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Live the Life. Live on Campus.
Residence Hall Handbook University of Utah-
Housing & Residential Education 2005-2006
Please do not remove this from the room. You can also find an online copy of this document at www.housing.utah.edu.
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WELCOME HOME!
Welcome to the Residence Halls here at the University of Utah! We are excited to that you have chosen to become a member of the U of U Living/Learning community.
Your choice to live in this community will involve developing friendships, respectful behaviors, learning, personal growth, involvement, leadership opportunities, and having fun.
This Handbook has been developed to help you understand your responsibilities and rights as a member of the Residence Hall Community. Perhaps more importantly, it can assist you to get the most out of your educational experience while living in the halls. We cannot stress the importance of getting involved on your floor, in the hall, and on campus. You will both make and experience a difference.
Our staff will work hard to see that living in the residence halls is a positive experience for you. We want the halls to become your home; a place that you feel comfortable.
We wish for you success in your academic endeavors and many, many treasured memories of this year to come!
The entire staff of Housing & Residential Education
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Table of ContentsYOUR RESIDENCE HALL Pg RESIDENT RIGHTS &
RESPONSIBILITIES Pg ROOM ASSIGNMENT &
HOUSING INFORMATION Pg
Residential Living Staff 4 Advertising in the Halls 13 Consolidation 25Bike Storage 5 Alcohol 14 Contact Release 25Kitchenette 5 Assault 14 Occupancy 26Laundry 5 Bicycles 14 Housing Deposit Return 26 Storage 5 Candles 14 Room & Hall Changes 26 Trash 5 Computer Use Policy 14 Summer Housing 26 Decorations 17 Vacation Periods 27YOUR COMMUNITY CENTER
6 Discrimination 17 Vandalism & Damages 27
Classes 6 Dishonesty 17
Computer Lab 6 Drugs 17 YOUR ROOM 28 Dance/Fitness Room 6 Emergency Equipment
18 Getting to Know Your
Roommate 28
Game Room 6 Escort/Guest Policy 18 Roommate Bill of Rights 29 Information Desk 6 Firearms or Weapons 18 Checking In 30
Lounge 6 Gambling 18 Condition of Room 30Mail 6 Hallways 18 Health & Safety Inspections 31 Meeting Space 7 Harassment (see Discrimination) 17 Checking Out 31
Music Practice Room 7 Law 18 Keys 31 Tutoring 7 Parking 20 Maintenance Requests 32 Personal Property 20 Network Connections 32 LEADERSHIP OPPORTUNITIES
8 Pets 21 Personalizing Your Room 33
Residence Hall Association (RHA)
8 Quiet Hours 21 Appliances 33
Area Council/House Council 8 Renters Insurance 21 Room Inventory 33 Resident Advisor Selection 8 Room Entry 21 Telephone, Voicemail, UTV 34 Student Host 9 Sales & Solicitation 21 PHC Desk Assistant 9 Theft 22 SAFETY, SECURITY, &
EMERGENCIES 35
Summer Conference Mngr. 9 Tobacco 23 Fire Fighting Equipment 35 Vandalism 23 Fire Evacuation 35 STANDARDS FOR COMMUNITY LIVING
10 Visitation 23 Tornado Evacuation 37
Honesty Expectation 10 Waterbed 23 Earthquake 37 Due Process 10 Windows and Screens 24 Medical Emergencies 37
Judicial Definitions 10 Power Outage 37 Sanctions 11 Elevators 38 Appeals 11 Public Safety 38 Maximum Sanctions 12 DINING SERVICES 40 Hours of Service 40 Convenience Store 40 Service during breaks 41
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WELCOME to YOUR RESIDENCE HALL
RESIDENCE LIFE STAFF Resident Advisors (RAs) are students who have been hired based on their level of maturity, social skills, enthusiasm, and desire to serve the campus community. They are trained to help students deal with problems, lead floor and building activities, plan education, social, and cultural programs, help members of the community stay within the community standards, and perform a variety of administrative tasks. RAs maintain an open-door atmosphere and encourage residents to drop by to talk. Your RA will probably be one of the first people you meet. Your RA will welcome you to your new home. They are a great source of information about the campus. Drop by and say hi, they are here for you. There is a RA on call every night for your assistance.
Assistant Residence Life Coordinators (ARLC) are part-time University employees and full-time graduate students. They supervise the RA staff, assist with programming and administrative procedures. ARLCs live in the building complex in which they serve. They also serve as hearing officers for conduct violations.
Residence Life Coordinators (RLC) are full-time University employees who live in Heritage Commons. They manage and provide leadership to an area. They supervise the Asst. Residence Life Coordinators will assist in the supervision of the RA staff. Your RLC is there to help you with academic, social, and personal concerns. They also serve as hearing officers for conduct violations.
Residence Hall Association (RHA) "RHA: The student voice in the residence halls."The University of Utah Residence Halls Association (RHA) is an organization of dedicated student leaders acting as agents of opportunity to promote a healthy academic and social environment while protecting the interests of our residents.
As a governing body, RHA seeks to provide programs and activities that will enable students to develop their fullest potential intellectually, ethically, socially, and morally in the context of a residential community of students and residential staff. We also seek to establish strong community development and traditions while providing the opportunity for leadership and personal growth to the leaders and members in our community.
How are you involved? Every resident is automatically a member of RHA. Your membership allows us to provide meaningful programs and unique experiences for the entire Heritage Commons community. So get involved and make an impact on your community!
General Assembly meetings take place on Wednesday evenings from 8:00-9:00 p.m. The meetings are held in the Peterson Heritage Center, rooms 1A and 1B
Contact Information: 11 Heritage Center. Salt Lake City, Utah 84112 (801) 587-0866. [email protected]. www2.utah.edu/rha/
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Peterson Heritage Center Desk Staff The desk is the communication and information heart of Heritage Commons. The staff is well trained, informed, and waiting to serve you. Stop by to have your questions answered. The desk will dispatch the duty RA if you need assistance. Don’t forget the number- 7-2000.
HALL FACILITIES
BIKE STORAGE Students who wish to rent bike storage will be able to use their ID card to access the bike storage in their building or area. Students sign up for bike storage in WebRoomz prior to the start of the academic year. If you wish to rent a space after the start of the year, please come to Housing & Residential Education.
KITCHENETTEKitchenettes are available for your use in each building. You are responsible for cleaning your own dishes. Please do not run the microwave without something in it as it destroys the microwave.
LAUNDRY ROOMSLaundry facilities are located on most floors. The machines cost $1.00 to wash and $.75 to dry. Please be respectful and remove items promptly after the cycle is finished. For your convenience, you will be able to use your laundry card instead of quarters.
STORAGEThe halls do not have storage facilities for your personal belongings. HRE and the University of Utah are not responsible for lost, stolen, or damaged items.
TRASHEach resident is responsible for carrying out their own trash to the dumpster or to the trash chute. If an item does not fit in the chute, please do not force it, it will clog the chute for everyone else. Do not leave trash in the hallway. This may result in a disposal and/or cleaning fee.
Here is what “U” said Three reasons why residence hall students chose to live on campus:
- Close to Campus - Meet new people - It’s Convenient
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YOUR COMMUNITY CENTER The Chase N. Peterson Heritage Center (PHC) is home to many services.
CLASSESWalk to class instead of shuttle, watch for classes that are offered in the PHC.
COMPUTER LAB is relocating to building 820 * hours subject to change
Academic Year Hours Monday-Thursday 8am-12:45am Friday 8am-7:45pm Saturday 9am-7:45pm Sunday 12noon-12:45am
DANCE/FITNESS ROOM A dance practice room is located in the Peterson Heritage Center. It has a wooden floor, dance barre, and a mirror covering one wall. To use the room, just present your student I.D. at the desk. You may reserve the dance room at the Peterson Heritage Center desk.
DINING CENTER & CONVENIENCE STORE- See Dining Services Section
LOUNGEThis will be “under construction” during the start of the Fall term in order to make it a place for you to feel at home. A large screen TV, pool table, and mic night stage are planned for this space.
INFORMATION DESK Hours: Monday-Friday 6:00am-1:00am
Saturday-Sunday 8:00am-1:00am Hours may vary over the break periods- watch for notices.
Items available for check out: Sports equipment Vacuum cleaners Cleaning supplies
MAILROOM1) You are assigned a mailbox through Webroomz and this will remain your mailbox for the duration
of your stay, regardless if you change rooms. You are responsible for checking this box regularly.Many important notices from Housing & Residential Education will be sent to this address. If you leave Heritage Commons for the summer and are returning in the fall, your mail will be forwarded while you are gone (providing you fill out the log at the mailroom) and you may keep your same mailbox.
2) The mailroom is open 7 days a week from 9:00am to 7:00pm. 3) You may only pick up packages when the mailroom is open.
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4) You must present a student ID card and a package slip (that will be put in your box when you receive a package) to pick up a package. You must also present a student ID card to receive any mailroom information, such as if you lose your mailbox combination.
5) If you have problems with your mailbox, report it immediately to the mailroom. 6) If you need assistance with opening your box, you may ask the mail staff and they will assist you. 7) Packages may not be picked up by anyone but the addressee. 8) Packages are held in the mailroom for 7 days, after which they are returned to sender. If you are
going on vacation, you may notify the mailroom and your mail and packages will be held until you return.
