INVITATION TO TENDER PROCEDURE

IT–4144/SMB/HL-LHC (Point 1)IT-4155/SMB/HL-LHC (Point 5)

Two Tender Processes 2 IT:

IT–4144/SMB/HL-LHC (Point 1)IT-4155/SMB/HL-LHC (Point 5)

2 Consultants:A same bidder will not be awarded both contracts

Key dates Invitation to Tender issued:

17 December 2015 (IT-4144) and 18 December 2015 (IT-4155)

Compulsory bidders’ conference: 29 January 2016

Bids to be returned to CERN by 26 February 2016 Finance Committee: 15 June 2016 Contract clarification and notification Start of the contract: End of June 2016

Please do not request information concerning the outcome before FC approval

IT documents Tender form + annexes (Resource Forms) Technical specification + annexes Evaluation questionnaire General Conditions for Invitations to Tender

CERN/FC/5312-I/Rev Instructions for the preparation of bids Form of contract Terms of appointment of a panel of adjudicators

(to be dispatched)

Clarification Process

All questions shall be addressed in writing to

Lisa.Bellini.Devictor@cern.ch

Requests for clarification should be received earlier than 12 February

Clarification Process

All requests for clarification and CERN’s answers will be sent to all bidders, without identification of the source

Bidders shall acknowledge receipt of the email

Cover letter with bid shall acknowledge each individual CERN clarification correspondence received

Clarification ProcessPurpose:

• Request missing information in the IT or clarify potential ambiguity in the IT

• not submission to CERN of requests for changes / qualifications to the contract or to any other tender document

Any requested change to the tender documents shall be indicated in the bid (tender form) and will be assessed by CERN as part of the compliance of that bid

Basis of Award

«Best Value for Money»

award to the bidder submitting

the most economically advantageous bid

Selection & Adjudication Criteria(ref: section 3.1 of the tender form)

The following criteria and weights will be applied by CERN to evaluate the bids:

Criterion Weight

Price (inc. all relevant costs) 60Quality Technical refrences Contractual organisation and staffing Experience and qualification of key

personnel Proposed design methodology Quality Assurance procedures

40

TOTAL 100

Scoring(ref: section 3.2 of the tender form)

Total weighted score = (weighted quality score) + (weighted price score)

Where:Weighted Quality Score =

Accordingly, the maximum price score is awarded to the lowest compliant bidWeighted Price Score = Price weight – 50 C G

Most economically advantageous bid shall be the one with the highest Total weighted score

• Will be based on the Evaluation Questionnaire

• Bear in mind that: “The questionnaire duly signed constitutes the bidder’s technical offer, which terms shall become binding in case of award of contract. ’’

• CERN reserves the right to eliminate bids with a weighted quality score below 20

Quality assessment

Price Basis (ref: section 4 of the tender form)

All prices shall be quoted in the currency indicated in section 4.2 of the tender form, free of taxes, not subject to revision until 31 December 2018 (ref. Clause 12.4 of the contract)

Bidders are invited to complete RESOURCE FORMS 1 to 6 and to report the indicated total amounts in table 3 of section 4.3 of the tender form

RemunerationRemuneration and payment conditions are defined in the contract

Design services (1-2-3) shall be paid on the basis of lump sum amounts quoted in Resource Forms 1 to 3 (schedules of payment defined in Appendix A)

Construction management services shall be paid monthly in arrears, on the basis of the monthly rates quoted in Resource Form 4

Phase 5 services shall be paid monthly in arrears, on the basis of the daily rates quoted in Resource Form 5

Performance Guarantee

The first invoice shall be accompanied by a bank guarantee from a bank approved by CERN (BBB+ at least) of 10 % of the amount of the design phases and valid until issuance of performance certificate

VAT

Prices shall take into account CERN’s exoneration from VAT and import duties

VAT shall be subject to the rules and invoicing instructions as defined under the following link:

http://cern.ch/doc/vat.html OR http://cern.ch/doc/tva.html

Instructions for submission

CERN will apply a double-envelope procedure for the opening of the bids

Bidders shall establish a commercial and a technical bid to be submitted in two separate envelopes BUT sent in one single envelope bearing the reference of the invitation to tender.

Please refer to the document « Instructions for the submission of bids»

Return Date

Bids shall be returned to CERN on 26th February, 5PM at the latest

The postmark will be accepted as proof of date of posting

Information Contact

Lisa Bellini-DevictorT: +41 22 767 36 26

Lisa.Bellini.devictor@cern.ch

Law Applicableto Contractor’s Personnel

Reminder

According to its status CERN has established its own rules (i.e. SRR, safety rules, CPR) which are applicable to all

HOWEVER: Contractors shall comply with common law as well as CERN rules