LIFE12 ENV/IT/000652 «CLEANSED»

«Innovative integrated methodology for the use of decontaminated river sediments in plant nursing and roadbuilding»

Start: 01/10/2013End: 31/03/2016

10/09/2015Progress meetingMURCIA (Spain)

AGENDA

PROGRESS MEETING

09:30 [CEBASCSIC] Welcome and opening of the meeting

09:35 [All] Actions carried out by each partner (please prepare a ppt presentation and include CLEANSED logo and LIFE logo in each slide) and scheduled activities till the end of August 2015.

11:00 [All] Open discussion on actions carried out

11:15 [All] Coffee break

11:30 [All] CLEANSED Technical future issues: [ISECNR] Technical activities scheduled in the next six

months of the project [All] Open discussion on actions to be carried out in the

next six months of the project.

 

LIFE12 ENV/IT/ 652 «CLEANSED»

AGENDA

PROGRESS MEETING 

12:00 [ISECNR] Management and dissemination issues. In particular:

CLEANSED amendment Evaluation of Mid-term Report

13:00 [All] General questions

13:15 End of progress meeting

13:15 Tour of CEBACSIC laboratories

14:00 Lunch

 

LIFE12 ENV/IT/ 652 «CLEANSED»

 

LIFE12 ENV/IT/ 652 «CLEANSED»

Technical Actions carried out by each partner in the last six months

B.3 Demonstration of the use of decontaminated sediments as a substrate for plant nursing

C.2 Monitoring and validation of the use of decontaminated sediments for plant nursing

C.3 Monitoring and validation of the use of decontaminated sediments for road construction

Technical Actions carried out by each partner in the last six months

  Presentations of: ISECNR CEBAS NAVI DICI UNIFI IBIMET

Technical Actions carried out by each partner in the last six months

  [All] Open discussion on actions carried out

Dissemination activities carried out by each partner in the last six months

D1 Project website D4 Diffusion material preparation D5 Press and media releases D6 Networking D9 Demonstration workshop, seminars, conferences and other events D10 Dissemination to Institutions and policy makers D11 International fairs and other events D12 Digital supports for international diffusion

Dissemination activities

ACTION D.1: Project web site• CLEANSED website in English, in Italian and Spanish:

www.lifecleansed.com• In the website:

Visit counter Link to LIFE+ Link to each beneficiary website Results update News update Coming up Reserved area Link with the Facebook page for event booking/registration• Website visitors: 184,590

• Facebook page

Dissemination activities

ACTION D.4: Diffusion material preparation• 4,500 CLEANSED brochures• 2,500 CLEANSED leaflets (two types)• 2,500 CLEANSED plastic leaflets• 1,000 CLEANSED copybooks• 1,000 CLEANSED cups• 1,000 CLEANSED pendrives• 1 CLEANSED roll-up • 9 CLEANSED posters (standard and tissue)• 3 CLEANSED presentations

Dissemination activities

ACTION D.5: Press and media releases• 8 articles and 1 TV interview related to the CNR event in CNR

premises on 25 March 2014 in local and web newspaper• 1 article in local newspaper “La Nazione”• 1 article in "Navicelli news" journal• 1 article in “La Verdad”• 12 indirect articles related to the participation of CLEANSED to the

ASTRA and ENEA event on 22 January 2015 in local and web newspaper

• 3 articles (Italian, Chinese and English) in Platinum journal• Participation at radio transmission on 09/04/2015 on Radio Aula 40• 3 articles and 1 TV interview related to the CLEANSED street

inauguration event on 16/03/2015

•

Dissemination activities

ACTION D.6: Networking• Cluster with BIOREM, After-Cu, GREEN SITE, SOILPRO, RESAFE,

SEKRET, EVERGREEN (LIFE 09-10-11-12 projects)• Specific meetings with photos with GREENSITE and After-Cu• Networking meeting in Venice on 26/10/2014 with project SeResto• All the coordinators were invited to the CNR LIFE event at Pisa on 25th

March 2014• Some coordinators presented the projects at the CNR LIFE event at

Pisa on 25th March 2014 • Networking meeting in Pontedera on 29/01/2015 with project IPN2OA

•

Dissemination activities

ACTION D.9: Demonstration workshop, seminars, conferences and other events

• (ISECNR organised the LIFE CNR event in CNR premises on 25 March 2014)

• CLEANSED Workshop in Pistoia on 26/11/2014• CLEANSED street inauguration event on 16/03/2015