9) We only accept mail and packages through official mail carriers. 10) We do not mail packages, except through the U.S. Postal Service, from our location. 11) We do not deliver mail or packages with a name other than yours to your mailbox. 12) Drop off items are not accepted by the mailroom or the information desk (i.e. things may not be
left for pickup by another person). 13) When you move out of Heritage Commons, the PHC mailroom forwards your mail for up to 3
months. This allows time for you to change your address with those who send you mail. The mailroom has forwarding requests for you to fill out when you check out. All mail will be returned to sender if your forwarding information is not filled out with the mailroom.
MEETING SPACE To reserve a space, contact reservations at 7-2980. To reserve a table for the lobby, see John Mungin in the PHC, 7-2908.
MUSIC PRACTICE ROOM There are two music rooms available for residence hall students. These rooms are kept locked. In order to gain entry you must visit the Peterson Heritage Center front desk, give them your student ID card, and a desk attendant will unlock one of the practice rooms for you. Upon finishing with the room simply return to the front desk and retrieve your ID card. You can make a reservation for a music room at the PHC desk.
FREE DROP-IN TUTORING Tutoring offered in English, math, chemistry, writing, and more. This tutoring center co-sponsored by Housing & Residential Education, the University Tutoring Center and ASUU is available in one of the PHC seminar rooms -watch for details or contact University Tutoring Center at [email protected], 1-5153.
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LEADERSHIP OPPORTUNITIES RESIDENCE HALL ASSOCIATION (RHA) RHA is the student government association for all residents who live in Heritage Commons. The Residence Hall Association’s (RHA) purpose includes providing an educational and social atmosphere in the residence halls through programming and student involvement. RHA also represents the interests of all students who live in the halls to administration. Meetings are held weekly and elections are held each spring for executive board positions.
Contact Information President: Dylan McDonnell Vice-President: Breanne Miller RHA office contact information: 11 Heritage Center. (801) 587-0866. [email protected]://www2.utah.edu/rha/
Area Councils/Hall Councils Each area (i.e. Chapel Glen, Gateway Heights, etc.) has a representative Hall Council. These hall councils act as a governing body for their respective areas, as well as plan hall-wide activities to build their communities.
The presiding officer of each hall council is the Hall President who also serves as a representative to RHA by sitting on the RHA Executive Board. Each hall council also has an executive board that assist the president to plan area and execute area hall programs and also serve as the ranking voting members of the hall council.
Floor PresidentsFloor presidents are an integral part of each hall council. Each floor president is a voting member of their hall council. At the first floor meeting of every floor a floor president is elected to be a representative to RHA. Each floor president receives funds and works closely with their resident advisor (RA) to plan activities for all residents of their floor. This is a great position to start getting leadership experience to help you become more involved on campus.
RESIDENT ADVISOR SELECTION If you are interested in becoming a RA for the next academic year, the selection process begins in January. It is strongly recommended that individuals interested in becoming a RA become involved in floor and hall activities to gain additional leadership experience,. Your RA is your most valuable resource in learning about the RA position.
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STUDENT HOST The Student Host program’s purpose is two-fold.
1. Represent Housing & Residential Education (HRE) to prospective U of U students and their parents, to the residents of Heritage Commons, and to the University community.
2. Serve as a role model and mentor to first-year students in the community where you live.
This is accomplished by having planned events called U-Nights where prospective students can stay overnight at the U with you to experience what life on campus is really like. Student Hosts also work out of HRE in providing tours to prospective students and their families and assisting the HRE Front Desk. Student Host selection begins in early spring. Summer Student Host positions are also available. April Stevenson is one of the advisors for the Host program. She can be reached at [email protected], 7-2918.
PHC DESK ASSISTANT The desk staff helps to manage the Heritage Center- the neighborhood gathering place for all students who live in Heritage Commons. Positions are also available in the PHC mailroom. This position is a great way to work close to home and to get to know your community at the same time. For additional information contact John Mungin, [email protected], 7-2908.
SUMMER CONFERENCE MANAGER & SUMMER CONFERENCE DESK STAFF The managers are students who are responsible for organizing, planning, and managing summer conferences in the residence halls. It is a fantastic opportunity for individuals who enjoy working with the public. For additional information contact Marci Healy in Conference Services, [email protected], 7-2906.
Students who live on campus are more likely to interact informally with faculty and peers in informal settings.
Students who live on campus are more likely to significantly more satisfied with college and are more positive about the social and interpersonal environment on campus.
Students who live on campus are more likely to persist and to graduate.
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STANDARDS FOR COMMUNITY LIVINGRESIDENTIAL LIVING JUDICIAL SYSTEM PHILOSOPHY
The Residential Living Judicial system is above all an educational process by which the University applies it’s standards to establish the best possible living learning environment. The system is governed by these principles:
COMMUNITY FAIRNESS RESPONSIBILITY
HONESTY EXPECTATIONIt is important that all students understand their rights and responsibilities throughout the judicial process. The judicial system protects the rights of students’ accused of misconduct and safeguards their constitutional rights to fairness and due process. Just as the Institution respects your rights as a student, you must accept responsibility to be truthful throughout the judicial process.
It is sometimes tempting to distort, omit, or otherwise change the truth in order to escape consequences when faced with a judicial hearing. However, we want you to understand the expectation for honesty, and inform you that there are consequences for lying. Students will be disciplined for dishonesty.
Student Bill of Rights (from the University Student Code, Part II) DUE PROCESS: Students have a right to due process in any proceeding involving the possibility of substantial sanctions. This includes a right to be heard, a right to decision and review by impartial persons or bodies, and a right to adequate notice.
JUDICIAL DEFINITIONS INFORMATION REPORT (IR) This form provides information about the accused party, and summarizes the complainant’s perspective of the incident. Any person is able to complete an IR. The link to the form can be found on the HRE webpage. You can also obtain a paper copy from HRE.
REQUEST FOR A MEETING LETTERThis letter is created by the hearing officer and sent to the person(s) notifying them that a complaint has been filed against them. You will have approximately one week from the date of the letter to contact the hearing officer to schedule a meeting. In severe cases the meeting may be more immediate. This letter also states if the student chooses not to set up a meeting or does not attend an arranged appointment, that a decision will be made on the case using the information available. Letters are placed in the student’s Peterson Heritage Center mailbox. If the student does not have a PHC mailbox the letter may be taped to, placed under their room door or delivered by an HRE staff member.
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SANCTION LETTERThis letter states the results of the hearing and if found responsible, states the details of the sanction(s).
PETITION FOR APPEALThe resident can write a letter of appeal to the appeal officer within 10 business days of the decision notice being mailed.
Initial Hearing Officer Appeal Officer Assistant Residence Life Coordinator Residence Life Coordinator Residence Life Coordinator Associate Director for Residential Living Associate Director for Residential Living Director for Residential Living
There are three reasons a student can appeal a decision, they are:o procedural due process was not followed,o the hearing officer and /or board were biased, and o new evidence was obtained.
POSSIBLE SANCTIONS (not inclusive or exhaustive) WRITTEN REPRIMAND: A written notice to the student that the student is violating or has
violated institutional regulations.
LOSS OF PRIVILEGES: Denial of specified privileges for a designated period of time. 1. Ban from Entry: Prohibited presence in specific buildings or groups of buildings on campus
(including residence halls) for a definite period of time. 2. Prohibition against Personal Contact: Prohibited contact with or presence near a specific
person for a definite period of time. 3. Prohibition against Privilege: Student is unable to use or access a facility.
FINES and/or CHARGES: Fines may be imposed or charges may be assessed for cost or damages.
COMMUNITY SANCTIONS: An assignment to attend a class, write a paper, create a bulletin board, etc.
HOLDS: If a student fails to complete a sanction, a hold will be placed on the student’s account until the sanction is satisfactorily completed.
RESTITUTION: Compensation for loss, damage or injury. This may take the form of appropriate service and/or monetary or material replacement.
PARENTAL NOTIFICATION: In instances where a student is found to have violated the alcohol and/or drug policy and is under the age of 21, Residential Living, along with the student, may contact parent(s) or legal guardians.
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RESIDENCE HALL PROBATION: Probation is for a designated period of time and includes the probability of more severe disciplinary sanctions if the student is found to be violating any institutional regulation(s) during the probationary period.
RESIDENCE HALL SUSPENSION: Separation of the student from the residence halls for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified.
RESIDENCE HALL EXPULSION: Permanent separation of the student from the residence halls.
MAXIMUM SANCTIONS The following actions could lead to a maximum sanction of residence hall suspension or eviction on the first offense:
Misconduct that caused physical harm to others including sexual harassment or assault.
Misconduct that jeopardized the safety/well-being of others, including tampering with fire equipment, arson, bomb threats, throwing an object from the window, exploding fireworks, etc.
Misconduct that caused an adverse impact to the residential or Institution community.
Misconduct that caused serious damage to Institution property or the property of others including theft
Misconduct that violates conditions of probation or indicates repeated violations.
Misconduct that harmed others because of their particular race, color, religion, national origin, sex, sexual orientation, age, or status as an individual with a disability, as a disabled veteran, or as a veteran of the Vietnam era.
Possession or use on University premises or at University activities of any firearm or other dangerous weapon, incendiary device, explosive or chemical, unless such possession or use has been authorized by the University.
Misconduct that is a violation of the Institution drug policy. Use, possession or distribution of any narcotic or other controlled substance on University premises, at University activities, or on premises over which the University has supervisory responsibility pursuant to state statute or local ordinance, except as permitted by law and University regulations.
Violation of federal, state or local civil or criminal laws on University premises, while participating in University activities, or on premises over which the University has supervisory responsibility pursuant to state statute or local ordinance.
