Page 1 of 25 2018-05-01 Instructor and Team Evaluator Calendar Directions Contents Event Policies .......................................................................................................................................................................... 2 Scheduling ........................................................................................................................................................................... 2 Fees ..................................................................................................................................................................................... 2 Calendar Notes.................................................................................................................................................................... 2 Content Delivery ................................................................................................................................................................. 2 Calendar Directions ................................................................................................................................................................. 3 Accessing the site for the first time .................................................................................................................................... 3 Important Vocabulary for the Prosperity Learning Management System (LMS) ........................................................... 4 Adding a Location for a Workshop or Team Evaluation ..................................................................................................... 4 Editing a Location for a Workshop or Team Evaluation...................................................................................................... 9 Adding a Workshop or Team Evaluation to the Calendar – using classes quick entry link .............................................. 10 Adding a Workshop or Team Evaluation to the Calendar – by copying an existing event .. Error! Bookmark not defined. Editing Existing Events - Cancelling ................................................................................................................................... 13 Editing Existing Events – Changing Times or Location ...................................................................................................... 14 Editing Existing Events – Marking an Event as Full ........................................................................................................... 15 Submitting Results ............................................................................................................................................................ 15 Managing Multiple Animals with One Handler................................................................................................................. 18 Roster Management ..................................................................................................................................................... 18 Submitting Results for Multiple Teams ......................................................................................................................... 18 Adding a Student to the Roster Manually......................................................................................................................... 21 Learning About Your Attendees........................................................................................................................................ 22 Class Printing Options Button ....................................................................................................................................... 22 Emailing All Attendees ...................................................................................................................................................... 22 Automatic Emails Sent for Events ..................................................................................................................................... 25 For a low-paper version of this document (limited screen shots) visit the Volunteer Center Resource Library.
Accessing the site for the first time .................................................................................................................................... 3
Important Vocabulary for the Prosperity Learning Management System (LMS) ........................................................... 4
Adding a Location for a Workshop or Team Evaluation ..................................................................................................... 4
Editing a Location for a Workshop or Team Evaluation...................................................................................................... 9
Adding a Workshop or Team Evaluation to the Calendar – using classes quick entry link .............................................. 10
Adding a Workshop or Team Evaluation to the Calendar – by copying an existing event .. Error! Bookmark not defined.
Editing Existing Events – Changing Times or Location ...................................................................................................... 14
Editing Existing Events – Marking an Event as Full ........................................................................................................... 15
Managing Multiple Animals with One Handler ................................................................................................................. 18
Submitting Results for Multiple Teams ......................................................................................................................... 18
Adding a Student to the Roster Manually ......................................................................................................................... 21
Learning About Your Attendees ........................................................................................................................................ 22
Class Printing Options Button ....................................................................................................................................... 22
Emailing All Attendees ...................................................................................................................................................... 22
Automatic Emails Sent for Events ..................................................................................................................................... 25
For a low-paper version of this document (limited screen shots) visit the Volunteer Center Resource Library.
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Event Policies Instructors and evaluators are required to post their events on the Pet Partners Calendar as part of their licensing
agreement. To ensure that handlers across the country have an equable experience, the following guidelines must
be followed when posting events:
Scheduling Events should be scheduled a minimum of 30 days in advance. Pet Partners preference is that events are added
to the calendar as soon as possible but no greater than 12 months in advance. Events posted outside this
timefreame may not be considered toward activity requirements for renewal.
Registration for events must take place via the Pet Partners website in order to count towards the volunteer
activity needed to renew
Space availability – Please only use the full designation when your event is truly full, the capacity of an event should not be used as a screening method.
Fees If a fee is charged, it must be entered in the event fee box.
Event fees should be in line with the licensing agreement for Evaluators and Instructors.
Fees charged cannot lead to an intentional and consistent profit for Evaluators or Instructors.
Event fees must be consistent. For example, an evaluation fee should be the same for handlers who took a
workshop or an online course. Related, evaluation fees must be the same for any individual, regardless of
membership in a community partner or other organization or group. Fees cannot be different based on species
being evaluated.
Evaluation fees cannot be bundled with a workshop/course fee or a training fee; prospective handlers must be
able to select evaluation events independent of other services without cost repercussions.
Calendar Notes All events should be transparent and aligned with Pet Partners Policies and Procedures for conducting a
workshop or evaluation. Specifically, notes should not create unnecessary barriers to participation.
Notes are visible to the handler AFTER they have signed up for an event. Any information that handlers need
before registration should be included in the directions for the classroom.
Handlers are required to complete their handler training (online course or workshop) before attending their team
evaluation, they are allowed to sign up for an evaluation before having completed the training.