Dissemination activities

ACTION D.10: Dissemination to Institutions and policy makers• Some beneficiaries had 5 documented contacts with Institutions and

policy makers in order to organise specific meetings and events Environmental Department of San Giuliano Terme City (PI) - Italy Councillor for the Environment of Pisa City - Italy Environmental Department of Pisa Area - Italy Environmental Department of Murcia Area - Spain Environmental Department of Puglia Region – Italy Senator of the Italian Government – Italy Assessorato Agricoltura Regione Emilia-Romagna – Italy ENEA Manager – Italy Environmental Department of Tuscany Region for organising a final event – Italy CNA Manager – Italy University of Warwick professor - UK

Dissemination activities

ACTION D.11: International fairs and other events• EFUF 2014: June 3 - 7, Lausanne, Switzerland• REMIDA 28-29/11/2013 at Terni (Italy)• SICA2014 17-20/02/2014 at Piacenza (Italy)• ECOCITY fair in November 21-24, 2013 at Pisa• ECOMONDO fair in November 5-8, 2013 at Rimini • International Congress on Phytoremediation of Polluted Soils. Vigo,

July 28 – 29, 2014• FIERA DI PRIMAVERA, Sesto Fiorentino 4-13 April 2014• European Forum on Urban Forestry. Lausanne, June 3-7, 2014. Title:

Reuse of decontaminated river sediments for plant nursing (CLEANSED - LIFE+)

• Urban Environmental Pollution. Toronto, June 12-15, 2014. Title: Recycling of river sediments for plant nursery. An experimental study in Europe: CLEANSED - LIFE+ project.

Dissemination activities

ACTION D.11: International fairs and other events• AGRIFIERA, Pontasserchio (Pisa), 24April-04May 2014• ICTI event Pisa, 3rd International Conference on transportation

infranstructure, 22-25 April 2014• Event “Fare I conti con l’ambiente” Ravenna, 21-23 May 2014• Event “Bright 2014 – European Researcher’s Night”, Pisa, CNR

premises, 26/09/2014,• Conference “11th International Phytotechnologies Conference”,

Heraklion, Crete Sept 30 – Oct 3 2014• LIFE event of the University of Florence “Toscana & ambiente”,

Florence, 24/10/2014• Semana de la Ciencia en Murcia • ECOCITY fair in September 18-21, 2014 at Pisa• ECOMONDO fair in November 3-7, 2014 at Rimini• ISECNR organised the LIFE CNR event in CNR premises on 25

March 2014

Dissemination activities

ACTION D.11: International fairs and other events• ENEA-ASTRA LIFE event at Faenza on 22th January 2015• SICA2015 10-12/02/2015 at Piacenza (Italy)• SEKRET event on 14/04/2015 at Livorno (Italy)• Conference “Green Infrastructures and Urban forests for improving

the environment and the quality of life” 17/11/2014, Roma• CRA event (Consiglio per la Ricerca e la sperimentazione in

Agricoltura), 20/01/2015, Roma• Event VIVAIO RICERCA at EXPO 2015”, 28/01/2015, Roma• Giornate Tecniche della Società Italiana di Hortoflorofrutticulture (SOI)

il 27-28 maggio a Pescia• Conference "International Union of Forestry Research Organisations"

at Nizza on 1-5/06/2015• International meeting "Urban green infrastructure Mediterranean

Forest Week and Silva Mediterranea” at Barcellona, 16-19 March 2015.

Dissemination activities

ACTION D.12: Digital supports for international diffusion• Each beneficiary started to define the specific video of each

beneficiary activity• ISECNR started to have some contacts with some expert video

companies in order to organise the general structure of the video• ISECNR started to work on the video text• ISECNR and DICI already produced a video related to the project

road building

Management activities

ACTION E.1: Project management ACTION E.2: Monitoring

ISECNR has continuous contact with all project partners for monitoring project activities

ISECNR prepares and sends a summary of the project activities carried out to monitoring team

ISECNR needs to receive from each partner technical inputs for the monitor summary

CLEANSED Technical future issues

ACTION B.3 Demonstration of the use of decontaminated sediments as a substrate for plant nursing ACTION C.2 Monitoring and validation of the use of decontaminated sediments for plant nursing

ACTION C.3 Monitoring and validation of the use of decontaminated sediments for road construction ACTION C.4 Assessment of technical and economic impact – guidelines for the use of decontaminated sediments

CLEANSED Technical future issues

[All] Open discussion on actions to be carried out in the next six months of the project

