KAIKOURA DISTRICT COUNCIL MEETING HELD AT 9.00AM ON WEDNESDAY 26 APRIL 2017 AT COUNCIL CHAMBERS, KAIKOURA CIVIC BUILDING, 96 WEST END, KAIKOURA. AGENDA 1. Apologies 2. Declarations of Interest 3. Open Forum – Session for members of the public wishing to comment on items included in this agenda. The meeting will adjourn following this item and resume following the Earthquake Recovery Committee Meeting. 4. Matters of Importance to be raised as Urgent Business 5. Minutes to be Confirmed: Council 15/03/2017 page 21 6. Reports to be Adopted: Finance, Audit & Risk 13/02/2017 page 27 Finance, Audit & Risk 13/03/2017 page 28 7. Minutes Action List Meeting Action Required By Progress Council 21/02/2017 Provide a report on radio stock and capabilities for Civil Defence Emergency Management Officer In progress waiting on information from Rural Fire. Council 15/03/2017 Investigate holding the Finance, Audit & Risk Committee meeting the week prior to Council. Chief Executive Officer To be rescheduled. 8. Finance Report page 30 9. Dog Control Report for the Year Ended 30 June 2016 page 52 10. School Speed Limits page 57 11. Adoption of Draft Recovery Plan page 59 The plan will be separately circulated. 12. Resource Legislation Amendment Bill page 75 13. Youth Council A representative of the Youth Council will be in attendance at 12.30pm to present this item.
Transcript
KAIKOURA DISTRICT COUNCIL MEETING HELD AT 9.00AM ON WEDNESDAY 26 APRIL 2017 AT COUNCIL CHAMBERS, KAIKOURA
CIVIC BUILDING, 96 WEST END, KAIKOURA.
AGENDA 1. Apologies
2. Declarations of Interest
3. Open Forum – Session for members of the public wishing to comment on items included in this
agenda. The meeting will adjourn following this item and resume following the Earthquake Recovery Committee Meeting.
4. Matters of Importance to be raised as Urgent Business 5. Minutes to be Confirmed:
Council 15/03/2017 page 21
6. Reports to be Adopted: Finance, Audit & Risk 13/02/2017 page 27 Finance, Audit & Risk 13/03/2017 page 28
7. Minutes Action List
Meeting Action Required By Progress
Council 21/02/2017
Provide a report on radio stock and capabilities for Civil Defence
Emergency Management Officer
In progress waiting on information from Rural Fire.
Council 15/03/2017
Investigate holding the Finance, Audit & Risk Committee meeting the week prior to Council.
Chief Executive Officer
To be rescheduled.
8. Finance Report page 30
9. Dog Control Report for the Year Ended 30 June 2016 page 52 10. School Speed Limits page 57
11. Adoption of Draft Recovery Plan page 59
The plan will be separately circulated.
12. Resource Legislation Amendment Bill page 75
13. Youth Council
A representative of the Youth Council will be in attendance at 12.30pm to present this item.
14. Public Forum
TIME NAME SUBJECT
12.45pm Jason Ruawai Regional Development Application for Paua Industry
1.00pm Gerald Nolan Ranui Cottage park over & overnight parking/camping
1.15pm Nigel Muir & Mark Fissenden Sports Complex
15. Committee Updates
16. Mayor’s Report page 78
17. Urgent Business
19. Council Public Excluded Session Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting, namely
a. Confirmation of Council Public Excluded Minutes 15/03/2017
b. Confirmation of Extraordinary Council Public Excluded Minutes 05/04/2017
c. Adoption of Finance, Audit & Risk Public Excluded Minutes 13/02/2017 & 13/03/2017
d. Earthquake Rebuild Governance Assurance and Delivery
The general subject matter to be considered while the public is excluded, the reason for passing
this resolution in relation to each matter, and the specific grounds under Section 48(1) and 7(2)(i)
of the Local Government Information and Meetings Act 1987 for the passing of this resolution
are as follows:
General subject of each to be considered
Reason for passing this resolution in relation to each matter
Grounds of the Act under which this resolution is made
Confirmation of Council Public Excluded Minutes 15/03/2017.
The exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the Local Authority to protect information where the making available of that information would likely unreasonably to prejudice the commercial position of the person who supplied the information or who is the subject of the information.
Section 48(1)(a) and 7(2)(b)(ii)
Confirmation of Extraordinary Council Public Excluded Minutes 05/04/2017
The exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the Local Authority to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between members or officers or employees of any local authority and to protect the privacy of natural persons.
Section 48(1)(a) and 7(2)(a), 7(2)(f)(i)
Adoption of Finance, Audit & Risk Public Excluded Minutes 13/02/2017 & 13/03/2017
The exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the Local Authority to protect information where the making available of that information would likely unreasonably to prejudice the commercial position of the person who supplied the information or who is the subject of the information
Section 48(1)(a) and 7(2)(b)(ii)
Earthquake Rebuild Governance Assurance and Delivery
The exclusion of the public from the whole or the relevant part of the proceedings of the meeting is necessary to enable the Local Authority to protect information where the making available of that information would likely unreasonably to prejudice the commercial position of the person who supplied the information or who is the subject of the information
Section 48(1)(a) and 7(2)(b)(ii)
To:
Council
Date:
26 April 2017
Subject: Finance Report
Prepared by:
Sheryl Poulsen Finance Manager
Authorised by:
Angela Oosthuizen Chief Executive Officer
Statement of Financial Position
1. Since the last report, cash has increased by $1.6 million, and the decrease in trade and
receivables by $0.9 million shows that a good proportion of the reason cash increased was
because the third rates instalment was received during March.
2. We had been forecasting stress on our cashflow to meet our supplier payment obligations
during March, and applied for a further cash advance from the Ministry of Civil Defence and
Emergency Management (MCDEM) of $463k plus GST.
3. In reality though, we withheld several significant invoices from the payment run while we
worked through queries with the suppliers about some of the work done and the costs
involved.
4. As a result, trade payables has gone from $715k reported in February, to over $3 million in
March. Had we paid all of those outstanding creditor invoices, we would have used all
available cash.
5. We are yet to start raising loans for earthquake work.
Statement of Comprehensive Revenue & Expense
6. The operating surplus has dropped back to $2.4 million, from $3.7 million last month.
7. Grants and subsidies have reached almost $5 million to date, including the $1.46M advance
from MCDEM, $2 million from the CDHB, $900k NZTA subsidies for roading emergency work,
and $288k donations to the earthquake relief funds (Mayoral and Other EQ Relief).
8. Other expenses have increased $2.2 million since last month, and are $1.38 million over
budget.
Statement of Activity Performance
9. This page shows the net operating result of each group of activities, and by taking
depreciation out of the equation, it attempts to show the net cash result of these activities.
Revenue Variances:
10. Revenue is up on budget by $6.08 million, as discussed above these mainly relate to
subsidies, donations and advances on insurance. The main variances in further detail, by
activity, are:
Activity Variance Permanent/ Temporary
Main Reason
Roading Down $227,600 Permanent NZTA claims will now mainly be related to the earthquake (rather than roading business as usual)
Community facilities
Up $521,270 Permanent
Development contributions now recognised as revenue – offset by lease revenues less than budget (including the Esplanade office)
Commercial activities
Up $217,807 Permanent Capital distributions from Marlborough Regional Forestry
Earthquake Event
Up $3,765,837 Permanent MCDEM subsidies, donations, and insurance recoveries
Hospital Up $1,886,799 Permanent Donations from CDHB and the Hospital Facilities Charitable Trust, offset by rates written off.
