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Impact of Deploying Labor Planning at Hi-Tech 04:00 pm 04:30 pm
Presenter:Michael Gurick(Hi-Tech)
BackgroundHi-Tech has been in business for 20 Years
Go Live Date JULY 2003
3 Sites
Atlanta
Orlando
Las Vegas
Labor Module Go Live January 2007
Operations StructureWarehouse Operations
Show OperationsOrder ScrubbingLabor Resource FulfillmentLabor Coordinator per SiteInternal & External Labor
Prior to Labor ModuleExcel Database Resource ListContact InformationBusiness License / InsuranceSkill Set / LevelRate per Position
Excel Template Call Sheet
Challenges with ExcelCreation of Excel templates cumbersome
Large opportunity for Error
Disconnect from Resource Database & R2
No solid way to track Resource availability
Waste of Paper
Multiple Locations No Central DatabaseSharing Information a Problem
The BenefitsPre Show BenefitsCentralized Database Increased EfficiencyMultiple Coordinators can look at one location, order at the same timeFilter Capability CityPositionRateRankResource Availability very easy to determineJob History easy to obtainSame CrewJob performanceMultiple Rates for a Resource (Per Skill set)
The BenefitsPost Show BenefitsContract Labor verification much easierTravel costs captured with each jobProfitability Reports Labor Accruals for unbilled Labor easy to generate
Search By Date Range For Unfilled Orders (Example)Place Full Time Staff FirstSearch by Position using DatabaseConfirm and Assign the Resource ElectronicallyNon-availability is noted in the Resource ProfileOnce Labor is completely booked:Call Sheet printed and sent to show site with P.M.Travel Cost entered in to UDFs.
Pre Show Procedure
Labor Logs are returned from show completed and signed off by the Project Manager.Any onsite labor additions are placed into Labor Module by Show Operations.Information forwarded to Accounting for Invoicing.Billing Coordinator enters Actual hours/Travel Expenses.B.C. prints Labor Schedule by Order Used to verify Labor Billing is complete and accurateUsed to verify Margin meets Hi-Tech goal (Example).
Post Show
Travel Report printed and used to verify accuracy.
Accounts Payable:Verification of Labor Invoices against actual hours enteredAP Coordinator notates lines completed with Payment Date (Show Example)Month End Accruals generated for Accounting based on this information.
Post Show - Continued
Rate ImprovementActual Hours - should be storedContract Description a Searchable FieldLabor Requirements tab should include Headers and Comments from Account Module.Subtotal on Labor Order.Default Status for new Resources similar to New Customer Set Up.
Business Requirements
Closing Remarks
Q&A
Thank You!