Final IGST Meeting, NOAA, Silver Spring, 2 - 4 June 2008 Kirsten Wilmer-Becker (Met Office, UK)...

Final IGST Meeting, NOAA, Silver Spring, 2 - 4 June 2008

Kirsten Wilmer-Becker (Met Office, UK)

Report from the GODAE Project Office


Working Groups

Publications

GODAE website

GODAE brochure

GODAE Final Symposium / Summer School

Funding

Short review of actions from last meeting

Content


• CSSWG - GODAE-CSSWG (2-day) workshop, 10-11 October 2007 – POL/Liverpool ▪ Pierre De Mey & Roger Proctor ▪ Good participation from international CSSWG groups (more than 35 participants representing 26 institutions (from 12 countries) ▪ All presentations on the GODAE website - website ▪ CSSWG White Paper – update available soon ▪ Examples of the assessment of the impact of GODAE products and utility & value of GODAE data towards coastal applications via downscaling – available on website soon ▪ Comprehensive list of CSS groups system description - Future dates ▪ Publication of CSSWG special issue (September 08) ▪ A second workshop planned for December 2008

1. Working Groups


• OSSE/OSE

- OOPC-GODAE (3-day) meeting on OSSE/OSE, 5-7 November 2007 – IOC/Paris ▪ High interest ▪ 20 participants representing 14 institutions (from 5 countries) ▪ Presentations and report are available on the GODAE website ▪ A working Group has been set up to run an OSE intercomparison exercise ▪ White paper ▪ A second meeting anticipated

Working Groups

• GODAE-IMBER ▪ Patrick Monfray stepped down, Nicolas Gruber was offered the membership ▪ Accepted, but couldn’t come to this meeting ▪ Was ask to contribute to symposium paper “Monitoring and protection of the environment (ecosystems, fisheries, IMBER) ▪ Turned down sole led authorship – was offered shared lead authorship ▪ No further progress – decision on lead author team unclear


• Intercomparison

▪ Intercomparison exercise (Feb – Apr 2008) ▪ BLUElink, HYCOM, MOVE/MRI.COM, Mercator, FOAM, TOPAZ

Working Groups

Meeting outcomes to be presented/discussed later (see agenda items 5.


Publications EOS-paper - proposal for submission accepted, paper submitted - publication before the GODAE Final Symposium

CSSWG Special Journal Issue - Ocean Dynamics accepted the publication - Papers of the CSS Working Groups have been submitted (January 2008) - Guest editors: P De Mey, R Proctor (POL), G Halliwell (RSMAS) and B Powell (UCSC) - Review process in progress - Publication is scheduled for September 2008

GODAE Special Journal Issue - Oceanography accepted the publication of the issue http://www.tos.org/oceanography/issues/upcoming.html - Symposium papers will be used - Guest editors: Mike Bell and Pierre-Yves Le Traon - Review process is planned to start March 2009 - Publication in September 2009

2. Publications


- Biggest growth of information working groups, events, calendar & news

▪ Meeting presentations ▪ Meeting reports ▪ Working Groups activities ▪ Event announcements ▪ Calendar ▪ News

3. GODAE website

- System descriptions

▪ Representation of all CSS groups

- Future plans

▪ Descriptions of national GODAE systems ▪ Examples of the assessment of the impact of GODAE products and utility & value of GODAE data towards coastal applications via downscaling – available on GODAE website soon


- User access ▪ Initial problems with access to private area – seem resolved now ▪ Feedback on usefulness of private area is desirable ▪ Useful - Automatic notification of site users of news and tasks/projects ▪ Search

GODAE website - continued

▪ Top entry pages homepage followed by calendar.html + documents.html ▪ Downloads of documents - presentations from recent meetings (IMBER, IGST, OSSE/OSE,..)