Expenditure Variances:
11. Expenditure is over budget by $1.44 million overall, with earthquake event expenses of
$3.76 million responsible for the variance. The main variances (over $25k) as below.
Activity Variance Permanent/ Temporary
Main Reason
Roading Under $112,058 Permanent Most maintenance and repair work will now be done as part of the earthquake response and recovery, rather than within business as usual.
Water services Under $83,140 Permanent
Sewerage services Under $41,844 Permanent
Community facilities Under $259,232 Permanent Cleaning, insurance, maintenance costs, also swimming pool contract costs
Commercial activities Under $35,403 Temporary Leased property management costs
Leadership & governance
Under $47,653 Temporary Election expenses and civic centre rent still pending, plus timing of insurance costs
Regulation & control Under $69,214 Temporary Some activities in a temporary lull, such as resource consents, building consents, and liquor licensing.
Safety & Wellbeing Under $27,397 Temporary Environmental health in a temporary lull, or focused on earthquake rather than business as usual
District development Under $126,480 Permanent Personnel reassigned to the earthquake recovery, and tourism strategy on hold
Earthquake event Over $2,281,878 Permanent Initial response costs, recovery team, investigating major renewal options, and temporary/urgent repair work
Statement of Cash Flows
12. Cash received from rates increased by $1.3 million since last month, being the due date for
the third rates instalment.
13. We had been forecasting stress on our cash flow during March, and applied for a further
advance from MCDEM, however several very substantial creditor invoices have been
withheld while we work through some queries with the suppliers.
14. Overall, cash has increased by $965k for the year to date; although there is $2.7 million of
creditor invoices being worked through, to be paid in April.
Capital Expenditure
15. The only real change to the first page of this project sheet is the Civic Centre build, which still
has some final costs remaining such as blinds, pin-boards and heat-pump/air-conditioning
for the Council chambers.
16. The undergrounding of the water main from Mt Fyffe to Ludstone Rd has now been
substantially completed.
Revenue vs. Expenditure
17. This graph highlights the quarterly peaks (in August, November and February) of rates
instalments, with November standing out due to the $2 million advances from MCDEM and
LAPP. In January we received $2 million from the CDHB, to repay the hospital loans.
Working Capital & Liquidity
18. Working capital has dipped into negative in March, because of the substantial creditor
invoices still to be paid.
19. Liquidity is currently 1.33:1, which means there is $1.33 cash or cash equivalents for every
$1.00 of payables due in the next twelve months; similar to last month.
Budget Performance (Revenue YTD and Expenditure YTD)
20. These are a graphic representation of the Statement of Activity Performance, so you can see
at a glance how activities are performing against budget and in comparison with each other.
Revenue & Expenditure Types
21. Rates make up only 34% of council revenue, which is a particularly low proportion (we would
normally expect rates revenue to be around 65% of total revenue by the end of the financial
year).
Earthquake Event
22. The table on the following page has been reformatted to show the actual amounts spent to
date, and how they have been funded. There is a time-lag between the payments out and
the subsidy coming back in, particularly for roading and NZTA claims.
23. MCDEM and LAPP advances give the Council a credit position at 20 March, for water and
sewerage repairs, but once again there are estimated commitments payable on 20 April that
will exceed that credit position.
Recommendation: It is recommended that the Finance Report be received.
Costs to date
Actual spent
to date MCDEM 60% LAPP 40%
Material
Damage
Insurance NZTA
Grants &
Donations
Council cost to
date
Roading
Urgent repairs 1,236,344 713,140 523,204
Water
Urgent repairs 1,203,321 760,397 600,000 -157,076
Sewerage
CCTV and urgent repairs 618,518 371,111 400,000 -152,593
1 Other Revenue includes the LAPP Insurance advance, Marlborough Regional Forestry joint venture capital distributions, and petrol tax. 2 Last financial year (December 2015) the council had started making its donations to the CDHB for the new hospital. This year, operating expenses are disproportionately high due to temporary and urgent earthquake repairs.
STATEMENT OF ACTIVITY PERFORMANCE (NET RESULT BY ACTIVITY EXCLUDING DEPRECIATION)
Streetlights 26,156 4,420 17% Needs recoding to earthquake repair
WATER SUPPLIES
South Bay water 80,000 220,000 299,197 100% Completed Completed Yes
Kaikoura pipe renewals 80,000 50,524 66% Superceded by earthquake repair
Kincaid renewals 20,000 - Superceded by earthquake repair
Oaro water treatment 4,000 - Superceded by earthquake repair
Peketa water 16,000 - Superceded by earthquake repair
SEWERAGE
Pump station renewals - 1,022 Superceded by earthquake repair
Oxidation pond fencing
and resource consent
90,000 - Will carry over to 2017/2018 or beyond
STORMWATER
Renewals 25,000 30,308 121% Completed
Upgrades &
improvements
25,000 - Superceded by earthquake repair
REFUSE & RECYCLING
New recycling bins 15,000 - On hold
Landfill capping &
aftercare
7,500 - As required Not required
COMMUNITY PROPERTIES
Library books and
items
26,000 6,852 26% Ongoing Was delayed while the library was closed
South Bay rock removal 50,000 250,000 23,269 8% Delayed Superceded by earthquake repair Delays
Airport runway reseal 50,000 - On hold On hold
New public toilets 30,000 - On hold
West End security CCTV 26,000 24,875 96% Completed Yes
Swimming pool 50,000 21,150 42%
Civic Centre 4,900,000 1,000,000 7,286,536 124% Substantially
completed
Carried over from previous years. Some internal fit-out costs remaining
(e.g. blinds, pin-boards, air-conditioning for council chambers & ECan)
Memorial Hall
fireproofing curtains 5,000 -
Completed within maintenance budget
Project Carried
forward
from
2015/16
Budget
$
Actual
Spent
$
Percent
complete
Date
scheduled
Projected
cost to
complete
Status Comments On
track?
COMMERCIAL ACTIVITIES
Forest pruning & thinning 4,464 Unlikely
LEADERSHIP & GOVERNANCE
Office furniture &
equipment
10,000 Office furniture gifted from Environment Canterbury
Computer equipment 20,000 742 4%
Ozone FBI reporting tool 20,000 16,000 80% Oct 2016 10,000 In progress The software licence has been purchased, and implementation has
commenced but halted due to earthquake
Yes
Vehicle replacement 20,000
EARTHQUAKE ASSET REPLACEMENT
Urban water reticulation 11,058
EQ Extra IT equipment 2,069
Urban water main
undergrounding
400,000
TOTAL 5,535,000 2,597,887 8,671,223 113%
Major variances:
The Civic Centre actual spent amount now includes only those costs which have been capitalised to date. Impairment losses, extra labour and scaffold hire, and other non-capital costs related to the failure of the insulation product in the roof have been eliminated from the total shown.
All capital work is now suspended pending the earthquake asset replacement & major repairs
Working capital is calculated by subtracting current liabilities from current assets, and is an indicator of our ability to pay our commitments to suppliers when payments fall due. It should always be our goal to maintain working capital above zero.
