QUICK START - THE POWER TO PERFORM the power to perform … www.execview.com Giving you rapid set-up of a best practice PMO service Build your PMO excellence – rapidly and effectively Want to deliver an effective best practice transformation programme? Do you have multiple programmes and projects requiring excellence in management and delivery? Then you’ll want to put into place the most effective Programme Management Office (PMO) service to drive and support the full remit of your programmes, projects and workstreams. The trouble is, for many organisations this is unchartered territory and not a mature capability. And it’s territory that threatens to be costly to get into, presenting numerous unforeseen risks. • Clearly, the goal is to make the PMO effective in a short timescale, with the ability to drive new initiatives, add value and track progress. • Then there’s the question of achieving effective visibility and decision management from the Executive, Programme Boards and delivery teams. • On top of that: how do you handle the critical role of effective management of resources and costs? Execview’s client experience tells us that the goal is to achieve PMO competence from internal resources as soon as possible. Any external help setting up best practice and repeatable processes should give way quickly and completely to an ongoing, self-sufficient PMO team. From the Execview QUICKSTART Range Training and mentoring for PMOs, PMs and Sponsors PM/PMO Tools and processes in a SaaS service Interim PMO leadership Execview QUICK START PMO Project Management Office A turnkey PMO service for portfolio owners and major programmes.
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QUICKSTART - THE POWER TO PERFORM
the power to perform …
www.execview.com
Giving you rapid set-up of a best practice PMO service
Build your PMO excellence – rapidly and effectively
Want to deliver an effective best practice transformation programme? Do you
have multiple programmes and projects requiring excellence in management
and delivery? Then you’ll want to put into place the most effective Programme
Management Office (PMO) service to drive and support the full remit of your
programmes, projects and workstreams.
The trouble is, for many organisations this is unchartered territory and not a
mature capability. And it’s territory that threatens to be costly to get into,
presenting numerous unforeseen risks.
• Clearly, the goal is to make the PMO effective in a short timescale,
with the ability to drive new initiatives, add value and track progress.
• Then there’s the question of achieving effective visibility and decision
management from the Executive, Programme Boards and delivery teams.
• On top of that: how do you handle the critical role of effective
management of resources and costs?
Execview’s client experience tells us that the goal is to achieve PMO competence
from internal resources as soon as possible. Any external help setting up best
practice and repeatable processes should give way quickly and completely to an
ongoing, self-sufficient PMO team.
From the Execview QUICKSTART Range
Training and mentoring for PMOs, PMs and Sponsors
PM/PMO Tools and processesin a SaaS service
Interim PMO leadership
ExecviewQUICKSTART PMOProject Management Office
A turnkey PMO service for portfolio owners and major programmes.
With Execview Quick Start PMO we first understand the current capability and ‘gaps’ – along with thestatus of different activities. PMOs have multiple roles. In many organisations, the initial focus is onreporting. In more mature PMOs there is a larger emphasis on planning. These ensure that projects and programmes are planned and set-up correctly, with resources and dependencies properlyconsidered to deliver the best corporate outcomes.
In the most advanced PMOs, an additional role embraces mentoring and best practice, to build capability for success. And there’s another dimension focused on mentoring and support, providingproactive support for project managers and their teams. Execview’s Quick Start PMO is tailored toorganisational needs.
Execview QUICKSTART PMO prioritisation
As part of the Quick Start PMO we’ll normally prioritise and agree the plan within the first couple of days,and revisit it with you every month. Visibility and key processes tend to be a priority for most clients, but the need varies according to the issues and starting point. We separate clearly the quick win/highimpact activities in any plan to make the greatest difference quickly.
Requirements confirmation
4/8 week plan
Load exemplar project
Set up base workflows
Validate governance model
PMO Project and ops set-up
In-flight/Tranche1 prioritisation
Train PMO and 2-3 PMs
Load core data from other projects
Set up initial core processesLoad project costs
Set up cost and resource mgmtPhase 2 transition to all PMs
Sponsor engagement
Week 1 Week 2 Week 3 Week 4
Example of 4-week start-up plan
Operate base portfolio visibility and reporting processes
Operate base portfolio visibility and reporting processes
Execview QUICKSTART PMO
We’ll get you there – faster and better
Execview Quick Start PMO, offered as a Software-as-a-Service(SaaS) solution, provides a low cost,low risk approach to supporting aPMO. It comes as part of theExecview Enterprise platform, acomprehensive governance andmanagement support system, toestablish all the critical processesthat ensure successful businesschange delivery.