Content Delivery Pet Partners evaluations and workshops are available to any qualified team as defined by the Pet Partners
Handler Guide and/or Team Evaluator Policies and Procedures Manual. Requiring additional requirements or
suspending requirements requires prior Pet Partners approval.
The handler workshop must be available as a stand-alone event. It cannot be bundled with additional content
(such as dog training coursework) or altered in delivery method.
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Calendar Directions
Accessing the site for the first time 1. Go to the Volunteer Center and log in
2. Click My Registrations from the right-hand navigation section
3. Scroll down to the Manage Your Active Registrations section
4. If necessary, click the + next to your current Instructor or Evaluator registration
5. Click the underlined text that describes the task you want to complete to be redirected to the admin portal for
the Training Center (LMS)
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6. Log in using your PPID# (without letters) for your username and password
7. Accept the License Agreement by clicking on the Accept button
Important Vocabulary for the Prosperity Learning Management System (LMS) Classroom: the location where your workshop or team evaluation is being held. The data entry fields for classrooms are explained in detail on the next page. Class: and in-person event such as a Team Evaluation, Therapy Animal Handler Workshop, mini-workshop, or Practicum Instructor: the person licensed to conduct a class. All team evaluators and instructors are known as instructors in the LMS, they are able to schedule/conduct classes of type TE – Team Evaluation, PPH – Therapy Animal Handler Workshop, VwYP – Volunteering With Your Pet, or other mini-workshops based on their license with Pet Partners. Course: the type of event that is being conducted such as a TE or PPH
Adding a Location for a Workshop or Team Evaluation 1. Go to the admin page of the Learning Management System (LMS) from the volunteer center or by direct link
https://prosperitylms6.com/Req/PetPartners/_admin/ and log in using your PPID# for your username and
password
2. Click ILT (This stands for Instructor Lead Training)
3. Click Classrooms
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4. Type your state/province name in the location box and click the search icon to narrow the list to only locations in
your state
5. Check the details for any locations that might match the location you are adding by clicking the Edit button
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6. If the location is a match, do not add a new classroom. Below is an example of a minimum posting that can be
used for multiple events. You’ll use the plus button in the green circle to select the state.
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7. If there is no match click the Add a New Classroom button to begin adding a location
8. When the screen refreshes complete as many fields as possible. The ones in Red are required.
a. Class Room – enter the City Name – Street (used to differentiate between multiple classrooms in the
same city)
b. Description – enter building name (this field is not visible to attendees)
c. Capacity – enter the room capacity if you know it, or enter 10 if you do not (this does not affect
registrations)
d. Classroom Type – DO NOT CHANGE
e. Location – use the plus button to select the state (a window will open, click the name of the state
(International Evaluators, click your country)
f. Address - Enter street address if you want it to be available to students before they register
g. Address 2 – enter suite or room information
h. City – enter city
i. State – enter state/province abbreviation
j. Zip – enter zip
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k. Country – leave as United States
l. Accommodations – leave blank
m. Phone – leave blank
n. Directions – provide only if you’re OK with handlers seeing this information BEFORE they register for
the event. This is a great place to list species limitations such as “cats only”
NOTE: The more information you can enter, the more useful the automatic emails your attendees receive
will be and the less questions you will have to answer about the event location.
o. Click the Save button (a message will appear at the top “Data has been saved”)
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Editing a Location for an Event 1. Go to the admin page of the Learning Management System (LMS) from the volunteer center or by direct link
https://prosperitylms6.com/Req/PetPartners/_admin/ and log in using your PPID# for your username and
password
2. Click ILT
3. Click Classrooms
4. Open the detail for the room that you want to edit by clicking the Edit button
5. IMPORTANT! If you didn’t create the classroom do not edit it! Making changes will change the display for all
events associated with that room. If you need assistance, please contact us via the website and we can look up
all the events for that room.
6. Edit the information you need to change and click Save.
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Adding a Workshop or Team Evaluation to the Calendar 1. Go to the admin page of the Learning Management System (LMS)
https://prosperitylms6.com/Req/PetPartners/_admin/ and log in using your PPID# for your username and
password
2. Click on ILT
3. Click Training Calendar
4. Navigate to the correct month
5. Click the add button on the correct date
6. Complete the fields on the Class Details form. The ones in Red are required.
a. Course – use the add button (plus) to select the correct course name for your event
b. Class ID – leave blank
c. Classroom – use the add button to select the correct location for your event
7. NOTE: If the location is not listed, open a new window and add it using the directions for
8.
