Integrated National Education Information System (iNEISTM)

Enrolment Data Clean Up

Attendance in iNEIS

When used correctly, iNEIS can help Schools monitor Student’s attendance effectively:

1. Number of Absent students

2. Students who are absent for “long time”

3. When they are absent

4. Reasons why they are absent

But currently quite a few data errors causing incomplete report

Improving iNEIS Use

No. Problem Impact Recommended Action Item

1. Zero Usage 6 schools1,339 students

MOE to visit the schools and engage School Leaders (Principal, Dy Principal, iNEIS Lead) to understand why they have not used iNEIS yet.

2. Enrolment Issue

22 schools2,256 students

MOE to request Schools to resolve enrolment issues. Schools can refer to FAQ, Online Help or contact Helpdesk.

3. Low Usage 10 schools1,600 students

MOE to engage School Leaders to ensure that all teachers would use iNEIS to capture attendance.The fact that there are some attendance captured, this means that some teachers know how to use the system and they can connect to iNEIS system. Conducting iNEIS In-house Training might help.

Improving iNEIS Use

No. Problem Impact Recommended Action Item

4. High Number of Attendance Not Taken

18 schools3,407 students

MOE to work with School Leaders to ensure that all teachers in the Schools have captured attendance in the school on daily basis.

Resolving Data Issues

1. Check any Students not enrolled to any Class• How to identify them? Run a Query• What to do with these Student’s records?

In my School?

Enroll to a class

In Other Govt

School?

Transfer Student

Withdraw Student

YES

YES

NO

NO

Resolving Data Issues

2. Check Students in Each ClassCheck every student in each class in your school

• Admit Students to School• Enroll Students to Class

Missing Students

• Drop Students from Class• Transfer/Withdraw StudentsExtra Students

• If incorrect, progress the students to the correct plan

Check Academic Plan

1. Check any Students not enrolled to any Class• How to identify them? Run a Query• What to do with these Student’s records?

Students Not Enrolled

In my School?

Enroll to a class

In Other Govt

School?

Transfer Student

Withdraw Student

YES

YES

NO

NO

Query for Students Not Enrolled

How to identify them?

Run Query: MOE_STD_NOT_ENROLLED

List of students not enrolled

How to navigate:

Main Menu > Reporting Tools > Query > Query Viewer

1. Check any Students not enrolled to any Class• How to identify them? Run a Query• What to do with these Student’s records?

Students Not Enrolled

In my School?

Enroll to a class

In Other Govt

School?

Transfer Student

Withdraw Student

YES

YES

NO

NO

Enroll Students to a Class

If the students are in your school, enroll them in a class• Refer to Online Help under Manage Student Admission

Manage Student Admissions > Register Applicants

http://help.ineis.moe.gov.bn/ad/ad_3.3.php

1. Check any Students not enrolled to any Class• How to identify them? Run a Query• What to do with these Student’s records?

Students Not Enrolled

In my School?

Enroll to a class

In Other Govt

School?

Transfer Student

Withdraw Student

YES

YES

NO

NO

Transfer/Withdraw Students

If the students are NOT in your school:

Transfer the students to another Government School• Refer to Online Help under Manage Transfer Students >

Record the outcome for Student Transfer Requests

http://help.ineis.moe.gov.bn/tf/tf_6.1.php

Otherwise, Withdraw the students from your school• Refer to Online help under Manage Withdrawal > Record

the Outcome of the Withdrawal Request

http://help.ineis.moe.gov.bn/wd/wd_6.1.php

Do the above for both Academic and CCA careers

1. Check any Students not enrolled to any Class• How to identify them? Run a Query• What to do with these Student’s records?

Students Not Enrolled

In my School?

Enroll to a class

In Other Govt

School?

Transfer Student

Withdraw Student

YES

YES

NO

NO

Repeat the process until the Query returns NO record

Resolving Data Issues

2. Check Students in Each ClassCheck every student in each class in your school

• Admit Students to School• Enroll Students to Class

Missing Students

• Drop Students from Class• Transfer/Withdraw StudentsExtra Students

• If incorrect, progress the students to the correct plan

Check Academic Plan

Check Students in the Class

Check Students in Each Class• In iNEIS System, navigate to Curriculum Management >

Class Roster > Class Roster• Search for the classes in your school• Check the list of students in each class

Are they complete? Any missing? Any extra?

Resolving Data Issues

2. Check Students in Each ClassCheck every student in each class in your school

• Admit Students to School• Enroll Students to Class

Missing Students

• Drop Students from Class• Transfer/Withdraw StudentsExtra Students

• If incorrect, progress the students to the correct plan

Check Academic Plan

I have Missing Students

1. Admit the Students to your school • Use the Student Data Template excel sheet to upload• Refer to Online Help under Manage Student Admission >

Receive and Manage Applications & Offers > Manage Upload Student Application

http://help.ineis.moe.gov.bn/ad/ad_1.1.php

2. Enroll the Students to a Class• Refer to Online Help under Manage Student Admission

Manage Student Admissions > Register Applicants

http://help.ineis.moe.gov.bn/ad/ad_3.3.php

Resolving Data Issues

2. Check Students in Each ClassCheck every student in each class in your school

• Admit Students to School• Enroll Students to Class

Missing Students

• Drop Students from Class• Transfer/Withdraw StudentsExtra Students

• If incorrect, progress the students to the correct plan

Check Academic Plan

I have Extra Students

1. Drop the students from your class• Refer to Online Help under Manage Student Admission

Manage Student Admissions > Register Applicants

http://help.ineis.moe.gov.bn/ad/ad_3.3.php

2. Transfer or Withdraw the students• Refer to Slide 12 – Transfer/Withdraw Students

Resolving Data Issues

2. Check Students in Each ClassCheck every student in each class in your school

• Admit Students to School• Enroll Students to Class

Missing Students

• Drop Students from Class• Transfer/Withdraw StudentsExtra Students

• If incorrect, progress the students to the correct plan

Check Academic Plan

Checking Academic Plan

1. Check if your students’ Academic Plan is correct• Check the Class Roster in iNEIS System• Go to: Main Menu > Curriculum Management > Class

Roster > Class Roster• Search for the classes in your school• Check Academic Plan of the students, e.g.

– In Class 5A, all students must have Primary 5 Academic Plan– If the students have other Academic Plan, you need to change the

plan to Primary 5

Correcting Academic Plan

2. If Academic Plan of the students are wrong,• Update Student Program Plan

Refer to Online Help under Manage Teacher and Student Records > Maintain Student Records > Maintain Student Program Plan

http://help.ineis.moe.gov.bn/sr/sr_1.15.php

End of Presentation

Thank You