MINUTES THE BOARD OF EDUCATION OF THE EAST …...Aug 10, 2020 · MINUTES – Regular Meeting Board...

MINUTES

THE BOARD OF EDUCATION

OF THE

EAST CLEVELAND CITY SCHOOL DISTRICT

REGULAR BOARD MEETING

ZOOM MEETING – 7:04 P.M. MONDAY, AUGUST 10, 2020

For the record…

The first Board of Education member listed among the roll call represents the member

who made the motion; the second Board of Education member listed among the roll

call represents the member who seconded the motion.

I. PLEDGE OF ALLEGIANCE

II. ROLL CALL-BY TREASURER Present: Dr. Keenon, Dr. Rice, Mr. Robinson, and Ms. Stedmire- Walls.

Absent: Ms. Westbrooks.

Also Present: Dr. Henry Pettiegrew, CEO & Superintendent,

and Diana C. Whitt, CFO/Treasurer.

III. APPROVAL OF THE AUGUST 10, 2020 MEETING AGENDA

MOTION TO APPROVE THE AUGUST 10, 2020 MEETING AGENDA. 116-20

Ayes: Dr. Rice, Mr. Robinson, Ms. Stedmire- Walls, and Dr. Keenon.

Nays: None. The Motion carried.

MINUTES – Regular Meeting Board of Education

East Cleveland City School District

August 10, 2020

2

IV. APPROVAL OF MINUTES

MOTION TO APPROVE THE FOLLOWING MINUTES: 117-20



V. EXECUTIVE SESSION

VI. COMMUNICATIONS

VII. DISCUSSION ITEMS

SPECIAL MEETING June 30, 2020

REGULAR MEETING July 13, 2020

SPECIAL MEETING July 20, 2020

SPECIAL MEETING June 30, 2020

REGULAR MEETING July 13, 2020

SPECIAL MEETING July 20, 2020



August 10, 2020

3

VIII. REPORTS OF COMMITTEES

A. BUILDINGS AND GROUNDS MR. VERNON ROBINSON

DR. MARY E. RICE

Mr. Robinson gave an update on the status of the buildings in the district. The walk

through was done with Mr. Vergil Calloway, Facility & Operations Manager.

Caledonia Elementary School needed painting and replacement of ceiling tiles.

This building is approximately 80 percent complete.

Mayfair Elementary School rooms and hallways have been cleaned. Ceiling

tile replacements are in progress. This building is approximately 75 percent

complete.

W.H. Kirk Middle School needs attention to the stairways and some of the

railing are loose. We are receiving an estimate on the front concrete steps that

have eroded over time. This building is approximately 90 percent complete.

Shaw High School is receiving touch up painting through the building. This

building is approximately 95 percent complete.

Prospect Academy which is the home of our new Pre-School. There is

painting, carpet cleaning, plumbing and other needed improvements being

completed. This building is approximately 65 percent complete. The

expectation is approximately

90 to 95 percent completion by the end of the week.

Dr. Rice thanked Mr. Robinson for a complete, comprehensive report.

Mr. Robinson asked if there were any updates from the Safety Committee. Ms. Whitt

advised that the education side of the Safety Committee is working diligently on the

online curriculum. Ms. Whitt also advised that we are finalizing the guidelines for the

safety of staff, students and the community. These guidelines will be published in

notebook form by department and school buildings.



August 10, 2020

4


B. EDUCATION MS. EVE LYNN WESTBROOKS

MS. STEPHANIE STEDMIRE-WALLS

1. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO

EDUCATIONAL SERVICE CENTER OF CUYAHOGA COUNTY 118-20

WHEREAS, the East Cleveland City School District will contract with the Educational Service Center to provide Special Education School Improvement Specialist and

External Building Coach for the 2020 – 2021 school year at a cost of $35,000.00;

therefore, be it

RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $35,000.00 for said services from IDEA Fund-516.

Ayes: Ms. Stedmire-Walls, Mr. Robinson, Dr. Rice, and Dr. Keenon.


2. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO THE

CLEVELAND SIGHT CENTER 119-20

WHEREAS, the East Cleveland City School District will contract with The Cleveland

Sight Center to provide a teacher for the visually impaired and Consultative Services for

visually impaired students currently enrolled with the District for the 2020-2021 school

year at a cost not to exceed $10,000.00; therefore, be it

RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not

to exceed $10,000.00 for said services from IDEA Fund-516.