INVESTMENT QUARTERLY REPORT
FOR THE PERIOD TO 31 MARCH 2017
Objective
Ensure that the council’s investments;
Are managed prudently and effectively, thereby optimising value and return
Increase the size and value of its investment portfolio to enable increased levels of revenue to be returned to the community over time
Kaikoura District Council’s investment portfolio consists of short, medium and long term investments, and these must be optimised to provide sufficient funds for planned expenditure including the council’s ability to meets its payments as they fall due. Investments must therefore be chosen which -
are for the period of time that the funds are surplus
are able to be liquidated for the right price at the appropriate time
provide a spread of investments covering short, medium and long term Value and Mix of Investments
In order to optimise the council’s investment portfolio, and maintain an appropriate mix of short, medium and long-term investments, investments shall be kept at the following levels.
A minimum of $250,000 of its investment on short-term money market or fixed interest securities of not more than 30 days.
Other cash investments shall aim to achieve a return equivalent to the 90 day bill rates at the time the investment is made.
Investment in forestry assets, including Marlborough Regional Forestry joint venture, should not exceed 50% of the total investment portfolio where practicable.
The council’s investments shall include (but not be limited to) at least three of the following; a) Treasury Investments b) Property Investments c) Forestry Investments d) Equity Investments
Acquisition of New Investments
All proposed acquisition of new investments decisions are to be approved by the council, with the exception of treasury investments, which are managed on a day to day basis by the Chief Executive Officer and the Finance Manager.
Use of Revenue from Investments
Income generated from investment should be used initially to offset costs associated with owning and operating that investment. The use of surplus revenues will then be used according to:
a) the source and criteria attached to the initial investment sum, or the criteria attached to the fund from which the investment fund came, or
b) in accordance with any resolution of the council, or
c) for general operating revenue.
On maturity, investments held for a specific purpose will only be used for that purpose or reinvested for a further period. The capital portion of any investment will not be used to offset general operating expenditure unless the purpose for which the investment was initially set up no longer exists. The council may determine by resolution (on a case by case basis) to deviate from the above.
Proceeds from Sale of Assets
Council assets will be disposed of from time to time. Income received from the disposal of vehicles and operating plant will be credited to the council’s plant renewal account while income from the disposal of property will go into the council’s property account. The capital from these accounts will either be reinvested in a separate account for this special purpose, or used to purchase other assets required toward the realisation of the council’s strategic objectives. The funds could also be used to repay term debt but such a move would only be by resolution of the council.
Reporting Procedure
A report will be prepared quarterly on the council’s investment portfolio. Such a report will include:
a) the value and mix of the council’s investments
b) any changes to the mix and value from the previous report
c) terms and interest rates or treasury investment
d) net rental yields of property investments
e) earnings per share of equity investments
f) return on investment on each investment type
g) comparisons of actual returns versus budgeted returns
Assessment and Management of Risks associated with Investments
The Kaikoura District Council minimises its exposure to risk by;
a) maintaining a minimum cash on short term deposit of $250,000; and
b) encouraging diversification of the type of investments held;
c) limiting its treasury investments to those organisations identified in the council’s liability management policy
Day to Day Management Procedure
The day-to-day management of the council’s investment portfolio will be undertaken by the Chief Executive Officer. All treasury investments will be made by the Chief Executive Officer and recorded on deal reports. These reports will be held by the Finance Manager.
The authority to open new bank accounts shall be made by the council and at least two of the Chief Executive Officer, Executive Officer, Asset Manager and Finance Manager shall be required to sign cheques or electronic transfers associated with the investment.
Disclosure in Financial Statements
For the purposes of disclosing the council’s investment assets in its public documents, sinking funds and bank deposits are stated as Sinking Funds & Investments within non-current assets, and property and forestry investments are included within Fixed Assets.
REPORT ON COMPLIANCE WITH THE POLICY AND ANY CHANGES SINCE THE LAST REPORT
Value and Mix of Council’s Investments
This Quarter Last Year
Shareholding in subsidiaries 409,944 5% 405,044 6%
Bank deposits 2,892,843 36% 1,771,934 26%
Leased property 2,454,000 31% 2,581,925 37%
Equity investments 10,000 0% 10,000 0%
Forestry 102,771 1% 102,771 1%
MRF Joint Venture 2,057,938 26% 2,057,938 30%
7,927,496 100% 6,929,612 100%
Comparing the third quarter result to that of 31 March 2016, cash has increased substantially with incoming payments from the third rates instalment, NZTA and MCDEM. We are currently withholding creditor invoices of over $3 million while the costs are checked and verified.
Value & Mix of Investments
Shareholding in
subsidiaries
Bank deposits
Leased property
Equity investments
Forestry
MRF Joint Venture
Treasury Investments
Balance Rate Term Interest
On call account 1,638,181 0.55% On call 9,010
Special funds on call account 500,146 0.55% On call 2,751
MCDEM 533,097 0.55% On call 2,932
EQ Relief donations 87,517 0.55% On call 481
Mayoral EQ donations 133,903 0.55% On call 736
Term deposit 0 0.00% 0
2,892,843 0.55% 15,911
All cash balances are in on call accounts rather than term deposits, to meet commitments for the earthquake. This means we have exceeded the policy minimum requirement of $250,000 held on call. With the costs ongoing it is unlikely for there to be surplus funds to set aside for longer than 90 days.
Forestry Investments
Capital distribution payments from the Marlborough Regional Forestry (MRF) total $276,000 this year to date, of which we will pay Environment Canterbury their share of $36,929. Last year MRF paid the council $471,500 in distribution payments. We sold the Clarence forest to the landowner in August 2015. The South Bay Forest is not generating any revenue, but incurs expenses such as rates and insurance. The airport terminal and hangars have required some urgent repairs (ongoing), and the hangars themselves are unusable. The tenants lease payments have been suspended.
Net Rental Yields of Property Investments
The Wakatu Quay properties disclose the amount the lessee has actually paid, rather than the amount they have been invoiced.
Note EBIT refers to Earnings before Interest and Tax.
Equity investments
The council prepaid $9,000 to Civic Assurance in 2012 to purchase 10,000 shares, and those shares have now been issued. The shares have a value of $10,000.
Return on Investments
Value Return Yield Target Achieved
Shareholding in subsidiaries $409,944 - 0.00% 2.00% No
Subject: Dog Control Report for the Year Ended 30 June 2016
Prepared by:
Catherine Ford Animal Control Officer Suzanne Syme Executive Officer
Authorised by:
Angela Oosthuizen Chief Executive Officer
Purpose and Origin: The purpose of this report is to provide Council, the community and government an update on Dog Control Activity in the Kaikoura District for the year ended 30 June 2016. Executive Summary: Section 10A of the Dog Control Act 1996 requires territorial authorities to report on god control practices and policies each financial year. Degree of Significance of the Decision: This is not a significant decision in terms of Council’s Significance and Engagement Policy Recommendation: The Council adopt the Dog Control Report for the 2014/2015 year. Background: Section 10A of the Dog Control Act 1996 requires territorial authorities to report on dog control policy and practices each financial year. The report must include information relating to;
the number of registered dogs
the number of probationary and disqualified owners in the district
the number of dogs classified as either dangerous or menacing under section 31 and the relevant provision under what the classification is made
the number of infringement notices issued
the number of dog related complaints received and the nature of those complaints
the number of prosecutions taken under this Act.
The Kaikoura District Council is also required to file public notice of the report by means of a notice published in one or more daily newspapers circulating in the district. Within one month of the report being adopted by Council a copy is to be sent to the Secretary for Local Government. Options:
Option Advantages Disadvantages
Adopt the Dog Control Report Council meets its legislative requirements under the Dog Control Act.