- Statistics ▪ Usage statistics for godae.org (last 12 months) – peak in December due to misuse of enquiry form (resolved)

▪ Constant increase of visits

▪ Jump in Jan 08 – following the announcement of the GODAE Final Symposium – further increase following the second announcement on May, 6th

▪ Distribution of visitors - by country


- Brochure development

▪ Elaborate process (sourcing images, copyrights, etc.) ▪ Help from Fraser and Frederique ▪ Design company helped with the look and feel ▪ Final draft finished ▪ Draft distributed

4. GODAE brochure

- Brochure content

▪ GODAE overview (history & vision) ▪ How GODAE works (IGST, national groups, data & products) ▪ GODAE User Applications (examples of national activities & research) - double page ▪ What GODAE achieves (ocean observing system, operational oceanography, international cooperation) ▪ GODAE goals (outcomes) ▪ The International GODAE Steering Team (photo, Patrons, coordination) ▪ Working Groups in short (CSSWG, OSSE/OSE, IMBER, Intercomparison) ▪ GODAE sponsors


- Publication of brochure

▪ Your approval is required

▪ Inserts not yet done

(single or double-sided A4)

Suggested titles:

- People/contacts

- National systems (each)

- Working Groups

- Ocean products

- ….

Minimum number – 3-4?

▪ Your input/support required

▪ Publication before the

Final Symposium

▪ Future inserts

- download from website

GODAE brochure - continued


5. GODAE Final Symposium Date, place, collocated meetings

▪ 12 – 15 November 2008 ( Wednesday afternoon - Saturday lunchtime) ▪ Nice, Palais des Congrès ▪ CNES – main organiser, Carte Blanche – organising agency (website, venue, etc.)

- Follows the Annual OSTST meeting (10-12 November)

- Running in parallel International DORIS Service (IDS) workshop - Additional meeting – kick off ET/OOFS-JCOMM (10-11 November 2008)

Overall programme


GODAE Final Symposium Venue

▪ 12 – 15 November 2008 ( Wednesday afternoon - Saturday lunchtime) ▪ Nice, Palais des Congrès

1 Entrance

2 Reception

3 Booths

4 Posters

5 Breakout rooms

6 Plenary

7 Meals

All on one level

12

3 4

5

6

7

GODAE Final Symposium - continued


GODAE Final Symposium Announcements - First announcement – 10 January, Second announcement & call for papers – 6 May


- Distribution of flyer at EuroGOOS conference, 20 - 22 May 2008

- Flyer available from GODAE website for further distribution (usable as poster on notice boards)

- please distribute further


GODAE Final Symposium Symposium website - organising committee - organises all three events - programme/session information - abstract submission - registration - accommodation


Abstract review management

▪ Submission process

▪ Authorisation code for reviewers

▪ Extract information from data-base

- registered names/presenters - abstracts (file downloads) - statistics

▪ How-to guideline on abstract handling

▪ Decision to be made – who needs access to the abstract management site (login)

▪ Abstracts (oral/poster) on GODAE website


Structure

Day 1 (Wednesday) Afternoon (pm only) – Plenary

Session 1 Introduction Session 2 GODAE in 2008: Operational Oceanography infrastructure

Day 2 (Thursday)

Session 3 Demonstrating feasibility Morning (am) – PlenarySession 4 Scientific & technological advances Afternoon (pm) – posters + plenary

Day 3 (Friday)Session 5 Applications (part 1) Morning (am) – plenary Applications (part 2) Afternoon (pm) – posters + plenary

Day 4 (Saturday)

Session 6 The future of GODAE Morning (am only)



GODAE Final Symposium

Demonstrations

- Plan to have a real-time briefing of the current conditions in the Australian region (in plenary – sometimes during the day 1, 2 or 3?) - Further display of demonstration (real-time might not be possible) from the other systems Idea: a constantly running programme in the booth & poster area, next to the entrance


Publications

- An abstract volume & proceedings are planned to be printed and distributed at the event including the detailed programme for the symposium - Proceeding to include the full papers (oral submissions) to give credit to those which might not get published/combined in the special issue - proceedings to get published as hardcopy & on CD-ROM - people need to give this information when registering online

Posters

- room for 100 posters - constant display during the whole event - poster size A0


GODAE Final SymposiumGODAE Final Symposium - continued

Registration

- Information on registration costs available on website - Registration now open - Registration received after 15 October are down to a higher/late booking rate

Accommodation - Information on hotels is available on the symposium website - Deadline for room bookings 1 or 15 September 2008, depending on hotel ▪ Room-block booking is in place Strong recommendation to book hotel rooms as soon as possible

Booth/exhibition area - 10 booths are available to national groups and sponsors to exhibit their research/work and to engage with symposium attendees - Information is available on the symp. website - Invitation letter to sponsors to use a free booth - External interested parties (commercial) will be charged