August 10, 2020

5

3. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO FIELDSTONE FARM

120-20

WHEREAS, the East Cleveland City School District will contract with Fieldstone Farms

to provide therapeutic horseback riding and educational/literacy activities and

experiences for Special Education students. Program participation will take place for the

2020-2021 school year at a cost of $8,000.00; therefore, be it

RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not

to exceed $8,000.00 for said services from the General Fund-001.




HILLCREST YMCA 121-20

WHEREAS, the East Cleveland City School District will contract with the Hillcrest YMCA to provide aquatic therapy for district wide students with disabilities (Multi-

Handicapped program) at the Mayfield Road, Lyndhurst, Ohio location for the 2020-

2021 school year at a cost of $10,000.00; therefore, be it

RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $10,000.00 for said services from the General Fund-001.





August 10, 2020

6

5. RESOLUTION TO ACCEPT THE EDUCATIONAL SERVICE CENTER OF

CUYAHOGA COUNTY INTER-DISTRICT SERVICE AREA CONTRACT 122-20

WHEREAS, a contract entered into between the East Cleveland City School District Board of Education and the Governing Board of the Educational Service Center of

Northeast Ohio (ESC) in consideration of the promises and terms contained and

pursuant to the provisions of Section 3313.17, 3313.841,3313.842, 3313.91, and

3323.08 of the Ohio Revised Code, and

WHEREAS, the Board of the ESC shall invoice the Service Area for all net cost related (not covered by state and federal funds) to the employment of the personnel specified

herein, and

WHEREAS, the Service Area accepts the responsibility of conducting annual evaluation(s) of administrative, classified and certified employees, who are not

evaluated by the ESCCC as defined in a prior agreement between Service Area and

ESCCC administration pursuant to Section 3319.01, 3319.02, 3319.11 and 3319.111 of

the Ohio Revised Code; therefore, be it

RESOLVED, that the East Cleveland City School District Board of Education accepts the 2020-2021 Educational Service Center of Northeast Ohio Inter-District Service Area

Agreement and authorizes the Chief Executive Officer & Superintendent or his

representative to enter into said agreement with the Educational Service Center of

Northeast Ohio, and further be it

RESOLVED, that this Board authorizes the Treasurer to encumber and pay funds in the amount of said net cost indicated in the contract.

Ayes: Ms. Stedmire-Walls, Mr. Robinson, Dr. Rice, and Dr. Keenon. Nays: None. The Motion carried.



August 10, 2020

7


UNITED CEREBRAL PALSY ASSOCIATION OF GREATER CLEVELAND, INC. 123-20

WHEREAS, this Agreement is made between United Cerebral Palsy Association of Greater Cleveland, Inc. (UCPA) and East Cleveland City School District to provide

district wide Individualized Education Program services for the purpose of providing

occupational and physical therapy in the public school setting to students with a wide

range of abilities from August 1, 2020 to July 31, 2021; and

WHEREAS, The District shall pay UCPA Eighty Dollars ($80.00) per hour of LPT and OTR, and Sixty Dollars ($60.00) per hour of COTA service; and mileage of fifty-eight

($0.58) per mile between District sites; therefore, be it

RESOLVED, that the East Cleveland City School District Board of Education accepts the July 1, 2020 through June 31, 2021 United Cerebral Palsy Association of Greater

Cleveland, Inc., Therapy Agreement and authorizes the Chief Executive Officer &

Superintendent or his representative to enter into said agreement with United Cerebral

Palsy Association of Greater Cleveland Inc., and further be it

RESOLVED, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $180,000.00 for said services from the IDEA Fund-516.





August 10, 2020

8


C. FINANCE DR. MARY E. RICE

MR. VERNON ROBINSON

1. RESOLUTION TO AUTHORIZE A CONTRACT WITH AND PAYMENT TO THE DS

BENEFITS GROUP, LLC FOR CONSULTATION SERVICES 124-20

WHEREAS, the East Cleveland City School District will contract with the DS Benefits Group, LLC to renew the consultation services at an annual cost not to exceed $23,500.00

to be paid in monthly installments of $1,958.33/mo. commencing July 1, 2020 through June

30, 2022; therefore, be it

RESOLVED, that the East Cleveland City School District Board of Education authorizes the CFO/Treasurer to encumber and pay an amount not to exceed $23,500.00 from the

General Fund-001.