All repeat violations
A case may also be forwarded to the Dean of Students office for review of residence hall violations that also violate the University Student Code.
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RESIDENT RIGHTS & RESPONSIBILITIES
Items that are underlined are also standards in the University of Utah Student Code.
1. ADVERTISING/POSTING IN THE RESIDENCE HALLSPosting in a specific area only Residence Life Coordinators or their designee will approve materials intended to be posted in their halls area only. Individuals, organizations or groups wishing to post information in a specific area only should contact the Residence Life Coordinator for that area during normal business hours to gain approval of their materials. All materials must have the name of the sponsoring organization or group on them. Materials should be brought to the Residence Life Coordinator for approval 7 days in advance of the event to ensure they are distributed to the area staff in a timely manner. Each hall has established locations where materials will be posted. HRE staff will post all materials in designated areas.
All Residence Halls Posting Any group or organization wishing to post information in all residence halls must have the material approved by the Associate Director of Residential Living or his/her designee. All materials must have the name of the sponsoring organization or group on it. Materials should be brought to Housing & Residential Education in Benchmark Plaza building 822 for approval. Materials should be submitted for approval 10 -14 days in advance of the event to ensure they are distributed to the residence halls in sufficient time.
PHC Dining Approval Any group or organization wishing to post information in the Dining Center must have the material approved by the Peterson Heritage Dining Center management. All materials must have the name of the sponsoring organization or group on it. Contact Chartwells at 7-9318 for more information.
A. General Guidelines1. Housing & Residential Education will not approve any information that is deemed to be
racist, sexist, indecent, scandalous, illegal, inciting, advertise alcohol or illegal substances, or in any way oppressive in nature.
2. Housing & Residential Education staff will not take extra measures to ensure an item of unusual size, shape, or material is posted. *Items larger than 24” X 36” may not be approved due to limited space availability.
3. Housing & Residential Education makes no guarantees about the timeliness of posting materials submitted for approval.
4. Items found posted that are not approved will be removed immediately and could result in judicial proceedings.
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2. ALCOHOLThe University is a dry campus. Use, possession or distribution of alcoholic beverages of any type on University premises except as permitted by law and University regulations is prohibited. Empty alcohol containers are not permitted in the residence halls. These include, but are not limited to: bottles of any kind, cans of any kind, bongs, empty multi-serving containers, etc. Students in rooms where alcohol or other drugs are being used will be subject to judicial action as well.
ASSAULTPhysical or verbal assault, sexual harassment, hazing, threats, intimidation, coercion, or any other behavior which threatens or endangers the health or safety of any member of the University community or any other person while on University premises, at University activities, or on premises over which the University has supervisory responsibility pursuant to state statute or local ordinance is prohibited.
3. BICYCLES Bicycles must all be stored in outside bicycle racks located outside each hall or inside a bicycle storage room within designated buildings. A resident may, with their roommate's approval, store his/her bicycle in his/her room, provided the resident takes extra care when transporting the bicycle in and out of the building. Riding the bicycle inside of buildings is not permitted.
4. CANDLES No open flames (candles, kerosene lamps, etc.) or any incendiary devices will be permitted in the residence halls. Smoking and the burning of incense is not allowed in any residence hall room or public area. Any special exceptions must be approved by Housing & Residential Education in consultation with Environmental Health and Safety and the Office of Public Safety. Students can have candles if the wick is still white or if there is no wick.
COMPUTERSUniversity of Utah Network Connection Acceptable Use Policy August 2001
Network connectivity provided through the University of Utah Network, referred to hereafter as "the Network", either through an Authenticated Network Access (ANA) connection or a Virtual Private Network (VPN) connection, is governed under the University of Utah Policy and Procedure 1-15 Information Resource Policy, and can be accessed at http://www.admin.utah.edu/ppmanual/1/1-15.html. The University of Utah Department of Network and Communication Services (NetCom) is responsible for the ongoing maintenance and support of the Network, exclusive of local applications. Problems within the University of Utah's network should be reported by calling the Campus Help Desk at 581-4000, or via e-mail at [email protected].
In compliance with state, federal, and international copyright and intellectual property rights laws, NetCom takes no responsibility for the content of machines connected to the Network, regardless of those machines being University or personal property. NetCom reserves the right to disconnect client machines where illegal or potentially damaging software is found to exist. A client machine may also be
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disconnected if the client's activity adversely affects the Network's performance. Access to remote networks using a University of Utah network connection must be in compliance with all policies and rules of those networks. This applies to any and all networks to which the University of Utah Network connects. University of Utah network and computer resources are not to be used for personal commercial purposes.
Individuals connecting to the Network through an ANA port or VPN connection may not run server software, e.g., HTTP/Web server, SMTP server, FTP server, DHCP server, etc. Activation of these types of services is a direct violation of this agreement, and will result in termination of their connection to the Network. These users will be limited to TCP/IP protocol services only. For more information or clarification of these restrictions, please see http://www.it.utah.edu/services/networking/ana/index.html.
Network traffic will be monitored for security through the University's Institutional Security Office (ISO) and for performance reasons through the NetCom Network Operation Control Center (NOCC). For more information on Network traffic monitoring, see the Network Monitoring Policy at http://www.it.utah.edu/leadership/policies/NetworkMonitoring.pdf.
Impersonation of an authorized user while connecting to the Network is in direct violation of this agreement and will result in the termination of the connection.
Campus Network Services Policy and Use Agreement
You agree to act in accordance with the policies and guidelines of the Network and Communication Services Department (NetCom). Failure to comply with these policies may result in the termination of your account.
For the remainder of this document, the term User refers to you, the person using the Network ID and services on the campus networks. A Network ID is the combination of a username and a password whereby you gain access to University of Utah computer systems, services, e-mail campus networks, and the internet.
I. Accounts and PasswordsThe User of a Network ID guarantees that the Network ID will not be shared with anyone else. In addition, the Network ID will only be used for educational purposes. The User guarantees that the Network ID will always have a password. The User will not share the password or Network ID with anyone (not even family members). Network ID's will only be established for students, staff and faculty who are currently affiliated with the University.
Network ID's which are not active (no reading or sending of mail) during the semester (with the exception of Summer Semester) may be deleted during the following semester. Students, staff and faculty who leave the University will have their Network ID and associated files deleted. No User will be allowed more than one Network ID at a time.
II. Limitations on the use of resourcesNetCom reserves the right to arbitrarily delete files or close the Network ID of any user who is deemed to be using inordinately large amounts of storage space or whose actions otherwise limit the use of computing resources. This includes the sending of unsolicited bulk e-mail messages.
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III. Computer Ethics and EtiquetteThe User will not attempt to override or break the security of the University of Utah computers, networks, or machines/networks accessible therefrom. Services associated with the Network ID will not be used for illegal or improper purposes. This includes, but is not limited to, the unlicensed and illegal copying or distribution of software, and the generation of threatening, harassing, abusive, obscene or fraudulent messages. In addition, the User agrees to adhere to the guidelines for the use of the particular computer platform that will be used.
Your Network ID gives you access to e-mail, individual WWW pages, and campus computing resources. The use of these resources must comply with University policy and applicable Federal and State Law. Such electronically available information (1) may not contain copyrighted material or software unless the permission of the copyright owner has been obtained, (2) may not violate University policy prohibiting sexual harassment, (3) may not be used for commercial purposes, (4) should not appear to represent the University of Utah without appropriate permission, or to represent others, (5) may not appear to represent other organizations or companies, (6) may not contain material which violates pornography laws, or algorithms or software which if transferred violate United States export laws, (7) may not contain scripts or code that could cause a security breach or permit use of resources in opposition to NetCom or University policy, and (8) WWW pages should clearly show identifying information of the owner of the page and we suggest that it also show date of last revision and an address (e-mail or postal) for correspondence. NetCom equipment does not support use of scripting in individual pages.
IV. Data Backup, Security, and DisclaimerNetCom will not be held liable for the loss or corruption of data as a result of the use and/or misuse of its computing resources (hardware or software) or from any damage that may result from the advice or actions of an NetCom staff member. Although NetCom makes a reasonable attempt to provide data integrity, security, and privacy, the User accepts full responsibility for backing up files in the assigned Network ID, storage space or Computer Account. In addition, NetCom makes no guarantee concerning the security or privacy of a User's electronic messages.
The User agrees to pay for any damages their actions cause. The User also agrees to be held liable for the improper use of equipment or software, including copyright violations and agrees to defend, indemnify and hold NetCom harmless for any such liability or expenses. NetCom retains the right to change and update these policies as required without notification to the User.
V. Account Termination and Appeal ProcessAccounts on NetCom systems may be terminated or disabled with little or no notice for any of the reasons stated above or for other inappropriate use of computing and network resources. When an account is terminated or disabled, we will make an attempt to contact the user (at the phone number they have on file with us) and notify them of the action and the reason for the action. If the user feels such termination is unwarranted, or that there are mitigating reasons for the user's actions, he or she may appeal to: (1) a designated member of the appeals board so that a clear understanding of the events leading to the infraction is understood by the user and NetCom; (2) An appeals coordinator who will review the evidence and hear reasons why an appeal should be considered; (3) The Director of NetCom, after the appeals board has determined why the action was taken and stated an opinion on the severity thereof.
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Users are advised that a history of infractions is kept. Any history of violations will be considered in determining what action to pursue. If warranted, serious violations of this policy will be brought before the appropriate University committee. Last revised 8/9/01
6. DECORATIONS Any decorations used in common areas such as hallways and lounges must be made of nonflammable material. Decorations such as construction paper chains or cutouts must be made of flame retardant materials. When in doubt about an acceptable decoration scheme, check with your RLC.