Deadlines

- 30 June - submission of abstract for oral/posters

- 31 August – acceptance of abstracts (oral/poster) to authors

- 1 and 15 September – hotel bookings

- 1 October – final submission of full papers (for appearance in proceedings)

- 15 October – submission of programme and full papers & abstracts

for printing



Budget (status 22/05/08)

Expenditure

- Overall costs for all three events € 355,260.27 (€ 424,891.28 incl. 19.6% VAT)

- Costs arise from

▪ Room + equipment hire (36%)

▪ Meals (31%)

▪ Organisation (15%)

▪ Other (meal service, decorations, transport, booths, contingency) (18%)

- Costs shared between CNES and GODAE & OSTST sponsors



Budget (status 22/05/08)

Income

Received from sponsors

▪ Eumetsat, Legos, EC/MyOcean, ESA, Met Office, Ifremer; € 203,000

Expected from sponsors

▪ NASA, NOAA, ONR € 90,000

TOTAL € 387,000 (Inclusive VAT – fees) € 406,000

Shortfall of € 18,000

Expected from registration

▪ Full paying attendees (300) (€310) € 77,500 ▪ Students (100) (€200) € 16,500



Abstract content to be presented/discussed later (see agenda items 9.)

Short summary (US-sponsors)

NASA/JPL: Transfer to CLS-America Contact: Tony Lee Will arrange the further transfer to Europe soon Good collaboration

NOAA: Good collaboration Contact: Steve Piotrowicz CNES is involved Process time still unclear

ONR: Funds promised in Feb 08Contact Scott Harper: Difficulties in making contact No response since the February contact Concern


GODAE Summer School

Update

▪ January 2010 ▪ 1 week ? ▪ Perth, Australia ▪ Initial delay due to problems with funding

Gary will give us the latest update tomorrow


Financial situation Currently balanced until Dec 08 Need funds to pay for publication of special issue in “Oceanography” ($65,000) Need for further funds for GPO 2009 (GODAE follow-on, special issue

management, website.. GODAE Summer School

5. GODAE Project Office FundingCurrent Expenditure (inclusive salaries, travel, website, brochure….)

Costs 2006 (September – March 07) £ 50,000

Costs 2007 (April 07 – March 08) £ 85,000

Costs 2008 (April 08 – Dec 08 (estimated) £ 65,000

Total £ 200,000

Received funds2006 (BoM (transfer), EUMETSAT) £ 156,000

2007 (CNES) £ 14,000

2008 (IOC/NOAA) £ 35,000

Total £205,000


GODAE Project Office Funding

Funds needed for 2009 (inclusive salaries, travel, website, brochure….)

GPO 2009 (January 09 – December 09) (50%) ~ £45,000

Special issue (September 09) ~ £ 33,000

Total ($155,000/€ 100,000) ~ £ 78,000


• 1. Action: MB to contact ECMWF (e.g. Peter Janssen) to request information on

any investigations of impact of SSTs and surface waves on NWP

forecasts

• 2. Action: EH and AS to scope the need and options for a review of GHRSST

• 3. Action: KWB to collate the descriptions of systems using the Mersea template and to make them available on the web (replaces action 27 of IGST XI).

• 4. Action: JC and SH to liaise on requirements for further work to make better

use of the USGODAE server (e.g. analyse the web-site stats (replaces action 4 of IGST 11) • 26. Action: JC and SH to investigate possibility to get funding for the US

GODAE server• 27. Action: (ALL, GB, KWB) Any national GODAE activity that makes use of

the US GODAE server needs to report to GB by end September 2007 what impact the decommissioning of the server would have. GB to

providesupporting statement from an operational system. Letter to be

drafted/sent from IGST.

Action list review Done, in progress or still need to be started – to be discussed


• 5. Action: KWB, ED, AF, JC, EC to provide links to information on input data sets for long-period analysis for GODAE web-site. Data sets from Mersea (ED), Ensembles (JS), GSOP(AF or TL), HYCOM (EC and JC)

6. Action: AF and EH to produce a list of meetings at which the IGST should be represented to be circulated to IGST by middle of Sept 2007.

• 7. Action: FH to liaise with Brian King, NOCS & Rick Lumpkin, NOAA over GSOP Meeting at Scripps in Dec 2007 on velocity data for re-analyses (replaces action 9 of IGST XI). If and when it is completed, FH & GB should forward their analysis of surface current data sets to the convenors (names as above) of the GSOP meeting.