No disadvantages
Do not adopt the Dog Control Report
No advantages Council does not meet it legislative requirements under the Dog Control Act.
Community Views: The community has not been asked for feedback on this report as it is a record of dog control activity which has happened during the year. Financial Implications and Risks: There are no financial implication associated with adopting the report. The only risk is not adopting the report in which case Council will not meet its legal obligation to report on dog control activity.
Dog Control Report for the Year Ended 30 June 2016
1. Dog Control in the District There were 1259 dogs registered in the Kaikoura District for the year ended 30 June 2016. The percentage is 60/40 registered as working dogs in the rural areas. The Kaikoura District now has three Animal Control Officers two who work week on week off and one casual who deal with all complaints, impounding of dogs and infringing of dog owners as well as all Stock related issues and welfare issues (before SPCA). 2. Dog Control Enforcement Practices A total of 206 complaints were received during the year compared with 64 the previous year. 81 of these were for roaming dogs which were located; however there were a number of occasions where on arrival the dog could not be located. Due to the difficulty of finding roaming dogs the Animal Control Officer only attends calls for roaming dogs where the dog has been caught and tied up or the situation is deemed dangerous. 2 complaints was received regarding dog attacks on/at people and one dog was destroyed and the other was from Christchurch so was handed to Christchurch Police and Animal Control there. 2 complaints was received regarding dog bites, the dogs were not destroyed at the request of the complainants. Both dogs were classified as dangerous. An infringement was issued to both owners. 8 complaints was received regarding dogs killing sheep. One dog on two occasions and was put dog at owner’s request, and they paid for the loss to farmer. The other 6 call outs were to the same property and the so called same dog. This took a lot of proving and investigating but finally caught the dog in action on video and owner then put dog down rather than go to court and did eventually pay the farmer for his loss. 3 complaints were made in regard to dogs killing chickens and cats. The owners were found and one owner volunteered to put their dog down the other two were issued infringements. 52 complaints were received regarding barking dogs. The Dog Control Officer continues to work with dog owners until the nuisance is abated. A lot of these are ongoing and we are still working with them. Some have been issued infringement notices others we are working with using bark collars, and education around bored pets.
11 complaints were received regarding dogs rushing and we are working with the dog owners to ensure this does not occur in future. Education to owner as to why this is happening and how we can ensure does not happen again (most have just been one off, and not really true rushing call outs by the public who rung.) 3 dogs were removed from unfit owners and re-homed. 26 dogs were reported lost or missing, all which were found and returned by Animal Control or general public.
3. Dogs Prohibited, Leash Only and Dog Exercise Areas There were no dogs found in the prohibited areas by the Animal Control Officer. 4. Animal Welfare: 23 calls in regard to dog welfare in the Kaikoura Area were received. One resulted in a dog having to be destroyed as directed by the Blenheim SPCA. All others were dealt with through education and follow up visits by us or local vets or Ministry for Primary Industries staff. 4. Disqualified and Probationary Dog Owners The Kaikoura District classified one dog owners as a probationary owner and disqualified one owner during the year. 5. Menacing and Dangerous Dogs At 30 June 2016 11 dogs in the Kaikoura District had been classified as menacing or dangerous. 6. Statistical Information
Category As at 30 June 2016 For Period 1/07/2015-30/06/2016
1) Total #Registered Dogs 1259
2) Total # Probationary Owners
1 Nil
3) Total # Disqualified Owners
1 Nil
4) Total # Dangerous Dogs 6 4
5) Total # Menacing Dogs 5 2
6) Total # infringement Notices
12
7) Total # Complaints/Calls Received
246
8) Total # Prosecutions Taken
Nil
7. Dog Registration Dog registration fees for the year were as follows. The Council offered a set rate for owners with three or more dogs. A discounted rate was offered to owners dogs with which were neutered or spayed.
All Prices Include GST
Standard Fee $50.00 per dog
Responsible Dog Owner Status $35.00 per dog
Neutered or Spayed Dogs $40.00 per dog
Menacing/Dangerous Dogs $80.00 per dog
Working Dogs (three or more)3 $95.00
Working Dogs (less than three) $35.00 per dog
Guide Dogs -
Late Registration Penalty
Each dog Three dogs or more (Working Dogs only)
$15.50 $37.00
Impoundment Fees
First Offence Second Offence Third Offence Daily Impoundment Fee
$50.00 $100.00 $150.00
$20.00 per day
Licence Fee for keeping more than two dogs in a residential area (Kaikoura Township, Oaro, Goose Bay, Puketa, Hapuku, Rakautara, Clarence and Kekerengu)
$40.00
8. Late fees were applied to owners who did not register their dogs before 1 August 2015.
3 Working Dogs are as defined in the Dog Control Act 1996
To:
Council Meeting
Date:
27 April 2017
Subject: School Speed Limits
Prepared by:
G Essenberg Operations and Maintenance Manager
Authorised by:
A Oosthuizen Chief Executive Officer
Purpose and Origin: To confirm whether there should be a change to school or other speed limits. Executive Summary: The Council has been requested to reduce the speed limit outside Suburban School. Many schools throughout New Zealand have a 40km/hr speed limit outside the school in the interest of school safety. There are potential issues if speed limits are not viewed on a District wide basis. Background: The Suburban School Board has requested that the speed limit outside their school be reduced to 40km/hr. There have been previous requests to review the speed limits on a wider scale within the district. Issues and Options: The Council has not recently reviewed the speed limits in and around Kaikoura. There is a mismatch of speed limits on the Kaikoura Flats, 70, 80 and 100km/hr. It had been identified previously that this was a low priority project. There are several schools in the Kaikoura District. The Suburban School would rank low in the priority for having a reduced speed limit. There needs to be consistency across the District including across urban and rural schools and this needs to be integrated with other speed limits. There is always the possibility of an accident outside a school as there is on any road in the District. Any change to the speed limits should be on a consistent and planned basis and should not be a single ad hoc response to a request. The options are as follow:
Do nothing
Request report from traffic consultant on a speed limit review for Suburban School
Request report from traffic consultant on a speed limit review for all schools
Request report from traffic consultant on a speed limit review for the District
Financial Implications and Risks: The works are funded through normal consultant and traffic service renewal budgets under traffic services. Costs are estimated at $10,000 per site for school signage and a similar amount for the report
on all schools. For a district wide review of speed limits the estimated consultant costs is $20,000 with an additional $20,000 to replace signage. There is a risk that not doing all schools would see a difference in vehicle speed between schools. There will be issues with enforcement and there will be issues with school children believing they are safer as a result of the speed limits.
Recommendation: That the Council further investigate a review of all speed limits and include the option of implementing a 40km/hr speed limit across all schools in the District.
Present the draft Recovery Plan which the Steering Team signed off at its meeting on Friday 7th April
To outline the work of the Recovery Plan Steering Team since it was appointed on 21st December
To suggest how Council may wish to consider oversight of the implementation of the plan. Executive Summary There has been extensive engagement with the community starting on 23 November 2016 and
ending with a Community Expo on 1 April 2017. A Steering Committee was appointed pre-Christmas.
Its main tasks were to guide the further engagement strategy and present a Draft Plan for Council to
adopt. The process took longer than anticipated because of the quantity of feedback received. We
received extensive pro bono and volunteer help. The document itself was written by professional
writers in conjunction with local iwi and the graphics were done locally.
