits it to your manager for approval

• After double-checking all time entries for accuracy, click the signature icon to the right of the signature box, and enter your secure case-sensitive individual password as your electronic signature.

Signing Your Timecard

1.Sign 2. Manager Approves 3. Status; Processed


• Timesheet corrections can occur after a timesheet has been processed. A processed timesheet can be identified by its status and by the hours now showing in blue.

• You must reverse the entire timesheet before making corrections

Timesheet Corrections


• When you select “Reverse Timesheet”, the system automatically generates a negative line for each positive line on the original timesheet. It also re-generates the original lines, which can now be modified. Enter corrections only on new copied lines associated with original erroneous entries.

• Changes do not have to be made to copied lines that were correct to begin with.

• The timesheet will be returned to an “Open” status and will have to be re-signed and re-approved again before it can be processed.

• Comments have to be made in the revision audit box regarding the reason for the changes in the timesheet.

• Corrections for timesheets processed before 5/5/14 will have premiums on separate lines.

• Your timesheet will need to be re-saved, re-signed and re-approved after the corrections are done. Corrected timesheets cannot be processed unless they are saved, signed and approved!

Timesheet corrections are processed on Thursdays at 10:00 a.m. EST for inclusion in the following labor/payroll cycle.

Timesheet Corrections, Cont.


• APPROVERS – Search for employee’s timecard

• Select Time- Record time- Timesheet – Search - Select employee’s schedule and timecard period end, select primary supervisor function. This will reflect all employees that you are directly responsible for timecard approving. Backup Supervisor function should be used to find employees timecards you are a backup supervisor for.

Approver Process


• Carefully review the charges, including the projects, pay types and PLCs. If you agree with them, and the employee has signed the timesheet, you are ready to approve.

• If you agree with the charges click on the blue check mark icon next to the Approval option . A timesheet cannot be approved if it is in “Open” or “Missing” status.

• Once a timesheet is approved, it is no longer available for corrections until after payroll processing.

• If you do not agree with the charges on the employee timesheet, you may reject the timesheet by clicking on the red X icon next to the Approval field. You will need to enter an explanation for the rejection and the employee will have to correct and sign the timesheet before you can approve.

Approving/Rejecting Timecards


• 1. Delegates can be added with a timeframe if long term back up is needed – see HR for guidance

• 2. Employee Visibility ---- After selecting an employee you can: Review their current time entry and previous processed time cards You can audit changes that have occurred in a time card and review

the explanations Review their current leave balance

Manager Resources


• GO LIVE DATE: June 21, 2015• eTime link: https://etime.pae.com• Login using new PAE Employee ID and default password of birthdate of

YYYYMMDD format• Time is recorded in tenths of an hour increments• Time should be entered daily by all employees• Sign Your Timesheet each week by end of shift Friday / Saturday / Sunday• Managers must review and approve NO LATER THAN 10 AM ET

• 9am Central• 8am Mountain• 7am Pacific• 6am Alaska• 4am Hawaii

• For eTime Questions: [email protected] or Contact Local HR

eTime Summary




• Link to eTime website:– https://etime.pae.com/DeltekTC/

• eTime Questions:– [email protected]

• Timekeeping Guides can be found on PAE Library, and posted on the transition website for your convenience

– https://library.pae.com• PAE-230-G-1 - Employee Electronic Time Keeping Self Entry Guide• PAE-230-G-2 - Approver Deltek Time Collection Guide

• PAE Payroll Portal to view pay advices– https://pay.pae.com

• Updates to home address, direct deposit and tax forms– [email protected]

eTime Resources

https://etime.pae.com/DeltekTC/

https://etime.pae.com/DeltekTC/


https://library.pae.com/









Recording Time in 1/10th of an Hour

Date post:	21-Dec-2015
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