9. Important Vocabulary for the Prosperity Learning Management System (LMS)
Classroom: the location where your workshop or team evaluation is being held. The data entry fields for classrooms are explained in detail on the next page. Class: and in-person event such as a Team Evaluation, Therapy Animal Handler Workshop, mini-workshop, or Practicum Instructor: the person licensed to conduct a class. All team evaluators and instructors are known as instructors in the LMS, they are able to schedule/conduct classes of type TE – Team Evaluation, PPH – Therapy Animal Handler Workshop, VwYP – Volunteering With Your Pet, or other mini-workshops based on their license with Pet Partners. Course: the type of event that is being conducted such as a TE or PPH
Adding a Location for a Workshop or Team Evaluation
a. Class Capacity – enter the number of spots you have available for online registration (do not include
spaces already filled)
b. Class Status – leave as open
c. Event Fee – enter the dollar amount that is payable to the instructor/evaluator
d. Fee Information - enter fee payment directions for funds due to the Instructor/evaluator such as
“Payment due by 1/15/2016”. This information shows up in the email that handlers get AFTER
registration any information that is needed before registration, such as cats only, needs to be added
to the directions section of the classroom.
e. Instructors – use the + button to open the instructor/evaluator selection window. Only the first 200
names will appear so you’ll need to search for names as needed. Search by last name to find
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someone. To add a name, click the box next to the name that you want and select the “Add these
selected records” button.
f. The schedule is atomically started with one session, click the From box to add the start time
g. Click the To box to add the end time
h. Scroll up to the top and click Save
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Editing Existing Events - Cancelling 1. Go to the admin page of the Learning Management System (LMS) from the volunteer center or by direct link
https://prosperitylms6.com/Req/PetPartners/_admin/ and log in using your PPID# for your username and
password
2. Click ILT
3. Click My Classes to see your events
4. Click the edit button to the left of the event
5. Change the Class Status to Cancelled
6. Click Save. REGISTERED STUDENTS get an automatic email letting them know the event had been cancelled.
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Editing Existing Events – Changing Times or Location 1. Go to the admin page of the Learning Management System (LMS) from the volunteer center or by direct link
https://prosperitylms6.com/Req/PetPartners/_admin/ and log in using your PPID# for your username and
password
2. Click ILT
3. Click Training Calendar to see your current events
4. Navigate to the appropriate month if needed
5. Click the event details to open the class info
6. Scroll down and click the edit this session button
7. Scoll over until you can see the colored block indicating the current times & location for the event
8. Find the correct column and row for the locaiton and time you want (assuming the same date) and select the
cells that display the times and locaiton correctly at the bottom of the page
9. Click Save
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Editing Existing Events – Marking an Event as Full 1. Go to the admin page of the Learning Management System (LMS) from the volunteer center or by direct link
https://prosperitylms6.com/Req/PetPartners/_admin/ and log in using your PPID# for your username and
password
2. Click ILT
3. Click My Classes to see your events
4. Click the edit button to the left of the event
5. Change the Class Capicity to equal the number of people currently listed on the roster
6. Click the Save button at the top of the page to save your changes
Submitting Results 1. Go to the admin page of the Learning Management System (LMS) from the volunteer center or by direct link
https://prosperitylms6.com/Req/PetPartners/_admin/ and log in using your PPID# for your username and
password
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2. Click ILT
3. Click Training Calendar to see your current events
4. Click the event details (under the location header) to open the Class Info page
5. Click the Class Roster menu item (the page will refresh)
6. Click the Course Status link for the first student on the roster (a window will open)
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7. Select the appropriate course status for the attendee/student (completed or closed). If it is a Team Evaluation
also select Evaluators, Evaluation Status & special qualifications for the team.
Course Status – completed if
attended, closed if dropped, no-
show if didn’t attend
If reporting for an evaluation and
no team info is displayed, record
the information in the comments
box
Evaluator 1 = evaluator
Evaluator 2 = scribing evaluator
Evaluation status
Special Qualifications (from page
6 of score sheet)
8. Click Apply
9. Continue updating the course status for the remainder of the students/attendees
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TIP: For all events except Team Evaluations you can bulk score handlers who attended by clicking the completed
check box next to their names and then clicking Apply
Managing Multiple Animals with One Handler If a handler has more than one in progress team registration you will see multiple teams listed. The handler’s
confirmation email for a team evaluation directs them to contact their evaluator immediately if they are planning on
evaluating with more than one animal. However, they might not do this, so contacting handlers when you see more
than one team information is a good idea.
When a handler contacts you and you have space to evaluate multiple teams for them edit the class capacity to
decrease the number of openings. For example: if a handler says they will be evaluating with two animals open the
class info page for the event and decrease the class capacity by one.
