Eurostat Task Force on impact analysis of ESS.VIP project Istat experience in study and evaluation...

Eurostat Task Force on impact analysis of ESS.VIP project

Istat experience in study and Istat experience in study and evaluation of innovative projectsevaluation of innovative projects

Filomena GrassiaDepartment for Integration, Quality, Research and Production Networks Development (DIQR)

[email protected]

Luxembourg, April 18th 2013

SummarySummary

Filomena Grassia. Luxembourg, April 18th 2013

Istat planning process

Istat Modernisation Program: Stat2015

Key Drivers and Framework

Decision –making and Evaluation of Projects

Risk mitigation - the Monitoring System

Istat contribution to the ESS Standardisation (Essnet Project)

Example of SWOT analysis

Istat planning process (I)Istat planning process (I)


Mission Focus on users /Customer satisfaction

Quality and transparency of production processes Return of statistical information to members of society Cut the statistical burden on respondentsDevelopment of new tailored productsMeasurement of new phenomena

Istat planning process (II)Istat planning process (II)


ContextAnalysis of External environment

Scaled-up production and higher quality, in response to increasing demand Timeliness, also for phenomena that evolved slowly in the past Efficiency gains leveraging technological innovation Requirements of Public Sector Increased competition from Private Sector

Analysis of Internal context Cost savings in a context of budget constraints Internal stakeholders

LLong-term strategic objectivesong-term strategic objectives

Istat planning process (III)Istat planning process (III)


Selection of yearly objectives/projects

Phase

Timing

Definition of Long-term strategic objectives

February year t-1

Approval of the strategic plan (PST): Definition of operational objectives for the next 3 years

April year t-1

Follow up Approval o f annual plan of activities

(PAA): definition of the operational objectives/projects broken down by actions, resources, time, indicators to be implemented in the next year

October year t-1

Monitoring of annual projects June/December year t

Risk analysis for each operational project (Integrated Risk Management System)

No additional quantitative analyses Resources are predefined and allocated to individual operating projects

Istat planning process (IV)Istat planning process (IV)


Period 2013-2015: Human Resources allocated to Long Term strategic objectives HR

(p-year)

To evaluate information requirements through ongoing dialogue with users 4,6 0,2

To produce relevant statistical information for national and international users

952,7 40,2

To publish and communicate effectively statistical information and results of analyses conducted

122,9 5,2

To conduct methodological, applied research 117,2 4,9

To develop the human capital of Istat and Sistan 24,3 1,0

Enhance technological innovation and management and administrative efficiency in Istat

590,12 24,9

To develop the National Statistical System and contribute to the strengthening of the European Statistical System

98,57 4,2

Create, enhance and update the statistical registers of individuals, households and economic operators in view of the ongoing census

130,23 5,5

Complete the "Stat2015” Programme 285,28 12,0

Promote the coordinated development of the information systems of public administration and their use for statistical purposes

45,4 1,9

Totals 2.371,30 100,0

Long-term strategic objectives %

Istat Modernisation Program: Stat2015Istat Modernisation Program: Stat2015


Launched in 2010, aims at revamping the business chain by 2015 , through coordinated multiannual projects

Provides an overall framework for methodological, technological and organisational innovations

Consistent with European and international best practices (Eurostat VISION)

Leads Istat from a stovepipe model towards an integrated production system based on common infrastructures and services

Stat2015: Key DriversStat2015: Key Drivers

Standardisation and industrialisation of the statistical business chain

Implementation of re-usable infrastructure to support the National Statistical System

Adoption of a metadata-driven system to help extract “signal out of noise”

Development of client-oriented tools to enhance value creation


Stat2015: FrameworkStat2015: Framework


Stat2015: Framework - HowStat2015: Framework - How

Define Enterprise Architecture (EA) Service-Oriented Architecture (SOA) based on plug-and-play technology

to ensure interoperability between different systems Business Architecture

Develop shared standard IT tools and common methodologies

Support data sharing and Open data

Use of administrative data and explore digital/big data


Stat2015: Decision-makingStat2015: Decision-making


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Defines guidelines according to theapproved Framework

(Masterplan)