Recommendations That Council 1. Receive this report. 2. Adopt the Draft Recovery Plan “Reimagine Kaikoura District” as the District’s Recovery Plan. 3. Thank the Recovery Plan Steering Team, and the Recovery Manager and his team for their efforts in putting together the Plan. 4. Launch this Plan formally to the public and the press emphasising shared ownership with the whole Kaikoura District and to thank them for their input and commitment to the Recovery Plan. 5. Request that our Mayor write to the Mayor of Christchurch to thank her for the support from Christchurch City Council staff throughout the process. 6. Appoint a Recovery Plan Implementation Steering Team or Committee. 7. Request the Recovery Manager prepare a report outlining Draft Terms of Reference, options for membership, and a recruitment/appointment process, for such a Steering Team or Committee for Council’s June meeting. 8. Considers cultural taonga that emphasis the recovery. Background: Community engagement commenced on 23 November 2016 with a meeting of all the businesses in
the District. Over 280 people attended and formed themselves into sector groups, appointed
convenors and commenced, among other tasks, data and information collection.
On 16 December 2016 the first residents’ meeting was called; these continued on a regular basis.
Council appointed Danny Smith as Recovery Manager on 21 November 2016. His appointment was
officially ratified by Canterbury’s Joint Civil Defence and Emergency Management Committee on 12
December 2016.
During late November and early December, Danny appointed the Recovery Team. Appendix A shows
this structure.
Council appointed a Draft Recovery Plan Steering Committee on 21 December 2016. Membership of
the Committee was –Councillor Pablecheque, Deputy Mayor Howden, Danny Smith (Recovery
Manager), Angela Oosthuizen (CEO), Major Timms (Iwi), Taukiri Manawatu (Iwi), John Wyatt
(Community).
Ranald McDonald was appointed on 12 February 2017 to replace Taukiri Manawatu as an iwi
representative
Councillor Harnett was appointed to the Committee on 7 March 2017
The Steering Committee’s role was to present a first draft of the Plan, including a proposed
community engagement strategy by 18 January and a final draft plan by the 1 February.
Key achievements of the subcommittee were as follows: 1. Confirming further stages of engagement – the community survey followed by a Workshop
(the outcome of the workshop can be found in Appendix B) and finally our Recovery Expo. This can be viewed on https://www.facebook.com/KaikouraDistrictCouncil .
2. Confirming a joint approach to writing the plan to ensure a local “look and feel”. 3. Two workshops to guide the content of the document. 4. A final meeting to sign off the draft plan and a Council report to go with it.
The Committee did not meet the timing deadlines. In hindsight, they were overoptimistic and we
also underestimated the amount of feedback that we would receive and the time it would take to
collate and analyse it.
Between January and March, Christchurch City Council played an invaluable role in working with and
guiding the Recovery Team through the process. In particular, they analysed all the information we
collected into manageable themes, facilitated the community workshop including providing a
summary of the outcomes, provided professional writing and communication expertise, and
supported us with planning and delivering the Expo.
Community Views The draft Plan itself reflects community views.
Financial From a financial perspective, costs in producing the Plan itself have been minimised because of the amount of voluntary effort by members of the community and because of the pro bono work that Christchurch City Council have done for us. Estimated Costs to date are $8,000. It is too soon to accurately quantify costs associated with Plan delivery. The action plan section has
colour coded actions into low, medium, and high cost while noting that these costs are indicative
project costs with more work being required to refine them. It should also be noted that Council has
many delivery partners and many funding options to explore.
Risk One risk is that Plan is overtaken by other priorities and/or Council does not have the resource to
deliver on the actions for which it is accountable. Secondly, ongoing community and stakeholder
collaboration will be required to deliver on many actions; there is some risk that this may not occur
to the degree necessary.
With regard to Council accountabilities, the CEO is committed to monitoring progress, to ensuring
that staff position descriptions include clarity on accountabilities relating to the Recovery Plan, and
to ensuring that appropriate Recovery functions transfer to Council at the appropriate time.
One option to mitigate the risk that ongoing community and stakeholder collaboration does not
continue as required would be for Council to appoint a Steering Team or Committee to oversee this.
Context Developing a general plan for recovery comes within the overarching purpose of the Council under
section 10 of the Local Government Act 2002 guided by the principles of section 14.
Issues and Options: Option 1 – Adopts the Draft Recovery Plan (preferred option) Option 2 – Does not adopt the Draft Recovery Plan
Option Advantages Disadvantages
Option 1 Meets CDEM framework guidelines Gives community the opportunity to contribute Provides information for Council plans Provides community with earthquake a vision for the future
Could raise unrealistic expectations May impose financial burden if not well managed
Option 2 No clarity about the future Community disillusionment because of “non delivery
Appendices A Organisation Structure B Workshop Summary The Draft Recovery Plan is a separate attachment
Kaikōura District Council – Structure
Chief Executive
Angela Oosthuizen
Jane Parfitt -Advisor to Chief Executive
Health
Safety & Wellbeing
Residential Housing
Welfare
Lead: S Haberstock
Iwi Partner: Ma-rea Unahi
Community Hub PM
Admin Assistant
Social Environment Work
Stream
Business
Individuals
Government
Tourism
Lead: Mel Skinner
Iwi: Rawiri Manawatu
Economic Environment Work
Stream
Commercial/
Industrial Property
Waste Pollution
Natural Resources
Biodiversity & Ecosystems
Amenity Value
Lead: Rachel Vaughan
Iwi Partner: Butch MacDonald
Natural Environment Work
Stream
Resilience
Rural Economy
Recovery/Adaption to the
Environment
Lead: Colin Nimmo
Iwi Partner:
Rural Co-ordinator
Rural Environment Work
Stream
Lead: Don Young
Iwi Partner: Major Timms
Infrastructure & Community
Amenities Work Stream
Lifeline Utilities
Council Building
Council Infrastructure
Other Public Infrastructure
Local Recovery Office
Danny Smith/Local Recovery Manager Iwi Partner (Ngai Tahu)
Major Timm
Admin Business as New
Infrastructure Finance Support Services
& Regulatory
Planning & Building Control
G Essenberg (Eng Mgr)
AN Other (Engineer)
Christian Roy (Asst Eng)
H. Manning (GIS)
AN Other (Asset Mgmt)
S. Poulsen (Mgr)
P Christensen
N. Telford (Asst
Acct)
N Eagle (Rates)
R Wilson
(Creditors)
Suzanne Syme
(Team Lead, HR,
Agenda)
Dogs
Catherine Ford
Meredith Ingram
Front Desk
T Hamilton
J Henley
Liquor Licensing
J Koops
Grants & Admin
B Taylor
Environmental
Health
Food & Health
Matt Hoggard (Team Lead)
Alex McCormack
Resource Consents
AN Other
Policy Planner
Communications
Bdlg Admin
J Marsden)
Bdlg Inspectors
D Allen
A Reardon
M Smith
Library
C Barker
Jackie Brown
Ging Roberts
Doris Mackley
Iwi Partner: Henare Manawatu
Authorised : A Oosthuizen CEO
29/11/2016
Accommodation
Convenor: Gerald Nolan
Economic Recovery Sectors
Essential Services
Convenor: Rob Roche
Fishing
Convenor: Gavin Campion
Hospitality
Convenor: Fiona Read
Industry/Construction
Convenors: Suzanne Syme
Rachel Vaughan
Professional Services
Convenor: John
McDonald
Retail
Convenor: Bruce
Hills
Rural
Convenor: Colin
Nimmo
Sport Clubs
Convenor: Mark
Fissenden
Tourism
Convenors: Lisa Bond
Lynette Buurman
Residents
Convenor: Thora
Lawson
Kaikoura District Council Framing Our Future Recovery Workshop
31st January 2017
Introduction
This report captures the output from the Kaikoura District recovery workshop held on the 31st January 2017 at
the Memorial Hall in Kaikoura. The primary objective was to understand the community and stakeholder feedback
received to date so that key themes, goals and priority actions could be determined. The workshop was attended
by a cross section of sector working group members and community representatives.