• 8. Action: KWB, FD, FB to start planning and designing the GODAE brochure. The

aim is to have a brochure ready for Oceanology International in March 2008.

Action list review - 2

Done, in progress or still need to be started – to be discussed


• 9. Action: CC Finalise the scientific steering committee, clarify the budget with CNES and liaise with funding agencies (e.g. Patrons) by end of September 2007 (the national FYs and associated budget time-line are the driver of this time-scale). • 10. Action (contact PYLT): OSTM/Symposium www site by October /November 2007

• 11. Action: KWB circulate the suggested multi-authors from the list of themes and papers for the Final Symposium to the IGST and Patrons for further input by end of September

• 12. Action: PLYT, EH and AF on revise the OSE/OSSE workshop objectives and prepare a call for contributions and agenda.

Action list review - 3

Done, in progress or still need to be started – to be discussed


• 13. Action: AF to immediately invite the co-chairs of PICO (Panel for integrated coastal observations) to the CSSWG meeting at POL and to send them version 2 of the white paper as soon as it is ready.

• 14. Action: EH, AS and JS to consider how to provide constructive feedback to GODAE-IMBER workshop group by the end of Sept 2007.

• 15. Action: PYLT to contact Patrick Monfray to check on his availability for the IGST and encourage Nicolas Gruber and him to arrange a follow-on GODAE-IMBER meeting.

• 16. Action: FH to draft by the end of August 2007 a one-page proposal for a 3-month/6-month global intercomparison exercise (including

Atlantic/MERSEA and North Pacific partners) in early 2008 and circulate it to MK, EC and JC, GB and Peter Hacker. Done All to respond by the end of Sept 2007!

• Agreement: To postpone the special journal issue and to aim for papers to be submitted for publication shortly after the Final Symposium.

• 17. Action: (Who?) to contact the Oceanography journal editor asap.

• 18. Action: PYLT to update Mersea coordinator (Yves Desaubies) on special journal issue (Done).

Action list review - 4 Done, in progress or still need to be started – to be discussed


• 19. Action: Co-chairs and HH to re-work the EOS-paper and revise the selection of examples and content.

• 20. Action: All IGST members to feedback to GB and AS on summer school structure considering 1st summer school organisation (structure), regional

presentations and lecture notes.

• 21. Action: AS to circulate a time-line of the summer school to IGST within the next two weeks. DONE

• 22. Action: PYLT, MB, SH, SW, FD, MK, JZ to feedback to GB information on how many people/students could be funded by national groups by mid

September!

• 23. Action: Co-chairs to contact patrons regarding funding for summer school by end of August – has started!

• 24. Action: PYLT and MB to discuss further the options for the continuation of the IGST with NS and SW.

Action list review - 5 Done, in progress or still need to be started – to be discussed


• Agreement: The future of GODAE should be the subject of a multi-author white paper to be presented at the Final Symposium.

• 25. Action: PYLT and MB to feedback views of IGST on new JCOMM ET and discuss options for continuation of IGST and terms of reference for both new groups with Craig Donlon, Peter Dexter and Jean-Louis Fellous.

• 28. Action: KWB, FB (Addition to old action 27 and new action 2). To investigate work involved in setting up and maintaining a database to underpin the catalogue of systems on GODAE website.

• 29. Action: KWB, FB to raise the visibility of GODAE and its national groups, the GODAE website, register it with the most suitable on-line ocean catalogue within the next year (Identify catalogue and register within the next year).

Action list review - 6 Just looking at action that have not been completed,but are in progress or still need to be started – to be discussed


30. Action: (FB, All, KWB) FB to finalise the template for the data (and product?) server report within the national report. All groups with data (and product)servers to use the template in the national report for IGST XIII. KWB to make information available on the public part of the GODAE website when available.

• 31. Action: (FB, All national groups) FB to summarise her proposals for KPIs etc. (key performance parameters) and each national group to report to FB on which issues they expect to be able to move forward. FB to collate returns and propose a co-ordination plan.

• 32. Action: JC to review the report on the error covariances and data assimilation break-out session from the Beijing Symposium and suggest a list of issues/actions the IGST should address.

• 33. Action: All to send contributions to a general list of references (from 1997onwards) to be compiled on the GODAE website.

Action list review - 7 Just looking at action that have not been completed,but are in progress or still need to be started – to be discussed


Thank you

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