Event control. © beas group 2011 / Page 2 This documentation and training is provided to you by...

Event control

© beas group 2011 / Page 2

This documentation and training is provided to you by beas group AG. The documents are neither approved nor in any way acknowledged or endorsed by SAP. For SAP Business One, only the documentation and training officially released by SAP shall be binding upon SAP. SAP shall not be responsible for any content of this documentation and training and this documentation and training shall not be binding upon SAP in any way.

The official current SAP Business One documentation and training for SAP Business One is available at http://service.sap.com/sbocustomer/documentation and http://service.sap.com/sbocustomer/training.


Requirements for this Tutorial

You will need a good grasp of: The basics of SAP The basics of beas, data structure


Learning Targets

After working through the lesson, you will be able to:

Create and manage activities and events Use the be.as news system for monitoring your activities and business processes


Agenda

Event control

1: General

2:Work with event control


Event controlapplication flow

Event in SAP / be.as Decisions

Further Information

Release

Confirmation

Event Activity


Event controlGeneral

Simple message in SAP B1

Activity in SAP B1 with decision function.

BEAS-Activity with decision function.

any action (eg. an employee is requested to test a sample)

Event types Example Possible activities


Agenda

Event control

1: General

2: Work with event control: Setup and examples

2.1: Event: due to item change

2.2: Event: minimum quantity not reached

2.3: Custom event

2.3: Management of different activities


Work with event controlSetup

Example: Event due to an item change

Called up through Administration - Events

Setup procedure:

1. Create new event

2. Select the desired event

eg. itemchange



3. Message tab

Setup delivery eg. standard = Activity in SAP B1 with decision

Adjust title and message text.

4. For activity in SAP B1: choose business partner (required for creating an activity)

Example: Event due to an item change



5. To define action use Buttons 1 to 3

In this example: be.as item editing is called



6. Enter recipients.

3 recipients are possible.

Priority: 1. > 2. > 3.

be.as checks, which one of the recipients is logged in and sends the message to him.



Result: The following activity is created at an item change


Agenda

Event control

1: General




2.3: Custom event



Work with event control application

Example: Minimum quantity not reachedSetting in work sequence: Closing is blocked, if not the entire planned quantity is confirmed.



Confirmation with less quantity, click on „complete“

Event is created

An error message is issued

Confirmation is blocked



An activity is created in the background

eg. Message to production manager


Work with event controlApplication

Production manager gets a message on shortage in quantity:

Important information (work sequence, quantity confirmed etc, is initialized

All further information can be transferred from the activity

Now a desicion is possible: release the blockage and perform the confirmation.


Agenda

Event control

1: General




2.3: Custom event




Custom Event any events (related to the business or to individual screens) can be defined in SAP environment and be.as extensions.To do so: in the corresponding event, insert the command “tools = CreateEvent".

Example: Activity, when business partner data was changed

Open Busines partners "EXTRA" / "customized extensions„ The appropriate event is "update“ or "windowevent update". As additional event a reference is transferred: C for Customer und <item.5.value> = business partner number.



Now this event is available.Deposit activity: For this purpose a further event is createdManual entry: in this case = "card code change".



Extended Definition

Without manual entry: create extended definition as XML-file and store it in the project folder



Define news text



Define activities

Example: open business partner screen. The parameter basestring contains the business partner number which is used here..


Agenda

Event control

1: General




2.3: Custom event




Management of different activities

SAP-Activity enables an unified management , the SAP news system is used. SAP system is not optimized for many activities, to edit an activity too much clicks are

necessary. Be.as-news-window: Activities are listed and can be edited directly.


Summary

You can now:

Create and manage activities and events Use the be.as news system for monitoring your activities and business processes

Thank you for your cooperation!

Date post:	12-Jan-2016
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