Files and Documents Digitization Solution

Company Profile

• Orizin Technologies Pvt. Ltd. is one of the pioneer Enterprise solution

providers and based out of Bangalore, India.

• Formed in 2005, we have built expertise in providing innovative

enterprise IT solution

• Experience of providing RFID solution to large number of Private &

Public Enterprise like CTS, Convergys, L&T, Sasken, Honeywell,

BHEL etc

• Our solutions are being used to track and manage more than three

million diverse goods including apparels, small arms, books, bikes,

cars, cosmetics, computers, human beings, jewelries, animals, laptops

and paintings across India and other countries.

Need for Digitization

• Knowledge management is very important to any organization.

Files/documents/Books are the most valuable assets for any organization.

• Files/documents/Books are the intellectual property and they should be

preserved for life long.

• By making collections of historical and other materials available online a wider

access to its collections can be provided.

• In the present scenario users cannot access physical Files/documents/Books in

an organization when it is closed.

• A physical file/document/book cannot be accessed by multiple people at the same

time

• Physical files/documents/books cannot be accessed while on travel

OrizinSolution Details

Digitization Process

Orizin Proposed Digitization Solution

•Every File would be scanned and a folder will be created in document management system as per the file name.

•The folder will have all the documents as physically present in the file

•Each document inside the folder would be designed a property group as e.g invoice, agreement, research paper etc

•Each property group would have 5 pre designed indexing fields for e.g if invoice- party name, date, invoice value etc

•These fields would be filled in for each document (not every page) as given and these are the parameters that would be

used for searching in future

•Documents would be scanned one by once and once a document is scanned uploaded, its OCR text would also be

automatically retrieved and stored against the document. The output of OCR is totally dependent on page quality

•The Scanned pages are also enhanced digitally to make them look better than on paper

•In future, if any new document is added to a given file, it has to be scanned and updated in the document management

system online. In case of digital file, it can be directly uploaded in system

•Multiple Users can be created with read/write file and selective file access to selected people can also be done for

document confidentiality

•Organizations can also opt for physical file tracking using RFID handheld reader

Scanning Process Flow

Place all documents in

box

Courier Us/On-site manpower deployment

Removal of staples , pins etc.

for scanning

Pre-scanning Process

Documents are scanned using

high speed scanner

Converted into pdf ’s and other

required formats

OCR performed

Indexing of documents done

Scanning Process

Quality check performed

Corrections done if required

Online documents available to

client

Documents shredded or returned as

required

Post Scanning

1 32

Rich Software Features

Software Features Cont..

Benefits of Digitization

• No physical boundary. The user of digital files need not to go to the place physically; people from

all over the world can gain access to the same information, as long as an Internet connection is

available.

• Round the clock availability : A major advantage of digitization is that people can gain access 24/7

to the information even while travelling

• Multiple Access. The same resources can be used simultaneously by a number of users. This may

not be the case for copyrighted material.Also if some files are restricted then permissions to access

it for same can be set in software.

• Information retrieval. The user is able to use any search term (word, phrase, title, name, subject)

to search the entire collection.

• Preservation and conservation. Digitization is not a long-term preservation solution for physical

collections, but does succeed in providing access copies for materials that would otherwise fall to

degradation from repeated use. Digitized collections and born-digital objects pose many

preservation and conservation concerns that analog materials do not.

• Reduced Space. digital information requires very little physical space to contain them and media

storage technologies are more affordable than ever before.

• Added value. Certain characteristics of objects, primarily the quality of images, may be improved.

Digitization can enhance legibility and remove visible flaws such as stains and discoloration.

L& T INFOTECH,

MUMBAI

INDIAN NAVY

JAMNAGAR

ICICI BANK, MUMBAI

Esteemed Customers

Esteemed Customers

CIIL LIBRARY, MYSOREDRDO, MYSORE

KERALA STATE

LIBRARY, TRIVANDRUM

SRM UNIVERSITY,

CHENNAI

CIPET – 13 LOCATIONS

BANGALORE UNIVERSITY,

BANGALORE

ARMY INSTITUTE OF

TECHNOLOGY, PUNE

KING GEORGE MEDICAL

UNIVERSITY, LUCKNOW

Thank You

Orizin Technologies Pvt Ltd

3rd Floor, No. 02, 2nd Block,

2nd Phase, 3rd Main Road Opp Rashi Pride

Apartment, 6th stage BTM Layout,

Near Sai Baba Temple

Bangalore – 560 076

T 09341813269 | F +91 88 6068 1720

W www.Orizin.net

E: Sales@orizin.net