August 10, 2020

9

2. RESOLUTION TO APPROVE A TEACHER PROFESSIONAL ORGANIZATION

AGREEMENT FOR LILLIAN TOLBERT 125-20

WHEREAS, in accordance with Article V of the Board/ECEA Agreement, the Board agrees to appoint and employ the teacher, Lillian Tolbert, to perform and carry out duties as

Recording Secretary of the North Eastern Ohio Education Association (NEOEA); and

WHEREAS, the Teacher agrees to comply with all applicable laws, rules and regulations adopted by the Board, and all terms as defined in the contract agreement; and

WHEREAS, the Board agrees to the payment terms as defined in the contract agreement, not to exceed $5,914.00; and

WHEREAS, NEOEA will submit reimbursements for this stipend ($5,914.00) plus all associated fringe benefits costs as defined in the contract agreement to the East Cleveland

Board of Education; therefore, be it

RESOLVED, that this Board of Education authorizes the CFO/Treasurer of the East Cleveland City School District to pay said stipend from the General Fund-001

Ayes: Dr. Rice, Mr. Robinson, Ms. Stedmire- Walls, and Dr. Keenon. Nays: None. The Motion carried.

3. RESOLUTION TO ACCEPT THE SUBSTANTIALLY APPROVED 2020-2021 STATE,

FEDERAL CONSOLIDATED GRANTS, LOCAL, AND

CAREER-TECH / CARL PERKINS GRANT 126-20

WHEREAS, the East Cleveland City School District has been granted the 2020-2021 Federal Program Grants, and

WHEREAS, the State and Federal Grant awards are substantially approved by the Ohio Department of Education as follows:

CONSOLIDATED GRANTS FUND AMOUNT

Special Education PART B IDEA 516-9021 $ 598,391.28



August 10, 2020

10

Title 1-A Improving Basic Programs 572-9021 $ 2,463,790.98

IDEA Early Childhood Special Education 587-9021 $ 6,859.08

Title II-A Supporting Effective Instructions 590-9021 $ 199,144.07

Title IV-A Student Support Academic Enrichment 599-9021 $ 194,547.46

CAREER TECHNICAL AND ADULT EDUCATION FUND AMOUNT

Career Tech-Carl Perkins 524-9021 $ 107,001.21

COMPETITIVE GRANTS FUND AMOUNT

Title 1 School Quality Improvement 572-9121 $ 75,000.00

ENTITLEMENT GRANTS FUND AMOUNT

Early Childhood Education 439-9021 $ 384,000.00

Parent Mentor Project (Federal) 516-9121 $ 25,000.00

ESSER - CARES Act 507-9021 $ 2,152,013.09

Student Wellness And Success 467-9021 $ 635,770.80

LOCAL GRANTS FUND AMOUNT

Cleveland Foundation Grant 019-9021 $ 100,000.00

TOTAL $ 6,941,517.97

therefore; be it

RESOLVED, that the Board of Education of the East Cleveland City School District accepts the 2020-2021 Grant Awards.





August 10, 2020

11

4. RESOLUTION TO ACCEPT THE EAST CLEVELAND CITY SCHOOL DISTRICT

MONTHLY FINANCIAL REPORT FOR JUNE 2020 127-20



5. RESOLUTION TO APPROVE COSTIN AND KENDALL, C.P.A. TO PROVIDE

CONSULTING SERVICES TO THE TREASURER’S OFFICE 128-20

WHEREAS, the District CFO/Treasurer recommends Costin and Kendall to provide financial consulting for the 2020-2021 fiscal year and; therefore, be it

RESOLVED, that the Board of Education authorizes Costin and Kendall C.P.A. to assist the CFO/Treasurer at a rate of $85.00 per hour and an amount not to exceed

$17,600.00. Also, that bank reconciliation procedures training will be billed at $85.00 per

hour not to exceed $1,000.00.

Ayes: Dr. Rice, Mr. Robinson, Ms. Stedmire- Walls, and Dr. Keenon. Nays: None. The Motion carried.



August 10, 2020

12

6. RESOLUTION AUTHORIZING TUITION AGREEMENT 129-20

WHEREAS, school districts, boards of mental retardation and developmental disabilities, county educational service centers and other facilities are authorized pursuant to Chapter

3323 and Section 3327.04 of the Ohio Revised Code to provide or contract for educational

services, including special education, and

WHEREAS, the East Cleveland City School District Board of Education desires to avail itself of such programs for the benefit of applicable students, therefore, be it

RESOLVED, that the East Cleveland City School District Board of Education authorizes the Chief Executive Officer & Superintendent or his representative to enter into an

agreement for said services with the designated school districts, boards of mental

retardation and developmental disabilities, county educational service centers and other

facilities as indicated below, and further be it

RESOLVED, that this Board authorizes the Treasurer to encumber and pay funds in the amounts of the per pupil cost as indicated in the agreements:

PROVIDER TERM OF AGREEMENT FEES

Applewood Centers Inc./Wingspan. 2020-2021 School Year Per Agreement

Achievement Centers for Children 2020-2021 School Year Per Agreement

ASG Education Services, Inc. 2020-2021 School Year Per Agreement

Akron Board of Education 2020-2021 School Year Tuition or Excess Cost

Beachwood City Schools 2020-2021 School Year Tuition or Excess Cost

Bellefaire Jewish Children’s Bureau 2020-2021 School Year Per Agreement

Berea Children’s Home 2020-2021 School Year Per Agreement

Canton City Schools 2020-2021 School Year Tuition or Excess Cost

Capstone Academy 2020-2021 School Year Tuition or Excess Cost

Chagrin Falls Exempted Village 2020-2021 School Year Tuition or Excess Cost

Cleveland Clinic Lerner School for Autism

2020-2021 School Year Per Agreement

Cleveland Metropolitan School District

2020-2021 School Year Tuition or Excess Cost

Cleveland Hts./University Hts. School District


Crestwood Local Schools 2020-2021 School Year Tuition or Excess Cost



August 10, 2020

13

Cuyahoga County Board of MR/DD 2020-2021 School Year Tuition or Excess Cost

Cuyahoga County Juvenile Detention 2020-2021 School Year Tuition or Excess Cost

Education Alternatives / America’s Best Transportation


Educational Service Center of Northeast Ohio


Educational Service Center of Geauga County


Education Service Center of Portage County


Educational Service Center of Muskingum Valley


Elyria City Schools 2020-2021 School Year Tuition or Excess Cost

Fostoria City Schools 2020-2021 School Year Tuition or Excess Cost

Gerson School 2020-2021 School Year Tuition or Excess Cost

Garfield Hts. City Schools 2020-2021 School Year Tuition or Excess Cost

Geauga Board of Education 2020-2021 School Year Tuition or Excess Cost

Hamilton School District 2020-2021 School Year Tuition or Excess Cost

Lake County Juvenile Detention 2020-2021 School Year Tuition or Excess Cost

Leap Program AGS 2020-2021 School Year Tuition or Excess Cost

Liberty Local Schools 2020-2021 School Year Tuition or Excess Cost

Lorain County Board of MR/DD 2020-2021 School Year Tuition or Excess Cost

Loudonville-Perrysville Village Schools


Maple Hts. City Schools 2020-2021 School Year Tuition or Excess Cost

Mayfield Hts. City Schools 2020-2021 School Year Tuition or Excess Cost

Monarch School/Wingspan/Bellefaire 2020-2021 School Year Tuition or Excess Cost

Multi-County Juvenile Detention 2020-2021 School Year Tuition or Excess Cost

Orange City Schools 2020-2021 School Year Tuition or Excess Cost

Passport School Program 2020-2021 School Year Tuition or Excess Cost

Painesville City Local Board 2020-2021 School Year Tuition or Excess Cost

Parma City Schools 2020-2021 School Year Tuition or Excess Cost

Portage County Juvenile Detention 2020-2021 School Year Tuition or Excess Cost

Positive Education Program 2020-2021 School Year Tuition or Excess Cost

South Euclid/Lyndhurst City Schools 2020-2021 School Year Tuition or Excess Cost

Toledo City Schools 2020-2021 School Year Tuition or Excess Cost

Wooster City School District 2020-2021 School Year Tuition or Excess Cost





August 10, 2020

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D. SPECIAL ACTIVITIES COMMITTEE DR. MARY E. RICE

DR. UNA H.R. KEENON

E. WELFARE & PUBLIC RELATIONS MS. STEPHANIE STEDMIRE-WALLS

MS. EVE LYNN WESTBROOKS

1. ACCEPTANCE OF A DONATION 130-20

BE IT RESOLVED, that the East Cleveland City School District Board of Education accepts the following donations:

SOURCE PURPOSE ITEM VALUE

School Nutrition Foundation

Food Service Department Help Feed School

Kids Now! Grant

$1,500.00

Cleveland Clergy Alliance

East Cleveland City School

District Technology

Assistance

Check $500.00

Ayes: Ms. Stedmire- Walls, Dr. Rice, Dr. Keenon, and Mr. Robinson.




