June 4, 2009

Employment EligibilityVerification

Form I-9

Chabot-Las Positas Community College District

Office of Human Resource Services

June 4, 2009

Form I-9 The Form I-9 documents that each new employee is

authorized to work in the United States.

The employer verifies employment eligibility and records document information.

All employers are responsible for completion and retention of Form I-9.

Employers may face penalties for failure to comply with employment verification requirements.

June 4, 2009

Form I-9 Revision The United States Citizenship and Immigration Service

(USCIS) streamlined the I-9 process effective April 3, 2009.

There is a new list of acceptable documents.

Expired documents are no longer acceptable.

Only the revised Form I-9 should be used for new hires and reverification.

June 4, 2009

Completing Section 1

June 4, 2009

Completing Section 2

June 4, 2009

Completing Section 2

The District cannot specify which documents it will accept from an employee but the documents must be originals.

The employee must present: one document from List A or one document from List B and one document from List C

June 4, 2009

Completing Section 2

June 4, 2009

Completing Section 2 The District is not required to know with absolute

certainty whether a document presented is genuine or false.

The District is required to examine the original document and make a good-faith determination that the document: appears to relate to the employee; appears to be genuine; and is included in the Lists of Acceptable Documents on

Form I-9.

June 4, 2009

Completing Section 3

June 4, 2009

Common Mistakes The employee does not fully complete Section 1.

Documents listed in Section 2 are not in the proper column; not completely identified; or not listed.

Carefully review documents provided by an alien authorized to work.

June 4, 2009

Unlawful Discrimination There are four types of unlawful conduct under the

Immigration and Nationality Act (INA):

citizenship or immigration status discrimination; national origin discrimination; unfair documentary practices during the Form I-9

process (document abuse); and retaliation.

June 4, 2009

Unlawful Discrimination

Treat all employees equally when recruiting and hiring, and when verifying employment authorization and identity

during the Form I-9 process.

Failure to properly complete, retain, and/or make Forms I-9 available for inspection can result in penalties.

June 4, 2009

Resources Human Resource Services

(925)485-5236 Website

http://www.clpccd.org/HR/HRGovForms.php Form I-9 Instruction Handbook – Completing the I-9

United States Citizenship and Immigration Services, Department of Homeland Security Website: http://www.ucsic/gov/portal/site/uscis