Dr. Hammad Durrani, MBBS,MSc, Manager Research (eHealth)The Aga Khan University, Karachi. PakistanPAN Asian Collaboration for evidence-based e-Health Adoption and Application (PANACeA)

PAN ALL Conference12-14 June 2009 Penang , Malaysia

Mentorship and Capacity Building: Navigating the Mentoring Process to Strengthen Research

Snap Shot

Mentorship

About PANACeA

PANACeA mentoring Structure

What is mentorship?

"Mentoring is a protected relationship in which learning and experimentation can occur, potential skills can be developed, and in which results can be measured in terms of competencies gained rather than curricular territory covered".

"...it is a relationship rather than an activity“

“A Mentor helps their Mentee(s) to build their own road map, and then to stay on-track until they successfully reach their destination.”

WHAT IS PANACeA ?

“PANACeA (PAN Asian Collaborative for evidence-based e-health Adoption and Application)”

To undertake collaborative research that promotes evidence-based adoption and application of technologically appropriate e-health solutions within the Pan Asian (South Asia, East Asia and Southeast Asian) contexts.

General Objective

PANACeA and its Mentorship Structure

• Which eHealth applications and practices have had the most beneficial outcomes?

• What are the best ways for ensuring that beneficial outcomes can reach the population?

• What is the potential of using new pervasive technologies such as mobile phones / PDAs?

• What types of technologies / applications are best suited to help prepare for, or mitigate the effects of, disasters, pandemics and emerging and re-emerging diseases?

Study Questions

• To support a set of multi-country research activities to address the four core research questions.

• To create a theoretical model for evaluating good practice in eHealth programs in Asia.

• To build research capacity amongst Asian researchers to evaluate and adopt appropriate eHealth technologies and practices and influence policy and decision-makers.

• To disseminate research findings widely in the regional and international research communities.

PANACeA

Specific Objectives

PANACeA

Scoping

AKU

U of C

Projects PCTAs

AMT

IDRC

Administrative Structure

Working Structure

Projects Leading Country Other partners

Economic Evaluation Framework Of Computerization In Hospitals

Pakistan PhilippinesIndia, Afghanistan

Portable System for Telemedicine and Health Information in Rural and Remote Areas

Malaysia Sri LankaNepalAfghanistan

Improving maternal health care services by using ICTs for remote consultation and education

Mongolia Philippines

Development and implementation of eHealth Framework at Primary Health Care: Piloting in four Asian Countries

India PakistanPhilippinesIndonesia

Exploratory Intervention Research on eHealth for the Visually Challenged

Bangladesh PhilippinesIndia

Online TB Diagnostic Committees for Clinically Suspect Sputum Negative Patients in the TB-DOTS Program

Philippines Pakistan

A Systematic Review of Current ICT applications in Disasters: A potential for integrating TM

Indonesia  

Community-based e-Health Promotion for Safe Motherhood: Linking Community Maternal Health Needs with Health Services System by mHealth

Philippines PakistanIndonesia

PCTAs

AKU team

Angelo

MollyRube

n

Richard

Debbo

Parshant

Sogei

Haroon

Irma

Amar

Jason

Alvin

Jai

Shabina

Palitha

Mohan

AMT Members

Project Leads

Members

AKU Team

Angelo

MollyRuben

Richard

Debbo

Parshant

Sogei

Haroon

Irma

Amar

Jason

Alvin

Jai

Shabina

Palitha

Mohan

AMT Members

Project Leads

Members

Debbo

Parshant

Sogei

Haroon

Irma

Amar

Jason

Alvin

Jai

Shabina

Palitha

Mohan

Project Leads

Members

Debo

Parshant

Sogei

Haroon

Irma

Amar

Jason

Alvin

Jai

Shabina

Palitha

Mohan

Community of eHealth Researchers

PANACeA and its Mentorship Structure

PANACeA presents a unique picture of working in a multicounty network environment

It brings diverse organizations together with their own cultural backgrounds

Mentoring function has been brought into PANACeA as a means of providing a single point of contact

It is there to help individual project teams successfully complete their research

Mentor Principles Precise role of a mentor varies (according to the experience and needs of the people involved), and changes (different needs at different points in time).

A good mentor teaches the mentee(s) "how to fish", but does not fish for them.

As a mentor, you have the opportunity to create a climate that is relaxed, trusting, mutually respectful, informal, informative, cooperative, and supportive.

A good mentor knows when to direct a mentee to alternate and knowledgeable sources

Give feedback in a positive manner

Out of scope activities of a mentor

Don’t give feed back when time, place, or circumstances are inappropriate (for example, in the presence of others, unless as a team).

Mentor Roles (the C-rule) Coach; provide support and encouragement

Counselor. As a counselor, the mentor encourages the mentee(s) to develop problem-solving skills..