DISCRIMINATION & SEXUAL HARASSMENT Students have a right to be free from illegal discrimination and sexual harassment. University policy prohibits discrimination, harassment or prejudicial treatment of a student because of his/her race, color, religion, national origin, sex, sexual orientation, age, or status as an individual with a disability, as a disabled veteran, or as a veteran of the Vietnam era.
Sexual harassment includes verbal or physical conduct of a sexual nature that has the purpose or effect of unreasonably interfering with an individual's employment or educational performance or creating an intimidating, hostile, or offensive environment for that individual's employment, education, living environment, or participation in a university activity.
DISHONESTYFurnishing false or misleading information to any University official is not appropriate in the residence hall community. Your RA is a University official.
DRUGSUse, possession or distribution of any narcotic or other controlled substance on University premises, at University activities, or on premises over which the University has supervisory responsibility pursuant to state statute or local ordinance is prohibited, except as permitted by law and University regulations.
Possession, or use on campus of items which are deemed to have been used in the consumption of any narcotic or dangerous or unlawful drug as defined by the laws of the United States or the State of Utah, or Residence Hall policy will be confiscated until such time as a conduct hearing can occur. Items confiscated will be returned to the student if a conduct violation is found not to have occurred. If a policy violation is found to have occurred, arrangements to remove the item permanently from the Residence Halls will be made in consultation with the student.
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7. EMERGENCY EQUIPMENT- See Safety, Security, & Emergencies for more informationIt is against the University's Student Code to intentionally set off a fire alarm or report fire or other emergency or tamper with a fire or other emergency equipment except when done with the reasonable belief in the existence of a need. It is unlawful to interfere with any fire equipment apparatus or to use a fire extinguisher or other fire protection equipment for other than its intended purpose.
It is unlawful to interfere with any fire equipment apparatus or to send false alarms. It shall be unlawful for any person(s) to break, destroy, or in any manner interfere with, or to obstruct or cover or cause to be hidden in any manner any electrical fire alarms register, or any wire, pole or apparatus connected therewith, or any fire hydrant, or knowingly to send any false alarms from, through or over any fire alarm apparatus, or through or by telephone or a messenger service box.
8. ESCORT & GUEST POLICY Guests in the halls should always be escorted by the host resident. Any guest found in the halls not escorted by their resident host may be asked to leave the hall. Residents are responsible at all times for the actions of their guests and will face the same consequences as if the resident was in violation of the stated policy.
9. FIREARMS or WEAPONS Possession or use on University premises or at University activities of any firearm or other dangerous weapon, incendiary device, explosive or chemical is prohibited, unless such possession or use has been authorized by the University. Individuals living in Residential Living facilities possessing registered firearms must register and store such items with the University Police Department.
10. GAMBLING Gambling in any form is prohibited in the halls. Gambling shall be defined as the playing of games of skill or chance during which money is publicly visible and/or changes hands.
11. HALLWAYS Hallways must be kept clear at all times. Playing sports or games such as Frisbee, golf, soccer, field hockey, in-line skating, bicycling or skateboarding is prohibited.
HARASSMENT- See Discrimination
LAWViolation of federal, state, local civil or criminal laws on University premises, while participating in University activities, or on premises over which the University has supervisory responsibility pursuant to state statute or local ordinance.
The police may become involved in addressing these violations. The residence hall and/or university process is separate from an action or inaction taken by the city.
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Examples:DISORDERLY CONDUCT
Excerpts from Title 10, Chapter 8 of Utah Code 10-8-50. Disturbing the peace -- Public intoxication -- Fighting -- Obscene language -- Disorderly conduct -- Lewd behavior -- Interference with officers -- Trespass.
(1) Boards of commissioners and city councils of cities may provide for the punishment of any person or persons for: (a) disturbing the peace or good order of the city; (b) disturbing the peace of any person or persons; (c) disturbing any lawful assembly; (d) public intoxication; (e) challenging, encouraging, or engaging in fighting; (f) using obscene or profane language in a place or under circumstances which could cause a breach of the peace or goodorder of the city; (g) engaging in indecent or disorderly conduct; (h) engaging in lewd or lascivious behavior or conduct in the city; and (i) interfering with any city officer in the discharge of his duty.
DRUG PARAPHERNALIAExcerpts from Title 58 Chapter 37a -- Utah Drug Paraphernalia Act
58-37a-3. "Drug paraphernalia" defined. As used in this chapter: "Drug paraphernalia" means any equipment, product, or material used, or intended for use, to plant, propagate, cultivate, grow, harvest, manufacture, compound, convert, produce, process, prepare, test, analyze, package, repackage, store, contain, conceal, inject, ingest, inhale, or to otherwise introduce a controlled substance into the human body in violation of Title 58,Chapter 37, and includes, but is not limited to: (1) Kits used, or intended for use, in planting, propagating, cultivating, growing, or harvesting any species of plant which is a controlled substance or from which a controlled substance can be derived; (2) Kits used, or intended for use, in manufacturing, compounding, converting, producing, processing, or preparing a controlled substance; (3) Isomerization devices used, or intended for use, to increase the potency of any species of plant which is a controlledsubstance; (4) Testing equipment used, or intended for use, to identify or to analyze the strength, effectiveness, or purity of a controlled substance; (5) Scales and balances used, or intended for use, in weighing or measuring a controlled substance; (6) Diluents and adulterants, such as quinine hydrochloride, mannitol, mannited, dextrose and lactose, used, or intended for use to cut a controlled substance; (7) Separation gins and sifters used, or intended for use to remove twigs, seeds, or other impurities from marihuana; (8) Blenders, bowls, containers, spoons and mixing devices used, or intended for use to compound a controlled substance; (9) Capsules, balloons, envelopes, and other containers used, or intended for use to package small quantities of a controlledsubstance; (10) Containers and other objects used, or intended for use to store or conceal a controlled substance; (11) Hypodermic syringes, needles, and other objects used, or intended for use to parenterally inject a controlled substance into the human body; and (12) Objects used, or intended for use to ingest, inhale, or otherwise introduce marihuana, cocaine, hashish, or hashish oil into the human body, including but not limited to: (a) Metal, wooden, acrylic, glass, stone, plastic, or ceramic pipes with or without screens, permanent screens, hashishheads, or punctured metal bowls; (b) Water pipes; (c) Carburetion tubes and devices; (d) Smoking and carburetion masks; (e) Roach clips: meaning objects used to hold burning material, such as a marihuana cigarette, that has become too small or too short to be held in the hand; (f) Miniature cocaine spoons and cocaine vials; (g) Chamber pipes;
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(h) Carburetor pipes; (i) Electric pipes; (j) Air-driven pipes; (k) Chillums; (l) Bongs; and (m) Ice pipes or chillers.
Excerpts from 58-37a-4. Considerations in determining whether object is drug paraphernalia.
In determining whether an object is drug paraphernalia, the trier of fact, in addition to all other logically relevant factors, should consider: (1) statements by an owner or by anyone in control of the object concerning its use; (3) the proximity of the object, in time and space, to a direct violation of this chapter; (4) the proximity of the object to a controlled substance; (5) the existence of any residue of a controlled substance on the object; (6) instructions whether oral or written, provided with the object concerning its use; (7) descriptive materials accompanying the object which explain or depict its use;
NOISE - See Quiet Hours
OVERNIGHT GUESTS – See Visitation
12. PARKING All residents who wish to park an automobile on campus are required to buy University parking permits at the current rate. Permits are purchased from Commuter Services. Heritage Commons lots are zoned and a zone sticker must be attached to the permit. Zone stickers are obtained from the PHC desk.
Bona fide visitors will be allowed to park in the PHC lots during the appropriate hours if they purchase a Day Pass from HRE, the PHC service desk, or Parking Services. All other parked vehicles with no permit or an improper permit will be ticketed. There is limited short-term visitor’s parking in designated areas.
Parking in walkways, fire lanes, or other non-designated parking spots is prohibited. Removal of bollards blocking access to sidewalks will result in judicial action and possible ticketing violations.
13. PERSONAL PROPERTY Students are solely responsible for safe keeping of their personal property in the room and the Residence Hall. HRE assumes no responsibility or liability whatsoever for any loss, destruction, or damage to personal property unless such loss is due to the sole negligence of HRE. Students are advised to purchase a separate policy of “renters insurance” or other property insurance covering personal property of Student.
Students shall remove all personal property from the Room and Residence Hall premises on or before the last date of the agreement. Any personal property belonging to Student remaining in the Room or Residence Hall premises after the last date of the agreement shall be deemed abandoned by Student and may be disposed of by HRE at Student’s expense. HRE may at any time enter the Room and
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remove any personal property of Student which creates a nuisance, is hazardous, or is otherwise prohibited by this Agreement or University policies.
14. PETS Residents are prohibited from having animals or pets of any type in Residential Living facilities, with the exception of fish in aquariums of less than 10 gallons and authorized animals assisting residents with disabilities.
15. QUIET HOURS Except on a 24-hour quiet floor, quiet hours are predetermined periods when sound-including stereos, TVs, and voices-must be at a volume low enough to be inaudible in adjoining rooms or hallways. Residents determine these hours for their floor and help Resident Advisors enforce them.
First-Year Focus Floors and U.T.E. floors have a minimum of 12 hours of quiet hours in a 24-hour period.
Quiet hours must begin by Midnight on weekdays and at 2am on the weekends.
