Eurostars is a joint programme between more than 30 EUREKA member countries and the European Union

Using the online application system

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Using the online application system

July 2015Version 3.0

EUROSTARS Funding excellence in innovation

Eurostars is a joint programme between more than 30 EUREKA member countries and the European Union

Using the online application system

AimHigher

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© EUREKA Secretariat, 2015

No part of this document maybe reproduced in whole or inpart without the expresswritten consent of the EUREKASecretariat

Publication date: July 2015Version 3.0

This document provides applicants with an overview of the online portal and the electronic submission system.

107 RUE NEERVELD – B-1200 BRUSSELST +32 2 777 09 50 – F + 32 2 770 75 95

www.eurostars-eureka.euCONTACT > https://www.eurostars-eureka.eu/home/contactus

Eurostars is a joint programme between more than 30 EUREKA member countries and the European Union

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ContentsClick to Navigate

WP overview

Registration

Login

Homepage Menu

Add a work package

Add a participant

Participant costs

Project annexes

Save draft

Check Eligibility

SubmitWP overview

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Registration

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Click here to start theregistration process.

Click here to create yourEurostars account.

STEP 1

STEP 2

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Registration

Carefully fill in eachrequired field.

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Eurostars is a joint programme between more than 30 EUREKA member countries and the European Union

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Registration

Once you have filled in all the information,your account is created. You will receivean email with your username and atemporary password. To complete theregistration process, please click here.

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Eurostars is a joint programme between more than 30 EUREKA member countries and the European Union

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Registration

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After you have completed your registration you will: - receive a confirmation email

- be automatically redirected to your application form.

This is the last step of theregistration process: createyour own password and keepit safe.

Do not forget to answer thesecurity question (CAPTCHA).

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Login

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Login anytime with your username and password.

In case you have forgotten your password, click here and follow the instructions in order to receive your new password and get access to your application form. For security reasons, we strongly recommend you to change the password at your earliest convenience.

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Homepage

Navigate between the sectionsand complete them in any order.

Click the ‘?’ to open the help box.Once you have filled in this field, the acronym of theproposal will appear automatically in the header.

You must restrict yourresponse to the spaceprovided.

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Eurostars is a joint programme between more than 30 EUREKA member countries and the European Union

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Menu

Clicking the ‘Menu’ gives access to:

‘History’: review a previously saved version of your proposal;‘Checklist’: check your progress;‘Project eligibility’: automatic computer check, useful tool to provide supportduring the application process;‘Print as pdf’: save a copy of your proposal to your computer for printing andsharing. You can do so anytime. The version number is shown on each page;‘Zip it’: download all of your annexes in one click.‘Export’: create an encrypted back-up file of the proposal‘Import’: upload a previously saved back-up file of the proposal‘Guidelines’: link to guidelines‘Close this project’: log out

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History

‘History’: select any of your previously saved drafts

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Checklist

‘Checklist’: see which sections have already been filled in.

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Eligibility Check

Click here anytime to check the eligibility of your project

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Eligibility Check

Automatic computer check designed only to provide support to applicants. Two criteria cannot be electronically verified.Please be aware this check does not validate the eligibility criteria of your project application.

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Print as PDF

Clicking ‘Print as pdf’ inthe ‘Menu’ section, a newtab will open where youcan save and print yourproposal.

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Export

‘Export’: you can create an encrypted version of your proposal as aback up support. In order to download it on your computer, you areasked to enter a password (not the log-in password).Please take note of it because it is the only key to access yoursecured file.

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Import

‘Import’: any previously saved encrypted versions of your proposal can be imported . Click on the ‘choose file’ button and select

the file from the window.

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Import

Enter the password related to the specific secured version that you have previously created with the ‘Export’ tool and click ‘OK’.

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Eurostars is a joint programme between more than 30 EUREKA member countries and the European Union

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Work package overview

Choose ‘WP overview’ from the drop-down menu.

Your cost table is automatically updated with the dataentered in each ‘participant cost table’ (P29).

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Add a work package

Click here to add a work package

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Work package

Click here to delete a specific work package.

Fill in all fields for each work package you have created.

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Add a participant

Click here to add a participant.

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Participant data

Navigate between the sectionsand complete them in any order.

Fill in all fields for each participant in the consortium.

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Participant data

Participant name appears here.

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Consortium overview

Choose which participant will lead theproject (be the ‘main’ participant).The main participant is identified with astar.

Add or delete a participant

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Participant costs

Make sure you enter the correctunits in the table.First column: ‘person months’.Remaining ones: ‘€’.

Your data will update the cost table in the ‘work package overview’ section.

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Project annexes

If you have more than one document you would like to upload, combine them into one document with maximum size of 10 MB.

Project Annexes: upload a singlefile you consider relevant to yourproposal. Click on the ‘choosefile’ button or ‘drag and drop’ toadd the file.

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Save draft

Click here anytime to save your draft.

A confirmation message will appear.

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Eurostars is a joint programme between more than 30 EUREKA member countries and the European Union

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Submit

Click here to submit your complete proposal.

Once submitted, your proposal cannot be edited. Revisions are not permitted and requests to do so will be rejected.

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Submit

If you fail the completeness check, theproblems will be identified in a pop-up. Youcan keep it open and still navigatebetween the sections in order to easilycorrect the validation errors.

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Submit

If you pass thecompleteness check youcan review your applicationone last time.

Click here to finalize your submission.

Once submitted, your proposal cannot be edited. Revisions are not permitted and requests to do so will be rejected.

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Submit

Once submitted, your proposal cannot be edited. Revisions are not permitted and requests to do so will be rejected.

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Submit

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