Microsoft Word 2010

Lesson 2Microsoft Access 2010Access Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 287871Learning ObjectivesAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

2Planning a DatabaseDetermine what information to store in the databaseDetermine a logical arrangement of tablesGather all information that will be a part of the databaseDecide which information to store in each tableDiscuss the database with all usersAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

3Sketching a database

Access Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Sketching a database out on paper will aid in determining various pieces of information that are needed for the database.4Database TemplatesAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

A database template(s) allows the user to accomplish various tasks!

The Microsoft Access File Tab allows the user to create a New Database, blank database or a database from online templates.5Creating a tableAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

6Creating a table contAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

An empty table appears!

Doesnt contain any defined fields.

Can use groups under the Table Tools tab to create a table manually.7Define the Fields & Data TypesAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Data Types

Define Field Names may be 64 characters in length8Guidelines for Field NamesAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Data TypesAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

10AccuracyTable structure information must be accurate in order to ensure the table works properly!Access Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Is this phone number correct? The computer doesnt know it should be 778-645-123411The Description Field

Access Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

It is important to provide a description for each field to assist future users.12Primary Key unique identifier

Access Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

When you create a new table in Datasheet view, Access automatically creates a primary key for you and assigns it a field name of "ID" and the AutoNumber data type. The field is hidden by default in Datasheet View, but you can see the field if you switch to Design View.13Primary Key Video

Access Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

14Examples of Good Primary Keys

Access Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

15 Examples of Poor Primary KeysAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

16Primary Key & Foreign KeyAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

17Modifying a Table in Design ViewAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

18HyperlinksAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Data Type hyperlink19Adding & Editing RecordsAfter table creation, records CAN be added to the table.The table must be viewed in Datasheet view in order to add data.The user can click in any individual area of a record to enter data.

Access Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Record SelectorNew Record Button20Add & Editing contAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Edit Mode

Record Navigation Buttons21Adding & Editing contAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

To change data in a record click inside the cell.

To delete data from a record select the content and press delete.

To delete a recordright-click the record selector and select delete record.22Moving & Deleting FieldsFields in a table can be moved to better organize the table for data entry.Deleting a field in a table will delete all data that appears in that field as well.You can also delete or move rows of data.

Access Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

23Move a Field in Design ViewAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Select the gray box to the left of the field name you want to move. Next, drag n drop to new location.

See the results??24How to delete a field in Table Design ViewAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

To delete the Field Name select the field name and press delete.

To delete the entire field you can select the row, right click and select delete rows25Deleting RecordsAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Delete a record using cut

Now, the record for Smith, Michele is now deleted.26Deleting a row in Datasheet ViewDeleting a row will permanently remove an entire record of data from the table.

Access Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

27Printing TablesIndividual tables can be printed without printing the entire database.Using Print Preview will allow the user to see how the table will appear printed.Access Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

28Printing TablesAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

29Printing TablesAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Use the zoom controls to help zoom in or out of the table.30Printing TablesAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Zoom in or out using the Print Preview Tab and the Zoom Group31Printing TablesAccess Lesson 2 Lesson PlansMichele Smith North Buncombe High School, Weaverville, NC 28787

Under the Print Preview tab there are several options you can use to change document settings before printing.

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