Serve with Smile

Important notes on Monthly Membership & Activities Report

• Please ensure your club reports for the preceding month are reached to the District Office before 7th of next month .

• Ensure that a forwarding letter on club letterhead is attached mentioning the details like Month for which report is sent.

If you are filing Monthly Membership report on Paper , please send a copy to Mumbai Office as well. Please fill all the required details properly.

If you are filing WMMR, please attach a copy of Monthly Membership Report generated online with this report .

Monthly Financial Account Statements (Administration & Activities) shall be submitted with report.

For sending activities report kindlly ensure following documents are attached to validate your activity.

Please Send Original Copy of Pamphlets/ Brochure/Invitation of the Activity .

Action Photographs shall be attached. The Club Banner shall be prominently visible in photograph

A certificate from institution or civic body or any other authority shall be attached in original with all the details like Nature of Activity, Number of Beneficiary etc. If all of above is difficult to obtain than try to involve District Cabinet Members like DS/DC/RC/ZC (Other than Home Club Member) and obtain duly signed certificate from him /her.

News Paper Clippings shall be attached in original with News Paper Name & Date of Publishing.

– If your activity is telecasted on local TV/Cable Network kindlly obtain an appropriate certificate from the Channel / Correspondent/ Journalist. Else a certificate from Cabinet Members (Other than Home Club Member ) shall be attached.

– Sending reports by E-mail will not be considered for evaluation. Still you can send photographs & other details for Lions Update by E-mail lionsupdate2014@gmail.com

– directly to . The final decision in this regard will be up to District Cabinet.

– Copies of the entire reports shall be sent to Region Chairperson & Zone Chairperson .

Ready Made Format for Administrative Report

Ready Made Format for Service Activities Report

Service Activity Certificate

(To be obtained by the club from the Institute, Society, Civic Body etc. on its Letter Head with

Rubber Stamp)

Date:_______________

TO WHOM IT MAY CONCERN

Our sincere thanks to Lions Club of _________________for organizing a _____________camp at

our premises / at ________________on Dt.________

Following Service Activity was carried out:

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

Nature of Service Activity Health/Awareness/Aid / Environment etc.

Total Number of Beneficiaries ____________________

Type of Aid / Items Distributed ___________________

Number of Items / Aid Distributed _____________________

Value of the Activity in INR ____________________________

Any other details:

________________________________________________________________________________

________________________________________________________________________________

Sincerely Yours.

For ________________

Authorized Signatory with Designation

• We will take in to consideration other aspects regarding point allocation, Joint Activities by clubs etc. only after the contest rules are approved by the district cabinet. We will be available at Lions Bhavan on specific days of the month to answer all the queries on reports . The same will be communicated to you in due course of time.

• Due diligence will be maintained in the fair evaluation of the clubs. It all depends on your co-operation in sending proper reports on time along with all the necessary papers as mentioned here.

• You can contact District Secretary for report Ln S. Yadagirion 98481 59693 OR District Secretary for report Ln G.V.Ramana Reddy on 93473 96339 for further details on status of reports etc.

THANK YOU