24-hour Courtesy Hours There are 24-hour courtesy hours. This means that even if it is not during the designated quiet hours, that you are expected to keep the noise level within reason so that all students can sleep and study.
24-hour Quiet Hours During Finals During finals weeks, ALL FLOORS AND HALLS become quiet for 24 hours out of the day. Violation of 24-hour quiet hours can lead to immediate dismissal from the hall for the rest of finals week.
RENTER’S INSURANCE The University of Utah and Housing & Residential Education do not provide insurance for damage to or theft of your personal property. We recommend that you purchase renter’s insurance or verify coverage by an applicable homeowner’s policy.
16. ROOM ENTRY- Student Room Entry by University Personnel The right to privacy is of paramount importance and should not be violated. However, the entry into the living quarters of a student may be conducted by the following people for the purposes and under the procedures detailed below:
By civil law enforcement officers in the performance of statutory duties and in accordance with legally defined procedures governing search and seizure.
By authorized University personnel conducting regular scheduled inspections of safety equipment and health and safety standards.
By authorized University personnel to ensure that health, fire, and safety regulations are maintained during break periods.
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By authorized University personnel or agents to make improvements and repairs and to provide routine maintenance services.
By authorized University personnel in emergency and/or extraordinary situations to protect the health and welfare of students or to make emergency repairs to prevent damages to the property of the student and the University.
By authorized University personnel when there is reasonable cause to believe a student’s health or well being is in jeopardy or there has been a violation of residence hall and/or University regulations or federal, state, or local laws or ordinances.
By staff members who have knocked and have been invited in.
By authorized University personnel when the door is open and a violation of Student Conduct Codes and/or University policies is in plain view.
In all instances, such entry shall be made only for the purposes set forth above. Observed alleged contraband will be confiscated, and/or alleged violations of University policies, rules, or regulations will be referred to the proper University official for follow-up action.
17. SALES AND SOLICITATIONSolicitation and Selling of Items
a. Any residence hall system-wide solicitation not accomplished through the U.S. Mail is prohibited.
b. Commercial business and/or private endeavors may not advertise or sell in Residential Living facilities, e.g., Avon, Mary Kay Cosmetics, etc. Residents who are sales personnel for such commercial businesses may only sell an item to residents who approach the sales person on an individual basis. (Display table reservations may be requested in PHC for a fee.)
c. No individual(s) (Residence Hall student(s) included) may advertise or sell any item on a business level, nor set up a business or private endeavor which markets the same item(s) consistently which exploits the environment or its community members. Residence hall phone numbers may not be given out as contact information business or private endeavors.
d. Residence Hall students may sell a personal item by advertising on specific boards (common area non-floor boards) in each residential hall with such space only after they have received approval and direction from the Residence Director for each area.
e. Door-to-door solicitation is not accepted. Report solicitors directly to your RA.
THEFTAttempted or actual theft, damage or misuse of University property or resources.
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TOBACCO and TOBACCO PRODUCTS Smoking is not allowed inside any part of the Heritage Commons complex. In addition, smoking is not allowed within 25 feet of doors, windows, or enclosed areas, such as overhangs or breezeways. Please be respectful of your living community.
VANDALISMUnauthorized or improper use of any University property, equipment, facilities, or resources, including unauthorized entry into any University room, building, or premises is prohibited.
18. VISITATION Limited Visitation Program - Students may have the visitors of the opposite sex between noon and midnight, Sunday through Thursday, and between noon and 2:00 a.m. Friday through Saturday, as well as the evening before days when classes or exams are not scheduled.
Standard Visitation Program - Students may have visitors of the opposite sex at any time providing that all other Residence Hall policies and regulations are adhered to.
Overnight Guests - Residents of Gateway Heights, Chapel Glen, and Sage Point halls may not host an opposite sex guest overnight. Residents may host a same sex guest for no more than three days in a 14-day period, providing the roommate(s) agrees. Residents in Benchmark Plaza, Shoreline Ridge apartments and Officers Circle homes may host an opposite or same sex guest for no more than three days in a 14-day period, providing the roommate(s) agrees.
All guests in the residence halls must be escorted. Not only is this your home, but it is also the home to 2000 other students.
You are expected to come down to the entrance to get your guest and to walk them back down to the exit when they leave.
1. The resident is responsible for the actions and behavior of his/her visitor or guest and must be present at all times when the visitor or guest is in the residence halls. If the resident is not present the visitor or guest may be escorted from the building by hall staff.
2. Residential Living staff may require a guest to leave if the staff member finds the guest's behavior not in accordance with University of Utah and Residential Living Policies.
3. The Housing & Residential Education reserves the right to determine if the number of visitors or guests per resident is disruptive and may ask all or some of the visitors or guests to vacate the facilities.
19. WATERBEDS Because of the potential danger due to overloading of floors, as well as the water damage that could be caused, waterbeds or water filled furniture of any kind are not allowed in Residential Living facilities.
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WEAPONS- See Firearms and Weapons
20. WINDOWS/SCREENS Screens need to remain in place. If found to have been purposefully removed, the student may be charged for its re-installation.
Throwing objects from windows is strictly prohibited. Due to the nature of the windows, items should not be attached to the window in order to maintain the facility for future generations of residents.
Any postings or decorations using the windows should be visible to only the residents of the particular room. Election materials are the only exception to this policy.
Students are able to submit an Incident Report by going to the Housing & Residential Education website. We appreciate your commitment to a safe, healthy community where everyone can feel at home.
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Room Assignment & Housing Information CONSOLIDATIONIf you are paying for a double room, you can expect to have a roommate. Consolidation is the process of combining persons who are paying double rates into double rooms.
CONTRACT RELEASE/CANCELING YOUR AGREEMENT The student agrees to retain occupancy in the residence hall for the entire academic year (Fall and Spring semesters). Students withdrawing from the University of Utah must alert Housing & Residential Education in writing and will be entitled to a refund accordingly.
A student may terminate their Residence Hall Agreement if:
12. Termination by Student. This Agreement may be terminated by Student only under the following circumstances and conditions:
a) Student may terminate this Agreement without cause by providing written notice of termination to HRE at any time up to 30 DAYS BEFORE THE COMMENCEMENT DATE (as defined above), which 30 day period shall be referred to as the “Cancellation Deadline”.
b) If Student executes this Agreement after the Cancellation Deadline, Student may nonetheless terminate this Agreement by canceling their reservation in WebRoomz within 72 hours after the time Student executes this Agreement.
c) Student may terminate this Agreement if Student withdraws as a matriculated student from the University at any time during the term of this Agreement. Student must notify HRE within 72 hours of Student’s withdrawal from the University. Student must vacate the Room within 72 hours of Student’s withdrawal from the University.
d) The Student marries during the term of this Agreement and provides HRE with written notice of termination of this Agreement, along with an Original Certification of Marriage.
e) The Room becomes uninhabitable due to fire or other casualty.
Upon HRE’s timely receipt of any of the notices required above, this Agreement will be terminated and the Security Deposit, and all other Fees paid by Student (except the non-refundable Application Fee and RHA Dues) may be refundable to Student on a pro rata basis through the date of the notice. If HRE does note receive such notice within the specified notice periods, HRE will have no obligation to refund any portion of the Fees or deposit paid by Student.
13. Termination by Agreement.Student may submit a Contract Termination Request to HRE requesting termination for reasons other than those provided under paragraph 12 of this Agreement. HRE may grant or deny the Request for any reason within HRE’s discretion. If the request is granted, the student shall make payment of 30 days prorated rent from the date the Request is approved
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and forfeit their security deposit. Students shall have no right of appeal if the Request is denied.
OCCUPANCYInitial occupancy is required by the first day of classes. Rooms unclaimed at the beginning of a semester will be forfeited and reassigned unless a request for late arrival in writing has been received by Housing & Residential Education. If you are an enrolled University of Utah student, you do not forfeit your room by not showing up. You will be charged for your room and meal plan as long as you are a registered student at the university.
HOUSING DEPOSIT RETURN If you are not returning to the halls for the next semester or academic year, you will need to complete the bottom section of your room inventory upon check out. The deposit will be returned less any payment due on your account for charges or fees.
ROOM AND HALL CHANGES A. No room or hall changes may take place during the first two weeks of each semester; this is a
room freeze period which allows us to confirm occupancy. B. Room changes cannot take place without the approval of the RLC and the Office of Residential Living. There is a $50 charge for unauthorized room changes.C. The student’s account must be current in order to change rooms. D. If a student is granted a room that is charged at a higher rate, he/she must pay the
difference before he/she can move into the space. If the student is granted a room that is charged at a lower rate, and the student has no other outstanding charges, the student may either:
1. Keep the credit on his/her account and apply it to the next semester 2. Request that HRE issue the student a refund check which may be picked up after a 10
day period
It is often a new and different experience for many students to share a room. The ability to compromise is a skill that is needed in living with another person. We encourage and assist students to learn and practice the skill while living in the halls. Concerns regarding a roommate should be first addressed with the roommate. If you are uncomfortable with beginning the process, your RA has been trained on how to coach your conversation with your roommate or assisting in mediating your discussion . If the situation continues to be disruptive, a mediated discussion may be required of all roommates.
SUMMER HOUSING Summer housing is a separate term. Students wishing to stay during the summer will need to reserve a bed in WebRoomz. Not all housing is available for the summer. Most of the residence halls are used for summer conferences.