Executive Summary - key themes
Community and Family
Kaikoura was seen as a great place to live, raise a family and be part of a strong and resourceful community.
Caring for individuals, families, elderly, youth and isolated or vulnerable populations was seen as very important.
Promoting healthy and active lifestyles was to be supported through education, housing, sports, recreation and
community facilities and events. There was a firm view that there should be a focus on the provision of
community services and facilities. Workshop discussions often focussed on perceptions of health and well-being
prior to the earthquakes. The psychosocial issues currently facing the district was not overly emphasised which
may reflect the commercially focused workshop participants. The shortage of appropriate, affordable housing was
highlighted, however it was unclear if this was a real or perceived problem for the region. The need to consider
the whole district was reinforced as was the need to involve remote communities in recovery processes.
Prosperity and Opportunity
Attracting visitors back to Kaikoura was identified as a key challenge for the district. Under-pinning this
conversation was the urgency around re-instatement of the access along state highway one. Many business
owners raised concerns about long term business sustainability and survival beyond 12 months. Workshop
discussions often focussed on the reactions, impacts and experiences learned during and after the earthquakes
however the need to address future challenges around diversification of the Kaikoura economy and the need to
find alternative sources of income for the Council were also discussed. Kaikoura was seen as a place of great
potential and opportunity with unique experiences for visitors. A wider range of offerings was discussed to
provide year attraction.
Natural Environment
The importance of the natural environment was acknowledged by most attendees as a key driver for living in the
district. The natural beauty and bounty of the region was a key attractor to be preserved for current and future
generations to enjoy. The sustainable management of construction and demolition waste and asbestos
management were identified as key challenges as well as the need to build resilience to future natural hazards -
earthquakes, tsunami, floods, drought and sea level rise (climate change). Restoring and protecting fisheries and
waterways were also discussed along with beautification of the town and waterfront areas.
Infrastructure and Facilities
Past under investment in rural infrastructure, community facilities and roads, was seen as a gap that needed to
be addressed during the recovery. Providing improved cell coverage and upgrading broadband access was
considered as critical to recovery as the reinstatement of the state highway. Demand was high for a wider range
of community facilities and the reinstatement of the pool. A clearer understanding of the issues and opportunities
is needed in order to progress numerous developments identified by the community. Business cases will be
needed to support investment decisions. The cost of repairing and providing new infrastructure and facilities for a
small population was identified as an on-going challenge.
Connected and Future Focussed
Stronger connections throughout the Kaikoura region, to the rest of New Zealand and globally developed as
theme in the workshop. This was coupled with being future focused and future-proof to natural hazards and other
challenges such as the need to provide education and employment opportunities for youth and better facilities for
an aging population. Boosting the resilience of the state highway and rail networks combined with understanding
and addressing seismic and tsunami risks were identified as key recovery opportunities. Smart use of technology
was also considered to align with improved internet networks.
Workshop Approach
This was a four hour facilitated workshop with key stakeholders from community, business and local government.
Participants were intentionally mixed on each round table. The workshop process was future focussed however
some time was spent in “setting the scene” which required communicating the results of community engagement
undertaken to date and some “key facts” to set realistic expectations about what can be achieved through a
recovery plan.
The workshop explored: - Key values for Kaikoura - Current and future challenges - High-level goals for the district based on the community feedback received - Priorities for Kaikoura District using a sub-set and cross section of community ideas - Key actions that could be implemented to achieve the goals
Attendance
Winston Gray - Mayor Danny Smith - Recovery Manager Henare Manawatu - Iwi Angela Oosthuizen - CEO Neil Pablecheque - Chair Taukiri Manawatu - Iwi Major Timms - Iwi John Wyatt - Community Rep Fiona Read - Hospitality Bruce Hills - Retail Roz Hills - Retail Mel Skinner - Economic/Business Kauahi Ngapora - Whale Watch Lynette Buurman - Dolphin Encounter Daniel Jenkins - Kaikoura Cheese Mark Fissenden - Sports Thora Lawson - Residents Sue Murray – Rural Matt Hoggard - Building & Planning Rachel Vaughan - Environmental Marcus Solomon - Iwi Butch McDonald - Iwi John Murray - Rural Bob Todhunter - Rural Susi Haberstock - Social Recovery Glen Ormsby - Tourism Angela Blunt - CDHB Recovery Mary Gray - Principal St Joseph's School
Workshop Summary
Why We Live in Kaikoura
Workshop participants were asked what they love about living in Kaikoura. The following are key values to
preserve and celebrate about the region.
Kaikoura:
1. Has outstanding natural beauty, its coastlines, mountains and landscapes.
2. Offers a superb lifestyle with a diversity of opportunities.
3. Has a strong and resourceful community.
4. Is a great place to raise a family.
5. Is a unique destination with real potential for business.
6. Has a rich history and culture.
Workshop output
Challenges for Kaikoura
Workshop participants were asked to list key current and future challenges for the social, economic, built and
natural environments of Kaikoura.
Participants identified an overarching challenge for the region as the need for inclusive and enabling community
leadership throughout the recovery process. Strong collaboration between Council, Iwi, business and community
leaders was seen as important. Other challenges identified are listed below.
Social Economic Built Natural
Now Acute health and
wellbeing issues e.g.
stress and worker
safety.
Social and physical
isolation especially for
rural communities but
also more vulnerable
residents.
Housing quality and
quantity
Opportunities for youth
and retaining families in
the community
Improved accessibility
for the elderly and
disabled.
Attracting visitors back
to Kaikoura
Business sustainability
- surviving next 12
months
Employment
opportunities and job
security
The cost of repairing
and providing
infrastructure and
facilities for a small
population
Restoring access to
Kaikoura via land, sea
and air
Repairing key
infrastructure damaged
by the quakes
Providing facilities for
tourists
Sustainable rebuild
opportunities e.g.
healthy homes and
efficient buildings
Restoring quake
affected natural
assets – coast and
rivers
Sustainable
management of
construction and
demolition wastes
and asbestos
management
Future Maintaining local social
services
Care of and facilities for
elderly
Affordable housing
Supporting long-term
community resilience
Diversity of the
Kaikoura economy
Finding alternative
sources of income for
Kaikoura Council
Resilient infrastructure
Maintaining
infrastructure and
facilities to keep up with
growth
Resilience to future
natural hazards –
quakes, floods,
drought and sea
rise (climate
change).
Workshop Output – Current and future challenges
Ideas for Kaikoura
Workshop participants were provided with a summarised list ideas generated from the resident’s survey and sector
group reports. The list of ideas provided to participants represented the most popular ideas (e.g. swimming pool),
but also demonstrated the diversity of ideas generated (e.g. promote sustainability in the rebuild). The full
summary of ideas provided to participants is listed below.