CLEANSED Dissemination future issues for the next six months

D1 Project website: update D4 Diffusion material preparation: more posters (foreseen 24 Posters,12,000 leaflets/brochures/factsheets, 2,400 gadgets, 6 roll-ups, presentations, now 9,500 brochures/leaflets, 3,000 gadgets, 3 presentations , 1 roll-up, 9 posters) D5 Press and media releases: OK OK (foreseen 30 articles, now 29 , 2 TV interviews and 1 radio participation) D6 Networking: OK OK (foreseen 7 projects, now 9) D9 Demonstration workshop, seminars, conferences and other events: OK (foreseen 4 workshops, now 2 workshops/events) D10 Dissemination to Institutions and policy makers: OK (foreseen successful communication, now 11 meetings/contacts) D11 International fairs and other events: OK OK (foreseen 6 events, now 28 events) D12 Digital supports for international diffusion: definition (foreseen project video)

ADMINISTRATIVE ISSUES

Evaluation of Mid-Term Report CLEANSED Amendment Final Report and new EC forms Next Deliverables Partner costs August 2015 Next meeting

Evaluation of Mid-term Report

“.............. Your technical report has been evaluated as acceptable......

.......I have, therefore, authorised the payment of the EU contribution to your project in the amount of 331,073.20....”

Evaluation of Mid-term ReportPAYMENT

PARTNER PAYMENTS

Prefinancing 40%

Intermediate 40% Final 20% TOTAL

ISECNR 67.111 67.111 33.555 167.777

IBIMET 61.422 61.422 30.711 153.555

CEBAS 48.840 48.840 24.420 122.100

NAVI 61.983 61.983 30.991 154.957

DICI 63.722 63.722 31.861 159.306

UNIFI 27.995 27.995 13.998 69.988

TOTAL 331.073 331.073 165.537 827.683

Evaluation of Mid-term Report

“....However , a few technical and financial issues will need to be addressed with your Final report”:

Reporting:

Section 5.4 "Analysis of long-term benefits" of your report fails to describe clearly and convincingly how and by which means you intend boosting the acceptance and the replication of the project technology. I would therefore invite you to provide in your Final Report:

• A comprehensive description of the steps undertaken to ensure the replication of the project technology, and the concrete results achieved on a local scale, splitting the analysis between plant nursing and road construction;

• The same as above but on a greater scale (national scale, in Spain, in the EU);

• A concrete analysis of the barriers to the further implementation and application of the technology as well as possible actions to tackle such barriers.

Dissemination:

Update of the project website Financial issues:

Each partner has to provide some explanation and administrative documents with the Final Report

CLEANSED Amendment

AMENDMENT PROCEDURE

CLEANSED amendment beneficiary requests sending to coordinator CLEANSED amendment paper document predisposition following monitor requests and sent to monitorCLEANSED monitor amendment paper document checkCLEANSED amendment paper document modification following monitor requestsCLEANSED on line eproposal reopened by monitorCLEANSED eproposal financial part amended following beneficiary requestsCLEANSED monitor eproposal amended checkCLEANSED amendment paper document official sending to EC and monitorWAIT

CLEANSED Amendment

CLEANSED AMENDED

PARTNER CLAIM

Personnel TravelExternal

assistance ConsumablesOther costs Overheads TOTAL

ISECNR 192.710 12.500 69.970 36.500 1.920 21.955 335.555

IBIMET 192.800 12.500 61.720 20.000 - 20.091 307.111

CEBAS 100.935 12.500 39.870 73.000 1.920 15.975 244.200

NAVI 160.000 7.400 107.240 15.000 - 20.274 309.914

DICI 179.070 10.000 75.000 33.700 20.843 321.113

UNIFI 70.020 7.400 5.400 48.000 - 9.157 137.477

TOTAL 895.535 62.300 359.200 226.200 3.840 108.295 1.655.370

Final Report and new EC forms

ISECNR will be responsible of the production of the Final report which will be made up by:

Progress report with the summary of technical, administrative and dissemination project issues

NEW Administrative summary excel files of each beneficiary of project costs with signatures

Dissemination Annex A separate document with responses to EC comments of MTR Deliverables Possible Technical Reports

The Project end is 31 March 2016

The Final Report deadline is 30 June 2016

The EC ok of the Final Report will produce the project final payment from the EC

Final Report and new EC forms

Documents needed from each partner: NEW EC FORMS

Check of new financial documents for final original versions with signatures

Final Report and new EC forms

Deadline

ISECNR will send to each beneficiary the NEW EC excel forms and a form for technical and dissemination contribution for the Mid-Term Report no later than 15th of April 2016

Each beneficiary has to send to ISECNR all the technical contribution no later than end of April 2016

Each beneficiary has to send to ISECNR all the dissemination contribution no later than end of April 2016

Each beneficiary has to send to ISECNR the draft of all the administrative NEW excel documents no later than end of April 2016

ISECNR will send to each beneficiary the comments on the draft of all the administrative excel documents no later than 15th of May 2016