USE OF ROOM Upon the Commencement Date of your housing agreement, HRE grants you the right to use and occupy the Room assigned and the adjoining bath area. You may also use the halls, corridors, living area and
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other public areas within the Residence Hall. You accept the Room “AS IS” and acknowledge that the Room and its furnishings are in good condition and repair, except as otherwise specified on the Check-In/Check-Out inventory, which is to be completed by your RA at move-in and move-out. You have the ability to add details to the report before signing it.
VACATION PERIODS- HALL CLOSING It is your responsibility to know the hall opening and closing dates and times for each break period. Information will be provided to you at least two weeks before each closing period. Failure to leave by the designated time will lead to an improper check out fee as well as a charge for each hour you are in the building after it closes.
Your ‘TO DO’ checklist before you leave for break: 1) Sign up for a check out time with your RA. 2) Unplug all electrical appliances including your refrigerators. Only your answering machine may
stay plugged in throughout the break. 3) Close and lock all windows 4) Turn off all the lights 5) Remove all food except unopened boxes and cans. Dispose of all trash. 6) Clean your room and bathroom 7) Lock your door(s) and take all belongings of value with you over break periods. Housing &
Residential Education will not be responsible for personal items left in your room over the break period.
Winter Break Stay Over The residence halls will remain open during the winter break; however this break is not part of the academic year agreement. Residents will need to sign up in WebRoomz for this term, will need to pay an additional amount per night for a room, and will be required to move to a centralized location for safety and security reasons. The board plan is not in session during this break. There is no meal plan during the break. The C-store is open limited hours. Housing & Residential Education is closed when the campus is closed. Any violations of the residence hall policies during the break period could result in immediate dismissal from break housing.
Make sure to take your valuable items with you during the break period.
Thanksgiving and Spring Breaks The residence halls remain open, however meals are not served. Make sure to take all valuable items with you.
VANDALISM & DAMAGES The student understands that he/she is liable for damage to or the defacing of University property. Damage charges will be assessed against individual student accounts. Residence hall
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damage, in areas other than individual rooms will be charged on a pro-rated basis to all students of a floor or entire residence hall if the offender(s) cannot be determined. Residents are responsible at all times for the actions of their guests. Please take care of the lounges, halls, and study rooms- this is your home.
YOUR ROOM ROOMMATE RELATIONS The beginning of school is exciting. There are new things to do, new people to meet- and also someone you need to learn to live with.
Little things your roommate does may start to get on your nerves, and may eventually grow into aggravations. What started as two nice people who had high hopes for a good year together may lead to distress and fighting without really knowing what caused it all.
The purpose of this section is to provide you with assistance in building a good roommate relationship. No one can do it for you, but it it’s also impossible to accomplish alone. You and your roommate need to work at it together.
“How to build the roommate relationship” Although you may have dealt with a roommate before, every person and situation is different. It takes time and communication to make it work. Your RA can work with you to do a roommate contract. Roommate Contract
1) Agree that your communications with your roommate are confidential
2) You must be willing to answer the same questions you ask 3) Ask questions in the following areas to avoid future
misunderstandings: A. Background Questions:
Family life? Reason for coming to the U? Hobbies? Interests? Academic major?
B. Study Style:What time of day/night do you study? Where? With or without noise?
C. Emotional Style:Do you enjoy being alone? Dating? Social atmosphere? Moods? How will I know when you are upset? How do you handle problems?
D. Lifestyle:Attitudes about religion? Politics? Drugs? Alcohol? Sex? Night owl or day person? Organized? Wherever it lands? Borrow each other’s stuff? Cars? Money?
E. Housekeeping:
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How will you divide room cleaning responsibilities? Sloppy? Neat? F. Guests:
What hours? How many at a time? Use my stuff? Sit on my bed? G. Telephone/Computer:
Use each other’s? How long spent on phone? Online?
The biggest mistakes roommates make is to not discuss problems as they develop.
ROOMMATE BILL OF RIGHTS The following Bill of Rights is a reminder to each resident of his/her responsibility to his/her roommate and to others in the residence halls. Living in a community requires consideration and compromise. If you are having difficulty with your roommate, talk with your roommate. Your RA is available to be an objective mediator between you and your roommate or suitemates.
1. The right to read and study free from undo interference in one's room. Unreasonable noise and other distractions inhibit the exercise of these rights.
2. The right to sleep without undue disturbance from noise, guest of roommate(s), etc.
3. The right to expect that a roommate will respect one's personal belongings. 4. The right to a clean environment in which to live.
5. The right to free access to one's room and facilities without pressure from the roommates(s).
6. The right to privacy.
7. The right to host guests with the expectation that guests are to respect the rights of the host roommate(s) and other hall residents. 8. The right to address grievances. Your Resident Advisor is available for assistance.
9. The right to be free from fear of intimidation, physical and/or emotional harm.
10. The right to expect reasonable cooperation and the use of "room shared" appliances (telephone, refrigerator, etc.) and a commitment to honor agreed-upon payment procedures.
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Checking in When you arrive on campus, you will be asked to complete a key registration card. Please be responsible with your keys. If you lose them, do not put other’s safety at risk- report that they are lost so that we can change your locks.
When you arrive on your floor or in your house, one of the first people that will drop by will be your Resident Advisor. They will have reviewed the status of your room and will go over your room inventory with you. Any damage that occurs to the room during the course of the year is your responsibility.
Moving tools You can check out a laundry cart or a two-wheel hand-truck from the Peterson Heritage Center.
Check in checklist ___ mailbox assignment and combination ___ laundry card ___ financial obligations are taken care of ___ obtained your keys ___ you have your id card and it is programmed for building access and meals ___ introduce yourself to your roommate/suitemates
Condition of Room and Damage to University Property Residents need to keep their room in a clean, sanitary and orderly condition. Student shall not make any repairs or alterations to the Room, its furnishings or fixtures, or the Residence Hall without the prior written consent of HRE. Please promptly report any damage to the Room or the Residence Hall to HRE.
Submitting Work Requests Work requests may be submitted online by accessing the Housing & Residential Education main webpage at www.housing.utah.edu. Click the link, “SUBMIT WORK REQUEST”, and fill in the required fields.
Maintenance and Custodial requests that require immediate attention are completed the same day they are submitted. Routine requests are generally completed within 5 business days, at times we experience a high volume of requests and complete them in the order in which they are received.
If you require emergency assistance please contact us directly at (801) 587-2002 during business hours 8:00 AM – 5:00 PM Monday thru Friday. After hours and weekends, call the Heritage Center Information Desk (801) 587-2000.
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Health & Safety Do not use the Room or residence hall premises in any manner which may cause a nuisance, fire hazard or other risk to health and safety of residents, or engage in activity that may be disruptive to other residents. For these reasons smoking, pets (other than fish in a 10 gallon tank or smaller), explosives, weapons, water furnishings, and other items presenting a risk to health or safety (as determined in HRE’s sole discretion) are not permitted in the Room or Residence Hall. Pets (other than fish) may be allowed only as an accommodation to disabled residents. Cooking is not permitted in Residence Hall rooms outside of HRE provided cooking facilities. Microwaves are allowed. Please abide by all fire and safety regulations of the University of Utah or other governing authorities.
InspectionsIt is your responsibility to keep your living space, bathroom, and kitchen (where applicable) clean. Health and Safety inspections will be conducted each semester.
You will be notified at least one week prior to inspections. During this time, staff will look to make sure that the rooms are clean (a gray film on the shower floor and/or kitchen floor is NOT clean), that the trash is emptied, that there are no safety hazards or violations. You will be notified if you do not pass inspection. If you do not pass, you will have one week to address the concern. If you fail again, you will be charged labor and materials for staff to remedy the situation.
Checking Out When you leave, you will need to complete all HRE Check-Out procedures and return the Room, the Residence Hall and all University property (including without limitation all furnishings and keys) to University in the same condition as you received it (normal wear and tear accepted) and will need to pay any costs to clean, repair, replace or restore the Room or other University property to the extent such damage is caused by you or your guests.
Damage that occurs in common & public areas will be assessed and divided among the entire living group of that area unless HRE is able to identify the persons responsible for the damage.
KEYSEach resident is issued a room key during check in; Officers Circle residents are also issued an entrance door key. Carry your keys with you at all times.
Lost keys- a lock change costs $45 and will be charged to your student account.
One day temporary lock out keys- If your keys are lost, you can request a one day lock out key from the Peterson Heritage Center information desk. The first one is free, the second is $1, and all others are $5/each. All one-day lock out keys must be returned by 9am the next morning. If it is not returned to the Peterson Heritage Center front desk by 9am on the due date, the lock will be changed and you will be charged $45.
Seven day lock out keys- if there are extenuating circumstances, you may request a seven-day lock-out key. This key must also be returned by 9am on the date due. If it is not returned, the lock will be changed and you will be charged $45.
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Temporary Access Card- If you lose your ID, you can obtain a temporary swipe card from the Peterson Heritage Center information desk. They must be returned by 9am the next morning or on the date due. If it is not returned, there is a $10 charge.
Locked out after business hours- call 587-2000, you will be connected with the University Guest House Desk. Desk personnel will contact an RA on-duty to let you in to your suite. There is a $5 lock out charge for after-hour calls..
Residents are not permitted to give their keys out to other individuals. For everyone’s safety, turn in found keys to the PHC desk. Keep you room, suite, and apartment doors locked at all times.
MAINTENANCE REQUESTS If something in your room or a public area in the residence hall is in need of attention or repair, you can fill out a maintenance request online by accessing the Housing & Residential Education main webpage at www.housing.utah.edu. Click the link, “SUBMIT WORK REQUEST”, and fill in the required fields.