Interim PMO leadership
• Establish the PMO
• Assess against best practice
• Implement tools, processes
• Handover to internal resources
Tools and processes in a box
• Progress reporting risk, issue management and escalation
• Cost and resource planning and tracking
• Project initiation, assessment and approval
• Gated governance model
With Execview QUICKSTART PMO you get:
Training and mentoring for PMOs, PMs and Sponsors
PM/PMO Tools and processesin a SaaS service
Interim PMO leadership
Training and mentoring for PMO, PMsand Sponsors
• PMO training in Execview and best practice
• PM tools training
• Sponsor engagement and best practice training
From the Execview QUICKSTART Range
Smooth and speedy transition to yourinternal resources
At Execview we aim to transfer capabilities using a combination of theExecview platform and the consultingcapabilities of our partners - this willenhance your organisation’s ability tosucceed. Our goal is to empower your staff to be self-sufficient, starting fromweek one. It means:
• We’ll start the handover as soon as resources are available.
• Our Quick Start PMO toolset supports the continuation of best practice. As yougain capability in any process we’ll hand-over to you. For example:
• Your internal PMO analysts will be able to set up projects, users and roles on day one.
• After two weeks we’d expect them to fully manage the reporting cycle.
• We’ll set up the Resource Management function, and then askthe PMO or Resource Manager to operate it with a small amount of hand-holding.
Policy deployment and PPM functionality
Execview delivers functionality in a policy deployment model. Views, templatesand visualisation aim to drive top down policy into transformational functions andoperational departments. Within the Policy Deployment Framework, we offer apowerful toolset for planning, managing and tracking projects, and measuringtheir results on the business.
Portfolio, Programme and Project management (PPM)
• Complete Portfolio / PMO environment
• New Initiative/project request/prioritisation workflow
• Project/programme workflows and gateways
• Portfolio reports
• Scorecards for projects, programmes, portfolios, steering groups, stakeholder groups / bespoke reports
• Project / programme progress reports
• Online PID (Project Initiation Documents)
• Standard project/programme workflows and gateways
• Benefits tracking and management (plus accountability/automation)
• Deliverables and task planning and scheduling
• Milestone definition and tracking
• Status tracking
• Risk, issue assumption management
• Stakeholder management planning/tracking
• Dependency management
• Resource management and timesheet management
• Cost and revenue management
• Change Request workflow
• Document / collaboration store (plus link to SharePoint if needed)
• Personal task/accountability home page for every user (detailing work in all activities)
• Interfaces to SAP/Oracle/MS Project etc for data import
• Security model based on role-based security and additional security for restricted third-party access
For outstanding Programme Management Office (PMO) capability, in record time,Execview's Quick Start PMO has no rival. You get best practice PMO leadership,tools and processes in a box, and training and mentoring for your PMO, PMs andsponsors. Our solution puts into place the most effective PMO service to drive andsupport the full remit of your programmes, projects and workstreams.
About Execview: We provide a ground-breaking Enterprise Platform for deliveringand managing business transformation, operational excellence or strategicoutcomes. We combine industry best-practice, thinking and visibility into a softwareplatform that gives customers the capacity and capability to deliver changethemselves, reducing the need for external consultants.
We offer the ability to drive, innovate and control businesses. Board-leveldashboards ensure timely, informed and effective enterprise-wide managementand decision-making – while sophisticated tools enable the planning and managingof complex enterprise programmes, portfolios and projects – along with servicedelivery and operational services, including services outsourced to third parties.
Giving you the power to perform …
• Plan strategies. Map and visualise outcomes, shape initiatives and prioritise.
• Manage portfolios. Manage portfolios of change, transformation and service improvement.