August 10, 2020

15

IX. UPDATES FROM THE CHIEF EXECUTIVE OFFICER & SUPERINTENDENT CEO-8



August 10, 2020

16

A. APPOINTMENTS - CERTIFICATED CEO-8

The following have been appointed to the positions as indicated:

1. New Appointments – Certificated

a. Certified Teacher (Per the Negotiated Agreement)

Effective: 2020-2021 school year

Amy Cain

Title I Math STEM Intervention Specialist

BA, Step 1

$40,893.00

Crystal Cash Elementary Teacher

MA+30, Step 16

$84,444.00

Marisa DiTomaso School Psychologist

MA+30, Step 1

$44,573.00

Jason Floyd Intervention Specialist

MA, Step 16

$82,399.00

Miriam Livingston Intervention Specialist

MA, Step 16

$82, 399.00

Bennie Neal Title I Teacher

MA+30, Step 16

$84,444.00

Katelyn Perroz


BA, Step 1

$40,893.00

Corey Uhlar


MA, Step 5

$53,161.00

Priya Vaikuntapathi


BA, Step 1

$40,893.00



August 10, 2020

17

CEO-8

Joseph Ventura Guidance Counselor

MA, Step 1

$42,529.00

b. Amend Resolution #CEO-6 Instructional Excellence Academy -

(Title I-572) ($30.18 per hour not to exceed $1,500.00)

June 22 – August 14, 2020

Add:

Shandora Stokes

B. RESIGNATIONS – CERTIFICATED

1. District Certificated Resignation

Michela Rocco Intervention Specialist

Mayfair Elementary School

Effective: July 2, 2020

C. ADMINISTRATIVE APPOINTMENTS – CERTIFICATED

1. Administrative Appointments – Certificated

(Two-year Contract effective August 1, 2020 through July 31, 2022)

Vanessa K. Moore Elementary School Revitalization

Assistant Principal

Schedule B

Step 6

$90,870.00

D. ADMINISTRATIVE REASSIGNMENT POSITIONS – CERTIFICATED

1. Administrative Reassignment Positions

Monique Ceasor Instruction and Assessment

Specialist

Schedule C

Step 10

$93,068.00



August 10, 2020

18

CEO-8

E. APPOINTMENTS - CLASSIFIED

a. Parent Mentor

(TitleVI-B-516) (not to exceed $25,000.00)


Tellawanda Moore

b. Success Action Team Leaders

(Title I -572) (not to exceed $35,000.00)


Bruce Coffey Jr. Samantha Walker

Lisa Miller

c. Business Service II - Registrar

General Fund-001


Tracy Jackson Step 7

$40,601.60

d. Substitute Food Service

(Food Service Fund -006) ($11.58 per hour)


Keli Appleton Dalajah Iverson

Dana Bradley Carmen Lee

Shayla Coleman D'Ante McClean

Catrice Edgerton Ebony Moore

India Foster Tellewanda Moore

Kelly Hagens Carol Pinson

Shalaun Hood Robert Starks



August 10, 2020

19

F. ADMINISTRATIVE RESIGNATION – CLASSIFIED

1. Administrative Resignation – Classified

David Martin Custodial Supervisor Effective: August 31, 2020

Dr. Pettiegrew advised about the efforts of the administrators to reach our students. These

administrators are going house to house in an effort to locate our children. Dr. Pettiegrew advised

that he had spoken with Dr. Keenon regarding putting together a community leaders’

conversation on Zoom to ensure that everyone is aware of the plans for the East Cleveland City

School District and receive feedback or suggestions as we move forward.

Dr. Pettiegrew advised that the District was on CNN – United Shades of America. The district

has received so much positive feedback and persons reaching out wanting to donate and help.

Dr. Pettiegrew stated that at the ADC Meeting on Wednesday, August 12th at 5:00 p.m. he will be

presenting the East Cleveland City School District Smart Restart Plan. Students will start online

on August 17th K-12. Preschoolers will be coming into the building at Prospect Academy.

Dr. Pettiegrew acknowledged Mr. David Martin who has been a beacon of support to the district

for decades. We appreciate his service but he has now decided to do other things. Mr. Martin has

submitted his resignation effective August 31, 2020. We wish him well.

X. PROFESSIONAL MEETINGS

XI. REPORT OF THE SUPERINTENDENT

XII.

NEW BUSINESS-NEXT REGULAR MEETING:

VIA ZOOM AND FACEBOOK LIVE

Academic Distress Commission - Wednesday, August 12, 2020 5:00 p.m.

Board of Education Committee Meeting - Friday, September 11, 2020 12 Noon

Board of Education Regular Meeting - Monday, September 14, 2020 7:00 p.m.



August 10, 2020

20

XIII. EXPRESSIONS FROM THE COMMUNITY

XIV. ADJOURNMENT

MOTION TO ADJOURN 131-20

7:37 P.M.



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