Consultant. Here the role is to act as an information source.

Confidence. The mentor and mentee(s) should enjoy a trusting, lasting, and open relationship

Capacity Referral Agent. Here the mentor works with the mentee(s) to determine what knowledge, skills, or abilities are needed to reach successful completion of the project, and to try to find or develop them

Consistency. It is essential that Mentor and Mentee(s) keep track of progress, and to do so requires regular contact

PANACeA

ROLESPartnersEnsure effective and efficient implementation of PANACeA project in their own country.

This role needs to be fulfilled in coordination with the project lead and other partners within stipulated time.

Project LeadsEnsure effective and efficient implementation of their project. Fulfillment of this role requires skills in time management and collaboration, as well as institutional commitment.

MentorsEnsure that each component / member of the project is fully aware of, and is progressing towards the achievement of the objectives of that particular project.

Confirms that the overall project aligns with the objectives of PANACeA, and the staff members and institutional leaderships are aware of these objectives.

Project lead

RESPONSIBILITIESResearch Responsibilities

Be accountable for implementing the project according to the agreed plan. Ensure that collaborative links between the Project members are appropriately established and maintained. Collaborate with mentors in providing research support for the entire project and individual partners Collaborate with the AKU team and AMT in monitoring and supervising project activities. Collaborate with PCTA leads to incorporate learning. Evaluate the study findings through data analysis. Disseminate the study results through mediums like research papers, posters, conference presentations, press releases, news items, and pamphlets. Identify areas of capacity building.

Financial and Administrative structure

Ensure that technical, administrative, and financial information is received from partners, then compiled and reported on time to AKU. Maintain all financial records and reports as described in the agreement. Ensure that project funds are dispatched to partners based on the reports and set deliverables. Support AKU team and AMT during Networking visits for project related activities. Ensure that the project expenses claimed by project partners are in line with the approved budget. Ensure that proper approval is sought from AKU before any extra expenses or significant shift (greater than 5%) between budget lines are made.

Project lead

RESPONSIBILITIES

Communication Responsibilities

Arrange regular and productive meetings. 1-2 meetings a month with invitation to the team mentor, are recommended.

Meetings should use virtual connectivity (e.g. Skype, Elluminate/WebEx), be minuted, and not exceed 90 min.

Ensure their ongoing research activities and findings are updated regularly on the PANACeA website.

Project lead

RESPONSIBILITIES

Partners

RESPONSIBILITIESResearch Responsibilities

Accountable for implementing project as agreeMaintain collaborative links with project lead, co-lead, partners and mentorIncorporate learning's from PCTAsEvaluate study findingsDisseminate results

Financial and Administrative Responsibilities

Maintaining all financial recordsEnsuring inline expensesSending reports (technical and financial)Approval (if > 5%)

Partners

RESPONSIBILITIES

Communication Responsibilities

Attend regular project meetings, annual workshops

Following communication protocol

Regularly visits PANACeA website and participate in discussion forum

Mentor

RESPONSIBILITIESResearch Responsibilities

Help the project lead in dealing with any issues with the flow of resources and the reporting of expenses between the partners.

Mentor should also facilitate coordination between the project team and the Network team based at AKU.

The mentor works with the mentee(s) to determine what knowledge, skills, or abilities are needed to reach successful completion of the project, and to try to find or develop them. For any identified requirement that is lacking, the mentor and mentee(s) together develop an action plan that outlines how the requirement might be achieved.

Financial and Administrative Responsibilities

Facilitate coordination among the partners of the same project, and with other teams and AMT members whenever required.

Help the project lead in dealing with any issues with the flow of resources and the reporting of expenses between the partners. Mentor should also facilitate coordination between the project team and the Network team based at AKU.

Mentor

RESPONSIBILITIES

Communication Responsibilities

Ensure that the networking is exercised to resolve research issues, facilitate mutual learning, and submit technical and financial reports.

Help the project team use website for interaction and knowledge sharing with among project partners and with other teams and experts.

Plan for dissemination of research findings to internal and external stakeholders.

Mentor

RESPONSIBILITIES

LAST Slide After this

“…That it [the stethoscope] will ever come into general use, notwithstanding its value, is extremely doubtful because its beneficial application requires much time and gives a good bit of trouble, both to the patient and the practitioner. Its hue and character are foreign and opposed to all our habits and associations.” The Times, London 1834

Good Day!

ROLE PLAYS

What we hear, we forget; what we see, we remember; what we do, we understand!

Old Master “Confucius”

Points to Ponder

Role play is an active learning, experiential or active learning

More you engage more you learn

There are no right answers

You are not graded

Active learning in a safe settings

As participatory, therefore more retention, more accessible

Opportunity to recognize ethical problems

Discussion What have we Learnt?

Take Home Slide

Framework for building a Mentorship Program