Built Environment Ideas Economic Environment
1 Reroute Lyell Creek to create more land Develop/renovate wharf/marina area
2 Improve street lighting for safety / environment e.g
Tekapo Build adventure bike park
3 Improve West End/SH 1 intersection Build more high end hotels
4 Upgrade / increase public amenities (toilets) Increase and diversify tourism marketing
5 Upgrade / increase playgrounds Build a new aquarium and marine research
laboratory
6 Build a skate park Build a conference centre
7 Build an education hub Extend and develop the airport
8 Build an art gallery Build gondola up Mount Fyffe
9 Build more cycle paths around town and cycleways
along coast Improve information centre
10 Build a community pool / aquatic facility Provide bike hire
11 Build a sports / recreation centre Restore Mayfair theatre
9 Creation of stormwater retention and treatment areas Out-reach support for vulnerable and isolated
communities
10 Investigate use of land from coastal uplift Provide temporary accommodation support
11 Work towards a plastic bag free Kaikoura Develop community events – school holiday
programmes
12 Fund asbestos assessment and Hazardous Waste
removal
Promote community wellbeing eg youth / elderly /
workforce
13 Construction and demolition waste management and
reuse Promote mental health including drug and alcohol
support
The on-line sample of the resident’s survey contained 66 responses and approximately 450 ideas which were
collated under the following headings. There was a clear demand for community facilities –
aquatic/recreation/sports centre as well as beautification of the town centre (Figure 1). Other commonly
mentioned ideas were improved walking and cycling networks, a community/education hub and new recreation
facilities – cycle/skate park and playgrounds.
Ideas for harbour and marine facilities, airport extension, roading and infrastructure weren’t as prominent in the
resident’s survey but were considered high priorities in the Sector Group Reports (Figure 2) and by workshop
participants in the prioritisation session.
Figure 1 Summary of the on-line Resident Survey Results
The importance of community facilities was highlighted by both the Sector Groups and the resident survey.
However, the Sector Groups placed greater emphasis on economic development for the region (Figure 2).
Improving access throughout the District, providing tourist facilities, boosting marketing and diversifying the
economy were raised more often by the Sector Groups.
0 5 10 15 20 25 30 35
Community facilities
Improving access / transport
Tourism recovery
Tourist attractions / facilities
Diversify tourism
Improve economy
Emergency response / preparedness
Natural environment
Waking and cycling facilities
Job creation
Telecommunications
Community development
Beautification of Kaikoura
Academic initiative
Other themes
Statements
Sector Survey - key themes
Figure 2. Summary of the Sector Group Reports
Prioritised ideas
Participants were asked to prioritise actions based on perceived urgency and importance.
Ideas perceived to be of critical importance were:
1. Region-wide improvements to mobile phone communications
2. Restore state highway access
3. Promoting mental health and outreach support for vulnerable and isolated communities.
4. Improving disaster preparedness for the community
5. Repair of the South Bay Harbour functions.
6. Improved access to broadband.
7. Marketing Kaikoura as being open for business.
8. Natural hazard protections – rock fall, flood risks.
Ideas perceived to be of high importance and urgency were:
1. Extending and developing the airport
2. Construction and demolition waste management
3. Increasing the diversification of tourism market
4. Community facilities – aquatic facility, public toilets, sports and recreation facility
5. Road improvements at the west end / state highway intersection
6. Mayfair theatre restoration and utilisation / cinema
Ideas perceived to be of moderate importance and urgency were:
1. Locally lead fisheries protection
2. Facilities to support elderly – retirement village and dementia care
3. Affordability and quantity of housing
4. Developing a skate park
5. Revitalising the esplanade and town waterfront
6. Building a conference centre and more high-end hotels = diversify tourism and overcome seasonality
issues
7. Build an adventure bike park
8. Improved accessibility for the elderly within the town centre
9. Improved urban design for the town centre
10. Community events and activities
11. Encouraging sustainable transport options
Ideas perceived to be of less importance and urgency were:
1. A new aquarium and marine research laboratory
2. Options to improve food security
3. More cycle and walking paths around the town
4. Redevelopment of the north wharf area
5. Increasing the number and quality of playgrounds
6. A multi-purpose community centre
7. Improved landscaping and grooming of the town’s beach
8. Plastic bag free Kaikoura
9. Art gallery
10. Improve walkways or cycleways across the region
11. Improved street lighting – night-time park (e.g. like Tekapo)
12. Dog park
13. Gondola up Mt Fyffe
Workshop Output – Prioritization Process
High level goals and actions
Goals for Kaikoura District:
1. Kaikoura has strong and caring communities (community and family theme)
2. Kaikoura has a diverse and sustainable economy (prosperity and opportunity theme)
3. Kaikoura has quality facilities and infrastructure supporting residents and visitors (facilities and
infrastructure theme)
4. Kaikoura protects, enhances and celebrates its natural environment (natural environment theme)
5. Kaikoura is well connected and looks positively toward the future (connected and future focused theme)
High Level Actions
Kaikoura has strong and caring communities
We will:
1. Work with the District Health Board and partners to promote health and wellbeing, including outreach
support for vulnerable and isolated communities.
2. Investigate the housing requirements of the community and encourage supply to meet the needs
identified (e.g. a growth strategy that considers housing demand, supply and affordability).
3. Create a community facilities forward work programme to repair, replace or establish new community
facilities important to Kaikoura residents and visitors.
4. Develop a programme of community events to foster positive community interactions and enliven the
town.
5. Encourage the establishment of a retirement village and dementia care facilities for Kaikoura.
Kaikoura has a diverse and sustainable economy
We will:
1. Establish a campaign to attract visitors to the Kaikoura region and grow an online presence to sell goods
and services from the region.
2. Develop strategic partnerships to attract investment in the region.
3. Investigate options to attract year round visitors to Kaikoura and to diversify tourism opportunities (e.g.
consider higher value tourism, marketing, facilities or ventures needed).
4. Investigate development opportunities for the North / Old Wharf and South Bay Marina areas.
5. Explore with local education providers opportunities to collaborate on the provision of educational
services and facilities (e.g. explore a local education hub)
6. Investigate the potential for Kaikoura to become a marine research centre for New Zealand to attract
year round researchers and students to the district.
7. Investigate the potential for Kaikoura to become a marine research centre for New Zealand (e.g. marine
lab and aquarium).
Kaikoura has quality facilities and infrastructure supporting residents and visitors
1. Work with key partners to ensure the state highway and rail network are re-established as quickly as
possible and include resilience to future natural hazards.
2. Work with the community to develop master plans for the Kaikoura Town Centre, Esplanade, North
Wharf and South Bay areas to help deliver on community aspirations for these areas such as seating,
BBQs, public toilets, pathways and improved accessibility for all ages and abilities.
3. Encourage the protection and restoration of heritage and cultural sites in the region.
4. Explore with the community the development of a multi-functional aquatic facility and recreation centre.
5. Work with Transit New Zealand to explore safety improvements to the West End – State Highway
intersection.
Kaikoura protects, enhances and celebrates its natural environment
1. Ensure policies and approaches are in place to safely manage construction and demolition wastes, such
as building deconstruction, the reuse of materials and asbestos management.
2. Provide local leadership for the stewardship of the coastal marine environment and restoration of
waterways.
3. Encourage behaviours that support sustainable living and local food security.
Kaikoura is well connected and looks positively toward the future
1. Work collaboratively with agencies to better understand and address natural hazards in the district.
2. Strongly advocate for improved mobile phone and broadband communication networks within the region
and support the installation of network infrastructure.
3. Support individual and collective responsibility for being prepared for future earthquakes and other
natural hazards.
4. Support the future proofing of the Kaikoura airport including a runway extension to allow a greater range
of planes to land more safely.