Maintenance requests are completed on a priority basis. Maintenance and Custodial requests that require immediate attention are completed the same day they are submitted. Routine requests are generally completed within 5 business days, at times we experience a high volume of requests and complete them in the order in which they are received.
If you require emergency assistance please contact us directly at (801) 587-2002 during business hours 8:00 AM – 5:00 PM Monday thru Friday. After hours and weekends, call the Heritage Center Information Desk (801) 587-2000.
Maintenance staff will leave notification in your room if they complete work when you are not home. Your door will be locked upon completion of the work, whether they found it to be locked or unlocked when they entered. Work is typically done after 10am.
Carpet stains: If you spill something onto the carpet, please generate a maintenance request so the spill can be cleaned before it becomes permanent. In cases of a maintenance emergency, work will be done to minimize damage and entry into rooms will be done as needed to attend to the emergency. See Room Entry policy.
NETWORK CONNECTIONSHigh speed Ethernet connections in student residence halls and apartments for campus network and Internet access are one of the Residence Hall benefits. These connections are called Authenticated Network Access (ANA) ports, and are found in HRE student apartments as well as classrooms, lounge areas, and computer labs around campus. ANA ports can be used by anyone with a University Network ID (uNID) and password pair. To use ANA, you must have activated your uNID. Please become familiar with the Network Acceptable Use Policy which governs ANA and other campus network use. To read the policy go to http://www.it.utah.edu/leadership/policies/NetworkAcceptableUse.html
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For more information about setting up your computer to use ANA go to http://www.it.utah.edu/services/helpDesk/connectedhelp/index.htmlNetCom Tech Support will be onsite at the Heritage Center and available to help with any ANA issues during the HRE move-in weekend and the first week of Fall Semester.
PERSONALIZING YOUR ROOM We want your room to be you (and your roommate’s) home away from home. We encourage you to personalize your space.
Many students, and the 2002 Winter Olympic Athletes, have lived in your room before you arrived, and there will be many more living there after you leave. Therefore, we’ve developed some guidelines for you to use in personalizing your room:
Please feel free to rearrange the furniture as you like, although you can not remove any from the room.Feel free to add to your room- TV, appliances, chairs, pillows, and lamps. However it isnot permitted to take lounge furniture to decorate your room. Lofting services can be purchased from Housing & Residential Education. Halogen lamps are allowed, as long as they were manufactured after the year 2000. Decorating your walls- please use only materials that will not damage the walls (such as putty tack or 3-M strips). Do not use tacks, nails, tape, contact paper, wallpaper. There are strips that release from the wall when you pull down on them. These typically do not harm the walls. You will be billed for any damages. Any postings or decorations using the windows should be visible to only the residents of
the particular room. Election materials are the only exception to this policy.
AppliancesThere is no more crucial issue to the basic survival of students than fire safety. The following items are not permitted:
hot plates or an item that uses a heating/immersion coil hazardous chemicalstoaster ovens, toasters non-UL listed items explosives & fireworks candles (all candles must have a white wick or no wick to be allowed in the halls) & incense
ROOM INVENTORY Whenever you move into a room, you will be given a room inventory form. This form is used to document the current state of the room so that you are not charged for any wear and tear from
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previous residents. Any damages that are not listed on the form at the time of check-in are the responsibility of the residents upon check-out. Carefully survey your room and complete or add to the check- in side of the form. Both you and your RA will need to sign the form. When you move out of the room, you and your RA will complete the check-out side of the form. The RLC uses this form to determine any damages the room may have received and assess appropriate charges.
TELEPHONE & VOICEMAIL INSTRUCTIONS NetCom provides basic telephone services in HRE residence halls and apartments. Basic phone service includes the following features: call transfer, call waiting, call forwarding, three-way calling, and speed calling.
If you would like additional services, such as Caller ID, long distance, and voice messaging, you’ll need to set up NetCom’s Student Telephone service (STEL).
For rates and more information, go to http://www.it.utah.edu/services/phones/stel.htmlWhen you’re ready, simply fill out the online Order form/Agreement and return it to us. If you return it to us at least a week before you need service we can have your services set up when you arrive. If you have any questions, please call the STEL office at 801-581-5300.
Telephones are provided by Housing & Residential Education with the exception of Benchmark Plaza and Shoreline Ridge. Residents in these two complexes must furnish their own telephones. Residents may order a second phone line through NetCom at an additional one time installation fee and monthly fees paid directly to NetCom’s STEL program. For more information go to http://www.it.utah.edu/services/connected/ORL/index.html
Long distance calls should not be billed to your room or accepted as collect calls. If you do so, you may be billed a $10 surcharge in addition to the cost of the call, and any attempt to bill long distance calls to your room through direct dialing or accepting collect calls may be considered fraud and result in suspension of your phone service and the withholding of your transcripts.
UTV CABLE TELEVISION NetCom-provided UTV cable TV service is delivered to all student living quarters in Heritage Commons as part of your Residence Hall benefits. The 65 channel line-up includes 4 HBO channels, the Fox Sports channel, several SCOLA learning channels, and lots more. Residents are responsible to provide their own television. To learn more about UTV service and how to set up your TV, go to http://www.it.utah.edu/services/utv/index.html
Students who live on campus are more likely to participate in a greater number of extra-curricular, social, and cultural events on campus.
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SAFETY, SECURITY, & EMERGENCY PROCEDURES
FIRE-FIGHTING EQUIPMENT is for emergency use only. Tampering with it or setting off a false alarm is a misdemeanor and a violation of state and University regulations. Disciplinary action can include expulsion from the University, a minimum $299 fine, and/or up to six months in jail. A $1,000 standing reward is offered by Housing & Residential Education to people who provide written information leading to the prosecution of fire law violators.
SPRINKLERSYour room is equipped with a sprinkler for the purpose of fire suppression. The sprinkler is triggered into action through a heat sensor. It won’t activate from the presence of smoke alone. It could, however, activate if tampered with.
You could be held responsible for any water damage resulting from tampering or inappropriate use of the sprinkler (i.e. hanging clothes from it or inadvertently hitting it.). This cost can range from $5,000 to over $10,000.
ENTRANCE DOORS Entrance doors to hall living areas are locked 24 hours a day. Do not prop open locked outside doors or fire exits at any time. Make sure doors are properly secured. Residence halls can attract uninvited strangers. Protect yourself and your property by reporting unescorted strangers to University Police or residence hall staff. Do not allow individuals to enter the halls after you swipe your card.
FIRE EVACUATION You are required by state law to immediately evacuate a building in an orderly fashion whenever a fire alarm sounds. Your safety and the safety of the residence hall community depend on your cooperation. Failure to do so may result in disciplinary action or state prosecution.
If you see a fire or smell smoke, pull the fire alarm station handle. Whenever you hear the building fire alarm you must leave the building!
Fire safety evacuation guidelines for residents
1. Know where the exits are for your building. 2. Know where the fire extinguisher(s) are located on your floor.
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3. Know where the residence hall fire evacuation assembly points are located for your building. See the information below : Area Bldg. Evacuation Assembly PointChapel Glen 802 Grass area East of building 803 Grass area South of building 804 Grass area Southwest of building
Gateway Heights 806 Grass area West side of building 807 Grass area West side of building
Sage Point 810 PX parking lot West of building 811 Grass area North West of the building 812 Parking lot East of building 813 Parking lot South of building 814 Parking lot North West of building
Benchmark Plaza 820 Grass area South of building 821 Grass area North of building 822 Grass area North of building
Shoreline Ridge 825 Parking lot North of building 826 Parking lot North of building 827 Parking lot East of building 828 Parking lot South of building 829 Parking lot South of building 830 Parking lot South of building
Officers Circle 607-615 Grass area around Bandstand
3. If there is smoke in your room: a. Keep low to the floor b. Feel the door and door knob for heat, if the door or door knob is HOT DO NOT open the
door. Telephone the Fire Department/Public Safety, 5-2677, tell them your room number, and hang a towel/bright object out of your window. Place a wet towel in front of your door to block smoke infiltration.
4. If it is safe to exit: a. leave quickly, exiting the building by the closest exit b. leave your door unlocked c. close all doors as you leave d. take your room key and ID with you e. meet at the designated evacuation assembly point for your building and check in with a
Housing & Residential Education staff member, they will be taking roll. 5. You are allowed to re-enter the building only after the appropriate emergency personnel have indicated that it is safe to do so.
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Utah is a region with the potential for a variety of natural disasters including tornados and earthquakes
IN CASE OF A TORNADO 1. Make sure all lights are turned off when you leave your room. 2. Proceed to the lowest level of the building. 3. STAY AWAY FROM WINDOWS AND ELEVATORS 4. Once the tornado has passed, look for a Housing & Residential Education staff member and
follow their instructions. 5. Do not enter areas that seem unstable or heavily damaged. 6. Housing & Residential Education staff members will indicate when it is safe for you to
return to your room/apartment.
IN CASE OF AN EARTHQUAKE Take these precautions: During a tremor: While the motion of an earthquake is frightening, the major danger is from falling objects.
1. If you are indoors, stay there. Get under a desk, doorframe, table, bench, or stand against an inside wall.
2. Face away/stay away from windows and other glass. 3. Do not light candles, strike matches, or burn any flammable substance during or after the
tremor. Douse any fires or open flames. 4. If you are outside, move away from buildings and utility wires. Stay in the open until the tremor
stops.