Roster Management
1. Go to the admin page of the Learning Management System (LMS) from the volunteer center or by direct link
https://prosperitylms6.com/Req/PetPartners/_admin/ and log in using your PPID# for your username and
password
2. Click ILT
3. Click Training Calendar to see your events
4. Click the event details (under the location header) to open the Class Info page
5. Change the Class Capicity to decrease it by the number of extra teams
6. Click the Save button at the top of the page to save your changes
Submitting Results for Multiple Teams
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1. Click the Course Status link for the handler on the roster (a window will open)
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2. Change the course status to
completed
3. Complete the team
information for each team’s
results.
4. Click the Apply button to
save/submit.
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Adding a Student to the Roster Manually WARNING – You will only be able to add people to your roster if they have visited the training center. Only handlers
with team registrations who have visited the training center will have scoring information available.
1. Go to the admin page of the Learning Management System (LMS) from the volunteer center or by direct link
https://prosperitylms6.com/Req/PetPartners/_admin/ and log in using your PPID# for your username and
password
2. Click ILT
3. Click My Classes to see your events
4. Click the edit button to open the Class Info page
5. Click the Roster menu item (the page will refresh)
6. Click the Add to Roster button
7. The page will refresh
a. Enter the most unique part of the person’s name in the Name box
b. Click Search. The page will refresh to show your results.
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8. Click the checkbox next to the person you want to add and click the Apply to Roster button
9. The page will refresh and you’ll see the person on the list
10. Repeat the search, select, apply tasks until you have added everyone you need to add
Learning About Your Attendees The roster will let you learn several things about your attendees
o Course Status – lets you know if someone is registered (open) or on the waitlist (wait) anyone who was
cancelled or dropped will show up as well. Clicking the course status link will let you see when they registered,
and their team information.
o Company – if the company reads individual they are not currently a registered volunteer with Pet Partners. If it
reads Pet Partners then they are a current volunteer.
o Name – clicking the person’s name will let you see their student record, selecting the Training Map will let you
see if they have completed the online course or workshop on the new site. It will not show anything if they
completed their coursework outside of the new calendar and LMS. You can get their email address and phone
number from their profile.
Class Printing Options Button
You can print several things under class printing options such as Name Badges, Tent Cards, a sign in sheet or roster.
You can also export the roster as a CSV file.
Us the Generic Sign in Sheet to generate a sign in sheet if you want one, also use it to generate a printed list of
the students’ name, email address and phone number. This option lets you include the Wait-listed students as
well.
Use the Export Roster as CSV option to create a spreadsheet of the open students. Once you’ve created a
spreadsheet you can fill in other information such as time slot and team info to make a tracking sheet for event
management.
Emailing All Attendees You can use the admin calendar portal to email all your confirmed students or all your wait listed students. This
feature is found at the bottom of the class roster
1. Use the + sign to select an email template, BLANK is the one that lets you do the most customization
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2. Click Send Email to Open/Complete Students to email everyone not on the wait list
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3. After the email administration window opens change the from email address to be the one you want people to
reply to
4. Change the subject if desired
5. Type your message in the message box
6. Click the Send Email button
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Automatic Emails Sent for Events Someone signs up for a course or workshop
o Student receives “Your Recent Pet Partners Learning Experience or Event Order” that lets them know what
they signed up for, any event fees and fee notes. If they are on the waitlist this information is included.
o Instructor receives “Pet Partners Registration Notice” which includes the name of the handler, their email &
phone number, and the event they signed up for
Someone signs up for a Team Evaluation
o Student receives “Pet Partners Team Evaluation Registration” that lets them know what they signed up for, any
event fees and fee notes. Also includes what to bring. If they are on the waitlist this information is included.
o Instructor receives “Pet Partners Registration Notice” which includes the name of the handler, their email &
phone number, and the event they signed up for
Someone signs up for a mini-workshop
o Student receives “Pet Partners Mini Workshop Confirmation” that lets them know what they signed up for and
any notes. If they are on the waitlist this information is included.
o Instructor receives “Pet Partners Registration Notice” which includes the name of the handler, their email &
phone number, and the event they signed up for
Event is Cancelled
o Student receives “Pet Partners Event Cancelled” letting them know that the event was cancelled and to
contact their instructor/evaluator for further information.
o Instructor receives “Pet Partners Session Cancelled” with the information about the event that was cancelled
o Pet Partners receives “Pet Partners Session Cancelled” with the information about the event that was
cancelled
Scores submitted for Team Evaluation
o Student receives “Pet Partners Team Evaluation Complete” that includes information as to how to complete a
feedback survey about their experience
Results submitted for Workshop
o Student Receives “Pet Partners Workshop Task Complete” that includes information as to how to access their