Defines how to work/ organisation of thework

Analyses consistency between Stat2015 and Istat

Strategic/Annual Plans

Identifies projects included in Istat Strategic/Annual Plans

relevant for Stat2015

Defines the work plan

Evaluates projects that are consistent with the Stat2015

strategy

Approves the work plan

Monitoring of activities

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MMaannaaggeerriiaall BBooaarrdd – HL Strategy/approval of Strategic decisions

DDeeppaarrttmmeennttss – Project implementation

Stat2015: Evaluation of Projects Stat2015: Evaluation of Projects

Contribution to the strategic objective

Spillover on other Projects

Resources (staff – IT assistance)

Risk analysis

10 Key-Projects selected for monitoring on a quarterly basis

Gantt ChartsSummary Report to Executive Committee including warning indicators


Stat2015: Stat2015: Risk mitigation (I)Risk mitigation (I)


Development of the Monitoring System

Selected only Innovative projects focused onBuilding common infrastructuresDevelopment of services and tools generalized or generalizable and re-usable

56 Master Projects of which 10 monitored with Gantt Chart 48 Support Projectsproducing parts of infrastructure included in the result of a Master

Stat2015: Stat2015: Risk mitigation (II)Risk mitigation (II)


Stat2015: Risk mitigation (III)Stat2015: Risk mitigation (III)Classification - from GSBPM (the common reference point)…


…to Stat2015 Stylised Production Process


Phases of Istat production process Classification

MetadataReferential metadataStructural metadata

Strategic plan metadata

Design/BuildDetermine needs for information

Check data availabilityDesign production system and rules

Data collectionSurvey data (Total/Sample)

Data from Administrative ArchivesBig Data

Process/AnalyseIntegration, editing and imputation

Process and estimationAnalysis

DisseminationValidated microdata

Corporate Data WarehouseVisualisation and dissemination tools

Procedures/MethodsStandardisation

QualitySupport to processes

InfrastructuresCommon Reference Environment

ArchivesSupporting actions

Coordination Coordination

Stat2015: Risk mitigation (IV)Stat2015: Risk mitigation (IV)Example of classification - Dissemination and Procedures/Methods


Stat2015: Risk mitigation (V) Stat2015: Risk mitigation (V) Results of the mapping


Essnet Project on StandardisationEssnet Project on Standardisation


Launched on 14/09/2012 for a duration of 48 months (FPA)

Participants HCSO Hungary – Coordinator Insee France Istat Italy CBS Latvia STATISTICS Lithuania CBS Netherlands ONS United Kingdom

First SGA started on 18 December 2012 and lasts for 15 months

Focused on practical implementation of the work of the Sponsorship on Standardisation to further promote interchange and sharing of standards in the ESS

WP2 Lead by Istat - Deliverable 1, Month 4 - SWOT tool for analysis of standards

Essnet Project on StandardisationEssnet Project on StandardisationSWOT Analyses


Qualitative Analysis carried out in standardised way

Assess Merits/Costs of the investments necessary to reach different standardisation levels (“to be state”) by considering a number of predefined aspects

Four ScenariosSix Aspects for each category of the SWOT Matrix Two Scores

• How relevant is it?• What is the effect of a specific Standardisation effort/Scenario?

Scores should be collected from all NIS

A tool will be presented at the end of May (Feedback Workshop)

A pilot analysis will be made in the Essnet Project

Results will be produced by the end of October

Essnet Project on StandardisationEssnet Project on StandardisationExample of SWOT scores


Essnet Project on StandardisationEssnet Project on StandardisationExample of Fingerprints


The tool will be presented at the end of May (Feedback Workshop)

A pilot


Thank you!Thank you!


ReferencesReferences

http://www.cros-portal.eu/content/essnet-standardisation http://www.cros-portal.eu/content/essnet-standardisation

http://www.cros-portal.eu/content/ntts-2013-programmehttp://www.cros-portal.eu/content/ntts-2013-programmeBarteld Braaksma, Cecilia Colasanti , Piero Demetrio Falorsi, Wim Kloek, Miguelangel Martinez Vidal, Jean-Marc Museux, Katalin Szep, Standardisation in the European Statistical System, NTTS Conference 2013

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