After a tremor: 1. Exit immediately- go to your area’s evacuation assembly site (see fire evacuation information) 2. Do not attempt to turn on any utilities, including water, gas, and electricity. 3. Do not reenter the building until officials declare it to be safe. 4. Do not use the telephone except to report an emergency.
MEDICAL EMERGENCIES If you are in need of immediate assistance call 911 or 585-COPS (2677) for public safety. In all other medical situations notify your RA immediately or call the Peterson Heritage Center Front Desk at 587-2000 and they will send a Housing & Residential Education staff member to assist you.
POWER OUTAGE 1. Do not call the Peterson Heritage Center front desk. They will not be able to tell you when the electricity will be back on. 2. Unplug everything from the power outlet, when the electricity comes back on so as to avoid a power surge. 3. Do not use candles 4. The Heritage Center dining facilities will still serve meals, though the menu may be limited.
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5. The phones should still work unless the main generator goes down. 6. Card swipes into your building will be active for four hours. 7. The fire alarms are on battery back up and will remain working in the case of a power failure.
ELEVATORS If you are in an elevator when it stops working properly, please press the alarm button. This initiates a call to Public Safety. Public Safety will contact the staff on duty to come to your location to assist you.
PUBLIC SAFETY- 5-2677The Department of Public Safety is a 24 hour, 7 day a week department. We encourage you to report any criminal activity you might observe to the University Police as well as to a Housing & Residential Education staff member. The University Police commit to you that you will receive timely reports of crime on campus through the Daily Utah Chronicle, their web page or through special notices of specific problems as needed.
They also offer instruction in home security, rape awareness, bicycle safety, robbery response, gang awareness and illicit drug recognition.
Additionally, they can provide non judgmental referrals for community members needing assistance with personal or substance abuse problems.
If you are interested in any of these programs or services, or need any other information, please contact our crime prevention Sergeant at 585-1162 or our main number, 585-COPS (585-2677). You may also drop by our office at 1735 E. South Campus Drive (across from the LDS Institute Building).
Patrol Officers- patrol the campus in automobiles, on bicycles, motorcycles and on foot 24 hours a day, seven days a week throughout the year. Patrol Officers control traffic, assist those in need, respond to alarms and are alert for situations requiring their intervention.
Security Officers- have immediate contact with University Police and also patrol the campus in automobiles, on bicycles and on foot. They are also available to provide escort services during hours of darkness to those who request it.
University Police Detective Division- conducts investigations for prosecution in the court system or adjudication by the Student Behavior Committee.
Safety Tips: Moving In: moving into the residence hall can be tiring and yet an exciting process. Always make sure you know who is helping you. Keep your room and car locked each time you go in and out.
Securing Your Door: Always lock your door. Even if you plan on stepping to a friend’s room down the hall, LOCK the door. Don’t give intruders and thieves’ opportunity- crimes can take place in seconds. The University will not be responsible for any stolen items. As the rooms are suite-style, please make sure to lock your door so as to not jeopardize the safety of your suitemate and/or their belongings.
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Securing Valuables: Make sure you place items of value (cash, jewelry, and checkbooks) out of sight and in a safe place only known by you. Do not disclose information on the items of value to others.
Keys: Don’t loan your keys to others. Report all lost/stolen keys to the PHC desk immediately. If you are missing your keys but are not sure they’re lost, report it nonetheless. Necessary precautions can be taken.
Suspicious Persons: If you see or encounter a suspicious person report them to an RA or to Public Safety. Avoid confronting a suspicious person. Don’t give them any information about yourself or anyone else.
Suspicious event/Condition: If you notice something odd or unusual please report it to your RA or to Public Safety immediately. You just may be witnessing a crime and with your help it maybe stopped or solved.
Obscene/Threatening Phone Calls/letters: If you are receiving obscene or threatening phone calls you should contact the University Police at 585-COPS immediately following the phone call. AFTER filing the report, you can also call 1-800-325-0261 (annoyance bureau) and give them the police report number. The bureau can then monitor your phone for 1 week. During the week that the phone is being monitored you can call the 800 number right after receiving a call and they will be able to trace the number the call came from.
In addition, you should turn in an incident report to Housing & Residential Education. It is important that you are as specific as possible in the incident report, providing dates and times of the calls and the content of the calls. You should also indicate if a police report has been filed and if you are working with the annoyance bureau, etc.
If the calls are continuing, we can also work with you to possibly have the number changed.
If you are receiving obscene or threatening letters you should also file a report with the University Police and with Housing & Residential Education. Such crimes are federal offenses and are punishable.
Stolen Property: Please report stolen and missing property immediately to a Housing & Residential Education staff member and to Public Safety. The sooner a theft is reported the better the chances of recovery.
Vehicles: Always keep your vehicles locked and windows rolled up. Avoid keeping items of value in plain sight- including your parking tag. Report any break in, accidents, and vandalism to your car immediately.
Campus at Night: Avoid walking alone at night especially in low-lit areas. If you are uncomfortable walking alone, you may contact Public Safety to send an officer to escort you.
Always stay alert. Know your surroundings. Don’t be afraid to ask for help. Trust your instincts.
Campus Police www.uupd.utah.edu 5-2677 5-COPS
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DINING SERVICES Your U-Card (ID card) Your U-card serves as your meal card. Present your card upon entering the dining facility. Meals may only be eaten by the card owner.
PHC Dining Room Hours of Service PHC C-Store HoursMonday -Friday (C-Store hours will vary over breaks) Breakfast served 7:00-9:30am Monday- Friday 7:00am-Midnight Continental Breakfast 9:30-11:00am Saturday 10:00am-10:00pm Lunch served 11:00am-2:30pm Sunday 10:00am-Midnight Afternoon Continental 2:30-4:30pm Dinner Served 4:30-8:00pm Late Night Dining 8:00-10:00pm
Saturday - Sunday Brunch served 10:00am-2:00pm Dinner served 4:30-7:30pm
Transfer Meals (Transferability) This feature allows you to use one meal (transfer) daily at the Union food court. Students are allowed a per diem value of $5.25 towards any meal. Purchases over this amount are to be paid by the student.
Flex Dollars Flex dollars are declining balance funds that can be used for meals or snacks at any of the Chartwells retail locations on campus, see www.dineoncampus.com/Utah for a list of locations and hours. Flex dollars are not available on all meal plans. Flex dollars can be carried forward to Spring semester. Any balances remaining after May 6, 2006 will be forfeited.
MenuPlease go to www.dineoncampus.com/Utah to view the online menu.
Sack Meals If your schedule conflicts with class or work, you can arrange for a To-Go meal from the PHC C-store. One sack meal allowed per day.
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Changing your Meal Plan You have the first two weeks of each semester to change your meal plan. The student can complete this process by completing the Dining Plan form in your WebRoomz application. Last day to change your meal plan for Fall semester: September 7, 2005. Last day to change your meal plan for Spring semester: January 23, 2006. You are only able to change your meal plan once per semester.
Dietary Needs The Dining Room offers vegetarian and vegan menus, which provide a complete source of protein and other dietary needs. If you have a special dietary need, please contact the PHC Dining Director, Jim Rowan, 801-587-2901.
Meals NOT Served Over the Breaks Opening/Closing Day Meal Service November 24-26 Thanksgiving Break August 19 Service begins at 9 am. December 17-January 8 Winter Break December 17 Last meal served is Brunch March 13-18 Spring Break January 6 Service begins at 9 am.
May 6 Last meal served is Brunch, Halls close on the 6th
Block meal plans Block plans allow for a set number of meals per semester. These plans are available to Shoreline Ridge, Benchmark, University Student Apartments, and commuting students. Block plans can be purchased at the Peterson Heritage Center Dining Room or in 30 Union.
www.dineoncampus.com/utah
Updates/ChangesHousing & Residential Education reserves the right to update and/or change this document, including policies, and will provide electronic notification of the change.
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Contact Numbers- Housing & Residential Education Housing & Residential Education is located on the 1st floor of Benchmark 822, SE of the Peterson Heritage Center.
Area Position Office Phone
Office Location Email Address
Main Number 7-2002 [email protected] Brian Harris Accounting 7-0859 [email protected] Debra Leeflang Financial
Analyst7-0854 [email protected]
Carolyn Mirabile Maintenance 7-0857 [email protected] Steve Nygaard Director 7-0850 [email protected] Barb Remsburg Assoc
Director- Residential Education
7-0860 [email protected]
Jim Rowan Manager, Dining Room
7-2901 Dining Room, 2nd floor PHC
Peggie Shultz Manager 7-0725 [email protected] Aaron Sisson Assoc
Director- Facilities
7-0852 [email protected]
Michael Walker Information Technology
7-0861 [email protected]
ResidentialEducation Staff
Benchmark & Shoreline Tami Harris RLC 7-2910 820, off of the lobby [email protected] Raquel Friddle ARLC 7-2936 822, off of the lobby [email protected] Chapel Glen and Gateway Heights
April Stevenson RLC 7-2918 803, office suite [email protected] Wazir Jefferson, Gateway Heights
ARLC 7-2919 803, office suite [email protected]
Melissa Prentice, Chapel Glen
ARLC 7-2960 803, office area [email protected]
Officer’s Circle Becca Lish ARLC 7-0715 606 [email protected] Sage Point Kelly Lid RLC 7-2954 811, row of offices W
side of bldg [email protected]
Christine Drew (bldgs 810, 811, 814)
ARLC 7-2949 811, row of offices W side of bldg
Erin Miedema (bldgs 812-813)
ARLC 7-2952 811, row of offices W side of bldg