Each beneficiary has to send to ISECNR all the final administrative excel documents with signatures no later than end of May 2016

ISECNR will send to EC and Monitoring agency all the Final Report documents no later than 30st of June 2016

NEXT DELIVERABLES

The following Deliverables are foreseen as annexes of the Final Report: Action D5: Technical article Action D12: CLEANSED DVD Action B3: Photographic evidence Action C2: Validation report Action C3: Validation report Action D13: After-LIFE dissemination plan Action D9: Attendance lists, photographic evidence, dissemination materials Action D7: CLEANSED manual for the use of decontaminated sediments in plant nursing Action D8: CLEANSED manual for the use of decontaminated sediments in road building Action D3: Layman’s report

NEXT DELIVERABLES

Action E2: Monitoring appendixes to final report Action D6: Networking report Action D10: Policy-oriented dissemination report Action D11: Proof of attendance, materials marked with LIFE and project’s logo, proceedings Action D5: Published articles Action C4: Technical report: environmental data, viability, impact Action E3: Audit report

Partner costs August 2015CLEANSED

PARTNER CLAIM

Personnel

Personnel August

2015 Travel

Travel August

2015

External assistan

ce

External assistance

August 2015

Consumables

Consumables August

2015Other costs

Other costs

August 2015

Overheads

Overheads August

2015 TOTAL

TOTAL August

2015

ISECNR 192.710 153.545,34 12.500 8.396,29 69.970 52.534,82 36.500 21.151,10 1.920 2.984,55 21.955 16.702,85 335.555 255.314,95

IBIMET 146.300 150.715,13 12.500 6.541,10 73.720 40.035,00 54.500 9.688,40 - 20.091 14.488,57 307.111 221.468,20

CEBAS 100.935 71.014,38 12.500 6.160,64 39.870 16.043,36 73.000 70.868,18 1.920 15.975 11.486,06 244.200 175.572,62

NAVI 160.000 151.300,00 7.400 591,60 107.240 125.193,00 15.000 - 20.274 19.395,92 309.914 296.480,52

DICI 124.550 114.746,58 12.500 1.500,00 100.720 65.895,84 60.000 14.321,70 360,38 20.843 13.777,72 318.613 210.602,22

UNIFI 70.020 56.733,58 7.400 666,50 5.400 48.000 21.334,68 - 9.157 5.511,43 139.977 84.246,19

TOTAL 794.515 698.055,01 64.800 23.856,13 396.920 299.702,02 287.000 137.364,06 3.840 3.344,93 108.295 81.362,55 1.655.370 1.243.684,7

0

Partner costs August 2015CLEANSED AMENDMENT

CLEANSED AMENDED

PARTNER CLAIM

Personnel

Personnel August

2015 Travel

Travel August

2015

External assistan

ce

External assistance

August 2015

Consumables

Consumables August

2015Other costs

Other costs

August 2015

Overheads

Overheads August

2015 TOTAL

TOTAL August

2015

ISECNR 192.710 153.545,34 12.500 8.396,29 69.970 52.534,82 36.500 21.151,10 1.920 2.984,55 21.955 16.702,85 335.555 255.314,95

IBIMET 192.800 150.715,13 12.500 6.541,10 61.720 40.035,00 20.000 40.035,00 - 20.091 16.612,84 307.111 253.939,07

CEBAS 100.935 71.014,38 12.500 6.160,64 39.870 16.043,36 73.000 70.868,18 1.920 15.975 11.486,06 244.200 175.572,62

NAVI 160.000 151.300,00 7.400 591,60 107.240 125.193,00 15.000 - 20.274 19.395,92 309.914 296.480,52

DICI 179.070 114.746,58 10.000 1.500,00 75.000 65.895,84 33.700 14.321,70 360,38 20.843 13.777,72 318.613 210.602,22

UNIFI 70.020 56.733,58 7.400 666,50 5.400 48.000 21.334,68 - 9.157 5.511,43 139.977 84.246,19

TOTAL 895.535 698.055,01 62.300 23.856,13 359.200 299.702,02 226.200 167.710,66 3.840 3.344,93 108.295 83.486,81 1.655.370 1.276.155,5

6

Project meetings

1st Kick off meeting in ISECNR in Italy in October 2013 2nd Coordination meeting in NAVICELLI in Italy in

April 2014 3rd Coordination meeting in Pistoia (Italy) in October

2014 (with a project workshop) 4th Coordination meeting in CEBASCSIC in Murcia

(Spain) in April 2015

Next Project meeting Final (Monitoring??) meeting in ISECNR in Italy in

February-March 2016