5. Investigate opportunities presented by coastal uplift such as safer and more resilient transport networks,
walking / cycling paths and restoration planting along the coast.
Next Steps
It was agreed that workshop participants would receive detailed outputs from the workshop they attended. The Council was tasked with preparing a draft Recovery Plan for Kaikoura based on the community and sector feedback received and the workshop outputs. Further communication with the community was suggested to provide a summary of the feedback received through the resident survey. A community road-show or public event was discussed for explaining and exploring the content of the Draft Recovery Plan. Further analysis would be needed for many proposed actions such as a needs assessment, business case and feasibility. Priority actions within the Draft Recovery Plan would need to pass through the Council’s normal Annual Plan or Long-Term Planning process.
To:
Council
Date:
26 April 2017
Subject: Resource Legislation Amendment Bill
Prepared by:
Renay Weir Senior Planner
Authorised by:
Angela Oosthuizen Chief Executive Officer
Purpose and Origin: The purpose of this report is to inform Council of the Resource Legislation Amendment Bill (‘The Bill’) passing its third reading on 7 April 2016. The Bill proposes significant changes to the Resource Management Act 1991 (RMA), Reserves Act 1977, Public Works Act 1981 (PWA), Conservation Act 1987 and Exclusive Economic Zone (Environmental Effects) Act 2012. The Bill will become legal when it receives the Royal ascent which is expected in the coming weeks. This report will highlight the key changes proposed and its impacts to Kaikoura District Council’s planning functions. Background: As part of the Government’s commitment to ensuring the RMA provides greater certainty for communities to plan for, and meet, their area’s needs in the most effective and efficient way, the Resource Legislation Amendment Bill was introduced in November 2015. At that time, staff considered the proposed changes to The Bill and the RMA and prepared a submission to the Local Government and Environment Select Committee outlining key issues. Submission points focused on changes to s30 and 31 - the functions of regional councils; the fixing of charges; opposing provisions for a national Planning Template; changes to section 34a; and changes to section 104 for environmental offsets were considered premature. Under the Canterbury Mayoral Forum, a joint submission to the Local Government and Environment Select Committee on The Bill was also prepared by the Canterbury Planning Managers Group. This submission was generally supportive of the addition of natural hazard as a matter of national importance in section 6 of the Act and requested further clarity around the national planning template; amongst other points. The Bill has since passed through a number of readings. Resource Legislation Amendment Bill Changes & implications: As mentioned above, the Bill proposes a wide number of changes to a number of Acts. In a planning context, the most significant changes to the Resource Management Act 1991 (RMA) which are likely to have an impact on Council are as follows:
Natural Hazards An increased emphasis on natural hazard management through amendment to RMA section 6 Matters of National Importance. Including a new subsection ‘the management of significant risks from natural hazards’
Impact for KDC: The inclusion of Natural Hazard Risk as a matter of importance is a positive outcome with greater significance now placed on managing natural hazard risks. A new National Policy Statement on Natural Hazard Management is likely to follow with consultation on a draft statement to occur in the near future which staff should be involved with. The District Plan will then be required to give effect to the National Policy Statement. Council is presently undertaking significant work in relation to natural hazards it is hoped that rework will not be required to give effect to the National Policy Statement.
Procedural Principles A set of ‘procedural principles’ are introduced, which persons exercising powers and performing duties under the RMA must follow.
Impact for KDC: This will require all processes carried out by Council under the RMA to be done in the most efficient and cost-effective manner.
New functions for Local Authorities Territorial Authorities and Regional Councils have new functions relating to the long-term development capacity of their region or district. Impact for KDC: The establishment, implementation and review of objectives, polices and methods to ensure that there is sufficient development capacity in relation to housing and business land to meet the expected demands of the region/district.
National Planning Standard Provision for a ‘National Planning Standard’ is introduced and will apply to regional policy statements, regional plans and district plans. Impact for KDC: Once the first Planning Standard is developed and adopted, the District Plan will need to follow set requirements for the structure, format or content of plans. It will be a significant task to amend and publish policy documents in accordance with the National Planning Standard.
Iwi Participation Arrangements ‘Iwi participation arrangements’ are introduced, providing an opportunity for local authorities and iwi authorities to discuss, agree and record ways in which tangata whenua may participate in resource management decision-making process under the RMA. Impact for KDC: Iwi authorities may invite one or more local authorities to initiate an iwi arrangement at any time. After receiving an invitation, local authorities are required to hold a hui or meeting within 60 days to discuss and agree on the process for negotiation the Mana Whakahono a Rohe or iwi arrangement.
Changes to Resource Consent Application Process Amendments are made to the processing of resource consent applications, including the introduction of new matters that a consent authority must and must not have regard to; a new ‘fast-track’ application process; and a new process to determine whether to publicly notify an application. Impact for KDC: A new 10 day fast tracked consent category for controlled activities (minor activities) is introduced. Our district plan contains a number of controlled activities. Council
must decide whether to give public or limited notification within 10 working days after the application was first lodged. These changes will see additional pressure on staff resources.
Phasing out of Financial Contributions Financial contributions are phased out over five years. Impact for KDC: No change, Council has no Financial Contributions within the District Plan, our Development Contributions Policy will still remain in place.
Degree of Significance of the Decision: Not applicable, no decision required by Council Recommendation: It is recommended, that Council, receive the report and note the above changes to the RMA. It is also recommended, that Council staff, continue to be engaged in consultation on any of the new policy statements, guidelines that occur as a result of The Bills passing. Financial Implications and Risks: The financial implications and risks will be identified overtime once the details of the new National Policy Statements, National Planning Standards and the level of changes which result from iwi arrangements.
Mayor’s Report
There has certainly been plenty going on lately, it’s wonderful to see so much activity and so many groups working to support and rebuild our community. Recently I attended a roading liason group meeting in Amberley with NCTIR representatives and stakeholders. The consenting processes for the road and rail works are going well across the agencies. The Coastal Cycle Trail was discussed for some time with all agencies in full support. Turning it into a reality will be the test as there is considerable work required around some of the more narrow stretches of our coast. As part of the rebuild KiwiRail intend to reinstate the train turntable in Kaikoura for their work trains etc. Council has been promoting this idea for several years so we’re very pleased to see it being discussed. The potential for steam tourism aligned with local events is exciting as are discussion about bringing cruise ship passengers along the coastal route from North and South on excursions. I also attended the Kaikoura Seaward Lions 25th Anniversary recently and had a breakfast meeting with District Governor Malcom Williams and the local executive on 7th April. The Lions are great supporters of our community and are working on projects to enhance our landscape. The potential on the waterfront with the new surf beach is immense - thirty board riders can be seen in the waves over weekend periods! Earlier this month I visited the Ryman Charles Upham Retirement Complex at Rangiora where I received a $22,000 cheque raised on behalf of Ryman Residents throughout the country. This money is to be used to repair quake damage to our penguin colony with the balance used for enhancement work around the Cenotaph and Memorial Gardens. Over the Easter Break we had a group of Motor-homers here from NZMCA. They came to show their support for Kaikoura and spend some money here. About 60 vans came in, slightly down from the expected 100 due to the poor weather. Even so, I received a $2,000 cheque from the group raised by raffles and auction held on Sunday afternoon. The group estimated that they spent a further $60,000 dollars in our community, many of them taking advantage of marine tourism and spending up large throughout the town. The Motor-homers also ran a Monday morning beach clean along the Esplanade. I look forward to seeing what another busy month will bring!
